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Home My WebLink About941176.tiff RESOLUTION RE: APPROVE HUMAN SERVICES COMMITTEE BYLAWS WHEREAS, the Board of County Commissioners of Weld County, Colorado, pursuant to Colorado statute and the Weld County Home Rule Charter, is vested with the authority of administering the affairs of Weld County, Colorado, and WHEREAS, the Board has been presented with bylaws recommended for adoption by the Weld County Human Services Committee, as stated in said bylaws, and WHEREAS, after review, the Board deems it advisable to approve said bylaws, a copy of which is attached hereto and incorporated herein by reference. NOW, THEREFORE, BE IT RESOLVED by the Board of County Commissioners of Weld County, Colorado, that the attached bylaws for the Weld County Human Services Committee be, and hereby are, approved. The above and foregoing Resolution was, on motion duly made and seconded, adopted by the following vote on the 28th day of November , A.D., 1994. A n dui BOARD OF COUNTY COMMISSIONERS ATTESTI {' q// WELD COUNTY, COLORADO / / Weld County Clerk to the Board �r K!! / C C/ W. H. Webster, Ch 'rm 7/1 BY: • Deputy Clerk o he Board — Dale K. Hall, Pro- em APPRQV-E9 AS TO FOR EXCUSED DATE OF SIGNING (AYE) 4:n91-Attorney // �_ ' George E. Baxter i , - L� EXCUSED DATE OF SIGNING (AYE) I C , Lance L. Harbert 2 /Barbara J. Kirkmeyer l �/ 941176 rn6nt et : //5; .L3c«; ( 4 BYLAWS HUMAN SERVICES COMMITTEE ARTICLE I Name The name of this committee shall be the Weld County Human Services Committee (Administering Board) . ARTICLE II Purpose The purpose of the Weld County Human Services Committee (hereinafter referred to as HSC) shall be to serve as the principle administering board of the Weld County Division of Human Services (hereinafter referred to as HSD) , and the program elements therein, under the authority and control of the Weld County Commissioners (hereinafter referred to as Governing Board) . The HSC shall serve as the Community Action Administering Board as required by the Community Services Block Grant. ARTICLE III Functions A. The HSC shall perform the following functions: 1. Help formulate, review, oversee, and comment upon the: a. establishment of programs, b. extent and quality of the participation of the poor in the programs by the Community Action Agency (CAA) , c. rules and procedures for the HSC, d. submission of the annual work program of the agency (including budget) , and e. any major program changes which take place during the course of the program year. 2. Participate in the development of, and submit recommendations regarding all programs in the Division of Human Services, and the basic goals, policies and procedures of the programs. 3. Develop policy and procedure recommendations for submission to the Governing Board including major personnel, fiscal, and program policies. -1- •r 941176 4 4. Provide an evaluation process to determine the effectiveness of the Human Services Division programs, and report their findings to the Governing Board. 5. Receive and consider reports from the Director of the Human Services Division on a periodic basis. Such reports shall include both programmatic and financial information. ARTICLE IV Membership A. Membership on the HSC shall be representative of the community and reflect the guidelines of the various funding sources HSD utilizes. B. HSC shall consist of not less than nine (9) and not more than twelve (12) members. C. There shall be one type of membership. 1. Full Membership - all members shall have all privileges and voting responsibility with no proxy voting allowed. 2. Conflict of Interest - no person may serve on the board who is an officer or an employee of an organization contracting to perform a component of the CAA work program funded by the Community Services Block Grant (CSBG) . No employee of the Division of Human Services may serve on the board, and no other Federal employee may serve on the HSC in a capacity which will require him/her to act as an agent of or as attorney for HSD. D. The position of any HSC member may be declared vacant by the Governing Board if that person misses three (3) consecutive regular HSC meetings, or a total of four (4) regular HSC meetings during a one (1) year period. 1. The Executive Director of the HSD shall notify (in writing) any member who has missed two (2) consecutive regular HSC meetings, or three (3) regular HSC meetings during a one (1) year period of the member's number of absences and warn of the consequences thereof. The correspondence shall site this section of the HSC Bylaws. 2. The Executive Committee will provide a recommendation to the Board on whether or not the position should be declared vacant. -2- 941176 ARTICLE V Selection of Membership A. The functions of the membership shall be to advise the Governing Officials and the HSD Executive Director as to needs within the community. All meetings of the HSC are open to the public. B. The HSC membership shall consist as follows: 1. One-third of the HSC shall be elected public officials or their designee. 2. One-third of the HSC must be representative of the low-income/client sector. These representatives need not be low-income, but must be representative of the poor. Representatives of the poor shall be chosen in accordance with democratic selection procedures adequate to assure that they represent the poor served by the Division of Human Services. Representatives will be selected by and will represent groups whose membership is composed predominately of poor persons. This shall include members or a representative from the client sector, agencies serving the client sector, handicap, senior citizens, etc. The low-income/client sector members shall be replaced by democratic selection. These new members will fill the terms of office of the individuals they replace. 3. The remainder of the Human Services Committee shall consist of persons from the private sector of the community having interests in a total community. These persons may be officials or members of local businesses, industries, major employers, and other private social service or public education groups and shall be appointed by the group represented. This may include a representative from the Chamber of Commerce, United Way, labor union, veterans organization, etc. Representatives of any other interests may be recommended by the HSC members for Governing Board appointment. C. Appointment by the Governing Officials to the HSC shall be done in accordance to the Weld County Home Rule Charter. D. No compensation will be provided to members for serving on the Board. -3- 941176 ARTICLE VI Term of Office Public Officials, or their representatives, serve at the pleasure of the designating officials and as long as the public official is currently holding office. With the exception of Public Officials, or their representatives, all members follow the rules established by the Weld County Home Rule Charter. The Home Rule Charter states that all members shall serve three year terms. No member shall serve more than two (2) full consecutive terms. After serving two (2) full consecutive terms, members may not serve on the board in any capacity for at least one full year. ARTICLE VII Quorum The HSC quorum shall be at least 50% plus one of the non-vacant seats on the board. ARTICLE VIII Committees The HSC Chairperson may appoint committees and Chairpersons of said committees as needed. The committee membership shall be reflective of the overall membership of the HSC Board. The duties of the committees will be designated and outlined at the time of their appointment. Business conducted by the committees will be taken before the board at the next regular meeting. ARTICLE IX Program Advisory Councils Special interest Program Advisory Councils may be established. Ex-Officio members and interested citizens may participate on the special Program Advisory Councils. The HSC shall consider any comment or recommendations of the Advisory Councils. -4- 941176 ARTICLE X Parliamentary Procedure The HSC may adopt rules and regulations not inconsistent with these Bylaws and in the absence of formal rules of order, Roberts Rules of Order shall control. ARTICLE XI Meetings A. Notice of meetings and agendas shall be given to the members of the Board at least five (5) days prior to the meetings. B. An annual meeting for the election of officers will be held in January of each year. C. Special meetings may be called by the Board Chairperson or upon petition by five (5) members of the board. Notice of special meetings and purposes for those meetings shall be given no later than three (3) days before the meeting. ARTICLE XII Officers and Executive Committee A. The HSC shall elect its own officers at the first meeting of each calendar year, which shall include the Chairperson, Vice Chairperson, and Secretary. B. Term of office for each HSC officer is one (1) year. C. When a vacancy occurs in one of the offices, it shall be filled for the remainder of the term by an election of the HSC. Such election shall take place at the first regular monthly meeting following the vacancy. D. Powers and duties of officers include: 1. Chairperson: The Chairperson shall preside at all HSC meetings, and perform other duties incidental to the office of the Chairperson. 2. Vice Chairperson: The Vice Chairperson shall exercise the functions of the Chairperson in the Chairperson's absence or incapacity. 3. Secretary: The Secretary shall perform the functions of the Vice Chairperson in the absence or incapacity of the Vice Chairperson and the Chairperson. 4. Officers may succeed themselves in office for one (1) year. -5- 5411/6 E. There shall be an Executive Committee which shall be comprised of the Chairperson, Vice Chairperson, Secretary, and immediate past Chairperson. The Executive Committee shall have the authority to act on matters between regular HSC meetings, but those actions must be ratified at the next HSC meeting. ARTICLE XIII Official Petition of Membership Change Petition to be seated on the HSC can be submitted by any and all local community groups. Within 30 days of the receipt of the petition, the HSC shall hold a public meeting to review and discuss the petition for membership change. The HSC will then make a recommendation to the Weld County Commissioners. The Weld County Commissioners will, within a week, rule on the petitioner's request. If ruling is in favor of the petitioner, a representative of the petitioning group will be seated on the board when the next vacancy within that sector occurs. The decision of the Weld County Commissioners shall be delivered, in writing, to the petitioner. ARTICLE XIV Adoption and Amendment of Bylaws These Bylaws may be adopted and amended subject to approval by the Board of Weld County Commissioners, after review and comment at a regular or special meeting of the HSC, provided that the Bylaws or any proposed amendment thereto has been reviewed by the committee members at a previous meeting. Adoption or amendment of these Bylaws by the HSC shall require an affirmative vote of 50% plus one (1) of the HSC members present. Revised: July, 1994 -6- 941176 Hello