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Home My WebLink About941052 RESOLUTION RE: APPROVE STATEMENT OF GRANT AWARD FOR 1994-95 VICTIMS OF CRIME ACT AND AUTHORIZE CHAIRMAN TO SIGN WHEREAS, the Board of County Commissioners of Weld County, Colorado, pursuant to Colorado statute and the Weld County Home Rule Charter, is vested with the authority of administering the affairs of Weld County, Colorado, and WHEREAS, the Board has been presented with a Statement of Grant Award for the 1994-95 Victims of Crime Act (VOCA) between the County of Weld, State of Colorado, by and through the Board of County Commissioners of Weld County, on behalf of the District Attorney's Violence and Special Populations Liaison Project, and the Colorado Division of Criminal Justice, with terms and conditions being as stated in said statement, and WHEREAS, after review, the Board deems it advisable to approve said statement, a copy of which is attached hereto and incorporated herein by reference. NOW, THEREFORE, BE IT RESOLVED by the Board of County Commissioners of Weld County, Colorado, that the Statement of Grant Award for the 1994-95 Victims of Crime Act (VOCA) between the County of Weld, State of Colorado, by and through the Board of County Commissioners of Weld County, on behalf of the District Attorney's Violence and Special Populations Liaison Project, and the Colorado Division of Criminal Justice be, and hereby is, approved. BE IT FURTHER RESOLVED by the Board that the Chairman be, and hereby is, authorized to sign said statement. The above and foregoing Resolution was, on motion duly made and seconded, adopted by the following vote on the 26th day of October, A.D. , 1994. LeAdall BOARD OF COUNTY COMMISSIONERS ATTEST: WELD COUNTY, CO,,)ARADO Weld County Clerk to the Board a ,� // ef),&14_ /A1 {Lz H. Webster, Chairman Dep__u``t``y_ M' n infIA— erk to the Board Dale K. Hall, P o Tem APPRO AS TO FORM: &l ;�y1 Georg . Baxter ..---C—,,.0f EXCUSED DATE OF SIGNING (AYE) County Atto�rne+ , `"'—' Con tance L. Harbert \\\\` 4�OJ. i rkm e r L arbara J. Kirkm er 941052 I� OO11 C,c: bA (v45d -M�era,�, �\ DIVISION OF CRIMINAL JUSTICE STATEMENT OF GRANT AWARD Federal Program: Victims of Crime Act $ubr rantee Name: District Attorney's Office. 19th Jud. Dist. Address: P.O. Box 1167 GREELEY. CO 80632 Attention: Ms. Nancy J. McMenamin Grant Number: 94-VA-19-63 Project Title: Domestic Violence & Special Pon. Liaison Project Grant Period: October 1. 1994 To September 30. 1995 Date Issued: September 30, 1994 In accordance with the provisions of the Victims of Crime Act, 1984, as amended, the Division of Criminal Justice hereby awards a grant to the above-named subgrantee. The attached grant application, including the Certified Assurances and Special Provisions are incorporated herein as a part of this document. APPROVED BUDGET Source of Funds Budget Category Federal Cash Match In-Kind Match Total Personnel $ 4,700 $ $ $ 4,700 Supplies and Operating 1,175 1,175 Travel *Equipment ; Professional Services TOTAL BUDGET $ 4,700 $ 1,175 $ $ 5,875 * Purchase of equipment requires the prior written approval of the Division of Criminal Justice. !Special Conditions: 941052 Rev.3/93 Page 1 of 3 vasoga.dot: Victims Assistance STATEMENT OF GRANT AWARD INSTRUCTIONS I. Grant activities must be based on the approved budget in this document and grant activity must be based on the approved objectives in the attached grant application. The subgrantee must secure prior written approval from the Division of Criminal Justice if there is to be a change in any budget category. 2. The Financial Officer of the project must be provided a copy of this document in order to adequately prepare the necessary financial reports. 3. Review carefully the Certified Assurances and Standard Conditions contained on pages IS through 19 of the attached grant application. 4. Review carefully the Administrative Guide accompanying this Statement of Grant Award. The Administrative Guide includes procedures regarding this document, procedures for requesting grant funds and procedures for quarterly reporting. 5. This grant award may be voided without further cause if it is not signed by the Authorized Official and returned to the Division of Criminal Justice within 45 days of the date of issuance. 6. The signature of the Authorized Official below should be the same as the one on page 20 of the attached grant application. If there has been a change in the Authorized Official, please submit DCJ Form 4B with this document or a letter so stating. 7. The subgrantee must notify the Division of Criminal Justice,in writing, of any changes in the Project Director, Financial Officer or Authorized Official. Standard Conditions: 1) Commencement within 60 Days. If a project is not operational within 60 days of the original starting date of the grant period, the subgrantee must report by letter to the Division of Criminal Justice the steps taken to initiate the project, the reasons for delay, and the expected starting date. 2) Operational Within 90 Days. If a project is not operational within 90 days of the original starting date of the grant period,the subgrantee must submit a second statement to the Division of Criminal Justice explaining the implementation delay. Upon receipt of the 90-day letter, the Division of Criminal Justice may cancel the project, or where extenuating circumstances warrant, extend the implementation date of the project past the 90-day period. 3) When issuing statements,press releases,requests for proposals,bid solicitations,and other documents describing projects or programs funded in whole or in part with federal money, all subgrantees receiving federal funds, including but not limited to state and local governments, shall clearly state (1) the percentage of the total cost of the program or project which will be financed with federal money, and (2) the dollar amount of federal funds for the project or program and (3) use the phrase: ..."through the Division of Criminal Justice, Colorado Department of Public Safety." 4) Either party may terminate the grant with thirty days written notice of intent to cancel or terminate. The grant may be terminated if the services are not satisfactorily performed by the subgrantee or if it is in the best interest of the State of Colorado to terminate the grant. If the grant is terminated by either the subgrantee or the State, the subgrantee shall be paid a prorated amount based on the number of days of project operation prior to the date of termination. Any equipment purchased under this grant would revert to the Division of Criminal Justice upon termination of the grant. 5) Federal funds for this grant award expire September 30, 1995. Therefore, no grant extensions are possible. Unexpended funds remaining on September 30, 1995, must be returned to the Division of Criminal Justice. Rev. 3/93 Page ? of 3 vasoga.doc Victims Assistance 941052 STATEMENT OF GRANT AWARD THIS GRANT AWARD WHICH SERVES AS THE CONTRACT BETWEEN THE DIVISION OF CRIMINAL JUSTICE AND THE SUBGRANTEE SHALL NOT BE DEEMED VALID UNTIL IT SHALL HAVE BEEN APPROVED AND SIGNED BY THE DIRECTOR OF THE DIVISION OF CRIMINAL JUSTICE OR SUCH DIRECTOR'S DESIGNEE AND BY THE CONTROLLER OF THE STATE OF COLORADO OR SUCH CONTROLLER'S DESIGNEE. Responsibility for narrative and fiscal reporting requirements are delegated to the designated Project Director, who will sign all such reports. This delegation is for purposes of reporting to the Division and for operational ease, and in no way limits the authority and responsibility of the Authorized Official. This grant is accepted by: /i (i /J 10-26-94 Signature of Authorized Official h10/31/94) Date W.H. WEBSTER, CHAIRMAN WELD COUNT 1 BOARD OF COMM ATTEST: /'� 7✓Q �v!/% 2 BY: ` "" -1" CLER TO TH) OARD STATE OF COLORADO ROY ROMER, GOVERNOR By Director, Division of Criminal Justice Date Colorado Department of Public Safety APPROVED STATE CONTROLLER CLIFF HALL By Controller Date Colorado Department of Public Safety Return BOTH SETS of the Statement of Grant Award with ORIGINAL SIGNATURES to: Division of Criminal Justice, Office for Victims Programs, 700 Kipling Street, Suite 1000, Denver, CO 80215. Rev. 3/93 Page 3 of 3 vasoga.doe Victims Assistance 941052 STATE USE ONLY/ 1994 VOCA ASSISTANCE APPLICATION App. :#: Q L V A .. 1 1-6 TITLE PAGE Grant it: @pi- VAS- /g- 63 Award$: 94vag,nt.app4:Reviled 3/94 V "'IA Page 1 of 22 19th Judicial District Attorney ' s Domestic Violence and Special 1. ProjectTitle: Populations Liaison Project 2. BriefProjectDescription: This project will provide direct services to domestic violence victims and their children and will enhance and expand direct services to elderly and disabled victims of crime, i .e. victim compensation referral to community agencies and liaison within the Criminal Justice System. 3. ApplicantAgency: 19th Judicial District Attorney ' s Office • Address:P.O. Box 1167 Greeley, Colorado 80632 Telephone: ( 303 ) 356-4010 U.S. Congressional District: Fourth Federal Employer ID Number: 8 4 6 0 0 0 8 1_3 Judicial District in which Agency is located: 19th _ Community Programs 4. Project Director: Nancy J. McMenamin Title: Administrator Telephone: ( 303 ) 356-401n X4735 Fax Number: ( 303 ) 352-R023 5. Federal VOCA Funds Requested: $ 5 , 011(1 nn 6. Prior VOCA Funding for this Project: Grant Number:9 3—VA-1 9-63 Amount:$ 5 , 11110 00 Grant Number:92—VA-19-63 Amount:$ p tins nn Grant Number:91 —VA-19—F3 Amount:$ 7 , 549_DD 7. Primary Types of Victims to be Served by this Project (The sum of all categories chosen must total to 100%): Programs with combined services must estimate a percentage of total VOCA caseload for each type of victim served. 5 % Child Abuse (physical or sexual) 7 0 % Domestic Violence 5 % Sexual Assault(including adult survivors of child sexual abuse) 20 % Previously Underserved (specify types &percents) % DUI/DWI 10% Elder Abuse % Gang Violence % Homicide Survivors % Robbery 10 % Other (please spec) % Assault % Hate Violence Disabled 100 % Total 8. When did the applicant submit a copy of this application to its local VALE Board, or the State VALE Board, as required? Date of Submission: 4/10/94 In Which Judicial District: 1 9th 94vagnu.app Revised 3/94 941052 VOCA ASSISTANCE APPLICATIO. Page 2 of 22 9. Purpose of Application: (Check only one) _ a. Start a new victim services project in a new or existing agency which did not previously serve victims of crime. X b. Continue a victim assistance project funded by VOCA in a previous year. c. Expand or enhance an existing victim assistance project not funded by VOCA in the previous year. d. Start or continue a tribal victim assistance project on a Native American reservation. — 10. Requested VOCA funds will be used to: — a. Expand services into a new geographic area x d. Continue existing services to crime victims x b. Offer new types of services x c. Serve additional types of victims _ e. Other 11. Description of Applicant Agency: — Criminal Justice/Govt. _ Non-Criminal Justice/Government _Native American Tribe or Org. _Law Enforcement (Identify) — On Reservation x Prosecution _ _Off Reservation Court Private Non-Profit Organization — _ Corrections 12. Total Funding for Agency's Victim Services Program: If the information provided is for a period other than the 12 months of 1993 and 1994, please indicate here Actual Revenues Rec'd Anticipated Revenues 1993 1994 Sources of Revenue Federal funds (excluding VOCA) $ 0 $ (1 VOCA federal $ (not match) $ r,, 000. 00 $ 5, 000 _ 0n VOCA State funds $ $ Local VALE funds $ 35, 395 . 00 $ 35 , 395 . 00 Dist //(s):1.9 Local Government funds $ 34 , 000 . 00 $ 62, 542 . 00 weld County Private funds $ $ TOTAL $ 77, 395 . 00 $ 102 , 937 . 00 VOCA and matching funds represent approximately 5 % of the agency's annual victim assistance budget. 13. VOCA Project Staff: Identify number of full-time equivalent staff who will be assigned to the proposed VOCA project. 1 number of PAID staff 1 0 number of VOLUNTEER staff I wish to apply for a waiver of the requirement to use volunteers in programs funded by VOCA. Reasons are explained on page 11, #25. 14. Types of Services to be Provided by this Project (check all that apply): . x Assistance with/referral to Victim Compensation (required by federal VOCA regulations) Counseling Shelter or Safehousing x Personal Advocacy _ x Follow-up Contact x Information/Referral x Other (as specified below) Therapy x Criminal Justice Advocacy Cuur troom' Assistance Group Treatment/Support x Emergency Financial Assistance _ Hotline Counseling Emergency Legal Advocacy 94vagmr-ar, Revised 3/9 941052 —VOCA ASSISTANCE APPLICATION Page 3q122 of 22 15-18 Project Summary 15. Statement of Need for This Project in the Community: Domestic violence continues to grow in the 19th Judicial District (the 19th Judicial District is synonomous with Weld County) . The 1993 statistics indicate the severity of domestic violence problems and the need for victim services within the District Attorney' s Office, particularly at the critical early stages of the criminal justice process . In 1993, there were 624 arrests made in domestic violence crimes . In 1993, A Women ' s Place, the battered women ' s shelter in Greeley, reports 3,480 nights of crisis shelter given to approximately 300 battered women and their children. These growing numbers impact the the Victim Assistance Program as this project provides education, legal liaison with D.D.A. ' s, referral and individual and courtroom support services to these victims . This program is only one of its kind within the 19th Judicial District to provide such a service. In addition, the special populations of the elderly and disabled are in great need of education, legal liaison, referral and support services within the the 19th Judicial District. There are no unique services for the elderly and disabled within the 19th Judicial District ' s Criminal Justice System. Investing time through this project with these unique victims, including domestic violence victims, can be empowering in order for them to be invested in the court process and their own recovery. 16. Proiect Description: The 19th Judicial District Attorney' s Domestic Violence and Special Populations Victim Liaison Project is staffed with one . 20 FTE, Community Counselor II , who is the coordinator with volunteer assistance, all of whom work directly with domestic violence and the elderly and disabled victims of crime, as well as , assisting with coordinating services for child abuse, and adult sexual abuse victims who are involved within the 19th Judical District. The expansion of services for 1994-1995 will include the Courtroom Assistance Program (CAP) to provide victims with courtroom education, orientation, and support throughout the court process, utilizing a volunteer staff of approximately 10 University of Northern Colorado Criminal Justice Interns . Domestic violence victims are referred to this project by A Woman' s Place (domestic violence shelter) , Greeley Law Enforcement Advocates, and/or Brighton Law Enforcement Advocates . It is at this time that the support services and education are offered to that victim, i,e . , court process information, bond/sentencing options, referrals to other agencies, victim compensation and crisis counseling. This project will provide legal liaison, education and personal support services to the elderly and disabled victims of crime who are involved in the 19th Judicial District Criminal Justice System. Referrals will come from law enforcement, District Attorney' s Office, and other agencies working with this special population in the community. As a part of the District Attorney' s Office this project continues to educate Law Enforcement, the D.A. ' s Office and community agencies about the special services to be provided by this project early in the criminal justice process and collect data on numbers served for future planning. 94vagmt.ap, Feinted 3194 9410'52 'OCA ASSISTANCE APPLICATION Page 4 of 22 17. Goals and Objectives: GOAL 1 : To enhance and expand direct services to victims of crime as Criminal Justice support and education to victims of domestic violence in the 19th Judicial District Criminal Justice System. (Please note that the project has devised a more accurate system of collecting data than previous years and will be setting a baseline for numbers during this funding cycle for measuring increases and successes ) . OBJECTIVE: - By September 30 , 1995, the project will provide liasion services to 300 domestic violence victims (i .e. , case status , D.A. ' s drop charge policy, bond conditions , and disposition) , an increase of 20% over the victims served the previous year (the 1993 number has been calculated by a new data collection system) . - To establish formal courtroom assistance through Courtroom Assistance Program (CAP) to 75 victims of domestic violence . This program will increase by over 90% as courtroom assistance has not been utilized by the D.A. ' s Office on a formal basis . - By September 30 , 1995, the project will provide victims of domestic violence with 800 referrals to other community agencies including: victim compensation, A Woman' s Place, Legal Aid, mental health services, Department of Social Services and Child Advocacy Resource and Education, Inc. (CARE) for services , an increase of 25% over the referrals for the previous year (the 1993 number has been calculated by a new data collection system) . GOAL 2 : To enhance and expand direct services as criminal justice support and education to elderly and disabled victims of crime in the 19th Judicial District Criminal Justice System (to include coordinating services for child abuse and adult sexual assault services within the 19th Judicial District Attorney' s Office) . - To act as liaison to 10 elderly and 10 disabled victims of crime between the victim and the District Attorney by providing legal education, liaison, referral , courtroom assisstancec and support services, an increase of 100% over the reported elderly and disabled victims of crime in the previous year. - To provide assistance to 10 elderly and 10 disabled victims of crime in applying for Victim Compensation, an increase of 100% over the reported number for the previous year. - To collect statistical data related to the number of elderly and disabled victims of crime served by this project on a monthly basis for comparison figures 1994-95 funding year. - To assist with the coordination of 20 victims of child sexual abuse and adult sexual assault within the 19th Judicial District Attorney' s Office, an increase of 100% of the reported number for the previous year. 94vagnaa➢➢ Rnted 3/94 941052 OCA ASSISTANCE APPLICATION Page 5c122 of 22 18. TO BE COMPLETED BY CONTINUING APPLICANTS ONLY. NEW PROJECTS NEED NOT COMPLETE. Describe the major differences between your 1993 VOCA Project and the proposed 1994 VOCA Project. Justify any increase requested over your 1993 award amount The major differences between the 1993 VOCA Project and the proposed 1994 VOCA Project are: - The 1993 VOCA Project concentrated on direct services to special populations (elderly and disabled) and domestic violence victims with increases expected due to the impact of the Victims ' Rights Amendment. This project has experienced more domestic violence referrals from Law Enforcement Advocates . D.A. ' s are referring more domestic violence victims for our services, as well as, elderly and disabled victims . - The proposed 1994 VOCA Project is not requesting additional funding for enhancing services through the Courtroom Assistance Program (CAP) . It is proposed, that by eliminating the Project Coordinator' s position with the Domestic Violence Task Force as Coordinator and assuming the responsibilities of providing courtroom assistance, this project will be providing 100% direct victim services and utilizing volunteer services , as well . - An increase of the utilization of University of Northern Colorado Interns for the Courtroom Assistance Program (CAP) . This will be a substantial increase of approximately 85% over the five ( 5 ) UNC Interns utilized in 1993 . - A recently hired (September, 1993) Spanish-English bilingual Project Coordinator, who can provide interpretation for monolingual victims of crime and their families , a much needed service in this program. - In relation to "efforts to cooperate" : The Project Coordinator has assumed the position of Co-Chair of the Coordinating Committee for Victims of Crime (CCVC) . CCVC is a newly formed group, initiated by the Administrator of this project, Nancy McMenamin, with Lt. Juan Cruz, Greeley Police Department, to bring together local agencies involved in providing services for victims of crime to ensure continuity of those services , to prevent duplication of services by all agencies and to develop a "flow chart" for this purpose. - The number of victims served will increase as shown in project projections . The types of victims served will remain the same, with the exception of assisting with the coordinating services within the D.A. ' s Victim Assistance Program. 94vagmt.app 941052 Revised 3/94 VOCA ASSISTANCE APPLICATION Page 5a Match Work Sheet: DO NOT INCLUDE THIS PAGE WHEN MAKING THE 30 COPIES OF ITEMS #1419 FOR THE COORDINATING COMMITTEE. The VOCA budget must include the appropriate match. It is important that the match amount is computed correctly because the same budget restrictions apply to match that apply to the federal award. On page 2, item#9, you indicated that this proposed VOCA project: Required Match Federal Percent a. starts a new project 35% or .35 65% or .65 b. continues a VOCA project 20% or .20 80% or 80 c. expands a project which has existed one year 20% or .20 80% or .80 d. starts or operates a tribal project on a Native American reservation 5% or .05 95% or 95 Re-select the appropriate letter above to determine required match. 1. $ 5, 000 . 00 — . 80 = $ 6 . 250 00 Federal VOCA dollars requested Federal percent for letter selected Total Project Cost $ 6 , 250 . 00 _ $5, 000 . 00 = $ 1 , 250 . 00 Total Project Cost from above Federal VOCA dollars requested Required Match (Rounded to the nearest whole dollar) 2. Grant Match Summary: Federal VOCA dollars requested $ 5, 000 . 00 Required match $ 1 , 250 . 00 Total VOCA Project Cost $ 6, 250 . 00 EXAMPLE for either (b) continuing or (c) existing project: 1. $ 12,250.00 — .80 = $ 15,312.50 Federal VOCA $ requested Federal portion for letter selected Total Project Cost 2. $ 15.313.00 - $ 12,250.00 = $ 3,063.00 Total Project Cost from above Federal VOCA dollars requested Required Match (Rounded to the nearest whole dollar) 3. Grant Match Summary: Federal VOCA $ requested (no match) $ 12,250.00 Required match $ 3,063.00 Total VOCA Project Cost $ 15.313.00 All budget pages MUST agree with the above figures. 941052 94vagrn.app VOCA ASSISTANCE APPLICATION Page 6 of 22 19-21 Budget Section 19. Detailed VOCA Project Budget: This budget details the total VOCA Project cost - the resources covered by both the federal portion and the required local match as calculated on the Match Work Sheet. Do not exceed the required match. Carefully review pages I-S through I-7 of the General Guidelines for ineligible VOCA costs. ROUND TO NEAREST WHOLE DOLLAR PERSONNEL(Employees) Total Cost Cost Total Annual Full-time % of Time for (Per Line Item) Position Salary VOCA Project 441 a-0 II Community Counselor 25, 000 /YR X % = 5T966 /YR X % _ /YR X % _ Subtotal of Personnel FICA, Retirement, Fringe Benefits X % of Salary = '/ Total Personnel Cost $ 5 , 000 .00 SUPPLIES AND OPERATING EXPENSES (communications, copying, rent, phone,registration fees) Office Supplies 056 .80 Copying 560 . 00 Total Supplies and Operating Cost $ i ,250 .. .00 INSTATE TRAVEL(itemize transportation& subsistence) Total Instate Travel Cost $ .00 EQUIPMENT(itemize) .00 Total Equipment Cost $ PROFESSIONAL SERVICES (itemize individuals and organizations) Total Professional Services Cost $ .00 TOTAL PROJECT COST $ - .00 5375 941052 94vagmt cpp :Pruned 3,9- VOCA ASSISTANCE APPLICATION Page 7 of 22 20. Budget Summary:• U/ (t-' ROUND TO THE NEAREST WHOLE DOLLAR ///"" VOCA Request Cash Match In-Kind Mat TOTALS Personnel $5, 0 II.. • 5 , 000 .00 $1 Supplies and Operating , 250 1 , 250 �' .00 Travel .00 Equipment .00 Professional Services .00 TOTALS $5, 000 .00 $1 , 250 .00 ,00 6 , 250 .00 VOCA Funds<Request:. Required Match Tota Total Project Cost (cash match + in-kind mat $5, 000 .00 $1 , 250 ' $6 , 250 .00 Indicate choice from match .rk sheet: a. New Project/ 35% non-federal match required X b. Continuing Project 20% non-federal match required c. Existing Project 20% non-federal match required d. Tribal Project on Reservation 5% non-federal match required What is the source of the matching funds? Cash Match: Weld County Commissioners In-Kind Match: 941052 94vagmt.apr Revised 3/i /OCA ASSISTANCE APPLICATION Page 8 of 22 21. Budget Narrative: Explain and justify the project budget as outlined on the previous page. Follow instructions and address each item in the budget. Project Liaison: The salary is based on Ms . Stearn' s 1994 figure of $25, 000, with 20% of her time exclusively devoted to the District Attorney' s Domestic Violence and Special Populations Victim Liaison Project . Ms . Walker' s salary is made up by the Victim Assistance Program and VALE Funds . This position is described as Community Counselor III per the Weld County Personnel pay level at $11 . 05 per hour. This rate per hour is equivalent to the average pay scale for counselors performing in a similar position in this area with the addition of benefits . This rate of pay is determined by Weld County Personnel for the position held by Kristine Stearns . Benefits : Benefits, insurance and taxes for 15% of Ms . Walker ' s salary is calculated at the Weld County rate . Supplies and Operating Expenses : Copying, materials , and maintenance of copiers are supplied by Weld County (copies based on . 11 per copy plus maintenance) . Cost breaks out to be approximately $46 . 00 per month) . Supplies are also supplied by Weld County which includes all materials used for this project ( letterhead, envelopes , pens , pencils , mailing costs , etc . ) Cost breaks out to be approximately $57 . 00 per month. State Travel : Not applicable Equipment: Not applicable Consultant/Professional Services : Not applicable S 94vagmt.app Reused 3/94 941052 OCA ASSISTANCE APPLICATION Page 9 of 22 22 - 29. Organizational Qualifications 22. Brief organizational description and history: The 19th Judicial District Attorney' s Victim Assistance Program established in May, 1980, by Robert Miller, D.A. The mission statement: "The Nineteenth Judicial District Attorney' s Victim Assistance Program is dedicated to assisting the District Attorney with the prosecution of crime and other statutory responsibilities by providing assistance, support and education to crime victims and witnesses . " It is the belief of this program that crime victims have the right to be treated with dignity, fairness and respect. Therefore, the Victim Assistance Program supports the rights of crime victims to be informed, present, and heard at critical stages of the Criminal Justice Process as defined by the General Assembly (CRS . 24-4 , 1-302) . 23. Describe the network of victim services in your service area, including how your agency's VOCA project fits into that system. (Address all issues listed in instructions.) The Coordinating Committee for Victims of Crime is providing an excellent networking opportunity for agencies serving victims of crime. A crime victims flow-chart will be the product of this committee to assure coordinating, non-duplicating, services for victims . Below, a list of agencies and services : A Woman' s Place: Emergency shelter, support groups, and referrals for domestic violence vicitms and their children. Area Agency on Aging: Information and referral for elderly. Child Advocacy Resource and Education: Information, support, education and assistance for child abuse victims and parents . Choices For Independent Living: Services for disabled. Colorado State Patrol : Assistance to victims of vehicular crimesl D.A. Victim Assistance Program: Case status information, community referrals , victim compensation services , restitution and courtroom assistance. Ft. Lupton Law Enforcement Advocates : On scene victim advocacy and follow-up assistance for crime victims . Partners , Inc . : One to one partnership with an adult . North Colorado Center on Deafness : Assistance to those who are deaf and hearing impaired, also with blind. Weld County Department of Social Services : Assistance with child abuse victims and families . Rape Crisis : Support and advocacy for victims of sexual assault . University of Northern Colorado: Assault Survivors Advocacy Program (ASAP) , advocacy, referral and support to sexual assault victims . Weld Mental Health: Counseling and groups for victims of crime . 94vagrnt.app Revised 3/94 941052 VOCA ASSISTANCE APPLICATION Page 10 of 22 24. Please indicate with colored marker the area to be served by your project. DENVER VICINITY MAP: : _tr 11); �.�. • - l t . ..' x • T UfflllLLu1huhhhhti -_ _ • • , r_ r STATEWIDE JUDICIAL DISTRICT MAP: th 9th m_. 2n8'..p 18 h • 21st :: 14th . __ 11th �... _:_. ' 15th ..,. 10th ._. 12th 22nd 6th --t _._ 3rd._.. . 19th Judicial District Attorney ' s Domestic Violence and a. Applicant Agency: Special Populations Liaison Project b. Verbal description of geographic area to be served: The 19th Judicial District is one of the largest in the state, spanning trom the Northeast Colorado/Wyoming border to the Brighton City Limits . It is primarily rural and agricultural . c. Types of victims to be served by project: X Child Abuse X Sexual Assault X Domestic Violence X Previously Underserved 941052 Elderly and disabled 94vagmt.< VOCA ASSISTANCE APPLICATION Page 11 of 22 25. Describe your current and/or proposed victim assistance VOLUNTEER program: (address all aspects, i.e., recruitment, screening, orientation,supervision and on-going training.) If requesting a waiver of the requirement to utilize volunteers,explain here. . The Intern/Volunteer Program for this agency is well-developed. The Assistance Adminstrator, Nancy Haffner, ( Intern Program Coordinator)has done an excellent job of providing interns and volunteers with a very professional and impactful experience in our offices . Recruitment is done through the University of Northern Colorado and Aims Community College, as well as through community referrals . A description of the intern opportunties is included in each schools information material related to intern programs available in Weld County. Recruitment is also done through each school ' s job fairs and intern fairs , with a booth set up for sign-up by students . A clear and complete job description is available for interested students . The Intern Program Coordinator screens each applicant and successful applicants are interviewed by Victim Assistance Staff . A scoring matrix is used for assessment . Orientation is overseen by the Intern Program Coordinator . A formal training orientation is provided, with all staff members and the D.A. participating . • Supervision is provided by the Intern Program Coordinator and performs regular evaluations and assessments with the intern/volunteer. Interns are evaluated, with the reports being sent to the supervising professor. On-going training includes learning the responsibilities of each staff member, staff meetings , and frequent court observations . 26. Describe how your agency serves minorities and recruits minority staff and volunteers in a reasonable proportion to the number of minorities in the service area. The Domestic Violence and Special Populations Liaison Project serves minorities through: - Having two ( 2 ) bilingual staff members in the Victim Assistance Office to assist with interpretation for Spanish-English monolingual victims . The number of staff members being bilingual is two (2 ) (or 40% of staff) with the Hispanic population in Weld County being 28%, providing a reasonable bilingual service related to the demographics of Weld County. - Weld County is an Equal Opportunities Employeer - The Coordinating Committee for Victims of Crime (CCVC) has established a network with the Greeley Center for Independence for Disabled, Choices, the Center for Deafness and Centennial Developmental Services for disabled victims of crime. - Volunteers and interns are recruited by the University of Northern Colorado who both strive to provide a minority staff in a reasonable proportion to the number of the minorities in the service area . 9<vagmt.app Revised 3/94 941052 'OCA ASSISTANCE APPLICATION Page 12 of 22 27. Are any of the services provided by your agency eligible for Victim Compensation reimbursement? Please elaborate. At this time, none of the services provided by this project are eligible for Victim' s Compensation funds . This project does not provide intensive therapeutic services and is a free source to victims of family violence. • 28. Describe briefly the procedures utilized by your agency to insure sound financial management of the organization. Does your agency have an independent audit or financial review conducted on a regular basis? Please elaborate. Our agency is insured sound financial management of the Domestic Violence Task Force Program through the Weld County Financial Department. Don Warden, who is the Director of Finance and Administration for Weld County. Mr. Warden has won numerous awards in both the state and national area for finance accomplishments . The Financial Department of Weld County is audited on a regular basis and has been found to be in excellent order. I have complete confidence in the financial management of this program. 94vagnv.app 941052 Revised 3/94 VOCA ASSISTANCE APPLICATION Page 13 of 22 29. TO BE COMPLETED BY APPLICANTS WI-IO DID NOT RECEIVE VOCA FUNDS IN 1993. Provide belowa detailed project workplan and timetable indicating tasks to be accomplished, by when, and by whom. The workplan should reflect the goals and objectives you developed in item #17. 90ragmi.app Revised 3194 941052 VCA ASSISTANCE APPLICATION Page 14 of 22 30. Evaluation: PJeac• describe how you will evaluate the effects of your project in the community and the impact of the VOCA funded services on the victims you assist. Effectiveness of the project will be measured by an evaluation form that is being developed at this time, to be completed by July 1 , 1994 and to be utililized after July 15, 1994 . This form will be given to victims who have participated in the services of the Victim Assistance Program to evaluate the impact of our services . A copy of this report will be attached to the quarterly reports . A "Contact Log Data Analysis" form is also used for internal impact information. This analyis measures the efficiency of services within the Victim Assistance Program. A cost analysis is included in the budget request for Weld County on a yearly basis . Effectiveness will also be measured through the continuing assessments and networking of the Coordinating Committee for Victims of Crime (CCVC) . To develop a formal data collection system, a Lotus Program will be developed to create computer generated tracking reports . This will begin when the new computer system is completed in the D.A. ' s Office June, 1994 . 94vagmt.app 9410S2 Revised 3/94 _ i VOCA ASSISTANCE APPLICATION Page 15 of 22 31. CERTIFIED ASSURANCES AND SPECIAL PROVISIONS: The applicant hereby certifies that the project described in this application meets all the requirements of the Victims of Crime Act, 1984, as amended, that all information contained in the application is correct, that there has been appropriate coordination with affected agencies and that the applicant will comply with all provisions of the Act and all other applicable Federal and state laws, rules and regulations that have been or may hereafter be established. The applicant further understands and agrees that any subgrant received as a result of this application shall incorporate this application into the subgrant award, and shall also be subject to the grant conditions set forth in the Statement of Grant Award and in the Division of Criminal Justice publication,Administrative Guide for Federal Justice Grant Programs. A. Financial and Administrative Management 1. The applicant assures that fund accounting,auditing,monitoring,evaluation procedures and such records as the Division of Criminal Justice shall prescribe shall be provided to assure fiscal control, proper management and efficient disbursement of funds received. 2. The applicant assures that it will comply with applicable financial and administrative OMB Circulars A-87, A-102 (Common Rule), A-128, A-110, and A-133, and will comply with the provisions of the Office of Justice Programs publication M7100.1D,Financial and Administrative Guide for Grants. For practical purposes, the requirements which are pertinent to the management of Victims of Crime Act funds have been extracted from the above documents and are contained in the Administrative Guide for Federal Justice Grant Programs referenced above. However, such a guide cannot cover every foreseeable contingency, and the applicant is ultimately responsible for compliance with applicable state and federal laws, rules and regulations. B. Match and Non-Supplanting of State/Local Funds The applicant assures that federal funds made available under this formula grant will not be used to supplant state or local funds but will be used to increase the amounts of such funds that would, in the absence of federal funds,be made available. C. Inspection, Recordkeeping, and Audit 1. The applicant assures that it will procure an audit by a CPA or licensed public accountant incorporating the subgrant. Audits must be performed in accordance with OMB Circular A-I28 (State and Local Units of Governments), or OMB Circular A-133(Institutions of Higher Education and Non-Profits).At such time as the audit is completed, ONE COPY OF THE AUDIT REPORT MUST BE FORWARDED TO THE DIVISION OF CRIMINAL JUSTICE for clearance. If the audit report does not meet the applicable A-128 or A-133 standards or is not submitted in a timely manner, then the applicant accepts responsibility for the costs of a financial program audit to be performed by the Department of Public Safety. 2. The applicant assures that it will maintain all project records as will facilitate an effective audit for three years from the date of the final financial report or beyond the three year period if an audit is in progress and/or the findings of a completed audit have not been resolved satisfactorily. 3. The applicant assures that it will keep copies of all documents and correspondence related to this subgrant in a separate file bearing the project title and grant number. All expenditures must be supported by documentation and only actual approved expenditures will be permitted. 4. The applicant assures that the Division of Criminal Justice, the Department of Public Safety, and the Comptroller General of the United States Department of Justice or designee, shall have access for purposes of audit and examinations to any bonds, documents, papers and records of the subgrantee and to relevant books and records of subcontractors of the subgrantee. The applicant shall notify any subcontractor of the subgrantee of these provisions. 94vagm+.app •. Revised 3/94 941052 VOCA ASSISTANCE APPLICATION Page 16 of 22 31. CERTIFIED ASSURANCES AND SPECIAL PROVISIONS (Cora.): 5. The applicant assures that signatories of the application and subgrant award and personnel employed through this subgrant will appear when requested at any administrative hearing, conference or meeting conducted by the Division of Criminal Justice. 6. The applicant assures that it shall maintain such data and information and submit such reports in such form, at such times, and containing such data and information as the Division of Criminal Justice may reasonably require to administer the program. The applicant further assures that quarterly financial and narrative reports shall be submitted within 15 days of the end of each calendar quarter and shall be current and actual; and that Final 'Reports shall be submitted on the form provided by the Division of Criminal Justice within 45 days of the end date of the subgrant. D. Discrimination Prohibited 1. The applicant assures that it will comply with the nondiscrimination requirements of the Omnibus Crime Control and Safe Streets Act of 1968, as amended; Title VI of the Civil Rights Act of 1964; Section 504 of the Rehabilitation Act of 1973, as amended; Title IX of the Education Amendments of 1972; the Age Discrimination Act of 1975; the Department of Justice Nondiscrimination Regulations 28 CFR Part 42, Subparts C, D, E, and G; and Executive Order 11246, as amended by Executive Order 11375, and their implementing regulations, 41 CFR Part 60.1 et. seq., as applicable to construction contracts. 2. The applicant certifies that it will comply with the letter and spirit of the Colorado Antidiscrimination Act of 1957, as amended, and other applicable law respecting discrimination and unfair employment practices (24-34-402.CRS 1988 Replacement Vol.), and as required by Executive Order, Equal Opportunity and Affirmative Action, dated April 16, 1975. Pursuant thereto, the following provisions shall be contained in all state contracts or subcontracts. During the performance of this contract, the contractor agrees as follows: a. The contractor will not discriminate against any employee or applicant for employment because of race, creed, color, national origin,sex, marital status, religion, ancestry, mental or physical handicap, or age. The contractor will take affirmative action to insure such applicants are employed, and that employees are treated during employment without regard to the above mentioned characteristics. Such action shall include, but not be limited to the following: employment, upgrading, demotion, or transfer, recruitment or recruitment advertising; lay-offs or terminations; rates of pay or other forms of compensation; and selection for training, including apprenticeship. The contractor agrees to post these provisions in conspicuous places, available to employees and applicants for employment. b. The contractor will, in all solicitations or advertisements for employees placed by or on behalf of the contractor, state that all qualified applicants will receive consideration for employment without regard to race, creed, color, national origin, sex, marital status, religion, ancestry, mental or physical handicap, or age. c. The contractor will send to each labor union or representative of workers with which he has collective bargaining agreements or other contract or understanding,notice to be provided by the contracting officer,advertising the labor union or workers' representative of the contractor's commitment under the Executive Order, Equal Opportunity and Affirmative Action, dated April 16, 1975, and of the rules, regulations, and relevant Orders of the Governor. d. The contractor and labor unions will furnish all information and reports required by Executive Order, Equal Opportunity and Affirmative Action of April 16, 1975, and by the rules, regulations and Orders of the Governor, or pursuant thereto, and will permit access to their books, records, and accounts by the contracting agency and the office of the Governor or designee for purposes of investigation to ascertain compliance with such rules, regulations and orders.. e. A labor organization will not exclude any individual otherwise qualified from full membership rights in such labor organizations,or expel any such individual from membership in such labor organization or discriminate against any 94vagmt.app • 941052 Re sed 3/94 VOCA ASSISTANCE APPLICATION Page 17 of 22 31. CERTIFIED ASSURANCES AND SPECIAL PROVISIONS (Cont.): of its members in the full enjoyment of work opportunity,because of handicap,race, creed, color, sex,age,national origin, or ancestry. (24-34-402(1)(c)C.R.S.) f. A labor organization, or the employees or members thereof will not aid, abet, incite, compel or coerce the doing of any act defined in this contract to be discriminatory or obstruct any person from complying with the provisions of this contract or any order issued thereunder; or attempt either directly or indirectly, to commit any act defined in this contract to be discriminatory. (24-34-402(1)(e)C.R.S.) g. In the event of the contractor's non-compliance with the non-discrimination clauses of this contract or with any of such rules, regulations, or orders, this contract may be cancelled, terminated or suspended in whole or in part and the contractor may be declared ineligible for further State contracts in accordance with procedures, authorized in Executive Order, Equal Opportunity and Affirmative Action of April 16, 1975,and the rules, regulations,or orders promulgated in accordance therewith, and such other sanctions as may be imposed and remedies as may be invoked as provided in Executive Order, Equal Opportunity and Affirmative Action of April 16, 1975, or by rules, regulations, or orders promulgated in accordance therewith, or as otherwise provided by law. h. The contractor will include the provisions of paragraph (a) through (h) in every sub-contract and purchase order, pursuant to Executive Order, Equal Opportunity and Affirmative Action of April 16, 1975, so that such provisions will be binding upon each subcontractor or vendor. The contractor will take such action with respect to any sub- contracting or purchase order as the contracting agency may direct, as a means of enforcing such provisions, including sanctions for non-compliance; provided, however, that in the event the contractor becomes involved in, or is threatened with, litigation with the subcontractor or vendor as a result of such direction by the contracting agency, the contractor may request the State of Colorado to enter into such litigation to protect the interest of the State of Colorado. 3. The applicant assures that in the event a Federal or state court or administrative agency makes a finding of discrimination after a due process hearing on the grounds of race, color, religion, national origin or sex against a recipient of funds, the recipient will forward a copy of the finding to the Division of Criminal Justice. 4. a. The applicant assures that if required to formulate an Equal Employment Opportunity Program (EEOP), in accordance with 28 CFR 42.301 et. seq., it will maintain a current one on file and agrees to submit a copy of the current EEOP which meets the applicable requirements to the Division of Criminal Justice. b. If the parent organization of the subgrantee receives subgrants of $500,000 or more in federal funds; an equal employment opportunity program for women and minorities is required to be approved by the U.S. Department of Justice through the Division of Criminal Justice prior to the start of the project. E. Victim Assistance Services 1. The applicant assures that victim assistance grant funds shall be used only to provide direct services to victims of crime. 2. The applicant assures that it will assist victims in seeking available crime victim compensation benefits. 3. The applicant assures that it will promote, within the community served, coordinated public and private efforts to aid crime victims. F. Procurement and Contracts 1. The applicant assures that open, competitive procurement procedures must be followed for all purchases under the grant, including especially the purchase of equipment and professional services. All contracts for professional services,of any amount, and equipment purchases over one thousand dollars must receive prior approval by the Division of Criminal Justice. 94vagna.a➢➢ 941052 Revised 3/94 VOCA ASSISTANCE APPLICATION Page 18 of 22 31. CERTIFIED ASSURANCES AND SPECIAL PROVISIONS (Cont.): 2. The applicant assures that no contract or agreement will be made for execution of project activities or provisions of services (other than purchase of supplies or standard commercial or maintenance services) which is not incorporated in the approved application or approved in advance by the Division of Criminal Justice. 3. The applicant assures that contractors/vendors who assist the subgrantee to develop specifications, requirements, statements of work and/or Request For Proposals for a proposed procurement shall be excluded from bidding or submitting a proposal to compete for the award of such procurement. 4. The applicant assures that the Division of Criminal Justice shall have an irrevocable nonexclusive, royalty-free license to any invention and to reproduce, publish and use any materials in whole or in part, and authorize others to do so, which are produced under this subgrant. G. Indemnification To the extent authorized by law, the subgrantee shall indemnify, save and bold harmless the State, its employees and agents, against any and all claims, damages, liability and court awards including costs, expenses, and attorney fees incurred as a result of any act or omission by the subgrantee, or its employees, agents, subcontractors, or assignees pursuant to the terms of this subgrant. H. Prohibited Acts 1. The signatories hereto aver that they are familiar with 18-8-301,et. seq.,(Bribery and Corrupt Influences)and 18-8-401, et. seq., (Abuse of Public Office), CRS, 1986 Replacement Vol., and that no violation of such provisions is present. 2. The signatories aver that to their knowledge, no state employee has personal or beneficial interest whatsoever in the service or property described in the application/proposal. I. Other Federal and State Requirements 1. The laws of the State of Colorado and rules and regulations issued pursuant thereto shall be applied in the interpretation, execution and enforcement of this subgrant. Any provision of this subgrant whether or not incorporated herein by reference which provides for arbitration by any extra judicial body or person or which is otherwise in conflict with said laws, rules and regulations shall be considered null and void. Nothing contained in any provision incorporated herein by reference which purports to negate this or any other special provision or condition in whole or in part shall be valid or enforceable or available in any action at law whether by way of complaint, defense or otherwise. Any provision rendered null and void by the operation of this provision will not invalidate the remainder of this subgrant to the extent that the subgrant is capable of execution. 2. Financial obligations of the State of Colorado payable after the current fiscal year are contingent upon funds for that purpose being appropriated, budgeted, and otherwise made available. 3. Any subgrant award is subject to and contingent upon the continuing availability of federal funds for the purposes hereof. 4. Either party may terminate the grant with thirty days written notice of intent to cancel or terminate. The grant may be terminated if the services are not satisfactorily performed by the subgrantee or if it is in the best interest of the state of Colorado to terminate the grant. If the grant is terminated by either the subgrantee or the state, the subgrantee shall be paid a prorated amount based on the number of days of project operation prior to termination. Any equipment purchased under this grant would revert, at the option of the Division of Criminal Justice, to the Division of Criminal Justice upon termination of the grant. • 5. The grant may be suspended or terminated at any time by the Division of Criminal Justice if the subgrantee fails to comply with the provisions of the Victims of Crime Act or any of the Certified Assurances and Special Provisions. 94vagrnt.app '. ) _ 941052 Revised 3/94 VOCA ASSISTANCE APPLICATIOI Page 19 of 22 31. CERTIFIED ASSURANCES AND SPECIAL PROVISIONS (Cont.): J. Certification Regarding Debarmenr, Suspension, Ineligibility and Voluntary Exclusion for Lower Tier Covered Transactions (Subgrantees receiving $25,000 or more) 1. The prospective subgrantee certifies, by submission of this proposal, that neither it nor its principals,subcontractors or suppliers are presently debarred, suspended, proposed for debarment, declared ineligible,or voluntarily excluded from participation in this transaction by any Federal department or agency. By signing and submitting this proposal, the prospective subgrantee is providing the certification set out below. a. The certification in this clause is a material representation of fact upon which reliance was placed when this transaction was entered into. If it is later determined that the prospective subgrantee knowingly rendered an erroneous certification,in addition to other remedies available to the Federal Govermneat,the department or agency with which this transaction originated may pursue available remedies, including suspension and/or debarment. b. The prospective subgrantee shall provide immediate written notice to the person to whom this proposal is submitted if at any time the prospective subgrantee learns that its certification was erroneous when submitted or has become erroneous by reason of changed circumstances. c. The terms "covered transaction," "debarred,' "suspended," "ineligible," 'lower tier covered transaction," "participant,""person,""primary covered transaction," "principal," "proposal,"and"voluntarily excluded,"as used in this clause, have the meanings set out in the Definitions and Coverage sections of rules implementing Executive Order 12549. d. The prospective subgrantee agrees by submitting this proposal that, should the proposed covered transaction be entered into, it shall not knowingly enter into any lower tier covered transaction with a person who is debarred, suspended, declared ineligible, or voluntarily excluded from participation in this covered transaction, unless authorized by the department or agency with which this transaction originated. e. The prospective subgrantee further agrees by submitting this proposal that it will include the clause titled 'Certification Regarding Debarment, Suspension, Ineligibility and Voluntary Exclusion—Lower Tier Covered Transactions,' without modification, in all lower tier covered transactions and in all solicitations for lower tier covered transactions(i.e., contracts for services). f. A participant in a covered transaction may rely upon a certification(OJP Form 4061/1)of a prospective participant in a lower tier covered transaction that it is not debarred, suspended, ineligible,or voluntarily excluded from the covered transaction, unless it knows that the certification is erroneous. A participant may decide the method and frequency by which it determines the eligibility of its principals. Each participant may check the Nonprocurement List. g. Nothing contained in the foregoing shall be construed to require establishment of a system of records in order to render in good faith the certification required by this clause. The knowledge and information of a participant is not required to exceed that which is normally possessed by a prudent person in the ordinary course of business dealings. b. Except for transactions authorized under paragraph d of these instructions, if a participant in a covered transaction knowingly enters into a lower tier covered transaction with a person who is suspended, debarred, ineligible,or voluntarily excluded from participation in this transaction, in addition to other remedies available to the Federal Government, the department or agency with which this transaction originated may pursue available remedies, including suspension and/or debarment. 2. Where the prospective subgrantee is unable to certify to any of the statements in this certification, the prospective subgrantee shall attach an explanation to this application. 94vagnu.app , Revised 3/94 941052 OCA ASSISTANCE APPLICATION Page 20 of 22 32. CERTIFICATION: (Original signatures required. Please sign in BLUE ink.) The APPLICANT, through the following signatories, understands and agrees that any grant received as a result of this project proposal shall be subject to and incorporate the statements made herein including the Certified Assurances and Special Provisions. "The signatories certify that we have read the instructions for this application and are fully cognizant of our duties and responsibilities for this project." Project Director • • Signature of Project Director Date Community Procrrams Nancy J. McMenamin Administrator Typed Name Title Address: P .O. Box 1167 Greeley, Colorado 80632 Telephone: (303) 356-4010 x 4735 Fax#: (303) 352-8023 Financ' I Officer G�/ /�� / �ur1�'d ' D/"(!" G� .f4 Signature of Financial Officer Date Donald Warden Financial Officer. Typed Name Title Weld County Address: 910 10th Street Greeley, Colorado 80631 Telephone: (303) 356-4--- Fax#: ( 303 "352-2023 Authorized Official AS/5bl/ Signature of Authorized Official il'f/et/A9? Date • W H Wphcter Chairman nf tha r2narrl nf_ Typed Name Weld County Title Weld County Commissioner: Address: 910 10th Street Greeley, Colorado 80631 Telephone: (303) 356-4000 94vagmi.app • Revised 3/94 941052 VOCA ASSISTANCE APPLICATIOI Page 21 of 22 33. Certification of Appropriation of Match: Date: 4/30/94 Division of Criminal Justice 700 Kipling St., Suite 1000 Denver, CO 80215 To Whom It May Concern: RE: Certification of Appropriation of Match Please be advised that Weld County has appropriated (Applicant Agency) / cash and/or in-kind funds in the amount of$ 0 /TIC/ �7�// C to match federal funds for the 19th Judicial District Attorney ' s Domestic Violence U and Special Populations Liaison Project proposed VOCA project. (Project Title) Execution of this document represents a certification that said funds have been earmarked within the appropriation of budget process, for use as matching funds for the 1994 VOCA Assistance application. Sincerely, Signature of Authoriied Official 01/70 Wei / W.H. Webster Typed Name Chairman of the Board of Weld County Commissioners Title Applications Due: 5:00 p.m., April 22, 1994 Send completed original application*, 2 full copies (total of 3), and 30 copies of the first 6 pages to: Carol C. Poole Division of Criminal Justice 700 Kipling St., Suite 1000 Denver, CO 80215 Phone: (303) 239-4446 * In accordance with the Colorado Revised Statutes 24-72-202.6, information supplied in this application is considered to be a public record. 94vagmtapp Revised 3/94 z 941052 VOCA ASSISTANCE APPLICATION Page 22 of 22 • APPENDIX 34. Attach the following items behind this page and label with the appropriate letter: a. Organizational Chart - Highlight any positions included in your VOCA budget personnel category. • b. Job Descriptions - Include for any paid or volunteer position included in your VOCA budget personnel category. c. J..ist of Agency's Board Members, if applicant is a non-profit rather than a government agency. d. Audit or Financial Review Report - Include a copy of your most recent report. Please note that as of October, 1993, all VOCA subgrantees must submit one such report every three years. Agencies receiving $25,000 or more in federal assistance in a year must meet guidelines of OMB Management Circulars A-I28 or A-133 annually. e. Three-year Plan - Include a copy of your most recent long-term plan for the programmatic development and financial support of your victim assistance program. f. Letters of Support or Copies of Interagency Agreements which show community support and cooperation are welcome. Copies are not sent to the Coordinating Committee members but are reviewed by staff and available for review by the Committee. g. Minutes of the Judicial District meeting of all 1994 VOCA applicants and local VALE Coordinator and description of the plan developed. (See Score Enhancer, page I-9.) 94vagmt.apr 941052 Revised 3/94 APPENDIX Organizational Chart A Job Descriptions B List of Agency Board Members (N/A) C Audit or Financial Review Report (N/A) D Three-year Plan E Letters of Support F Minutes of the Judicial District Meetings G 941052 APPENDIX A Z&OTt 6 L()-i-UT ::iA.[,►DJJd2 ------------- !- r1 1.i 7 7 •'. IA a U rii --- • - f a ln i i U C7 Om • ryy VVVL - J: 1' r !, , U1 t.3 f-1 (rJ r U �.\ p (.1 _ 0 t; . ._1_7 FS n 4: q FI: H a a. 0 / . - ,� --fl r11 - � Lj r 'l� A Fi j G�f U O Cl 0 t- C) (l __ ----- ---- NFi z -- �r ..- -- -- t ii \ p, 1 CD o , ,: pi _ f 1 ____ p _ [1 U O O O O ______ �a'fi: C u V q E.1 -EV- — il - oo �' o� o - 'a oa APPENDIX B JOB DESCRIPTION Position: Community Programs Victim Assistance Counselor II Department: Community Programs, District Attorney' s Office Immediate Supervisor: Community Programs Administrator. In case of the Community Programs Administrator's absence, the Assistant Community Programs Administrator is the Immediate Supervisor. General Supervisors : The District Attorney and Assistant District Attorney. Supervisory Functions : None. Job Qualifications : Must have a Bachelor of Arts or Bachelor of Science Degree; knowledge of the criminal justice system; be acquainted with the various types of community services available to victims of crime; speak and write in a professional manner; have and maintain a valid Colorado driver' s license; have some counseling background; work well with people in crisis; have some computer background; work well with. statistic gathering and reporting; some knowledge of grant management; knowledge of and experience with direct services relating to victims of crime. Date of Job Description: September 24 , 1993 Job Duties : 1 . Provide information to victims and witnesses concerning the status and progress of cases in which they have an interest . This includes calling off witnesses from various hearings or trials as needed. 2 . Offer information and education to crime victims and witnesses concerning the criminal justice system. 3 . Referral assistance and limited crisis response to crime victims and their families . Keep in mind that as employees of the District Attorney' s Office, rules of discovery apply to your conversations and communications with witnesses to crimes that the office prosecutes . Limit the amount of information you obtain from victims about the crimes themselves . Maximize referral of services to existing outside community programs and limit actual counseling. 4 . Obtain restitution information for the ATTORNEYS on specific cases . 5 . Assist eligible victims in applying for victim compensation. 1 911052 Community Programs Victim Assistance Counselor II September 24 , 1993 Page 2 6 . Speak to public and professional groups concerning the various services provided by the Community Programs Department of the District Attorney' s Office as coordinated by the Administrator of the Community Programs Department of the District Attorney' s Office. 7 . Complete reporting requirements for all grants supporting your position. 8 . Work with volunteers and interns as coordinated by the Assistant Community Programs Administrator. 9 . Assist the ATTORNEYS on matters relating to victim and witness assistance. 10 . Be familiar with and conform behavior to office policies and the contents of the "D.A. Handbook. " 11 . Other duties as required and coordinated by the Administrator of the Community Programs Department of the District Attorney' s Office. 12 . Provide back up reception duties as needed. 94105Z JOB DESCRIPTION INTERN / VOLUNTEER FOR VICTIM ASSISTANCE PRIMARY RESPONSIBILITIES: A. Assist with calling off witnesses for County Court and District Court cases . B. Assist, when requested, with determining restitution for County Court and District Court cases . C . Provide information to and assist victims in completing restitution forms . D. Provide information to and assist victims in the process of collecting restitution through the court system. E. Assist victims of sexual assault in completing Victim Compensation forms . F. Assist victims (on the phone) with questions regarding compensation and make necessary referrals . G. Assist victims and witnesses at hearings and jury trials . B. Other duties as requested. 941052 COURTROOM ASSISTANCE PROGRAM (CAP) JOB DESCRIPTION: To assist the Deputy District Attorney' s coordinate victims and witnesses who are to testify at hearings and trials . This includes calling witnesses , coordinating courtroom orientations and DA introductions/meetings, organizing the schedule of testifying witnesses, escorting witnesses and victims to and from the secure witnesses waiting area, educate the witnesses about basic courtroom procedure and terminology, remaining in the courtroom during the prosecution' s case presentation and assist the Deputy District Attorney' s during the hearing/trial as needed, and try to reduce the anxiety of witnesses by listening and through education. DUTIES AND RESPONSIBILITIES : -- Contact the Deputy District Attorney (DDA) assigned to a case coming up for trial one week before the scheduled trial . -- Prepare Victim/Witness Preparations and Verification forms for District Court trials and jury trials in Divisions A and C for County Court. -- Contact those who are to testify to remind them of their subpoena, the time they are to testify, and where to report . -- Conduct a brief courtroom orientation ( in person or by phone) with witnesses by educating them on courtroom procedure, terminology, process, etc. -- Relate information to witnesses from DDA where appropriate and needed. -- Notify witnesses of any changes in times they are scheduled to testify -- Escort witnesses to and from the courtroom, and coordinate their court appearance in conjunction with the DDA and Linda/Kristy -- Be available and in the courtroom during the DDA' s case presentation and assist/anticipate where you would be helpful -- Provide support and education (NOT advocacy) to the witnesses and victims and the victim assistance counselors 941052 JOB DESCRIPTION INTERN / VOLUNTEER FOR VICTIM COMPENSATION PRIMARY RESPONSIBILITIES : A. Assist Program Coordinator with the delivery of a variety of casework services to victims of crime, including the following : 1 . needs assessment 2 . crisis intervention 3 . advocacy 4 . education 5 . personal support 6 . information and referral 7 . Victim Compensation applications B. Assist with a variety of court duties including the following: 1 . check on status of cases 2 . escort victims and witnesses to court 3 . educate victims and witnesses about court proceedings 4 . help victims submit restitution and Victim Impact Statements C. Other duties as requested. 410 941052 MEMORANDUM TO: Weld County Board of Commissioners FROM: Nancy McMenaminrg DATE: 10/21/94 RE: 19th Judicial District Grant orney' s Victim Assistance Program 1994-95 Please find attached our VOCA Grant FY 1994-95 . I have indicated with a yellow tab where your signature is needed. Please sign both the blue and white copies and return to me. Thank you. 941052 �� ©o /I Hello