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Home My WebLink About911457.tiff RESOLUTION RE: ACTION OF BOARD CONCERNING CHANGE IN THE METHOD OF APPOINTMENT FOR THE WELD COUNTY HOUSING AUTHORITY, AND APPOINTMENT OF THE BOARD OF COUNTY COMMISSIONERS AS EX-OFFICIO COMMISSIONERS OF THE WELD COUNTY HOUSING AUTHORITY WHEREAS, the Board of County Commissioners of Weld County, Colorado, pursuant to Colorado statute and the Weld County Home Rule Charter, is vested with the authority of administering the affairs of Weld County, Colorado, and WHEREAS, pursuant to Section 29-4-501, C.R.S. as amended, a public hearing was conducted on December 16, 1991 to consider a change in the method of appointment for the Weld County Housing Authority and to consider the appointment of the Board of County Commissioners as ex-officio Commissioners of the Weld County Housing Authority, to serve terms coterminus with their terms in office as County Commissioners, and WHEREAS, after hearing the testimony presented by those individuals present, the Board deems it advisable to change the method of appointment for the Weld County Housing Authority, and WHEREAS, the Board deems it advisable to appoint the Board of County Commissioners as ex-officio Commissioners of the Weld County Housing Authority, to serve terms coterminus with their terms in office as County Commissioners, effective January 1, 1992, with the first meeting to be Monday, January 6, 1992 at 9:00 a.m. NOW, THEREFORE, BE IT RESOLVED by the Board of County Commissioners of Weld County, Colorado, that the method of appointment for the Weld County Housing Authority be, and hereby is, changed. BE IT FURTHER RESOLVED by the Board that the Board of County Commissioners be, and hereby, are appointed as ex-officio Commissioners of the Weld County Housing Authority, to serve terms coterminus with their terms in office as County Commissioners. BE IT FURTHER RESOLVED by the Board that said change be, and hereby is, effective January 1, 1992, with the first meeting scheduled for Monday, January 6, 1992, at 9:00 a.m. 911457 HI) tot; 3 " J ii ft�, Y� Page 2 RE: CHANGE IN HOUSING AUTHORITY BOARD The above and foregoing Resolution was, on motion duly made and seconded, adopted by the follofwin/g/vote on the 16th day of December, A.D. , 1991. �/v l/I/G�2Lf�iyf BOARD OF COUNTY COMMISSIONERS ATTEST: WELD COUNTY LOR 0 Weld County Clerk to the Board Gordo rmmaan By: - Deputy Clerk to the rd Geor a Kenne , Pro-Tem APPROVED A TO FORM: y� _ Constance L. Harbert County Attorney C. W. irby l 2ty) W. H. Webster 911457 HEARING CERTIFICATION DOCKET N0. 91-64 RE: CHANGE IN THE METHOD OF APPOINTMENT FOR THE WELD COUNTY HOUSING AUTHORITY; AND APPOINTMENT OF THE BOARD OF COUNTY COMMISSIONERS AS EX-OFFICIO COMMISSIONERS OF THE WELD COUNTY HOUSING AUTHORITY A public hearing was conducted on December 16, 1991, at 9:00 A.M. , with the following present: Commissioner Gordon E. Lacy, Chairman Commissioner George Kennedy, Pro-Tem Commissioner Constance L. Harbert Commissioner C. W. Kirby Commissioner W. H. Webster Also present: Acting Clerk to the Board, Carol A. Harding Assistant County Attorney, Lee Morrison Director of Finance and Administration, Donald D. Warden Director of Social Services, Judy Griego Director of Housing Authority, Jim Sheehan The following business was transacted: I hereby certify that pursuant to a notice dated November 27, 1991, and duly published December 5, 1991, in The New News, a public hearing was conducted to consider a change in the method of appointment for the Weld County housing Authority and to consider the appointment of the Board of County Commissioners as ex-officio Commissioners of the Weld County Housing Authority, to serve terms coterminus with their terms in office as County Commissioners. Lee Morrison, Assistant County Attorney, made this a matter of record, and reviewed Section 29-4-501, C.R.S. , as amended, which provides for the Board of County Commissioners to create a Housing Authority and appoint either themselves or a separate board or authority, or to change the method of appointment to said board or authority. Judy Griego, Director of Social Services, gave a brief history of the Weld County Housing Authority and gave an overview of the Housing Authority Task Force recommendation. Jim Sheehan, Director of the Housing Authority, discussed the five organizational options considered by the task force as follows: 1) current organization with the modification that the Director of the Housing Authority becomes a full-time county employee under the Housing Authority budget; 2) Housing Authority Board would be a separate policy making body for Section 8 and Community Development Block Grant with management under the Housing Authority Board; however, the Housing Authority staff would remain under the auspices of Weld County Government; 3) Housing Authority Board separated from Weld County Government with Community Development Block Grant Program subcontracted from the Board of County Commissioners to the Weld County Housing Authority Board; 4) Housing Authority Board separated from Weld County Government; Community Development Block Grant Program is not subcontracted to the Weld County Housing Authority Board; and 5) the Board of County Commissioners as the Housing Authority Board, with the present 911457 Page 2 RE: HEARING CERTIFICATION - HOUSING AUTHORITY Housing Authority Board as an advisory committee. Options 4 and 5 are the options being recommended by the task force. Ms. Griego stated that the fifth option, that of the Board of County Commissioners becoming the Housing Authority Board, is the recommendation of the Social Services Department. That seems to be the only option which will clearly define the responsibilities of each Board. Chairman Lacy asked for public comment. Dr. Clifford Arford, incoming President of Weld Information Referral Services, questioned whether other agencies in the county would have input in the selection of the task force. Ms. Griego said the task force will be appointed by the Board of County Commissioners, and any input regarding housing issues or members for the task force may be given directly to her. Ann LaPlat, Attorney, Colorado Rural Legal Services, stated her views against the proposed change. Jorge Amaya questioned whether the funds set aside earlier in 1991 for the LaSalle project would still be earmarked for that project. Ms. Griego assured him that no change has been made. Rick Zambri also stated his views against the change. Chairman Lacy answered Mr. Zambri's comments in regards to the recipients suffering and everything getting "buried in political rhetoric". Commissioner Harbert explained her reasons for voting in favor of this change. (Tape Change #91-36) Commissioners Kirby and Webster made comments about their regard for the current housing authority board. Steve Berkee said he felt a possible compromise could be reached, short of the Commissioners taking over total control. Mr. Morrison asked for clarification, for the record, between the task force and advisory board. Ms. Griego stated the task force will look at homeless and housing issues, in cooperation with the City of Greeley and United Way, and recommend phases for accomplishing those needs. It will have a distinct beginning and end. The housing authority board will be formed as a result of the task force recommendation, and will be an advisory board to the Commissioners. Chairman Lacy discussed the problems encountered when considering a totally autonomous board, the problems with Community Development Block Grants, and the mix between being an authority or an advisory board. He stated Weld County is a rare breed in and of itself and many things are operated differently, on a State level, than in other counties. He reiterated his feelings that management and day-to-day administration will continue as it has been handled in the past. Commissioner Harbert also stated Weld County is the forerunner in the State in many programs, and that we often are a role model for other counties. She stated we do not look at changes such as this without indepth consideration of all related issues. Commissioner Kennedy pointed out that different parts of the other options have been tried over the past eight years, and nothing has worked so far. Commissioner Kirby stated it goes back over ten years. He pointed out that when Jim Sheehan was hired, he was placed under the direction of the Department of Social Services in an attempt to rectify some of the problems involved in lack of Board control over a program. He feels the issue of control needs to be balanced with the amount of responsibility held for a program. He also pointed out that, by placing control into the hands of elected officials, the voters of Weld County have closer control than when it is in the hands of an appointed board. Mr. Morrison stated that if a motion is made, it should include legislating the act, setting an effective date, and setting the meeting date to convene. After discussion on meeting dates, Mr. Morrison proposed the wording of a motion to change the method of appointment for the Weld County Housing Authority and to appoint the Board of County Commissioners as ex-officio Commissioners of the Weld County Housing Authority, to serve terms coterminus with their terms in office as County Commissioners, effective January 1, 1992, with the first meeting being January 6, 1992 at 9:00 a.m. It was so moved by Commissioner Harbert. Commissioner Kirby seconded the motion, which carried unanimously. 911457 Page 3 RE: HEARING CERTIFICATION - HOUSING AUTHORITY This Certification was approved on the 18th day of December, 1991. APPROVED: ATTEST: /ry/� 7� BOARD OF COUNTY COMMISSIONERS /� 6 WELD CO Y, OLORADO Weld Co 11 my Clerk to t e Board BY: 7,Z/A- i/4 a 4. /�---7(4 Go a y, airman Deputy Clerk to the Board; \ Ge ge Ke edy, Pro-Tem --- TAPE 1#91-35 & 1191-36 onstance L. Harbert DOCKET #91-64 /> x'7/7 2 G C. W. Kirby HA0003 j W. icebite-/ 911457 PUBLIC NOTICE Docket No. 91-64 NOTICE IS HEREBY GIVEN that the Board of County Commissioners of Weld County, Colorado, is considering a change in the method of appointment for the Weld County Housing Authority; and to consider the appointment of The Board of County Commissioners as ex-officio Commissioners of the Weld County Housing Authority, to serve terms coterminus with their terms in office as County Commissioners. Said matter will be considered at a regular meeting of the Board of County Commissioners to be held in the First Floor Assembly Room, 915 10th Street, Greeley, Colorado, on December 16, 1991, at 9:00 a.m. Any interested citizen may attend and be heard, or register any objections thereto at any time prior to said hearing. BOARD OF COUNTY COMMISSIONERS WELD COUNTY, COLORADO BY: DONALD D. WARDEN CLERK TO THE BOARD BY: Carol A. Harding, Deputy DATED: November 27, 1991 PUBLISHED: December 5, 1991, in The New News //j ,y r .,_- 91147 r PUBLIC NOTICE Docket No. 91-64 NOTICE IS HEREBY GIVEN that the Board of County Commissioners of Weld County, Colorado, is considering a change in the method of appointment for the Weld County Housing Authority; and to consider the appointment of The Board of County Commissioners as ex-officio Commissioners of the Weld County Housing Authority, to serve terms coterminus with their terms in office as County Commissioners. Said matter will be considered at a regular meeting of the Board of County Commissioners to be held in the First Floor Assembly Room, 915 10th Street, Greeley, Colorado, on December 16, 1991, at 9:00 a.m. Any interested citizen may attend and be heard, or register any objections thereto at any time prior to said hearing. BOARD OF COUNTY COMMISSIONERS WELD COUNTY, COLORADO BY: DONALD D. WARDEN CLERK TO THE BOARD BY: Carol A. Harding, Deputy DATED: November 27, 1991 PUBLISHED: December 5, 1991, in The New News C_c _yLcili2 °t 1 21-1457 CERTIFICATE OF MAILING The undersigned hereby certifies that a true and correct copy of the foregoing Notice of Hearing, concerning the method of appointment for Housing Authority members, was placed in the United States mail, postage prepaid, addressed to the following property/owners. DATED this �4 day of 1991. eputy erc to t e oar Harriett Meeker 812 8th Street Plaza Greeley, CO 80631 Shirley Rein 31019 WCR 50 P.O. Box 522 Kersey, CO 80644 Richard Lengel 12117 WCR 36 Platteville, CO 80651 + AS, • STATE OF COLORADO ) • )s.s. COUNTY OF WELD ) David S. Reynolds, being duly sworn, says that he is publisher of The New News, a weekly newspaper published in Keenesburg in said County and State; that said newspaper has a general circulation in said County and has been continously and uninterruptedly published therein, ouring a period of at least fifty-two consecutive weeks prior to the first publication of the annexed notice; that said newspaper is a e e nwspapr that the meaning of the act of the General Assembly of the PUBLIC NOTICE State of Colorado,. entitled "An Act Dedul No.91tA to regulate the printing of legal NCRIE IS HEREBY GIVEN that the stlissioneLt notices and advertisements, " and w�CountY, amendments thereto; that the notice fo change in County the of HHotta of which the annexed is a printed Authority; and o con ;der the appotrignellt of The Bawdid caaav onu`ussioners as ex-oEf io copy taken from said newspaper, was Commissioners d the Weld can Housing Authority, to serve teals published in said newspaper, and in osia � " HaCav„t.4aers.Saair temis amatter the regular and entire issue of dpp Icai�edCqotu�at ay Gnmuma is ever number thereof , mbe , 95 the FirstStreet, Greeley, y Room, 915 December Street, 1,at 9:0y0, Culaedo,m Decen�6ri'16,1991,at 9:W ant once a week for A@' heard � gist and and he heard, or registerPrior any successive weeks; that said noticeobjections sad s rata hale Pw o OF COUNTY was so published in 'said newspaper B°W Z ON�ns proper and not in any supplement • WELD COUNTY, O°LOTtADO thereof , and that the first BY: BYN Carol A.Harding,DeputyDOALD D. WARDEN TED:NOVerlItti 27 1931 CLERK TO THE BOARD publication of said notice as D" Dezember 5, 1991, in aforesaid , was on the The New News C ' .Z dry of e -, 19 IL—� and the . last on the day of �N •�� 19 1,,/ Subscribed and sworn to before i me this 74.day of aPcc� c �t , 19 77! . m-119"4- - b. DEPART' ENT OF SOCIAL SERVICES (%iaC P.O. 90X A GREELEY. COLORADO 80632 AlmAtlmmtstration and Public Assistance 13031 352.6551 Child Support(303)3526933 Gild Protection and Day Care(3031352-1923 Food Stamps(303)356-3850 <M E M O R A N D U M/ • COLORADO TD: Board of County Commissioners Weld County Housing Authority Board FR: Judy A. Grieco, Director, Social Services SUBJECT: Weld County Housing Authority Task Force ar: z tions DATE: October 30, 1991 On behalf of the Weld County Housing Authorit_, Task Force, I am inviting: the Board cf County Commissioners and the Weld County Housing Authority Board to a special meting to discuss the recommendations of the Task Force. Date: November 13, 1991; Monday Time: 12:00 p.m. to 1:00 p.m. Location: Roan 350 Centennial Building 915 10th Street Greeley, CO The Task Force is recommending two organization options. These options are: 1. The .veld Count.; Housing Authority be separated from. Weld County Government. The Community Development Block Grant Program not be subcontracted to the Weld County Housing Authority Board. 2. The Board of County Commissioners he the Weld County Housing Auth.crit: Ecard. The present Weld County Housing Authority Board as an advisory committee. Ali other organization options did not meet the autonomous standard. It was the consensus of the Task Force that I provide you with sate background infoihatien to prepare you for the meeting. Enclosed are the following documents: 1. An overview of the Weld County Housing Authority Task Force meting of OctohPr 29, 1991. 2. An information Packet prepared for the OctohPr 29, 1991, Task Force mooting. If you have any questions, please telephone me at 352-1551, ext. 6200. I I cc: TPP Morrison Jim Sheehan AN OVERVIEW OF 'ME WELD COUNTY TASK FORCE bt.t1ING OF WICEER 29, 1991 The Weld County Housing Authority Task Force net on October 29, 1991, to conclude its discussion on organization options of the Weld Count.; Housing Authority. Attending the mooting were: Cordon E. Lacy, Chairman, Board of Weld County Ccraaissiorers; Dick Lengel, Weld County Housing Authority; Don Warder., Finance Director, Weld County Government; Judy A. Griego, Director, [geld County Department of Social Services; and Lee Morrison, Assistant Weld County Attorney, Weld County Government. The Task Force members reviewed and discussed the five organization options of the Weld County Housing Authority. (Please refer tc enclosed information. packet pruned for the October 29, 1991, mooting.) •c 1. Organization Options 1 through 3 did not legally separate the Board of County Commissioners and the Weld County Housing Authority Board and moo` the autonomous stanr'?" d. 2. There was reaffirmation that staff had to be on one prn-sonnel system. 3. Under Organization Option 5, Lee Morrison stated that the PnArd of County C zwassioners could delegate certain functions to an advisory br=--rd. He gave•the exile of functions delegated to the Weld County Health Department Board by the Board of County Caunissioners. 4. Under Organization Option 4, Dick Lengel discussed the Grocley Housing Authority organization because of its organizational similarity to organization option 4. He felt that the key to the operation was the t . director. A strong director was critical. ° because of the absence of CDBG funds under this option, a decreased funding base was a concern ° the eta i= se and/cr lack of fringe hi-refits (health, retirement, etc. ) for staff was a concern. 5. Dick Lengel stated that the need for low income and migrant housing was a real reed in Weld County. He felt that the final organizational option chosen should address this housing issue. 6. Cordon Lacy discussed that each Veld County Commissioner would have to consider the impact of being a Weld County Housing Authority hasher, as described in option 5. Met -1ur,ce cr. Set lq 4•, o pct, n 143—# OVERVIEW (Continued) Page 2 Finally, Task Force members concluded their meeting by: 1. Selecting Options 4 and 5 as the only options to be recum_ended to the Beard of County Commissioners and the Weld County Housing Authority Board. These options are: a. The Weld County Housing Authority be separated from Weld County Goverment. The Con-nullity Development Block Grant Program not be subcontracted to the Weld County Housing Authority Board. (Option 4) b. The Board of County Conmissioners be the Pield County Housing Authority Pcord. The present Weld County Housing Authority Board as an advisory crmittee. (Option 5) 2. Arranging a meeting in November, 1991, with the Board of County Ccnmissioners and the Weld County Housing Authority Board tc present the task force findings. O11 -••1 I c\ DEPART 'ENT OF SOCIAL SERVICES P.O. BOX A 410,7! GREELEY.COLORADO 80632 MEMORANDUM Administration and Public Assistance(303)3521551 Child Support 1303)3526933 Child Protection and Day Care(303)3521923 wilgeFood Stamps(303)3563850 COLORADO TO: Cordon E. Lacs, Chairman, Board of Weld County Commissioners Dick Lenael, Housing Authority Board Don Warden, Finance Director FROM: Judy A. Griego, Director, Social Services,24; DATE: October 25, 1991 / J Enclosed for your review is background information for the Weld County Housing Authority Task Force mating. These materials were developed with Jim Sheehan, Director of the Weld County Housing Authority, and, in consultation with, Lee Morrison and Bruce Barker, Weld County attorneys. The information packet contains: 1. Overview of the Septe^1‘ar 19, 1991, [geld County Housing Authority Task Force Yic +=ng Attachment A 2. Summary of Five Organization Options Attac?atunt B 3. Functional Tables `er Five Organization Options Attachment C 4. Budgets for Five Organization Options Attadment D ATTACHMENT A OVERVIEW OF THE SEPTEt= 19, 1991, WELD COUNTY HOUSING AUTHORITY TASK FORCE =MG • 01 4 Attachient A OVERT i i OF WELD COUNTY HOUS2VG AUTHORITY TASK FCr:h METING OF SEPTEMBER 19, 1991 The Weld County Housing Authority Task Force met on September 19, 1991, to begin the discussion on organizational options of the We_d County Housing Authority. Attending the meeting were: Gordon E. Lacy, Chairman, Board of Weld Count/ CuLalsssiorers; Dick Lengel, Weld County Housing Authority; Don Warden, Finance Director, Weld County Government; and Judy A. Griego, Director, Weld County Department of Social Services. The Task Force members reviewed a packet of background information and agreed as follows: �;) 1. Two organizational preferences emerged from the rooting. These l� preferences were: a. Having an autororcus Weld County Housing Authority Board (governing hr-o rd) that was completely separate frau Weld County Government. b. Es`Prlishing the Board of Weld County Commissioners as the Weld County Hcu5ing Authority Board and creating a Weld County Housing Authority advisory committee. 2. Based on the discussion held by tPsk force members, there was consensus on the following views: a. ,-.:,-The option selected must exist independe_rtl_, and be self-contained, at a minimum, in the areas or: o oporatirg responsibility o legal responsibility o personnel b. The role of the current Weld County Housing Authority Board member would substantial?: change from the current organization as follows: o as a governing board merber, he or she will assure more responsibility and direct liability for the operation or the Weld County Housing authority • as an advisory beard rEmber, he or she will have less resvinsibility and no liability for the operation of the Weld County Housing Authority. c. The role of the Board of County Commissioners, as the Weld County '~= Housing "Authority, would result in more direct control of the operations of Weld County Housing Authority, less liability e vusure and distinct legal and operational responsibilities Attachment A (Continued) Page 2 -d. The °Community Development Block Grant will be the legal responsibility of to Board of County Commissioners under any organizational option. This fact will be a significant consideration. e. Under the two organization preferences, staff would either be: ri 1) employees (1000 of all current staff) of the Weld County Housing Authority; or 2) employees (100% of all current staff) of the Weld County Government 3. The outcomes of the Task Force' s review of organization options should C, be that: a. A clear and concise description of the rules and authorities of the Board of Weld County Commissioners, the Weld County Department of Social cervices, and the Weld County Housing Authority be included in contracts, bylaws, and other related docr;ents. b. A gccxl working relationship among all entities involved be continued. c. The ability of the Board of Weld County Carmissicners and the Weld Count_: Housing Authority to Rake long-term operational decisions of the Weld County Housing Authority be a result. E.27 Five organization options would be researched. These options were: a. Current Organization with the modification that the Director of the Housing Authority becomes a full-tire county employee under the Housing Authority Budget. b. Housing Authority Fond would be a separate policy making body for Section 8 and CPC, with management under the Hcusing Authority Board; however, the Housing authority staff would re-nain under the auspices of Weld County Government. c. Housing Authority Board separated fran Weld County Goveri,anent with Coirmu.nity Development Block Grant (CuBG) Program subcontracted from. the Board of Weld County Commissioners to the Weld County Housing Authority Pound. d. Housing Authority Board separated from Weld County Goveilacrnt. CDBG Program is not subcontracted to the Weid County Housing Authority Beard. E,1-145, Attachment A (Continued) Page 3 e. The Board of Weld County Commissioners as the Weld County Housing Authority Board. The present Weld County Housing Authority Board as an advisory committee. 5. The Task Force would consider certain factors in their review of the organization options. a. Budget impacts be described under each option. Indirect costs requirements from the Weld County Housing Authority budget. b. The budgeting of the Director of the Weld County Housing Authority as a 100% employee of the Housing Authority under the organization option selected, nct as a Merit System employee. This action is necessary because of: o decreasing LEAP funding o increasing work and planning requirements for the Housing programs o ensuring that all employees of the Weld County Housing Authority are under one personnel and management system c. Roles, responsibilities, and authorities are clearly outlined for the Board cf Weld County, Weld County Housing Authority, Director of Social Services, and the Director of the Weld County Housing Authority through o resolution and agreement o bylaws d. Cost effectiveness and quality coordination between Housing Authority and Department of Social Services programs and goals under the organizational design must be considered. e. Space needs outlined. f. Personnel impacts be described under each option. =CPI= B SL2•2,2FY OF FIVE OPCANIZI=CN OPTIONS 2:111,S5 . stachment B Page 1 of 5 SUMARY OF FIVE ORGANIZATION OPTICNS 1. Option 1: Current Organization of the Weld County Housing Authority Board with the nodificat_cn that the Director of he Housing Authority becomes a full-tine County employee under the Housing Authority Budget. A. Description Housing Authority remains as a sera-ate Board responsible for selecting projects and establishing policies. The Housing Authority currently administers a Section B Certificate and Voucher Contract which is contracted directly with the U.S. Departrent of Housing and Urban Development. The Housinc Authority has been delegated the responsibility by the County Cunnissieners to set policies for the Community Develepnent Block Grant Program since that program. rust he granted to a govern:rental entity. Management of all programs are contracted through the Weld County Departrent of Social Services. This management system has been in place since 1981, although revised in 1989 to formalize the relationship of staff. B. Legal Responsibility The Board of County Commissioners has legal responsibility of the CDEG program and may be consulted cn the Secticn 8 program. However, the Board of Count: Commissioners has the responsibility c_ the personnel and operating adninistraticn of the Section. 8 program. It appears that the Board cf County Commissioners has legal responsibility for the Section 8 prearam as well. Weld County Housing Authority has legal responsibility for the Section 8 program. The Board of Count_. Commissioners has delegated its policy decision making for the CDBG program to the Weld County Housing Authority. C. Operating Responsibility 1) Although the Social Services Director has the manacerent direction of staff, the relationship between the Weld County Housing Authority and the Social Services Director is not defined. The Bylaws and the contract between the Weld County commissioners and the Housing Authority confuse ranagenent lines of authority. D. Budget No charges to budget except for 1) inclusion of County indirect costs. 2) the Housing Authority Director becomes a full-time County employee under the Housing Authority budget. E. Personnel - No Changes • , • "- ttachment B .age2of5 2. Option 2: Housirg Authority would remain. as a separate police raking body for Section_ S and CDBG with ra::agement under the Housing Authority Board; however, the Housir.g Authority staff would remain under the auspices of Weld County Government. A. Description Housirg Authority staff would continue to be covered under the County benefit package through a contractual arrangement between the Cour tv and the Housing Authority. Jefferson County Housing Authority utilizes an arrangement such as this. Any program requi rir"g a contractual relationship with Weld County Government; i.e. , CDBG, would continue to have County administrative oversight. Other programs, in which the Hcusirg Authority has the legal authority tc enter into a contract ?irect'_y with the funding source, would be directly under the control of the Housing Authority Board. B. Legal Responsibilities 1) Housing Authority would establish all policies all policies relating to the administration and operation of programs. 2) Housing Authority would have the authority to choose all projects, based on State Statutes and consistent with regulations of the funding source, including owing and managing property. 3) Would recuire clear inter governmental agreements detailing the authority of each party. Without the agrocue.nts the potential for conflict between the Count_: and the Housing authority e: ists regarding the authority of the Housing Authority to aaninister its affairs. C. Operating Responsibility - TIo discussion D. Budget 1) Housing Authority would reimburse the County for all personnel or other services. 2) Housing Authority would provide all insurarce for staff and Board memhers. 3) County perform all accounting frictions. All docfrentation pPr County policies and procedures. 4) no real differences are anticipated from the current budget described in Option 1. E. Personnel 1) Potential for conflict between County and the Housir_g Authority due to employees remaining eligible for County benefits. 2) Encloyees would be under the supervision of the Housira Authority Board. ' ' Pay' 3 of 5 3. Option. 3 Housing Authority would become a separate entity responsible for the administration of all programs and services, and separate from Weld County. CDBG prog-ram would be subcontracted from the Weld County Commissioners to the Weld County Housing Authority. A. Description 1) The Housing Authority would be directly involved in administrative functions including personnel actions. Staff would be employees of the housing Authority under cre personnel system. 2) The majority of housing authorities operate as i_n eperdent bodies; however, these entities do nct administer CDBG. B. Legal Responsibility 1) CDBG and other prog-rams in which the County is the eligible applicant would have to be resolved as to cur involverre:t. The County could either contract with the Housing Authority to administer the program, discontinue the program or adrinister the program separately. 2) There is d=1-.Ate whether the County would have less liability concerning• programs admi_istered through the Housing Authority when the insurance is provided by the Housing Authority. 3) The Housing Authority would have more flexibility to develop, own and manage projects. 4) The fiduciary responsibility of the Board would increase due to need for Board control. --The Housing Authority would pe.rform all administrative functions including accounting and personnel. --The Housir.g Authority would be responsible for the monitoring of the budget. C. Operating Responsibility 1) Office space would have to be provided by the Housing Authority. 2) Legal Counsel contracted outside of the County. D. Budget - No significant charges are anticipated in the budget as described in Option 1. E. Personnel 1) The Housing Authority would be directly involved in administrative functions including personnel actions. Staff would be employees of the Housing Authority under cne personnel system. 2) Structure would clarify the relationship between staff and the Housing Authority Board. At: 7hment B Pas 4 of 5 4. Option 4 Housing authority would became a separate entity. A. Description The County would not enter into a contract for any program in which they are legally responsible for the administration; i.e. CDBG B. Legal Responsibility I) Housing rehabilitation is a housing function. 2) County Board through a senior manager would set policy for the CDBG program. 3) Housing Authority would manage all other Hosing Authority programs based on legal authority and which is permitted by statute. C. Operating Responsibility 1) Office needs for the housing rehab staff. 2) Indirect costs would be an additional expense to the CDBG budget. D. Budget 1) May have budget ramifications in that the revenue from the Section 8 program will not support existing staff without CDBG administrative funds. Staff for the CDGB program could remain with the County; however, CDBG administrative funds do not fully support current staffing cf to housing rehabilitation unit cn a year around basis. E. Personnel 1) Staff would retrain under the Housing Authority F+n.=rd's management. • X11 Att_ilment B Page 5 of 5 5. Option 5: County Commissioners would race the Housing Authority Po,.rd. A. Description All policy decisions would be made by the Commissioners. Current Housing Authority Board could serve as an advisor} Board to the Commissioners.issioners. A rarely used option throughout the nation and in Colorado. B. Legal Responsibility 1) Because of direct control, the Commissioners would have less liability in the administration and operation of the Housing Authority. 2) Would require the Commissioners to meet regularly to consider the issues of the Housing Authority. 3) Although the option would clarify the organizational relationship it may create other problems for the Commissioners. 4) The County Commissioners served as the Housing Authority for a short time between 1975 and 1978 and at that time the Commissioners did not feel that they had the time to devote to the housing issues of the County. C. Operating Responsibility 1) Organizational responsibilities would be clarified. 2) County would continue to provide space and other operating requirements. D. Budget - No changes to budget as described in Option 1. E. Personnel - Staff would be County staff. • R 4 -x ,, ATPACH= C FUNCTIONAL TABLES FOR FINE ORGANIZATION OPTIONS Option 1: Current Organization of the Weld County Housing Authority Beard Option 2: Housing Authority would remain as a separate policy making 1==-y with management under the Housing Authority Board Option 3: Housing Authority would become a separate entity responsible for the administration cf all programs. CuFr subcontracted to Weld County Housing Authority Rnard Cation 4: housing Authority would become a separate entity. Would administer programs which the.: could contract directly with the funding source. Option 5: County Commissioners would become the Housing Authority Board c O _ _ - _ _ _ f _ C C: _ ` U O w O U +a = 7 , 0,..4.4, fr, 0 . T i I � I I I I I n O O < w Iw a O I O -1 a) Iu a u I d WI C1104_4 > _ = m :4 L1 :4 U q q Cl 7 H O w it +1 Cr) u a = Cr) I•4 u 0 b N w 1~ a a o a Ca < W < w < 51 C:] 54 o -+ = = rc U i. 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Ell \ ( - o / ° 3 ± ° / \ ) \ ) g d a j \ 4.) / 5 / \ \ k \ \ . . o 5 A U 2 ) / • ~ § j .54 9 / w u) E § / 3 % j »\ o R & < G \ \ \ \ / � / \ 3 © ° - ® j ) 0 / , \ ® § \ _ § w » \ \ ; = 2 \ j / ) j [ / m » \ ) ) ) 7 )31 \ \ = j � \ � � \ \ � \ ) � ) rti \ - E : _ ep , \ ) t ±)9 � \ \\ \ \ \ \ ( $ % ( \ \ � \ ) j j � j « 2 § j § \ je ® 9 / 3 j g = 2 G ; g § 5 = ft . y ; / & ) % � g = t j E ] \ VI H� � S s P } : ) j \ ( / ! ) j ® 5 \ i , 6 } i3 & j j e 0 ; ; = / d ` Ea ` ® ® ® H al� � CD� j j \ \ \ \ ) a ~ Lj % 7 % « » ± j 22 % � 3 § f 52 ) \ 2 ° 5a ? ` B e \ ~ 3 m % \ ttw ) \ \ \ \ \ ) j 532 & / % \ \ ) \ / \ E. /«232 _ , , , , , / < ; u = m \7 / J j/ / 7 \ ® \ K / ATTTACItaT D BUDGETS FOR FIVE Cn'Y:L ?TZATION OPTIONS Options 1, 2 and 5 Page 1 of 2 HOUSING AUTHORITY BUDGET OPTION B UNDER COUNTY TOTAL SEC 8 SEC 8 SEC 8 S-3 8 CDBS CERT. VOUCHER VOUCHER VOUCHER ADMIN ADMIN FEE 003-007 008 00F SA!_ARIES $39. 400 $27. 80) £3. 447 £3. 447 $27. 0x$) $97, 085 FICA $2. 955 $2. 085 £747 £354 $1 . 72: $7. 46'6 m '3 /D $:. nQC: $2. 70? $70 ₹lea $1 . 912 55, 91: RETIFEMR :T $2. 764 £1 . 66!33 $207 $2307 $1 . 7_•89 $5. 8._ Ul/WC $615 $455 360 $6 $:15 $1 . 505 TOTAL PERSONNEL 7: 8 £4. 417 £ . 424 £28. 222 $120. 7F4 x3 + L $49, 024 £34, • u 4 INDIRECT OCSTS £15. 569 £10. 83., £1 . 8'_4 ₹1 . 824 ₹8. 055 $78, 215 OFFICE SUPPLIES £447 $414 £48 $48 £252 £1 , 209 POSTAGE $1 . 383 $1 . 250 $75 $75 $717 $7. 500 -_=..ICAT:,".!'!E $477 ₹277 $40 $40 $210 $1 , 00,0 u EASEFS _ $6155 5 r �6.,�Hi. .. �.6L± u ₹4.::1 $.Y 1; $tltl $71 $i . J�(_l AC':EP ISING $20.5, $15(' $2 $20 $1)5 $5,.0 TELEPHONE $1 . 74) $1 . 500 £150 $160 $84:1 $4, 00.0 MAINTENAiCE £515 $450 $60 $60 $715 $1 . 500 =AVEL $2. 626 $2. 508 $251 $251 $3. 555 $9. 291 =23RD TPA:NING $6.50 $65 . $5_ 1 $5_ . $7'c $1 . 477 -__ IFmE:i': 1710 $710 $8t $2. 00 FFuADMINRFFNSP ₹1 1RF_ 05 $705 $ $5. 012 UOIT COSTS $1 . 770 $R00 $12 . $120 $67 $7, 000 OF :DPROCc3FING $1 . 110 $1 . 110 S OE SPACE $1 . 205 $922_ $1: . $127 $648 $7. ':91 ___ O7 L $7' _.r4 $27. _ . $7. :°E $7, 291 $16. 775 573, .'_x;° .T AL $50. 588 $.5__ . '.17. $7. .71`_ $7. 71° $45. )x'. $' °, 09u REVENUES CDSG (ANT:CIPATED) $45. 000 SEC 8 CERT ADMIN $80. 588 SEC 8 VOUCHER 003-007 £54. 077 SEC 8 VOUCHER 908 $7. 715 SEC 8 VOUCHER 009 $7. ,715 TOTAL $199, 095 Page 2 of 2 F _RSONNE; COSTS 1992 EMPLOYEE SHEEHAN PRYO_•R SCOTT LORD VACANT TOTAL _ALARIFE 32A50 $2'_. 945 $19, 177 $10. 99= $7. 900 $98.`_70 RETIREMENT .,19 9 $1 . 377 $1 . 151 $1 . 017 $0 $5, 504 FICA 2449 $1 . , 21 $1 , 439 $1 . 27_ $5:85 $7. 466 HEALTH 1800 $1 , 900 $1 . 200 $1 , SC $9 $7. 200 38855 $27, 843 $23. 56'• $21 , 037 $88. 325 $119. 090 VACANT POSITION ASSUMES . 5 FTE a it -v Oution 3 Page 1 of 2 iC!_SINS AUTHORITY BUDGET OPTION SEPARATE FROM C2UNTY TOTAL SEC 8 SEC E SEC 8 SEC 8 CD9G VOUCHER VOUCHER C VOUCHER MI CERT. bu •�:,_R C_!�HER JOUCH :, ADMIN ADMIN FEF 003-007 008 009 r 29s 0 3504 . u0 4700 28900 1077••50 SALARIES _ - - . . 43. . _ . F:CA 2963 2'_76 323 21.69 8052 HIL,••D 3690 2700 350 360 1990 9000 RETIREMENT 23'•0 1821 259 259 1734 6441 Ul /WC 6:: 520 •60 60 315 159 AL P FS2 Mc_ 4 156 :7667 `_201 5_vi :5007 Iz_ ' OFFICE SUPPLIES 492 360 48 49 201 1209 POSTAGE 1435 1050 140 140 725 35" INSURANCE 2460 1900 240 240 1260 6000 PUBLICATIONS 410 700 40 40 210 1000 MEFIEERSHIP & REGIS 615 450 60 60 315 1540 ADVERTISING 205 150 20 20 105 5%;0 TF_cPHONP 1640 1200 160 160 94° 4i;O0 M :MTE'dA 'CE 61`_ 450 60 6:, -lc `AE :690 2700 :60 26e 1941 9' f'1 M:_AGD TP.A:MiNG 615 45e 60 60 315 15. - EflUIPMEPlT 920 600 90 SG 420 2000 GEN. ADMI`J EXPENSE 314 ! 2260 300 700 0 6000 AUDIT GESTE 12'0 900 120 120 63.0 30e0 D .. ?P �__- -':'_ 12:0 9Qij 12C- 12 6'_00 2F- I'2E CE :R 7n 394 722 2016 9.6•.;: 2'A:TRAC __ SERVICE 89"? 3961) ___ _ 0 1 _ _!'_ _:PTOT _ 3147C ?041e 2414 2414 a93 661, : "_ . n_ 2fEE 59077 7715 77Ic REVE UEE C_29G (ANTICIPATED) 45000 SEC, 9 CERT ADMIN 80599 SEC 9 VOUCHER 003-007 58077 . SEC 8 VOUCHER 008 7715 SEC 9 VOUCHER 009 7715 TOTAL 199095 N C::: (:0:. 3 Page 2 of 2 PER•E NNEL COSTS 1992 EMPLOYEE SHEEHAN PRYOR SCOTT LORD VACANT TOTAL SALARIES :2654 22945 19177 16946 15600 107._20 RETIREMENT 1959 1377 1151 1017 936 644^ FICA 2449 1721 14'9 1272 1174 8051 HEALTH 1644 1900 1900 1900 1900 9000 ?6656 2764' 2 67 214_7 19506 1.4811 VACANT POSITION 1 FTE DIRECTOR 1 FTE �-�.�4 Pace 1 of 2 HOUSING AUTHOR.I . . BUDGE -' ION D SEPARATE FROM COUNTY WITHOUT ODES TOTAL 8 SEC 8 SEC 8 -E_ 9 CERT. VOUCHER. VOUCHER VOUCHER ADMIN `EE 003-007 L08 009 . SALARIES n:0 32011 2600 7200 76611 FICA 2925 2403 210 210 5748 7lL. _ 2940 1740 360 3.61 5400 RETIREMENT 2340 1922 168 168 459E Ul /WC .435 970 .60 60 _c. 5 TOTAL PERSONNEL 47940 36596 3.599 3596 9.-629 OFFICE SUPPLIES 1910 551 d9 48 7456 POSTAGE�_ _ 177 1050 t4 140 2765 INSURANCE 2460 1200 2411 240 4740 PUBLICATIONS 410 300 4i_ 4r; 790 MEMBERSHIP & REGIS 615 450 60 60 1185 ADVERTISING 205 150 20 20 395 TELEPHONE 1640 1200 160 160 :160 MAINTENANCE 615 450 60 69 11135 TRAVEL 3690 2700 760 760 7910 BOARD TRAINING 615 450 60 60 1145 SOUIP"ENT 820 600 80 BO 1590 GEN. ADMIN EN2E 3� 27 •.e.. A I. t,:Pe: _ �.4ij ..6 is 3i%il 31111 6il:j it AUDIT COST_ 12_0 900 120 120 _. . DATA PROCESSING 1230 900 120 12') 2:70 OFFICE SPACE e B7 1197 91 3936 80 9 11 _90 yT VICE 8997 2841 722 722 1718 CONTRACTED SEnJ,�� P _ ,,.. SUBTOTAL _2746 19421 4117 4117 6046: TOTAL 905,.,. 5607,7 7715 7715 154035 REVENUES SEC 9 CERT ADMIN 80598 003_0; 7 58011 SE_ _ VOUCHER .:%: .i . ..u�:: SEC 9 VOUCHER 009 7715 SEC 9 VOUCHER 009 7715 - TOTAL 154095 PERSONNEL COSTS 1992 EMPLOYEE SHEEHAN SCOTT LORD VACANT _ TOTAL • —.57.7—C 21-145 `1 ''_`ion 4 ?acre 2 of 2 _.._.a, ___ 2650 1 177 1694: 7,87.± 74' 11 '1. 1. CMEN 1959 1151 101! 4/ 1 4590 C.. 2449 1 439 1272 .588 5742 HEALTH leo° isoo tap° 0 _,400 3885° 27,567 21_'=7 6295 DIRECTOR 1 FTE • 014 if^- _, Hello