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HomeMy WebLinkAbout930263.tiff RESOLUTION RE: APPROVE WELD COUNTY HUMAN RESOURCES TRANSIT DEVELOPMENT PLAN 1994-1995 UPDATE FOR SECTION 18 FUNDS - FEDERAL TRANSPORTATION ADMINISTRATION WHEREAS, the Board of County Commissioners of Weld County, Colorado, pursuant to Colorado statute and the Weld County Home Rule Charter, is vested with the authority of administering the affairs of Weld County, Colorado, and WHEREAS, the Board has been presented with the Weld County Human Resources Transit Development Plan 1994-1995 Update for Section 18 funds, which is a requirement of the Federal Transportation Administration, with the terms and conditions being as stated in said plan, and WHEREAS, after review, the Board deems it advisable to approve said plan, a copy of which is attached hereto and incorporated herein by reference. NOW, THEREFORE, BE IT RESOLVED by the Board of County Commissioners of Weld County, Colorado, that the Weld County Human Resources Transit Development Plan 1994-1995 Update for Section 18 funds, to be submitted to the Federal Transportation Administration, be, and hereby is, approved. The above and foregoing Resolution was, on motion duly made and seconded, adopted by the following vote on the 29th day of March, A.D. , 1993. e !/ n /.i/ / BOARD OF COUNTY COMMISSIONERS ATTEST: WELD COUNTY, COLORADO D/4Y4 /V v�/,1.- Weld County Clerk to the Board Const yn9ce L. H�rbert, Chairman Deputy / / Clerk to the Boar \� W. H. ebster, P� l APPROVED AS TO FORM: -14-7—: /� orge . Baxter �f Lpyed_County Att rney -L---- Dale K. all . /2 / Barbara J. Kirk eyer / 930263 /i/ . Y57 Li . //A MEMORAnDUM WIIDcConstance L. Harbert, Chairman To Board of County Commissioners Date March 24, 1993 I t' I� COLORADO Walter J. Speckman, Executive Director Human Resources uVlli From Transit Development Plan Update Subject: - Enclosed for Board approval is the Weld County Transit Development Plan (TDP) Update for 1994 and 1995. This planning document is a requirement of the Federal Transportation Administration to apply for financial assistance under Section 18 public transportation funds. Section 18 funds are utilized by the Weld County Transportation Program to supplement transportation services to the elderly and disabled in rural Weld County. These funds are applied for annually and average $30,000.00 per year. This TDP Update evaluates progress made on the original objectives adopted in the 1988 TDP and addresses specific objectives to be worked on in 1994 and 1995. 930263 i,l -)rTj , ' WELD COUNTY TRANSIT DEVELOPMENT PLAN 1994 - 1995 UPDATE INTRODUCTION This is an update to the Weld County Transit Development Program of 1988. The update will address changes as related to the original TDP and discuss issues and projected needs through 1995. The long range plan is to conduct a joint TDP with the City of Greeley that would address concerns from 1996 to 2001. Goals and Objectives The Human Resources Advisory Committee which has acted as the Transit Advisory Committee since the completion of the 1988 TDP has reviewed the original objectives of the TDP and find that the objectives continue to be viable. See Exhibit A for a listing of the HRC Committee and the areas they represent. Transportation Setting The total population for Weld County, according to the State Demographer's Office is 131,821. The elderly population (60 +) grew from 14,813 in 1980 to 18,016 in 1990 according to the Colorado Demographer's Office. This is a 21.6% increase over 1980. See Exhibit B for 60 plus population changes by individual town. The basic dynamics of the Weld economy remain the same and growth continues to be greatest in the south and southwestern portions of the county. Elderly and handicapped citizens in this part of the county continue to feel isolated from services and needs for transportation for them continue to increase. The new airport is expected to have a growth impact on south Weld County which will have both positive and negative influences. The economy of south Weld towns could improve, but demand for services and environmental impacts will increase. MAJOR ACTIVITY CENTERS/TRANSIT TRIP GENERATORS Changes have taken place in the number and location of activity centers outside the city limits of Greeley. The updated list is as follows: Ault Ault Senior Citizens Center Dacono, Frederick, Firestone Tri Town Senior Center Eaton Eaton Senior Center Erie Erie Senior Nutrition Program Evans Evans Senior Center Fort Lupton Fort Lupton Senior Center Grover Grover Senior Center Hill N Park Hill N Park Senior Center Hudson Prairie View Senior Housing Johnstown Johnstown Senior Center Keenesburg Timberwood Senior Housing Kersey Kersey Senior Center LaSalle LaSalle Recreation Center Lochbuie Lochbuie Senior Center 930263 2 Mead Mead Senior Nutrition Site Milliken Milliken Senior Center Nunn Nunn Senior Nutrition Site Pierce Pierce Senior Center Platteville Platteville Senior Center Wattenburg Wattenburg Senior Nutrition Site Windsor Windsor Senior Center EXISTING SERVICE The Weld County Division of Human Resources serves a wide variety of individual programs and non-profit agencies. A review of the listing in the original TDP shows that this service is basically unchanged. Ridership Trends Year Passengers 1988 180,517 1989 184, 791 1990 177, 120 1991 184,391 1992 178,145 The Weld County Transportation System has a total of 40 vehicles up from 31 in 1988. See Exhibit C for an updated vehicle inventory and replacement plan through 1995. Maintenance, insurance, facilities, sources of funding, and local support remain largely unchanged. OTHER TRANSPORTATION SERVICES Please refer to Exhibit D made available to Weld County by the City of Greeley and taken from their most recent TDP. ALTERNATIVES ANALYSIS UPDATE The 1988 Weld County Transportation Development Plan outlined a variety of alternative ways in which the transportation needs of the community could best be met. These alternatives were based on the fact that the Transportation Program had expanded greatly since its inception. Expansion had not been matched by changes in management structure and procedures. It was pointed out that the program' s ability to meet the day-to-day activities was lessened due to inadequate staffing patterns. Following is an update on each of the alternatives offered in the original TDP. Significant progress has been made on many of the alternatives and measured progress has been made on others. Some alternative suggestions were not carried out because management believed it was not in the best interest of the program or because the alternative suggestion was beyond the program's means to implement. 930263 3 Alternative to increase the responsibility of the Transportation Coordinator Position: At the time of the 1988 TDP, the Transportation Office was staffed with the Transportation Director, one Dispatcher and occasional clerical assistance from drivers on an as needed basis. The Transportation Director was also assuming the duties of dispensing supplies to the Senior Nutrition sites, a time consuming activity. By 1989, a second dispatcher was hired and responsibility for nutrition supplies was assigned to a part time driver. Dispatchers ' shifts were set up as morning and afternoon shifts with overlapping time during the middle and busiest part of the day. In 1992 a computerized inventory system was installed to track the nutrition supplies. This system has lessened the Transportation Director's involvement in the tracking and ordering of nutrition supplies. Alternative to computerize the dispatching and accounting functions: Computerization of the accounting and dispatching functions has not occurred. We have had difficulty locating a computer program which we believe meets our specific needs. This is an area where we require substantial outside assistance which would be very costly. One improvement since the TDP has been the installment of a computer and D Base Software which has given transportation staff a spread sheet function that tabulates miles, passengers, and time per program. The summary information is given to the Fiscal Unit on a monthly basis. This work is delegated to a dispatcher and saves the Transportaion Director considerable time. Alternative to develop a Procedures Manual: The Human Resources Advisory Committee, staffed by the Executive Director of Human Resources has been assigned the responsibility for advice and oversight of the Transportation Program. As such, this committee has undertaken a formal review of all Transportation Program policies over the last two years. On a monthly basis the Transportation Director presents a policy for review and approval. This process is nearly completed and will result in the printing of policy manuals which will be made available to the drivers in June. Alternative to develop written job descriptions: At the time of the original TDP, Human Resources was using the Weld County Classification descriptions for transportation staff. Subsequently, separate job descriptions for bus drivers and dispatchers have been written. The job description for the Transportation Director is outdated and needs to be revised. 930263 4 Alternative to improve the personnel selection process: Policies which have been implemented in this area are outlined in Exhibit E. Alternative to improve driver training and retraining procedures: Ongoing training continues to be a weak area for the Transportation Program. The program has requested remodeling of space next to the Director's office for use as a training room. This would allow the Director to conduct one on one and/or small group training with driver's during road down time. A VCR and videos have been purchased. Almost all drivers have current first aide cards. Training is scheduled regularly at Red Cross. Alternative to raise driver wages: Beginning hourly wages for Human Resources drivers is at $6.94 per hour, up from approximately $5.13 four years ago. In addition, all part time drivers working 20 hours or more have pro rated health benefit coverage and sick and vacation benefits. These benefits have been newly implemented for part time workers. Annual increases are determined by the Board of County Commissioners and are beyond the control of Human Resources. Annual increases normally range from 2.5% to 6.0%. Recently the annual increases have been minimal due to overall budget restrictions. Alternative to institute quarterly staff meetings: Staff meetings occur, but will be scheduled more frequently when the staff/training room is completed. Alternative to provide a passenger waiting/staff room: Same as above. Alternative to take memberships in professional societies: The Transportation Program joined CASTA in 1989. The Transportation Director has also was a member of the RTAP Committee (Rural Transportation Assistance Program) during 1991/1992. The Transportation Director has been a member of the Weld County Safety Committee since 1978 and served two years as chair. Alternative to improve pre-trip vehicle inspection procedures: A vehicle service request form was implemented. This form is completed whenever a driver notes a problem. Drivers conduct a visual check of their vehicle every morning and every time they enter the vehicle thereafter. 930263 5 Alternative to sell advertising space on the exterior of the vehicles: This alternative was studied. We concluded that the amount of time and effort as well as the yearly maintenance of this project far outweighed the financial benefit to the program. We based our decision on research we conducted with other transportation systems who solicit exterior advertising. Alternative maintenance practices: The 1988 TDP found no fault with the regular maintenance program. However, it was recommended that the Transportation Program increase the number of spare vehicles for back up so that vehicle maintenance can occur in a timely manner. Regular meetings with the users group has assisted with the timeliness of the maintenance schedule. In 1988 we had 31 vehicles, currently the inventory is at 40 vehicles. We have four back up vehicles for the fleet of mini vans and one back up wheel chair lift vehicle for three others who are on the road constantly. Alternative of garaging vehicles in outlying communities: This recommendation was studied. Outlying vehicles has always caused problems for the Transportation Program in the past. We have received many complaints from citizens about the use of such vehicles. Furthermore, the coordination and monitoring that goes along with this model in a county the size of Weld is difficult. The concept has merit, but given our current staffing situation; we do not believe this to be a viable alternative at this time. Alternative to increase service to the eastern portion of the county: Attempts have been made to increase transportation to the Grover area of east Weld. We have not had success with regular runs to this part of the county. Participation is very low. Therefore, we continue to supply transportation on an on call basis. We also reimburse mileage to volunteer drivers who assist with transportation needs from this area of Weld County. Alternative to use volunteer drivers: We were never quite sure why this alternative was built into the TDP. We have had a system of volunteer drivers in Weld County for nearly 20 years. Most of our small rural towns have Senior Aide Coordinators. These coordinators recruit volunteer drivers to transport individuals from their communities to Greeley or other towns where services are available. The volunteers sign up under the VIS volunteer insurance which is paid for by Weld County Human Resources. At that time they also must show proof of insurance and proof of having a valid driver's license. Volunteer drivers document miles driven and are reimbursed at .25 cents per mile. The reimbursement for the county on an annual basis is approximately $10,000 per year. Need continues to be greater that the resources to pay for it. This would be an area where we would want to increase funding if it is ever possible. 930263 6 The county insurance plan prohibits the use of volunteers driving company units. Alternative service to Denver: The TDP recommended that Human Resources conduct a study to determine the extent of need for transportation to Denver and look at some type of contractual arrangement to pay for such a service. We do provide transportation to Denver for medical reasons to persons in rural areas on a limited, pre arranged basis. We do not see this as an area we should pursue for expansion. This appears to us to be a bigger issue than our program with Section 18 funds can address. In 1992 we had three requests for transportation to Denver that we were unable to fill. FUTURE PROGRAM SERVICES AND NEEDS There continue to be a number of transportation needs that the Weld County Transportation Program could potentially fill. Additionally, there continue to be infrastructure issues that need to be addressed which impact the overall management of the program. Following is a listing of recommendations, approved by the Transit Advisory Committee, which will be given serious attention during 1994 and 1995. MANAGEMENT PLAN Renovation of Transportation Program office space for a driver training center. The Weld County Transportation Program needs a driver training room on location. Because most of staff are hired part time and because of the variety of schedules that drivers are assigned; it is difficult to congregate all the drivers together at any given time for training. With a training room on site, the Transportation Director could schedule small group training. Excellent training videos are available and could be scheduled with individual drivers while they are in between routes. Development of a Computerized Client Data Base A variety of programs are served by transportation. A basic client record system which could be on the computer and easily accessed by the Transportation Director and the Dispatchers is a serious need. Once this information is input into a data base, it could be interfaced with other information to generate program reports. Implementation of a Cost Sharing Program for the Section 18 Clients Recently, the Weld Transportation Program has been studying a ticket voucher system that is being used in Northeast Colorado. We believe this system would best meet our needs, allowing us to work through each of our rural Senior Coordinator Stations. This ticket system or something similar needs to be implemented to generate additional monies during 1994/1995. 930263 7 Additional Staff Resources for Planning Many planning issues having to do with rural transportation needs in Weld County must be addressed. The Transportation Director is involved almost exclusively in the day to day operation of the program which includes the supervision of two dispatchers and 35 plus drivers, assistance with route schedules, reports, customer complaints, maintenance, bids, and program coordination issues. The Area Agency on Aging Director who supervises the Transportation Director is responsible for five other programs, as well. Due to the growth of the Transportation Program over the years, staff is taxed to keep up with the day to day activities of this program. A planning function needs to be addressed for this unit. TRANSPORTATION NEEDS Service to Wheelchair Users Demand for wheelchair service is increasing dramatically. This is the single most need area to be addressed in 1994 and 1995. Service for South Weld County Discontent with the transportation service to south Weld County is significant. This is particularly true for the Dacono, Frederick, Firestone, and Erie communities. Recently, the program has increased service to Dacono, Firestone, and Frederick to help seniors get to the Senior Center for special programs. A community group from this area is working with the Area Agency on Aging Office to conduct a community needs assessment. Results should indicate specific transportation needs which should be addressed in 1994 and 1995. General Service to Weld County With the 21% increase referenced earlier in the elderly population in Weld and the increasing need of the frail elderly for door to door service; the Weld County Transportation System must be prepared, at a minimum, to maintain current levels of service in 1994 and 1995. Opportunities to increase service must also be explored. Two realistic options would be to increase funding for the rural volunteer drivers and to implement a ticket book system similar to the Northeastern Colorado system for cost sharing. 930263 EXHIBIT A WELD COUNTY DIVISION OF HUMAN RESOURCES HUMAN RESOURCES COMMITTEE January 28, 1993 MEMBER TERM ENDS ADDRESS PHONE # Bolander, Gladys 12-31-93 P. 0. Box 465 352-6890 League of Women Voters Greeley, CO 80632 B. J. Dean, Director 12-31-94 P. 0. Box 5100 356-6664 Alcohol Recovery Center Greeley, CO 80632 Gartrell, Ruth 20099 Southgate Avenue 737-2942 South County LaSalle, CO 80645 10 to 2 at 351-7582 Kanten, Georgia 12-31-94 3102 17th Avenue, #5 356-2852 Veterans Greeley, CO 80631 W.H. Webster Centennial Building, 3rd floor 356-4000 County Commissioner Greeley, CO 80632 x 4200 Reum, Peter 12-31-93 P.O. Box 1523 U.N.C. MWF-351-2403 Choices for Independent Living Greeley, CO 80631 H-330-1088 Bennett, Don 3018 11th Avenue 353-0008 Senior Representative Evans, CO 80620 Maria Raseberry 2715 1/2 6th Avenue 356-4043 FENWC Parent Policy Council Greeley, CO 80631 930263 EXHIBIT 3 Change in the 60+ Population in Weld County 1980-1990 Demographic Data WELD COUNTY 1980 1990 PERCENT CENSUS CENSUS CHANGE CHANGE 14813 18016 3203 21.6% INTERCENSAL POPULATION ESTIMATES CEN POP CEN POP 1990 APR 80 APR 90 60+ POP AULT 1056 1107 236 BRIGHTON (MCP) 0 17 BROOMFIELD (MCP) 4 DACONO 2321 2228 374 EATON 1932 1959 407 ERIE (MCP) 1231 1244 143 EVANS 5063 5877 620 FIRESTONE 1204 1358 88 FORT LUTON 4251 5159 560 FREDERICK 855 988 126 GARDEN CITY 85 199 24 GILCREST 1025 1084 80 GREELEY 53006 60536 8727 GROVER 158 135 37 HUDSON 698 918 118 JOHNSTOWN 1535 1579 273 KEENESBURG 541 570 101 KEOTA 4 0 KERSEY 913 980 139 LA SALLE 1929 1783 235 LOCHBUIE 895 1168 172 MEAD 356 456 40 MILLIKEN 1506 1605 164 NORTHGLENN (MCP) 0 NUNN 295 324 44 PIERCE 878 823 102 PLATTEVILLE 1662 1515 181 RAYMER 80 98 22 ROSEDALE 38 SEVERANCE 102 106 17 WINDSOR 4277 5062 690 UNINCORPORATED (WC) 35542 32939 930263 W 0 0 w ❑ ~ CC O J- W: e ¢ ¢ e e s e x ¢ ¢ ¢ :¢ a C ❑ Z a O w Q r2 SS ❑ H W Z H W W M cc) CO V s. to t0 t le la to : CO' (0 40 (0 O w H 0) a a a) a a m a a) a m a sa) •ma) m m rn U ¢ ¢ ar a a O) a, O) a a a) a to a rn rn to rn a a) Q W X w Qj ( I I I I 1 03 III I I I I I N). 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H H 0. 3 Z ZZ zz , ≥ Z z z Oz w ¢ O• W w co op co c0 C 0 CO o n m m m m co w < i l c c c cc c J fis co as al IC > > > > > : > O 0 d 01 0 07 0) U U W Q 0'' 0 0 0 0 2 2 0 930263 > Cl;: :: 0 a 0 0 s: a a 0 C I— co S >< 12 : F 3 ctinii _ _ II m II II II II ii pi PP II II 0 II II 0 II II li II it II 10 II II IP II II I. ar ii i II I o it 930263 _- - - i " _ - ii II 11 ., . .. .. - - - - = = z: u 930263 _,J' 1 _ _ Transp, .ation Department's Bus Driver ring Procedures The Weld County Division of Human Resources ' Transportation Department has an on-going job order for bus drivers through the Employment Services of Weld County. This does not necessarily mean that a position is available. When a position is not available, those individuals who successfully complete the interview process , are put on a waiting list to be called when the next position is available (this at times causes problems as individuals may not be available when called weeks later) . The Transportation Program interviews eligible individuals every Wednesday to every other Wednesday. If an individual is interested, standards must be met before being set up for an interview. If these standards are not met, the individual will not be interviewed. A Motor Vehicle Report (MVR) from the State (Denver) or Fort Collins, must be provided before being considered for an interview. This MVR must be dated within the last 30 days and is screened for violations that would jeopardize the safety of the clients transported. The standards for Transportation Department drivers are as follows: 1. Prior to hire date, points assessed are not to be exceeded. These points are as follows: a. Total of 3 points assessed for a one (1) year period. b. Total of 6 points assessed for an eighteen (18) month period. c. Total of 9 points assessed for a three (3) year period. If you have ever had any of the following violations , you will not be considered for an interview: a. Driving while under the influence of alcohol or drugs. b. Driving while ability is impaired by alcohol or drugs. c. Leaving the scene of an accident. d. Speed contests. e. Eluding or attempting to elude a police officer. f. Excessive speed of 14 m.p.h. or more. If individuals meet the standards as established by the Transportation Department, then an interview is scheduled. Interviews are conducted at Employment Services of Weld County. The Interviewing Panel consists of the Transportation Director, a community representative, the Affirmative Action Officer, and any other individual deemed necessary by the Transportation Director. After being interviewed and an individual is recommended for hire, reference checks are conducted. These reference checks must be satisfactory before proceeding to the next process. If the reference checks are satisfactory then a police background check is conducted (a form informing the applicant that a police background check will be conducted is signed by the applicant) . If the police background check comes back clear, the individual is recommended, for hire, to the Executive Director for the Division of Human Resources. The Executive Director is the only individual with the authority to hire or fire staff for the Division of Human Resources. Once accepted by the Executive Director, the individual is placed on the payroll . For those who failed the process , a letter is sent to them informing them they did not get the position. 90263 EXHIBIT F Weld County HRD Transportation Program Financial Plan Based on 1993 Dollars Assuming No Additional Programs 1994 1995 Vehicle-Miles (1) 766,851 805,194 Capital Expenditures: Vehicles (2) $39,000 $39,000 Radios $3,400 $42,400 $3,400 $42,400 Operating Expenditures: Operating Costs (3) $640,321 $672,337 In-Service Costs (4) $1,200 $1,200 Administrative (5) $126,530 $768,051 $132,857 $806,394 Total Expenditures: $810,451 $848,794 Revenue: Agency Contracts $277,125 $281 ,532 Federal Grants $533,326 $567,262 Total Revenue: $810,451 $848,794 (1) Based on an anticipated increase in miles of 5% per year (2) Excluding vehicle replacements (3) Based on an average cost of $1 .10 per mile less 15% for administative costs (4) Assumes drivers are paid $5.00 per hour for attendance (5) Based on 15% of total operating costs 930263 Hello