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Home My WebLink About921042.tiff RESOLUTION RE: APPROVE 1993 AREA AGENCY ON AGING ANNUAL PLAN AND GRANT APPLICATION AND AUTHORIZE CHAIRMAN TO SIGN WHEREAS, the Board of County Commissioners of Weld County, Colorado, pursuant to Colorado statute and the Weld County Home Rule Charter, is vested with the authority of administering the affairs of Weld County, Colorado, and WHEREAS, the Board has been presented with the 1993 Area Agency on Aging Annual Plan and Grant Application with the Colorado Department of Social Services, with the terms and conditions being as stated in said plan, and WHEREAS, after review, the Board deems it advisable to approve said plan, a copy of which is attached hereto and incorporated herein by reference. NOW, THEREFORE, BE IT RESOLVED by the Board of County Commissioners of Weld County, Colorado, that the 1993 Area Agency on Aging Annual Plan and Grant Application with the Colorado Department of Social Services be, and hereby is, approved. BE IT FURTHER RESOLVED by the Board that the Chairman be, and hereby is, authorized to sign said plan. The above and foregoing Resolution was, on motion duly made and seconded, adopted by the following vote on the 28th day of October, A.D. , 1992. F ftBOARD OF COUNTY COMMISSIONERS ATTEST: Al :F/&' &z& WELD CO NTY, COLORADO Weld County Clerk to the Board ,n., / Ge rge Ke edy, Chairman BY: I .1�...¢ �'�1.. }-tskVw/-c`n- e-f� , Deputy Clang-to the Board Constance L. Harbert, ro-Tem APPROVED AS 0 FORM: . eL �A C. Ki / County Attorney Gord y W. H. Webster 921042 fik6 52 {� cc .; I��/ • STATEMENT OF INTENT The Annual Plan is hereby submitted for Region IIB Planning and Service Area for the period January 1, 1993 through December 31, 1993 . It includes all assurances and plans to be followed by the Weld County Area Agency on Aging Name of Area Agency on Aging under provisions of the Older American's Act, as amended, during the period identified. The Area Agency identified will assume full responsibility to develop and administer the Annual Plan in accordance with the requirements of the Act and related State Policy. In accepting this authority, the Area Agency assumes responsibility to promote the development of a comprehensive and coordinated system of community services and to serve as the advocate and focal • point for older persons in the planning and service area. The Annual Plan has been developed in accordance with the rules and regulations specified under the Older American's Act and is hereby submitted to the Colorado Department of social Services, Aging and Adu 5 Services for ap. ov: . October 15. 1992 (signed) �� ' �e 4 (Date) Dir=c , A ea Agency on Aging) October 15. 199? (signed) i (Date) (Executive rector, Grantee Organization) • The governing body of the Area Agency has reviewed and approved the Annual Plan. October 15, 1992 (signed) (Date) x /93-- i Gr::' r ; Cumin sinners • (Title) ` (Chairperson of Governing Board, County Commissioners, etc. ) (4/92) ii ANNUAL PLAN AND GRANT APPLICATION TITLE III - OLDER AMERICANS ACT SECTION A: INTRODUCTION FISCAL YEAR 1993 Due: October 15, 1992 Colorado Department of Social Services Aging and Adult Services 1575 Sherman Street, 4th Floor Denver, Colorado 80203-1714 Grantee Organization Weld County Divis'on of Human Resources Address 1551 North 17th Avenue PO BOX 1305 Greeley, Colorado 20632 Area Agency Name Weld County Area Agency do Aging Address 1551 irorth 17th Avenue PO BOX 1305 Greeley, Colorado 80632 Grant Award Number Grant Period From January 1, 1993 To December 31, 1993 Type of Application /_L/ Initial Application /__ Revision (4/92) i 921042 ADVISORY COUNCIL REVIEW The Area Agency Advisory Council has had the opportunity to review and comment on the following items in the annual plan and grant application. (Comments are attached. ) 1. Statement of Intent and Justification for Transfers Budgeted among B, C-1 and C-2; 2. Application for Waiver for Area Agency to Provide Direct Services; and 3. Request for Waivers of the Requirement to award minimum percentage of funds for required support services. October 15, 1992 (signed) VCLjditu61)ly2ECc/ (Date) (Chairperson, Area Agency Advisory Council) Susan Bromley, Chairperson (4/92) iii 92y.042 TABLE OF CONTENTS SECTION A: INTRODUCTION PAGE # Annual Plan and Grant Application Cover Page i Statement of Intent ii Advisory Council Review iii Table of Contents iv SECTION B: ANNUAL PLAN Js 4 Yr. Plan AAS 100 Annual Plan Summary AAS 110 Goals and Objectives AAS 116 Targeting Plan P1 0 AAS 120* County Priorities, Services, and Resource Distribution SECTION C: GRANT APPLICATION NM 4Yr. Plan AAS 200 Title III Award Request ❑ 0 AAS 205 Request for Approval of Transfer between Title III B, C-1 and C-2 (if applicable) AAS 220 Area Agency Administration Budget AAS 230 Service Delivery Objectives and Cost Projections X ❑ AAS 260* Title III C-1 and C-2 Meal Service Chart AAS 280 AAA Administrative Structure -and Staffing g ❑ AAS 290* Community Focal Points and Senior Centers (if applicable) * 0 AAS 293 Senior Center Facilities: Acquisition, Construction, or Alteration (if applicable) SECTION D: ATTACHMENTS N/A 4Yr+. Plan 1. Summary of public meetings 2. Audit plan )[ 0 3. List of nutrition sites closed and opened since prior year's Annual Plan (if applicable) SECTION E: APPROVALS (if applicable) NIA 4 Yr. Plan g ❑ Request for approval of capital expenditure(s) : Acquisition of fixed asset(s) valued at $1000 or more. SECTION F: WAIVERS NIA Plan �( ❑ 1.* Direct Service Provision Waiver (if applicable) '¢2( 0 2. Waiver of Required Services (if applicable) * Need to submit only if changes have been made to the forms submitted in the 1991- 1994 Four Year Plan. Please review carefully. ❑ For those forms with boxes next to them, check N/A if it is not applicable or check 4 Yr. Plan if this form or waiver has already been completed and submitted in the 1991-1994 Four Year Plan and is up-to-date. (4/92) iv 321042 SECTION B: ANNUAL PLAN Region IIB FY 1993 ANNUAL PLAN SUMMARY Based upon the goals identified in the four year plan, briefly describe the overall direction to be taken by the Area Agency on Aging toward the development of a comprehensive, coordinated system of services for older persons in the region. Also include any changes, deletions, and/or additions of goals and objectives. In FY 1993 we will continue to place a great deal of emphasis on cost savings across all program areas. We will continue to support Title III services at the same levels, but will look for savings administratively in order to stay within budget constraints. We were able to increase by 100% Federal Section 18 funds for rural transportation for FY 1993 allowing us to increase transportation services to south Weld County with the additional support. We also saw some increase in JTPA Older Worker monies allowing us to keep an aggressive approach to job placement for seniors. Some work was accomplished by the Adult Protection Task Force. In 1993, the Area Agency will be chairing the task force. Activities will include development and implementation of a training plan for service providers and the community at large on adult protection issues and referral procedures. Protocols and on going policy review will also be a major activity of the task force. The Weld AAA has chosen to delay participation in the Single Entry Point program. We believe that many uncertainties continue to follow this program. It is Weld County's intention to follow this program carefully before committing to a final model for the county. The Weld County Area Agency Advisory Board is concerned about the lack of senior advocates in Weld County. Plans are underway to develop some type of leadership program to prepare seniors for better participation in local, state, and national issues. In 1993 the board will develop a leadership program involving many public and private entities in the development and implementation of this program. Also, intergenerational programs will again be in the spotlight in 1993. The Weld County AAA has formed a partnership with the United Way School Volunteer Program and the Weld County Head Start Program to increase the number of older volunteers involved in local schools. A grant has been submitted to Public Service Company of Colorado for $10,000 to help us realize this goal. If funded we will begin immediately on the project. If not funded, we will continue the partnership and work together to meet as many of our goals as possible. AAS 10O (4/92) 921042 In 1993, the Weld AAA plans to increase educational activities. We plan to publish a quarterly newsletter which will be distributed at all the Senior Nutrition and Senior Center sites. The newsletter will broaden our direct contact with seniors and give us a vehicle for providing more information on nutrition, legal, and other consumer concerns of interest to seniors. Another partnership, that with the Weld County Home Extension service, will continue in 1993. We will continue to provide pre retirement planning classes to community organizations. Three such sessions were given in 1992 and were rated very highly by the participants. In addition, AAA staff will assist the Extension Office in giving a Financial Planning Workshop for Women at the Greeley Senior Activity Center in the Spring of 1993. We were not able to bring the Community Services Locator Program on line in 1992, but expect that we will be on line in early 1993. This will allow us to keep our I & R data base up to date and to access information more quickly for referrals. It is our hope that this program will lead to more satellite I & R stations throughout the county in years ahead. Many of our rural communities are becoming more sophisticated in their senior programming. Town boards and mayors are beginning to take a more direct interest in the future of the senior programs. On the other hand, we have several rural areas where very little is happening. The Caregiver grant from AOA will assist us in reaching out to these communities to determine their needs. Much work is ahead of us for FY 1993 and we look forward to the challenge! 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O 0 Et ti N a7 'i O U In -'Gol Gl r4 c� o m a o Zt 9 '.r .0 2 Region JIB FY 1993 TARGETING PLAN Describe the methods and steps to be used to ensure services are targeted to those individuals who are low income and minority. Include a description of the outreach methods that will be used to increase the level of service provision to low-income and minority individuals and the techniques that will be used to evaluate the effectiveness of the targeting plan. 1. Targeting to Minority include minority service levels in all purchase of service agreements. provide training and technical assistance to AAA Board members, Senior Aide Coordinators, Long Term Care Coordinating Committee, and others on issues and concerns related to serving minorities. continue to allocate time for AAA Administrative Assistant (bilingual) to conduct outreach to Hispanic elders in conjunction with outreach activities provided through Catholic community Services Northern. seek culturally relevant training for all AAA staff. utilize some of the AOA caregiver grant to assess needs in north Greeley (primarily Hispanic) in cooperation with the City of Greeley Planning Department. maintain funding and support of the Catholic Community Services Elderly Hispanic Outreach Program. 2. Targeting to Low Income issue purchase of service agreements that specifically target Title III funds to be used to subsidize services for individuals who have no other source of third-party reimbursement, including private pay. provide services in towns and neighborhoods where there are concentrations of low income and ensure services are accessible. utilize case management approach and priority setting to ensure that service dollars are targeted to those most in need. MS 116 (4/92) 981.042 SECTION C: GRANT APPLICATION Type of Application 028-88 26 FY93 Grant Award No. Region No. /_L/ Initial /__/ Revision of Application Submitted Grant Application Period: from 1/1/93 to 12/31/93 _ TITLE III AWARD REQUEST Potential Award Transfer Request NOGA Award Request Admin Carryover �,�, '.� s .a�t .�.,w.� ,.�F Admin New Alloc. 34,762 0 34.762 , TOTAL ADMIN. 7d 7F7 n 2d 7F7 Part B Carryover 0 0 • Part B New Alloc 129,129 20.411 149.540 TOTAL PART B 129,129 20,411 149.540 Part Cl Carryover 0 a a > Part Cl New Alloc 162,359 (13,745) 148,614 TOTAL PART Cl 162,359. (13,745) 148,614 ' Part C2 Carryover 0 '�i `a°`tax �y AYE 0 Part C2 New Alloc 39,774 ( 6,666) 33.108 TOTAL PART C2 39,774 ( 6,666) 33,108 _ Part D Carryover 3,402 ftwOomiamagWmwmi 3,402 Part D New Alloc 3.402 m ,, , ti A 1,4n? , TOTAL PART D 6,804 ` 5 6,804 Part G Carryover 1,141 x ai .. 111 1,141 ebb Gam' Part G New Alloc 2,176 aVOISMONSMOW 2,176 TOTAL PART G 3,317 OSS110111 3,317 A lirv<Tot Svc Carryover 4,543 W " A...SAWS la 4,543 Tot Svc New Alloc 336,840 -0- 336,840 . TOTAL SERVICES 341,383 -0- 341,383 tart D ana kart G are excsuaea from aif transrers. . AAS 200 Page (4/92) 91,13.--1 042, Region 2B FY 1993 REQUEST FOR APPROVAL OF TRANSFER Statement/Justification for the transfer: Weld County Area Agency on Aging requests the transfer of $13, 745 out of C-1, and $6, 666 out of C-2 to B Services. The B Services cover a number of various services to Weld County's elderly population. Because of the size and various services given in this category, Weld County Area Agency on Aging feels the need to supply this section with extra dollars, as long as it does not inhibit services to any other component. A summary of public meeting comments with regard to the transfer of funds is included in Attachment Number 1. AAS 205 (4/91) Page 921042 Region 2B FY 199't AREA AGENCY ADMINISTRATION BUDGET Line Item Budzet Cash Budzet In-Kind Budzet Total Budzet Personnel 24,158 24,158 Travel 504 4114 Equipment Other Direct 22,451 22,451 Indirect Total 47,113 0 47,113 Source of Funds: Federal �a �aa e Sag 34,762 34.767 Local 17.191 n 12 3q1 * *Must be- 25% of total budget: Federal Funds - 34,762 + 3 - 11,587 : This is the minimum local match required. AAS 220 (4/92) • Page 321O42 I un It ,I F ,.te+., , "v O -yam}, U ..... "aro;" I -' �. WI .F+ I., m l Z Z .. m wZ � m % 01 on C N ?�,'. 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N I i a • L # U L U ja N 41 J t co F 6 m C 01 6 0 F v) 4' ^ al O C OJ c 1.... 0 ....1 a) v I '-' 0 C '+ u so CO M a U U U C c)I CO M to In 5 "a > 1 o C i .�-r en L G a 0 a P Ca _ y 4 ♦ I J e —. O 5 C E u C o F _ a I J I Y C I N J ' M a CO U _ d M F J C W CC C C '.1 M WI ti N CO ~ U L I C < U U ol w c I U U C UF "0 0 92..i..042 1 CC Om N < I < C C II a. C F •a. F N C I AAA ADMINISTRATIVE STRIICTURE AND STAFFING Insert an organizational chart for the Area Agency on Aging here. Identify with asterisks all the FTEs funded by Title III. NOTE: The FTEs identified with asterick may not be 100% funded by AAA. Please see attached breakdown. a m I... o -E. a m ,JwU VO h y L. - 0 W CU U t° Qpj 0 v W W ca W Y U d " m £ 0 0 7 Q7 v v u C O > O C m _ G L 't N CO EJ -§ m d uQS h Y >... V U C R C U O m 4] C con N' Q F •� .on 'v = Ili0 a e N*. I. > C u w c _ e ° W c F - ... N N 7 `u a.. a' H co a 4.) c o Co).- CM A E Q co e . e e n cs C ' N \ I o o an a. . y �c o as z g Cl) a Ea a a to Y u 3p = m CO' Q L mm 76 a m 4. a OQQU — r me vi .G ..e o e u E 5 o U CL ? € U u .d u 0-, 05 a R c .s.: m m < 2F . w E02.VGua Om 14 • m E C N .--p .� C u D c u o o u 9 51, w ti cc • G U . mrSSa. Qo: x . CI. CO O W C 0 Cl) C L a tl Q pp y Cl) y .� COi .C V c Q v A a C — 2 on U �. C L OSI LL. w `c � U ° o c) m e p . m o C . 0:IN y tat) c 0 Q _ n 'c U r. _ 0 . . Z cc m e e 7 Z ` '` O y 2 n. 0 m o Ti v u o c C E u $ W CI) -. 0 0 �, oe O ti a 92:1D42 AAS 280 Page (4/91) SECTION D: ATTACHMENTS 1. Summary of Public Hearing A Public Hearing was held on the Weld County Area Agency on Aging FY 1993 Annual Plan at the Greeley Senior Activities Center, 1010 6th Street, Greeley, Colorado at 8:30 a.m. There were 11 persons in attendance. The plan was reviewed including each of the major sections of the budget, that is, the administrative budget, Part III b, Cl, C2, and Parts D and G. The transfer of funds from Cl to C2 and transfer of funds from Part C to Part B was noted and the allocation of funds under Part B through purchase of service agreements was explained in detail. Comments included: Suzanne Listemann of Eaton and member of the Senior Nutrition Advisory Committee asked whether the transfer of funds from Part C to Part B would be detrimental to the Nutrition Program. She also wanted to be sure there would be capacity for the nutrition program to grow particularly expansion of sites. Dorothy Thompson of Greeley complimented the Area Agency on the budget and the clarity in which the budget was written and presented. The hearing was adjourned at 10:30 a.m. 2. Audit Plan Weld County Area Agency on Aging is a branch of Weld County government and is mandated to be audited annually by a CPA firm. Weld County AAA has purchase of service agreements with two agencies for grants greater than $25,000. Every two years the Fiscal Department conducts on site assessments of each subgrantee and contracted agency to examine financial transactions, accounts, reports, and assess compliance with applicable regulations. The last audit of Title III providers was conducted in 1991. Weld County AAA does request annual audit reports from each subgrantee and contract agency with whom we have purchase of service agreements. The Fiscal Department also annually monitors randomly selected nutrition sites to check for accuracy in recording number of meals served. � Sf‘k firitt, mEmoRAnDum VI`le To George Kennedy, Chairman Date October 19, 1992 Board of County Commissioners COLORADO From Walter J. Speckman, Executive Director, Human Resources'\ subjsr 1993 Area Agency on Aging Annual Plan Supplement Enclosed for Board approval is the Fiscal Year 1993 Area Agency on Aging Annual Plan and Budget. The total budget request is for $376,145 in federal and state monies. A summary of the budget allocations is a follows: Administration $ 34,762 Supportive Services 149,540 Congregate Meals 148,614 Home Delivered Meals 33,108 In Home Services 6,804 Elder Abuse Prevention 3,317 TOTAL Federal/State Request $ 376,145 Agencies to be funded through Purchase of Services Agreements under this plan are as follows: Weld Mental Health Peer Counseling $23,737 Eldergarden Adult Day Program 13,950 RVNA Home Health Care 21,390 Meals on Wheels 28,378 Catholic Community Services Outreach 25,653 Catholic Community Services Respite 7,931 Charles Connell, Attorney Consultant 5,000 This plan was approved by the Area Agency on Aging Advisory Board on October 8, 1992. If you have further questions please telephone Linda Piper at 353-3816 Extension 3320. 921042 Hello