HomeMy WebLinkAbout911326.tiff RESOLUTION
RE: APPROVE WELD COUNTY COMMUNICATIONS ADVISORY BOARD BY-LAWS
WHEREAS, the Board of County Commissioners of Weld County, Colorado,
pursuant to Colorado statute and the Weld County Home Rule Charter, is vested
with the authority of administering the affairs of Weld County, Colorado, and
WHEREAS, the Board has been presented with the Weld County Communications
Advisory Board By-Laws, a copy of which is attached hereto and incorporated
herein by reference, and
WHEREAS, after review, the Board deems it advisable to approve said
By-Laws.
NOW, THEREFORE, BE IT RESOLVED by the Board of County Commissioners of Weld
County, Colorado, that the Weld County Communications Advisory Board By-Laws be,
and hereby are, approved.
The above and foregoing Resolution was, on motion duly made and seconded,
adopted by the following vote on the 4th day of November, A.D. , 1991.
/ //�/J BOARD OF COUNTY COMMISSIONERS
ATTEST: /(� GGZIIn WELD COUNTY, COLORADO
/01/
Weld County Clerk to the Board EXCUSED DATE OF SIGNING
/, t/ Gordon Lacy, Chairman BY: Deputy Clerk to the Bo Geor a Kenn dy, Pro-Tem
APPROVED AS 0 FORM: Vi
�" ���� Constance L. Harb rt
Q `p/c- f.
'
County Attorney C. .Kirby
/7/10</
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W. H. Webster
911326
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EXHIBIT "A"
WELD COUNTY COMMUNICATIONS ADVISORY BOARD BY-LAWS
Many of the law enforcement, fire and Emergency Medical Services
(EMS) radio systems in Weld County are being replaced and upgraded
in connection with the Colorado State Division of Criminal Justice
Program.
As a result of this program, it has become apparent that an urgent
need exists to develop and implement a county-wide radio network,
and, in connection therewith, to develop and implement rules,
procedures, and guidelines for the use of such a network.
Therefore, a Board, which is representative of the users of the
network, is created to deal with these matters.
ARTICLE I: BOARD
A. NAME AND PURPOSE
1 . The Weld County Communications Advisory Board is hereby
created to advise in the development and maintenance of
a county-wide emergency radio network and, in connection
therewith, to develop and implement rules, procedures and
guidelines for use of such network or channels.
2 . The Board shall also serve as liaison to any other law
enforcement, fire and EMS agencies of the state, other
public safety organizations , and any other organizations
deemed necessary in telecommunications planning.
B. MEMBERSHIP
1 . The Board shall consist of twelve voting members. In
order to ensure county-wide representation, the
membership should be representative of each user of the
system.
a. The incorporated municipalities are divided into
four zones, with a police chief to be selected from
existing Police Departments from each zone to
represent the corresponding municipalities. The
zones are established as follows:
ZONE 1: Ault, Windsor, Johnstown, Milliken.
ZONE 2: LaSalle, Evans, Kersey, Eaton.
ZONE 3: Ft. Lupton, Lochbuie, Platteville.
ZONE 4: Firestone, Frederick, Dacono.
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WCCOMMUNICATIONS ADVISORY BOARD BY-LAWS
Page 2 of 6
b. The fire districts will be divided into three zones,
with a representative of the district or department
(preferably a fire chief) to be selected from each
zone to represent the corresponding districts or
departments. The zones are established as follows:
ZONE A: LaSalle Fire District, Milliken Fire
District, Johnstown Fire District, Frederick-
Firestone Fire District, Ft. Lupton Fire District,
Gilcrest Fire Department, Platteville Fire District,
Western Hills Fire District, Hudson Fire District,
Southeast Weld County Fire District (Roggen,
Keenesburgh, Prospect Valley) .
ZONE B: Ault-Pierce Fire District, Nunn Fire
District, Windsor-Severance Fire District, Eaton
Fire District, Evans Fire Department, Platte Valley
(Kersey) Fire District, Galeton Fire District,
Pawnee Fire Protection District, Briggsdale Fire
District and Raymer/Stoneham Fire Department.
ZONE C: This is an at-large representative for fire
and can be selected from any one of the fire
districts listed in Zone A and Zone B, excluding
those departments that are currently selected as
Zone A and Zone B representatives.
c. The Sheriff will represent the Weld County Sheriff's
Office as a standing representative.
d. The Weld County Ambulance Service Director will
represent the ambulance services operation in Weld
County as a standing representative.
e. The District Attorney's Office is a standing
representative and will represent the District
Attorney's Office and the County Coroner.
f. The Weld County Road and Bridge Department will
designate a standing representative for both Road
& Bridge and Engineering.
g. The Commissioner Coordinator of Communications
Services will be the Chairman of the Advisory Board
and will represent all other county agencies.
h. The Director of Communications will be a non-voting,
standing member of the Advisory Board.
1 .1
WCCOMMUNICATIONS ADVISORY BOARD BY-LAWS
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C. TERMS OF APPOINTMENTS
1 . Non-standing voting membership on the Board shall be for
a term of three years and in compliance with provision
of the Weld County Home Rule Charter Sec 16-8( 2) .
2 . All appointments for non-standing voting memberships will
be made by the Board of County Commissioners and all
Board members shall continue in their office until their
successor is appointed.
3 . Whenever a vacancy, other than routine expiration of
appointment, arises on the Board due to resignation,
death, or for any other reason, the secretary will notify
in writing the Board of County Commissioners and request
that another member be appointed to serve out the
remainder of the unexpired term. Nominations for this
appointment shall be made by the Advisory Board to the
Board of County Commissioners.
D. MEMBER ABSENCE
1. Whenever a non-standing member of the Advisory Board
fails to attend two consecutive regular meetings during
the current year or has three unexcused absences in a
year, at the Board's request, the secretary will submit
to the member a written memorandum of the attendance
record of said member at least 48 hours prior to the next
regularly scheduled meeting. The member's appointment
to the Advisory Board shall be deemed terminated if no
written response is received by the next regularly
scheduled Board meeting. If the member responds, in
writing, he shall have an opportunity at the regularly
scheduled meeting to present evidence as to why he has
failed to meet attendance requirements and the Advisory
Board shall then either dismiss the matter, terminate his
membership, or continue for further consideration. The
Board of County Commissioners will be notified of the
action within seven (7) days and the procedure for
appointment of a new member shall commence according to
the procedures as set forth under Section C. 3 . of these
By-Laws. The terminated member may request, in writing,
within seven (7) days of the decision of the Advisory
Board, that the matter be considered in a hearing de novo
by the Board of County Commissioners. The terminated
member and representatives of the Advisory Board shall
have the opportunity to present evidence and question
witnesses in a hearing before the Board and the Board
shall announce its decision whether or not to affirm,
overrule, or remand to the Advisory Board for further
WCCOMMUNICATIONS ADVISORY BOARD BY-LAWS
Page 4 of 6
evidence at the conclusion of the hearing or within a
reasonable time thereafter. The decision of the Board
of County Commissioners shall constitute final
administrative action.
E. OFFICERS
1 . The Chairman will be the Commissioner Coordinator of
Communications Services.
2 . In the absence of the Chairman, a temporary Chairman will
be selected by the Board.
3 . A secretary will be appointed by the Board Chairman.
F. ADDITIONAL OFFICES
1. The Board is empowered to create and fill through
election such additional offices, from its own
membership, as it deems advisable for the proper
functioning of its activities.
G. MEETINGS
1 . Regular meetings of the Board shall be monthly, excluding
June, July and August, or as called by the Chairman.
2 . Written notice of all regular meetings will be mailed so
as to be received by members at least one week prior to
the meeting date if possible.
3 . Special and/or Executive Session meetings may be called
by the Chairman or upon request of three members of the
Board. Notice of special meetings is to be by personal
telephone confirmation or personally acknowledged by
radio or teletype contact or by mail, provided notice is
given 24 hours prior to the meeting date.
4 . Emergency meetings may be called when deemed necessary
by the Chairman.
5. A quorum shall consist of not less than seven voting
members of the Board. A quorum will be necessary at any
meeting where the agenda includes:
a:a C'eria,*,
WCCOMMUNICATIONS ADVISORY BOARD BY-LAWS
Page 5 of 6
a. Changes in by-laws
b. Changes in policy and/or procedures
c. Election of officers
d. Special or executive session meetings
6 . The concurring vote of a majority of those present and
voting shall be required to report favorably any reports
or recommendations to the Board of County Commissioners.
Votes to abstain shall neither be considered a "yes" nor
a "no" vote.
7. A tied vote (six yes and six no votes) of the Board shall
automatically defeat the issue voted on.
8 . Robert's Rules of Order shall prevail to the extent they
are not in conflict with specific provisions of these by-
laws.
9 . Executive sessions shall conform to statute (1973) CRS
29-9-101 , PUBLIC MEETINGS.
a. All meetings of any board, commission, committee or
authority of a political subdivision of the state
supported by law in its activities in whole or in
part with public funds are declared to be public
meetings and open to public at all times, except
that such groups, by majority consent of members
present, may go into executive session for
consideration of documents or testimony given in
confidence but shall not make final policy decisions
nor shall any resolution, rule, ordinance,
regulation, or formal action or any action approving
a contract or calling for the payment of money be
adopted or approved at any session which is closed
to the general public.
b. Any action taken contrary to the provision of
subsection 1 of this section shall be null and void
and without force or effect.
H. DUTIES OF CHAIRMAN
1 . It shall be the responsibility of the Chairman to call
all regular meetings, set the agenda for the meetings,
preside at all meetings, appoint committees, when and as
required, and carry out general chairman
responsibilities.
.
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WCCOMMUNICATIONS ADVISORY BOARD BY-LAWS
Page 6 of 6
J. DUTIES OF SECRETARY
1 . It shall be the responsibility of the secretary to send
members notices of all meetings, keep minutes of all such
meetings except executive sessions, send copies of the
minutes to the following:
a. One copy each to members of the Board
b. One copy to the Clerk to the Board of County
Commissioners
c. Anyone else designated by the Board
K. COMMITTEE MEMBERSHIP
1 . The Chairman of the Board may appoint members of the
Board to committees for special projects or studies.
Committees are authorized to appoint professional or
technical personnel to their committees as advisors as
required. These professional and/or technical personnel
need not be members of the Board.
(Rev.5/91)
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