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Home My WebLink About931647.tiff WELD 911 EMERGENCY TELEPHONE SERVICE AUTHORITY BOARD P.O. Box 758 Greeley, Colorado 80632 Phone (303) 356-4000, Eat 4245 November 16, 1993 Division of Local Government 1313 Sherman Street Room 520 Denver, CO. 80203 Dear Sirs: Enclosed please find the following documents relating to the Weld County 911 Emergency Telephone Service Authority: Certification of 1994 budget copy 1994 Budget Message --Description of Service --Budgetary Accounting Basis --Lease-Purchase Agreements --Summary of Resources and Estimated Expenditures --Line Item Revenue, Operating Expenses and Capital Equipment Affidavit of Publication Resolution to Adopt 1994 Budget 1994 Resolution to Appropriate Sums of Money Because the authority is supported by a telephone surcharge, no property tax is levied or authorized. If you have questions please do not hesitate to contact me or Don Warden, Director of Finance and Administration, at 356-4000, extension 4218. Very truly yours, Kim Fliethman Secretary/Treasurer 911 Emergency Telephone Authority 931647 CERTIFICATION I hereby certify that the attached 1994 Final Budget is a true and accurate copy of the budget of the Weld County 911 Emergency Telephone Service Authority, adopted by the governing board on the 16th day of November, 1993. WELD COUNTY 911 EMERGENCY TELEPHONE SERVICE gi AUTHORRII��TTTYBOARD BY: � ,(:lZTi�L"— —. Kim Fliethman Secretary/Treasurer Subscribed and sworn to before me this 0Th day of /ZAV-«� % 1993. / J 29 Nota y ubl My WET( ssi:;ilG:pirsJa,aar 1D,1ZJO Weld 911 Emergency Telephone Service Authority Board r f' rr r i»f f: �:;' fray �,.;• r fry ffr git Final 1994 Budget WELD 911 EMERGENCY TELEPHONE SERVICE AUTHORITY BOARD P.O. Box 758 Greeley, Colorado 80632 Phone (303) 356-4000, Ext 4245 October 7, 1993 Weld 911 Emergency Telephone Service Authority Board 915 Tenth Street Greeley, CO 80631 Dear Board Members: The 1994 budget for the Weld 911 Emergency Telephone Service Authority Board totals $335,710. The budget includes revenue of $345,000 from the E911 surcharge, $6,000 from interest earnings, and an estimated $41,081 beginning fund balance accruing from previous years. The 1994 budgeted expenditures will support 911 operating costs of $173,460, $3,000 for the purchase and installation of additional 911 hardware from U.S. West, a $20,000 contingency, and $121,250 in depreciation expense for a total of $317,710. The 1994 expenditures are forecast to be $56,371 less than revenue from the E911 surcharge, interest earnings, and fund balance from previous years. The Board implemented a new policy in 1992 to restrict a portion of cash funds to accumulate an equipment replacement reserve to replace the $727,500 in equipment purchased by the Board to support 911 service. The Board intends to use a six year, straight-line method of projecting equipment life to recover approximately $121,250 each year from 1991. This method would result in a $485,000 equipment replacement reserve by the end of the 1994 budget year. The estimated ending fund balance for 1993 is $41,081. Anticipated 1994 ending fund balance is $56,371. An emergency reserve of $18,000, which exceeds the required 3% reserve under the TABOR Amendment, is included in the 1994 budget. Weld County Office of Emergency Management has requested state grant funding that has the potential of requiring matching funds related to E-911 service. The Authority Board is considering having a back-up emergency dispatch site available in 1994. Matching funds for establishing this site for E-911 service may be allocated by the Authority Board. No funds have been budget in this request. A request for funding by the Rocky Mountain Poison Control Center has been discussed by the board this past year. There may be some legislation directing counties to be responsible for full or partial funding in the future. Although no funds have been allocated in the proposed budget for 1994, consideration has been discussed. Sincerely, Kim Fliethman Secretary/Treasurer Budget Message Service: Prior to 1990, many jurisdictions in Weld County had limited 911 service. Some jurisdictions had no method to report emergencies using the telephone system. To serve the public welfare and the best interests of all citizens in Weld County, 48 government entities within Weld County agreed to form the Weld County 911 Emergency Telephone Service Authority to implement enhanced 911 emergency telephone capability for every telephone in Weld County. E-911 is a telephone system utilizing the single three-digit number 911 for reporting police, fire, medical, or other emergency situations. A call on the E-911 system automatically displays the location of the caller's telephone number, address for the telephone, and other supplemental information of the calling party's location at a Public Safety Answering Point (PSAP) . There are PSAP's in Fort Lupton, Weld County Department of Communications, and the City of Greeley. The appropriate response personnel and jurisdiction are notified of the emergency from the PSAP. The Weld County 911 Emergency Telephone Service Authority is a separate legal entity responsible to administer the E-911 emergency telephone service program for all of Weld County except the Town of Erie. The Authority Board is authorized to collect an emergency telephone charge not to exceed seventy cents per month. The Authority Board must determine the surcharge rate each year no later than September 1 and fix the new rate to take effect commencing with the first billing period of each telephone customer on or following the next January 1. Funds collected from the surcharge must be spent solely to pay for the equipment costs, for the installation costs, and for the monthly reoccurring charges, and, if moneys are available after such charges are fully paid, such funds may be expended for emergency medical services provided by telephone. Any funds collected and unexpended at the end of the budget year are carried over to the next succeeding year to be used in supplying E-911 emergency telephone service. The Authority Board may do any act as may be necessary to continue operation of the 911 emergency telephone service including, but not limited to, the ability to negotiate with equipment vendors and service suppliers to obtain the benefit of technological developments. These benefits must improve or enhance the quality and efficiency of 911 emergency telephone service to the users. The primary funding resource for E-911 service is the surcharge established in 1988 at fifty cents per month per telephone service. The surcharge has since remained unchanged. The revenue from the fifty cent surcharge and surplus revenues carried forward from previous years will produce sufficient revenues in 1994 to fund expenditures authorized by the intergovernmental agreement and current legislation. Budgetary Accounting Basis: The Basis of Accounting refers to when revenue and expenditures or expenses are recognized in the accounts and reported in financial statements. The Basis for Accounting relates to the timing of the measurements made regardless of the measurement focus applied. Revenue and expenditures or expenses are accounted for using a modified accrual method. This method recognizes revenue in the year in which it becomes both measurable and available as net current assets or, when revenue is of a material amount, planned for but not yet received. Revenue in the modified accrual method primarily consists of surcharges collected even though the surcharge may not have yet been remitted by telephone companies in the service area. Unbilled charges for services are recorded in the appropriate fund at year end. Expenditures are generally recorded when the related fund liability is incurred. The Board adopted a policy in the September 15, 1992 meeting to fund an equipment reserve by depreciating E-911 equipment effective January 1, 1993. $727,500 in equipment will be depreciated using a straight-line method and a six year life. This depreciation method results in an annualized expense of $121,250. Lease-Purchase Agreements: The following supplemental data regarding lease purchase agreements involving real property pursuant to Section 29-1-104(2) (d) , CRS, 1973 as amended: $ 0 A. The total amount to be expended during the ensuring fiscal year for payment of obligations under all lease- purchase agreements involving real property. $ 0 B. The total maximum payment liability of the local government under all lease-purchase agreements involving real property over the entire terms of such agreements, including all optional renewal terms. $ 0 C. The total amount to be expended during the ensuing fiscal year for payment obligations under all lease-purchase agreements other than those involving real property. $ 0 D. The total maximum payment liability of the local government under all lease-purchase agreements other than those involving real property over the entire term of such agreements, including all optional renewal terms. Weld County E-911 Emergency Telephone Authority for the period January 1, 1994 to December 31, 1994 Estimated Proposed Final Resources 1993 1994 1994 Beginning Fund Balance $315,981 $ 41,081 $ 41,081 Estimated Revenue Surcharge 330,000 345,000 345,000 Interest 5,250 6,000 6,000 Total Resources $651,231 $392,081 $392,081 Estimated Expenditures Operations Telephone Charges $146,300 $146,260 $146,260 Maintenance 26,000 27,200 27,200 Building and Grounds 100 -0- -0- Equipment Telephone Equipment 74,000 3,000 3,000 Installation -0- -0- -0- Depreciation 363,750 121,250 121,250 Contingency -0- 20,000 20,000 Emergency Reserve -0- 18,000 18,000 Total Expenditures $610,150 $335,710 $335,710 ENDING FUND BALANCE $ 41,081 $ 56,371 $ 56,371 * Actual fund balance reported as of January 1, 1993. All other fund balances are estimated assuming routine business operations. Weld 911 Emergency Telephone Authority 1994 1992 1993 1994 1994 85-0001 Revenues Actual Estimate Proposed Final 3440 Telephone Surcharge $330,834 $330,000 $345,000 $345,000 3610 Earnings on Deposit 7,566 5,250 6,000 6,000 Total Revenue $338,400 $335,250 $351,000 $351,000 p Weld 911 Emergency Telephone Authority 1994 1992 1993 1994 1994 85-2155 Emerg Tel Operations Actual Estimate Proposed Final 6345 Telephone Charges $104,848 $146,300 $146,260 $146,260 6363 Repair & Maintenance 24,120 26,000 27,200 27,200 6366 Buildings & Grounds 90 90 100 100 Total Expenditures $129,057 $172,390 $173,560 $173,560 Weld 911 Emergency Telephone Authority 1994 1992 1993 1994 1994 85-1945 Equipment Actual Estimate Proposed Final 6540 Depreciation $ 0 $363,750 $121,250 $121,250 6940 Equipment 36,361 74,000 3,000 3,000 6940 CONT Contingency 0 0 20,000 20,000 Total Expenditures $ 36,361 $437,750 $144,250 $144,250 RESOLUTION TO APPROPRIATE SUMS OF MONEY A RESOLUTION APPROPRIATING SUMS OF MONEY TO THE EMERGENCY TELEPHONE AUTHORITY FUND, IN THE AMOUNT AND FOR THE PURPOSE AS SET FORTH BELOW, FOR THE WELD 911 EMERGENCY TELEPHONE SERVICE AUTHORITY, FOR THE 1994 BUDGET YEAR. WHEREAS, the Authority Board, on November 16, 1993, has adopted the annual budget in accordance with the Local Government Budget Law, and WHEREAS, the Authority Board has made provision therein for revenues in an amount equal to or greater than the total proposed expenditures as set forth in said budget, and WHEREAS, it is not only required by law, but also necessary to appropriate the revenues provided in the budget to and for the purposes described below, so as not to impair the operations of the Authority. NOW, THEREFORE, BE IT RESOLVED BY THE AUTHORITY BOARD OF THE WELD 911 EMERGENCY TELEPHONE SERVICE AUTHORITY: That the following sums are hereby appropriated from the revenue of the Emergency Telephone Authority Fund for the following purposes: Emergency Telephone Authority Fund Current Operating Expenses $173,460 Capital Outlay 3,000 Depreciation 121,250 Contingency 20,000 Emergency Reserve 18,000 Debt Service -0- TOTAL FUND $335,710 ADOPTED this 16th day of November, A.D. , 1 7.21 ATTEST: g��G�GG.�z�� SECRETARY/TREASURER CHAIRM AUTHORITY BOARD AUTH Y BOARD RESOLUTION TO ADOPT MONEY A RESOLUTION SUMMARIZING EXPENDITURES AND REVENUES FOR THE EMERGENCY TELEPHONE AUTHORITY FUND AND ADOPTING A BUDGET FOR THE WELD 911 EMERGENCY TELEPHONE SERVICE AUTHORITY, FOR THE CALENDAR YEAR BEGINNING ON THE FIRST DAY OF JANUARY, 1994, AND ENDING ON THE LAST DAY OF DECEMBER, 1994. WHEREAS, the Authority Board, of the Weld Emergency Telephone Authority has appointed Kim Fliethman, Secretary/Treasurer, to prepare and submit a proposed budget to said governing body at the proper time, and WHEREAS, Kim Fliethman, Secretary/Treasurer, has submitted a proposed budget to this governing body for its consideration, and WHEREAS, upon due and proper notice, published or posted in accordance with the law, said proposed budget was open for inspection by the public at a designated place, a public hearing was held on November 16, 1993, and interested taxpayers were given the opportunity to file or register any objections to said proposed budget. NOW, THEREFORE, BE IT RESOLVED BY THE AUTHORITY BOARD OF THE WELD 911 EMERGENCY TELEPHONE SERVICE AUTHORITY: Section 1. That estimated expenditures for the fund are as follows: Emergency Telephone Authority Fund $335,710 Section 2. That estimated revenues for the fund are as follows: From unappropriated surplus $ dy1,081 From sources other than general property tax 351,000 From general property tax levy -0- TOTAL REVENUES $.392,08). Section 3. That the budget, as submitted, amended, and summarized above by fund, hereby is approved and adopted as the budget of the Weld 911 Emergency Telephone Service Authority for the year stated above. Section 4. That the budget hereby approved and adopted shall be signed by the Chairman of the Authority Board and made a part of the public records of the Authority. ADOPTED this 16th day of Novembe A.D. , 9 I , , �� ATTEST: //� ,g4...4(41/ SECRETARY/TREASURER CHAIR➢IAK AUTHORITY BOARD AUTHWITY BOARD Affidavit of Publication STATE OF COLORADO ss. County of Weld, Janie L. Cupp of said County of Weld, being duly sworn, say that I am an advertising Berk of THE GREELEY DAILY TRIBUNE, and THE GREELEY REPUBLICAN that the same is a daily newspaper of general circulation and printed and published in the City of Greeley, in said county and state; that the notice or advertisement, of which the annexed is a true copy, has NOTICE a - nwbm9 been published in said daily newspaper for consecutive red totMwd a bdyBend Ty the may, 1ba Mopaaa,a�baydget hes been Ned (days) (44*X1%); that the notice was published in the In the WaldCourt.° °"t YrOaatow916aaw.N�WdhraW regular and entire issue of every number of said Publb Inprolbn. ro le be Lutltln „oorm.,t„mod Sew tob.t nxo,w.iacaunN«nwrflil newspaper theperiod and time of publication of co 9191 Gravy,Colorado.on Novembe t9,1993,nduring 12:00 wan.try'9e.n. dad Maioa'anwd°C°r.avnl Enwu.nw said notice, and in the newspaper ro er and not in a Telephone kdioi Authority may Inspect gParo9aaadpdpd and IN arrayproper IS any drladansthwab at ey time prier to the^"d adoption of supplement thereof; that the first publication of said sit WELD COUNTY 911 EMERGENCY TELEPHONESERVICE AUTHORITY notice was contained in the issue of said newspaper WELD bearing date rh+ Fifteenth day of October _ A.D. 19 93. and the last publication thereof; in the issue of said newspaper bearing date the Fifteenth day of - October A.D. 19 93 that said The Greeley Daily Tribune and The Greeley Republican, has been published continuously and uninterruptedly during the period of at least six months next prior to the first issue thereof contained said notice or advertisement above referred to; that said newspaper has been admitted to the United States mails as second-class matter under the provisions of the Act of March 3, 1879, or any amendments thereof; and that said newspaper is a daily newspaper duly qualified for publishing legal notices and advertisements within the meaning of the laws of the State of Colorado. October 15, 1993 Total Charge: $13.30 y� Advertising Clerk Subscribed and sworn to before me this 15th day of — October A.D. 19 93 My corn -sion expires 7-28-96 - Notary Public v Hello