HomeMy WebLinkAbout940917 RESOLUTION
RE: APPROVE COST REIMBURSEMENT CONTRACT BETWEEN EMPLOYMENT SERVICES AND CITY
OF FORT LUPTON AND AUTHORIZE CHAIRMAN TO SIGN
WHEREAS, the Board of County Commissioners of Weld County, Colorado,
pursuant to Colorado statute and the Weld County Home Rule Charter, is vested
with the authority of administering the affairs of Weld County, Colorado, and
WHEREAS, the Board has been presented with a Cost Reimbursement Contract
between the County of Weld, State of Colorado, by and through the Board of County
Commissioners of Weld County, on behalf of the Division of Human Services,
Employment Services of Weld County, and the City of Fort Lupton, commencing
September 26, 1994, and ending September 30, 1995, with further terms and
conditions being as stated in said contract, and
WHEREAS, after review, the Board deems it advisable to approve said
contract, a copy of which is attached hereto and incorporated herein by
reference.
NOW, THEREFORE, BE IT RESOLVED by the Board of County Commissioners of Weld
County, Colorado, that the Cost Reimbursement Contract between the County of
Weld, State of Colorado, by and through the Board of County Commissioners of Weld
County, on behalf of the Division of Human Services, Employment Services of Weld
County, and the City of Fort Lupton be, and hereby is, approved.
BE IT FURTHER RESOLVED by the Board that the Chairman be, and hereby is,
authorized to sign said contract.
The above and foregoing Resolution was, on motion duly made and seconded,
adopted by the following vote on the 19th day of September, A.D. , 1994.
/ A BOARD OF COUNTY COMMISSIONERS
ATTEST: O ,�ljte''� ��2 WELD COUNTY, COLORADO
Weld County Clerk to the and
W H. WebsteT0aç
, C
BY: '
Deputy Cler to e Board Dal . Hall Pr
George.Y. Baxter
Coun y Attorn y /Lt
arara J. Kirkm yer
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lig/ )I0 c c : /Is, rr«Parv'
COST REIMBURSEMENT CONTRACT
THIS CONTRACT is made this 19th day of September 1994, by and between the
City of Fort Lupton, Fort Lupton Colorado hereinafter referred to as the City of
Fort Lupton, and the Board of Weld County Commissioners, Weld County, Colorado
for the use and benefit of the Division of Human Services, Employment Services
of Weld County, 1551 North 17th Avenue, Greeley, Colorado 80632, hereinafter
referred to as Employment Services.
WITNESSETH:
WHEREAS, authority exists in the law, and funds have been budgeted,
appropriated, and otherwise made available and a sufficient unencumbered balance
remains available for payment; and
WHEREAS, required approval, clearance and coordination has been
accomplished from and with appropriate agencies; and
WHEREAS, state funds have been made available by the Department of Local
Affairs through the Youth Crime Prevention and Intervention Program (YCPI) under
the grant making authority of HB 1360; and
WHEREAS, Employment Services is authorized under Colorado Revised Statues
24-50-504 (3) ; and
WHEREAS, the City of Fort Lupton and Employment Services have collaborated
and have developed a plan to provide youth service or conservation corps programs
for teenagers and young adults; and
WHEREAS, as of the date of execution of this agreement Employment Services
meets all other requirements for entering into this contract.
NOW THEREFORE, the parties agree as follows:
I. Services
Employment Services shall use its existing agency structure to
operate the program, including processing applications, using the management
information system in place at Employment Services, reporting statistics,
providing the crew leader and crew leader wages, fiscal services, youth wages and
benefits for this project, and training services in compliance with the
"Statement of Work" set forth on page 2 infra. The City of Fort Lupton shall
provide the project site, all necessary materials and equipment, technical and
planning assistance in the design , development, and construction of the parks
and trail projects, a central meeting place for the corps, surveys of the park
land, and a forester.
II. Contract Amount
In consideration of the satisfactory performance of Employment
Service under this contract, the City of Fort Lupton shall reimburse Employment
Services, subject to additions and/or deductions as provided by or pursuant to
modification, an amount not to exceed ninety thousand and no/100 dollars
($90,000) and in no event shall obligations be made after 30 September 1995.
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III. Period of Performance
Employment Services agrees to commence delivery of the contemplated
services on the 26th of September 1994, and agrees to deliver such services in
as expeditious a manner as possible, but in any event services for which payment
is contemplated by the terms of the contract shall be completed by the 30th of
September 1995.
IV. Reimbursement Procedures
If costs incurred are allowable and warranted, the City of Fort
Lupton will reimburse Employment Services on a need basis. In order to receive
payment, Employment Services shall submit certified invoices, in such form and
detail as required, to the City of Fort Lupton.
V. Method of Payment
The method of payment under this contract will be cost reimbursement
with all contract costs charged to the cost categories specified in the budget
of the YCPI Grant Proposal. No costs will be chargeable to a cost category
except to the extent that such benefits are received by such category.
VI. Changes in Budget Cost Categories/Line Items
Employment Services shall obtain written prior approval from the City
of Fort Lupton prior to any movement of funds between, or within, budget line
items.
VII. Work Statement
A. Corps Description
Employment Services will operate a non-residential corps program for
youth from the Fort Lupton area known as the Weld County Youth Conservation Corps
(WCYCC) . The program will emphasize service learning, leadership development,
work maturity skills, teamwork, citizenship and job skill training. The work
project for the City of Fort Lupton will be designed to have value to the
- community and be of value to the crew.
The WCYCC will provide for the enrollment of twelve (12)
corpsmembers, to be supported with funding from the YCPI grant, who will work
under the supervision of one crew leader and provide approximately 14,880 service
hours of conservation and service activities. For the purpose of this contract,
funding is provided for the enrollment of twelve (12) corpsmembers and associated
operating costs including costs for the crewleader to be incurred by Employment
Services under this agreement. Corpsmembers will be paid the following;
approximately 20 hours per week at $4.57 x 14 weeks, 20 hours per week at $4.85
x 14 weeks, 20 hours per week at $5.11 x 14 weeks, and 40 hours per week at $5.39
x 10 weeks for each hour they are involved in work or education activities.
Referrals will be made to the WCYCC from the local school district, probation
department, police department, social services and the community at large. A
review panel will review corps applications and select youth for the WCYCC. The
process will ensure the diversity of the crew in age, sex, cultural and ethnic
backgrounds. Corpsmembers will attend an orientation which describes the goals
of the WCYCC, safety instruction and corps rules.
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All corpsmembers will be assessed for reading and math skill levels
using the TABE. Education and life skill training will be accomplished through
the Jostens Computerized Learning System and Conover Workplace Literacy System
or other appropriate methods. The Employment Services vocational/educational
advisor and local school officials will be responsible for the educational
components of the program. Activities will also be designed and conducted to
build self-esteem and motivation. Teamwork, self-confidence and leadership
skills will be developed through a ropes course conducted at the beginning of the
work project. Reflection activities will be conducted on a daily basis through
journals and group discussions. Corpsmembers will be post tested to measure any
increase in reading and math levels and to measure attitudes and work maturity
skills.
Employment Services agrees to use any logos, patches or other
identification developed by Employment Services and the City of Fort Lupton to
enhance the identity and visibility of the corps.
Of the total corpsmembers enrolled into the WCYCC, Employment
Services will ensure that 75% of the participants will be educationally or
economically disadvantaged, 40% will be minorities, 100% will complete work
maturity competencies, 100% will participate in team building, goal setting,
leadership development, motivation and self-confidence workshops or activities,
100% will participate in educational activities, 100% will participate in life
skills training, 100% will earn wages and become more economically self-
sufficient due to their participation, 100% will be involved in a reflection
component on a daily basis, and 100% will be involved in and have responsibility
to work with the Fort Lupton City Council and achieve a better sense of
appreciation for community involvement and of their rights and responsibilities
as citizens.
B. Eligibility and Target Populations
Individuals enrolled into the conservation and service corps
program shall at the time of enrollment be citizens or nationals of the United
States or lawful permanent resident aliens of the United States and be not less
than 16 years of age nor more than 21 years of age.
To the extent possible, Employment Services will assure that
equitable service is provided to those eligible populations identified as most
in need. Employment Services shall ensure that educationally and economically
disadvantaged youth including youth in foster care who are becoming too old for
foster care, youth with disabilities, youth with limited English proficiency,
youth with limited basic skills, homeless youth, and youth who have had
involvement with law enforcement agencies, are provided opportunities to enroll.
Priority for services shall be given to youth who have not obtained a high school
diploma or the equivalent of such diploma.
C. Worksite Selection
Employment Services will operate the conservation corps
projects with funding under this contract that have been selected by the City of
Fort Lupton and Employment Services. These projects will consist of youth
working at parks and trail projects and will include: conservation,
rehabilitation and improvement of wildlife habitat, trail maintenance and
improvement, and erosion, flood and drought control and assistance.
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The activities described above shall not be conducted by any
business organized for profit, labor union, partisan political organization,
religious group or organizations, and domestic or personal service company or
organization.
The parks and trail projects in the City of Fort Lupton will
be the major work projects for the WCYCC. If for any reason the work project is
canceled or changed the City of Fort Lupton and Employment Services shall agree
upon a new work site.
D. Responsibilities to participants
Employment Services may provide if appropriate, limited and
emergency medical care, transportation to educational components, child care, and
other supportive services including supplies and equipment to each participant.
E. Evaluation
Employment Services agrees to evaluate the activities and
effects of participation in the corps experience. This will include, but not
necessarily limited to, the collection and analysis of data, any required federal
or state reports, quality control, the effectiveness of the program, program and
participant outcomes, including the selection and collection of information about
control groups who are not selected to participate in funded programs, reflective
experiences and return on investment for the work performed.
Employment Services will submit an interim written report for
the periods ending December 1994, April 1994, June 1995, and a program final
written report September 30, 1995 in the format required by the City of Fort
Lupton indicating the accomplishments of the program's goals and objectives.
F. Academic Credit
Employment Services certifies that standards and procedures for
the awarding of academic credit and the certification of educational attainment
in programs conducted under this project are consistent with the requirements of
applicable state and local laws and regulations. These standards and procedures
provide that participants: 1) will participate in programs that will prepare them
to earn a high school diploma or equivalent for non-high school graduates; 2) may
arrange to receive academic credit in recognition of the education and skills
obtained from service satisfactorily completed; 3) use service learning methods
whenever practicable.
G. Monitoring
Employment Services shall monitor all project components and
activities during the operational phase of the project, and the results
documented for the following;
1. Basic Education: each educational site shall be monitored
once within a period of 4 weeks and twice in any period exceeding 4 weeks;
2. Youth Conservation Sites: work sites must be monitored at
least once during the program;
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Monitoring will address, at a minimum: compliance with
applicable laws and regulations, including child labor laws; compliance with the
City of Fort Lupton policy and the YCPI plan; completion of required documents,
including testing and/or time and attendance reports; and effectiveness in
meeting the goals established for the project component. In addition, each
participant shall complete an evaluation of the program that will be made part
of the participant file.
H. Budget and Budget Requirements - Employment Services
1. Budget Total
a. Fiscal Support $ 2,500.00
b. Staff Personnel and $16,156.00
Benefits
c. Youth Pay/Benefits $62,000.00
d. Training and Education $ 6,844.00
e. Supportive Services $ 2,500.00
TOTAL CONTRACT AMOUNT $90,000.00
Employment Services agrees to contribute as an in-kind service
those functions and activities under this contract which are considered
administrative in nature. Employment Service also agrees to contribute the
following amount:
a. Youth Pay/Benefits $30,000.00
b. Administration $ 165.00
TOTAL CONTRIBUTION AMOUNT $30, 165.00
The City of Fort Lupton agrees as an in-kind services those
functions and activities under this contract-which are considered administrative
in nature. The City of Fort Lupton also agrees to contribute the following
amount:
a. Materials $30,000.00
b. Equipment $10,307.00
c. Staff $12,000.00
d. Contract Services $15,000.00
Engineering ($3,500.00)
Surveying ($1,500.00)
Construction ($11,000.00)
TOTAL CONTRIBUTION AMOUNT $67,307.00
TOTAL PROJECT AMOUNT $187,472.00
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2. Taxes
All participants receiving wages or compensation in lieu
of wages, must have appropriate Federal, State and local income tax withheld on
those earnings. Federal Insurance Contributions Act (FICA) payments must also
withheld.
3. Equipment Purchase
No capital equipment shall be purchased from funds
obligated in this contract.
VIII. Matching Funds
Employment Services agrees to provide an overall match of thirty
thousand and no/100 dollars ($30,000) which represents Employment Services share
of the total grant amount.
IX. American Disabilities Act Provision
Employment Services assures the City of Fort Lupton that at all times
during the performance of this contract that no qualified individual with a
disability shall, by reason of such a disability, be excluded from participation
in or denied benefits to the services, programs, ar activities performed by
Employment Services, or be subjected to any discrimination by Employment Services
upon which assurance the City of Fort Lupton relies.
X. Special Conditions
Employment Services shall perform its duties hereunder as a
contractor and not as an employee. Neither Employment Services nor any agent or
employee of Employment Services shall be deemed to be an agent or employee of the
City of Fort Lupton.
Employment Services shall pay when due all required employment taxes
and income tax withholding including all federal and state income tax and local
head tax on any monies paid pursuant to this contract. Employment Services
acknowledges that Employment Services and- its employees are not entitled to
unemployment insurance benefits unless Employment Services or a third party
provides such coverage and that the City of Fort Lupton does not pay for or
otherwise provide such coverage. Employment Services shall have no
authorization, express or implied, to bind the City of Fort Lupton to any
agreements, liability, or understanding except as expressly set forth herein.
XI. Program Requirements
1. Recruitment/Selection/Population to be Served
Employment Services shall provide recruitment information to
the community, and especially target groups, of the availablility of programs and
services under this contract. Community agencies and other human services
providero shall be actively encouraged to refer potetially eligible clients for
enrollment.
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Employment Services shall select and enroll participants for
the program who are most in need of conservation and service corps services.
This will be accomplished by Employment Services based on an analysis of the
applicant's current situation. This analysis shall include such as total family
income, size of family, means of support, severity of barriers to employment,
reliance on public assistance, length of unemployment, educational level
attained, and any other factors which might affect the applicant's need for
services.
2. Eligibility Verification
Employment Services shall ensure that all participants enrolled
under this contract meet eligibiltiy requirements at time of enrollment.
Determination of eligibility shall be made and documented for each applicant in
accordance with requirements specified.
3. Intake and Assessment
Applicants enrolled in the program will undergo initial
assessment, including assessment of reading and math skills, to determine which
service will be most beneficial. Testing for specific learning disabilities may
be provided if determined appropriate.
4. Orientation to the Program
Participants shall receive orientation to the program which
will include topics such as: participant rights/responsibilities, safety,
supervision, complaint procedures, and the payroll system. Training agreements,
if applicable, and complaint procedure forms, will be reviewed and signed by the
participant.
The crew supervisor shall receive an orientation to the program
which will include topics such as: safety, program goals, program
responsibilities, crew supervision, child labor laws, and other topics related
to the supervision of the crew.
5. Participant Records
Employment Services' Special Programs Coordinator shall monitor
worksites at a minimum of twice monthly to counsel and safegaurd against fraud
and abuse, and record the results for the file. All files will be maintained at
Employment Services. Each file will contain, at a minimum, an enrollment form,
activity forms, grievance form, case log notes, employability development plan,
if appropriate, and other applicable forms required according to the activity of
enrollment.
6. Participant Payments
Participants shall be paid by check disbursement by Employment
Services. Complete participant time and attendance sheets signed by both the
crew leader and the participant shall be maintained to support each participant
payment. Evidential documentation which adequately supports participant related
payments shall be maintained. All participants will be covered by worker's
compensation insurance, to be obtained by Employment Services.
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7. Limition on Placement
No participant shall remain enrolled in conservation or service
corps programs for more than 15 months.
8. Internal Monitoring
Employment Services will establish procedures for regular
internal monitoring.
IN WITNESS WHEREOF, the parties hereto have executed this contract on the day
first written above.
.,
6:.-3,,,,,,
W.h�Webs far, Chairperson N �l iau
p Gerald A. Pineau
Board of Weld County Commissioners City Administrator
City of Fort Lupton
ATTEST AS TO FORM
Wad J. Speckman, Executive Director
Weld County Division of Human Services
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sq(4:t-r- mEmoRAnDum
Weld County Board of Commissioners
To W.H. Webster Date September 15, 1994
COLORADO From Walter J. Speckman, Human Resources Executive Director
Subject:Contract Between Employment Services of Weld County and
City of Fort Lupton
Enclosed for Board approval is a contract between the City of Fort
Lupton and Employment Services of Weld County, for the Weld County
Youth Conservation Corps Plan.
The Youth Conservation Corps Plan requests $90,000.00 of Youth Crime
Prevention Initiative funding to combine with $15,685.00 of the
National Association of Service and Conservation Corps funds
received from from the State in a contract with the Department of
Local Affairs, Office of Rural Job Training. The grant is directed
toward serving 12 high-risk Weld County youth in 52 weeks of
meaningful work and service learning experiences. The youth will be
involved in community parks and trail projects in Ft. Lupton. Youth
will also participate in basic skills remedial classes,
employability classes, and other educational classes which will
focus on team building and leadership skills.
Funding provided by the City of Fort Lupton for the project is
$90,000.00, and the period of performance of is from September 26,
1994, to September 30, 1995.
If you have any questions, please telephone me at 353-3800.
940917
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