HomeMy WebLinkAbout920417.tiff RESOLUTION
RE: APPROVE GRANT APPLICATION FOR 1993 FTA FUNDS TO COLORADO DEPARTMENT OF
TRANSPORTATION AND AUTHORIZE CHAIRMAN TO SIGN
WHEREAS, the Board of County Commissioners of Weld County, Colorado,
pursuant to Colorado statute and the Weld County Home Rule Charter, is vested
with the authority of administering the affairs of Weld County, Colorado, and
WHEREAS, the Board has been presented with a Grant Application for 1993
Section 18 FTA Funds to be submitted to the Colorado Department of
Transportation, commencing January 1, 1993, with the further terms and conditions
being as stated in said application, and
WHEREAS, after review, the Board deems it advisable to approve said grant
application, a copy of which is attached hereto and incorporated herein by
reference.
NOW, THEREFORE, BE IT RESOLVED by the Board of County Commissioners of Weld
County, Colorado, that the Grant Application for 1993 Section 18 FTA Funds to be
submitted to the Colorado Department of Transportation be, and hereby is,
approved.
BE IT FURTHER RESOLVED by the Board that the Chairman be, and hereby is,
authorized to sign said application.
The above and foregoing Resolution was, on motion duly made and seconded,
adopted by the following ote on the 13th day of May, A.D. , 1992.//
jilir
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A BOARD OF COUNTY COMMISSIONERS
ATTEST: Diabtaj V WELD COUNTY, COLORADO
Weld County Clerk to the Board // -
George K nedy, C/`hairman
BY: ��� EXCUSED DATE OF SIGNING (AYE)
Deputy lerk to the Board Constance L. Harbert, Pro-Tem
APPROVED AS i'ORM: .7:27-Ac
C. W. Ki by
County Attorney Gor ac
/L /X y
W. H. Webster
920417
COLORADO DEPARTMENT OF TRANSPORTATION ALL APPUCANTS
ETA GRANT APPUCATION FORM
APPLICATION FOR FINANCIAL ASSISTANCE
1. NAME OF APPLICANT ORGANIZATION: 2. CONTACT PERSON: Linda Piper
Weld County Division of Human Resources TELEPHONE NUMBER: (303) 353-3816
3. ADDRESS: 1551 North 17th Avenue 4. AREA(S)TO BE SERVED:
P.O. Box 1805
Greeley, Co 30632 Weld County
5. OPERATING DATA 1991 1992 1993
One way passenger trips per month J 6.758 16 300 1 ft 950
Vehicle hours per month 3.034 1 inn 3 150
Vehicle miles per month 62.294 62.500 63.000
6. ESTIMATED %OF PASSENGERS WITHIN THE 7. ESTIMATED%OF PASSENGERS WITHIN
FOLLOWING GROUPS: THE FOLLOWING GROUPS:
Black 0 Asian or Pacific Islander 0 Non Disabled > 60 6
14
Native American Indian or Alaskan 0 Disabled > 60 8
Hispanic 40% Disabled c 60 36
White 60% General Public 50 9'e
Total 100 100%
8. FEDERAL FUNDS REQUESTED: Sect.16(b)(2) Sect. 18 Ether
Capital $
Operating $ . 29.750
Administrative $ ' 5,250
Total S 35,000
9. I HEREBY CERTIFY THAT I HAVE REVIEWED THE APPLICATION AND THAT ALL INFORMATION
CONTAINED HEREIN IS TRUE AND CORRECT TO THE BEST OF MY KNOWLEDGE.
NAME TITLE Chairman, Weld County Board of
George Kennedy County..Commissioners
SIGNATURE
DATE
APPUCATIO MU BE RECEIVED AT:
COLORADO DEPARTMENT OF TRANSPORTATION, DIVISION OF TRANSPORTATION DEVELOPMENT,
TRANSIT/RAIL UNIT, ROOM 212
4201 E.ARKANSAS AVENUE, DENVER, COLORADO 80222
APPLICATIONS WILL NOT BE ACCEPTED AFTER 5:00 P.M., MAY 15,1992
APPLICATIONS RECEIVED AFTER 5:00 P.M. MAY 15, 1992 WILL BE RETURNED
COCH Farm I BO
1 a'B
920417
HROCSN
ESTIMATED 1993 BUDGET SUMMARY ALL APPLICANTS
Table A
ESTIMATED 1993 INCOME
Source Amount
Operating Revenue $ 1,000
Contract Income $ 266,500
In-Kind Contributions $ 85.315
Grants/Other $ 401,502
TOTAL $ 754,317
Table B
ESTIMATED 1993 EXPENDITURES
Eligible FTA Match
TOTAL For FTA Funded Needed
Administration $ 93,427 $ 7,500 $. 5,250 (70%) $ 2,250 (30%)
Operating $ 695,a90 $ 59,500 $ 29,750 (50%) $ 29,750 (50%)
Capital $ n $ n $ (80%) $ n (20%)
Subtotal $ 789.317 $ 67.000 $ 35.000 $ 32.000
Table C
SOURCES OF MATCH
Match Required - $ 3P-non
Source(s) Amount Source(s) Amount
Weld County Donated
City of Greeley contract $ 7.500 Utilities $ 3,432
Centennial Developmental State of Colorado/
Services Inc. $ 250,000 Weld Co. discounted $ a nno
license plates
Other Contracts $ 9,000 $
Weld County Donated Unrestricted
Office Spare $ 17.640 Federal funds for; $
Weld County Donated Head Start Programs 129,600
Parking Lot $ 12,000 & CSBG Programs $ 46,700
Weld County gas
discount $ 42,843 Total $ 528,115
2 9 ,0417
ScCT. 18 ONLY APPLICANTS ONLY
Table D
SOURCES OF OPERATING REVENUE
1991 1992 1993
Funding Source Actual Estimated Proposed
Rider Donations $ n $ n $ 1,000
Fares $ $ $
Bus Advertising $ $ $
$ $ $
Subtotal $ 1,000 $ 1,000 $ 1,000
Table E
SOURCES OF CONTRACT INCOME
1991 1992 1993
Funding Source Actual Estimated Proposed
$ $ $
Centennial Developmental
Services, Inc. $ 271,881 $ 265,006 $ 250,000
City of Greeley $ 4,856 $ 7,000 $ 7,500
Other Contracts $ 5,435 $ 7,000 $ 9,000
$ $ $
$ $ $
$ $ $
$ $ $
$ $ $
$ $ $
$ $ $
$ $ $
Subtotal $ 282,172 $ 279,006 $ 266,500
3 '
SECT 18 APPLICANTS ONLY
Table F
SOURCES OF IN-KIND
1991 1992 1993
Funding Source Actual Estimated Proposed
Weld County Donated Office Spice 17,640 $ 17,640 $ 17,640
Weld County Donated Parking L t 12,000 $ 12,000 $ 12,000
Weld County Gas Discount $ 34,394 $ 38,629 $ 42,843
Weld County Donated Utilities 2,837 $ 3,120 $ 3,432
State of Colorado/Weld County; 7,800 $ 9,288 $ 9,400
License Plate Discount
$ $ $
$ $ $
$ $ $
Subtotal $ 74.671 $ R0.677 $ RS 315
Table G SOURCES OF GRANTS/OTHER INCOME
1991 1992 1993
Funding Source Actual Estimated Proposed
OAA Title III Senior Nutrition
Grant $ 36,818 $ 37,653 $ 38,813
Dept. of Local Affairs (CSBG)
Community Services Block Grad& 44,957 $ 46,655 $ 46,700
Dept. of Health & Human Services
Head Start Grant $ 112.092 $ 126.657 $ 129.600
Dept. of Health & Human Services
Migrant Head Start Grant $ 95.365 $ 308.992 $ 114.626
Dept. of Labor--JTPA Grants
IIA Basic & IIB Youth $ 5.513 $ 11.184 $ 14.800
USDA--Supplemental Food
Program $ 4.721 $ 1.000 $ 0
Dept. of Labor---
New Directions Training Progyiim 15.277 $ 1.000 $ 1.026
Dept. of Education--
State Preschool Program $ 46.444 $ 55.134 $ c5 417
Subtotal $ 161,187 $ 1RR,27c $ 401 ,;09
4
ait0417
SECT. 18 APPLICANTS ONLY
Table H
PARTICIPATION LEVEL
Seasonal Operating Hours NOT APPLICABLE TO OUR PROGRAM
1st Qtr.
2nd Qtr.
Lowest =( /3) _
3rd Qtr.
4th Qtr. X 12
TOTAL
TOTAL YEAR ROUND
OPERATING PARTICIPATION
HOURS LEVEL
URBANIZED
Table 1 SECT. 18 APPLICANTS ONLY
ADMINISTRATION BUDGET
1992 1992
1990 1991 Proposed Eligible
Actual Estim. Expense In-Kind for FTA
Labor $ 37,274 $ 39,568 $ 41,790 $ $ 3,302
Fringe& Benefits $ 6,923 $ 8,309 $ 8,775 $ $ 436
Services $ 17,061 $ 18,070 $ 19,472 $ $ 1,512
Matenals&Supplies $ 1,233 $ 1,300 $ 1,500 $ $
Utilities $ 1,860 $ 2,045 $ 2,250 $ 2,250 $ 2,250
Insurance $ $ $ $ $
Leases $ 17,640 $ 17,640 $ 17,640 $ 17,640 $
Miscellaneous $ 1,395 $ 1,500 $. 2,000 $ $
Purchased Trans Service $ $ $ $ $
Licenses &Taxes $ $ $ $ $
SUBTOTAL $ 83,386 $ 88,432 $ 93,427 $ 19,890 $ 7,500
70% FTA Eligible $ 5,250
30% Local Share $
5 c, 4
SECT. 18 ONLY APPLICANTS ONLY
Table J
OPERATING BUDGET
1993 1993
1991 1992 Proposed Eligible
Actual Estimate Expenses In-Kind for FTA
Labor $283,939 $ 286,136 $ 289,080 $ $ 15.648
Fringe& Benefits $ 50,257 $ 50,742 $ 51,265 $ $ 2.660
Services $214,813 $ 216,964 $ 229,873 $ $ 11.300
Materials &Supplies $ 86,919 $ 93,654 $ 103,090 $ 42,843 $ 17.710
Utilities $ 977 $ 1.075 $ 1.182 $ 1.182 $ 1.182
Insurance $ $ $ $ $
Leases $ 12,000 $ 12,000 $ 12,000 $ 12,000 $ 12.000
Miscellaneous $ $ $ $ $
Purchased Trans Service $ $ $ $ $
Licenses&Taxes $ 7,800 $ 9,288 $ 9,400 $ 9.400 $
SUBTOTAL $656.705 $ 669,859 $ 595.890 $ 65.425 $ 60.500
Less Operating Revenue $ 1 _non
Projected Deficit $ 59 5nn
50% Eligible for FTA $ 79 75f1
50% Local Share $ 29 Jcn
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SECTION 18 APPLICANTS ONLY
ASSURANCES
APPLICATIONS FOR FEDERAL FUNDS UNDER SECTION 18
OF THE URBAN MASS TRANSPORTATION ACT OF 1964, AS AMENDED
To the best of my knowledge, based on the information submitted in this application, as the duly authorized
representative of Weld County Division of Human Resources
(applicant)
I make the following assurances to FTA and the State of Colorado:
A. The Applicant has the requisite fiscal, managerial, and legal capacity to carry out the Section 18 project
described herein and to receive and disburse Federal funds.
B. Some combination of State, local,federal and private funding sources has or will be committed by the
applicant in a timely fashion to provide the required local share.
C. The Applicant has, or will have by the time of delivery, sufficient funds to operate the vehicles and/or
equipment purchased under this project, as applicable.
D. The Applicant assures affirmative compliance with Title VI of the Civil Rights Act of 1964 and related
statutes.
E. The needs of elderly persons and persons with disabilities have been addressed by the Applicant.
F. The Applicant has demonstrated acceptable efforts to achieve coordination with other transportation
providers and users, including social service agencies capable of purchasing service.
G. The Applicant will comply with the applicable provisions of the guidelines relative to charter bus and
school bus operations.
H. The Applicant has worked to ensure the continuation of existing revenues to complement
Section 18 funds.
The Applicant will establish and implement an substance abuse program, when directed by FTA.
J. The Applicant will implement policies and procedures to ensure compliance with the provisions of the
Americans with Disabilities Act of 1990.
K. The Applicant will provide a fair and timely opportunity to private sector operators to participate in the
project.
Name (=eorne Kennedy,
Signatun ��-
Title Chairman, Board of County Corn issioners
Date May 13, 1992
10 v0,S11
SE,i ION 16(B)(2) APPLICANTS ONLY
RESOLUTION
We, the Board of Directors of
(applicant)
in approving the submission of the attached application, certify:
A. The Applicant is a private non-profit organization incorporated in the State of Colorado or a public body
as defined by 29-1-202,C.R.S.
B. The Applicant has the requisite fiscal, managerial, and legal capacity to carry out the Section 16(b)(2)
project described herein and to receive and disburse Federal funds.
C. The Applicant has or will have by the time of delivery, sufficient funds to operate the vehicles and/or
equipment purchased under this project, as applicable.
D. The Applicant assures affirmative compliance with Title VI of the Civil Rights Act of 1964 and related
statutes.
E. The needs of elderly persons and persons with disabilities have been addressed by the Applicant.
F. The Applicant has demonstrated acceptable efforts to achieve coordination with other transportation
providers and users, including social service agencies capable of purchasing service.
G. The Applicant will implement policies and procedures to ensure compliance with the provisions of the
Americans with Disabilities Act of 1990.
K. The Applicant will provide a fair and timely opportunity to private sector operators to participate in the
project.
Name
Signature
Title
Date
N/A
11 32AJ417
CURRENT SERVICE DESCRIPTION ALL APPLICANTS
A. DESCRIPTION OF ORGANIZATION
Weld County Division of Human Resources (WCDHR) is a non profit
governmental agency. The Executive Director is hired by the Weld County
Board of Commissioners. The Board of Commissioners is the legal grantee
for all funds dispersed to WCDHR and is the legal policy making Board for
the Division. WCDHR is responsible for a wide range of public assistance
programs funded primarily with federal funds. However, state and local
funds are awarded to the organization as well. The total budget of Human
Resources averages 4.5 million per year.
The WCDHR Transportation Program began in 1973 with 3 mini buses used
primarily for the elderly and handicapped and provided services county
wide. In March of 1975 this operation was combined with the Head Start
transportation operation increasing the fleet to 8 vehicles. Between 1976
and 1979 the program grew to include transportation services for the
Sumner Migrant Program, the Senior Nutrition Program of the Area Agency on
Aging, the Welfare Diversion Program ( currently call New Directions) with
the Employment Services Unit, and services through a major contract with
the Weld County Community Center Board, now called Centennial
Developmental Services, Inc. In 1989 WCDHR applied for and received funds
from CDOT to conduct its first TDP. In 1990 the WCDHR Transportation
Program was awarded first time FTA Section 18 funds to expand services to
the general public in designated rural areas of Weld County.
The WCDHR Transportation staff includes a full time coordinator, 2 full
time dispatchers, 3 full time drivers, and 25 part time drivers. WCDHR
vehicles are included under a single contract to maintain all of Weld
County's vehicles. Mechanics are assigned to service the vehicles from a
pool of mechanics. Office support is provided from the main office of
WCDHR for administrative, secretarial, personnel, and fiscal support. A
proportionate share of FTE time of service from these functions is
allocated to transportation overhead based on time accounting completed on
a weekly basis by the fiscal staff.
B. CURRENT LEVELS OF SERVICE
The boundaries of Weld County delineate the primary service area for the
WCDHR Transportation Program, however, because of service needs for the
summer Migrant Head Start Program, the Employment Program, and health
service related trips for the elderly and disabled, vehicles travel to
Larimer, Boulder, Adams, Arapaho, and Denver Counties. Within Weld County
all areas are covered with somewhat less frequent service to the far
eastern and northern sectors of the county. According to the 1990 census
figures the total population of Weld County is at 131,821 persons.
12
Cl
Service Description Cont'd
The Transportation Program is open five days per week, 52 weeks per year.
During the summer buses begin routes as early as 4:00 a.m. and end routes
as late as 7:30 p.m. In the winter some routes will begin at 5:00 a.m.
and end at 6:30 p.m. Special requests for service are handled on weekends
and evenings. The number of routes per day average between 125 and 140.
Peak service is early morning, noon, and late afternoon. Every attempt is
made to schedule service to the elderly and disabled and the public
between these peak hours of demand. Seasonal fluctuations have been
minimized due to the growth of the summer Migrant Head Start Program which
has been extended over a larger portion of the summer. Other factors
which influence fluctuations in service is the Christmas holiday season
when many programs are closed for vacations and when there are transition
days between the beginning and ending times of programs usually associated
with program or school years.
D. CURRENT VEHICLE USAGE
The number of vehicles used in regular daily service currently averages
between 36 and 39 vehicles. At peak hours an average of 35 vehicles are
utilized. During our slowest periods of the day an average of 15 vehicles
are utilized. Three (3) vehicles are designated as "backup" for
breakdowns and when vehicles are scheduled for regular maintenance.
E. MARKETING
Marketing of the program occurs through regular communication with Human
Service groups such as the Long Term Coordinating Committee (meets
monthly) , the Weld County Senior Aide Coordinators (meets monthly) , the
Transit Committee (meets monthly) , announcements in county newspapers
(publish weekly) , Senior Center newsletters (monthly) , and brochures.
Agency vehicles are marked with the Weld County Government Seal. Vehicles
are not specifically marked as open to the public; however the Weld County
Seal indicates that the vehicle is government owned and operated.
The majority of riders are categorized as special populations which
include, children, youth, unemployed in training, physically and mentally
disabled, and elderly. The general public is welcome on non contracted
routes (those supported in part by Section 18 funds) . The availability of
this service is communicated through local newspapers, newsletters,
network meetings, and a brochure. (See Att. A-1)
PROPOSED PROJECT ALL APPLICANTS
A. PROPOSED SERVICE FOR FY 1993
The Grantee will operate a modified demand response system (our term to
describe regular routes to rural towns which are built around a call in
system to a local coordinator) for the residents of Weld County excluding
the City of Greeley. This service will be available to both incorporated
and unincorporated areas of the county.
This service shall be available to the general public with a significant
number of ridership being comprised of elderly, disabled, and low income
individuals. Although not currently in place, a 1993 goal is to establish
some form of rider contribution system for transportation service.
The Weld County Transportation System will provide service in rural Weld
County through the following route schedule:
Area Days Hours Vehicles
Eaton 2 x per month 9:30 - 1:30 1
Ault 1 x per week 11:00 - 2:30 1
Windsor 1 x per week 9:30 - 2:00 1
addtl 1 x per month 12:30 - 2:00 1
Johnstown 1 x per week 9:30 - 2:00 1
addtl 1 x per month 9:00 - 2:00 1
Milliken 1 x week 9:30 - 2:00 1
Tri Town Daily 9:30 - 2:00 2
Erie Daily 9:30 - 2:00 1
Fort Lupton 3 x week 9:30 - 2:00 1
Platteville 3 x week 9:30 - 2:00 1
Hudson 2 x month 9:00 - 2:00 1
Keenesburg 2 x month 9:00 - 2:00 1
Lochbuie 1 x month 9:00 - 2:00 1
Kersey 1 x week 10:00 - 1:30 1
La Salle Call In Varies 1
Gilcrest 1 x week 9:00 - 2:00 1
Severance Call In Varies 1
Evans Daily Varies 1
Hill N Park 1 x week 9:00 - 2:00 1
(unincorporated mobile home village)
Nunn Call In Varies 1
Routes listed in bold are new and expanded services for the Weld
Transportation System. These include expanded services to the Tri Town
area of southwest Weld County which includes the towns of Dacono,
Frederick, Firestone, Evanston, and Erie. New service will be provided to
Platteville, Lochbuie, and Hill N Park, an unincorporated mobile home
community 10 miles from Greeley.
13
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of k'�f M„}%1? 'A
Proposed Project Cont'd
We are applying for FTA funds to fund a proportionate share of the total
mini bus system, excluding any services we provide contractually for
special populations.
B. JUSTIFICATION OF EXPANDED SERVICE
The citizens of south Weld County have been very vocal in the last year
about transportation needs in this part of the county. Transportation
staff has met with citizen groups to determine the specific needs of this
community. Due to excellent outreach efforts that have taken place with
assistance from Catholic Community Services Northern; we have been able to
locate elderly frail, disabled, and caregivers who are isolated and need
transportation within their own communities and to outlying communities
for other services. A satellite Adult Day Program is also operational in
Fort Lupton which is also a south Weld community. We are seeking support
for transportation of elderly frail and disabled to the Adult Day Program
as well as daily transportation for other populations including the
general public. Communities affected by this need are Dacono, Frederick,
Firestone, Erie, Lochbuie, Fort Lupton, and Platteville.
Hill N Park is an unincorporated mobile home community with a population
of approximately 1500 persons. Recently, a community center was
established in the park which could serve as a pick up and drop off
location for a regular transportation service. Approximately one third or
500 of the residents are senior citizens. Other residents are
predominately young working families. There are no shopping, medical, or
social services located within the park; therefore transportation becomes
a serious concern, particularly for the frail elderly.
C. CAPITAL EQUIPMENT REQUEST
N/A
D. VEHICLE REHABILITATION REQUEST
N/A
E. ADA COMPLIANCE
Program Service for Persons With Disabilities
Four wheelchair accessible vans are available for the physically disabled.
Two wheelchair vans are on the road full time. One van is utilized part
time and the fourth van is available as a stand by or back up vehicle.
the wheelchair vans are available to the general public as needed.
Also, the Weld County Transportation System has a contract with Centennial
Developmental Services, Inc. (CDSI) to provide transportation to the
developmentally disabled. Transportation services are provided daily
throughout the county to transport CDSI clients to educational and work
situations.
Proposed Project Cont'd
The service to persons with disabilities does not differ from the service
offered to persons without disabilities. Schedules, response time,
geographic area served, days of service, availability of information,
reservation capability, and trip purpose are handled in the same way as
for the general public.
Drivers receive training in Passenger Assistance, CPR, First Aid, and
Defensive Driving. Drivers also receive "notice sheets" on a daily basis
notifying them of special situations to be aware of on a given route.
By the end of June the Transportation Headquarters will have added an
additional room which will be available for a driver training facility.
This will allow drivers to meet with administrative staff in small groups
for training and informational sessions. Also available will be a
portable VCR to accommodate the use of training videos on an individual or
group basis.
The wheelchair vehicles are maintained by Lear Siegler Management Service
Corporation who has the vehicle maintenance contract for Weld County and
the City of Greeley. (This is a joint cooperative contract.) Lear Siegler
employees are certified to maintain wheelchair vehicles.
Public fixed Route System
N/A
Non Accessible Van Request
N/A
COORDINATION - PROVIDERS LIST ALL APPLICANTS
NAME TYPE COORD CONTRACT
Centennial Developmental
Services, Inc. HS 6,362
Head Start HS 4,502 (9 mon)
Mini Bus HS 759
Migrant Head Start HS 5,227 (4 mon)
Employment Services (JOBS) HS 764
City of Greeley GOV 295
Colorado Pre School HS 4,404 (4 mon)
Supplemental Foods HS 0 0
Summer Youth Program HS 126
Senior Nutrition Program HS 0 0
Child Care Network HS 0 0
(Supply Points)
Fort Lupton Housing Author. HS 0 0
Hudson Housing Authority Quasi Public 0 0
Greeley Senior Center GOV 0 0
Bonell Nursing Home 0 0
ARA Health Care, Inc. Nursing Home 0 0
North Colorado Medical
Center Hospital 0 0
The Villa ACE 0 0
Shamrock Taxi Taxi 0 0
Airport Express Airport 0 0
Medicab of Greeley Taxi 0 0
14
�" 041.'-,
COORDINATION OF SERVICES ALL APPLICANTS
The WCDHR Transportation Program has been designed to minimize duplication of
service. Through centralized management and planning no program has ownership
or monopoly of a van. Schedules are prepared based on the most cost efficient
manner of providing the service. The result is that a single transportation
fleet serves Head Start, Migrant Head Start, Senior Nutrition, the Elderly and
Disabled of rural Weld, the Summer Youth Employment Program, the New Directions
Program, Supplemental Foods, and Centennial Developmental Services Inc. , and the
general public.
A. Description of Coordination Activities
Centennial Developmental Services, Inc. - This marks the sixth year that
CDSI has purchased most of their transportation needs from our system.
Because of the high amount of service needed to run this program a
significant degree of duplication is avoided. First, CDSI would have to
have a Transportation Coordinator to manage the vans and routes needed.
By purchasing transportation from Weld County we all enjoy the economy of
scale that comes from combining our efforts. One set of administrative
overhead costs are incurred rather than two. This includes staffing,
capital equipment purchases, and insurance. In addition, because CDSI has
clients located all over the county, we are able to give rides to other
clients while the bus is in the same area, thus making each of our routes
more efficient and cost effective.
Head Start - Again, this is a very big program (600-700 children) that
requires massive amounts of transportation service. Head Start has been
purchasing transportation from the Weld County System for 15 years.
Duplication of administrative overhead, equipment purchases, and insurance
is saved by combining systems. Weld County government is self insured.
With insurance costs rising every year, all programs realize a savings
under our system.
Migrant Head Start - For many years the Migrant Program ran their own
transportation system during the summer months while the WCDHR program
during the same summer months would experience significant down time
because regular Head Start was closed. When we added Migrant Head Start,
we filled a gap in our scheduling, by replacing the regular Head Start
service with a summer program. This improved our system by allowing us to
offer our drivers more consistent work and spread our overhead and capital
costs further.
Employment Services - For approximately 6 years the Transportation Unit
has provided service to Job Diversion (now New Directions) clients to
transport them to workshops and job sites. In addition, there are several
daily runs which involve administration activities such as transport of
important paperwork needed on a timely basis from Aims and Social
Services. All services are charged back to the employment and training
grants allowing us to spread our costs over more programs and to fill in
down times with short runs.
15
Coordination cont'd
City of Greeley - The City of Greeley contracts with Weld County to
provided a connecting service from their last stop on North 11th Avenue to
the new Weld County Government Offices Complex which is another 1.5 miles
beyond this stop. Weld County provides an hourly shuttle service to the
City for $7,500 annually. The City has stated that it would cost them
$40,000 annually to provide the same service through their fixed route
system. Communication has begun with the City of Greeley to determine if
a single Greeley/Weld County TDP could be negotiated. This could save
time and money and promote a joint planning process for transportation for
the county.
Colorado Pre School - This service was started in February of 1990. We
currently have two locations for this program, Gilcrest and the Greeley
Head Start Center. The children are brought in from several different
areas such as Kersey, Evans, Gilcrest, and Greeley. We run this program
with several of our other programs, that is children are transported along
with regular Head Start children, CDSI children, and employment services
clients. Again, this helps our system to be efficient and on line at all
times.
Summer Youth Program - This program begins about June and continues
through August. The Transportation Program brings youth from all over the
county into Greeley for special needs classes and self help classes.
Generally the buses run full on these trips, not allowing for combining
with other transportation situations. All services are charged to the
Summer Youth Program of the Employment and Training Grant, under the Job
Training Partnership Act.
Senior Nutrition Program - In 1991 the Weld County Transportation Program
transported 75,000 meals to 20 meal sites throughout Weld County. These
routes are daily Monday through Friday and occur between the 11:00 a.m.
and 2:00 p.m. time frame. This mid day service increases transportation
activity at a time when the program is in less demand. It is also
possible on these routes, to transport riders into Greeley when drivers
return the food containers to the UNC kitchen.
B. Result of Coordination Efforts
In many areas each of the above programs operate separate transportation
systems. In Weld County a single system has evolved over the years
eliminating waste in terms of duplicate administrative costs. Programs
benefit cost wise and by not having to devote staff resources to the
complexities of operating a transportation system. Real savings are
realized from the In-Kind contribution of Weld County Government through
large bid purchases, donated parking and office space, reduced per gallon
cost for gas, and the spreading of administrative costs over many
programs.
Coordination Cont'd
C. Difficulties Encountered in Coordination Efforts
Overall the "transportation community" has been supportive. We have had
exploratory conversations with the City of Greeley staff to determine if
there are ways to coordinate our two systems in terms of "sharing" part
time drivers. Both systems hire large numbers of part time workers who
often need more hours to earn a decent living. The major obstacle to this
conversation was how to deal with the fact that each entity would expect
their employee to respond to their needs first. The City and the County
are also exploring the option of doing a single TDP (Transportation
Development Plan) . This would give us a great opportunity to eliminate
some duplication of effort and to look at our two systems more
holistically.
D. Transportation Advisory Committee
The original advisory committee appointed during the TDP process
disbanded. The Weld County Division of Human Resources Advisory Board has
been designated to carry out the duties of the Transportation Advisory
Committee. This Committee consists of nine (9) community members who are
appointed by the Board of County Commissioners. The committee meets
monthly and is attended by a county commissioner representative.
The Transportation Coordinator reports to the committee on a monthly basis
updating the committee on the activities of the Transportation Program.
The committee also reviews all policies and procedures and comments on
such policies before they are implemented. Staff receives and accepts
suggestions from the community members on ways to expand and improve
services.
"Y- „a1`?
SERVICE JUSTIFICATION ALL APPLICANTS
A. TRIP DESTINATION
Trip Category Percent of Total
Medical 6%
Nutrition 6%
Education 3%
Employment 5%
Grocery Shopping 3%
Day Care - Child 42%
Day Care - Adult 32%
Social/Recreational 3%
B. CONTRACTED TRIPS
Agency Destination
CDSI Sheltered Work Sites
Contracted Work Sites
Child Care/Education
Adult Care/Education
City of Greeley Connecting route from City of Greeley
to Human Resources Building
Johnstown School District Special needs youth to Weld
Opportunity School
C. PASSENGER CHARACTERISTICS AND DEMOGRAPHIC DATA
Profile of Target Clientele
Principle ridership is elderly, disabled, and low income.
Age Bracket Breakouts
Under 18 56%
18 - 60 26%
60 plus 18%
Riders Below Poverty Level
Under 18 50% of the 56% above
18 - 60 20% of the 26% above
60 plus 15% of the 18% above
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Service Justification Cont'd
D. OTHER INFORMATION
Degree of Need for Transit Service
The Weld County Area Agency on Aging participated in a comprehensive needs
assessment during 1989 and 1990. A community - wide needs assessment
which included surveys of community leaders, households and health and
human service providers was conducted through the United Way Partnership.
The Area Agency on Aging was a full paying partner in this process and had
input into each step of the needs assessment process and design of the
assessment instruments.
The Household component consisted of a survey of 491 randomly dialed
households and personal interviews with 39 individuals. The results of
the Household Survey for persons 60 years of age and older showed that 9%
of those surveyed expressed public transportation as a major problem and
another 25% expressed public transportation as major, moderate, or minor
problem.
Annually the WCDHR Transportation Program provides rides to approximately
1000 elderly and disabled. Many depend on the regular transit service to
do their grocery shopping and go to medical appointments. Town meetings
held in south Weld including Erie and Dacono/Frederick/Firestone show that
transportation continues to be a serious concern to these communities
Transportation for shopping and doctor's appointments are the greatest
expressed need at this meeting.
Why Need?
We attribute the need for transportation in this county to a variety
of factors which are as follows:
(Size of the County) Weld County encompasses 4004 square
miles. It is the third largest county in the nation, as large
as the State of Connecticut. There are approximately 27 small
incorporated towns scattered throughout the county. Many
communities are over one hour from the county seat, Greeley.
Citizens in the southern and northeastern sections of the
county experience the most isolation and frustration over
transportation needs.
(Demographics) Persons between the ages of 75 and 85 years are
increasing three times faster than all other age cohorts.
Persons in this age category typically have increased chronic
illness and frailties. As this group of older adults
increases the need for services increases, as well.
CI Aiiitjr
Service Justification Cont'd
Two areas where we see the greatest impact on needs is with
the need for home delivered meals and the need for
transportation. South Weld County because of its borders with
Adams and Boulder Counties is experiencing the greatest
growth. Pressures for services in all areas including
transportation are expressly felt in south Weld County.
(Volunteers) Weld County has had the benefit of an excellent
volunteer network of drivers that provide transportation for
necessary shopping and medical appointments to the elderly in
their communities. Even with mileage reimbursement, many of
these volunteers are having to cut back on their commitment to
this service because of the wear and tear on their "aging
vehicles." Many of them tell us that they have to make their
vehicle last for as long as they will need it because they
cannot afford to buy a new one.
It is becoming more difficult to recruit younger volunteers
because most are working. The young/old are traveling and
often are reluctant to make regular commitments. This does
not mean that we are not continually recruiting new
volunteers, we are. It is, however, becoming a less
dependable resource.
(Safety concerns) With the increasing numbers of very old
persons, the safety of these individuals driving - that is
safety to themselves and others - is a very serious
consideration. We have documented two serious accidents that
occurred in two of our northern communities that involved very
aged drivers.
(Dependency) With the exception of the towns of Windsor, Fort
Lupton, Hudson, and Platteville, there is no other access to
public transportation outside the urbanized Greeley/Evans
district. The Town of Windsor operates a car to transport
seniors to the nutrition site and to doctor's appointments.
Fort Lupton and Hudson Housing Authorities provide their vans
for senior transportation. It is not a public service. The
Platteville senior citizens recently received a gift of a van
from a private donor. In each community the County System
provides additional service. The County Transportation System
is an necessary service for every rural community in Weld
County.
Curtailed
We have not curtailed or cancelled a total service to any
community that previously had service. We have had to limit
number of times per week or month that we can serve a
community and have not been able to add any new service to
meet increasing needs.
FINANCIAL JUSTIFICATION ALL APPLICANTS
A. FISCAL RESOURCES OF THE APPLICANT
Medicaid - Application considered - determined to be not worth the
paperwork for the amount recovered.
Title III - For several years the Area Agency on Aging was able to provide
monies to reimburse volunteer drivers. In 1987, due to demands for home
health care for the frail elderly, this support source was shifted to the
Community Service Block Grant. As a resource Title III is becoming less
and less of a possibility. The Title III program has not realized a real
increase in funds since 1980. We are waiting to see what the 1993 funding
levels will be.
Community Development Block Grant - Not a transportation resource in this
county.
Community Service Block Grant - The Transportation Program allocates
approximately $46,700 in costs annually to CSBG to subsidize
transportation for the elderly and disabled. In addition to the $46,700
another $9000 is allocated to the WELDCOS to reimburse volunteer drivers
at 25 cents per mile.
United Way - Historically United Way has not awarded funds for
transportation services in Weld County.
City Governments - The Greeley Bus, operates two services within Greeley
and Evans; a fixed-route system carrying over 425,000 passengers annually
including wheelchair trips. Demands for this service continues to
increase. Our agreement with the City is to serve the rural areas outside
of their target area. A purchase of service agreement with the City of
Greeley (1990) provides that the City reimburse the County Transportation
Program up to $9000 per year for a connecting route service that is
scheduled hourly between the Department of Social Services (last stop for
the City) and the Division of Human Resources. This additional income has
been helpful to the Weld County Transportation Program.
County Government - The WELDCOS Senior Aide Coordinators receive $10,000
from general funds annually from the Board of County Commissioners for
senior center operations. Although these funds do not go directly for
transportation, Senior Coordinators, working from their respective
centers, are the local schedulers for transportation requests. This
information is communicated to the Transportation Director on a weekly
basis.
An additional $85,315 is contributed by the County with donated office and
parking space (for buses) , the Weld County gas and license plate
discounts, and donated utilities.
17
Financial Justification Cont'd
Community Center Board - The Weld County Community Center Board or
Centennial Developmental Services, Inc. contracts with the Weld County
Transportation Program for services. This contract averages 78,000
passenger trips annually and $21,000 per month in reimbursement to the
program.
Mental Health Center - We have minimum requests for service from this
agency. No funds.
Local civic groups/clubs - The Town of Fort Lupton Housing Authority
provides van services for the elderly for shopping and medical
appointments on a daily basis. The Platteville Senior Citizens were
recently given a new van from a private donor to be used for
transportation needs of the elderly in the Platteville area. The Housing
Authority of Hudson, Colorado secured a van through the State Surplus
Division to transport seniors for medical and shopping appointments within
the immediate area. The Town of Windsor provides a car and two part time
drivers to transport seniors to local grocery stores and to necessary
medical appointments outside of Windsor.
B. DEFICIT
The plan of service is the minimum needed to meet the increasing demands
for the Mini Bus Service. If funded at the level requested we will be
able to put this service plan in place. If not, service to south Weld
County will continue to be significantly inadequate.
C. NEW SECTION 18 APPLICANT
N/A
D. REVENUES AND CONTRACT RESOURCES
We do not charge fares or have a suggested donation schedule at this time;
however, this is a goal that the program is planning to investigate within
the next six months. We are particularly looking at the ticket purchasing
system utilized by the Northeast Colorado Transportation System.
Conversations have already begun with staff from this program to evaluate
the possibility of replicating the system in Weld County.
We provide transportation for many other organizations both "in house" and
outside of the agency. In house service is allocated to the grant which
is the funding source. For example, transportation provided to Head Start
and Migrant Head Start is charged back to their respective grants. The
Transportation Coordinator tracks mileage, trips, and individuals served
by each grant to insure that a fair and equitable allocation occurs per
program.
v 'V
Financial Justification Cont'd
We have contracts with Centennial Developmental Services, Inc. of Weld
County and with the City of Greeley. All groups, both in house programs
and outside agencies are charged at a rate which covers the full and
complete cost of the service. The reimbursement rate is $0.85 per mile.
The mileage rate is based on operating costs, overhead, and vehicle
replacement costs.
Section 18 funds are helping to support the part of our transportation
system which provides services to the general public with emphasis on the
elderly and disabled. This component of our transportation program is
also supported by Community Service Block Grant monies in the amount of
$46,700.00 and through indirect services from Weld County government in
the amount of $85,315. It is our hope that in the future we can further
support this service by implementing some form of rider donation or fee.
t_F ; .4r'.t
SERVICE AREA POPULATION CALCULATION SECTION 18 APPLICANTS ONLY
A. Weld County Incorporated Towns and Cities
TOWN POPULATION
Ault 1, 107
Nunn 324
Pierce 823
Dacono 2, 228
Erie 1, 244
Firestone 1, 358
Frederick 988
Fort Lupton 5, 159
Eaton 1, 959
Evans 5, 877
Grover 475
Johnstown 1, 579
Mead 476
Milliken 1, 605
Hudson 918
Keenesburg 570
Lochbuie 1, 168
Kersey 980
Gilcrest 1, 084
LaSalle 1, 783
Platteville 1, 515
Keota 5
Raymer 98
Severance 106
Windsor 5, 062
B. Unincorporated Areas Where Service is Offered
Hill N Park
18
FISCAL AND MANAGERIAL INFORMATION ALL APPLICANTS
A. EXPERIENCE MANAGING PUBLIC FUNDS
The Weld County Department of Human Resources (WCDHR) is an umbrella
organization under the Weld County governmental structure. WCDHR's
accounting system is a branch of the County's system, and has been tried
and tested over many years in accounting of public funds. WCDHR has a four
and one half million dollar annual budget over all and is primarily grant
funded. The grants WCDHR manages are:
Job Training Partnership Act Grants (JTPA)
a. IIA Basic
b. Sumner Youth
c. Dislocated Worker
d. Displaced Homemaker
e. Older Worker
f. Youth Development
g. Technical assistance
h. Performance Incentive
Head Start Grants (DHHS)
a. Head Start Basic Grant
b. Head Start Handicapped Grant
c. Head Start Training and Technical Assistance Grant
Migrant Head Start Grants (DHHS)
a. Migrant Head Start Basic Grant
b. Migrant Head Start Handicapped Grant
c. Migrant Head Start Training and Technical Assistance
Grant
Older Americans Title III Grant (DHHS)
Community Services Block Grant (DOLA)
Weatherization Grant (DOE)
Weld County Department of Human Resources also manages various
contracted services:
Job Service (DOL)
Federal New Directions Program (DOL)
Commodity Supplemental Foods Program (USDA)
Child Care Food Program (DOH)
Home and Community Based Services (DSS)
State Preschool Project (DOE)
Employment First (USDA)
19
:A,O, v.
Fiscal and Managerial Cont'd
B. METHODS TO ACCOUNT FOR INCOME AND EXPENSES
WCDHR has a sophisticated general ledger system with a specified chart of
accounts. Transportation has its own department in the ledger with
several specific revenue and expense line item accounts.
All revenue is deposited weekly with documentation to the County, who in
turn records it into WCDHR's general ledger, to the accounts listed in the
documentation. WCDHR reconciles the documentation copies to the ledger.
All revenue is posted to the ledger department it corresponds to.
Expenses processed through WCDHR are handled in a similar fashion.
billing is processed through the department with back up and is sent to
the County Accounting Office. The County, using strong internal controls,
inters the expense into the ledger by department and line item listed on
the documentation. Another section at the County Office issues the
warrants. WCDHR' s warrant register is reconciled monthly to assure the
posting is correct.
Operating and capital expenses are easily identified in the Transportation
Department by specific line item listings. Administrative expenses are
allocated quarterly to the Transportation Department from the
administrative cost pool using time sheet percentages. The costs are
easily recognizable as administrative by a number project code on each
administrative line item.
C. SAFETY AND RISK MANAGEMENT PROCEDURES
Weld County Division of Human Resources is a Department under Weld County
Government. Our financial accounting system is part of the Weld County
financial system. The entire system is organized to provide extreme
segregation of duties and implements several systems of checks and
balances on the cash flow.
D. AUDIT
N/A
VEHICLE MAINTENANCE APPLICANTS REQUESTING VEHICLES OR FACILITIES
Not Requesting Vehicles or Facilities
N/A
20
1/21e, mEAn®unr
George Kennedy, Chairman
To Board- of-County Coairman rs oae_ lay 11. 1992
COLORADO From Walter J. Speckman. Executive Director, Human Resources gyp/
sublectGrant_Application for 1993 Section 18 FTA Funds 11JJ__
Enclosed for Board approval is a grant application to the Colorado
Department of Highways for Section 18 FTA (Federal Transportation
Administration) funds to support transportation services to the elderly
and disabled of rural Weld County.
We are requesting $35,000 to cover administrative and operating expenses
for a proportionate share of the Transportation Program. Emphasis for
need and expansion is on south Weld County.
The application is consistent with the needs of the Weld County Transit
Development Plan and the transportation goals of the Area Agency on Aging.
Section 18 funds under the FTA are competitive; funding is not guaranteed.
Please call Linda Piper at 353-3816, extension 3320, if you have further
questions.
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