HomeMy WebLinkAbout941175.tiff RESOLUTION
RE: APPROVE BOARD OF RETIREMENT BYLAWS
WHEREAS, the Board of County Commissioners of Weld County, Colorado, pursuant to
Colorado statute and the Weld County Home Rule Charter, is vested with the authority of
administering the affairs of Weld County, Colorado, and
WHEREAS, the Board has been presented with bylaws recently adopted by the Weld County
Retirement Board, as stated in said bylaws, and
WHEREAS, after review, the Board deems it advisable to approve said bylaws, a copy of
which is attached hereto and incorporated herein by reference.
NOW, THEREFORE, BE IT RESOLVED by the Board of County Commissioners of Weld
County, Colorado, that the bylaws adopted by the Weld County Retirement Board be, and hereby
are, approved.
The above and foregoing Resolution was, on motion duly made and seconded, adopted by
the following vote on the 28th ay of November , A.D., 1994.
BOARD OF COUNTY COMMISSIONERS
ATTEST:IO �A U�Z �( WELD COUNTY COLORADO
Weld County Clerk to the Board t�/t ���_,G1. % Ai
. H. Webster, Ch irma
BY: (7(z.., /%,rte.-�
Deputy leek t Zit_
Dale K. Hall, Pro- em
(APP)ED AS TO F • EXCUSED DATE OF SIGNING (AYE)
ll// George E. Baxter
2 ,�t2, /\ �`'-� EXCUSED DATE OF SIGNING (AYE)
County Att rney' Constance L. Harbert
/ Barbara J. Kirkmey
941175
ProO&I
eei it-; .ettc_ ; eA
WELD COUNTY BOARD OF RETIREMENT
BY-LAWS
Section 1. AUTHORITY
The proceedings of the Weld County Board of Retirement, hereinafter
referred to as the "Board", shall be governed and conducted according
to the latest rules of Robert's Rules of Order, unless otherwise stated
in these By-Laws.
Section 2 . AMENDMENTS
Amendments and changes to these By-Laws may be made by the Board
membership on its own initiative as conditions warrant.
Section 3. FISCAL YEAR
The fiscal year of the Board shall be the calendar year.
Section 4. PROCEEDINGS RECORD
An accurate record of all Board proceedings shall be kept in the
Treasurer's office or the office of the Secretary of the Board for easy
reference.
Section 5. MEETINGS
The Board shall meet quarterly, on the second Friday of the months of
February, May, August, and November at 9:00 a.m. at the Treasurer's
Office. Special meetings may be called by the Chairman.
Page 1 of 4
e tr'
Section 6 . DISBURSEMENTS
Disbursements may be made by the Weld County Personnel Director, the
Weld County Treasurer, or by any Board member, with quarterly
ratification of such disbursements by the Board.
Section 7. SELECTION OF BOARD MEMBERS
The Retirement Board shall be composed of five members. One of said
members shall be the County Treasurer; two of said members shall be non-
elected County employees, elected by said employees; and two of said
members shall be qualified electors of the County, not connected with
County government and appointed by the Board of County Commissioners.
The term of office of the Board members shall be staggered four-year
terms. No member of the Board shall receive compensation for his or her
service on the Board, but a member may be reimbursed for reasonable
expenses incurred in connection with his or her duties as a member of
the Board.
Section 8. ELECTION OF OFFICERS
At the first meeting in February of each year, the Board shall elect
from its membership, a chairman, a chairman pro-tem, and a secretary to
serve throughout the ensuing calendar year, or until a successor is
named.
If an office becomes vacant, the Board shall, within thirty (30) days,
elect from their own membership, another officer to fill out the
unexpired term of the member whose office is vacant.
Page 2 of 4
9111 ,r
Section 9. QUORUM
A quorum of the Board shall consist of the Board chairman or the
chairman pro-tem and any two members of the Board.
Section 10. CHAIRMAN
The chairman shall be the head of the Board and shall preside at all
Board meetings and perform all duties incident to the office. All
official statements, pub-
licity and declarations of the Board shall be made by the chairman. The
chairman, with the approval of the Board, shall sign documents affecting
the operation of the Retirement Plan. The chairman pro-tem shall
familiarize himself with the duties of the chairman and shall act in the
absence of the chairman.
Section 11. VACANCIES
A Board member shall continue to hold his office until his successor is
duly qualified. An office shall become vacant whenever any Board member
becomes incapacitated, removes himself from office, becomes a non-
resident of the County, is no longer a qualified elector of the County
or is no longer an employee of the County during his term of office.
In case a vacancy on the Board is created by a qualified elector
appointed by the County Commissioners, the chairman of the Board shall,
within thirty (30) days after such vacancy occurs, request the County
Commissioners to, within thirty (30) days, appoint another qualified
elector to fill out the unexpired term of the member whose office is
vacant. If a vacancy on the Board is created by a non-elected County
Page 3 of 4
941175
employee, the Chairman of the Board shall, within sixty (60) days, call
for an election of non-elected County employees for the purpose of
selecting from their own membership, a duly qualified person to fill out
the unexpired term of the member whose office is vacant.
Section 12 . TERMINATION
(a) Any Board member may resign upon written request to the chairman.
(b) Any Board member may be expelled by a majority vote of the Board
membership for conduct unbecoming a member, or conduct prejudicial
to the aims or repute of the Board, after reasonable notice and
opportunity for a hearing are afforded the member.
(c) Any Board member who is absent from two (2) con-
secutive regular meetings of the Board, unless ex-
cused for good cause, may be expelled from the Board by a majority
vote of the Board membership.
Revised 10/19/93
retire.mcr
Page 4 of 4
9 It..1.1.7 5
NOV 7 '94 10:34 1M WELD CO TREASURER TO CEV NIAL BLDG PAGE.002'003
RIITIRELMiT BOARD MEETING MINUTES
December 7. 1993
LOUD MEMBERS PRESENT: Larry Boblender, Chairman; Mike Loustalet, County
Treasurer: Pat Persichino, General Services; Greg Thiesen, Monfort; Al
Arriessecq, Social Services
BOARD MEMBERS ABSENT: None
OTHERS PRESENT: Dave Worden and Susan Elton, Personnel; David Sullivan and
Thomas Cary, Rank One; Don Mazanec and Don Eibsen, Wm. Mercer Inc; Cindy Toth,
Recording Secretary
The Meeting of the Weld County Retirement Board was called to order by Chairman,
Larry Boblender, at 9:02 a.m. Minutes of the August 17, 1993, meeting were
presented for approval. The Chairman entertained a motion to approve as
presented. Mike Loustalet moved to approve. Pat Persichino seconded. Motion
carried.
An addition to the agenda was the petition of the increase benefits for deferred
vested members. A motion was entertained to delete the increase for deferred
vested members, Section 7.9 of the Weld County Retirement Plan. Pat Persichino
moved to approve. Greg Thiesen seconded. A roll call vote was taken and voted
three to two to delete Section 7.9. Motion carried.
Bank One Investment Quarterly Performance Report presented by Tom Cary. (See
attached.) The chairman entertained a motion to allow investment manager to
invest monies in mutual funds instead of mandating individual stocks. Greg
Thiesen moved to approve. Mike Loustalet seconded. Motion carried. Another
motion was entertained to change the Dreyfus Cash Management account to the One
Group Money Market account of Bank One Investment advisors. Mike Loustalet moved
to approve. Al Arriessecq seconded. Motion carried of a vote of four. One
absent.
The following action items from agenda dated November 12, 1993 were discussed and
motions were made as follows:
Action Item 1. Investment Policy changes. No action taken.
Action Item 4. A motion was brought forward to approve the By-law
amendment. Pat Persichino moved to approve. Greg Thiesen seconded.
Motion carried. The date for the 1994 November meeting was set on Friday
the fourth.
Action Item 5. The list of new employees and employees eligible for
retirement and termination was presented by Susan Elton, Personnel
Department. The Chairman entertained a motion to approve the personnel
list. Greg Thiesen moved to approve. Mike Loustalet seconded. Motion
carried.
9,.1175
NOV 7 '94 10:35 41 WELD CO TREASURER TO CEW NIAL BLDG PAGE.003/003
Retirement Board Minutes
December 7, 1993
Page 2
Action Item 7. The following bills were presented to the Board for
approval of payment: William M. Mercer, Inc. , Invoice #05093 in the
amount of $4,125.00, Invoice #05225 in the amount of $1,112.00, Invoice
#05209 in the amount of $785.00, Invoice #05298 in the amount of
$1,626.00, Invoice #05299 in the amount of $408.00 and Invoice #05316 in
the amount of $1,264.00. The Chairman entertained a motion to approve the
bills. Mike Loustalet moved to approve. Greg Thiesen seconded. Motion
carried.
Action Item 8. A bill from Bank One was presented for Trustee fees in
the amount of $1,997.51 and Investment Management Pees in the amount of
$21,165.64. The Chairman entertained a motion to approve the bills. Greg
Thiesen moved approved. Mike Loustalet seconded. Motion carried.
Action Item 9. A motion to approve Mercer estimate of next year's cost
for services was entertained. Pat Persichino moved to approve. Greg
Thiesen seconded. Motion carried.
A motion to approve the cost-of-living increase of 2.5% was entertained. Pat
Persichino moved to approve. Al Arriessecq seconded. Motion carried.
A motion for final approval of the Weld County Retirement Plan subject to
deletion of Section 7.9 was entertained. Greg Thiesen moved to approve. Mike
Loustalet seconded. Motion carried.
There being no further business to come before the Board, the meeting was
adjourned at 12.05 p.m.
Respectfully submitted,
ndy th Larrylen&ex
Reco ng Secretary Chairman
Secretary of the Board
** TOTAL PAGE.003
s< 1� 95
cit tt
OFFICE OF PERSONNEL
PHONE(303) 356-4000, Err. 4234
P.O. Box 758, 915 TENTH STREET
WADe
GREELEY, COLORADO 80632
COLORADO
MEMORANDUM
To: Board of County ommissioners
From: Dave Worden k
Re: Approval of Retirement Board Bylaws
Date: November 14, 1994
Attached is a copy of the bylaws which were recently adopted by the Retirement Board. Also
enclosed is a copy of the minutes from the meeting at which the bylaws were approved by the
board. We are submitting them to you for final approval.
BAXTER
HALL I
HARBERT
KIRKMEYER V
WEBSTER 941175
Hello