HomeMy WebLinkAbout901161.tiff RESOLUTION
RE: APPROVE DEPARTMENT OF SOCIAL SERVICES 1991 COMPENSATION PLAN
AND AUTHORIZE CHAIRMAN TO SIGN
WHEREAS, the Board of County Commissioners of Weld County,
Colorado, pursuant to Colorado statute and the Weld County Home
Rule Charter, is vested with the authority of administering the
affairs of Weld County, Colorado, and
WHEREAS, the Board has been presented with a 1991
Compensation Plan for the Department of Social Services, and
WHEREAS, after study and review, the Board deems it advisable
to approve said Plan, a copy being attached hereto and
incorporated herein by reference.
NOW, THEREFORE, BE IT RESOLVED by the Board o£ County
Commissioners of Weld County, Colorado, that the 1991 Compensation
Plan for the Department of Social Services be, and hereby is,
approved.
BE IT FURTHER RESOLVED by the Board that the Chairman be, and
hereby is , authorized to sign said Plan.
The above and foregoing Resolution was , on motion duly made
and seconded, adopted by the following vote on the 14th day of
November, A.D. , 1990 .
nrf ,A l 7 il BOARD COUNTY COMMISSIONERS
ATTEST: ) G ,V v _ >7 WELD COUNTY
COLO DO
vv/w"iJ �
Weld County Clerk to the Board
ne R. Brantner, hairman
-- EXCUSED DATE OF SIGNING - AYE
• AL...)
George Kennedy, Pro-Te /
eputy Clerk to the Board �c
APPROVED A--S‘ TO FORM: onstance L.4Harb r�c •�.c�
/// C.W.le,K��
County Attorney EXCUSED DATE OF SIGNING AYE
Gordon E. Lacy
901161
fs,t p m�cMORAn Dun
IIIlk To Gene Brantner Date October 31, 1990
Weld County Board of County Commissioners
COLORADO From Gene McKenna, Director, Social Services
1991 WCDSS Compensation (Salary) Plan Report
Subject
Dear Gene:
Request your signature as Chair on the attached Colorado Merit System form.
The attached is a report required by the State Department that requests
approval of the 1991 plan. The 1991 plan would be the same as the County
Board approved in 1990 except that the 1991 plan includes the two-step (5%)
adjustment approved by the County Board to maintain parity with other County
employees. (The average increase for WCDSS employees does not exceed 4.5%.)
The Colorado Merit System will then review it and make their decision.
Thanks.
GM:jac
cc: Connie Harbert, WBOCC
Don Warden, Finance and Administration
Dave Worden, Personnel
C
WELD COUNTY 1991 COMPENSATION PLAN
1. 1991 Market Adjustment and Step Adjustment to the Right
Effective January 1, 1991 employees will receive grade and step adjustments
based on the table below:
One Step
One Grade Step Adjustment 8 Salary
Step Dec.31, 90 -Increase Reduction To the Right Increase
5 Yes No Yes 5
6 Yes No Yes 5
7 Yes No Yes 5
8 Yes No Yes 5
9 Yes No Yes 5
10 Yes No Yes 5
11 Yes No Yes 5
12 Yes Yes Yes 2.5
13 & greater Yes Yes No 0
The average salary increase for all Social Service's employees will not
exceed 4. 58 due to some employees remaining in a save pay status at a step
greater than 13 and a 2.58 increase for employees at step 12.
2. Merit Step Increases
Weld County will use the schedule below for merit or step increases. An
employee must receive an overall satisfactory or higher rating to receive a
merit increase. Movement to the next step will be based on how long an
employee has been at a job level and step.
Step Time Necessary to Advance to Step
6 Entry Level
7 6 Months on Step 6
8 6 Months on Step 7
9 1 Year on Step 8
10 1 Year on Step 9
11 2 Years on Step 10
12 2 Years on Step 11
3. Anniversary Dates
Anniversary dates will be based on the initial hiring date or if promoted
tied to the promotion date.
Employees receive a new anniversary date with a promotion. This date
will be the first working day of the month if the promotion is effective on
the first working day or the anniversary date will be the first of the
following month if the promotion occurred after the first working day of
the month. (EXCEPTION: Employees landing on a step 7 after a promotion
will have an anniversary date of 6 months after the promotion. ) Employees
will then wait the necessary time (outlined above) from the point of
promotion to advance to the next step.
o r - 4! ^ i
4. Promotional Increases
If an employee is promoted the increase will be 10% or the employee will be
advanced to the beginning step of the grade level; the promotional increase
will be whichever salary is greater. This provision ensures that employees
with greater responsibilities are paid at least the minimum compensation for
job duties assigned a specific grade level by the Colorado Merit System.
Employees promoted that are currently above the maximum step of 12 will not
receive a promotional increase unless they fall within the step 6 through 12
range in the new grade.
5. Employees Hired at a Step Other Than Six
If an employee is hired at a step greater than 6 they will receive a merit
increase after the time has expired to advance to the next step.
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-_- 1991 ANNUAL SALARY AUJUS T iME:.
FUNDING FOR 'ME PROPOSED 2 . 5% INCREASE IS INCLUDED IN (CUR FTE ALLOCATION FOR
FISCAL YEAR 91 . All: c `assifiea Colorado Merit System positions are to de
adjusted step for step to corresponding salary grades as indicated in the
attached 1991 Salary Plan unless the county department chooses to offset the
aajustment. The 2.5% (one grade) increase is being applied to all skill
levels and is based on survey data provided by the Colorado Department of
Personnel .
Counties may implement the recommended salary adjustments or request approval
of the Executive Director to offset a' 1 or part of the increases . Pease
note : Offsets can only be done in increments of 2 .5 percent, which equals one
step. If you intend to offset the salary apjustmen,t for all employees in an
occupational group, it may be necessary for you to lower the minimum step of
your pay plan. Rememper, no employee can be paid below your selected minimum
step . In addition, any employee wno is over the maximum step shall have their
salary frozen by moving them back one steo . ?lease complete the following :
A. /x)/ County will implement the 1991 annual salary adjustment as
recommended .
3. / / County diil not Implement the ' 991 annual sa`ary a_justmenc .
C. / / County will partially implement the 1991 salary adjustment.
If the annua' Sala-y adjustment will pa-tia' l,v be imciemerted d'ease
complete the following for each of these occupational group :
(Example : indicate "none" if no Increase, 2-1 /2 % If one grade
increase . )
OCCUPATIONAL GROUP PERCENT INCREASE
1 . Clerical /Data Processing/Para— 2.5
professional
2.5
2 . Data Entry Operators
3. Technical /Paralegal /Investigative 2.5
4. Professional Administrative 2.5
5 . Data Processing Professional 2.5
6. Prof. Soc . Svcs . & Ancillary 2.5
D. Explain financial circumstances if an offset is requested. Written
justification for the offsets , based on financial circumstances • must be
presented In the space below or attached separately before Executive
Director approval can be requested. If the same percent increase is not
rel,.ested for each occupational group , provide justification for the
differences .
N/A
OCCUPATIONAL GROUPS -
1 . Clerical /Data Processing/Para Professional
Account Clerk Account Clerk Supervisor
Clerk •
CCase Services Aide Supervisor
Case Services .Aide Clerical Supervisor
Computer Operator Computer Operator Supervisor
Data Control Clerk Data Control Supervisor
Home Services Aide Data Entry Supervisor
Mail Clerk Data Operations Supervisor
Microfilmer Home Services Aide Supervisor
Reproauction Equipment Ooerator Switchboard Suoervisor
Secretary Warehcuseman Suoervisor
Staff Assistant
Stenographer
Storekeeoer
Switchboara Operator
Typist
Warehouseman
Word Processor
2. Data Entry Ooerators
Data Entry Operator Data Operations Supervisor
3 . Technical /Paraiegal /Investigative
Income Maintenance Technician Income Maintenance Technician Supervisor
Fee Assessment Technician Legal Technician Supervisor
Legal Technician Recovery Supervisor
Recovery Technician
4. Professional Administrative
Accountant Assistance Payment Administrator
General Management Assistant Administrator Management Services
Housing Coordinator Associate Manager
Management Analyst Deputy Director
Personnel Officer IV-D Administrator
Staff Development Coordinator Personnel Administrator
Social Services Administrator
Staff Development Administrator
Supervisor Social Services Investigator
Support Services Administrator
Volunteer Services Administrator
5. Data Processing Professional
Computer Programmer Data P. ucw, sing Supervisor/Administrator
Systems Analyst
6 . Professional Soc . Srvs . & Ancillary
Case Manager Employment Counselor Supervisor
Employment Counselor Social Services Supervisor
Medical Social Work Coordinator Volunteer Services Supervisor
Social Caseworker
Social Services Nurse � . �
Social Services Spe_ ialist 9,€ r_:..4.71
Volunteer Seri ces _ccrdrnato.
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I . MIN_IMUMlMAXIMUM STEPS
•
Establishing your minimum and maximum steps should be done very carefully and
in full consideration of those items mentioned In tnis section ano any others
that are appropriate , such as market conditions , recruitment experiences from
previous years , and employee relations. Entry steps may be established at
steps 1 through 8. It is recommended that your maximum step be established at
no lower than step i1 . Step 11 is considered to be the-market rate based on
our pay plans and salary survey data for all classified positions in our
system. The Merit System believes that all employees should have the
opportunity to aspire to the full market rata for tneir respective positions .
A. Nc change from 1990 plan .
8 • xx Yes , a change ( see below)
ENTRY MAXIMUM PRESEN:ORI11
OCCUPATIONAL GROUP :TEP STEP c-:2
1 . Clerical /Data Processing/Para- 6 12 N/A
professional
. 2 . Data Entry Ccerators 6 12 N/A
3. et"„ :a! /Paraiega' / Investigative 6 12 N/A
4• Professional Administrative 6 12 N/A
5. Data Processing Professional 6 12 N/A
6. Prof. Soc. Svcs . & Ancillary 6 12 N/A
C. County Director ' s monthly salary as of
January 1 , 1991 . s *Unknown
D. Is there an anticipated change in the
Director ' s salary after January 1 , 1990? Yes No
If yes , indicate the new salary ana
effective date . g
1/1/91
Effective date
*Director' s salary information will be forwarded when available.
•
g'( ji 7 1
• :II . STEP INCREASES
A. x . No change from :990 plan
B. 'es . a change (see below)
Step Increases :
In accordance with Volume II 2.221 .3 and 2.221 .4 step increases may De granted
based on seniority and/or performance . These are to be granted annually on
the employees ' anniversary- date with the exception of six month increases .
Please complete the following:
1 . /x* Yes / / No County will grant step increases . If yes . list
criteria e .g number of steps , time oer`ods ,
justification for step increase , in:ludina
performance/seniority criteria.
See Attached Weld County 1991 Compensation Plan
•
2 . /xX Yes / / NC County will ;rant 5 month step increases to neN
emdloyees . -nis :an Gn ' y aoo' y to err c_ . r__
a: Ina stet selectee py t,ne :_
yes , list the criteria as explained in Siaptve .
See Attached Weld County 1991 Compensation Plan
3 . /x* Yes / / No County will grant 6 month increases tc employees
who go back to the county entry step a: a re:wit of
a promotion. If yes , list the criteria as
explained in 61 aoove .
•
See Attached Weld County 1991 Compensation Plan --
a . /-7 yes /xX No County will use a orese.^.' or: ty step . Expla' n what
the preseniority step is aro how long employees
remain on that step be fore advancing to the
seniority step. If, as a result of a promotion , an
employee is back-stepped (a) from seniority step to
preseniority step or a step in between bcth of
these steps : (b) from a oresa;ioriti step to a
lower step, how will the employee advance back to
the preseniority step?
•
IV. BONUSES
• A. x No change from 1990 plan
B . "es . a change (see below)
Cash Bonus — The employee ' s annualized salary plus the bonus cannot e<ceed the
annualized salary for that pay grade at ' step 17.
1 . / / Yes /xx No County will institute a cash bonus pay program
based on performance. If yes , please e< l ain your
- bonus plan , including the amounts allocated for
bonuses and/or amount or percent of salary :hat
will be awarded to employees . Criteria snculd
include standards used to determine now ocnuses are
administered . Cash bonuses may de in a set amount,
e.g. , S500.00 or a percent of a monthly or annual
salary. ' Bonuses are to be paid on the emoloyee ' s
anniversary date or dates specified by the county
department supsequent to the anniversary pate .
V. • ANNIVE.RSAAY DATE OPTIONS
A. x No change from 1990 plan
B. Yes , a change (see below)
Anniversary Date Options :
1 . County departments have three options regarding changes in anni /e nary
dates arc/or step increases following a promotion . Please select cne :f
the following options :
Promotions do not affect anniversary dates or step increases .
if applicable, employees will be granted a step increase( s ) on
their established anniversary date regardless of the date of
the promotion (even if the promotion occurs on the anniversary
da:e , .
Promotions do not affect anniversary date out promoted
employees will be ineligible for a step increases) on their
anniversary date following a promotion. (This could possibly
mean that an employee would have to wait up to 23 months before
being granted another step increase . )
see Attachel,mployees receive a new anniversary date commensurate filth a
promotion. The new date will be the first working day of the
month if the promotion is effective on the first working day of
the month or the anniversary date will be the first of the
following month if the promotion occurred after the first
working day. Promoted employees will be eligible for a step
increase on their new anniversary date in 1991 provided no
further classification changes are made . or'%, „ .:"'_
Z . / / Yes !X' No To implement a paj for performance plan which
includes variable step increases and/or cash
bonuses , the county will change the anniversary date
for ail employees to one common pate , proviced that
this cnange is equitably applied to all employees .
(Before choosing this option, please contact your
. .personnel analyst. ) Please attach a copy of your
incentive pay criteria including implementation plan .
_ VI . DEMOTION COMPENSATION '
A. No change from 1990 Dian
B. x les . a change (see below)
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Demotion Compensation :
/x$ 'es / Nc See Volume E . - . 246 .2 , para^yrapn 2 . :n cases df
demotions for cause or at the request of the
' ncumcent. the county will freeze the irr_rtent
pay it the save pay rate until s :n time is tre
incumpent would have attained sucn step ca_ :-a
demotion not occurred .
2 . /x4 Yes / / No Voluntary Demotion - will save pay oe use:'
Proposed Volume II regulation 2 .246 . 22 , Volcntany
Demotion , scheduled to go into effect or. Jar•:ary
1991 states "when a voluntary demotion occurs a: the
request of the employee the salary shall be adjusted
step for step or at any higher save pay step that
does not exceed 10% above the county ' s maximum stet .
and as is estaolished in the app rvec cc".':y oai
policy.
3. /xk Yes / / No Disciplinary Demotion - will save pay ce osed'
Pr000sed Volume II regulation 2 .2de . _3 , Disci c • inary
Demotion , scheduled .to go. into effect on January 1,
1991 states 'when a disciplinary •demotion, occurs ,
the salary snail be adjusted step for stet in the
new oaf grade cr at any step that does not e .cee
:he employee s current salary nee' the county ' s
maximum step , and as is eitaoiisned in the approved
county pay policy.
Read this section carefully. There are proposed cnanges in Volume iI
regarding demotion compensation.
• COLORADO DEPARTME` 7 C SOCIAL SERVICES i _MEE,R MS-90-9-R
': 575 SHERMAN ST. , DENvER, COLORADO 80203-1714 •
ASENC" LETTER j CROSS REFERENCE I
i NUMBER
•
j
DIVISION OR OFFICE: Merit Systemlc.c^ rn , _ I DATE: Oc . per 2, •90
SUBJECT AREA: •
Merit System ' IS •N FFICE DIRECTOR I
i
SUBJECT: ► E D
I -
1991 SALARY COUNTY OPTIONS ASS
TYPE: Response Required
PURPOSE
Tnis agency letter requests county departments of social services to submit their
' 99i salary plans to the Merit System office by December 1 , ' 990. The Decemcer
' sr deadline will allow adequate time for the Meat System to review plans anc
oregare responses .
BACKGROUND
Staff Manual Volume II allows county oeoartmehts to annua ; ly review ano select
potions regarding salary. This agency letter covers ail s? ' a-y :priors ava" ac' e
for 1391 . Tne Merit System will recommend to the State Beam of Social Se- iices
a 2 . 5% ( 1 grade' increase for all job titles effective January 1 , 199 ' ,
PROCEDURES
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1 . Both the chairman of the Board of County Commissioners and the County
Social Services Director are required to sign the annual salary plan for
official imclementation .
2 . If the fully complete: options package has not arrives in the Merit Sys:e,
office by December I , 1991 , the county saiary plan for 19;0 will be
extended through 1991 and the 1991 annual salary adjustment will be
implemented . Should this occur , ycu and your commissioners will be
notified .
3. Please review dry salary plan change: against all ocsiticrs to determine
the impact on each employee : tnis includes ste: 1n•:-eases , arruat salary
adjustments increases or offsets , promotions , ano %:r ()onuses . Your salary
plan should reflect consistency for all Merit System employee; . Tnis
agency letter includes the only options available for your salary plan .
4. Mali the original completed and signed questionnaire to:
Colorado Department of Social Services
Merit System Division
1575 Sherman Street, 1st Floor
Denver , Colorado 8203-1714
(Y.
. 5 . The Merit System & i review the salary plans and .intact you if there are
questions . You will receive a letter approving and/or disapproving oar:
or ail of your salary plan. The salary plan will be reviewed for
compliance witn Merit System regulations , consideration to salary issues
brought to our attention in previous months , and equitability.
I
EFFECTIVE DATE: January 1 , 1991
SLPERSEDES: Agency Letter MS 89-4-R
CONTACT PERSON: The Merit System personnel analyst assigned to your county ,
(3O3) 866-3900.
c)O . ,y -.4.
?LI . REQUIRED SIGNATURES i99I
.aunty Name WE ` !) County Number 4 Z
C. e r.4"A/ J da-e- Z1 /61,4/70
County i ' a; Servic_s Director Date S fi, 161
ChairChair n ,�
p
erson , County Cc miss�cr.e, s ,a�2
I,/ATTEST: J —hit:4
WELD COUNTY CLERK
TO THE BOARD /�
BY: r�{� -C-er- / I-ht%tiC,,e.�c
DEPUTY CLERK TO THE BOARD
SEND ORIGINAL TO MERIT SYSTEM; RETAIN COPY OF THIS DOCUMENT AND ALL
ATTOENTS FOR YOUR RECORDS.
•
Date Received by Merit System
CT ,-.4
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