HomeMy WebLinkAbout901172.tiff 46)fit, mrmoRAnDUI) i
Gene R. Br, Chairman
To County Board of County Commissioners Date November 13, 1990
COLORADO From Walter J. Speckman, Executive Director, Human Resourc
sub,ect: FY 1991 Area Agency on Aoinq Annual Plan Supplement
Enclosed for Board approval is the Fiscal Year 1991, Area Agency on
Aging Annual Plan and Budget. The total budget request is for $357,103
in federal and state monies. A summary of the budget allocations is as
follows:
Administration $ 32,704
Supportive Services 156,743
Congregate Meals 138,061
Home Delivered Meals 29,595
TOTAL Federal/State Request $357,103
The Plan was presented in public hearings in Dacono on September 18,
1990, and in Kersey on October 2, 1990, and approved by the Area Agency
Advisory Board on November 5, 1990. Agencies to be funded under this
Plan include:
Home Health Services for Case Management Clients:
NORMEDCO, HHCS, NPSI $ 9,300
Weld Mental Health Peer Counseling Program 23,737
Eldergarden Adult Day Program 13,950
RVNA Home Health Care 21,390
Meals on Wheels 23,966
Catholic Community Services Hispanic Outreach 25,653
Catholic Community Services Respite Care Program 7,931
Charles Connell , Attorney Consultant 6,045
If you have any further questions , please telephone Linda Piper at
353-3816.
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SECTION A:
ANNUAL PLAN AND GRANT APPLICATION
TITLE III - SLDER AMERICANS ACT
Fiscal Year 1991
Due: October 15, 1990
Colorado Department of Social Services
Aging and Adult Services
1575 Sherman Street, 10th Floor
Denver, Colorado 80203-1714
Grantee Organization Weld County Division of Human Resources
Address 1551 N 17 Avenue, PO BOX 1805
Greeley, Colorado 80632
Area Agency Name Weld County Area Agency on Aging
Address 1551 N 17 Avenue, PO BOX 1805
Greeley, Colorado 80632
Grant Award Number
Grant Period From January, 1991 To December, 1992
Type of Application /1-7 Initial Application / / Revision
i
(2/90)
STATEMENT OF INTENT
The Annual Plan is hereby submitted for Region II B
Planning and Service Area
for the period January 1 , 1991 through December 31 , 1991 . It includes
all assurances and plans to be followed by the Weld County Area Agency on Aging
Name of Area Agency on Aging
under provisions of the Older American' s Act, as amended, during the period
identified. The Area Agency identified will assume full responsibility to
develop and administer the Annual Plan in accordance with the requirements of
the Act and related State Policy. In accepting this authority, the Area
Agency assumes responsibility to promote the development of a comprehensive
and coordinated system of community services and to serve as the advocate and
focal point for older persons in the planning and service area.
The Annual Plan has been developed in accordance with the rules and
regulations specified under the Older American' s Act and is hereby submitted
to the Colorado Department of Social Services , Aging and Adult Services for
approval .
November 13, 1990 (Signed)acfn-CleA..- e
(Date) (Director, Ar Agency on Aging)
November 13, 1990 (Signed)
(Date) (Executive Director, Grantee Organization)
v
The governing body of the Area Agency has reviewed and approved the Annual
Plan.
November 19, 1990 (Signed)
(Date)
(Title) Chairman. WeJd County Commissioners
(Chairperson of Governing Board, County
Commissioners, etc. )
ii
(7/89)
ADVISORY COUNCIL REVIEW
The Area Agency Advisory Council has had the opportunity to review and comment
on the following items in the annual plan and grant application. (Comments
are attached. )
1 . Statement of Intent and Justification for Transfers Budgeted among 8, C-1
and C-2:
2. Application for Waiver for Area Agency to Provide Direct Services :
3. Request for Waivers of the Requirement to award minimum percentage of
funds for required support services : and
4. Revisions to the Annual Plan and Grant Application which result in a 157.
change in funds, or client services .
November 13, 1990 /r
(Signed) �h.� ��.�. „, t
(Date) (Chairperson, Area Agency Advisory
Council )
er
(7/89)
ABLE OF CONTENTS
SECTION A: :NTRODUCTICN PAGE If
Annual Plan and Grant Application Cover Page i
Statement of Intent i
Advisory Council Review i
Table of Contents iv
SECTION B: ANNUAL PLAN
AAS 100 Annual Plan Summary 1
AAS 110 Goals and Objectives 3
AAS 116 Targeting Plan 10
AAS 120 County Priorities , Services , and Resource 11
Distribution
AAS 130 Title III Service Objectives and Cost Summary 12
SECTION C: GRANT APPLICATION
AAS 200 Title III Award Request 15
AAS 205 Request for Approval of Transfer cetween
Title III B, C-' and C-2 ( if applicable) 16
AAS 210 Title III Budget Summary for Services 17
AAS 220 Area Agency Administration Budget 18
AAS 225 Title III B Support Services Budget 19
AAS 235 Title III B Grants by Service Provider 20
AAS 240 Title III Nutrition Budget 22
AAS 260 Title III C-1 and C-2 Meal Service Chart 26
AA$ 275 Title III D Support Services Budget 30
AAS 276 Title III D Grants by Service Provider 31
AAS 280 Proposed Staffing Plan for the Area Agency 32
AAS 290 Community Focal Points and Senior Centers 33
SECTION D: ATTACHMENTS
1 . Summary of public hearings . 37
2. Audit plan. 38
3. List of nutrition sites closed and opened since prior year' s Annual
Plan. _
4. Senior center facilities acquisition, construction or
alteration ( if applicable) . _
5. Nutrition narrative for first year nutrition providers
(if applicable) . _
iv
(2/90)
SECTION E: APPROVALS ( if applicable)
1 . Request for approval of capital expenditure(s) : 38
a. Acquisition of fixed asset(s) valued at $1000 or more.
b. Repair(s) valued at $500 or more which increase the
useful life of the asset.
2. Request for approval to acquire aata processing haroware
and/or software. 38
3.
Lertification Regarding Lobbying 42
SECTION F: WAIVERS
1 . Direct Service Provision Waiver 45
2. Waiver of Required Services. -
iv
(2/90)
r-, ,
SECTION B: ANNUAL PLAN
TITLE III OLDER AMERICANS ACT
ANNUAL PLAN SUMMARY
Three areas of emphasis will be concentrated on for FY 1991 .
These areas are community services, community based support
services, and long term care services. Planning,
coordination, advocacy, resource development and contractual
arrangements for FY 1990 will focus on enhancing these areas
of emphasis.
1 . In FY 1990, much was accomplished in continuing to
strengthen the rural community outreach program which is
called the Senior Aide or WELDCO network. The network,
consisting of 20 Senior Aide Stations throughout rural
Weld county, is the core of the Area Agency"s rural
outreach as well the rural information and referral
system. With on going technical assistance and support
many rural stations continued to expand services to
seniors within their catchment areas. In 1990 a majority
of the senior aide stations became involved in the
Colorado Food Share Program. This program has had a very
positive affect on entire rural communities, providing
an additional source of food and increasing volunteerism
in the communities.
In FY 1991 , the Area Agency will continue to emphasize
outreach to Hispanic elderly by building on the progress
of made in the current year. Five new Hispanic support
groups were formed in 1990. The Area Agency will
concentrate on strengthening and expanding these groups.
Particular emphasis will be given to building leadership
within these groups.
2 . In FY 1990 , the Area Agency worked to fine tune the day
to day management of the Home and Community Based
Services Program. The goal of a comprehensive, single
entry point for long term care case management services
is still in progress. The principal barrier to fully
realizing the full potential of this program continues
to be inadequate funding for both casemanagement services
and funding for home health care services.
In FY 1991 , the Area Agency will continue to be an active
player in the State of Colorado planning process for
Single Entry Point implementation. Locally, emphasis
will be on seeking other sources of funding to support
the private side of the case management program. In
addition, the Area Agency will continue to staff and
provide technical assistance to the Long Term Care
Coordinating Committee comprised of approximately 25
agencies involved in long term care service to elders .
The Committee will assist the Area Agency in planning
activities directed toward elder abuse , shared housing,
public relations, single entry point implementation, live
in companions, respite care , and guardianships. em
PAGE 1
ANNUAL PLAN SUMMARY (continued) Region II B
FY 1991
Page 2 of 2
3. The Area Agency will continue to support an array of
"intermediate" service to promote independence and
improve the quality of life of frail elderly in a home
setting. In 1991 , the Area Agency will concentrate on
expansion of transportation services to South Weld County
and other more remote areas of the county. This
expansion will be made possible through new funding from
the Colorado Department of Highways UMPTA Section 18
grant .
Caregiver support outreach increased in FY 1990 through
a grant from the Colorado Trust . Several support groups
have been formed and more volunteers have been recruited
to assist with this growing need. During year two, 1991 ,
the Area Agency will work even more closely with this
project to make existing services more available to
caregivers in rural areas of the county.
In FY 1990, a complete evaluation of the Area Agency's
legal service program was conducted. This resulted in
a reordering of priorities in regard to services provided
under this program. Services will be targeted even more
to those most in need, with most Wills being referred to
local attorneys. In 1991 , the Area Agency will fine tune
this reordered service . In the absence of donations which
were generated from providing Wills, the Area Agency will
need to seek other ways to supplement the income of this
program.
In 1991 , the Area Agency expects increased involvement
with Nursing Homes due to the enactment of the new OBRA
legislation. A volunteer visitor program to nursing
homes will be implemented to increase contact with Weld's
five facilities. Board and Care Homes will continue to
be a major issue for Weld County. The Area Agency will
work to enforce existing state and local regulations
affecting board and care homes . We will also, seek to
strengthen these regulations . Unfortunately, the
potential for abuse and poor quality of care in board and
care homes continues to be great .
Shared housing, live in companions, adult day expansion,
elder abuse, and guardianships are other resources the
Area Agency will continue to concentrate on in FY 1991 .
PAGE 2 -
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Region II B
FY 1991
TARGETING PLAN
The Weld County Area Agency on Aging"s plan to ensure that
services are targeted to low-income and minority individuals
is based on the following strategy:
1. Targeting to Minority
increase outreach worker FTE time for the Catholic
Community Services Hispanic Minority Outreach
Program.
allocate time of Area Agency Administrative
Assistant (bilingual) to work with the Catholic
Community Services outreach workers to increase
outreach to selected rural communities.
recruit Hispanic leaders to serve as members of the
Area Agency Advisory Board.
provide training and technical assistance to AAA
Board members, Senior Aide Coordinators, Long Term
Care Coordinating Committee members, and others on
issues and concerns of serving Hispanic elders.
advocate with United Way of Weld County to increase
local funding of the Hispanic Elderly Outreach
Program.
2. Targeting to Low Tncome
issue purchase of service agreements that
specifically target Title III funds to be used to
suubsidize services for individuals who have no
other source of third-party reimbursement, including
private pay.
utilize a case management approach for the
expenditure of Title III dollars on home health care
activities ensuring that services are targeted to
those most in need.
provide services in towns and neighborhoods where
there are concentrations of low income and ensure
services are accessible.
,
PAGE 10
Region II B
FY 19 91
1
COUNTY PRIORITIES, SERVICES, AND RESOURCE DISTRIBUTION
Section A: Describe the special needs and priorities of each county within a
multi—county PSA which has 1% or more of the state' s 60 plus population .
Section B: List the services which will be provided to address the special
needs of each of those counties and identify the Title III Federal /State funds
to be expended within each county.
SECTION A: PRIORITIES: COUNTY
NOT APPLICABLE
SECTION B: SERVICES AND RESOURCE DISTRIBUTION
SERVICES FEDERAL/STATE FUNDS
NOT APPLICABLE
Reviewed by county council on . Their comments are
included in Attachment Number 2 . (Date)
1 Each county must be entered on a separate form.
Page of
AAS 120
(7/89)
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SECTION C: .dRANT APPLILA! ICN
ITLE ::: OLDER AMERICANS ACT
9 -JIB 2-B
type of Application Account No. Region No.
X77 Initial Area Agency:
_/ Revision of Application
Submittea
Grant Application Period: from January 1, 1991to December 31, 1991
TITLE III AWARD REQUEST
Potential NOGA Award
Award Transfer Reauest I Request
, I
Admin Carryover -0- 1 -0-
Admin New Alloc. I 32,704
-0- ! 32,704
TOTAL ADMIN. I 32,704 -0- � 32,704
Part B Carryover -0- Siliam _0_
Part B New Alloc 118,085 32,908 150,993
TOTAL PART 5 118,085 32,908 150,993
Part Cl Carryover -0-
I -0-
Part Cl New Alloc 158,061 (20,000) 138,061
TOTAL PART rl 158,061 (20,000) 138,061
?art C2 Carryoverl 7,000 I I 7,000
I
Part C2 New Allocl 35,503 (12,908) 22,595
TOTAL PART C' 42,503 (12,908) 29,595
agiommini
Part D Carryover 2 ,875 i I 2,875
Part D New Alloc 2,375 j 2 ,875
TOTAL PART D 5,750
I 5,750
Tot Svc Carryover 9,275 -0= 9,375
Tot Svc New Alloc 314,524 -0- 314,524
TOTAL SERVICES 324.399 -0- 324,399
Part D is excluded from all transfers.
AAS 200
Page ,r ...27 , (2/90)
Region 2-B
FY 19 91
REQUEST FOR APPROVAL OF TRANSFER
Statement/Justification for the Transfer:
Weld County AAA requests the transfer of $20,000 out of C-1 and
$12,908 out of C-2. The total amount, $32,908, will be transferred
to B Services.
The C-1 and C-2 budgets, less the transfer dollars , will still allow
both to maintain their present course on number of sites and/or meals
served (based on 1990 figures).
The B Services cover a number of various services to Weld County' s
elderly population. Because of the size and various services given
in this category, Weld County AAA feels the need to supply this area
with the extra dollars as long as it does not inhibit services to
any other category.
A summary of public hearing comments with regard to the transfer of funds is
included in Attachment Number 1 . (Please note: A public hearing is required
for revised area plans only if there is a 157 change in funding or client
services.)
AAS 205
(7/89)
Page 16 d .-I .) ",
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Region 2-B
FY 19 91
AREA AGENCY ADMINISTRATION BUDGET
Prior
Year' s Cash In-Kind Total
Expenditures, Budget Budget Budget
LINE ITEM BUDGET
PERSONNEL 33,515 37,792 -0- 37,792
TRAVEL 4,572 1 ,500 -0- '_ ,500 �
I
I
EQUIPMENT 240 -0- -0- -0-
OTHER DIRECT 9,815 5,322 -0- 5 ,322
INDIRECT
TOTAL 48,]42 44.614 -0- 44,614
I
o
v FEDERAL 35,434 32 ,704 I1 32 ,704
O N
4 'O
7 F
73 it-, LOCAL 12,705 11,910 -0- 11,910
I Cash only. From the most recent final expenditure report.
AAS 220
(2/90)
Page 18
7.
Region 2-3
FY 1991
-ITIE III B SUPPORT SERVICES BUDGET
� I
Prior
Year' s Cash In—Kind Total
Expenditures] Budget Budget Budget
LINE ITEM BUDGET
AAA EXPENDITURES
PERSONNEL 67,903 67,287 -0- 67,287
TRAVEL 4,783 1,000 j -0- 1 ,000
EQUIPMENT
OTHER DIRECT 26,021 2,000 -0- 2 ,000
t
INDIRECT � I
AAA SUBTOTAL 98,707 70,287 -0- 70,287
CONTRACTUAL
Unit cost 43,948 37,435 -0- 37,435
reimb.
SUBGRANTEE 70,154 106,271 -0- 106,271
i
TOTAL 212,809 213,993 -0- 213,993
o PROGRAM INCOME 5,818 3,000 mommimmommil 3,000
Cl
L• , FED/STATE 206,991 150,993 ®I150,993
c
(n w
LOCAL 55,000 -0- 55,000
Indicate the percent of the Title III B Funds budgeted to be expended in the
following priority service categories:
Category Percent
Access 261
In-home 26
Legal 8%
1 Cash only. From the most recent final expenditure report.
AAS 225
(2/90)
Page 19 - ^.!`,
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Region --g
a 9--
-Fri ; . I IUTRITICN RUDGET*
PROVIDER NAME: >+eld Ccunty AAA 3-1 ii7r7 CONGREGATE MEALS
-2 / -OME-DELIVERED
3ONTRACT PERIOD: jan 1 , 1991 - Dec. 31, 1991 — +EALS
PROGRAM INCOME
FEDERAL/STATE/LOCAL PROGRAM INCOME i GRAND TCTAL I
Cash In-Kind Totai (C + 0)
LINE I-EM BUDGET (A + 3) I
RAW FOOD
t
PERSONNEL 40,9981 40,998 40,998
TRAVEL 2,7711 2 ,771 i 2 ,771
i
EQUIPMENT
OTHER DIRECT 9,746 ,1 9,746 9,746
�1
INDIRECT EMINIMMEmmomMileI f
CONTRACTUAL
(unit cost reimb) 109,2001 109,200 i 81,990 191 ,190
TOTAL BUDGET 162,7151 162 ,715 81 ,990 244,705
LESS USDA CASH (24,654)®j (24,654) Inmisj (24,654)
NET BUDGET 138,061 138,061 I 81 ,990 1220,051
fit
o PROGRAM INCOME Imo'®1Ommommol1 81,990 81 ,990 !
f I �I
i.t, FED/STATE 138,061 138,061 138,061
n" �
LOCAL
ANTICIPATED U.S.D.A. CASH PAYMENT (either C-1 or C-2 as appropriate) :
Total Number of Eligible Meals (either C-1 or C-2) 65,000
U.S.D.A. per Meal Reimbursement Rate X .5676
Estimated U.S.D.A. Revenue 536,894
Less Applicable Fixed Commodity Allotment (12,240)
Estimated U.S.D.A. Cash Paymentl $24,654
PRODUCTIVITY FACTOR (Meals — Federal and State Cash) 41%
1 Enter this amount on the "Less USDA" budget line.
♦ If program income is to be used to fund services other than meals , nutrition
education or outreach , additional budget pages must be completed.
Contact the AAS for the necessary forms.
` A separate AAS 240 must be submitted for each C-1 and C-2 project, in addition
to the C-1 and C-2 budget summary.
AAS 240
(2/90)
Page 22
%egion Tom_
' 1 . "
_ ... MRITIC� RUDGET*
2ROVIDER NAME: .:e1d County ,AA/MOW combinea S-1 CONGREGATE MEALS
-2 /XX/ =OME-rDELIVERED
:CNTRACT PERIOD: 3an 1 . 1991 - Jec 31 , 1991 ?EALS
PROGRAM INCOME
FEDERAL/STATE/LOCAL 2ROGRAM INCOME I CRAND TOTAL I
t
Cash In-Kind . Totai (C . u)
LINE I-EM BUDGET I (A B) 1
RAW FOOD
I
PERSONNEL
'RAVEL
EOUIPMENT
OTHER DIRECT
AMMOMMEMEMMIMMI
INDIRECT ' IIIMMISIMOMMEMEMMI ,
CONTRACTUAL
(unit cost reimb) X48,090 I 2,397 150,487 I 38,300 j 88,787
TOTAL 3UDGET 48,090 I 2,397 50,487 38,300 88,787
MemmommommI ®i
LESS USDA CASH 18,495) i®1 (18,495) ICI ( 18,495)
NE T BUGE DT 2 . 2,397 29,595 I.2595 38,300 70,292
I Imo:-;mmimmIMMEI
PROGRAM INCOME 'IMMIIMMW®ICI 38,300 38,300 ,
uI I is
�IFED/STATE . 29,595 29,595 -I '_9 ,595-
==
- -i ammimmaI
..,' LOCAL 2,397 I 2 ,397 mai 2 ,397
ANTICIPATED U.S.D.A. CASH PAYMENT (either C-1 or C-2 as appropriate) :
Total Number of Eligible Meals (either C-1 or C-2) 34,000
U.S.D.A. per Meal Reimbursement Rate X . 5676
Estimated U.S.D.A. Revenue S19,298
Less Applicable Fixed Commodity Allotment (803)
Estimated U.S.D.A. Cash Paymentl 518,495
PRODUCTIVITY FACTOR (Meals — Federal and State Cash) 115°
1 Enter this amount on the "Less USDA" budget line .
• If program income is to be used to fund services other than meals , nutrition
education or outreach, additional budget pages must be completed.
Contact the AAS for the necessary forms.
A separate AAS 240 must be submitted for each C-1 and C-2 project, in addition
to the C-1 and C-2 budget summary.
AAS 240
23
(2/90)
Page e -` , ..ly
Region
7( 1 g 91
".77777
:.. `'UTRITil ELY61
*
OVIDER NAME: -leld County AAA :DNGREGATE MEALS
:-2 /77 OME-DELIVERED
:O`1TRACT PERIOD: -an 1 , 1991 - Jac 31 , 1991 EALS
PROGRAM :NOCHE
FEDERAL/STATE/LOCALPROGRAM INCOME ;RAND TOTAL I
Cash :n-Kind :Total � (C T D)
_:NE :-EM BUDGET (A + 3) I ,
PAW FOOD
?FRSONNEL
-RAVEL
OUIPMENT
:THER DIRECT '
INOMMMOMMEMMEW
INDIRECT IMIMOMMEMMIMMEMI
CONTRACTUAL
:unit cost reimb) 7,380 I 7,380 ! 5,850 13,230
TOTAL BUDGET 7,380 I 7,380 I 5 ,850 13,230
nsI j llIMIIIIIMI.1
LESS USDA CASH ( 1,751) I®t (1 ,751) ! Einam.I ( 1 ,751)
NFT R i
LDGET 5 ,629 I I 5,629 � 11,479
AIMMEMINIO;MIELAMMEMM:MMEMMIMM1
' PROGRAM INCOME IMMEMEMMAIMMEMMSEMIMMEMMEMMOI 5,850 5 ,850
i I simiiiiialI
G-4 FED/STATE 15,629 i I 5 ,629 'Ems 5 ,629
==LP SI
-'''''sLOCAL
ANTICIPATED U.S.D.A. CASH PAYMENT (either C-1 or C-2 as appropriate' :
Total "Dumber of Eligible Meals (either C-1 or C-2) 4,500
U.S.D.A. per Meal Reimbursement Rate X . 5676
Estimated U.S.D.A. Revenue $2 ,554
Less Applicable Fixed Commodity Allotment (803)
Estimated U.S.D.A. Cash Payment' 51 ,751
PRODUCTIVITY FACTOR (Meals — Federal and State Cash)
1 Enter this amount on the "Less USDA" budget line.
s If program income is to be used to fund services other than meals , nutrition
education or outreach , additional budget pages must be completed.
Contact the AAS for the necessary forms.
A separate AAS 240 must be submitted for each C-1 and C-2 project, in addition
to the C-1 and C-2 budget summary.
AAS 240
(2/90)
Page 24 g, ��.,,
tys ..T.
:edion `-B
., is 91
TL E :i NJTRIT: l BUDGET*
PROVIDER NAME: 'deals On Wheels CONGREGATE MEALS
/7 ^OME-DELIVERED
CONTRACT PERIOD: jan 1 , 1991 - Dec 31. 1991 — MEALS
PROGRAM INCOME
FEDERAL/SATE/LOCAL PROGRAM INCOME i GRAND TOTAL I
I
Cash :n—King 'oral (C + 0)
LINE ITEM BUDGET a + B)
RAW FOOD
PERSONNEL
TRAVEL j ,
OUIPMEN7
OTHER DIRECT ! j j j
NDIRECT i -I
CONTRACTUAL
(unit cost reimb) 40,710 2 ,397 40,710 32,450 75,557
TOTAL BUDGET 40,710 2 ,397 40,710 32,450 ! 75,557
LESS USDA CASH ( 16,744) ; ,, i(16,744) i (16,744)
i
NET BUDGET 23,966 2,397 26,363 32 ,450 58,813
i o
:-;lj j
PROGRAM INCOME mmommom:®l i 32,450 32,450
C� FED/STATE 23,966 23,966 �1 23,966
8-,z
"' LOCAL 2 ,397 2 ,397 I I 2 ,397
ANTICIPATED U.S.D.A. CASH PAYMENT (either C-1 or C-2 as appropria rei :
Total Number of Eligible Meals (either C-1 or C-2) 29,500
U.S.D.A. per Meal Reimbursement Rate X .5676
Estimated U.S.D.A. Revenue 516 ,744
Less Applicable Fixed Commodity Allotment -0-
Estimated U.S.D.A. Cash Payments 516,744
PRODUCTIVITY FACTOR (Meals - Federal and State Cash) 123%
1 Enter this amount on the "Less USDA" budget line.
• If program income is to be used to fund services other than meals , nutrition
education or outreach, additional budget cages must be completed.
Contact the AAS for the necessary forms.
` A separate AAS 240 must be submitted for each C-1 and C-2 project, in addition
to the C-1 and C-2 budget summary.
AAS 240
(2790)
Page 25
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?eaion 2-B
`f 1991
TITLE III D SUPPORT SERVICES EUDGET
Prior
j
Year' s Cash In—Kind Total
Exoenditures1 Budget Budget Budget
LINE ITEM BUDGET
AAA EXPENDITURES
PERSONNEL -0- j
TRAVEL -0-
EQUIPMENT
OTHER DIRECT -0-
INDIRECT
AAA SUBTOTAL -0-
CONTRACTUAL
Unit cost
reimb. -0- 5 ,850 5 ,850
SUBGRANTEE -0-
TOTAL -0- 5 ,850 5 ,350
PROGRAM INCOME -0- 100 ��� 100
FED/STATE
k � -0- 5 ,750 5 ,750 �
w' LOCAL I
1 Cash only. From the most recent final expenditure report.
AAS 275
(2/90)
Page 30
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Region II B
FY 1990
COMMUNITY FOCAL POINTS AND SENIOR CENTERS
Site Focal ( Title III Located in Area ' Located in Area
Name/Address Point Funded ' with a High con-'with a High con-
Phone Number Senior centration of ! centration of
Center Low Income Minority
Elderly lElderly
Ault Senior Center
204 1st Street
Ault, Colorado 80610
834-1325 X
Tri Town Senior Center
106 5th Street
Dacono, Colorado 80514
j833-4300 X X X X
Eaton Senior Center
' 233 1st Street
Eaton, Colorado 80615 X X
454-8305
Erie Senior Program
544 Main Street
Erie, Colorado 80516
828-3261 X X X
Evans Senior Center
3700 Golden
Evans, Colorado 80620
339-5344 X X X X
Fort Lupton Senior Center
240 South Denver
Fort Lupton, Colorado 80621
857-4922 X X X
Grover Senior Program
Prairie Village Senior Housing
Grover, Colrado 80729
895-2346 X X X
Johnstown Senior Center
202 North Greeley Avenue
Johnstown, Colorado 80534
587-2600 X X
Page 33
AAS 290
(7/89)
Region II B
Fy 199U
COMMUNITY FOCAL POINTS AND SENIOR CENTERS
j
Site Focal Title III Located in Area ( Located in Area j
Name/Address Point Funded with a High con-lwith a High con-(
Phone Number Senior centration of centration of
Center Low Income Minority
Elderly iElderly
Kersey Senior Center
417 1st Street
Kersey, Colorado 80644
284-7808 X X X
LaSalle Community Building
101 Todd Avenue
LaSalle, Colorado 80645
28a-7808 X X
Lochbuie Senior Center
0501 Willow Drive
Briahton, Colorado 80601 X X X
659-8262
Milliken Senior Center
203 Harriet
Milliken, Colorado 80543
587-2484 X X X X
Nunn Senior Center
755 3rd Street
Nunn, Colorado 80648
897-2459 X X
Pierce Senior Center
221 Main Avenue
Pierce, Colorado 80650
834-2655 X X X X
Platteville Senior Center
701 Main
Platteville, Colorado 80651 X X X
785-2805
Wattenberg Community Bldg.
Wattenbera, Colorado
659-1185 X X X
Page 34
AAS 290
r ,�, (7/89)
Region II B
FY 19`Ju
COMMUNITY FOCAL POINTS AND SENIOR CENTERS
Site Focal Title III Located in Area Located in Area
Name/Address Point Funded with a High con- with a High con-
Phone Number Senior centration of centration of
Center Low Income Minority
Elderly Elderly
Windsor Senior Center
301 Walnut
Windsor, Colorado 80550
686-7180 X X
Page 35
AAS 290
(7/89)
Region II B
FY 19 91
Date revised
SECTION D: ATTACHMENTS
SENIOR CENTER FACILITIES
TOTAL FEDERAL/ LOCAL LOCAL OTHER
BUDGET STATE CASH IN-KIND RESOURCES
1 . Acquisition
2. Construction
3. Renovation/
Alteration
4. TOTAL
5. Name and Address
of Facility
NOT APPLICABLE
6. Area Agency Assurance of no suitable alternatives. In the case of
acquisition or construction of a facility to serve as a Senior Center,
provide a summary of efforts made to locate or lease a facility.
7 . Grants in excess of $2,000 must comply with the requirements of the
Davis-Bacon Act. Attach an explanation of how this requirement will be
met.
g. Provide a demographic profile of the center participants (e .g. , percent
low-income minority) .
Authorize ignature
Page 36
SECTION O
PUBLIC HEARINGS SUMMARY
1. Public Hearings
Three public hearings were scheduled and publicized in regard to the
annual and four year plans . These hearings were held as follows:
A. Greeley Senior Activity Center, September 17, 1990, 9:00 a.m.
One person was in attendance alone with two AAA Board members.
Due to lack of attendance, an informal discussion was held with
the one citizen in attendance. The discussion focused on the
citizen's concern over the recent temporary shut down of the
Birchwood Nutrition Site for cleaning purposes.
B. Tritown Senior Center, Dacono, Colorado, September 18, 1990,
1:30 p.m.
Seven persons were in attendance from the community. A full
presentation was given, summarizing the purpose of the Older
Americans Act, the network of Area Agencies on Aging nationwide,
and the funding process.
Goals and objectives were reviewed, the budget was explained and
reviewed including the likelihood of 7% funding cuts to Title
III B services, the transfer of monies to III B from Cl, and how
the service funding compares with the current fiscal year.
No substantive comments were noted.
C. Kersey Senior Center, Kersey, Colorado, October 2, 1990, 1:00
p.m.
Twenty-four seniors, eight students from the UNC Gerontology
Program, and one newspaper reporter were in attendance.
A similar presentation was made as explained in B above.
Comments centered heavily around the funding of the Hispanic
Outreach Program. Some individuals were very concerned about
"special " funding for Hispanic Outreach. Also, the need for
more assistance to caregivers was pointed out by several seniors
in attendance. Discussion centered around the need to have
volunteer respite care programs in the small rural communities ,
as well as in Greeley.
�.�;
PAGE 37
SECTION D (continued)
2. Audit Plan
Weld County AAA is a component of Weld County Government and is
mandated to be audited annually by a CPA firm.
Weld County AAA awards funds to only one agency greater than $25,000.
However, every two years Weld County HRD Fiscal Department will
monitor every subgranted and contracted agency for an examination of
financial transactions , accounts , and reports , and an assessment of
compliance with applicable regulations. We at HRD feel that this is
the best way to keep in touch with the programmatic side of the AAA.
The last audit of agencies was done in 1989; the next one will be
done in 1991. The Agency will provide the State with a copy of the
report by July 1991.
Weld County HRD does request annual audit reports from each
subgrantee and contract agency that we reimburse Title III funds to.
Weld County Fiscal will also annually monitor random nutrition sites
to check for accuracy in recording the number of meals served.
3. List of Nutrition Sites Closed and Opened Since Prior Year's Annual Plan
N/A
4. Senior Center Acquisitions
N/A
5. Nutrition Narrative
N/A
Section E
APPROVAL
1. Request for Approval of Capital Expenditures
N/A
2. Request For Approval to Acquire Data Processing Hardware
N/A
e f,
PAGE 38
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PAGE 39
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PAGE 41
Certification Regarding Lobbying
Certification for Contracts. Grants. Loans.
and Cooperative Agreements
The undersigned certifies, to the best of his or her knowledge
and belief, that:
(1) No Federal appropriated funds have been paid or will be
paid, by or on behalf of the undersigned, to any person for
influencing or attempting to influence an officer or employee
of any agency, a Member of Congress, an officer or employee of
Congress, or an employee of a Member of Congress in connection
with the awarding of any Federal contract, the making of any
Federal grant, the making of any Federal loan, the entering
into of any cooperative agreement, and the extension,
continuation, renewal, amendment, or modification of any
Federal contract, grant, loan, or cooperative agreement.
(2) If any funds other than Federal appropriated funds have
been paid or will be paid to any person for influencing or
attempting to influence an officer or employee of any agency, a
Member of Congress, an officer or employee of Congress, or an
employee of a Member of Congress in connection with this
Federal contract, grant, loan or cooperative agreement, the
undersigned shall complete and submit Standard Form-LLL,
"Disclosure Form to Report Lobbying, " in accordance with its
instructions.
(3) The undersigned shall require that the language of this
certification be included in the award documents for all
subawards at all tiers (including subcontracts, subgrants, and
contracts under grants, loans, and cooperative agreements) and
that all subrecipients shall certify and disclose accordingly.
This certification is a material representation of fact upon
which reliance was placed when this transaction was made or
entered into. Submission of this certification is a
prerequisite for making or entering into this transaction
imposed by section 1352 , title 31, U.S. Code. Any person who
fails to file the required certification shall be subject to a
civil penalty of not less than $10, 000 and not more than
$100, 000 for each such failure.
Weld County Area Agency on Aging - Colorado
Organ ' ation
Gen . Brantner, Ch irman , ld C0Su�5�tyeBoard of Commissioners
X November 14, 1990
Authorized Si ture Title Date
a.741 / -rJ '),
a.
PAGE 42
Certification Regarding
Drug-Free
Workplace Requirements
Alternate I. (Grantees Other fhan Individuals)
A. The grantee certifies that it will or will continue to provide
a drug-free workplace by:
(a) Publishing a statement notifying employees that the
unlawful manufacture, distribution, dispensing, possession,
or use of a controlled substance is prohibited in the
grantee's workplace and specifying the actions that will be
taken against employees for violation of such prohibition;
(b) Establishing an ongoing drug-free awareness program to
inform employees about--
(1) The dangers of drug abuse in the workplace;
(2) The grantee ' s policy of maintaining a drug-free
workplace;
(3) Any available drug counseling, rehabilitation, and
employee assistance programs; and
(4) The penalties that may be imposed upon employees for
drug abuse violations occurring in the workplace;
(c) Making it a requirement that each employee to be engaged in
the performance of the grant be given a copy of the
statement required by paragraph (a) ;
(d) Notifying the employees in the statement required by
paragraph (a) that, as a condition of employment under the
grant, the employee will--
(1) Abide by the terms of the statement; and
(2) Notify the employer in writing of his or her
conviction for a violation of a criminal drug statute
occurring in the workplace no later than five calendar
days after such conviction;
(e) Notifying the agency in writing, within ten calendars days
after receiving notice under subparagraph (d) (2) from an
employee or otherwise receiving actual notice of such
conviction. Employers of convicted employees must provide
notice, including position title, to every grant officer or
other designee on whose grant activity the convicted
employee was working, unless the Federal agency has
designated a central point for the receipt of such notices.
Notice shall include the identification number(s) of each
affected grant;
r
PAGE 43
fiiaking one of the following actions, within 30 calendar
days of receiving notice under subparagraph (d) (2) , with
respect to any employee who is so convicted-
(1) Taking appropriate personnel action against such an
employee, up to and including termination, consistent
with the requirements of the Rehabilitation Act of 1973 ,
as amended; or
(2) Requiring such employee to participate satisfactorily in
a drug abuse assistance or rehabilitation program
approved for such purposes by a Federal, State, or local
health, law enforcement, or other appropriate agency;
(g) Making a good faith effort to continue to maintain a drug-
free workplace through implementation of paragraphs (a) ,
(b) , (c) , (d) , (e) , an (f) .
B The grantee may insert in the space provided below the sites for
performance of work done in connection with the specific grant:
Place of Performance (street address, city county, state, zip
code)
1. Weld County Division of Human Resources, 1551 N. 17th Ave. , Greeley, CO 80632
2. Meals on Wheels of Greeley, 708 22, Greeley, CO 80631
3. RVNA Home Health Care, 1500 11 Ave. , Greeley, CO 80631
4. Weld Mental Health Center, 510 13 Ave. , Greeley, CO 80631
5. Catholic Community Services Northern , 1311 11 , Greeley, CO 80631
6. Eldergarden Adult Day Program, 3800 W 20, Greeley, CO 80631
November 14, 1990 (Signed) MS
(Date)
(Title) Chairman, Weld County Board of Commissioner
PAGE 44
SECTION F:
WAIVER REQUEST FOR DIRECT SERVICE PROVISION
The Weld County Area Agency on Aging is seeking waiver requests for the
following programs:
(a) Case Management:
The Weld County Area Agency on Aging will be providing approximately
500 units of case management services to 25 non-Medicaid eligible elderly
in PY 1991. An additional 65 Medicaid eligible clients will be served
through the Home and Community Based Program which came under the
auspices of the Area Agency in July, 1989. This arrangement has
established a single entry point system for case management services.
This completes the goal of the State Aging and Adult Services Division
Long Term Care Systems Development Pilot Project of which Weld County was
a designated local pilot site.
It is our opinion that the waiver process does not apply (at least in its
established format) because the Weld Area Agency on Aging is carrying out
the intent of the Department's goal toward Long Term Care Systems
Coordination.
(b) Legal Services:
The Weld Senior Legal Assistance Program is conducted mainly with a
full-time paralegal who is programmatically supervised by the Area Agency
Director, but who receives legal supervision through a contractual
arrangement with a local attorney. This has proved to be a very
effective method of providing legal aid for seniors allowing us to serve
400 clients in 1991. The attorney supervision aspect of the program is
bid out bi-annually. The paralegal will remain with the Area Agency on
Aging. We question whether a waiver is really required with this
arrangement, but are requesting it nevertheless.
(c) Senior Nutrition Program:
The Weld County Senior Nutrition Program became a service offered through
the Weld County Division of Human Resources under the legal auspices of
the Weld County Board of Commissioners in April , 1976. The contract
relationship at that time was between the Larimer/Weld Area Agency on
Aging and the Weld County Commissioners. In May of 1980, Weld County
received separate, single county designation as an Area Agency on Aging.
The Board of Commissioners designated the Division of Human Resources to
administer the new AAA. This immediately placed the Area Agency in a
"direct service" posture with the congregate nutrition program which had
already been administered by Human Resources for four (4) years.
Subsequently, the Weld Area Agency on Aging has followed the public
announcement process to notify prospective bidders of Title III monies
Page
available for services funded under the Older Americans Act. There has
been and will continue to be a healthy interest in bidding on the
contract to prepare the meals for the program, but there has never been
the slightest inquiry regarding the overall administration of the
program.
This is due to the fact that the Division of Human Resources is regarded
as the appropriate agency to administer this human service program under
Weld County Government and because the satisfaction level in the
community with the Senior Nutrition Program is very high.
Many efficiencies have resulted with the administrative merger of the
Area Agency and the Senior Nutrition Program, the most obvious of which
has been the availability of sufficient dollars each year to maintain a
quality program and expand it when appropriate. Three new meal sites
were opened in 1989. It still remains that a major portion of the senior
nutrition budget (over $100,000) annually is contracted outside the Area
Agency to purchase meals.
This is in the same manner that the Weld Area Agency contracts for
attorney consultation for the paralegal who is part of the Area Agency
staff. These arrangements which are part contractual and part direct
administration are efficient, are cost effective, and promote a single
entry point concept for service delivery to older adults in our county.
We are requesting a waiver based on the information as outlined above.
6 1t�� (1)
ne rantner, hairman Walter it c man, Executive Director
Weld County Board of Commissioners Weld Count ivision of Human Resources
r
ATTEST
WELD COUNTY CLERK TO TH -iOARD
By.:7N\ it-m-714_c, (4,(171-,„,„,J
Deputy County Clerk
rm f-,. 1 w
Page 46 . _
Hello