HomeMy WebLinkAbout921202.tiff RESOLUTION
RE: APPROVE CHILD SUPPORT ENFORCEMENT AGREEMENT BETWEEN WELD COUNTY DEPARTMENT
OF SOCIAL SERVICES AND WELD COUNTY ATTORNEY
WHEREAS, the Board of County Commissioners of Weld County, Colorado,
pursuant to Colorado statute and the Weld County Home Rule Charter, is vested
with the authority of administering the affairs of Weld County, Colorado, and
WHEREAS, the Board has been presented with a Child Support Enforcement
Agreement between the Weld County Department of Social Services and the Weld
County Attorney, commencing January 1, 1993, and ending December 31, 1993, with
the further terms and conditions being as stated in said agreement, and
WHEREAS, after review, the Board deems it advisable to approve said
agreement, a copy of which is attached hereto and incorporated herein by
reference.
NOW, THEREFORE, BE IT RESOLVED by the Board of County Commissioners of Weld
County, Colorado, ex-officio Board of Social Services, that the Child Support
Enforcement Agreement between the Weld County Department of Social Services and
the Weld County Attorney be, and hereby is, approved.
The above and foregoing Resolution was, on motion duly made and seconded,
adopted by the following vote on the 21st day of December, A.D. , 1992.
/`f ) ti BOARD OF COUNTY COMMISSIONERS
ATTEST: s.9 G , •_` WELD COU TY, COLORADO
Weld County Clerk to the Board
rgSe� Ken edy, hairman —�
BY: V
Deputy to the Board Constance L. Harbert, P o-Tem
APPROVED AS T FORM: 7 ti
C. W. Kirb.
�G. 2
County Attorney Gor . a y
i
W. H. We ster
921202
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WELD County Contract Number
Department of Social Services (State Use Only)
CHILD SUPPORT ENFORCEMENT AGREEMENT FOR SERVICES
Pt) Cooperative Reimbursement Agreement (FORM CSE-1)
( ) Purchase of Legal Services Agreement. (FORM CSE-2)
( ) Purchase of Services Agreement. (FORM CSE•3)
( ) Renewal of Agreement (FORM CSE-5)
a Was this Agreement competitively procured?
( ) Yes Date Proaued
) No (Attach Waiver of Competitive Procurement for IV-D Agreements form (CSE-41))
This agreement is executed as of / I by and between
THCNLAS O. DAVID (hereinafter "Contractor') and the
WELD County Department of Social Services
(hereinafter"Department");
This Agreement shall be In effect from 01 / 01 / 93 through 12 / 31 / 93 and
shall not exceed twelve(12) months.
The Department,under Part D of Title IV of the Social Security Act,45 CFR 92, 232,301 through 307,and 26.13.101, et. seq.,
C.R.S.,has been delegated responsibility for the development and implementation of a program to secure support and establish
paternity for any person(s)eligible for IV-D services within the meaning of Federal regulations,and
The Department desires to enter into an agreement with the Contractor to: 1) assist the Department in providing the services
necessary to establish paternity,establish support obligations,and secure support for any person(s)eligible for IV-D services with
the meaning of Federal regulations,and 2)assist in other child support enforcement matters of common concern to the Department
and the Contractor,and the Contractor desires to enter into such an agreement with the Department;
The Department and the Contractor therefore agree as follows:
1. Scone of Services
Services shall be provided by the Contractor to any person(s) eligible for IV-0 services in compliance with Exhibit I
'Scope of Services',a copy of which is attached and incorporated by reference.
CSE-1,CSE-Z CSE-3 CSE-5 REwsm 10,91)
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CSE-AGREEMENT FOR SERVICES PAGE 2
2. Personnel
The Contractor shall identify in Exhibit II'Computation of Personnel Costs for Services'all personnel by title who provide
services pursuant to this Agreement. A copy of Exhibit II is attached and incorporated by reference.
The addition or deletion of personnel listed in Exhibit II of this Agreement must be accomplished by a memorandum with
an updated Exhibit II submitted by the Contractor,within ten(10)days of any changes of positions, to the Department
and subject to approval of the Executive Director,Colorado Department of Social Services,or designee. The new Exhibit
II must comply with the requirements of this paragraph two(2).
3. Payment
a. Payment shall be made on the basis of Exhibit III, 'Agreement Budget', a copy of which is attached and
incorporated by reference.
The Agreement Budget shall establish the maximum reimbursement which will be paid from combined county,
and Federal funds during the duration of this agreement
• b. The Contractor shall submit an itemized monthly billing to the Department for all casts incurred pursuant to
Exhibit I of this Agreement in accordance with the rules and regulations of the Colorado Department of Social
Services. Billings shaft be submitted on Form 5310.211,Statement of Monthly Amounts Due for Child Support
Enforcement and Paternity Determination. The Contractor shall submit all itemized monthly billings and Form
5310.211 to the Department no later than the fifteenth(15)day of the month following the month the cost was
incurred. Billings,including the Form 5310.211,must be signed by the Contractor.
Failure to submit monthly billings and Form 5310.211 in accordance with the terms of.this agreement shall
result in the Contractor's forfeiture of all rights to be reimbursed for such expenses.
c. Payments to the Contractor shall be made monthly by the Department upon receipt of such itemized billings
as follows:
1) Personal Services • Actual costs (wages or salaries and employee benefits) determined by
multiplying the number of hours worked by the Attorney and his/her employees to provide services
under this Agreement by their actual hourly rates including employee benefits. For staff providing
full-time services under the Agreement current job descriptions of their responsibilities shall
substantiate billings. For staff providing part-time services under the Agreement, time sheets
documenting all time used working on IV-I cases shall substantiate billings.
2) Operating Expenses • (applicable to Cooperative Reimbursement Agreements only) Operating
expenses include supplies, materials, equipment, printing, reproduction, rent, normal telephone
charges,utilities,repairs and maintenance. Charges for operating expenses shall be substantiated
by an allocation method distributing costs equitably to all units of the District, County or City
Attorneys office.
3) Non-legal Services • Costs are determined by multiplying the rate shown in Exhibit II by the
estimated number of hours or estimated number of services to be provided. Costs are substantiated
by pertinent records of services completed.
4) Travel - Reimbursement for the Contractor and staff time spent in traveling shall be negotiated
between the Contractor and the Department. Costs shall be substantiated by records(such as bills,
tickets,etc.)indicating the dates, purposes,destinations,and costs of such travel.
5) Training - Reimbursement for Contractor and staff for cost of and time spent in training shall be
negotiated between the Contractor and the Department Costs shall be substantiated by records
indicating the dates,training subjects,and costs of such training. In the event such training is made
mandatory by the Department such charges shall be reimbursed.
6) Specific actual expenses -Other costs related to providing services under the Agreement may
include long distance telephone calls,blood tests,polygraph tests,expert witness fees,transcripts,
and services purchased from subcontractors. Costs shall be substantiated by records indicating the
reasons and the dates of the charges.
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CSE-AGREEMENT FOR SERVICES PAGE 3
d. Reimbursement of costs incurred pursuant to this Agreement is expressly contingent upon the availability of
federal kinds to the Colorado Department of Social Services and the Department.
e. The Department shall not be billed for, and reimbursement shall not be made for, time involved in activities
outside of those defined in Exhibit I.
4. Termination for Convenience or for Cause
This Agreement may be terminated with or without cause by either party upon written notice of at least thirty(30)days
citing reason(s) for termination. Upon such termination, the Contractor shall furnish to the Department, as property of
the Department,all property,records and pertinent information which the Department provided under this agreement
Upon receipt of said items, the Department shall pay the Contractor for actual costs incurred through the date this
Agreement is terminated in accordance with section 3 'Payment'of this Agreement
5. Amendment
This Agreement may be amended by mutual consent provided that the amendment is written on Form CSE-4,properly
executed and made a part of this Agreement. All amendments are expressly made subject to the approval of the
Executive Director,Colorado Department of Social Services,or designee;however,the State of Colorado,the Colorado
Department of Social Services and the Executive Director, or designee,are not party to this Agreement.
6. Reports. Records. and Retention Periods
The Contractor shall maintain such records as are deemed necessary pursuant to the Colorado Department of Social
Services'rules to assure a proper accounting for all costs and funds collected. These records shall be made available
for audit purpose to the U.S. Department of Health and Human Services, the State Department, or the County
Department,and shall be retained for six(6)years after the expiration of this agreement unless permission to destroy •
them is granted by the Colorado Department of Social Services. The Contractor shall submit financial,program progress
and other reports as requested by the Department or the Colorado Department of Social Services.
7. Eauioment Purchased with Federal. State and County Money
Title to all equipment acquired by the Contractor under this agreement at a cost of$500 or more for which the Contractor
is reimbursed by the Department shall vest in the Department Upon termination of this agreement,the Department may
require the Contractor to deliver to the Department any such equipment acquired for the performance of this agreement.
8. Confidentiality
Information provided by the Department for purposes of this Agreement shall be used only for the purpose intended and
in accordance with federal and state laws and regulations.
9. Political Activities
None of the funds, materials, property, personnel or services contributed by the United States, the State of Colorado,
the Colorado Department of Social Services or the Department under this agreement shall be used for any partisan
political activity,or to further the election or defeat of any candidate for public office in a manner which would constitute
a violation of five(5) U.S.C.Sections 1501 et.seq.
10. Safeguarding Information
The Contractor shall provide for the security of information collected pursuant to this Agreement and as provided in the
rules and regulations of the Colorado Department of Social Services.
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CSE•AGREEMENT FOR SERVICES PAGE 4
11. Compliance with Applicable laws
The Contractor shall at all times during the execution of this Agreement strictly adhere to all applicable federal and state
laws and implementing regulations as they currently exist and may hereafter be amended. This includes protection of
the confidentiality of all recipient/applicant records, papers, documents, tapes and any other materials that have been
or may hereafter be established which relate to this agreement The Contractor acknowledges that the laws include Title
IV(Title 45 Code of Federal Regulations),and Title VII of the Civil Rights Act of 1964,Section 504 of the Rehabilitation
Act of 1973,the Age Discrimination Act of 1975, tie Age Discrimination in Employment Act of 1967,the Equal Pay Act
of 1963 and the Education Amendments of 1972,and all regulations applicable to these laws prohibiting discrimination
because of race,color,national origin,handicap,age, sex and religion.
12. Studies and Investigations
All official reports of cases,recoveries,investigations,studies,etc.,made as a result of this agreement shall acknowledge
the support provided by the Department of Health and Human Services and the Colorado Department of Social Services.
13. Subcontracts
No subcontract shall be made by the Contractor with any other party for furnishing any services contracted for without
the prior written consent and approval of the Department. For services provided under any subcontract,the Contractor
shall be responsible for contract performance and compliance with the terms and conditions of this agreement The
Contractor shall select subcontractors on a competitive basis to the maximum practical extent consistent with tie
objectives and requirements of this agreement
•
14. Performance Standards
The Department and Contractor shall define standards of performance that will allow for an accurate evaluation of the
services being provided by the Contractor. The standards shall be clear and definite and be both qualitative and
quantitative in content The standards shall provide a reliable realistic means for establishing satisfactory levels of
performance and for recognizing performance which is above the expected level for rewardfincentive purposes or for
initiating corrective action if performance has fallen below the standard. Performance Standards shall be provided
pursuant to Exhibit IV Performance Standards'. A copy of which is attached and incorporated by reference.
15. Responsibility for Conduct of Individuals
The Contractor is solely responsible for the conduct of individuals employed by and under the direct supervision or control
of the Contractor, as identified in Exhibit II, 'Computation of Personnel Costs for Services'. Governmental functions
provided in support of the child support enforcement program by individuals other than those identified in Exhibit II are
not the responsibility of the Contractor except for acceptance or rejection of the work product of such individuals.
16. Special Attorney(Does not apply to Purchase of Services Agreement)
The Contractor or the Department may determine that the Contractor has a conflict of interest which will prevent the
Contractor from fulfilling or completing all the terms of this agreement Upon such a determination,the Department is
authorized to hire a'special'attorney to fulfill and complete such duties. The special attorney shall be given and act
under the same powers as the Contractor hired under this agreement The special attorney shall receive payment for
services from the Contractor under the terms of this agreement with the requirement that the Department reimburse the
Contractor for the expense.
17. Attorney Appearance(Does not apply to Purchase of Services Agreement)
To the extent reasonable and practicable, and consistent with applicable state regulations, the Contractor agrees to
appear in proceedings before the courts of his county on behalf of other County Departments when authorized by the
Department
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CSE-AGREEMENT FOR SERVIL , PAGES
The Department and Contractor have therefore caused this Agreement to be executed by their residecdve officers duly authorized
to do so.
This Agreement is expressly made subject to the approval of the Executive Director, Colorado Deparu ent of Social Services,or
hismer designee:however,tie State of Colorado,the Colorado Department of Social Services, the Executive Director,or hismer
designee, are not parties to this agreement
`Co ry DhU inqt1t r tioe /y
Gonna= uate erne r,worry a=or ate
Commissioners •
Type Name,Address,and Phone Number.
(of Contractor) •
F �
THOMAS 0. DAVID memcer, Ledunry team ar ate
915 TENTH STREET Commissioners '
GREELEY, CO 80631
303-35.6-4000
MemEer,Do ry
-�c� r Data Commissioners •
Meier: scare o Date
Commissioners '
APPROVED: STATE OF COLORADO
Roy Romer,Governor ra, qa
Una or ate
Commissioners'
Executve Director(or Designee) Date
Colorado Department of Social Services
' It the Board of County Commissioners resolves to empower the Chairperson of the Board of County
Commissions to enter into and this Agreement for the County Commissioners then a ccpy of tie Board's
resolution to do so must be attached.
• 92120?
CSE•AGREEMENT FOR ScAVICES PAGE 6
EXHIBIT I
SCOPE OF SERVICES
Services which may be included in all Cooperative and Purchase of Legal Services Agreements(Does not apply for Purchase of
Services agreements):
A. ( X j PARENTAGE DETERMINATION -activities related to determining the parentage of dependent children.
B. ( X} ESTABLISHMENT OF THE LEGAL OBLIGATION TO SUPPORT- activities related to determining an absent
parent's legal obligation, both financially and medically, to support his or her dependent children; including
paternity determination when necessary and modification of court orders when appropriate.
( x} ESTABLISHMENT OF THE AMOUNT OF SUPPORT - activities related to determining an absent parent's
support obligation,including methods and terms of payment
D. ( x) UNREIMBURSED PUBLIC ASSISTANCE-activities related to establishing and collecting unreimbursed public
assistance owed to the State of Colorado.
E. ( X) URESA(Colorado Initialing)-activities related to the initiation of child support enforcement reciprocal support
actions. If a private attorney provides these services, the county must submit,with the Agreement,proof of
deputization of the private attorney by the District Attorney.
F. ( X} URESA(Colorado Responding) •activities related to the processing of child support enforcement reciprocal
support actions initiated by other jurisdictions. If a private attorney provides these services, the county must
submit proof,with the Agreement,of deputization of the private attorney by the District Attorney.
' G. ( X) ENFORCEMENT•activities to enforce the collection of support including,but not limited to, obtaining wage
assignments,obtaining judgments,executing post-judgment remedies(such as continuing wage garnishments,
and property liens).
H. ( ) REPORTING •activities related to providing statistical fiscal, and other records necessary for reporting and
accountability as required by the State Department and U.S. Department of Health and Human Services.
{ ) INTAKE-activities associated with initial child support case opening and information collection.
J. ( ) LOCATE-activities associated with locating an absent parent and locating the assets of an absent parent
K. ( A FINANCIAL ASSESSMENT-activities related to determining an absent parent's ability to provide support.
L { } COLLECTION -activities related to monitoring support payments.
M. { X} INVESTIGATION - activities related to investigation necessary to accomplish child support enforcement
functions.
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CSE - AGREEMENT FOR SERVICES PAGE 7
EXHIBIT II
COMPUTATION OF PERSONNEL COSTS FOR SERVICES
A. Supervisor
List the official title of the person who will set personnel policies, appoint new employees and will otherwise
exercise supervisory authority for services to be provided under this agreement. Also include his/her actual
hourly rate including employee benefits, estimated number of his/her hours to be charged under this agreement, and
estimated expenses.
Actual Hourly Estimated Estimated
Title Rate Hours Expenses
County Attorney $58.67 6 $ 352.02
B. Personnel
List the official title of all personnel who will be providing services under this agreement. Also list his/her
actual hourly rate including employee benefits, estimated number of his/her hours to be charged under this
agreement, and estimated expenses.
Actual Hourly Estimated Estimated
Title Rate Hours Expenses
Assistant County $50.45 2134 $ 107,660.30
Attorney
Assistant County $58.67 18 $ 1,056.06
Attorney
Secretary $20.54 2 $ 41.08
C. For non-legal services indicate below the method of determining the expense for services provided.
Expenses may be an hourly rate or a specified dollar amount for each service provided. Expenses are determined
by multiplying the rate developed by the estimated number of hours or estimated number of services to be provided.
D. Total Personnel or Services Expenses $ 109,109.46
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CSE - AGREEMENT FOR SERVICES PAGE 8
EXHIBIT III
AGREEMENT BUDGET
FOR THE PERIOD JANUARY 1, 1993 THROUGH DECEMBER 31, 1993
1. Personnel or Services Expenses, including employee benefits.
$ 109,109.46
$ 250.00
2. Travel Expenses
$ 300.00
3. Training Expenses
$ 0.00
4. Operating Expenses
5. Specific Actual Expenses:
a. Automated Data Processing $ 0.00
b. Office Space $ 0.00
c. Capital Outlay $ 0.00
d. Blood Tests $ 0.00
e. Other (specify) $ 340.54
long distance phone calls
Total Specific Actual Expenses:
$ 340.54
6 . TOTAL EXPENSES $ 110,000.00 *
* Because the Department is subject to budget and operational revisions or
changes incurred by Amendment 1, the Taxpay+er's Bill of Rights, this Agreement
will be reviewed and may be modified by April 1, 1993. This contract is capped
at $110,000.00. The Department will not be responsible for payment of services
that exceed $110, 000.00.
92120z
CSE - AGREEMENT FOR SERVICES PAGE 9
EXHIBIT IV
PERFORMANCE STANDARDS
List standards of performance that will allow for an accurate evaluation of the services being provided by the
Contractor:
1) Because the Department is subject to budget and operational revisions or
changes incurred by Amendment 1, the Taxpayer's Bill of Rights, this Agreement
will be reviewed and may be modified by April 1, 1993. This contract is capped
at $110, 000.00. The Department will not be responsible for payment of services
that exceed $110,000.00.
2) The Contractor will maintain a log of cases worked and time sheets for
auditing and billing purposes. Itemized monthly billings and Form 5310.211 shall
be submitted to the Department no later than the fifteenth (15) day of the month
following the month the cost was incurred.
3) The Contractor agrees to initiate the following special provisions:
- Advise the Court of issues that may impact them.
- Provide dated documentation in the case file of all activity occurring
during the time the case is referred to the attorney.
- Advise the IV-D Administrator of changes, legal issues and problems as
they occur.
4) The Contractor will meet on a monthly basis with the Child Support
Supervisor and Administrator to discuss mutual issues regarding changes in
procedures, changes in documents, problem cases and other pertinent information
exchange.
5) The Contractor will submit draft proposed Orders for preparation by the
clerical staff within 15 days of hearings. The Department will prepare said
proposed Orders within 3 working days and return to Contractor for any
corrections. Final copies will be completed within 30 days of hearing date.
6) The Contractor will attend the following meetings: IV-D attorney's
meetings, Colorado Family Support Council Child Support Conference and
appropriate legal training.
7) This contract is subject to renegotiation April 1, 1993.
9212,x'2
re
DEPARTMENT OF SOCIAL SERVICES
P.O. BOX
GREELEY,COLORADO 80632 Administration and Public Assistance(303)352-1551
Child Support(303)352-6933
C Protective and Youth Services(303)352-1923
OFood Stamps(303)356-3850
FAX(303)353-5215
COLORADO
TO: George Kennedy, Chairman
Weld County Board of Commissioners ��"p�`q�`'��
FROM: Judy A. Griego, Director, Services,/ervices,
SUBJECT: Child Support Enforcement Agreement for S i
s
DATE: December 15, 1992
Enclosed for Board approval is a cooperative reimbursement agreement between
the Weld County Attorney's Office and the Weld County Department of Social
Services.
1. The term of the agreement is 1/1/93 through 12/31/93.
2. The maximum reimbursement expenses are $110,000.00
3. The Weld County Attorney's Office will provide legal support on behalf
of the Department of Social Services on child support issues.
If you have any questions, please telephone me at extension 6200.
JAG:jac
Enclosure
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