HomeMy WebLinkAbout900419.tiff RESOLUTION
RE: APPROVE MASTER CONTRACT WITH THE GOVERNOR'S JOB TRAINING
OFFICE AND AUTHORIZE CHAIRMAN TO SIGN
WHEREAS, the Board of County Commissioners of Weld County,
Colorado, pursuant to Colorado statute and the Weld County Home
Rule Charter, is vested with the authority of administering the
affairs of Weld County, Colorado, and
WHEREAS, the Board has been presented with a Master Contract
with the Governor' s Job Training Office, which will enable Weld
County to operate and expend funds under the Job Training
Partnership Act, and
WHEREAS, the term of said Master Contract is from
July 1 , 1990 , through June 30 , 1993 , with the further terms and
conditions being as stated in said Contract, and
WHEREAS, after review, the Board deems it advisable to
approve said Contract, a copy of which is attached hereto and
incorporated herein by reference.
NOW, THEREFORE, BE IT RESOLVED by the Board of County
Commissioners of Weld County, Colorado, that the Master Contract
with the Governor' s Job Training Office be, and hereby is,
approved.
BE IT FURTHER RESOLVED by the Board that the Chairman be , and
hereby is, authorized to sign said Contract.
The above and foregoing Resolution was, on motion duly made
and seconded, adopted by the following vote on the 14th day of
May, A.D. , 1990.
BOA OF COUNTY COMMISSIONERS
ATTEST: M1E WE UNTY�, COLORADO
i
Weld County Clerk and Recorder ti /
and Clerk to the Board 'Gene R. Brantner, Chairman
BY: ., t .1 QL Lnro-Tern
TDeputy 4ounty Clerk
EXCUSED
APPROVED AS TO FORM: Constance L. Harbert
tAt
C.W. irb
�-
County Attorney Gord � � ac
y/' �r f 7
6: /� r (: //1- 114- 900419
mEmoRAnDum
Wilk Gene R. BCounty Chairman
ro Board of sunny ,Commissioners pde May 14, 1990
COLORADO From Walter J. Speckman Executive Director, Human Resources Pei, A "
Subject: Job Training Plan - Master Contract
Enclosed for Board approval are four copies of the Master Contract
between the Governor's Job Training Office and the Weld County
Employment Services to enable Weld County to operate and expend funds
under the Job Training Partnership Act.
The Job Training Plan which was previously approved by the Board,
will become an exhibit and attached to the Master Contract.
If you have any questions, please telephone me at 353-3800, extension
3363.
MEMORANDUM
TO: Clerk to the Board
FR: Tedi Guerrero
RE: Job Training Plan - Master Contract
Enclosed for signature are four (4)
copies of this contract. Please return
all four of them. We will return one (1)
copy to you, when it is fully executed.
900419
•
Dept. or Agency # ,CER
G/L Account #
Contract Routing # Rio-/o8
Contract # t)icIC-oo9
Encumbrance # cse -0907
MASTER CONTRACT
THIS CONTRACT, made this 14th Day of May 1990, effective the 1st day of
July 1990 by and between the State of Colorado, represented by the Governor's
Job Training Office, hereinafter referred to as GJTO, or the State, and Weld
County, hereinafter referred to as the Contractor.
WHEREAS, authority exists in the Job Training Partnership Act (JTPA) of 1982,
also known as P.L. 99-570, as amended, and in the Economic Dislocation and
Worker Adjustment Assistance Act (EDWAA) and the Governor has received a grant
of federal funds thereunder; and
WHEREAS, the JTPA (Section 101[a][II], requires the designation of Service
Delivery Areas (SDAs) by the Governor; and
WHEREAS, Executive Order D0010 83 of March 15, 1983, has designated this SDA
in accord with JTPA; and
WHEREAS, required approval , clearance, and coordination have been accomplished
from and with appropriate agencies; and
WHEREAS, contract authority for Weld County resides in the Weld County Board
of Commissioners; and
WHEREAS, authority exists in the law and funds have been budgeted, appropriat-
ed, and otherwise made available and a sufficient unencumbered balance thereof
remains available for payment in Fund Number 100 , G/L Account Number
Contract Encumbrance Number (egg-O9o9 ; and
WHEREAS, the Contractor has selected the entity (or entities) which will
receive and administrate funds from the state in accordance with Section
104(b) (1) of JTPA.
NOW THEREFORE, in consideration of the mutual promises hereinafter set forth,
the parties enter into the following agreement:
I. DEFINITIONS
A list of definitions to be used in the interpretation of this Contract
is attached hereto as Attachment 1, and by this reference is incorporat-
ed herein.
II. STATEMENT OF WORK
The Contractor agrees to perform, in a professional and workmanlike man-
ner, the obligations and responsibilities set forth in the "Allowable
Programs", Section II.A of the Contract,
Page 1 of 18
A. Allowable Programs
A.1 The Contractor and its administrative entity has prepared a two-
year Job Training Plan (JTP) in accordance with Section 104 of
JTPA.
A.2 GJTO shall provide funds to the SOA for activities pursuant to
the approved JTP referenced in Section II.A.1.
A.3 In addition to the funds provided for the basic grant activities
identified in the approved JTP, GJTO may provide funds to the
Contractor for the following other activities:
A.3.a Training programs for older individuals (those individuals
55 years or older) , (Section 124 of JTPA) ;
A.3.b Technical assistance incentives for superior performance,
and serving hard-to-serve individuals (Section 202[b][3] of
JTPA) ;
A.3.c Auditing, administrative, and other activities (Section 164
of JTPA) ;
A.3.d Training program for dislocated workers (Section 301[b] of
JTPA) , as recommended by EDWAA;
A.3.e Services for groups with special needs and exemplary models
pursuant to joint agreements (Section 501[a] of JTPA) ;
A.3.f Amendments and modifications of allocated funds provided to
the Contractor pursuant to Section 202(a) of JTPA; and
A.3.g Other funds for employment and training-related programs.
A.4 GJTO shall provide funds for Summer Youth Employment and Training
Programs in accordance with Part B, Section 251 of JTPA, if such
activities are not originally included in the JTP by the Contrac-
tor.
B. Maximum Funding
B.1 GJTO shall provide the Contractor an amount not to exceed Two
Million, Six Hundred Sixty Thousand, One Hundred Thirty-Three
Dollars ($2,660,133) of funds awarded to the State of Colorado
for activities identified in Section II.A for the period of July
1, 1990 to June 30, 1993.
8.2 Funds authorized to be expended by the Contractor will be limited
to authorized funding received from the Department of Labor or
other sources. The authorization to spend funds may be provided
to GJTO in increments. Therefore, GJTO shall limit the amount
requested by the Contractor for each Expenditure Authorization
(EA) to the amount in the GJTO Notice of Fund Availability.
Page 2 of 18
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C. ExpenditureeMthorization Procedures
C.1 Prior to the expenditure of any funds identified to Section II.B
above, an EA must be submitted by the Contractor and approved by
GJTO.
C.2 An EA is a document prepared by the Contractor which shall in-
clude the following:
C.2.a Type of funds identified in Section II.A of this Contract,
which the Contractor is requesting;
C.2.b The Scope of Work to be performed by the Contractor;
C.2.c Period of Performance;
C.2.d A budget or budgets submitted on forms provided by GJTO.
A separate budget will be required for each type of funding re-
ceived by the Contractor, such as, but not limited to, those pro-
grams identified in Section II.A above.
C.2.e Special Provisions; and
C.2.f Signature page signed by the Private Industry Council (PIC)
Chair, the SDA Director, and GJTO; if the total amount of
the EA is One Hundred Thousand Dollars ($100,000) or less.
The PIC may authorize the SDA Director to sign in lieu of
the PIC Chair for EAs under One Hundred Thousand Dollars
($100,000) or less.
If the EA is over One Hundred Thousand Dollars ($100,000) ,
the Local Elected Official must sign instead of the SDA
Director.
The Contractor must comply with its own internal signature
process. Should the internal signature process be more
restrictive than this provision, it will prevail .
D. Modification Procedure for EA Budget
The Contractor may modify the EA and its budget in accordance with
GJTO policies and procedures with prior written approval of both PIC
and GJTO.
E. Property
To purchase property with JTPA funds, a Property Requisition and
Authorization Form (PRAF) must be submitted to, and processed by,
GJTO. The property must be purchased within 60 days of the approval
of the PRAF as set out in JTPA Letter #89-02.
Page 3 of 18
F. Duration
The JTP shall remain in full force and effect for the entire Contract
period, unless changes in labor market conditions, funding, or other
factors require substantial modifications as provided in Section
104(c) of JTPA. Such a modification would require an amendment to
this Contract.
G. Annual Report
The Contractor shall submit an annual report by September 30, each
year as required by JTPA Letter #86-18 (December 16, 1986). The re-
port shall include:
G.1 A description of activities/services conducted during the program
year for Title II-A, Title III, EDWAA 8%, and 3% programs;
G.2 A list of client characteristics and the number of each served;
6.3 A list of occupations in which training took place and the number
of participants in each.
G.4 A summary of the SDA' s performance in meeting federal/state
standards;
G.5 Status of coordination agreements and description of innovative
coordination taking place which would be of special interest to
other SDAs, the Job Training Coordinating Council , and the
Governor;
G.6 An evaluation of service providers which include ability to meet
performance goals, cost, quality of training, and characteristics
of participants; and
G.7 A summary of the Contractor's monitoring of subrecipient con-
tracts, corrective actions taken, and the results of such cor-
rective actions.
H. Exhibits
The terms and conditions contained in the below exhibit, are attached
hereto, and by this reference, incorporated and made a part hereof as
if fully set forth herein.
Exhibit A - PY 90-91 JTP
III. PERIOD OF PERFORMANCE
The period of performance shall be from July 1, 1990 to June 30, 1993.
Page 4 of 18
' IV. GENERAL PROVIS''`NS
The Contractor agrees to perform in accordance with, and to comply with,
the General Provisions, attached to this Contract, and by this reference
hereby incorporated into this Contract.
V. SPECIAL PROVISIONS
The Contractor agrees to perform in accordance with, and to comply with,
the Special provisions attached to this Contract.
VI. EQUAL EMPLOYMENT OPPORTUNITIES/AFFIRMATIVE ACTION
A. Equal Employment Opportunity Requirements
The Contractor shall insure Equal Employment Opportunities (EEO) to
all individuals and shall take Affirmative Action (AA) to insure ade-
quate utilization of members of protected classes of workers who have
been victims of past discrimination.
EEO shall mean that no individual shall be excluded from participa-
tion in, denied the benefits of, subjected to discrimination under,
or denied employment in the administration of or in any program fund-
ed under this section because of race, color, or national origin,
age, handicap, or political affiliation or belief.
Contractors shall be governed by the prohibitions against discrimina-
tion on the basis of age under the Age Discrimination Act of 1975, on
the basis of handicap under Section 504 of the Rehabilitation Act, on
the basis of sex under Title IX of the Education Amendments of 1972,
or on the basis of race, color, or national origin under Title VI of
the Civil Rights Act of 1976. Programs and activities funded under
this Act are considered to be programs receiving Federal financial
assistance and are all subject to all provisions of EEO.
VII. CERTIFICATION REGARDING LOBBYING
By signing this Contract, the undersigned certifies, to the best of his
or her knowledge and belief, that:
A. No Federal appropriated funds have been paid or will be paid, by or
on behalf of the undersigned, to any person for influencing or at-
tempting to influence an officer or employee of an agency, a Member
of Congress, an officer or employee of Congress, or an employee of a
Member of Congress in connection with the awarding of any Federal
contract, the making of any Federal grant, the making of any Federal
loan, the entering into of any cooperative agreement, and the exten-
sion, continuation, renewal , amendment, or modification of any
Federal contract, grant, loan, or cooperative agreement.
Page 5 of 18
B. If any func''7ther than Federal approprlatEr\Funds have been paid or
will be pain to any person for influencing or attempting to influence
an officer or employee of any agency, a Member of Congress, an of-
ficer or employee of congress, or an employee of a Member of Congress
in connection with this Federal contract, grant, loan, or cooperative
agreement, the undersigned shall complete and submit Standard
Form-ILL, "Disclosure Form to Report Lobbying", in accordance with
its instructions.
C. The undersigned shall require that the language of this certification
be included in the award documents for all *subawards at all tiers
(including subcontracts, subgrants, and contracts under grants,loans,
and cooperative agreements) and that all subrecipients shall certify
and disclose accordingly.
D. This certification is a material representation of fact upon which
reliance was placed when this transaction was made or entered into.
Submission of this certification is a prerequisite for making or en-
tering into this transaction imposed by Section 1352, title 31, U.S.
Code. Any person who fails to file the required certification shall
be subject to a civil penalty of not less than $10,000 and not more
than $100,000 for each such failure.
*Note: "All " applies to covered contract/grant transactions over
$100,000 (per OMB).
Page 6 of 18
GENERAL PROVISIONS
' I. LEGAL AUTHORITY
The Contractor assures and guarantees that it possesses the legal auth-
ority to enter into this Contract. The person or persons signing and
executing this Contract on behalf of the Contractor do hereby warrant
and guarantee that they have been fully authorized by the Contractor to
execute this Contract on behalf of the Contractor.
II. PAYMENT CONTINGENCY
The parties hereto expressly recognize that the Contractor is to be
paid, reimbursed or otherwise compensated with funds provided to GJTO by
the United States Department of Labor under the Job Training Partnership
Act (JTPA) and/or the Economic Dislocation and Worker Adjustment Assist-
ance Act (EDWAA) . Therefore, the Contractor expressly understands and
agrees that all its rights, demands and claims to compensation arising
under this Contract are contingent upon receipt of such funds and upon
GJTO continuing to receive such funds. If any part of the funds are not
received by GJTO, for any reason, GJTO may unilaterally terminate this
Contract, or, with the consent of the Contractor, modify the terms here-
of. Insofar as this contingency affects the Contractor, subrecipients
or suppliers, for mutual protection of the parties, the Contractor
agrees to include this contingency in all its subcontracts.
III. TERMINATION
The performance of work under this Contract may be terminated by GJTO in
accordance with this clause in whole or in part.
A. GJTO may terminate this Contract when it has been determined that the
Contractor has failed to provide any or all of the services specified
or failed to comply with any Federal requirements or provisions con-
tained within this Contract. GJTO will notify the Contractor of such
unsatisfactory performance in writing. The Contractor has ten (10)
working days, unless otherwise specified in the notice, after receipt
in which to respond with a written plan acceptable to GJTO for cor-
rection of deficiencies. If the Contractor does not respond within
the appointed time with appropriate plans, GJTO shall serve a term-
ination notice on the Contractor.
B. GJTO may terminate this Contract if it is determined that the Federal
Government has debarred or suspended the Contractor within a three
year period preceding this Contract, or debars the Contractor during
the term of this Contract.
C. GJTO may request a termination of this Contract for convenience, giv-
ing a thirty (30) calendar day advance notice in writing of the ef-
fective date of such a termination. The Contractor receiving notice
shall be entitled to receive just and equitable compensation for any
allowable services satisfactorily performed hereunder through the
date of termination.
Page Revised 6/89
7 of 18
D. GJTO may request in writing, a termination of this Contract when both
parties agree that continuation of the services specified in Section
II, Statement of Work, would not produce beneficial results commen-
surate with the further expenditure of funds.
E. After receipt of a notice of termination, the Contractor shall :
E.1 Stop work under the Contract on the date and to the extent speci-
fied in the notice of termination.
E.2 Place no further orders or subcontracts for materials, services ,
or facilities, except as may be necessary for completion of such
portion of the work already substantially performed under the
Contract.
E.3 Terminate all orders and subcontracts to the extent that they re-
late to the performance of the work terminated by the notice of
termination.
E.4 Assign to GJTO all of the rights, title and interest within the
Contract. GJTO shall have the right, at its discretion, to set-
tle or pay any or all claims arising out of the termination of
this Contract.
E.5 Settle all outstanding liabilities and all claims arising out of
such termination of orders and subcontracts in accordance with
the provisions of this Contract.
E.6 Transfer title of all Contract property to GJTO (to the extent
that title has not already been transferred) and deliver in the
manner and at a time specified by GJTO.
E.7 Take such action as may be necessary or as may be directed, for
the protection and preservation of the property related to this
Contract which is in the possession of the Contractor and in
which GJTO has or may acquire an interest.
F. After receipt of a notice of termination, the Contractor receiving
notice shall submit to GJTO its completed and acceptable closeout
package in the form and with the certification prescribed by GJTO.
Such closeout package shall be submitted promptly, but in no event,
later than two (2) months from the effective date of termination, un-
less one or more extensions in writing are granted by GJTO.
G. The Contractor shall have the right to appeal any unilateral deter-
mination to terminate in accordance with the JTPA. In any case,
where GJTO has made a determination of the amount due, GJTO shall pay
to the Contractor the following:
G.1 If there is no right of appeal hereunder or if no timely appeal
has been submitted, the amount so determined by GJTO; or
G.2 If an appeal has been submitted, the amount finally determined on
such appeal .
Revised 6//89
Page 8 of 18
H. GJTO may, from time to time, under such terms and conditions as it
may prescribe, make partial payments on account against costs incur-
red by the Contractor in connection with the terminated portion of
the Contract whenever, in the opinion of GJTO, the aggregate of such
payment shall be within the amount to which the Contractor will be
entitled hereunder.
IV. MANAGEMENT ACTIVITIES AND RECORD MAINTENANCE
A. In addition to any requirements imposed elsewhere in this Contract, the
Contractor shall ensure that sufficient, auditable and otherwise ade-
quate records that will provide accurate, current, separate and com-
plete disclosure of the status of the funds received under the Contract
are maintained for three (3) years or the completion and resolution of
an audit. Such records shall be sufficient to allow the U.S. Depart-
ment of Labor, firms conducting audits of JTPA funds and GJTO to audit
and monitor the Contractor.
Accordingly, recipients/subrecipients shall maintain a copy of the Par-
ticipant Record which records any participant' s participation in the
JTPA program, including dates of entry and termination and shall retain
such records at least a minimum of three years. The time necessary to
resolve any litigation, audit or claim involving the grant or agreement
covered by the records, which was initiated prior to the end of the
three-year retention period does extend the retention period.
B. The Contractor shall ensure that it will comply with the provisions of
GJTO' s Audit Policy.
C. GJTO' s Monitoring Unit and the U.S. Department of Labor, GJTO' s audi-
tors, and other representatives of GJTO shall , during business hours,
have access to inspect and copy books, records, memoranda, correspon-
dence, personnel staffing records, and any other documents, and shall
be allowed to monitor and review through on-site visits, all program
activities, personnel staff, services and programmatic and administra-
tive practices, supported with funds under this Contract to ensure com-
pliance with the terms of this Contract, and provisions of any subcon-
tracts funded in whole or in part through this Contract.
D. The Contractor shall review the findings of said Monitoring Unit or re-
presentative and shall act promptly, as directed by GJTO, to remedy de-
ficiencies noted in such findings. If corrective action is not taken
and such deficiencies persist, GJTO may terminate this Contract.
E. In the event that GJTO determines that the recordkeeping system of the
Contractor does not comply with Federal guidelines, financial account-
ing may be done by GJTO, or an accounting firm or bank approved by
GJTO. The cost to GJTO of any work shall be deducted monthly from the
funds allocated to the Contractor.
Revised 6/89
Page 9 of 18
V. SUBCONTRACTING
The Contract'^' shall not subcontract the pe )rmance of any part of its
duties under this Contract except in accordance with the terms of this
Contract or with the prior written consent of GJTO approving the subcon-
tractor.
VI. PROPERTY MANAGEMENT
A. The Contractor must submit a Property Requisition and Authorization
Form (JTPA Letter #89-02) to GJTO prior to the purchase of any
property with an:
o Acquisition cost of $200 or more per unit for items carrying a
manufacturer' s serial number; and
o Acquisition cost of $500 or more per unit for items without a
serial number.
Upon receipt of GJTO's written approval , the Contractor may proceed
with the purchase. GJTO shall retain title to all property, as de-
fined above, purchased by the Contractor. Therefore, prior written
approval is needed before disposition of such property. The Contrac-
tor shall comply with GJTO's property management procedures and all
relevant JTPA letters.
B. The Contractor ensures that it will maintain proper inventory control
over all property purchased with JTPA funds.
VII. ASSIGNMENT
The Contractor shall not assign this Contract to third parties without
prior written consent of GJTO approving both the assignment and the as-
signee.
VIII. SEVERABILITY
To the extent that this Contract may be executed and performance of the
obligations of the parties may be accomplished within the intent of the
Contract, the terms of this Contract are severable, and should any term
or provision hereof be declared invalid or become inoperative, such in-
validity or failure shall not affect the validity of any other term or
provision hereof. The waiver of any breach of a term hereof shall not
be construed as a waiver of any other term.
IX. CHANGES IN STATEMENT OF WORK
A. Modification by Operation of Law
This Contract is subject to such modification as may be required by
changes in federal or state law or regulations. Any such required
modification shall be incorporated into and be part of this Contract
as if fully set forth herein.
Revised 8/89
Page 10 of 18
B. Programma.ic Modifications
The Contractor shall follow the revision procedures set forth by
GJTO.
8.1 The Contractor must submit a written request to GJTO and obtain
prior written approval for changes to the Statement of Work the
objective of the Contract, or dollar amount changes in Cost Cate-
gories.
8.2 In addition to the foregoing procedure, prior approval for such
changes must be authorized by the State in an amendment to this
Contract properly executed and approved in accordance with appli-
cable law under the following circumstances:
B.2.a When an increase or decrease of -Contract total is desired;
and
B.2.b When the Statement of Work or the objective of the Contract
changes substantially, as determined by GJTO.
Under such circumstances, GJTO' s approval is not binding until the
Contract amendment is executed.
X. PROGRAM INCOME
If program income is generated under this Contract, an agreement provid-
ing for the use of such income subsequent to termination of this Con-
tract is required, prior to the expenditure of such funds.
XI. INTEGRATION OF UNDERSTANDINGS
This agreement is intended as the complete integration of all under-
standings between the parties. No prior or current addition, deletion,
or other amendment shall have any force or effect whatsoever, unless em-
bodied herein in writing. No subsequent novation, renewal , addition,
deletion, or other amendment hereto shall have any force or effect un-
less embodied in a writing that is executed and approved pursuant to the
State Fiscal Rules and other applicable statutes and regulations.
XII. ASSURANCES
A. The Contractor assures that it will fully comply with the JTPA, regu—
lations promulgated, and all other applicable federal and state laws,
rules and regulations.
B. The Contractor assures that in operating programs funded under the
Act, it agrees to comply with all GJTO issuances and directives, such
as JTPA letters.
Revised 6/89
Page 11 of 18
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C. The Contra..cor assures that it will administer its programs under the
JTPA in full compliance with safeguards against fraud and abuse as
set forth in JTPA and the JTPA regulations.
D. The Contractor agrees to abide by the provisions of Section 144 of
the JTPA which concerns grievance procedures. Further, the Contrac-
tor agrees to follow Federal Regulations governing grievance resolu-
tion of all complaints, including those based on handicap, but ex-
cluding complaints alleging discrimination. All discrimination com-
plaints except those based on handicap must be filed initially at the
U.S. Directorate of Civil Rights. Finally, the Contractor also
agrees to follow all pertinent Governor' s policy issuances concerning
grievance procedures.
E. No funds may be used to assist in relocating establishments, or parts
thereof, from one area to another unless the Secretary determines
that such relocation will not result in an increase in unemployment
in the area of original location or in any other area [JTPA, Section
141(c)].
F. The Contractor assures and certifies that in administering programs
under JTPA:
F.1 It will comply with the provisions of the Uniform Relocation As-
sistance and Real Property Acquisition Act of 1970 (P.L. 91-646)
which requires fair and equitable treatment of persons displaced
as a result of Federal and Federally-assisted programs.
F.2 It will comply with the provisions of the Hatch Act, where appli-
cable, which limit the political activity of certain State and
local government employees.
F.3 For grant, subgrants, contract, and subcontracts in excess of One
Hundred Thousand Dollars ($100,000) , or where the grant officer
has determined that orders under an indefinite quantity contract
or subcontract in any year will exceed One Hundred Thousand Dol-
lars ($100,000) , or if a facility to be used has been the subject
of a conviction under the Clean Air Act (42 U.S.C. 1857-8) (c) (1)
or the Federal Water Pollution Control Act [33 U.S.C. 1319 (C)]
and is listed by the Environmental Protection Agency (EPA) or is
not otherwise exempt, the grantee assures that:
F.3.a No facility to be utilized in the performance of the pro-
posed grant has been listed on the EPA list of Violating
Facilities;
F.3.b It will notify the Regional Administrator, prior to award,
of the receipt of any communication from the Director, Of-
fice of Federal Activities, U.S. Environmental Protection
Agency, indicating that a facility to be utilized for the
grant is under consideration to be listed on the EPA list
of Violating Facilities; and
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Page 12 of 18
F.3.c .t will include substantially this assurance, including
•
this third part, in every non-exempt subgrant, contract or
subcontract.
F.4 It will comply with appropriate labor standards as set forth in
Section 143 of the JTPA (20 CFR 629.22 and 629.33) ;
F.5 All grievances concerning the conduct of the Contractor shall
follow the grievance procedures set forth in 20 CFR 629.51 et
seq;
F.6 It will comply with the Child Labor laws;
F.7 It will comply with the Safety Standards of Occupational Safety
and Health Act (OSHA) ;
F.8 It will comply with the Davis Bacon Act;
F.9 It will comply with the Wagner-Peyser Act;
F.10 It will comply with Part C of Title IV of the Social Security
Act;
F.11 It will comply with the Military Selective Services Act;
F.12 It will comply with Section 665, Title 18, United States Code;
F.13 It will comply with the Fair Labor Standards Act of 1938;
F.14 It will comply with the Colorado Revised Statutes Section
18-8-301 C.R.S. , as amended (Bribery and Corrupt Influence) ;
F.15 It will comply with Colorado Revised Statutes Section
18-8-401-408 C.R.S, as amended (Abuse of Public Office) ; and
F.16 It will comply with all state procurement regulations where ap-
propriate.
G. The Contractor assures that it will comply with bonding and insurance
requirement as follows:
G.1 Upon written request to the Contractor being made by the State,
the Contractor shall maintain during the life of the Contract
Bodily Injury and Property Damage Insurance, acceptable to the
State covering the services hereunder and all operations in con-
nection herewith, and whenever any of the services covered in the
Contract is to be subcontracted, the Contractor shall obtain in-
surance coverage acceptable to the State, such as Contractor's
Contingent or Protective Liability and Property Damage insurance,
to protect its interest and those of the State, if any.
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Page 13 of 18
G.2 Whene‘, _. the work covered by the Contact shall involve the use
of vehicular equipment, the Contractor shall maintain during the
life of the Contract, Automotive Bodily Injury and Property Dam-
age Insurance for business use with limits not less than One Hun-
dred and Fifty Thousand Dollars ($150,000) personal liability to
any one person in any one accident, Four Hundred Thousand Dollars
($400,000) for an injury to two or more persons in any single oc-
currence, and Four Hundred Thousand Dollars ($400,000) for prop-
erty damage to protect the Contractor from any and all claims
arising from the use of the following in the execution of the
services included in the Contract:
G.2.a Contractor' s own vehicles;
G.2.b Hired vehicles; and,
G.2.c Vehicles not owned by the Contractor.
G.2.d The State shall not be in the policy as a named insured.
G.3 Upon written request to the Contractor being made by the State,
the Contractor shall maintain during the life of this Contract,
Physical Damage or Loss Insurance protecting against loss caused
by the perils of fire, smoke, theft, burglary, vandalism, and
storm acceptable to the State, covering the services hereunder
and all operations, equipment and materials furnished or used in
connection therewith. The cash bond in an amount to be deter-
mined by the State may be given to meet this requirement as re-
gards State property.
G.4 Excepting the Insurance required by Paragraph G.2 above, one cer-
tified copy of the foregoing policies and three copies of a cer-
tificate evidencing the existence thereof shall be delivered to
the State within 20 days of such written request being made by
the State. Certified copies of the policies required by said
Paragraph G.2 and three copies of the certificates evidencing the
existence thereof shall be delivered to the State before use of
vehicular equipment is undertaken, as described in said Paragraph
G.2. Each copy and certificate must bear the following special
endorsement by the agent of the proposed insurance carrier:
"This policy shall not be altered, materially changed or cancel-
led without giving 15 days prior written notice, by certified
mail , to GJTO.
G.5 A valid receipt showing payment or obligation for the payment of
the premium for all such insurance, excepting the insurance re-
quired by said Paragraph G.2, shall be submitted to the State by
the Contractor when it provides the insurance documentation to
the State for acknowledgement of receipt and adequacy by the
proper State officials. Receipts showing payment or obligation,
for the payment of the premium for the insurance required by said
Paragraph G.2 shall be submitted to the State with the policies
and certificates to which the receipts refer before use of the
vehicular equipment involved is undertaken by the Contractor.
Revised 6/89
Page 14 of 18
H. The Contractor assures that it, and its subcontractors, shall comply
with the Workmen's Compensation Act of Colorado and shall provide
compensation insurance to protect the Contractor, its subcontractors
and the State from and against any and all Worker' s Compensation
claims arising from performance of services under the Contract. The
State shall be furnished, prior to any service hereunder being under-
taken by the Contractor, 3 copies of the certificate or certificates
evidencing such insurance to be in effect.
I. The Contractor assures that prior to the initial disbursement of
funds to the Contractor it shall ensure that every officer, director,
agent, or employee authorized to act on behalf of the Contractor in
receiving or depositing funds into program accounts; or in issuing
financial documents, checks, or other instruments of payment for pro-
gram costs shall obtain a fidelity bond to provide protection against
loss. The coverage shall be:
I.1 One Hundred Thousand Dollars ($100,000) ; or
I.2 an amount equal to the highest amount received from GJTO, which-
ever is greater.
If the fidelity bond of any employee of the Contractor is cancelled
or coverage is substantially reduced, the Contractor shall notify
GJTO and GJTO shall not disburse any funds thereafter until GJTO re-
ceives and acknowledges assurance from the Contractor that adequate
insurance coverage had been obtained.
J. The Contractor assures that every reasonable course of action will be
taken by the Contractor to maintain the integrity of this expenditure
of public funds and to avoid any favoritism or questionable or im-
proper conduct. The contract will be administered in an impartial
manner, free from personnal , financial , or political gain. The Con-
tractor, its executive staff and employees, in administering this
Contract, will avoid situations which give rise to a suggestion that
any decision was influenced by prejudice, bias, special interest, or
personal gain.
K. The Contractor assures and certifies that it and its principals:
K.1 Are not presently debarred, suspended, proposed for debarment,
declared ineligible, or voluntarily excluded from covered trans-
actions by any federal department or agency;
K.2 Have not, within a three-year period preceding this Contract,
been convicted of or had a civil judgment rendered against them
for commission of fraud or a criminal offense in connection with
obtaining, attempting to obtain, or performing a public (federal , _ _
state, or local ) transaction or contract under a public transac-
tion; violation of federal or state antitrust statutes or commis-
sion of embezzlement, theft, forgery, bribery, falsification or
destruction of records, making false statements, or receiving
stolen property;
Revised 6/89
Page 15 of 18
K.3 Are n6,. presently indicted for or othe1wise criminally or civilly
charged by a government entity (federal , state, or local ) with
commission of any of the offenses enumerated in paragraph (K2) of
this certification; and
K.4 Have not within a three-year period preceding this Contract, had
one or more public transactions (federal , state, or local) ter-
minated for cause or default.
Where the Contractor is unable to certify to any of the state-
ments in this certification, such Contractor shall attach an ex-
planation to this proposal .
Revised 6/89
Page 16 of 18
•
Form 6-AC-02B
SPECIAL PROVISIONS
CONTROLLER'S APPROVAL
1. This contract shall not be deemed valid until it shall have been approved by the Controller of the State of Colorado or such assistant as he may designate.This
provision is applicable to any contract involving the payment of money by the State.
FUND AVAILABILITY
2. Financial obligations of the State payable after the current fiscal year are contingent upon funds for that purpose being appropriated,budgeted and otherwise
made available.
BOND REQUIREMENT
3. If this contract involves the payment of more than fifty thousand dollars for the construction,erection,repair,maintenance,or improvement of any building,
road,bridge,viaduct,tunnel,excavation or other public works for this State,the contractor shall,before entering the performance of any such work included in this
contract,duly execute and deliver to and file with the official whose signature appears below for the State,a good and sufficient bond or other acceptable surety to be
approved by said official in a penal sum not less than one-half of the total amount payable by the terms of this contract. Such bond shall be duly executed by a
qualified corporate surety,conditioned for the due and faithful performance of the contract,and in addition,shall provide that if the contractor or his subcontractors
fail to duly pay for any labor,materials,team hire,sustenance,provisions,provendor or other supplies used or consumed by such contractor or his subcontractor in
performance of the work contracted to be done,the surety will pay the same in an amount not exceeding the sum specified in the bond,together with interest at the
rate of eight per cent per annum.Unless such bond,when so required,is executed,delivered and filed,no claim in favor of the contractor arising under this contract
shall be audited,allowed or paid.A certified or cashier's check or a bank money order payable to the Treasurer of the State of Colorado may be accepted in lieu of a
bond. This provision is in compliance with 38-26-106 CRS, as amended.
INDEMNIFICATION
4. To the extent authorized by law,the contractor shall indemnify,save and hold harmless the State,its employees and agents,against any and all claims,
damages,liability and court awards including costs,expenses,and attorney fees incurred as a result of any act or omission by the contractor,or its employees,
agents, subcontractors,or assignees pursuant to the terms of this contract.
DISCRIMINATION AND AFFIRMATIVE ACTION
5. The contractor agrees to comply with the letter and spirit of the Colorado Antidiscrimination Act of 1957,as amended,and other applicable law respecting
discrimination and unfair employment practices(24-34-402.CRS 1982 Replacement Vol.),and as required by Executive Order,Equal Opportunity and Affirma-
tive Action, dated April 16, 1975. Pursuant thereto, the following provisions shall be contained in all State contracts or sub-contracts.
During the performance of this contract, the contractor agrees as follows:
(1) The contractor will not discriminate against any employee or applicant for employment because of race,creed,color,national origin,sex,marital status,
religion,ancestry,mental or physical handicap,or age.The contractor will take affirmative action to insure that applicants are employed,and that employees are
treated during employment,without regard to the above mentioned characteristics.Such action shall include,but not be limited to the following:employment,
upgrading,demotion,or transfer,recruitment or recruitment advertising;lay-offs or terminations;rates of pay or other forms of compensation;and selection for
training,including apprenticeship.The contractor agrees to post in conspicuous places,available to employees and applicants for employment,notices to be pro-
vided by the contracting officer setting forth provisions of this non-discrimination clause.
(2) The contractor will,in all solicitations or advertisements for employees placed by or on behalf of the contractor,state that all qualified applicants will receive
consideration for employment without regard to race, creed, color, national origin, sex, marital status, religion, ancestry, mental or physical handicap, or
age.
(3) The contractor will send to each labor union or representative of workers with which he has collective bargaining agreement or other contract or understand-
ing,notice to be provided by the contracting officer,advising the labor union or workers'representative of the contractor's commitment under the Executive
Order, Equal Opportunity and Affirmative Action,dated April 16, 1975, and of the rules, regulations, and relevant Orders of the Governor.
(4) The contractor and labor unions will furnish all information and reports required by Executive Order,Equal Opportunity and Affirmative Action of April 16,
1975,and by the rules,regulations and Orders of the Governor,or pursuant thereto,and will permit access to his books,records,and accounts by the contracting
agency and the office of the Governor or his designee for purposes of investigation to ascertain compliance with such rules, regulations and orders.
(5) A labor organization will not exclude any individual otherwise qualified from full membership rights in such labor organization,or expel any such individual
from membership in such labor organization or discriminate against any of its members in the full enjoyment of work opportunity,because of race,creed,color,
sex, national origin,or ancestry.
(6) A labor organization,or the employees or members thereof will not aid,abet,incite,compel or coerce the doing of any act defined in this contract to be dis-
criminatory or obstruct or prevent any person from complying with the provisions of this contract or any order issued thereunder;or attempt either directly or
indirectly,to commit any act defined in this contract to be discriminatory.
395-53-01-1022
Revised 1/88 page 17 of 18 pages
Dc10-r206e-88
•
Form 6-AC-02C
(7) In the event of the contractor's non-compliance with the non-discrimination clauses of this contractor or with any of such rules,regulations,or orders,this
contract may be cancelled,terminated or suspended in whole or in part and the contractor may be declared ineligible for further State contracts in accordance
with procedures,authorized in Executive Order,Equal Opportunity and Affirmative Action of April 16, 1975 and the rules,regulations,or orders promulgated
in accordance therewith,and such other sanctions as may be imposed and remedies as may be invoked as provided in Executive Order,Equal Opportunity and
Affirmative Action of April 16, 1975, or by rules, regulations, or orders promulgated in accordance therewith,or as otherwise provided by law.
(8) The contractor will include the provisions of paragraph(1)through(8)in every sub-contract and subcontractor purchase order unless exempted by rules,
regulations,or orders issued pursuant to Executive Order,Equal Opportunity and Affirmative Action of April 16,1975,so that such provisions will be binding
upon each subcontractor or vendor.The contractor will take such action with respect to any sub-contracting or purchase order as the contracting agency may
direct,as a means of enforcing such provisions,including sanctions for non-compliance;provided,however,that in the event the contractor becomes involved
in,or is threatened with,litigation with the subcontractor or vendor as a result of such direction by the contracting agency,the contractor may request the State
of Colorado to enter into such litigation to protect the interest of the State of Colorado.
COLORADO LABOR PREFERENCE
6a. Provisions of 8-17-101&102,CRS for preference of Colorado labor are applicable to this contract if public works within the State are undertaken hereun-
der and are financed in whole or in part by State funds.
b. When construction contract for a public project is to be awarded to a bidder,a resident bidder shall be allowed a preference against a non-resident bidder
from a state or foreign country equal to the preference given or required by the state or foreign country in which the non-resident bidder is a resident.If it is deter-
mined by the officer responsible for awarding the bid that compliance with this subsection.06 may cause denial of federal funds which would otherwise be avail-
able or would otherwise be inconsistent with requirements of federal law,this subsection shall be suspended,but only to the extent necessary to prevent denial of
the moneys or to eliminate the inconsistency with federal requirements (section 8-19-101 and 102, CRS).
GENERAL
7. The laws of the State of Colorado and rules and regulations issued pursuant thereto shall be applied in the interpretation,execution and enforcement of this
contract.Any provision of this contract whether or not incorporated herein by reference which provides for arbitration by any extra-judicial body or person or
which is otherwise in conflict with said laws,rules and regulations shall be considered null and void.Nothing contained in any provision incorporated herein by
reference which purports to negate this or any other special provision in whole or in part shall be valid or enforceable or available in any action at law whether by
way of complaint,defense or otherwise.Any provision rendered null and void by the operation of this provision will not invalidate the remainder of this contract to
the extent that the contract is capable of execution.
8. At all times during the performance of this Contract,the Contractor shall strictly adhere to all applicable federal and state laws,rules and regulations that
have been or may hereafter be established.
9. The signatories hereto aver that they are familiar with 18-8-301,et.seq.,(Bribery and Corrupt Influences)and 18-8-401,et.seq.,(Abuse of Public Office),
CRS 1978 Replacement Vol., and that no violation of such provisions is present.
10. The signatories aver that to their knowledge, no state employee has a personal or beneficial interest whatsoever in the service or property
described herein:
IN WITNESS WHEREOF, the parties hereto have executed this Contract on the day first above written.
Contractor:
(Full Legal Name) Board of County Commissioners STATE COLOR O Weld St YOY ME , Gal R uR
BY: en C :f, C ��
'5 I1TIV DIRE OR
Position (Title)
Chairman
Les ie S. ank in
84-600813
Social Security Number or Federal ID.Number DEPARTMENT
(If Corporation: - OF
Governor's Job Training Office
Attest (Seal) �t,tyMG�,RJ
"/G
'�
/ _t Tff� �'purji County Cfer.!r
By Corporate Se is,,,or Equivalent n/City/Cooney Clerk
APP VALS
ATTORNEY GENE B C OLLER
By By
D I , KAY
First Assistant Attorney General
General Legal Services
GOV JOB
1 31990 18 18
Page which is the last of pages
395-53-011S lRevised 1/88)f ICE *See instruction on reverse side. oc.la-z3os.-eg
IRMW146 F 4
r1 r.
•
"INSTRUCTIONS
(1) Insert official Department designations, e.g., Administration, Local Attars, etc. as appropriate.
(2) Set forth company(ies)or individual(s) name(s) and address(es).
(3) Insert a brief statement indicating reasons for contract,e.g.,"The contractor having special knowledge,expertise and skill in diagnosing and testing diseases
affecting cattle;and."Use as many"Whereas's"as required.If additional space is required continue to above words"NOW,THEREFORE;"and state"con-
tinued on page 2". On page 2, state "Whereas continued from page 1" if required.
(4) Specify clearly the goods or services contracted for,the consideration moving from one party to the other,the time within the contract is to be executed.
limitations on assignments,if any,and special provisions desired,or required.Seek legal assistance when in doubt.Separate each principal item and number con-
secutively using as many pages as necessary.
I51 If a delegee signs for the Executive Director place the words "FOR THE" before the word "EXECUTIVE"
Autographic,as distinguished from stamped,signatures should,as a minimum,be affixed to the original,which will be filed by the Division of Accounts and
Control.and two counterparts,one of which shall be transmitted to the contractor.If there is more than one contractor a copy so signed will be sent to each,thus
requiring additional autographic signatures.
Attachment 1
DEFINITIONS
1. APPLICANT (AN INDIVIDUAL) - An individual who applies to a JTPA Service Delivery
Area (SDA) Grant Recipient or subrecipient for employment, training and/or ser-
vices provided under JTPA. An applicant found to be eligible for the program re-
mains an applicant until the provisions for "participant" have been met. If the
applicant becomes a participant, this information becomes part of the Participant
record and subject to Federal record retention requirements. (See Participant.)
2. CERTIFICATION - The signature of the applicant must be obtained from the appli-
cant attesting that the information on the application is true to the best of the
applicant's knowledge and there is no intent to commit fraud. The signature
should acknowledge that the information on the application will be used to deter-
mine eligibility, that the applicant may be required to document the accuracy of
the information and that the information is subject to external verification anti
follow-up information and may be released for such purposes. The signature
should also acknowledge that, if found ineligible subsequent to enrollment, the
applicant will be terminated. If the applicant is terminated as a result of fal-
sifying information on the application, he/she may also be prosecuted for fraud.
In the case of a minor (except minors who are heads of households) , the signature
of a parent, guardian, or other responsible adult is required.
3. CERTIFICATION - EDWAA - A document provided by an SDA to an eligible dislocatec
worker verifying their status and authorizing continuing eligibility for a perioc
not to exceed 104 weeks.
4. CITIZENSHIP - Designation of an applicant as a citizen of the United States or a
lawfully-admitted permanent resident alien, lawfully-admitted refugee or parolee,
and other individuals authorized by the Attorney General to work in the United
States. If the applicant indicates that he/she is not a citizen or an "eligible
noncitizen," the applicant is ineligible for JTPA.
5. COMPLETION OF TRAINING - The participant has met or achieved the minimum pre-
scribed period of training, as described in the training agreement in accordance
with the Scope of Work of this Contract, and has attained the minimum level of
performance or skill associated with the training activity.
Completion of training also includes the attainment of one or more youth compe-
tencies. One reimbursement for "completion of training" for each participant is
allowable. The maximum number of participants to be reimbursed for "completion
of training" which appears in the Schedule of Reimbursement cannot be exceeded.
6. CONTRACT - A procurement instrument by which GJTO, an SDA grant recipient, or a
subrecipient pays for property, services, supplies, materials or equipment.
7. CONTRACTOR - Any person, corporation, partnership, public agency, or other entity
which enters into a contract with the Governor' s Job Training Office, an SDA
grant recipient or a subrecipient under the Act.
8. ECONOMICALLY DISADVANTAGED - An applicant is considered to be economically dis-
advantaged if he/she meets one of the following:
Page 1 of 5
Revised 6/89
•
A. Families Receiving Public Assistance/AFDC - The applicant or the applicant' s
family and household received income or payments were made on behalf of the
individual or the individual 's household by the state pursuant to the State of
Colorado approved Title IV SSA State Plan.
B. Families Receiving General Assistance - The applicant or the applicant' s
family is receiving state or local government cash assistance.
C. Families Receiving Refugee Assistance - The applicant or the applicant' s
family is receiving income or money payments under the Refugee Assistance Act
of 1980 (Public Law 96-212).
D. Families Receiving Public Assistance - SSI - The applicant or the applicant' s
family is receiving supplemental income or money payments pursuant to the
Social Security Income for the Aged, Blind and Disabled).
E. Annual Family Income Does Not Exceed OMB Poverty Level or 70 Percent of the
Lower Living Income Level - The applicant is a member of a family which had an
annual family income, in relation to family size and location, that did not
exceed either (1) the most recently established poverty levels determined in
accordance with criteria established by the office of Management and Budget
(OMB) or, (2) 70 percent of the lower living standard income level , whichever
is areater.
F. Food Stamp Recipient - The applicant is receiving food stamps pursuant to the
Food Stamp Act of 1977.
G. Foster Child - The applicant is a child on whose behalf state or local govern-
ment payments are eligible to be made to foster homes or other agencies pro-
viding 24-hour care. This term also includes children who are reviewed pur-
suant to Senate Bill 26.
H. Adult Handicapped Individual - The applicant is an adult handicapped individu-
al whose own income would meet the requirements for inclusion in one of the
above items.
I. Youth Handicapped Individual - May be considered a nondependent individual if
the applicant is 14 or older and living with his/her family and receiving
assistance from a state funded (see definition of state-funded program) pro-
gram, and not one of the parents of the family.
9. EMPLOYED - An individual who, during the 7 consecutive days prior to application
to a JTPA program, did any work at all :
o As a paid employee;
o Has his or her own business, profession or farm; or
o Worked 15 hours or more as an unpaid worker in an enterprise operated by a mem-
ber of the family; and any individual who was not working, but has a job or
business from which he or she was temporarily absent because of illness, bad
weather, vacation, labor-management dispute where the position has not been re-
filled by management, or personal reasons, whether or not paid by the employer
for time off, and whether or not seeking another job. (This term includes mem-
bers of the Armed Forces on active duty, who have been discharged or separated;
participants in registered apprenticeship programs; and self-employed individu-
als).
10. ENTERED TRAINING - The point of time at which a participant enters into any
training activity allowable under the terms of the contract.
Page 2 of 5
Revised 6//89
• ' 11. FAMILY INCOME -'"he amount and source of all portable family income for the
prior 6 months; .his is the total annualized idmily income when multiplied by
two. The income of a spouse and/or other family members shall only be counted
for that portion of the income determination period that the person was actually
a part of the family unit of the applicant.
NOTE: For applicants who report an absence of income or other means of support,
for the income determination period, have the applicant describe his/her specific
circumstances. This may be done directly on the application in the space pro-
vided.
INCLUSIONS IN FAMILY INCOME:
Gross Wages and Salary - The total money earnings received from work performed as
an employee. It represents the amount paid before deductions for income taxes ,
social security taxes, bond purchases, union dues, etc.
Net Self-Employment Income - Net income (gross receipts minus operating expenses)
from a business firm, farm, or other enterprise in which a person is engaged on
his/her own account.
Other Money Income - Money received from sources such as net rents, pensions,
alimony, governmental retirement payments, Armed Forces retirement payments
(other than compensation for disability or death, per Title 38, U.S.C. , Chapter
11) , income from insurance policy annuities, and other sources of income not in-
cluded here.
If a family' s only source of income was from wages and salary payments, family
income would be equal to gross wages and salary received.
EXCLUSIONS FROM FAMILY INCOME:
A. Non-cash income, such as food stamps, or compensation received in the form of
food or housing.
B. Rental value of owner-occupied property.
C. Public assistance payments.
D. Cash payments received pursuant to a state plan approved under Title II, IV,
X, or XVI of the Social Security Act of disability insurance payments received
under Title II, Section 423, of the Social Security Act or under Old Age and
Survivors Insurance (OASI).
E. Federal , State, or local unemployment benefits.
F. Payments made to participants in employment and training programs.
G. Capital gains and losses.
H. One-time unearned income, such as, but not limited to:
o Payment received for a limited fixed term under income maintenance programs
and supplemental (private) unemployment benefit plans.
o One-time or fixed-term scholarship and fellowship grants.
o Accident, health, and casualty insurance proceeds.
o Disability and death payments, including fixed-term (but not lifetime) life
insurance annuities and death benefits.
o One-time awards and gifts.
o Inheritances, including fixed-term annuities.
o Fixed-term worker' s compensations awards.
o Terminal leave pay.
o Soil bank payments.
o Agriculture crop stabilization payments.
Page 3 of 5
Revised 6/89
I. Pay or allowf"`es previously received by an veteran while serving on active
duty in the Aiaded Forces (U.S.). Also, excluae payments received for partici-
pation in National Guard or military, naval , or air force reserve activities
and VISTA stipends.
J. Educational assistance and compensation payments to veterans and other
eligible persons under Title 38, United States Code, Chapters 11, Compensation
for Service-Connected Disability or Death; 13, Dependence and Indemnity Com-
pensation for Service-Connected Death; 31, Vocational Rehabilitation; 34,
Veterans' Education Assistance; 35, War Orphans' and Widows' Educational
Assistance; and 36, Administration of Educational Benefits.
K. Payments received under the Trade Act of 1974.
L. Black Lung payments received under the Benefits Reform Act of 1977 (PL 5-239,
30 USC 901) .
M. Child support payments.
12. HANDICAPPED INDIVIDUAL - An individual who has a physical or mental disability
which for such individual constitutes or results in a substantial handicap to
employment, excluding substance abuse. Refer to Economically Disadvantaged
section for eligibility guidelines.
13. OLDER WORKER - A person who is 55 years or older, and is economically
disadvantaged.
14. PARTICIPANT - Any individual who has:
A. Been determined eligible for participation upon intake; and
B. Enrolled in an activity.
15. PLACEMENT - The act of securing unsubsidized employment for or by a participant,
as a paid employee of any legally authorized business, industry or enterprise
including non-profit organizations. Paid employee means one who is carried on
the employer' s payroll/personnel records, is self-employed, is entered into a
registered apprenticeship program or the Armed Forces.
16. SELECTIVE SERVICE REGISTRANT - If the applicant is a male citizen of the U.S. or
other male person residing in the U.S. , who was born on or after January 1, 1960,
and is between the age of 18 and 26, he must register. An applicant who is not
registered will be ineligible for JTPA funded services until he has done so.
17. TRAINING - Activities which enable a participant to acquire the skills, abili-
ties, knowledge, work habits, and/or procedures needed to obtain or enhance his/
her employment.
18. DISLOCATED WORKER - To be eligible for service under JTPA Title III, an
individual must meet all of the following general criteria and at least one of
the specific criteria listed thereafter:
A. General Criteria
• Citizens or Nationals of the U.S. or otherwise permitted by the U.S.
Attorney General to work in the U.S. ;
• Males born after January 1, 1960, who are between the ages of 18 through 26
must be registered with Selective Service;
• Have a verifiable address but not necessarily residing in the state or
Service Delivery Area (SDA) to which he/she is applying.
Page 4 of 5
Revised 3/90
B. Specific Criteria
The applicant must:
▪ Have been terminated, laid off, or received notice of termination/layoff
from employment; and be eligible for or have exhausted his/her entitlement
to unemployment compensation or equivalent separation compensation; and
be unlikely to return to previous/primary industry or occupation.
• Be terminated or notified of termination as a result of any permanent clos-
ure of a plant or facility, or enterprise; or
• Are long-term unemployed (15 weeks or more) and have limited opportunities
for employment or reemployment in the same or a similar occupation in the
area in which such individuals reside, including older individuals who may
have substantial barriers to employment by reason of age; a person in this
category may have been involuntarily unemployed for 15 weeks or more, or
have been employed in "stop-gap" employment (i.e. , substantially below pre-
vious wage or skill level ) ; and have limited opportunities for employment in
the area in their primary occupation; or
• Having been self-employed (including farmers and ranchers) and are unem-
ployed as a result of general economic conditions in the community in which
they reside or because of natural disasters, subject to regulations pre-
scribed by the Secretary.
• Are displaced homemakers who have not worked outside the home for a substan-
tial number of years, who were supported by another family member and are no
longer receiving that support. Displaced homemakers who are not JTPA, Title
II eligible, may be served under EDWAA 10% funds.
Page 5 of 5
Revised 6/89
STATE OF COLORADO
Governor's Job Training Office GOV JOB
JOB TRAINING PLAN
Signature Page APR t 2 1990
For Programs and Activities Authorized TRAINING OFPICB
by the Job Training Partnership Act
This Plan is entered into between the State of Colorado, Governor's Job
Training Office, hereinafter referred to as the Recipient and the Weld
County Service Delivery Area, hereinafter referred to as the Service
Delivery Area (SDA) Grant Recipient.
All work to be performed under the Plan will be in accordance with the
Job Training Partnership Act (JTPA) of 1983, applicable JTPA rules and
regulations, applicable policies and procedures established by the
Governor, and the assurances, certifications, and narrative descriptions
contained in this Plan.
The Plan is in accordance with the JPTA rules and regulations and
instructions issued by the Governor or his designee. It is understood
that his document, when signed by the parties, will become an "Exhibit
A" referenced in and governed by Master Contract 4 between the
State of Colorado and the SDA Grant Recipient.
It is understood that this Job Training Plan, when jointly signed by the
SDA's, Local Elected Official , and the Private Industry Council Chair
and countersigned and dated by t Governor or Governor's designee,
shall be effective July 1, 1990 ough June 30, 1991.
Typed Name & Title of Signature DATE
Local Elected official 4 /11 /90
Gene R. Brantner, Chairman
ATTEST: . Art IA-1e,,il L,-1 ,�,1 Thl,r-M-41c;0.- q�tuc R�
Typed Name Title of Sign ure ATE
Private Industry Council At46#14 T '/L/79
Chairperson
Ger d Shadwick, ProTem
Typed Name & Title of Signa DATE
Governor or Designee / /
WELD COUNTY SERVICE DELIVERY AREA
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Program Years 1990 & 1991
(July 1 , 1990 through June 30, 1992)
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COLORADO
DIVISION OF
HUMAN RESOURCES
Employment Services
of Weld County
P.O. Box 1805
Greeley, Colorado 80632
1E:1cRnnDur
Gene R. Brantner, Chairman
To Board of County Commissioners gate April 10. 1990
COLORADO From Walter J. Speckman, Executive Director, Human Resources
Subject: Job Training Plan for PY 1990-1991
Enclosed for Board approval is the Job Training Partnership Act's
(JTPA's) Job Training Plan (JTP) for the Weld County Service Delivery
Area (SDA) . The JTP covers the program years of 1990 and 1991 and
presents an in-depth view of the direction the Weld County employment
and training programs will follow over the next two years.
The SDA will be provided $886,711.00 to provide employment and training
services to approximately 210 adults and 210 youth during the time
period of July 1 , 1990 through June 30, 1991.
The Private Industry Council has selected a target population in order
to reach the individuals who are most in need. The target population
for Weld County will be:
1. Adult/Youth Welfare Recipient (single parent and two-parent
heads of households)
2. Adult/Youth High School Drop-Out or Potential Drop-Out
3. Adult Displaced Homemakers
4. Youth Welfare Family Member
Programmatic changes have been made to compliment activities and
programs under the Jobs Opportunities and Basic Skills (JOBS) Program.
Due to the local need to improve the participant's qualifications for
entry level jobs within the local labor market, the major efforts in
training will be in the following areas:
1. On-the-Job Training
2. Work Experience
3. Vocational - Job Site
4. Vocational - Institution
5. Classroom Training Basic
6. Try-Out Employment
7. Job Placement Enhancement Training
8. Private/Public Sector Internships
9. Youth Competency Program
10. Assessment
If you have any questions regarding the attached Job Training Plan,
please contact me.
WELD COUNTY SERVICE DELIVERY AREA
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Program Years 1990 & 1991
(July 1 , 1990 through June 30, 1992)
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COLORADO
DIVISION OF
HUMAN RESOURCES
Employment Services
of Weld County
P.O. Box 1805
Greeley, Colorado 80632
WELD COUNTY COLORADO
JOB TRAINING PLAN
t30V JAB PROGRAM YEARS 1990 and 1991
N "'' n ..,�1 PY PY 19911 (July 1, 1991 - June 30, 1992)
tRA1NU6G OFFICE
TABLE OF CONTENTS
Page
Number
I. EXECUTIVE SUMMARY 1
II. THE SERVICE DELIVERY AREA 4
A. Description of the Service Delivery Area 4
B. Responsiveness of the Service Delivery Area 11
III . PROGRAM ACTIVITIES AND SERVICES 15
A. Adult Training Activities and Services 15
B. Youth Training Activities and Services 21
C. Youth Employment Competencies 28
D. Linkages with Job Opportunities and Basic Skills (JOBS) 32
E. Description of Program Systems 33
F. Coordination Criteria 37
G. Performance Standards 46
H. Services to the Homeless 46
I. Inter-SDA Coordination 46
J. Literacy and Basic Skills Assessment 46
L. Services to Welfare Recipients 47
IV. ADMINISTRATIVE PROCEDURES 48
A. LEO/PIC Agreements and Organization 48
B. Personnel System 48
C. Organization Chart 48
D. Monitoring and Evaluation System 48
E. Grievance/Complaint Systems anu Fraud and Abuse
Reporting Procedures 50
F. Eligibility Determination 50
G. Military Selective Service Compliance 51
H. Service Providers 52
I. PIC/SDA Annual Report 52
V. ASSURANCES 54
VI . FINANCIAL MANAGEMENT 55
VII. SIGNATURE PAGE 58
-i-
Attachment 1 - Service Delivery Area Demography Chart
Attachment 2 - Planned Outcome Chart
Attachment 3 - Youth Competency Plan
Attachment 4 - Youth Employability Development Plan
Attachment 5 - Youth Certificate
Attachment 6 - Employment Services Participant Flow System
Attachment 7 - SDA Most-in-Need Planning Form
Attachment 8 - Local Agreements Chart
Attachment 9 - Goals and Objectives Chart
Attachment 10 - Weld County Local Plan Review Procedures
Attachment 11 - Weld County JOBS Transmittal Coordination Letter
Attachment 12 - Weld County JOBS Coordination Agreement
Attachment 13 - PIC/LEO Agreement
Attachment 14 - Weld County Private Industry Council Membership List
Attachment 15 - Weld County Affirmative Action Plan
Attachment 16 - Human Resources Organizational Chart
Attachment 17 - Employment Services Organizational Chart
Attachment 18 - Complaint Procedures
Attachment 19 - Policy on Fraud and Abuse (State)
Attachment 20 - Projected Quarterly Services/Expenditure Form
Attachment 21 - Budget Information Summary for PY 1990
Attachment 22 - Budget Information Summary for PY 1991
Attachment 23 - Publication Newspaper Clipping for Job Training Plan
Review and Submittal
Attachment 24 - Signature Page
-ii-
WELD COUNTY JOB TRAINING PLAN
I. Executive Summary
The Weld County Board of Commissioners administers all employment and
training programs through the Weld County Division of Human Resources.
The employment and training programs are delivered through the Employ-
ment Services of Weld County, a major department of the Weld County
Division of Human Resources.
The Weld County Private Industry Council shares oversight and planning
responsibilities for the delivery of services through Employment Ser-
vices. In this capacity, the Weld County Private Industry Council joins
with the Board of Weld County Commissioners in the development of goals
and objectives, and system design; and the monitoring and evaluation of
program activities.
A. Overall Goals and Objectives
The Weld County Private Industry Council and the Board of Weld
County Commissioners have established four overall and continuing
goals as follows:
(1) Support a single delivery system that results in cost
efficiency and an employer responsive structure.
(2) Emphasize quality services for adult and youth job applicants,
program participants, and employers by concentrating on those
goals established by each of the Private Industry Council 's
committees.
(a) Increase the awareness of Employment Services in Weld
County through the development of employer relation
strategy(ies).
(b) Assist in the transition of employment and training
programs for welfare applicants and recipients and develop
performance criteria to be used for measuring the success
of these employment and training programs.
(c) Assess the quality of referrals made to employers by
Employment Services and to recommend changes to the
delivery system, as appropriate.
(d) Develop an educational plan that is standardized,
measurable, and cost efficient for adult participants of
Employment Services in order to obtain and retain employ-
ment by:
o identifying skill levels, academic needs, workplace
behaviors necessary for future occupational positions
-1-
o identifying current and planned resources, costs, and
limitation of adult educational programs in Weld County
o identifying competency standards for adult participants
of such programs
(e) By 1992, increase the positive termination rate, herein to
include high school graduation rate, private sector
employment rate, or return to school rate of youth enter-
ing the programs by 20%.
o increase the communication and coordination among youth
serving agencies by expanding the active involvement
through a subcommittee of the Youth Activities
Committee
o utilize existing community needs assessment information
that identifies ongoing problem areas and seek possible
solutions to address these problems and increase
community awareness of resources available to address
these needs
o assess the impact of all youth employment programs by
developing long term goals and evaluation strategies to
determine the effectiveness of programs and systems and
measure long term results of programs
(3) Work with legislation at the national and state level to ensure
that future employment, training, and related programs will be
effective at the local level .
(a) Improve communication, support, and level of understanding
among public officials and the Private Industry Council
concerning the modification or support of legislation
affecting employment, training, and support services.
(4) Provide funding support and assistance to encourage economic
development and employment generating activities.
(a) Support economic development efforts that will result in
increased awareness of and use by new and expanding
businesses.
B. Key Features of the Employment Services
Employment Services is a unique system which administers the pro-
grams and activities of Job Service, Job Training Partnership Act
(JTPA) , and other employment, training, and support programs.
Employment Services also delivers, on behalf of the Weld County
Department of Social Services, the employment, training, and related
support activities of the Job Opportunities and Basic Skills (JOBS)
programs. By structuring all programs under one administrative
entity, cost savings, non-duplication of services, and a better
delivery of services to participants (both applicants and employers)
^ are realized.
Private sector involvement has and will continue to be a major
emphasis in the design and delivery of employment and training
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.-. services in Weld County. The Weld County Private Industry Council
and Employment Services will continue to emphasize quality in
employment and training actvities and programs through its various
planning committees.
Employment Services' youth programs are challenged to meet the needs
of thirteen school districts in Weld County. Most of these school
districts are rural . Because of these rural school districts,
Employment Services has designed their programs to minimize this
barrier by providing services within each rural community. Also,
the services offered under the your programs are individualized
through case management initiatives in three school districts.
C. Cost Design Features
By administratively merging the major employment and training
systems under a single delivery system, which is the Employment
Services, the cost of delivering these programs is substantially
reduced.
In designing programs, the Weld County Private Industry Council and
the Board of Weld County Commissioners focus on long-term goals that
include coordination, integration, and non-duplicative criteria.
This process results in the sharing of costs and closer coordination
among the agenices.
D. Most-in-Need Participants
As a result of the key features of Employment Services and its cost
design features , a larger number of adults and youth may be served
because:
o more monies are directed to clients versus administrative costs
o supportive services costs are shared with the Weld County
Department of Social Services and other youth and adult serving
agencies
o services are provided at the school districts or the small
communities for training purposes to reduce the costs for
transportation and child care
E. Youth and Adult Participants for Program Years 1990 and 1991
Under the Weld County Job Training Plan for Program Years 1990 and
1991, the number of new adult and youth participants are as follows:
Program Year Program Year
1990 1991
Adults 180 162
Youth 175 158
3
II. The Service Delivery Area
A. Description of the Service Delivery Area
(1) The Weld County Commissioners will be the grant recipient
of the Job Training Partnership Act (JTPA) funds. The Employ-
ment Services of Weld County of the Weld County Division of
Human Resources will administer the Program Year 1990 and
Program Year 1991 Job Training Plan.
(2) Weld County will be the geographical area served by this Job
Training Plan.
Weld County, Colorado is approximately 4,004 square miles and
is located in north central Colorado.
There are 28 incorporated towns in Weld County. The county
seat and principle city, Greeley, is located in the west
central part of the county and contains approximately 43% of
the county's population. Generally, most of the remaining
population resides within a 20 to 30 mile radius of Greeley;
the northeastern part of the county is sparsely populated.
A review of the history and future projections of the
population growth in Weld County reveals a steady increase in
the total population. Weld County is expected to continue to
receive a major share of the state's population increase. Four
out of the top municipalities with the greatest percentage of
population growth in the state between 1970 and 1980, are
located in Weld County or within 10 miles of the County line.
The significance of the County's population growth rate of
approximately 25% per decade is more than triple the national
average of 8%. Approximately 85% of the population is located
in an 800 square mile area in the southwestern part of the
County. The population density for this area is approximately
149 people per square mile.
Among all 63 counties in Colorado, Weld County ranks 9th in
total population and population density. The County is
classified as an urban county by the Demographic Section of the
Colorado Division of Local Government. The sources of
information for this section are the Weld County Data Center,
Greeley/Weld Economic Development Action Partnership.
Chart I depicts the projected population growth rate for Weld
County, Colorado.
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CHART I
PROJECTED POPULATION GROWTH RATE
Weld County Population Projection
FY '90 144,080
FY '91 146,020
Data Source: Colorado Department of Labor and Employment,
Labor Market Information Section
(3) This section describes the demography of Weld County. Included
in the section is an outline of the JTPA eligible population
with a description of the eligible youth population and the
Demography Form.
Chart II identifies the general population to be served.
CHART II
TOTAL POPULATION BY AGE/SEX/ETHNIC GROUP
Weld County SDA
(Employment Services)
FY '87 FY '88
Population Female Male Population Female Male
TOTAL
+^ 16 35,860 17,490 18,370 36,210 17,660 18,550
16 + 108,220 56,120 52,100 109,810 56,940 52,870
WHITE-NH
16 26,010 12,770 13,240 26,270 12,900 13,370
16 + 91,500 47,590 43,910 92,840 48,290 44,550
HISPANIC
16 9,290 4,510 4,780 9,380 4,550 4,830
16 + 15,010 7,590 7,420 15,230 7,700 7,7530
BLACK-NH
16 200 60 140 200 60 140
16 + 500 290 210 510 300 210
NATV. AMER
16 100 50 50 110 50 60
16 + 340 150 190 340 150 190
OTHER-NH
16 260 110 150 260 110 150
16 + 880 490 390 890 500 390
Data Source: Colorado Department of Labor and Employment
Annual Planning Information Report, December 1989
Chart III identifies the individuals who comprise the JTPA
eligible population.
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CHART III
INDIVIDUALS REQUIRING EMPLOYABILITY SERVICES
FISCAL YEARS '85, '86, '87. '88
TOTAL WHITE-NH HISPANIC BLACK OTHER
Long-Term Unemployed (15 Weeks or More)
FY '87 6,400 4,400 2,000 0 0
FY '88 5,800 3,900 1,900 0 0
FY '89 5,100 3,570 1,410 80 30
FY 90 4,700 3,290 1,300 70 30
Number of Individuals Unemployed During Year
FY '87 28,100 22,200 5,500 200 200
FY '88 25,100 19,700 5,500 200 200
FY '69 22,100 17,460 4,230 200 130
FY '90 20,400 16,120 3,900 180 120
Individuals Below Poverty Line
FY '87 25,900 17,300 7,900 300 400
FY '88 22,600 15,200 6,900 200 300
FY '89 18,600 12,480 5,650 190 240
FY '90 17,300 11,610 5,260 170 220
Notes: the number unemployed during the year represents the estimated number of
persons that experienced any spell of unemployment during the time period shown.
Long-term unemployed figures represent the estimated number of persons
that experienced a spell of unemployment of 15 weeks or more.
Data Source: Colorado Department of Labor and Employment
Labor Market Information Section, December, 1989
Chart IV identifies estimates of Weld County's population
eligible, by segments, for JTPA funds, including the eligible
youth population.
i^ CHART IV
ESTIMATES OF SUBSTANTIAL SEGMENTS
ELIGIBLE* POPULATION
Weld County SDA
PY 1990
Persons Percent
Total Eligible Population 17,300 100.0
Sex
Male 7,906 45.7
Female 9,394 54.3
Age
14-15 640 3.7
16-21 3,793 22.9
22-54 6,315 36.5
55+ 2,214 12.8
Race/Ethnic
White-Non Hisp. 11,608 67.1
Hispanic 5,259 30.4
Black-NH 173 1.0
Native Amer.-NH 35 0.2
Asian/Pac. Isl. 208 1.2
Other Races 17 0.1
arrig' a or ervices un er t e o raining Partnership Act.
Data Source: Colorado Department of Labor and Employment
Labor Market Information Section, December 1989
Chart V identifies estimates of Weld County's youth population
eligible, by segments, for JTPA funds.
-6-
CHART V
ESTIMATES OF YOUTH POPULATION
BY SEX, AGE, AND RACE/ETHNICITY
Weld County SDA
PY 1990
TOTAL ELIGIBLE
CHARACTERISTICS PERSONS PERCENT PERSONS* PERCENT
TOTAL 20,289 4,433
SEX
MALE 6,658 47.6 N/A N/A
FEMALE 10,631 52.4 N/A N/A
AGE
14-15 4,596 22.7 640 14.4
16-21 15,693 77.3 3,793 85.6
RACE/ETHNIC
WHITE 16,982 83.7 3,400 76.7
BLACK 122 0.6 18 0.4
HISPANIC 3,023 14.9 953 21.5
NATV. AMER. 61 0.3 4 0.1
ASIAN/PAC. ISL. 142 0.7 44 1.0
OTHER 20 0.1 13 0.3
*Eligible for services under the Job Training Partnership Act.
Data Source: Colorado Department of Labor and Employment
Annual Planning and and Information Report, December 1989
The Service Delivery Area Demography Chart also provides data
regarding the eligible population. Reference Attachment 1.
(4) This section describes the local/regional labor market
conditions. These conditions include job growth projections by
industry and occupation in the public ana private sectors;
secondary job growth; occupational supply/demand analysis; and
prevailing wage rates.
Slow, wavering economic growth faces Weld County in early 1990.
The composite index of leading economic indicators for Weld
County in January shows that the County's economy will grow,
but this growth will be slow.
Based on information provided by the Weld County Data Center of
the Economic Development Action Partnership, the composite
index showed an increase of .079% in January. Three of the
four components of the index showed a positive growth, and the
fourth showed no change.
Composite Index of Leading Economic Indicators: .079%
CONSUMPTION AND TRADE + .045%
FIXED CAPITAL AND INVESTMENT No Change
EMPLOYMENT AND UNEMPLOYMENT + .02%
MONEY AND CREDIT + .0136%
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In the area of consumption and trade, the following showed
gains:
ELECTRICAL POWER USED .0145%
LIVESTOCK PRICES .0237%
GRAIN PRICES .121%
SALES TAX RECEIPTS .001%
(a) Jcb Growth Projections
The Economic Development Action Partnership of Weld County
has projected that Weld County will experience moderate
and steady growth. It is anticipated that the 1990 total
employment base will increase from 66,000 to 73,300 level
in 1995. This will mean that the total labor force will
grow to 77,400; however, the unemployment rate will remain
at a 5% to 6% level .
Also, the construction industry will stabilize after a
trimming-down period and obtain more realistic growth in
Weld County during the 1990s.
(b) Secondary Job Growth
e— Due to the current economic conditions, this area will be
restricted.
(c) Occupational Supply/Demand
The occupation growth demand information for Weld County
is contained in the updated Chart VI.
CHART VI
NORTHEAST AREA VOCATIONAL PLANNING REGION 1 *
RANK ORDER OF OCCUPATIONS BY TOTAL AVERAGE ANNUAL OPENINGS
1990 - 1994
AA AA TOTAL AVERAGE
OES** OPENINGS OPENING AA HOURLY WAGE
RANK CODE OCCUPATIONAL TITLE GROWTH PLACEMENT OPENINGS 10/84 - 3/85
1 49011 SALESPERSON - Retail 142 205 347 $4.14
2 19005 GEN. MANG. & TOP EXEC. 98 142 240 6.27
3 55199 GENERAL SECRETARY 73 83 156 5.52
4 31308 TEACHERS, SECONDARY 75 66 141 8.46
5 49023 CASHIERS 67 69 136 3.92
6 87005 JANITORS/CLEANERS/MAIDS 65 125 190 3.95
7 31305 ELEMENTARY TEACHERS 62 58 120 5.62
8 32502 REGISTERED NURSES 53 52 015 8.57
9 55347 GEN. OFFICE CLERKS 51 92 143 4.48
10 65008 WAITERS/WAITRESSES 52 38 90 3.71
11 22126 ELEC. & ELECTRONIC ERGS. 45 21 66 6.41
r. 12 65041 COMB. FOOD PREP. SERVS. 40 50 90 4.77
13 87102 CARPENTERS 40 25 65 5.89
-8-
CHART VI (continued)
AA AA TOTAL AVERAGE
OES** OPENINGS OPENING AA HOURLY WAGE
RANK CODE OCCUPATIONAL TITLE GROWTH PLACEMENT OPENINGS 10/84 - 3/85
14 68005 HAIRDRESSERS/COSMOTOLOGIST 38 31 69 3.75
15 97012 TRUCK DRIVERS/HEAVY 31 39 70 5.95
* Vocational Planning Region I: Cheyenne, Elbert, Kit Carson, Larimer, Lincoln,
Morgan, Phillips, Sedgwick, Washington, Weld, and Yuma Counties.
** OES Code: Occupational Employment Statistics Code
Date Sources: Occupational Employment Outlook, 1989 - 1994
Occupational Supply/Demand Report
Labor Market Information Section
Colorado Department of Employment and Training, December 1989
(d) Prevailing Wages
Based on a University of Northern Colorado Labor Market
Study of 1989, Weld County is a labor surplus area; the
average wage in Weld County is 17% lower than the State's
average wage.
Chart VII shows the comparison of the average annual
openings and wage structure within Weld County's Planning
Region 1 and the Metro Denver Planning Region 3.
CHART VII
OCCUPATIONS/ANNUAL OPENINGS AND THE AVERAGE HOURLY WAGE
WELD COUNTY PLANNING REGION I VERSUS METRO DENVER PLANNING REGION 3
Occupational Wage In Wage In Wage Difference Between
Title Weld County Metro Denver Denver and Weld County
ACCOUNTANTS AND AUDITORS $ 6.55 $11.42 $ 4.87
SALESPERSONS, PARTS 4.14 4.26 .12
REGISTERED NURSES 8.57 10.08 1.51
WAITERS/WAITRESSES 3.71 4.14 .43
CLEANERS/JANITORS/MAIDS 3.95 4.52 .57
GEN. MANG. & TOP EXECS. 6.27 7.26 .99
TEACHERS, SECONDARY 8.46 10.20 1.74
GENERAL SECRETARY 5.52 6.18 .66
GENERAL OFFICE CLERK 4.48 4.92 .44
CASHIERS 3.92 4.17 .25
ELEC. & ELECTRONIC ENGINEERS 6.41 14.54 8.13
GUARDS & WATCH GUARDS 4.44 6.72 2.28
COMB. FOOD PREP. SERVS. 4.72 5.00 .23
COMPUTER SYST. ANALYST EDP 13.38 14.42 1.04
TEACHERS, ELEMENTARY 5.62 7.50 1.88
Data Source: Occupational Employment Outlook 1989-1994, Regions 2 and 3
Occupational Supply/Demand Report
Labor Market Information Section
Colorado Department of Labor and Employment, December 1989
M
-9-
Employment Services recognizes that the JTPA placement
wages should meet state/federal performance standards in
order to promote long-term labor market participation.
However, Weld County wages have been consistently lower
than the rest of the state.
The Greeley Job Service's average wage at placement rate
of approximately $5.22 (February 1990) , and the high local
unemployment rate (6.55% County rate, versus the 5.5%
State rate in December 1989) are further indications of
the low wage structure in Weld County.
Historically, Employment Services has been capable,
through intensive job development and placement activ-
ities , of producing the following adult wage at placement
results:
CHART VIII
WELD COUNTY SDA (EMPLOYMENT SERVICES) AVERAGE ADULT WAGE AT PLACEMENT
r, JTPA JTPA JTPA JTPA JTPA JTPA
FY 1984 TY 1985 PY 1986 PY 1987 PY 1988 PY 1989*
$ 4.29 $ 4.24 $ 4.38 $ 4.38 $ 4.45 $ 4.53
* ending 6/30/89.
Data Data Source; Weld County SDA (Employment Services)
Management Information System
r
10
B. Responsiveness of the Service Delivery Area
(1) Employment Services faces serious challenges in the future.
o unemployment rates are projected to continue at the same
levels of 5% to 6% throughout the decade of the 1990s
o wage rates are projected to continue to be below, by 17%,
the State's average wage rates
o job growth with be steady; however the growth will continue
to be gradual
o the labor force, specifically the unemployed population,
cannot compete effectively, lacks the entry level skills
that employers desire
o welfare caseloads will continue to grow; subsequently, the
welfare costs will be a hindering factor for economic
development growth and a welfare recipient's
self-sufficiency.
o both youth and adult welfare recipients need to be targeted
under the most-in-need category. The Weld County Private
Industry Council established the welfare recipients as the
target population for Employment Services. Chart X outlines
the target populations.
CHART IX
TARGET POPULATION
WELD COUNTY SDA
(EMPLOYMENT SERVICES)
1. Adult Welfare Recipients 1. Youth Welfare Recipients
(single parent and two parent (single parent and two parent
heads of households) heads of households)
2. Adult Displaced Homemaker 2. Youth Potential/Actual High School
Drop-Out
3. Adult High School Drop-Out 3. Youth Welfare Family Member
By creating the targeted population base, the Weld County
Private Industry Council has assured that the individuals
who are most-in-need will receive the JTPA services.
Welfare recipients, drop-outs , disabled, homeless , offend-
ers, teen parents, displaced homemakers will receive JTPA
serves through the targeted population base. The AFDC
caseload has a high population of Hispanics and females.
These statistics will carry across into the JTPA program.
o occupational skill training programs will be developed, in
accordance with Weld County Private Industry Council guide-
lines. Training will be:
11
- tailored specifically to the employer's needs,
preferences, and methods
- in-line with the skills and aptitudes of the target
populations served
- geared toward entry-level employment
The Employment Services will rely heavily upon the local
employers to assist in determining the specific training
that will be offered. The training areas outlined in Chart
VI will be used as a guide in training in the areas of
developing training opportunities. Additional training
options will be added as areas of need are identified.
Employment Services will comply with JTPA regulations
concerning notification of Labor Unions.
o A strong emphasis must be placed in training programs
including On-the-Job Training, Fast Track and Job Specific
Training, and GED/ABE classes.
The general skills and abilities of the Weld County unem-
ployed, particularly the welfare recipient, are not exten-
sive. The Employment Services has determined the necessity
to have innovative approaches in services to assist the
participant to become employable.
o Involving employers from the first step in the training and
certification process ensures the program's success. It is
for that reason that the Employment Services has elected to
concentrate the training efforts upon the actual jobs
available and the businesses in the area; as opposed to
Labor Market Information projections.
o Containing costs the cost of administering and implementing
programs is a key factor. There are times when local and/or
state funded programs are already delivering similar train-
ing programs. The Employment Services will coordinate with
these programs, purchase services , and attempt to reduce
duplication of services whenever the efficiency, productiv-
ity and cost effectiveness of the local/state program has
been proven to be successful . The Employment Services will
not sub-contract any portion of the program.
o Strong involvement with employers is critical in the success
of employment and training programs. Agreements with the
Weld County Economic Development Action Partnership and the
Greeley/Weld Chamber of Commerce, and linkages with other
employer serving agencies are vital .
In order to ensure employment opportunities for the citizens
of Weld County, the expansion of existing business and the
enticement of new businesses and/or industry is critical .
Attempts at diversifying the economic base have met with
-12-
moderate success ; however, if the citizens of Weld County
are to experience increased employment opportunities, the
private sector will need the assistance of employment and
training programs. Weld County must be equipped with the
tools necessary to avoid increased unemployment and welfare
rolls.
The Weld County Private Industry Council is taking a proactive
stand to educate the community about the Job Training Partner-
ship Act.
o To ensure that adult and youth welfare recipients, a
most-in-need target population, are provided adequate
opportunities to enroll , Employment Services and the Weld
County Social Services Department entered into a
Intro-Governmental Agreement.
o Extensive outreach is provided through school districts to
identify and enroll youth for the In-School Program.
o Various community-based organizations and other adult or
youth serving agencies are informed about our services
through participation in sub-committees of the Weld County
Private Industry Councils, by presentations, or by directly
contacting these organizations. This type of outreach
serves to market our services to those who are in the target
population.
o The Weld County Private Industry Council established an
aggressive marketing plan for the Employment Services.
Examples of the extensive outreach/marketing efforts in-
clude: promotional activities held locally; orientations
given to employers throughout the county; special radio
announcements are broadcast on both English and Spanish
speaking networks and advertisements placed in local newspa-
pers throughout the county; and staff participation in job
fairs and career awareness seminars held locally.
(2) Through its selection of the welfare recipient and the
In-School youth as it major target population, Employment
Services is assured that it will serve in equitable proportion
those substantial segments of the eligible population. The
addition of the two parent welfare caseload will assure that
the male population is served in proportion to the female
population.
Note: The data sources used in the description of Weld County's demography and labor
market conditions are as follows:
o ESARS Reports, Colorado Department of Labor, Division of Employment and Training
o The Annual Planning Information (API) Report - Program Year 1989, published
annually by the Colorado Department of Labor and Employment, Labor Market
Information Section
o Statistics on Disabled Population in Weld County Centennial Developmental
Services, Inc.
o Job Training Partnership Act (JTPA) Historical Program Data - Title II-A, PY '85
through PY '89, Employment Services (Service Delivery Area), Weld County
Colorado
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o Occupational Employment Outlook 1989-1994, Labor Market Information Section,
Colorado Division of Employment and Training
o Occupational Supply/Demand Report, Colorado Department of Labor and Employment,
Labor Market Information Section, FY 1989
o Demographics and Economic Data 1989, Weld Economic Development Action
Partnership
o Weld County Labor Market Report 1989, University of Northern Colorado, Dr. Ann
Garrison
The data source used, is identified above or below each chart.
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III. Program Activities and Services
A. Adult Training Activities and Services
The Weld County Job Training Plan is undergoing major programmatic
changes to:
o conform with the new federal interpretation concerning the
non-operation of the Welfare Diversion Program under the Job
Opportunities and Basic Skills (JOBS) Program. JOBS is au-
thorized under Public Law 100-148 of the Family Support Act. In
past years, the Welfare Diversion Program was an integral part of
the Title II-A program. This Plan reflects the end of the
Welfare Diversion Program.
o incorporate more significantly the joint planning and operation
of JOBS in the Title II-A program. The majority of those welfare
recipients participating in JOBS will not be participating in
JTPA Programs. Most of the JOBS participants need long-term
remediation activities and are not ready to transition into JTPA
programs and activities.
JTPA activities have been slightly modified to complement more
closely with those programs operated under JOBS.
(1) Included in this section will be a description of each training
activity/service which the Weld County Private Industry Council
and the Employment Services will provide to adults age 22 and
older, an estimation of the service/activity, and the estimated
cost per participant, the reimbursement formula for employers,
and the methodology used to determine the duration of training.
Weld County provides the following services and activities to
JTPA eligible adults 22 and over:
(a) Work experience
(b) Assessment
(c) Job Search
(d) On-the-Job Training (OJT)
(e) Fast Track and Job Specific Training
(f) GED/ABE Classes
(g) Other activities
- Counseling and testing
- Life Skills classes
- Employer Relations
(a) Work Experience: One of the activities for JTPA adults
ages 22 and older will be work experience for recipients
of Aid to Families with Dependent Children (AFDC) and
recipients (principal wage earners) of Aid to Families
with Dependent Children of Unemployed Heads of Households.
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Those clients who will enter the work experience component
are those clients who need this transitional activity to
get a job, or who have been assessed to benefit from this
activity; however, the work experience component will be
combined, based on the Employability Development Plan
(EDP) , with GED/ABE classes, and/or fast track, adult
competency activities, and job specific training
development. Each client will be re-assessed to determine
their progress academically and in meeting their EDP
goals.
The clients' dependency upon the welfare system has made
their task of moving off of the welfare rolls extremely
difficult. They must first be reintroduced to the work
force via work experience. Work experience is the avenue
to provide the participant additional training and the
chance for a permanent full-time position in the private
or public sector.
Anticipated outcomes include the development of positive
work habits and basic skills to enhance a participant's
employability in the private sector. The Weld County
Private Industry Council will develop during Program Year
1990 adult competency standards in this area. This will
enable participants to develop skills which will lead to
self-sufficiency. Work experience is provided in such
areas as reception, teacher aide, day care aide, office
helper, street maintenance, food service, data entry, etc.
Participants are assigned to well supervised work sites in
the private non-profit and public sector. Participants
are paid $4.50 an hour and receive Medicaid, child care,
and transportation support; Workers' Compensation is also
provided.
(b) Assessment
The individual 's reading, math, and language levels are
assessed prior to the development of an Employability
Development Plan (EDP) to identify the participants'
employment and training needs. Occupational assessment is
also provided to develop viable long-term goals.
As a result of the assessment, the participant will be
placed in a employment and/or training component that will
result in his or her positive attainment of job and
training goals, as outlined in the EDP.
(c) Job Search
Employment Services administers Job Service activities.
Because of this linkage, participants are included in an
automated Job Bank Match. Participants are assigned a
primary and secondary occupational code. Each occupation
is assigned an occupational code. These are then matched
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to job listings through the Job Service and participants
are referred to employers.
Participants are involved in a self-directed job search
or, the Employment Technician directs participants to jobs
listed in the newspaper ads, etc.
The participant may be scheduled to attend a four day job
search program developed under the Job Opportunities and
Basic Skills (JOBS) Program.
The participants are taught a range of job seeking skills
to improve their job solicitation and retention skills.
The range of job seeking skills that are taught are as
follows:
o interviewing techniques through classroom instruction
and taped "mock interviews"
o resume development
o labor market information
o application completion
o how to dress for interviews
o other activities
The Job Search activity may last from one day to eight
weeks or until employment is secured.
The anticipated outcomes are: increased skills in
pursuing, attaining, and retaining employment; positive
self-image results; and increased knowledge of the labor
market.
(d) On-the-Job Training (OJT)
On-the-Job Training (OJT) is designed to teach and/or
improve skills on the job. Employers must adhere to the
"hire-first" philosophy and must retain the participant
after the contract period ends. If an individual need
additional classroom training in addition to employer
training, tuition and books are included in the OJT.
Also, training related services are also designed into the
OJT. These training related services include tools or
other extraordinary expenses directly related to the OJT.
It is anticipated that approximately 80% of the OJT's will
be in the private sector. The purpose of the OJT is to
secure long-term employment for the individual , so self-
sufficiency may be achieved.
(e) Fast Track and Job Specific Training
Only those participants who have a basic knowledge of a
skill area will be enrolled in "fast track" training.
Curriculum will include classes in the clerical field,
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such as typing, bookkeeping, basic accounting, data entry,
and word processing, and may be expanded to include other
"fast track" curriculum. Emphasis will be to increase the
employability of the participant and may be combined with
work experience. Aims Community College staff will
provide the classroom instruction.
Job specific training will consist of skill development at
the prospective employment site(s) . This will consist of
a combination of classroom training and work experience.
This skill development will usually be entry level and
training will prepare participants for related occupations
in the Weld County labor market.
(f) GED/ABE Classes
Because the majority of participants have low reading,
math, and language levels, it is estimated that GED
attainment may take up to nine months. As an incentive
participants who obtain a GED will receive $50.
Participants lacking a high school education will be
enrolled in GED/ABE classes. These are provided by Aims
Community College staff.
(g) Other Activities
As allowed under Section 204 of the JTPA, the following
services will be provided:
Counseling and Testing - Employment counseling and
testing will be provided by Aims Community College staff
and appropriate Employment Services staff. Administration
and interpretation of the GATB, SAID, etc. will also be
included. These services will assist the JTPA participant
to choose a career, change his or her career options , or
adjust his or her career to the changing labor market.
Life Skills Classes - Classes will be held at Employment
Services and will be provided by professionals in the
community. The length of classes may vary from four hours
to eight hours.
Curriculum may include sessions on "How to Manage a Crisis
Budget", "How to Deal Effectively with Children" , "Sur-
vival Skills on the Job", "Time Management Skills", etc.
Length of time is approximately 1 week and costs average
from $75.00 - $200.00 per participant.
These classes will prepare the individual for the
world of work and increase the person's skills to cope
with work and family stresses.
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Employer Relations - Employment Services staff conduct
intensive employer relations for placement of our targeted
JTPA clients. A component of this is job development for
selected participants with private sector employers.
(2) Chart XI illustrates the estimated duration and estimated
cost per participant for each activity/service.
CHART XI
AVERAGE DURATION AND COST ESTIMATED PER ADULT PARTICIPANT
Average
Average Cost Per
Activity Duration Participant
Job Search Training 8 weeks $ 220
Assessment 1 week $ 163
Work Experience 11 - 16 weeks $2,160
Classroom Training
- Fast Track and Job Specific 13 weeks $ 725
- GED/ABE 6 months $ 137
OJT 6 months $2,349
Other Activities 1 week $ 136
(3) Chart XII displays the quarterly service levels and planned
outcomes for the adult activities.
CHART XII
ADULT PARTICIPANT LEVELS
Enrolled Enrolled Enrolled Enrolled
07/01 - 10/01 - 01/01 - 04/01 - Total
Activity 09/30 12/31 03/31 06/30 Enroll.
Job Search
Training 50 50 50 50 200
Assessment 45 50 45 40 180
Work
Experience 25 25 25 20 95
GED/ABE 40 30 25 25 120
OJT 25 20 20 20 85
Fast Track
& Job Specific 10 10 10 10 40
* These figures will not equal 100%. Individuals are enrolled in more than one
activity during a program year.
(4) This section outlines Weld County's reimbursement formula for
employers and the methodology used to determine the duration of
training under the On-the-Job Program.
The duration of the OJT is determined by assigning a Directory
of Occupational Titles (DOT) code to the job description. The
three middle digits , which designate the skill code, are then
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calculated to determine the skill level . The skill level is
then translated into training hours using the guideline includ-
ed in JTPA Letter #85-42.
The contract dollars obligated are determined by multiplying
the training hours by the hourly wage divided by 50%. Salary
increases may be included in the initial calculation or the
contract may be modified at a later date. Overtime is not
included in the reimbursement. The average OJT is written for
six months. Weld County has opted not to write an OJT for more
than six months. Additions to the contract may include tools,
costs of tuition and books or any extraordinary expense related
to the job. The employer submits reimbursement invoices on a
monthly basis.
(5) The majority of linkages will occur within all activities and
services except for the On-The-Job Training component. A
linkage with this activity may occur if the employer requests
assistance through the classroom training activity or with the
"other activities" component. Job Search Training and Work
Experience will be major activity linkages to all other activ-
ities under JTPA.
With the addition of discretionary grants and other resources
made available by JTPA, the Employment Services may elect to
concurrently enroll participants between JTPA Title Programs in
order to provide the entire spectrum of job training services.
(6) The work experience will be conducted within the 1,040 hour/52
consecutive week format outlined in JTPA Letter #85-10. The
1,040 hours will be monitored via the client's time sheets.
Only the hours actually worked by the client and paid for by
JTPA will be charged to the 1,040 limitation.
(7) The Employability Development Plan (EDP) will serve as the
overall management plan for each participant. The EDP's format
is as follows:
o Identification of current education and employment skills
based on pre-assessment results
o Identification of interests, aptitudes, and goals including
the desired post-program outcome status
o Barriers to reaching the outlined goals
o Strategies and plan of action to assist and direct the
participant in reaching the goals
As JTPA activity continues, the EDP may be modified. The
initial EDP or update is signed by both the Employment Techni-
cian and the participant.
(8) All adults are assessed by using the TABE test for math and
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reading levels. The test is conducted and interpreted by Aims
Community College on behalf of Employment Services.
B. Youth Training Activities and Services
(1) Description of Activities , Services, Duration and Cost
Youth are defined as being between the ages of 16 and 21, and
will be provided with the same activities as described under
Section III. A. 1. Adult Training Activities and Services.
These activities will be provided to out-of-school youth. The
costs previously described in the activities for adults will
also apply for youth.
The following activities and services will be provided for
In-School youth. Youth 14 and 15 years of age will be provided
services under the Youth Competency Program. The Private
Industry Council and other youth serving agencies feel that
since 15% of this age group is economically disadvantaged and
unemployed, they should be a target population for specific
activities. This is also a critical time in which youth become
potential school dropouts.
o Case Management
Employment Services supports the concept of case management
and has implemented a case management pilot project with two
school district. Title II-A funds are provided to each
districts to provide a case manager to outreach and recruit
youth, implement prescriptive plans, and coordinate services
necessary to assist the youth remain in and graduate from
school . Additional information on Case Management is
located in Section III . 6. (6) , Coordination and Linkages
with Local Education Agencies.
o Job Search
The Job Search activity is designed to assist participants
in gaining skills to become better prepared to enter the
labor market. Participants who are job ready may obtain
unsubsidized employment during this activity. Others will
become more aware of the skills they need to become job
ready, and will be given the opportunity to gain those
skills necessary for seeking and obtaining employment.
Youth will participate in one or more of the following
activities: assessment, counseling, testing, job search
assistance, job seeking/job holding skill development, and
labor market information training.
Basic job seeking skills training include: anticipating
job prospects, identifying job information sources , demon-
,— strating viable job application techniques (resume writing,
letters of introduction, etc.) , determining appropriate
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dress and behavior for a job interview, demonstrating good
safety skills, etc.
All In-School youth will enter a Job Search activity prior
to entering a subsidized activity. This will encourage
participants to: seek employment, when appropriate; attend
interviews; and become familiar with job settings.
o Youth Try Out Employment (YTO)
Youth Try Out Employment (YTO) will be at private for-profit
work sites or at public and private non-profit work sites,
if private for-profit sites are not available. Compen-
sation, in lieu of wages, will be paid by Employment Ser-
vices under training activities. The goal of the Youth Try
Out is for the employer to hire the youth in an unsubsidized
position.
YTO positions will be 20 hours per week for the maximum
duration of 250 hours of work experience. A job specific or
pre-employment work maturity competency may be given if the
youth is not hired by the employer and has attained one or
more of the following:
- received standard or above standard evaluation for at
least 100 hours, and/or
- has gained entry level experience at the YTO in a
specific job area
o Youth Work Experience
There are three primary objectives of the limited work
experience:
. Assist the near-job ready to enter the world of work
. develop occupational skills and good work habits for
competency attainment
. assist the participant in obtaining permanent
unsubsidized employment
These objectives are accomplished through work placements in
the public sector. All participants enrolled in the work
experience will participate in other training programs.
These may include vocational training, basic skills train-
ing, job search/job club, etc.
The In-School Program will target rural youth for limited
work experience. This is due to the limited amount of
placements which can occur in the private sector.
Welfare youth who are heads of households will be targeted
for limited work experience as modeled for the adult work
experience component. The cost and length of participation
are the same as for the adult.
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All youth may receive a competency for successful work
experience ana attainment levels if an unsubsidized job is
not obtained.
The costs for the limited work experience component for
In-School and welfare youth are allocated 50% to participant
support and 50% to training.
o Youth On-the-Job Training (OJT)
This activity will be used minimally and will be modeled
after the adult On-the-Job Training activity. The cost and
length of participation are the same as for the adult.
o Fast Track and Job Specific Training
This activity will target welfare youth who are heads of
households and will be modeled after the adult Fast Track
and Job Specific Training activity. The cost and length of
participation are the same as for the adult.
o GED/ABE Classes
This activity will target welfare youth who are heads of
households and will be modeled after the adult GED/ABE
activity. The cost and length of participation are the same
as for the adult.
o Youth Competency Program
The Weld County Private Industry Council approved the
Competency Program Plan for Employment Services (Weld County
Service Delivery Area) in April , 1990. The Competency
Program Plan was developed to meet the federal requirements
for a sufficiently-developed youth competency system.
A summary of the competency activities is as follows:
- Pre-Employment/Work Maturity Competency for Youth
Pre-employment/work maturity competencies are provided to
youth who are assessed as needing competency assistance in
a minimum of five of the eleven core competency areas.
Youth may achieve the competency through participation in
classroom activities, work related activities, seminars,
etc. The completion of a pre-employment/work maturity
activity is self-paced and dependent upon the youth's
successful completion of each core competency area. It is
anticipated that most youth will need approximately 12 to
24 hours of classroom or individual instruction.
In-school youth will receive incentive awards as they
reach successful achievement of measurable benchmarks
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during their participation in the pre-employment/work
maturity competency program. The incentive awards for
attaining classroom competencies will be $10.00 per
competency area for five of the eleven core competency
statements. The other six core competency areas will
be primarily achieved through participation at a work
site or during participation of classroom activity.
In addition to classroom activity, youth may also be
exposed to employment through the Youth Try-out Program,
work experience or internship activities. If youth
meet satisfactory measurements during their internship
activities , they will receive an incentive award
between $30.00 and $60.00 per week, depending upon the
length of time in a competency (10 and 20 hours
respectively) . The benchmarks and standards are
covered in the Competency Program Plan.
- Basic Education Skills
The basic education skills (remediation) competency is
designed to encourage youth to increase competency
levels in math, reading, and language arts.
Remediation activities are individualized and self-paced.
Education Systems computer-assisted instruction will be
used in areas of math, reading, and language arts.
These activities will be implemented through computer
assisted instruction at the JTPA 8%-funded computer
laboratory located at Heath Junior High School in Greeley,
through school directed instruction, or through GED/ABE
instruction provided by Aims Community College.
Monthly incentive awards will vary depending upon the
benchmarks reached on a monthly basis. An incentive award
of $25.00 will be provided to youth for each .5 grade gain
the youth achieves.
Competency levels are attained through competency
lessons identified through the instruction modules and
pre- and post-testing. Incentive awards will be given to
youth who reach identified benchmarks.
- Job Specific Competency
Job Specific Competency program is designed to provide
youth with specific training in entry level occupation.
The training may obtained through vocational training or
through a Youth Try-Out Employment, a Private Sector
Internship or a vocation education class. Incentives for
the Youth Try-Out Employment and Private Sector Internship
are discussed in their respective sections and
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accordingly, their associated costs. The vocational
training class will be paid on a tuition basis.
- School to Work Action Program (SWAP)
A competency based activity has been developed in conjunc-
tion with School District 6 for the SWAP. Participants
receive a $25.00 monthly incentive for SWAP and education-
al attainment achievements. The majority of the partici-
pants served are high risk 14 and 15 year olds from two
junior high schools. There will be one SWAP project at a
high school .
To receive the monthly incentive award, youth must reach
the following benchmarks:
- 90% attendance at school
- 80% mastery of course objectives or grade point average
of 2.5
- successful completion of SWAP objectives which include
course objectives and career enrichment workshops
(a) Chart XIII illustrates the estimated duration and estimated cost
per participant for each activity/service.
CHART XIII
AVERAGE DURATION AND COST ESTIMATED PER YOUTH PARTICIPANT
Average
Average Cost Per
Activity Duration Participant
Job Search Training 8 weeks $ 175
Assessment 1 week $ 163
Youth Try-Out Employment 14 weeks $ 900
In-School Work Experience 3 months $ 950
Other Work Experience 11 - 16 weeks $2,160
Youth OJT 6 months $2,349
Classroom Training
- Fast Track and Job Specific 20 weeks $ 425
- GED/ABE Classes 6 months $ 137
Youth Competency Program
- Pre-Employment/Work Maturity 6 months $1,240
- Basic Education Skills 6 months $ 150
- Job Specific Competency 6 months $1,240
- SWAP 9 months $ 225
Other Activities 1 week $ 138
(b) Chart XIV addresses the number of youth to be enrolled in each
activity.
Chart XIV
YOUTH PARTICIPANT LEVELS AND PLANNED OUTCOMES
Quarter Quarter Quarter Quarter Total
Activity (1) (2) (3) (4) Enroll.
Other Youth:
*Job Search 15 15 20 15 65
Assessment 15 15 20 15 65
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Work Experience 15 15 10 10 50
On-the Job Training 7 5 5 5 22
CED/ABE 10 10 10 10 40
Fast Track & Job
Specific 5 5 5 5 20
In-School Youth:
Assessment 35 30 20 20 105
**Job Search 20 30 25 20 95
Youth Try-Out 15 20 10 5 50
Youth Private Sector
Competencies 10 10 15 5 40
Remediation 0 10 15 5 30
SWAP 1 1 2 0 4
Rural Work Experience 15 5 5 5 30
Quarter (1) is July 1, 1990 - September 30, 1990
Quarter (2) is October 1, 1990 - December 31, 1990
Quarter (3) is January 1, 1991 - March 31, 1991
Quarter (4) is April 1, 1991 - June 30, 1991
Percents are rounded and may not total 100%
* Welfare youth will participate in Job Search and other activities.
** Job Search youth may participate in Youth Try-Out or other activities.
The numbers will not equal 100% because youth participate in more than one activity
at a time.
(c) The Planned Outcome Chart is located in Attachment 2.
(d) The Projected Quarterly Services Expenditures Form is
located in Attachment 20.
(2) Services to 14 and 15 Year Olds
'1 Services will be provided to 14 and 15 year olds under the
Title II-A programs in basic skills competency program, the
School to Work Action Program and limited classroom training
activities. While most activities are not focused on the 14
and 15 year olds, they can participate in programs that
involve class size projects in the schools. All eligible 14
and 15 year olds will be provided all services available under
the Title II-B Summer Youth Employment and Training Program.
Activities and services include work experience, remediation,
and/or job search activities.
(3) Coordination Between the Summer Youth Employment and Training
Program (SYEfP) and the Job Training Plan JTP)
Youth enrolled in Title II-A will remain in Title II-A until
the activity is finished. If, at the end of the activity,
participants have not obtained employment, they may enroll in
Title II-B activities.
Eligible youth will be referred to the appropriate Title II-A
or Title II-B programs. Ineligible youth will be referred to
the Job Service Center's Sumner Job Hunt operated under
Employment Services.
(4) Services to 14 and 15 Year Olds in "Pre-employment Skills
-- Training
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Youth ages 14 aria 15 year olds will be served through the
competency based SWAP or other class-sized, school-based
activities.
(5) Description of Exemplary Youth Programs
The Employment Services will engage in exemplary youth pro-
grams under Section 205 of the Job Training Partnership Act.
The exemplary youth programs are Youth Try-Out (YTO) , a
competency based program with the School to Work Action
Program (SWAP) , and a Transition Program implemented through
School District 6.
(6) Coordination and Linkages with Local Education Agencies
Most of the school districts work with Employment Services
through the In-School Program. They assist in recruitment and
outreach for eligible youth. Special linkages have been
developed with school districts to provide case management.
A Case Management Pilot Project was implemented with two
school Districts--School District 6 serving Greeley and Evans
youth, and School District RE-1 in Gilcrest. School District
RE-1 provides case management for three other rural districts
and the rural alternative school . School District RE-5J will
begin case management in September, 1990.
The Case Management Pilot Program was an initiative to develop
effective alternatives in working with high risk In-School
youth. It was designed to assure that the multi-faceted needs
of at-risk youth are addressed. These needs are in the
educational , social , vocational and employment areas. Agree-
ments have been entered into with these districts to provide
outreach, recruitment, case management, and follow-up activ-
ities for eligible youth.
A pilot project has been implemented with the Fort Lupton
School District to serve youth in the alternative school .
This project provides an in-depth assessment of the youth
which includes a General Aptitude Test Battery, the Able Test,
and an interest inventory. Youth are provided with employment
counseling and job seeking information. Additional employment
and training services and activities were provided to the
youth.
The Weld Opportunity School , a rural alternative school for
dropouts, provides job specific training in the computer area
for eligible youth.
(7) Employability Development Plan
The Employability Development Plan is described as follows:
o Identifies current education and employment skills based on
pre-assessment results
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o Identifies interests, aptitudes and goals including the
desired post-program outcome status
o Identifies barriers to reaching the planned goals
o Identifies strategies and a plan of action to assist and
direct the participant in reaching his/her goals
(8) Reading Skills, Assessment Tests and Support Documentation
All participants will be tested for reading levels. These
tests may be completed prior to enrollment or upon enrollment
into the program. The assessments tests include the Job Corp
reading test, ABLE, and/or the TABE. The tests results are
made a part of the participant's file as support documenta-
tion.
Other youth who are welfare heads of households will have
their reading, math, and language arts levels assessed by Aims
Community College.
(9) Remedial Education Programs
Remediation will be provided through the basic skills compe-
tency component as discussed previously. In addition, the
youth served in School District 6 and the four rural school
will be case managed. The case manager will assist in identi-
fying means for youth to receive remediation. The remediation
may include, but are not limited to, programs offered at the
school districts, tutorial programs and Aims Community Col-
lege. High School Dropouts will be encouraged to return to
school or attend Aims Community College to obtain their GED.
Linkages have been developed with Right to Read to assist
those clients functioning at a low level so these clients may
transition into a high school or GED program.
C. Youth Employment Competencies
(1 ) Groups to be Included in the Competency System
All youth who enter Title II-A may participate in the Compe-
tency System. The assessment process, activities identified
on the Employability Development Plan, and results from
program participation will determine if the primary outcome is
a competency.
(2) Competency Areas
The competency areas are Pre-employment/Work Maturity, Basic
Skills and Job Specific. Descriptions of the competencies are
described in the Youth Competency Plan located in Attachment
3.
(3) Competency Statements
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The Private Industry Council has approved the following
competency statements:
o Pre-employment/Work Maturity
#1: The youth demonstrates the capability in making career
decisions by attaining a score of 85% on the indicators
outlined in the Competency Plan, as determined by question
and answer measurement procedures, and rating quality and
quantity of responses.
#2: The youth demonstrates the capability to use labor
market information by attaining a score of 100% on the
indicators outlined in the Competency Plan, as determined by
question and answer measurement procedures and rating
quality aria quantity of responses.
#3: The youth demonstrates the capability of preparing a
resume by attaining a 100% accuracy score on the indicators
outlined in the Competency Plan, as determined by a product
review measurement and rating the quality and quantity of
the resume.
#4: The youth demonstrates the ability to fill out an
application sheet by attaining a score of 100% on the
indicators outlined in the Competency Plan, as determined by
a product review measurement rating quality and quantity of
the application and a question and answer measurement.
#5: The youth demonstrates capability in interviews by
attaining a score of 100% on the indicators outlined in the
Competency Plan, as determined by observation measurement
procedures and rating quality and frequency of actions.
#6: The Youth will demonstrate appropriate appearance by
attaining a 90% overall evaluation as measured by supervisor
and staff observation and bi-monthly evaluations.
#7: The youth will demonstrate regular attendance at least
85% of the time as measured by supervisor and staff observa-
tion and bi-monthly evaluations.
#8: The youth will demonstrate being consistently punctual
at least 85% of the time as measured by supervisor and staff
observation and bi-monthly evaluations.
#9: The youth will demonstrate a positive attitude at least
85% of the time as measured by supervisor and staff observa-
tion and bi-monthly evaluations.
#10: The youth will demonstrate good interpersonal re-
lations at least 85% of the time as measured by supervisor
and staff observation and bi-monthly evaluations.
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#11: The youth will demonstrate completed tasks effectively
at least 85% of the time as measured by supervisor and staff
observation and bi-monthly evaluations.
o Job Specific
The youth will demonstrate entry level employment skills in
the specified employment outline areas at a proficiency
level as measured by supervisor, instructor, and or staff
evaluations and observation.
o Basic Skills
The youth will demonstrate improved reading, language arts,
and/or math skills, by attaining at least 2 grade levels,
reach academic grade level , complete a GED or major level of
education as measured by test, benchmark attainment tests,
attainment of a GED or graduation.
(4) Pre-and Post-Assessment Process
Youth will be pre-assessed at program entry. The comprehen-
sive assessment includes: work history, education status,
formal/informal interests, school performance and person-
al/professional goals. The Pre-employment/Work Maturity and
Job Specific competencies are assessed using a pre-assessment
tool which consists of an interview with the youth and a
review of an application and resume. The basic skills are
assessed by using the ABLE, TABE or Job Corp Reading Test.
The post-assessment process for Pre-employment/Work Maturity
objectively evaluates the youth's competency attainment by
reviewing performance standards and the intermittent eval-
uations. The Basic Skills Competencies are post-assessed
based on the results of program participation and when appli-
cable, through re-testing, using the ABLE or TABE.
Additional information on the pre- and post-assessment process
can be found in the Youth Competency Plan located in
Attachment 3.
(5) Training Provided for Raters and/or Evaluators
Raters and evaluators are provided training prior to the use
of the pre- and post-assessment tools. This training is
provided by Employment Services staff. The training covers
the assessment tools to be used, the benchmarks or scales of
performance evaluations.
(6) Employability Development Plans
School personnel may initiate the plans for In-School youth.
Employment Services staff are responsible for preparing and
finalizing the Employability Development Plans. A copy of the
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Youth Employability Development Plan is located as Attachment
4.
(7) Training Curriculum, Program Activities or Services
The curriculum used for the Pre-employment competency area may
include the following: curriculum identified and delivered by
school district or Aims Community College Staff, handbooks
developed by the Colorado Department of Labor or other devel-
oped training handbooks. The Work Maturity area does not have
specific curriculum, but standards and benchmarks are devel-
oped to teach the youth work maturity skills during placement
at a work site.
The Job Specific competency areas are delivered through school
curriculum for vocational specific areas and by the work site
for entry level job specific areas.
The Basic Skills competency curriculum may be computer-
assisted instruction Education Systems or through school
district curriculum.
(8) Measurement Instruments
The measurement instruments have been developed by the Employ-
ment Services, the school districts, and employers who work
with the youth. These instruments have been field-tested for
utility, consistency and accuracy during Program Year 1989.
Minor changes will be made and will continue to be
field-tested during Program Year 1990.
(9) Certificate
The certificate documenting the skills and competencies the
youth has gained is located in Attachment 5.
(10) Date of Approval
The competency statements were approved by the Youth Activ-
ities Committee on April 4, 1990 and the full Private Industry
Council on April 18, 1990.
(11) Accountability Questions
The Youth Competency Plan, located as Attachment 3, addresses
the accountability questions for each competency area.
(12) Bonus Payment System
The bonus payment system for competency attainment is dis-
cussed in the Youth Competency Plan located as Attachment 3.
(13) Competency Plan
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The Youth Competency Plan is located as Attachment 3.
D. Linkages with Job Opportunities and Basic Skills Program
(1) Under the Board of Weld County Commissioners and the Weld
County Private Industry Council , Employment Services and the
Weld County Department of Social Services have coordinated the
implementation of the Job Opportunities and Basic Skills (JOBS)
Program to reduce duplication of services and focus all avail-
able resources for the benefit of the participant.
The Weld County Social Services Department and the Employment
Services entered into an "Intra-Governmental Agreement" to
define roles and responsibilities under the Job Opportunities
and Basic Skills (JOBS) Program. A Case Management Team was
developed and consists of the Social Services Case Manager and
the Employment Services Case Manager.
The Employment Services Case Manager, through the Employability
Development Plan, will assign the participant to:
o the JOBS Program, which has one or more combined forms of
the following educational or employment and training
activities:
- High School or Alternative School within the Public
School System
- GED (coupled with CWEP)
- Basic and Remedial Education (coupled with CWEP)
- Adult Basic Education (coupled with CWEP)
- Education for Individuals with Limited English
Proficiency (ESL) (coupled with CWEP)
- Post Secondary Education
- Career/Vocational Technical Education
- Remediation (coupled with CWEP)
- Community Work Experience Program
- Title IV-F Job Search
- Work Supplementation Program
- On-the-Job Training Program
o the Job Training Partnership Act Program, which has one or
more combined forms of education, employment, and training
activities.
The Intra-Governmental Agreement between the Weld County
Department of Social Services and Employment Services is
located in Attachment 12. The Agreement provides additional
information on the linkages between the two departments in
implementing the JOBS Program.
(2) The estimate of the number of JOBS adults and youth to be
served under the Job Training Partnership Act is:
Adults = 195
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Youth = 70
E. Description of Program Systems
(1) Systems Components
The flow chart exhibited in Attachment 6 provides a general
description of the Employment Services ' participant flow
system.
(a) Cutreach and Recruitment
Outreach and recruitment efforts for the program will be
accomplished via referrals from agencies such as Social
Services, Weld Mental Health, Job Service, school dis-
tricts, Aims Community College, Centennial Developmental
Services , Inc. , and other human service agencies.
In order to serve the welfare recipient and provide
services to the individuals most in need, the majority of
recruitments will be direct from Social Services and
school districts.
Efforts to make individuals aware of and encourage their
use of employment and training services includes dis-
semination of information in programs activities to
employers , customized training packages, newspaper arti-
cles and radio announcements.
The Private Industry Council has been very active in
determining the outreach and recruitment efforts of the
Employment Services.
(b) Intake and Selection
Employment Services ' Management Information System (MIS)
is designed to process and track participants at the point
of initial intake, placement, and termination.
Adult intake is done by Client Services Technicians on an
individual basis or in group session. The Technician will
determine the applicants eligibility based on data col-
lected, the verifying and necessary documentation to
certify eligibility. The data collected on the JTPA
application is then input into the VAX computer system.
The automated system has sufficient edits programmed to
eliminate inconsistent information from the client. This
computer support reenforces eligibility determination
conducted by the Client Services Technician.
Youth intake will be done by one of the following methods:
o Duplication of the adult process identified above, or
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o Intake will be initiated by Employment Services Youth
Technicians working with the schools and/or community
services, and completion of an intake form will be made
with the applicant and parents, if applicable. Intake
will be completed by Employment Services.
When the initial application is taken by a source other
than Employment Services , the following procedures will
apply to the Employment Services:
o The application will be input into the automated
Employment Services/MIS to assure completeness , in-
ternal consistency, and eligibility concurrence.
o The Unemployment Insurance Wage History files for all
members of the applicant's family will be reviewed to
establish income and verify economically disadvantaged
status.
o Only those individuals whose applications certify them
as being internally consistent and determined eligible
will be enrolled.
The population determined to be most in need by Weld
County is the individuals applying for or receiving public
assistance (both adult and youth) . The selection of these
individuals is made when the Department of Social Services
refers them to Employment Services. School districts
assist in identifying potential JTPA youth from their dis-
tricts. At-risk youth are no longer a part of Title II-A
eligibility. Youth, who are at-risk but not economically
disadvantaged, will be enrolled in the Title II-A 10%
window. School districts utilize a case management
process, in conjunction with Employment Services, which
helps identify youth as well as the target educational and
employment resources toward meeting the youth's needs.
The eligible youth who do not fall into the first priority
will then be selected on the basis of target population
priority.
It is anticipated that overall , the target groups as
identified by the Governor's Coordination Criteria and
performance standards will be reflected in the public
assistance targeted groups.
(c) Assessment
Employment Services, through purchase of services
agreements with Aims Community College and Weld Mental
Health, Inc. , assess potential participants of the Job
Training Partnership Act by:
o academic testing through the TABE
o aptitude testing through the GATB
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o intelligence testing through the WATS, if appropriate
o interviewing by AIMS and Weld Mental Health
o final assessment by the Employment Services staff
Those adult and youth applicants , referred through JOBS,
will be assessed as those assessed for JTPA.
Those assessed to be below 8.9 reading level and will not
be able to acquire necessary skills within a one year
period will be more appropriately placed in the JOBS
program. Those assessed to be at or above the 8.9 reading
level and/or is assessed to acquire necessary skills
within a one year period will be more appropriately placed
in the Job Training Partnership Act Program. Those
assessed not to benefit from either program because of
substantial barriers will remain on public assistance or
related assistance systems.
(d) Employability Development Plan (EDP)
EDP's are completed on each adult or youth individual
entering a JTPA component. The EDP is a comprehensive
document that addresses the total range of participant
needs and outlines the services that will be needed to
assist the participant make the transition to work. The
EDP will serve as the the overall management plan for each
participant. It will require that Employment Services
staff maintain regular contact with all the participants
assigned to them, review progress, and resolve problems
that are impeding a participants' progress towards educa-
tional , training, and employment goals.
The EDPs for adult and youth participants are described in
Section III. A. (7) and Section III. B. (7) , respectively.
(e) Training
Training activities will be provided to participants in
the following areas:
o Fast Track and Job Specific Training
o On-the-Job Training
o GED/ABE (Remediation)
Aims Community College, school districts, and employers
will be the major training providers.
(f) Placement
Clients are provided job search training while enrolled in
JTPA activities. The coordinated efforts of the employ-
-- ment technicians enable the client to be referred to any
job they are qualified for within the Job Service struc-
ture.
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The combination of job search. Job Service referral , and
job development has been very successful in previous
program years.
(g) Follow-Up
Follow-up activities are completed and verified by Client
Services Technicians. If a client obtains employment or
other positive terminations, the information is entered
into the computer. All job order hires are verified with
the employer.
(h) Support Services
An Employment Technician meets with each participant and
an EDP is initiated. If public assistance applicants and
recipients are enrolled in program components, these
participants resolve any child care or transportation
needs with Social Services or Employment Services staff
prior to starting any program components. Social Service
Technicians assist the participants in obtaining child
care and transportation. Some of the transportation costs
will be covered by JTPA.
The Employment Technicians refer the participants to the
appropriate human service agencies which provide support-
ive type services to the economically disadvantaged.
School counselors work with the In-School youth in resolv-
ing any problems the youth may have prior to or during
participation in JTPA activities.
There are a number of human service agencies which provide
some type of ancillary service to the economically disad-
vantaged. In addition, some agencies like Vocational
Rehabilitation and Centennial Developmental Services, Inc.
provide supportive services to a high degree which assist
their clients in obtaining employment and/or remaining
independent.
An ongoing goal of the Employment Services is to continue
to identify all of the services available in Weld County,
any service gaps, and a plan of action for connecting
clients with the necessary services.
To date, Employment Services has been able to link clients
with agencies providing supportive services such as child
care, emergency financial assistance, Weld Child Care
Network, homeless resources, etc.
(2) Service to Most in Need
(a) Method for Prioritizing Service Delivery to Eligible
Population
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The Private Industry Council has established the method
for prioritizing the service delivery to the eligible
population. Factors reviewed included the intent of JTPA
Law for self-sufficiency, various state, local , and
national mandates, ana services currently being provided.
The PIC created the target population in order to assure
eligible clients who were most in need received JTPA
services. Reference Chart X for a listing of the target
population.
(b) SDA Most-in-Need Planning Form
The SDA Most-in-Need Planning Form indicates which groups
the Employment Services plans to target during Program
Years 1990 and 1991. Reference Attachment 7.
F. Coordination Criteria
(1) Local Coordination Agreements
A summary of coordination agreements is attached. Reference
Local Agreements Chart, Attachment 8.
(2) Coordination to Achieve the Governor's Goals and Objectives for
Program Years 1990-1991
Coordination will occur to meet the Governor's Goals and
Objectives in the areas of: promoting economic development;
evaluating the use of joint planning and shared resources with
public education and vocational training systems, and support-
ing efforts to improve the public education system; and inte-
grating the services of Job Training Partnership Act and other
agencies to assure self-sufficiency of those who are dependent
on public assistance. A summary of how coordination will occur
with those agencies with whom the Employment Services (SDA) and
the Weld County Private Industry Council have coordination
agreements to meet these goals is attached. Reference the
Goals and Objectives Chart, Attachment 9.
(3) Comprehensive Local Planning
The Board of Weld County Commissioners established the Weld
County Private Industry Council as its planning entity for
employment, training, and support services in Weld County. The
Weld County Private Industry Council is vested with the respon-
sibility to plan for programs, systems, and services of the
Employment Services of Weld County.
The mission of Employment Services of Weld County is to func-
tion as the source agency vested with the responsibility of:
.� coordinating and managing federal , state, and local funds; and
programming employment and training services on behalf of the
employer community and the unemployed, underemployed,
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economically disadvantaged, and those seeking work within and
outside of Weld County.
Priority of functions of Employment Services of Weld County is
as follows:
(a) Refine the single-delivery system to benefit the
management of the Job Training Partnership Act, Job
Service of Colorado, the Job Opportunities and Basic
Skills Program, and other employment and training programs
under one administrative structure, which is Employment
Services of Weld County.
Two agreements maintain the single delivery system. These
agreements are as follows:
o The Job Service Center is contracted to the Board of
Weld County Commissioners by the Colorado Department of
Labor and Employment.
o Job Opportunities and Basic Skills (JOBS) Program
employment and training activities are contracted to
Employment Services by the Weld County Department of
Social Services.
(b) Develop model projects or services that will be directed
to the following client populations:
. Youth and adult welfare applicants and recipients
. Teen parents
. Adult displaced homemaker
. Adult high school dropout
. Youth potential/actual high school dropout
. Youth welfare family member
. Unemployment Insurance claimants
. Older Workers (special funding)
. Dislocated Workers (special funding)
To facilitate comprehensive local planning, the Weld County
Private Industry Council has established an internal committee
structure. The four internal committees of the Weld County
Private Industry Council are:
(a) The Youth Activities Committee: This committee was
established to plan for youth programs ana systems , and it
is responsible for:
. youth education, employment, training, and support
programs
. case management to individualize services to youth and
parents
. process and system review
. grant review
. funding pursuit
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. coordination and non-duplication in youth programs/
systems
. budget, objective, and goal monitoring in youth
programs/systems
. a subcommittee for day care
(b) The Adult Activities Committee: This committee was
established to plan for adult programs and systems, and it
is responsible for:
. the Job Opportunities and Basic Skills Program
. Unemployment Insurance Programs
. Dislocated Worker Program
. other adult employment, training, and support services
programs
. process and system review
. grant review
. funding pursuit
. coordination and non-duplication in adult programs/
systems
. budget, objective, and goal monitoring in adult
programs/systems
(c) The Economic and Marketing Committee: This committee was
established to plan for and develop recommendations or
projects for:
. marketing
. legislative activities
. statistical analysis of the labor market
. economic development activities
. Statewide Private Industry Council activities
(d) The Executive Committee: This committee is composed of
Chairmen from each of the preceding committees, the
Chairman of the Weld County Private Industry Council , a
representative from the Board of Weld County Commission-
ers, a labor representative, and other members represent-
ing the Private Industry Council at-large. This committee
is responsible for:
. member orientation
. technical assistance
. overall coordination, policy, and budget review
The Adult Activities Committee, Youth Activities Committee,
Economic and Marketing Committee, and various task forces are
expanded with representatives from various agencies and schools
that are or may be impacted by the planning task of the commit-
tee or task force. This expanded membership allows for in-
creased participation in system designs for adult and youth
programs.
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The intended outcomes of the comprehensive local planning
process include:
o maximizing scarce resources
o providing more comprehensive employment and training
services
o increasing cost effectiveness
o providing a higher quality of services which is ultimately
reflected in participants attaining and maintaining
employment and reducing welfare dependency
(4) Local Plan Review
The Weld County Private Industry Council reviews and recommends
to the Board of Weld County Commissioners those plans which are
under the auspices of the Employment Services of Weld County,
which include:
. the Job Training Plan through the Governor's Job Training
Office
. the Job Service Plan through the Colorado Department of
Labor and Employment
. the Job Opportunities and Basic Skills Program Plan through
the Colorado Department of Social Services and the
Department of Health and Human Services
. Colorado Homeless Program through the Colorado Department of
Local Affairs
Agencies or schools that request project funding through
Employment Services or request "letters of support" complete an
application to the Weld County Private Industry Council .
Reference Attachment 10.
In other cases, plans are provided to the Weld County Private
Industry Council for informational purposes. The Weld County
Private Industry Council is notified when school districts or
Aims Community College are applying for Carl Perkins Vocational
Education funds.
(5) Coordination with the Job Opportunities and Basic Skills
Program
(a) The Weld County Private Industry Council and the
Employment Services of Weld County with the Weld County
Department of Social Services assures that joint planning
for Job Opportunities and Basic Skills Program partici-
pants occur. To substantiate this assurance, a transmit-
tal letter for the Weld County Job Opportunities and Basic
Skills Program Plan is attached. Reference Attachment 11.
The Board of Weld County Commissioners manages both the
Employment Services of Weld County and the Weld County
Department of Social Services as county departments. Each
of the departments are reviewed for consistency in meeting
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the needs of the welfare applicant and recipient. As a
result, joint planning is manaated.
(b) The local coordination agreement between the Employment
Services SDA and the Weld County Social Services Depart-
ment, as approved by the Weld County Private Private
Industry Council and the Board of Weld County Commission-
ers, is attached. Reference Attachment 12.
(c) The Weld County Private Industry Council shall review
local Program Year 1990 and 1991 Job Opportunities and
Basic Skills Plans.
(6) Special Emphasis Assurances
(a) Private Sector Participation
The Weld County Private Industry Council and the Employ-
ment Services (SDA) assure that it will pursue a strategy
to strengthen private sector participation within the Weld
County service delivery area.
The Weld County Private Industry Council is chaired by a
private sector employer and the majority of its members
are chief executive officers of the private sector.
Additionally, the chairmen from the four internal commit-
,—
tees are from the private sector.
The Private Industry Council , through its Economic and
Marketing Committee, markets the Employment Services,
provides informative seminars to the employer community,
and advocates legislative and policy changes on behalf of
the employer and job applicant community.
The Economic Development Action Partnership, and Employ-
ment Services of Weld County participate in personal calls
to existing businesses to inform them of communi-
ty/employment services and to listen to their concerns.
(b) Local Elected Official (s) (LEOs) Participation
The Weld County Private Industry Council and the Employ-
ment Services (SDA) assure that the PIC-LEO agreements
required by the Job Training Partnership Act clearly
designate roles and responsibilities of both parties and
are well defined and concise.
The Board of Weld County Commissioners and the Weld County
Private Industry Council entered into an Agreement to
identify joint and individual responsibilities for pro-
grams under the Job Training Partnership Act. This
Agreement was revised in 1988.
Additionally, a representative from the Board of Weld
-41-
County Commissioners participates on the Executive Commit-
tee of the Weld County Private Industry Council . The
Board of Weld County Commissioners and the Weld County
Private Industry Council meet annually at their retreat to
review the past year's accomplishments and to establish
joint goals and objectives for the new year.
(c) Coordination with Economic Development Activities
The Weld County Private Industry Council and the Employ-
ment Services (SDA) assure that local Job training Part-
nership Act planning and programs will coordinate and link
with local economic development activities and initia-
tives.
The Economic Development Action Partnership, Inc. , (EDAP) ,
is the principle entity that provides economic development
activities for Weld County. The Weld County Private
Industry Council and the Board of Weld County Commission-
ers provides financial support for EDAP's economic devel-
opment efforts.
Employment Services and the Greeley/Weld Chamber of
Commerce have signed a purchase of services agreement
funded under the Economic Dislocation and Worker Assis-
tance Act, which provides counseling and business inter-
vention plans for self-employed individuals in danger of
losing their business. The business intervention plan is
developed to determine action necessary for the provision
of appropriate business management counseling.
Employment Services of Weld County participates in a
variety of Chambers of Commerce economic development
activities throughout Weld County. These Chambers of
Commerce are Fort Lupton Chamber of Commerce, Windsor
Chamber of Commerce, Evans Chamber of Commerce, Evans
Economic Development Committee, Greeley/Weld Chamber of
Commerce, Greeley Downtown Development Corporation, and
the Southwest Weld Economic Development Committee.
(d) Joint Planning with Local Education Agencies for Youth and
Adult Educational Services
The Weld County Private Industry Council and the Employ-
ment Services (SDA) assure that Job Training Partnership
Act planning and service delivery will be coordinated with
existing local educational systems.
Employment Services participates on a variety of School
District 6 committees including: Vocational Education
Committee, Alternative Education Advisory Board and Task
Force, and Dream Team committees. Dream Team is a commu-
nity effort to develop programs and services for the
potential dropout or dropout.
-42-
Employment Services sits on committees with the rural
school districts. A representative from the BOCES and two
rural superintendents sit on the Private Industry Coun-
cil 's Youth Activities Committee.
Employment Services, through the Weld County Private
Industry Council , entered into purchase of services
agreements for the following services:
Area of Services School Districts
1) Early Intervention School District 6
School District RE-1
School District
RE-5J
2) Computerized Competency Program School District 6
BOCES
3) Remediation/Assessment Aims Community
College
4) Fast-Track Training Aims Community
College
BOCES - Weld
Opportunity School
Aims Community College's Dean-South Campus assists in the
planning of adult educational services through the Private
Industry Council 's Adult Activities Committee.
(e) Use of Community-Based Organizations
The Weld County Private Industry Council and the Employ-
ment Services (SDA) assure that proper consideration will
be given to community-based organizations in providing
services to locally targeted populations.
Community-based organizations are partners with Employment
Services of Weld County in a variety of projects:
. Veterans: Employment Services works with veterans
through a Veterans Ad Hoc Committee. The representa-
tives of this committee are primarily veterans and
provide a good representation of veteran groups and
organizations from both the local and state levels.
Organizations represented on the Veterans Ad Hoc
Committee are Disabled American Veterans, Weld County
Veterans Council , Aims Community College, Weld County
Veteran's Office, Local Employment Veterans' Represen-
tative Program, Rocky Mountain SER, and a private
sector medical group specialist. Employment Services
distributes a monthly Veterans Newsletter in coordina-
tion and cooperation with the Weld County Veteran's
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Officer, the Weld County Veterans Council ana other
interested veteran organizations.
. Homeless: Weld County Division of Human Resources
shares funding with United of Weld County, Inc. , to
purchase case management services from Weld Information
Referral Services.
Weld County Division of Human Resources participates,
as a member of an advisory council , with United Way,
Social Services, and transitional housing programs to
deliver services to the homeless.
. Handicapped: Employment Services participates in the
placement of handicapped in housing and placement
alternatives with Social Services, Vocational Reha-
bilitation, and community-based programs for the
handicapped.
. Older Workers: Employment Services has a joint
employment and training project with the Area Agency on
Aging through its Seniors In Industry Program.
. Placement Sites: Employment Services has non-financial
coordination agreements with a multitude of public and
non-profit organizations to provide placement sites for
adults and youth in work experience and Youth Try-Out
Employment.
Employment Services distributes quarterly newsletters
to the various agencies and school districts outlining
major areas of interest and a description of services.
These newsletters help facilitate coordination and
maintain linkages.
. Migrants and Seasonal Farmworkers: Employment Services
provides services to migrants, seasonal farmworkers,
and agri-business employers. Employment Services
outreaches to migrants and seasonal farmworkers and
coordinates services with community agencies, i .e. ,
Catholic Community Services , Weld County Department of
Social Services, transitional houses, Rural Legal
Services, United Way agencies , Rocky Mountain SER, and
other agencies throughout Weld County. During the
migrant season, these agencies meet monthly to review
coordination activities and to identify problems in
services.
(f) Coordination with the Colorado Department of Labor and
Employment
The Weld County Private Industry Council and the Employ-
ment Services (SDA) assure that the planning and delivery
of Job Training Partnership Act services will be
-44-
coordinated with the planning and programs of the local
Job Service Centers.
The Colorado Department of Labor and Employment contracts
with the Board of Weld County Commissioners to perform the
functions of Job Service. Employment Services of Weld
County is the Job Service Center.
Services of the Job Service Center are administratively
and programmatically coordinated with the Job Training
Partnership Act services. These services are job refer-
ral , solicitation, marketing, Trade Re-adjustment activ-
ities, Targeted Jobs Tax Credit activities, veteran
services, Unemployment Insurance (U.I.) Internships, U.I .
workshops, job development, etc.
The statewide Job Service system is an integral aspect of
Employment Services of Weld County.
. Employment Services works cooperatively with other Job
Service centers in the referral of clients for employer
recruitment.
. The Unemployment Insurance Program in Greeley works
jointly with Employment Services in the following
areas:
- working with Unemployment Insurance claimants in
their development of work search plans
- referring claimants to the Unemployment Insurance
Internship Program
- identifying labor disputes, mass lay-offs and
closures so the staff may work with the employer and
claimants as expeditiously as possible
- coordinating information for the Displaced Worker
programs
(g) Coordination with Organized Labor
The Weld County Private Inaustry Council and the Employ-
ment Services (SDA) assure that it will work cooperative-
ly with local labor organizations in planning and provid-
ing services to Job Training Partnership Act clients.
A representative from organized labor, who was selected
by the AFL-CIO, is a member of the Weld County Private
Industry Council . This representative is a member of the
Executive Committee and the Adult Activities Committee of
the Weld County Private Industry Council .
As the Job Service Center, Employment Services will
coordinate lay-off assistance workshops , which are
provided by the AFL-CIO, with employers undergoing mass
lay-off.
-45-
G. Performance Standards
(1) Employment Services will comply with the new federal
regulations for performance standards issued under JTPA Letter,
which has not been finalized. Specifics will be provided when
the JTPA Letter is issued.
(2) The Employment Services met all performance standards in
Program Year 1988. Weld County Private Industry Council will
continue to monitor Employment Services' performance on a
quarterly basis so the performance standards may be met.
H. Services to the Homeless
The Weld County Division of Human Resources will match United Way of
Weld County, Inc. , resources to fund case management services for
the homeless. These funds will be provided to the Weld Information
and Referral Services (WIRS) , a community-based organization. WIRS
is providing a case manager, on behalf of the homeless, to work with
Employment Services, United Way, and shelters. Services to homeless
veterans will be provided through the WIRS case manager and through
the Employment Services' Local Employment Veteran's Representative
(LVER) .
I. Inter-SDA Coordination
Per JTPA Section 104(b)(8) , Employment Services is the only Service
Delivery Area which is operating in the Weld County labor market
area.
J. Literacy and Basic Skills Assessment
(1) Policy
Employment Services ' policy is to provide assessment and
testing to determine the level of services and/or programs
which will assist the participant through his or her
participation in JTPA.
Each assessment will :
o test each participant to determine their reading, math, and
language arts levels and occupational interest areas
o provide for alternative testing processes for certain
disabled individuals who are not able to follow standardized
testing
o interview for psycho/social assessment
o provide remediation activities for those participants who
test below the 8.9 reading level or have been determined,
through an Employability Development Plan, in need of
additional remediation
(2) Procedures
Prior to entry into the Job Training Partnership Act, each
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individual will be tested and assessed to determine academic,
aptitude, and, if appropriate, intelligence competency.
Based on these results , the participant' s Employability
Development Plan will identify the strategies to be used to
address needs and interests.
K. Services to Welfare Recipients
As described under Section III , D. , Linkages with Job Opportunities
and Basic Skills (JOBS) , Employment Services will be jointly provid-
ing services to welfare recipients with the Weld County Department
of Social Services. These services include educational and reme-
diation activities and work components. Medicaid, child care, and
transportation will be provided through the Job Opportunities and
Basic Skills Program.
Services described under Section III , A. , Adult Training Activities
and Services, and B. , Youth Training Activities and Services, will
be targeted to the welfare recipients.
-47-
IV. Administrative Procedures
A. PIC/LEO Agreements and Organization
(1) Copy of Agreement
The Weld County Private Industry Council/Weld County Commis-
sioners Agreement is attached. Reference Attachment 13.
(2) Current PIC Membership List
The current Weld County Private Industry Council Membership
List is attached. Reference Attachment 14.
(3) Procedure Used to Comply with Section 102 (c)(1)(A)
The Weld County Private Industry Council By-Laws, that have
been approved by the Weld County Commissioners, provide pro-
visions to comply with Section 102(c)(1)(A) and provide for the
required small business representation of at least one half of
business representation.
B. Personnel System
(1) Personnel System
The Board of Weld County Commissioners has adopted Personnel
Policies and Procedures. The Personnel Policies and Procedures
are administered in accordance with Equal Opportunity laws, the
Revised Merit System Standards, and the Weld County Home Rule
Charter. The personnel system has been certified under the
Merit System of Personnel Administration from the Office of
Personnel Management.
(2) Affirmative Action Plan
The Weld County Affirmative Action Plan is attached. Reference
Attachment 15. The Plan addresses the non-discrimination
provisions of Section 167(a) (1) and (2) by clearly stating the
policy of the Board of Weld County Commissioners to not dis-
criminate. This policy is carried over into worksite, employ-
er, and agency agreements with the Employment Services (SDA) .
C. Organization Chart
Organizational charts are Attachments 16 and 17.
D. Monitoring and Evaluation System
The Private Industry Council provides monitoring and evaluation of
the JTPA II-A employment and training programs through review of
quarterly reports on the progress and placement of participants. In
addition, committees of the PIC have specific areas they are respon-
sible for and meet either monthly or every two (2) months.
-48-
These committees are the Youth Activities Committee, the Adult
Activities Committee, and the Economic and Marketing Committee.
These committees monitor or evaluate areas such as the implementa-
tion of programs, comprehensive planning, review of purchase of
service agreements, etc.
o Type/Content/Frequency of System Review
Employment Services provides monitoring and evaluation of Perfor-
mance Standards, Client Enrollments/Terminations/
Placements, Client Characteristics, and Fiscal Reports on a
quarterly or on an as needed basis.
Employment Services staff provide monitoring on II-A activities.
Work experience sites are monitored monthly. On-the-Job Training
sites are monitored 30 days from the start date, at mid-term, and
at the end of the contract. Monitoring reports are located in
the client files. Classroom training activities are monitored by
staff on a random basis. If any corrective action is required,
follow-up monitoring is completed.
The information is reviewed by the PIC, Executive Director,
Employment Services Director, Administrative Unit and other
applicable departments.
Internal monitoring is also conducted on II-A regarding the
participant record and eligibility determination in conjunction
with the quarterly eligibility verification process.
o Monitoring Instruments Used/Documentation of Review
Standard monitoring reports are used for the performance
standards. Client characteristics , enrollments, terminations,
and placements are generated from the data base maintained on the
VAX computer system. These standard reports include fiscal
information. An evaluation form is used to monitor work sites
and On-the-Job Training contracts. Those evaluations are used to
document the results of the monitoring.
o Corrective Action
- Conditions When It Would Occur
Employment Services will implement corrective action if
10% of the participants are found ineligible at the time a
quarterly eligibility verification is completed.
In addition, corrective actions will be implemented if
Performance Standards are not being met, work sites do not
demonstrate compliance or fiscal projections indicate a
problem.
- Methods
Corrective action plans may be initiated by the PIC, Executive
Director, or the Employment Services Director. The plans
-49-
require all parties involved to come to an agreement on the
direction needed to resolve a problem and implementation is
directed to the unit in charge of resolving the issue.
- Follow Up to a Corrective Action Plan
The Employment Services Director requires an update on all
actions to be reported at the weekly Employment Services Unit
meetings and meets with the Administrative Unit to determine
progress in meeting the corrective action plan. Follow-up on
the implementation of the corrective action areas is completed
by the initiator of the corrective action plan.
E. Grievance/Complaint Systems and Fraud and Abuse Reporting Procedures
Two complaint procedures are located in Attachment 18. These
procedures will be provided to all participants upon enrollment into
JTPA. In addition, all complainants shall be notified of the
process in sending complaints to the Governor's Job Training Office
if complaints are not resolved at the local level .
The procedures apply for the following:
o Non-criminal Grievances/Complaints Which Do Not Allege
Discrimination
o Grievances/Complaints Which Allege Discrimination
The Employment Services' policies regarding incidences and
allegations of Fraud and Abuse are included as Attachment 19.
o Incidences and allegations of fraud and abuse.
No incidences and allegations of fraud and abuse have been made.
F. Eligibility Determination
(1) Description of Procedures to Determine/Verify Eligibility
The Client Services Technicians who are responsible for intake
verifies eligibility. Eligible applications are entered into
the Employment Services' VAX computer. The automated system's
edit criteria and the eligibility review conducted by the
Client Service Technician provides review for completeness,
internal consistency, and eligibility concurrence.
(2) 10% Window and Barriers to Employment that Justify Enrollment
The Employment Services will enable a number of applicants who
are not economically disadvantaged to participate in Title II-A
up to maximum of 10% of Title II-A enrollees. These individu-
als will have employment barriers that warrant job training
assistance.
-50-
The barriers to employment will include those individuals who
are school dropouts or potential school dropouts, handicapped,
displaced homemakers, offenders, have a severe lack of work
experience, limited english language proficiency, older work-
ers, teenage parents, clients with poor work histories, home-
less, rural youth, etc.
The barriers to employment will be noted on the Employability
Development Plan (EDP) for adults and/or on specific youth
forms with appropriate documentation. Enrollment will be on
the priority basis as identified previously.
(3) Participation of an Individual Living Outside PIC/SDA
Boundaries
Residency will be established for JTPA by having a Weld County
address. Job Service activities are available to non-
residents.
(4) Organization Performing Eligibility Determination
The Employment Services (SDA) conducts all eligibility deter-
minations.
An Employment Services/MIS staff person, other than the Client
Services Technicians who are responsible for intake, will
conduct a 30 day review of all applications as soon as possi-
ble, but no later than 30 days after enrollment. The reviewer
will ascertain that all files contain complete applications,
all necessary documentation exists, and that information is
consistent and reasonable.
Information can be verified via documentary evidence, secondary
data sources or collateral contacts. Permission for Employment
Services to verify the participant's eligibility is obtained
from the participant at the point of enrollment.
The findings of the random sample's eligibility verification
are provided to the Employment Services Director. In the event
a quarterly verification reveals over ten (10) percent of the
enrollees are ineligible, a corrective action plan will be
implemented.
G. Military Selective Service Compliance
(1) Procedure of SDA
Any individual who indicates in their intake interview that
they have not registered for the Selective Service is not
enrolled in the JTPA Program.
Any individual who indicates in their intake interview that
they have registered for the Selective Services is requested to
produce proof of their registration. Photocopies of the
-51-
Any individual who indicates in their intake interview that
they have registered for the Selective Services is requested to
produce proof of their registration. Photocopies of the
registration are inserted in the individual 's file. In the
event the individual indicates that they have registered but do
not have proof of their registration with them, the staff
member registering the client is then responsible to contact
the Selective Service via a toll free number and confirm by
phone the client's registration.
The Employment Services computer system identifies those youth
who must comply with the Selective Services Act. A daily
report is produced by the VAX computer system that identifies
the number of individuals who do not meet the requirement.
These clients are required to register for Selective Service
and such documentation will appear on the individual 's applica-
tion.
H. Service Providers
Employment Services (SDA) will be the sole provider for services and
activities under JTPA for areas such as intake, job development,
counseling, placement, etc. There are no sub-contractors. In
addition, if services are purchased, the Weld County Home Rule
Charter does not require that a request for proposal be initiated.
Therefore, there are no Request For Proposals (RFPs) initiated.
Agencies which provide services to JTPA clients include Weld County
Department of Social Services, United Way agencies, Mental Health,
Probation Department for youth and adults, Community Health Centers,
school districts, Aims Community College, etc. These agencies
provide such services as counseling, emergency assistance and other
supportive services. Consultation with these agencies occurs in a
variety of ways. A number of the service agencies sit on the
overall Human Resources Committee and provide input and solutions in
providing coordinated supportive services to the low-income. Direct
coordination occurs when line staff participates in coordinated
outreach and networking with the various agencies.
Purchase of service agreements may be entered into for institutional
skill training or other training programs. These agreements will be
approved by the Board of County Commissioner and the PIC.
On-the-Job Training contracts with employers shall be developed and
monitored by Employment Services.
I. PIC/SDA Annual Report
The Employment Services will comply with the requirements of the
Annual Report. The report will include the following:
(1) a description of activities conducted during the program year
for Title II-A, Title II-B, and other JTPA-funded programs;
(2) a list of client characteristics and the number of each served;
and
-52-
(3) a list of occupations in which training took place and the
number of participants served in each.
-53-
VI. Assurances
A. The LEO, PIC, and SDA administrative entity assure that the SDA will
fully comply with the requirements of the JTPA, all federal regu-
lations, and state and local policies issued pursuant to the Act now
or in the future, and with the JTP as approved by the Governor.
B. The PIC/SDA, in operating programs funded under the Act, assures
that it will administer its programs under the JTPA in full compli-
ance with safeguards against the misuse of funds and that no portion
of its program will in any way discriminate against, deny benefits
to, deny employment to, or exclude from participation any persons on
the grounds of race, color, national origin, religion, age, sex,
handicap, or political affiliation or belief; and that it will
target employment and training services to those determined to be
most in need.
C. The SDA, in operating programs for youth funded under the Act,
assures that:
(1) Funds provided under Title II-A of the Act shall be used in
accordance with the JTPA to provide authorized services to the
disadvantaged and that not less than forty percent (40%) of the
funds available for such services shall be expended to provide
such services to eligible youth.
(2) Training and work experience for eligible youth will be
coordinated with school-related programs , including the award-
ing of academic credit.
D. When a labor organization represents a substantial number of
employees who are engaged in similar work or training in the same
area as that proposed to be funded under this Act, an opportunity
shall be provided for such organization to submit comments with
respect to such proposed work/training LSection 143(c)(2) of the
Act].
-54-
VI. Financial Management
A. Description of PIC/SDA Financial Management System
For purposes of the financial description, Employment Services is
synonymous with the Weld County Division of Human Resources and the
Weld County Service Delivery Area.
The accounting and reporting policies of the Employment Services
conform to generally accepted accounting principles as set by the
American Institute of Certified Public Accountants and the National
Council on Governmental Accounting.
(1) Fiscal Control
Employment Services has a fiscal unit which works in conjunc-
tion with Weld County Government's Central Accounting Depart-
ment. Employment Services is designated a separate fund within
Weld County Government's computerized accounting system.
A grant accounting system has been implemented for Employment
Services which allows each revenue source to be recorded as a
self-balancing department. All financial data is entered into
the computer system at the county level and a monthly general
ledger is generated.
Initial paper work for aisbursements relating to Employment
Services is handled by its fiscal unit. After approval by the
Fiscal Officer, the information is sent to Central Accounting
for processing of warrants. The Board of Weld County Commis-
sioners approve warrants at the county level .
All monies received by Employment Services are deposited with
the Weld County Treasurer's Office.
(2) Procedures for Accounting/Cost Allocation
The Division of Human Resources is an umbrella agency
administering numerous programs. Funding for such programs
comes from approximately twenty sources, each with its own
regulations.
Specifically for the employment and training programs under
Employment Services, the funding sources include Job Service,
Job Opportunities and Basic Skills Program, and JTPA. This
calls for an allocation of certain common expenditures, which
is done on a quarterly basis.
The allocation process is not a simple one since it must
address the numerous funding sources, the different expendi-
tures categories, the different grant years, and the periodic
inclusions of one-time only monies. The agency is reviewed
-55-
each quarter to analyze its position. The allocation process
must allow flexibility in adapting to the current position.
The administrative direct and allocated expenses are monitored
to assure compliance with the 15% limitation. The support
services expenses are directly charged and monitored to assure
the limitation is met. Staff expenditures are allocated
between the 40% youth and the 60% adult training categories
based on actual training expenditures.
(3) Audit Procedures
Weld County follows the Single Audit Guide. An audit is
performed on a calendar year basis. Employment Services, as
part of Weld County Government, complies with provisions of 41
CFR 29-70.207 and JTPA Letter #84-112.
(4) Procedures for Debt Collection
The Employment Services makes every effort to collect debts.
This includes notification by certified mail and follow-up. If
this doesn't resolve the issue, the Weld County legal staff
will become involved.
(5) Procurement Procedures
Employment Services is under the Weld County Home Rule Charter
that sets strict procurement procedures and standards.
B. Adherence to Bonding Requirement
Employment Services assures it is in compliance with the bonding
requirement, per requirements established by the Governor's Job
Training Office.
C. Payments
(1) Providers
Employment Services does not sub-contract. If services are
purchased, payments are made through warrants according to the
purchase of service agreement.
Payments that are not related to payroll are paid by an
accounts payable process. An input document is the method
through which a warrant is generated. Input documents are
prepared by the Division of Human Resources fiscal staff for
Employment Services and approved by the Fiscal Officer and/or
the Executive Director. Each input document must be attached
to the original invoice or its equivalent.
After all information is entered into the computer system, Weld
County's central accounting department receives reports and
warrants and verifies that the information on the warrant
-56-
control form coincides with the number of warrants written and
the total of the warrant register.
All warrants are then approved by the Board of County
Commissioners in a public session on Monday and Wednesday
mornings.
The accounts payable program edits for duplicate payments,
valid vendor number and valid account numbers. Such account
numbers are set up by the Division of Human Resources at the
beginning of the grant year translating to a detailed line by
line budget. Changes resulting from grant modifications are
made through supplemental appropriations.
(2) Participants
Payments that are payroll related are processed by the central
Weld County Payroll Department. Employment Services' staff
provide time sheets containing participant name and Social
Security Number to the fiscal unit for input.
Employment Services reviews and verifies the processed checks
before issuing them to the participant.
D. Needs Based Payments
Employment Services does not make any needs based payments.
E. Projected Quarterly Services/Expenditure Form
The Projected Quarterly Services/Expenditure Form for adults and
youth is contained in Attachment 20.
F. Budget Information Summary for Program Year 1990
The Budget Information Summary for Program Year 1990 (July 1, 1990
through June 30, 1991) is contained in Attachment 21.
G. Budget Information Summary for Program Year 1991
The Budget Information Summary for Program Year 1991 (July 1, 1991
through June 30, 1992) is contained in Attachment 22.
-57-
VII. Signature Page
The three originally signed Signature Pages are contained in Attachment
24.
-58-
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Attachment 2
OUTCOMES
j PROJECTIONS BY QUARTER TOTAL
OUTCOMES
1st 2nd 3rd 4th
Enter Unsubsidized Employment 65 60 i 45 54 ! 224
Obtain an Upgrade Job with Previous Employer _0_ -0- -0- -0- I -0-
Complete Training in:
Classroom Training: Basic Ed 20 25 20 15 80
On the Job Training 8 14 25 25 72
Other Occupational Skills Training 0 0 5 5 10
Attain a GED I 2 10 15 20 47
Attain a Youth Employment Competency in:
Pre-employment/Work Maturity 8 16 10 10 44 1
Basic Education 0 15 15 5 35
Job Specific Skills 8 16 10 I 10 44
Return to Full Time School (dropouts only) 2 1 1 I 1 5
Remain in Full Time School (non-dropouts) 3 4 2 1 10
Complete Major Level of Education 0 0 5 5 10
Complete Program Objectives (14-15 yr olds) 0 0 0 I 4 4
Transfer to Another Training Program:
II-A (including 3% or 8%)
II-B
III or EDWAA
Other JTPA
Non-JTPA Funded
Attachment 3
WELD COUNTY SERVICE DELIVERY AREA
Youth Competency Program
The Youth Competency Program has three major competency areas:
1 . Pre-Employment/Work Maturity
2. Basic Skills
3. Job Specific Skills
The Private Industry Council determined that the goals of competencies
was to establish minimum requirements that would meet the requirements
of the job and the employer's requirements in reading, writing, and math
skills, as well as meet the requirements in job retention skills in
order to receive Private Industry certification.
Minimum requirements have been established in each competency area. The
Youth Competency Plan has a specific section for each of the competency
areas. These sections address the elements of a sufficiently developed
competency system. The following is a brief overview of the Competency
Program.
. Pre-Employment/Work Maturity
The Pre-Employment/Work Maturity competency is designed to provide
youth with the skills necessary to find employment and retain
employment. A major component is in job seeking skill development,
job retention, and safety skill development.
Achievement standards are set for job retention, job seeking, safety
skills that are employment related. These standards are based on
pre-employment skill development that provide a product review or
documents achievements and results and performance in an
employment situation, through attendance and participation in job
seeking, work experience or other related activities. Youth are
measured for incentive awards and certification based on
performance and knowledge of the job or activity they are
participating in.
Benchmarks are set up for youth during the competency program. They
are measured on a bi-monthly basis with the input from schools,
placement sites and staff. If the youth achieves a satisfactory
standard they are then able to receive the incentive awards for that
time period or achievement. Incentive awards are discussed in the
Job Training Plan.
The competency statements are described the Pre-Employment/Work
Maturity section. Measurement of progress in these skill areas are
provided by the school , work site employers, or counselors and staff
as appropriate. Youth are expected to obtain at least 80%
satisfactory or above. If a youth is below standard, a school
counselor, or staff person will work with the youth and employer to
help the youth reach a minimum standards.
A youth may obtain a competency for time spend in a Youth Try Out,
Work experience, vocational classroom activity, or private sector
training. The measurements for this competency are: received
standard or above standards evaluations for at least 100 hours,
and/or has gained entry level experience at the work site in a
specific job area.
. Basic Skills Competency
Basic Skill development is offered through Aims Community College,
school districts, tutorial programs and a learning lab. A basic
skills remediation component is offered through a Computer Learning
Lab located at a junior high school . The Education Systems Computer
assisted instruction will be used in areas of math, reading, and
language arts. Competency levels will be obtained through completion
of lessons identified through the instruction modules.
Competency attainment will be measured by the completions of the
identified goals for remediation based on pre-assessment and made
between the youth, school district as appropriate, and staff.
Youth are eligible to receive incentive awards for participation in
the program and upon completion of the competency. The incentive
awards has been identified in the Job Training Plan.
. Job Specific SKills Competency
The Job Specific Skills competency provides youth with the skills for
entry level positions. Skill development includes areas such as
safety measures, work related procedures, equipment and tools related
to the position, etc. The employer provides weekly or bi-monthly
evaluation on how well the youth is proceding i the training. Youth
receive an incentive award bi-monthly for satisfactory participation
in the program. Areas measured include 80% standard or above for the
specific job and 90% successful completion in work related areas such
as being on time, acceptable attendance, good work habits, etc. The
incentive awards has been identified in the Job Training Plan.
Assessments
All youth who participate in a program which may result in a
competency achievement will have an assessment completed. Listed below
are elements of the assessment process:
- Pre-Assessment: This establishes a benchmark for the functional level
in reading, writing, and math; the functional level in job retention
skills (has the youth work before or not - work history) ; the functional
level in job seeking skills (does the youth know the basics in looking
for work) , and the functional level in safety skills on the job.
- On-going Assessment: This assessment is critical for the competency
e. programs as incentive awards are made on a monthly basis or bi-monthly
basis for achieving the expected requirements. To receive an incentive
award the youth must achieve the requirements of the programs and
benchmarks set. The requirements or benchmarks are related to areas
such as basic skill development, job retention skills , as they relate to
training, etc. On-going assessment also demonstrates the current level
of achievement to reaching the competency.
- Post-Assessment: The final test and assessment process determines if
the youth is able to receive Private Industry Council certification and
re-evaluates the continued services the youth needs to meet their
employment and training goals.
Measurement Tools
Measurement tools have been developed to document the achievement level
of each competency. These tools serve as a performance evaluation with
the youth. These evaluations also prepare the youth for performance
evaluations that the youth will receive in real employment. The
evaluations or measurement tools are structured towards training
objectives that are completed by staff or supervisors. The schools
helps determine if a youth is achieving the educational objectives.
Training objectives are listed and the youth is expected to achieve a
percentage of the objectives, performance and knowledge levels on a
performance period basis.
Employability Development Plans
Perscriptive Plans (Employability Development Plans) will be completed
for all youth. These plans are developed in conjunction with the school
districts for those youth in school .
Documentation
Documentation of the competency programs are maintained in
the participant file. This documentations includes the measurement
instruments used for competency attainment and certification of the
competency.
Certification
Certification for completion of a competency will be provided to the
participants. This certification will provide the youth with an
additional tools as as part of a resume when seeking employment. The
certification will identify the area(s) the youth has achieved a
competency.
Youth Competency Program
Pre-Employment/Work Maturity Competency
The Pre-Employment/Work Maturity is a combined competency program to
provide the youth an opportunity to sharpen job seeking and job keeping
skills.
A. Learning Objectives
The Private Industry Council has recognized the following
competency statements:
#1 : The youth demonstrates the capability in making career
decisions by attaining a score of 85% on the indicators in the
Pre-Post Assessment Tool , as determined by question and answer
measurement procedures , and rating quality and quantity of
responses.
#2: The youth demonstrates the capability to use labor market
information by attaining a score of 100% on the indicators in the
Pre-Post Assessment Tool as determined by question and answer
measurement procedures and rating quality and quantity of responses.
#3: The youth demonstrates the capability of preparing a resume by
r- attaining a 100% accuracy score on the indicators outlined on the
Pre-Post Assessment Tool , as determined by a product review
measurement and rating the quality and quantity of the resume.
#4: The youth demonstrates the ability to fill out an application
sheet by attaining a core of 100% on the indicators outlined in the
Pre-Post Assessment Tool , as determined by a product review
measurement rating quality and quantity of the application and a
question and answer measurement.
#5: The youth demonstrates the capability in interviews
by attaining a score of 100% on the indicators in the Pre-Post
Assessment Tool as determined by observation measurement procedures
and rating quality and quantity of actions.
#6: The youth will demonstrate appropriate appearance by attaining
a 90% overall evaluation, as measured by supervisor and staff
observation and bi-monthly evaluations.
#7: The youth will demonstrate regular attendance at least a 85%
of the time, as measured by supervisor and staff observation and
bi-monthly evaluations.
#8: The youth will demonstrate being consistently punctual at
least 85% of the time as measured by supervisor and staff
observation and bi-monthly evaluations.
#9: The youth will demonstrate a positive attitude at least 85% of
the time as measured by supervisor and staff observation and
bi-monthly evaluations.
#10: The youth will demonstrate good interpersonal relations at
least 85% of the time as measured by supervisor and staff
observation and bi-monthly evaluations.
#11: The youth will demonstrate completed tasks effectively at
least 85% of the time as measured by supervisor and staff
observation and bi-monthly evaluations.
B. Pre-Assessment
A pre-assessment, at the start of the program, will be implemented
to determine if a youth requires assistance in the
Pre-Employment/Work Maturity Competency.
The comprehensive assessment includes : work history, education
status, formal/informal interests, school performance and
personal/professional goals. The Pre-Post Assessment Tool is
located as Exhibit 1. This tools has been determined to be
objective, unbiased and conform to accepted measurement criteria.
The Pre-Post Assessment Tool is implemented using an interview with
the youth and a review of an application and resume.
r
C. Employability Development Plans
The Employability Development Plan uses the assessment results in
assigning the youth to appropriate learning activities/sites to
assist the youth develop competency areas and reach the youth's
goals. The Plan identifies current education and employment skills
based on pre-assessment results; identifies interests, aptitudes
and goals including the desired post-program outcomes status;
identifies barriers to reaching the planned goals, and identifies
strategies and a plan of action to assist and direct the
participant in reaching his/her goals.
D. Curricula, Training Modules, and Approaches
Pre-Employment/Work Maturity competencies are provided to youth who
are assessed as needing competency assistance in a minimum of five
of the eleven core competency area.
The curriculum used for the Pre-employment area by include the
following: curriculum identified an delivered by school districts
or Aims Community College, handbooks developed by the Colorado
Department of Labor or other developed training handbooks. Youth
may achieve the competency in the pre-employment area through
participation in classroom activities, work related activities,
seminars, etc. The completion of a pre-employment/work maturity
activity is self paced and dependent upon the youth's successful
completion of each core competency area. It is anticipated that
most youth will need approximately 12 to 24 hours of classroom or
individual instruction in the pre-employment area.
The Work Maturity competency area does not have specific
curriculum, but standards and benchmarks are developed to teach the
youth work maturity skills during placement at a work site. It is
anticipated that youth will need between 160 and 300 hours of work
experience in the work maturity area.
The youth, trainers, work site supervisors and staff all receive
indepth training in the competency program. This include the
purpose of the program, expected outcomes. Staff and work site
supervisors also receive training in the role of teach
competencies, teaching methods in the delivery of training and use
of assessment tools.
E. Post-Assessment
Post assessment will occur during the structured activity for each
specific competency objectii/e. The Pre-Post Assessment Tool will
e— be used to document the attainment for each deficient competency
area. The attainment of work maturity sills while in activities
will occur through bi-monthly evaluations.
F. Documentation
Documentation of the progress in the Pre-employment/Work Maturity
Competency will be maintained in the youth 's record. Documentation
will include, time sheets, counselor notes, progress reports, etc.
At a minimum the participant records will include:
. Pre-assessment results, utilizing the Pre-Post Assessment Tool
showing the the youth did not have the competencies at time of
enrollment.
. The Employability Development Plan.
. Post assessment results and appropriate worksheets/products,
time cards, etc. which indicate achievement of the competencies.
. A copy of the certificate awarded to the youth.
F. Certification
Upon satisfactory completion of the Pre-Employment/Work Maturity
Competency, a Certification of Completion will be given to the
youth.
^ ^ Exhibit 1
Pre-Employment/Work Maturity
Pre-Post Assessment Form
Youth Name: Social Security Number:
Record Number:
Competency Statement: - Making Career Decisions -
The Youth demonstrates the capability in making career decisions by attaining 85% on the following indicators as
determined by question and answer measurement procedures, and rating quality and quantity of responses.
!nstructions
The youth should be scored on how well he/she performs these tasks related to making career decisions. Raters
should review the youth's responses, and objectively score performance. (1-yes, 0-No).
Indicators Score (1-0)
Pre Post
1 . Youth states two personal values important in relationship to work
2. Youth states two personal interests in relationship to work
3. Youth states two skills/abilities applicable to specific occupations
4. Youth makes a career choice based on the indicators above
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Points Possible 4 Total Points Earned
Total Points necessary 4
Proficiency (circle one): Yes No
Pre-Date Post Assessment Date
Initial Initial
Competency Statement: - Using Labor Market Information - _
The youth demonstrates the capability to use labor market information by attaining 100% on the indicators as
determined by question and answer measurement procedures and rating quality and quantity of responses.
Instructions
The youth should be scored on how well he/she performs these tasks related to labor market information. Raters
should review the youth's responses, and objectively score performance. (1-Yes, 0-No).
Indicator Score (1-5)
Pre Post
1. Youth states two sources of information on employment opportunities
2. Youth are familiar with the processes of the local Job Service and can access
the state job bank.
3. Youth identifies two employers by name and major function, service, or
product who offer employment in their chosen occupational area
r
Pre-Post Assessment Page 2
4. Youth identifies two major employers by name and major function, service,
product who offer employment in the local area
5. Youth identifies two school that train in their choses occupational area
Points Possible 5 Total Points Earned
Total Points Necessary 5
Proficiency (circle one): Yes No
Pre-Date Post Assessment Date
Initial Initial
Competency Statement: - Preparing Resumes -
The youth demonstrates the capability of preparing a resume by attaining an 100% accuracy score on the
indicators as determined by product review measurement procedures and rating the quality and quantity of
resume.
Instructions
A presumptive need exists of the youth states that he/she never prepared a resume and continued rating does not
need to occur. A score of "0" should be recored for total points achieved and the Presumptive Need should be
?"' marked yes.
If the youth has a resume, the following review should be performed. Raters should review the youth's resume,
and objectively score performance. (1-Yes, 0-NO).
Indicators Score (1-5)
Pre Post
1 . Neatness. Resume is free from wrinkles, crossouts, and smudges
2. Organization. Words and numbers within the text are able to be clearly read
3. Spelling and grammar are free from errors
4. Completeness. All items are present
5. Positive communication. Everything is put in the possible light
Points Possible 5 Total Points Earned
Total Points Necessary 5
Proficiency (circle one): Yes No
Presumptive Need Yes No
Pre-Date Post Assessment Date
Initial Initial
Pre-Post Assessment Page 3
Competency Statement: - Completing Applications -
The youth demonstrates the ability to fill out an application sheet by attaining a 100% accuracy score on the
indicators as determined by product review measurement procedures and rating the quality and quantity of
application and a question and answer measurement.
Instructions
The youth should be scored on how well he/she performs on application. Raters should review the application and
objective score performance (1-Yes, 0-No).
Indicators Score (1-5)
Pre Post
1. Following directions. Information given corresponds to questions asked
2. Completeness. Line items are fully filled out
3. Responses are free from errors in spelling, grammar, capitalization, and
punctuation
4. Application is neat. Free from wrinkles, crossouts, and smudges
Points Possible 4 Total Points Earned
Total Points Necessary 4
Proficiency (circle one): Yes No
r
Pre-Date Post Assessment Date
Initial Initial
Competency Statement: - Interviewing -
The youth demonstrates the capability in interviews by attaining an 100% on the indicators as determined by
as determined by observation measurement procedures and rating quality and frequency of actions.
Instructions
The youth should be scored on how well he/she performs in the intake interview. Raters should review the youths
actions and objectively score performance (1-Yes, 0-No).
Indicators Score (1-5)
Pre Post
1. Appearance. Clothes are clean, not wrinkled, and comparable with traditional
world of work dress
2. The youth states at least two specific reasons why he/she requires the program's
services, and indicates a commitment to take advantage of such help, without
probing by the interviewer
3. The youth asks at at least two questions related to the program for which he/she
is applying
Pre-Post Assessment Page 4
4. The youth speaks in an articulate and understandable fashion
5. Eye contact. Participant does not stare, but periodically looks interviewer the eye
Points Possible 5 Total Points Earned
Total Points Necessary 5
Proficiency (circle one): Yes No
Pre-Date Post Assessment Date
Initial Initial
Competency Statements: - Work Maturity -
The following competencies have been identified for the Work Maturity Competency:
#6: The youth will demonstrate appropriate appearance by attaining a 90% overall evaluation as measured by
supervisor. and staff observations and bi-monthly evaluations.
#7: The youth will demonstrate regular attendance at least 85% of the time as measured by supervisor and staff
observation and bi-monthly evaluations
#8: The youth will demonstrate being consistently punctual at least 85% of the time as measured by supervisor
and staff observation and bi-monthly evaluations
#9: The youth will demonstrate a positive attitude at least 85% of the time as measured by supervisor and staff
observation and bi-monthly evaluations.
#10: The youth will demonstrate good interpersonal relations at least 85% of the time as measured by supervisor
and staff observation and bi-monthly evaluations.
#11: The Youth will demonstrate completed tasks effectively at least 85% of the time as measured by supervisor
and staff observation and monthly evaluations.
Instructions
Check those indicators that are applicable. Presumptive need will be considered for general assistance in all
work maturity competencies. Note or comments are necessary to explain and verify all indicators checks and are
used to establish the assumption of across the board need in job keeping capabilities.
Indicators
Score
1. The youth has not worked full time for at least 90 calendar days with one employer,
excluding government-funded programs to be verified material in youth records.
2. The youth does not provide a written recommendation from a previous employer to
be verified by observation of events.
3. The youth has been fired from at least one job to be verified by material
in participant records.
Pre-Post Assessment Page 5
Documented checks on two or more lines indicate that the youth is in need of overall assistance in all six work
maturity areas. If at least two lines are not checked, then the following indicators would be reviewed.
1. Youth is late for intake appointment and or interview with out acceptable excuse
and or has documented previous work, school, or institutional record of tardiness with
the last year. (Competency #6 - Punctuality)
2. Youth fails to arrive for or remain at intake appointment and/or interview without
acceptable excuse, and/or has documented previous work, school , or institutional
record of poor attendance within the last year. (Competency #7 - Regular Attendance)
3. Youth behaves improperly or disruptively during interview process, and/or has
documented previous work, school, or institutional record of bad attitudes with
the last year. (Competency # 8 - Positive Attitude)
4. Youth dresses inappropriately for appointments, and/or has documented previous
work, school, or institutions record of unacceptable appearance within the last
year. (Competency #9 - Appearance)
5. Youth acts discourteously or uncooperatively during intake/interview process, and/or
has documented previous work, school, or institutional record of interpersonal
relations problems withing the last year. (Competency #10 - Interpersonal Relations)
6. Youth exhibits inability to fulfill requirements or finish (either real or simulated)
tasks during intake/interview process, and/or has documented previous work, school,
or institutional record of tasks completion deficiencies within the last year.
(Competency #11 - Completing Tasks Effectively)
If more than two indicators are checked, then the youth is in need of specific assistance in that work maturity
competency area.
NOTES:
Instructions - Post Assessment
Competency attainment in the work maturity competency areas will occur when an overall 80% evaluation has been
docuemnted through participation in structured activites.
I certify that the above information is accurate and represents my rating of the participant's performance.
Rater's Signature: Date:
rIN
Basic Skills Competency
A. Learning Objectives
The Private Industry Council has approved the following competency
statement for Basic Skills:
The youth will demonstrate improved reading, language arts, and/or
math skills, by attaining at least 2 grade levels, reach academic
grade level , complete a GED or major level of education as measured
by validated tests, benchmark attainment tests, attainment of a GED
or graduation.
B. Pre-assessment
The youth's basic education skills will be assessed from:
1. Most recent grades in reading, language, and math courses, or
2. Current test scores from any pre-approved basic skills inventory
or achievement tests
Students who are, at the time of intake with the employment
counselor, performing at 80% of current grade level will be
considered proficient at basic skills.
C. Curriculum
Youth who are determined to need remediation will be required to
attend a self-paced computerized education program, a GED Program or
a specified Remediation Program to include:
1. basic skills inventory to determine needs
2. individualized program
3. small group instruction
4. individualized tutorial programs
D. Post Assessment
To attain proficiency in basic skills, the youth must:
1. Complete computerized sub-tests or benchmark attainment tests,
or instructor administered tests with 80% accuracy, or
2. Improve math, reading and/or spelling levels by at least 2 grade
levels, as measured by any pre-approved assessment test, or
3. Obtain a GED, or
4. Complete a major level of education.
F. Documentation
A Basic Skills Competency Attainment Record will be completed,
updated and kept in participant's file. Results on participants
testing scores will be submitted from basic skills instructors.
G. Certification
A youth who satisfactorily completes the Basic Skills Competency
will receive a Certification of Completion.
Job Specific Competency
A. Learning Objective
The Private Industry Council has approved the following Job Specific
Competency Statement:
The youth will demonstrate entry level employment skills in the
specified employment outline area at a proficiency level as measured
by supervisor, instructor, and or staff evaluation and observation.
B. Pre-Assessment
Pre-Assessment will occur at program entry to determine if the youth
has the skills necessary for a specific occupational choice or
employment objective. If not, the Job Specific Competency is
designed to provide the youth with specific training in entry level
occupations. The training may be obtained through vocational
training, a Youth Try-out Employment, a private sector training, or
work experience.
C. Curriculum
The curriculum is developed for each job specific training site. An
Employer Application/Job Description (Exhibit 2) identifies the
vocational skills to be learned, tools and materials to be used,
basic education required and the planned outcomes of the training.
A Job Specific Training Outline, Exhibit 3, provides the pre- and
post assessments for the job specific training. The objectives are
based on the Employer Application and the Dictionary of Occupational
Titles.
D. Post-Assessment
The youth will be assessed continually during the training. Youth
must meet the proficiency level , and by the end of the training
obtained the skills outlined in the Job Specific Training Outline.
E. Documentation
The youth's files will contain the documention of the progress in
the Job Specific Competency, time sheets, counselor notes, progress
reports, etc. At a minimum the participant records will include:
. Pre-assessment results, utilizing the Job Specific Training
Outline
. The Employability Development Plan.
. Post assessment results and appropriate worksheets , time sheets,
etc. which indicate achievement of the competency.
. A copy of the certificate awarded to the youth.
F. Certification
Upon satisfactory completion of the Job Specific Competency, a
Certification of Completion will be given to the youth.
^-� ^ Exhibit 2
Youth Employment and Training Program
Employer Application/Job Description
Business: Employer Contact:
Address: Telephone:
*Job Title: Business Hours
Authorized Representative (ESWC) :
Program Options: Private Sector Intership( ) Hours Requested/Week: 10( ) 20( )
Youth Try-out 250 hours ( ) 40( ) Summers only
Program Length: 6 months ( )
250 Hours ( ) Other
Vocational skills to be learned: Basic education skills required of Trainee:
1. 1.
2. 2.
3. 3.
4. 4.
5. 5.
6.
Tools and Materials to be used: Trainee characteristics required:
1. 1.
2. 2.
3. 3.
4.
5. Proficiency Level to be Demonstrated
6.
7.
Supervision available:
Signature of Employer Date Signature of Representative Date
* Note: Seperate Applications for each job
Mail to: Employment Services of Weld County
Youth Programs
^ P.O. Box 1805
Greeley, Colorado 80632
t i i I l Exhibit 3
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Attachment 4
IPLOYMENT SERVICES OF WELD COUN
CASE MANAGEMENT
PRESCRIPTIVE SERVICES PLAN
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Section I:
Student Name Student f
Address Social Security #
Telephone Date of Birth
Male Female School
Youth Lives With Contact Person
I. ATTENDANCE HISTORY
poor fair average good excellent
2. SCHOOL SUPPORT PROGRAMS AND SERVICES
Special Ed Chapter I
Peer Counseling Counseling
Tutoring S.A.R.B. .
Teen Parent S.W.A.P.
Night School Vocational Programs - please specify
Migrant Education SER-Bueno-Hwp
Summer School ELPA
Other OPEC
Aims
3. EDUCATIONAL STATUS
not attending any school and have not received a high school diploma or GED
Certificate
Student - high school or less
High school graduate or equivalent, but not attending post-high school
Post-high school attendance
Last grade completed in school
4. EMPLOYMENT STATUS
Employed full-time Employed part-time
Unemployed looking not looking
5. STUDENT EDUCATIONAL GOALS
6. EDUCATION PLAN PERSON RESPONSIBLE TARGET DATE
1.
2.
3.
page 2 of 3
OUTCOMES PERSON R. IONSIBLE TARGET DATE
1.
2.
3.
7. COMMUNITY AGENCY INVOLVEMENT
Social Services Juvenile Probation
Weld Mental Health Partners
Juvenile Diversion Vocational Rehabilitation
Other
SUPPORTIVE SERVICES PLAN PERSON RESPONSIBLE TARGET DATE
S. 1.
2.
3.
OUTCOMES PERSON RESPONSIBLE TARGET DATE
1.
2.
3.
9. EMPLOYMENT NEEDS
Needs only a summer job
Currently working/wants job change
Needs to work toward college
Needs to have part-time job after school and summer
Is graduating and needs full-time work
Is a single parent
Needs to start active Job/Service
Needs Career Counseling/Vocational training
10. Barriers
Employment Barriers
Lacks appropriate clothing Chronically relates
English Language deficiency Homeless
Lacks basic education Family Problems
Lacks high school diploma Substance abuse
Lacks vocational skills Ex-offender or parolee
Lacks work experience Physical or mental disability
Lacks job search skills Legal problems
Medical or health problems
Other potential barriers:
Page 3 of 3
11. TRANSPORTATION
Modes cf transportation
Bike City Bus
Car Parents
12. EMPLOYMENT BACKGROUND
Participated in Sumner Youth (Years }
Has participated in JTPA (Years )
Has registered for Job Service
Any previous employers Yes No
If yes:
1. Employer 2.
Job Title
Dates
13. STRENGTH/INTERESTS
Math Attendance Interviewing
Reading Punctuality (Other)
Writing Social Skills (Other)
Speaking Science (Other)
Mechanical (specify)
Artistic (specify)
i" 14. STUDENT VOCATIONAL GOALS
15. EMPLOYMENT/VOCATIONAL PLAN PERSON RESPONSIBLE TARGET DATE
1.
L.
3.
OUTCOMES PERSONAL RESPONSIBLE TARGET DATE
1.
2.
3.
Youth Signature Date
School Representative Signature Date
Employment Services Technician Signature Date
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Attacnment 6
EMPLOSIENT SERVICES PARTICIPANT ROM SYSTEM
Registration I Employer Relation _
:OD\ - Job Service - Exclusive Accounts
- JOBS _ - Job Development
- JTPA - Subsf di zee
- Status in System I Activities
- Labor Market
oformeti on
e
Yes Referral Process i
-
II - Cwpotarized Job L ! Job Order
Match r Taken
I - Veterans
ACTIVE Preference
- Job Orders L
- Job Order
Control 4— Job Order
No Control
Inactive
End of
Progra
- No other Yes PLACED
I Services no additional PLACEMENT no closed Close
Rewired referrals needed Order
:- Direct No
Pl ant
�I- u Obtained Yes
Employment
- Automatic
Inactivation
eas1
ADDITIONAL
SERVICES NOS
RECH IRO
Yes
i
Adult Youth UI/Jab Service Steel al Deployment Supper wtivati Migrant/Seasonal
Prngraea Progress MOM Mort Search Services Counsel Inc Services Older Workers Farniorker
- Work - Competency - Training - Mort Search - Moveless - Proficiency - Referrals - Job Club - Mousing 'flacon-
Experience - Mork - Supportive Clubs Case S Aptitude to Other Training tl ons
I- Training Experience Services - Monthly Seated Management Testing Agencies - Counseling - Supportive Service
I- Supportive - Training - Assessment I Interviews - Veteran -Choice. - Subsidized - Assessment Referral
Services - Supportive - Work Search Services Change, S Assistance - Agency/Resource
- JOBS Services Plans - Dl sabl ad Adjustment I to JTPA, Coordination
- Other - Youth 1 - TM, TM Services - Testing for JOBS - Referral to
Activities Try-Out - TJTC Employers Trelning/Emeloy-
- Assessment - Jab Corps ment
- SYETP - Labor Market
I - SJH Informetion
- Assessment
_T TT I I I I i
ADDITIONAL
SERVICES Yes
REWIRED
I No
Return to NOTE: An applicant can participate in men than one component at the
Referral sae time.
Process
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Attachment 10
Weld County Private Industry Council
Basic Requirements for Project Submittal or Letter of Support
Projects submitted in response to the Private Industry Council for
funding or to request letters of support from the Private Industry
Council must meet all basic requirements with appropriate documentation.
1. Project Review by the Private Industry Council
Projects must be reviewed and prioritized according to the Private
Industry Council 's funding/objective priorities. The Private
Industry Council will identify those areas of the project that do
not meet coordination standards and request that the agency/school
review, explain, and/or adjust the project so coordination standards
may be met.
2. Written, Sign-off Concurrence from Other Agencies/Schools
Projects must have written, sign-off (letter of support) from
agencies that serve the same target population. The requested input
from sign-off agencies include:
a. Is your agency providing the same or similar project(s) with
this population group? Describe. If not, describe the
differences.
b. Does your agency have a written agreement which addresses
coordination and/or provision of service? Please attach or
describe. If not, why?
c. What significant gaps of service will this project address in
your opinion?
d. Will your agency be involved in delivering related services?
Describe. If not, why?
e. What do you perceive as the strengths and weaknesses of the
project?
3. Required for Project Submittal and Requested for Letters of Support
- Agencies to be Contacted
For project submittals, the project will need to have written
concurrence from agencies working with the same target population.
This information is requested for letters of support.
Target Population Required Agency Input
Older Worker a) Area Agency on Aging, and
b) Aims Community College
c) United Way, if appropriate
Disabled a) Centennial Developmental Services, Inc., and
b) Vocational Rehabilitation
c) School District, if appropriate
d) BOCES, if appropriate
e) Aims Community College, if appropriate
f) United Way, if appropriate
Single Parents a) Social Services, and
b) Aims Community College, if appropriate
c) School District #6 and/or Rural, if appropriate
Youth a) Appropriate School District, and
b) Aims Community College, and
c) Social Services
Migrants a) School Migrant Programs, and
b) Aims Community College, and
c) SER Jobs for Progress, and
d) United Way
Homeless a) Weld Information and Referral Services, Inc.,
and
b) Homeless Shelters, and
c) United Way
Offenders a) Probation Department, and
b) Restitution Center, and
c) United Way, if appropriate
General Population- a) United Way, and
Supportive Services b) Human Resources Committee
General Population- a) Aims Community College
Employment Related b) Chamber of Commerce
c) Economic Development Action Partnership
4. Non-Administrative Dollar Assurance - Project Submittals for Funding
Project submittals that are being submitted to the Private
Industry Council for funding must include a written statement that
no administrative dollars will be required for the project and that
the agency/school understands that the project will be funded
through a purchase of services agreement. Projects that include
administrative dollar requests will not be funded.
This assurance does not apply for those agencies/schools interested
in "letters of support" only.
Basic Project Information
A. Title of Project:
B. Legal Applicant/Recipient:
Organizational Unit:
Street/P.O. Box:
City:
State:
Type of Entity Applying:
C. Contact Person:
(Name) (Title)
Telephone Number:
D. Project Start and End Dates: to
E. Total Amount of Request:
r^
F. Funding Source:
G. Target Population(s):
H. Major Objectives of Project:
I. Results Expected:
J. Methodology to Measure Success:
K. Budget Description: Please attach the budget for the project.
L. Certification:
I , the undersigned, certify that to the best of my knowledge and
belief, data in this request is true and correct and the
document has been duly authorized by the governing body of the
applicant/recipient.
X
Typed Name and Title Signature Date
Attachment 3
Attachment it
INTRA-GOVERNMENTAL AGREEMENT
BETWEEN WELD COUNTY DEPARTMENT OF SOCIAL SERVICES AND
WELD COUNTY DIVISION OF HUMAN RESOURCES
This Agreement, made and entered into this 30th day of March,
1990, by and between the Weld County Department offal Services,
hereinafter referred to as "Social Services", and the Weld County
Division of Human Resources, on behalf of the Employment Services of
Weld County, hereinafter referred to as "Employment Services".
WITNESSETH:
WHEREAS, the Federal Family Support Act of 1988 created the Job
Opportunities and Basic Skills (JOBS) Program for recipients of Aid to
Families of Dependent Children (AFDC) to assist recipients to become
self-sufficient by providing needed employment-related activities and
support services, and
WHEREAS, the State of Colorado, as the State IV-A agency, has
designated the Department of Social Services as a JOBS County to
implement the JOBS Program in Weld County, and
WHEREAS, Social Services receives funding and authority from the
State IV-A agency to provide Weld County JOBS services, and
WHEREAS, Employment Services receives funding and authority from
the Wagner Peyser Act, the Job Training Partnership Act, and other
related employment and training laws, to provide county-level employment
and training programs for job applicants and eligible participants, and
WHEREAS, Social Services has selected Employment Services as a
service provider because of past performance in providing similar
services, demonstrated effectiveness, fiscal accountability, cost
efficiency, and ability to meet performance standards as set forth in
the Agreement; and
WHEREAS, Social Services has ensured that such services or
activities provided under this contract are not otherwise available to
JOBS participants on a non-reimbursable basis; and
WHEREAS, Social Services and Employment Services are both governed
by the Board of Weld County Commissioners, and
WHEREAS, the Board of Weld County Commissioners and the Weld
County Private Industry Council approved a Weld County JOBS Program plan
that was jointly developed, planned, and coordinated between Social
Services and Employment Services, and
WHEREAS, the Weld County JOBS Program plan has been approved by the
State IV-A agency.
NOW THEREFORE, in consideration of the premises and of the
covenants and agreements contained herein, the parties hereto covenant
and agree as follows:
INTRA-GOVERNMENTAL AGREEMENT Page 2
BETWEEN WELD COUNTY DEPARTMENT OF SOCIAL SERVICES AND
WELD COUNTY DIVISION OF HUMAN RESOURCES
1. Term
This Agreement shall remain in effect indefinitely and is subject to
the availability of funding. The Agreement will be reviewed
annually or as needed by both parties and is subject to the
provisions of paragraph 11 herein.
The term for funding by Social Services to Employment Services shall
be for a period beginning January 1, 1990, and ending June 30, 1990,
and subject to the provisions of paragraphs 3 and 5 herein.
2. Geographic Areas to be Served
Job Opportunities and Basic Skills Program services shall be
provided to welfare recipients who reside in Weld County and are
determined eligible, by Social Services, to participate in the Weld
County JOBS Program.
3. Employment Services and Social Services Responsibilities
Employment Services and Social Services shall jointly perform the
following functions:
A. develop, plan, and amend the Weld County JOBS Program Plan;
B. develop, plan, and amend procedures, guidelines, principles, and
policies for program operations to be approved by the Board of
Weld County Commissioners;
C. provide case management services for JOBS participants, as
described in the Weld County JOBS Plan, 9 CCR 2503-1, Section
3.634.14, and Weld County operating procedures;
D. develop an employability development plan for JOBS participants,
as described in the Weld County JOBS Plan, 9 CCR 2503-1, Section
3.634.15, and Weld County operating procedures;
E. negotiate with JOBS participants and enter into
Participant-Agency Agreements, following an initial assessment
and in conjunction with the development of the employability
development plan, as described in the Weld County JOBS plan,
9 CCR 2503-1, Section 3.634.16, and Weld County operating
procedures;
F. prepare and provide client tracking and the monitoring of
participation, program goals , and program outcomes to assure
that legislative and law intent is met and resources are being
utilized for the maximum benefit;
INTRA-GOVERNMENTAL AGREEMENT Page 3
BETWEEN WELD COUNTY DEPARTMENT OF SOCIAL SERVICES AND
WELD COUNTY DIVISION OF HUMAN RESOURCES
G. determine individuals who shall be considered to have
self-initiated education or training program and assess if such
individual should be exempted from participation in JOBS or
shall be included in the JOBS Program;
H. meet the monthly average participation rates as described in the
Weld County JOBS Plan, as amended; and
I. provide a public record of the resources devoted, activities
undertaken, and performance achieved for the benefit of the Board
of Weld County Commissioners, funding sources , the Weld County
Private Industry Council , local citizenry, and taxpayers.
4. Social Services Responsibilities
Social Services shall be responsible to perform the following
functions:
A. provide overall program administration of the Weld County JOBS
Program, as outlined in Public Law 100-485 and 9 CCR 2503-1,
Section 3.630;
B. implement actions involving welfare recipients, including:
1) determination of exemption status;
2) determination of good cause for failure or refusal to
participate;
3) determination and application of sanctions;
4) providing notice of actions affecting eligibility and
payment; and
5) providing fair hearings and final agency action;
C. initially assess, through Social Services case managers,
supportive service needs and provide child care for those JOBS
participants who need such services to participate in JOBS.
Assess and provide transportation resources to JOBS participants
during the initial assessment period and make recommendations
for ongoing transportation needs. Work directly with ongoing
JOBS participants to provide additional supportive services as
needed in order to remain in JOBS and remain in compliance with
State IV-A regulations;
D. provide the self-assessment instrument as prescribed by the
State IV-A agency and provide such information to Employment
Services;
E. refer JOBS participants to Employment Services for purposes of
academic, aptitude, and pyscho/social assessment; assignment of
INTRA-GOVERNMENTAL AGREEMENT Page 4
BETWEEN WELD COUNTY DEPARTMENT OF SOCIAL SERVICES AND
WELD COUNTY DIVISION OF HUMAN RESOURCES
JOBS component participation; and on-going JOBS component
participation;
F. provide training to Employment Services in the operation of JOBS
and related activities through the State IV-A agency and other
appropriate training sources;
H. provide the initial information and orientation materials for
JOBS participants as prescribed through 9 CCR 2503-1, Section
3.634.13; and
G. provide funding to Employment Services for services provided and
as described in attachment 1.
5. Employment Services Responsibilities
Employment Services shall be responsible to perform the functions as
follows:
A. provide assessments of JOBS participants in the areas of
aptitude, academic, and pyscho/social for purposes of the
�. employability development plan and participant assignment to
JOBS component activities;
B. develop, monitor, and direct mandatory and optional JOBS
component activities as described in the Weld County JOBS
Plan, as amended; 9 CCR 2503-1, Sections 3.635, 3.636, 3.640;
and Weld County operating procedures;
C. complete all necessary client, employer, or worksite agreements
and related paperwork for JOBS component activities;
D. determine the time and dates for assessment and JOBS component
activities so Social Services may refer JOBS participants to
Employment Services;
E. assess and recommend additional supportive services for JOBS
participants to continue in JOBS component activities or
employment. Refer JOBS participants appropriate supportive
services (except transportation), and notify Social Services
case managers of those referrals. Provide JOBS participants
with the required transportation expenses needed to participate
in JOBS after the assessment process.
F. determine, through Employment Services case managers, if the
JOBS participant is satisfactorily progressing in educational
and training activities;
INTRA-GOVERNMENTAL AGREEMENT Page 5
BETWEEN WELD COUNTY DEPARTMENT OF SOCIAL SERVICES AND
WELD COUNTY DIVISION OF HUMAN RESOURCES
G. provide proper invoices and verification of services performed
for costs incurred in the performance of this Agreement.
6. Assurances
Employment Services assures that:
A. Federal funds made available under JOBS will not be used to
supplant non-Federal funds for existing services and activities;
and
B. The services being contracted from Employment Services are not
otherwise available on a non-reimbursable basis. Services
provided on a "non-reimbursable basis" are those services
provided to all citizens or to the low income population,
including AFDC applicants and recipients.
7. Monitoring and Evaluation
Social Services and Employment Services that monitoring and
evaluation of the performance of this Agreement shall be conducted
by the State IV-A agency, Social Services, and Employment Services.
The results of the monitoring and evaluation shall be provided to
the Weld County Private Industry Council and the Board of Weld
County Commissioners.
8. Modification of Agreement
All modifications of this Agreement shall be in writing and signed
by both parties.
9. Assignment
This Agreement shall be binding upon the parties hereto, their
successors, heirs, legal representatives, and assigns. Employment
Services may not assign any of its rights or obligations hereunder
without the prior written consent of Social Services.
10. Applicable Law
In performance of their obligations hereunder, the parties will
endeavor to comply with applicable laws and regulations.
11. Termination
This Agreement may be terminated at any time by either party given
thirty (30) day written notice and is subject to the availability of
funding.
INTRA-GOVERNMENTAL AGREEMENT Page 6
'. BETWEEN WELD COUNTY DEPARTMENT OF SOCIAL SERVICES AND
WELD COUNTY DIVISION OF HUMAN RESOURCES
12. Entire Agreement
This Agreement, together with all attachments hereto, constitutes
the entire understanding between the parties with respect to the
subject matter hereof, and may not be changed or modified except as
stated in Paragraph 8 herein.
IN WITNESS WHEREOF, the parties hereto have duly executed the
Agreement as of the day, month, and year first above written.
WELD COUNTY DIVISION OF HUMAN RESOURCES WELD COUNTY SOCIAL SERVICES DEPARTMENT
c
a t D. peccman, xecutive Director Eug�el+icKenna, DR rector
E OYMENT SERVICES OF WELD COUNTY
W LDD COUNTY DIVISION OF HUMAN RESOURCES rr Ju sego, cto►�
APP OVED BY:
THE BOARD OF COUNTY COMMISSIONERS
OF WE D COUNTY, COLORADO APPROVED BY:
ith �
Uene R. Brantner, L airman Gera hadwick, Pro-Tern Chairman
t7�t Weld County Private Industry Council
ES ATTT: u.ct1
'WELr, ,'N;`r'6_ - , .;i, 'CORDER
AND .c_.__t? . I'J I :HP a Ak'h
�6Y:. j..42%.-ad.,e. e
D puty County Clerk
INTRA-GOVERNMENTAL AGREEMENT Page 7
BETWEEN WELD COUNTY DEPARTMENT OF SOCIAL SERVICES AND Attachment I
WELD COUNTY DIVISION OF HUMAN RESOURCES
Contract Costs
Social Services shall provide Employment Services contractual costs for
a six month period ending June 30, 1990, as follows:
Budget
Employment Services will be provided personnel $49,746
costs, as outlined in the Weld County JOBS Plan, as
amended.
Total $49,746
In addition, Social Services shall make available participant resources
for monthly supportive services and other program costs to Employment
Services, as described in the amended Weld County JOBS Plan.
r-.
Attachment 12
Coordination Agreement
Weld County JOBS Plan
The focus of the JOBS plan is the delivery of educational and employment related
resources to the AFDC recipient in order to promote self sufficiency. THe Weld
County community is committed to non-duplication of services or resources.
During the initial six (6) month interim, continued planning and coordination
will occur to deliver the most efficient and effective program.
The JOBS plan has been reviewed and approved by committee members of the Private
Industry Council , that is composed of private, educational and community based
organizations.
r' The Private Industry Council strives to increase the involvement of the business
community, including small business, minority business enterprises and labor
organizations in employment and training activities, and to increase private
sector employment opportunities in Weld County for the economically disadvantaged
persons and other job seeking individuals.
We, the undersigned, attest to our support of the Weld County JOBS Plan.
d%4(L. h // /� Ju ,-G go, age�r g
W Coilp..y SDA Gr ey JoServi es
Ke Nickerson, hainnan / Philip X. Rouse, Associate Dean
Private Industry Council Aims Community College
C c74
E ene McKenna, Ealecutive Director
Wekd County Department of Social Services
Attachment 13
Weld County Board of County Commissioners
and
es-
Weld County Private Industry Council
Job Training Partnership Agreement
THIS AGREEMENT, is entered into pursuant to the provisions of
Federal Law 97-300, the Job Training Partnership Act (JTPA) of 1983.
The Agreement sets forth basic principle guiding the partnership which
shall exist- between the Weld County Board of County Commissioners
hereinafter referred to as "Governing Board," and the Weld County
Private Industry Council hereinafter referred to as "PIC," and the Weld
County Division of Human Resources hereinafter referred to as "Human
Resources," for purpose of administering and operating the Job Training
Program for Weld County Service Delivery Area (SDA).
WHEREAS, the State of Colorado has designated the County of Weld as
an SDA; and
WHEREAS, the Act requires the establishment of the Private Industry
Council to provide policy guidance for, and exercise oversight with
.respect to activities under the job training plan for the local SDA; and
WHEREAS, it.is•.the joint authority and responsibility. of both •
partners to ensure effective service delivery which provides the most
beneficial 'mix of program services to-the eligible residents and-private
employers. of Weld County; and
ArN
- WHEREAS', it is• further the shared responsibility and authority of
the partners to stimulate the active, effective participation of all
sectors of the community -in the provision of job training services; and '
WHEREAS; the Act requires a partnership between the Governing Board
and the PIC; and
WHEREAS, the Act requires the Governing Board and the PIC to define
the scope of this partnership by means of an Agreement.
•
WITNESSETH:
The Governing. Board and the PIC do hereby state and agree to. the :
following:
• I. Designation
The Governing Board is the designated grant recipient for the
Human Resources. Human Resources is the designated
administrative entity for the JTPA programs under the
auspices of the Governing Board. The Employment Services of
Weld County under Human Resources, programmatically delivers •
• the employment and training programs.
The PIC is comprised of representatives from private sector -
. employers, educational agencies, labor unions, and other
• human services providers to provide oversight and development
of employment and training programs for Weld County.
II, Purpose and Goals
es,
This partnership agreement is held between the Governing
Board and PIC in order to better prepare youth and unskilled
adults for entry into the labor force and to afford training
to those economically disadvantaged individuals, and other
individuals facing serious employability barriers who are in
need of such training to obtain productive employment.
This is a partnership between local elected officials and
local business, civic, and community leadership entered into
in employment with those employers seeking skilled and •
productive employees. Each partner to the Agreement shall
provide the specific knowledge, expertise, and capabilities
needed to effect reductions in unemployment and increased
employee productivity.
III. Job Training Plan Development
The Governing Board, the PIC, and Human Resources will all
take an active role in the development of the JTPA Plan.
Human Resources staff shall be 'directed to prepare the JTPA
Plan under policy guidance of -the• PIC and Governing'Board.
.IV. -Roles and Responsibilities.
A. Joint Governing Board and PIC Responsibilities
. The Governing Board .and PIC shall jointly.perform the •
following basic functions:
1. Program planning and establishment of basic policies,
guidelines, and principles for program operations;
2. Promotion of JTPA, appropriate State legislation, and -
local programs for the benefit of unemployed
individuals and local employers;
3. Oversee program implementation and program outcomes.
• to assure that legislative intent is met and
resources are being utilized for the maximum benefit;
4. Identify available public funding intended for the •
job training needs of job-seekers and employers;
5. Allocate available resources to the agency and
capable service providers in order to attain maximum
benefits; and
• 6. Provide a public record of the resources devoted,
activitiesvndertaken, and performance achieved for
"•• the benefit of funding sources, local citizenry,
taxpayers, and those conmunities targeted for
assistance.
B. Governing Board Responsibilities
The Governing Board shall retain responsibility to
perform the following functions:
1. Administer Human Resources as a public entity under
the auspices of the Governing Board;
•
2. Appoint membership .to the.PIC upon recommendation
from the PIC;
3. Assume financial liability for funds or resources
received and administered by Human Resources agency;
4. Exercise selection and termination authority for the
Human Resources Executive Director;
5. Establish the conditions and terms of employment for
all employees of.Human Resources.
C. PIC Responsibilities. •
•
• The•P?C shall retain responsibility to guide performance
. throughout the ,following•functions:
1. Provide direction for research and development
. assistance oh the following issues critical to the
operation of a job training program
• - • a. economic trends and indicators
b. short and long-term employment trends .
• c. employer/employee expectations
• d. available training and placement resources
e. Available supportive service- resources
f. target employers experiencing shortages of
skilled job applicants
g. target populations of unemployed most in need
of assistance
• 2. Provide guidance and technical assistance on the
• proper and most effective means of programs
administration and 'operations;
3. Provide oversight in the development of new
demonstration programs which -may test and document
new or innovative means of program administration and
operations;
4. Act on behalf of the advocate for the needs and
interests of employers through employer-based
training programs.
V. Qerational Procedures .
A. Concurrence of Governing Board and PIC
Grant submission, modification, contracts, and other
major policy decisions for JTPA shall be taken only with
the concurrence of the Board and Council. No joint
responsibility may be unilaterally taken by the Governing
Board or PIC without the concurrence of the other body.
B. Resolution of Non-Concurrence Between Board & PIC
Non-concurrence between the Governing Board and PIC shall
be resolved as expeditiously as possible so that either
1) concurrence is reached; or 2) the issue dies for
lack of concurrence.
The Governing Board and PIC- shall appoint ad hoc commit-
tees from their memberships to meet and confer with one
another to resolve issues of nonconcurrence. Such .
resolution committees shall meet immediately subsequent-
to the Governing Board and PIC not concurring and report
back to both bodies at their next meetings.
. C. Meetings and Schedule of Actions
The Governing Board meets on Monday and Wednesday of each
week. The PIC shall meet at a time specified within its
Bylaws.
. . . The. practice of the Governing. Board and.PIC'will be for •. -deliberations and actions to occur first with the PIC and _
then- with the Governing Board. On those occasions when the Governing Board wishes- to initiate an action, that
e-- action must be referred to the PIC for its. initial review
and action, then -returned .to the Governing Board.
Nothing in this. procedure, however, is to prevent the Governing Board and PIC from meeting and acting in a different manner.called for when time is of the essence.
D. Representatives Between Governing Board and PIC -
There shall be one member seated from the Governing Board
on the PIC
The Human Resources staff shall provide appropriate
• Verbal reports to accompany written reports between
bodies. Governing Board or. PIC members may make verbal presentations in conjunction with staff, and as directed
by the respective bodies.
E. Private Industry Council Bylaws
The Governing Board shall review and concur upon the
PIC's Bylaws and subsequent amendments to same.
F. APPointntents to PIC .•
•Oak
The Governing Board shall expeditiously appoint members
to the PIC within time frames prescribed by law. Members
of the Council who resign must do so in writing to the
PIC and Governing Board Chairpersons. The PIC shall
reconmend members to the Governing Board for appointment.
G. PIC Staff Support/Access to Records
Human Resources shall be administered by and through the
Executive Director. Appropriate levels of staff support
are to be provided by the Executive Director to the PIC.
The PIC shall have full and complete access to Human
. Resources premises and those records and overall informa-
tion pertaining to.the program and activities of JTPA.
H. Human Resources as a Public Entity
Human Resources is and shall continue to be a public
entity created and existing under the Governing Board.
The Governing Board and PIC shall operate as public
bodies consistent with the State's public meeting laws.
I. Financial Disclosures •
Neither the -Governing Board nor the PIC shall require
financial disclosures or conflict of interest -require-
ments of its membership which are more restrictive thane.
those mandated by federal or state laws for. public -
agencies.
J. Administration of Grants and Funds
•
•
The administration of all grants,. contracts, etc. ,
awarded to or entitled to the Weld County Service
Delivery Area shall -be the responsibility of the Govern-
ing Board. This responsibility.shall include grant
• • - seeking, grant package preparation and submittal , receipt -
of contracts or awards, obligation of funds, auditing of
• funds,.-audit resolution, reporting, monitoring, evalu-
ating and closing'out. - In-depth program monitoring. and.
. evaluations for the Human Resources Employment Services -
of Weld County programs shall be reviewed by the PIC.
K. Amendments to this Agreement
•
This Agreement may be amended by concurrence of the
Governing Board and the PIC. Amendments shall be incor-
porated as required by facilitating, Federal or State
• legislation.
VI. Term of Agreement
This Agreement becomes effective upon the concurrent
acceptance by the Governing Board and PIC and subsequent
signature by Governing Board and PIC chairpersons. This
Agreement (including any subsequent amendments). shall stay
• in effect until such time as: 1) both parties act to
rescind the Agreement; 2) federal or state authority ceases
for the local implementation of job training programs.
Should either party wish to- rescind this Agreement, formal
action seeking a rescission must be taken at least six (6)
months prior to the conclusion of the fiscal year. The
effective date of the rescission would then be the close of
that fiscal year.
r
VII. This Agreement is hereby approved by the Governing Board and
the Private Industry Council.
r
WELD COUNTY BOARD OF COUNTY
COMMISSIONERS PRIVATE INDUSTRY COUNCIL
•
Gorgon /4 ...�- Ai .,
Y "ion Kenneth Nickerson, Chairman
22/477 i.;/ 439
Date • _ Date
WELD COUNTY DIVISION OF HUMAN
RESOURCES
t . Specxman -
Exet ive Director •
•
•
Date -
UN !' R
Attachment 14
1989 and 1990 MEMBERSHIP
Myra H. Monfort Kenneth Nickerson
Consulting Attorney
ConAgra Inc. , Red Meat Division Personnel radogMr
1990 Private Industry Council North 8 Colorado 9 vatecIl Center
y
1
Chairman 1987 - 1989 Private Industry
Council Chairman
Executive Committee Member
Executive Committee Member
Robert Adams
Director of Personnel Relations PPree dertn*
nt
Eastman Kodak, Colorado Division MCC
CCsConst
t
General Membership Committee Member 1989C Private Industry Council
Pam Bricker Vice Chairman
Owner Executive Committee Member
Mariposa Plants Maurine Garretson*
Chairman, Youth Activities Co-Owner
Committee Garretson 's Sporting Goods
Executive Committee Member General Membership Committee Member
Nancy Brigden
M. J. Geile*
Co-Owner and City Councilman
Oil Spot and Bridgen Business Vice President and General Manager
t
General Membership Committee Member HService ome hCompanyion - Public
Executive Committee Member
Barbara Bennett-Brown
Product Manager, Marketing
Hewlett Packard Company Vice ViceaPresident
re srd identn
General Membership Committee Member Greeley Gas CompanyManager
Mike Cogan General Membership Committee Member
Personnel Manager
Jackie
State Farm Insurance Companies Former e County Johnson*y
Chairman, Adult Activities Commissioner
Committee Board of Weld County Commissioners
Executive Committee Member Executive Committee Member
George Conger Tom Ivory
President Area Manager
Colorado Department of Labor and
Aims Community College
1985 - 1986 Private Industry Employment
County Chairman General Membership Committee Member
Consulting Committee Member
Alyce M. Kanter
Don Cummins Director of Medical Staff Services
Dean North Colorado Medical Center
South Campus General Membership Committee Member
Aims Community College
General Membership Committee Member
* erms ending in 1989 or tenures expired as of 1989
Edward Dungan.
A.L. Todd
Business Representative
Local #510, United Brotherhood State Dtty Regional mI Vice President
oi
Farm Insurance Companies
of Carpenters and Jointers of
America 1986 Private industry Council
Chairman
Executive Committee Member
Consulting Committee Member
C. W. Kirby John M. Todd
County Commissioner
T
Board of Weld County Vice President
Toddy's
ddy's
Consulting Committee Member
Executive Committee Member
Gary Knapp Carolyn Tuttle*
Former Business Representative Hew Employment Manager
lettPackard Company
Local #510, United Brotherhood
of Carpenters and Jointers of Chairman, Adult Activities
Committee
America
Consulting Committee Member Executive Committee Member
Jim Vetting
Robert Landdeck*
Manager Weld County Farmer
General Membership Committee Member
Sears and Roebuck Company
General Membership Committee Member Dr. J. Timothy Waters
Betty J. Lee Superintendent
School District 6
Program Supervisor
General Membership Committee Member
Colorado Rehabilitation Services
.�, General Membership Committee Member Dr. John Wooster*
Toby Martinez Executive Director
Owner Centennial Developmental Services
Tamco Drilling General Membership Committee Member
General Membership Committee Member
Pres Montoya
Coldwell Bankers and
School District 6 Board Member
General Membership Committee Member
Donald Mueller
Financial Services and Lamb Operations
ConAgra Inc.
Executive Committee Member
Gerald Shadwick
President
Greeley National Bank
1990 Private Industry Council
Vice Chairman
Chairman, Economic and Marketing
Committee
Executive Committee Member
* Terms ending in 1989 or tenure expired as of 1989
'" Attachment 15
WELD COUNTY
AFFIRMATIVE
ACTION
PLAN
UPDATED: DECEMBER 1988
I. Introduction
The Weld County Commissioners intend to abide by Equal Employment
Opportunity practices in the employment of employees within the County, and
with those individuals applying for and participating in programs offered to
Weld County residents through Federal, State, and local assistance programs.
It is recognized that Equal Employment Opportunity can only be developed and
implemented through total commitment to the concepts of an Affirmative
Action Plan and be made a part of an adminstrative process to assist in
assuring that no person or group of persons will be discriminated against on
the basis of race, color, religion, sex, national origin, age (40-70) ,
handicap, disabled veterans and Vietnam era veterans, or political
affiliation or belief.
The Affirmative Action Plan represents a joint and ongoing effort by Weld
County Government to refine, improve, and direct Equal Employment
Opportunity (EEO) and a program of affirmative action.
The content of this Affirmative Action Plan is intended to provide a
comprehensive view of a unified Affirmative Action Program. It will
demonstrate Weld County Government's commitment to the concept of Equal
Employment Opportunity and integrate the principles and functions of an
integrated Affirmative Action Program.
The Affirmative Action Plan identifies, analyzes, and sets measureable goals
and targets for 24 Weld County departments.
1
,- II. Assignment of Responsibility
A. Affirmative Action Officer
1 . The Affirmative Action Officer shall implement policies included
in this plan and shall review the plan at established intervals to
monitor and update the plan as well as the Affirmative Action
activities of all management personnel.
2. The Affirmative Action Officer and other appropriate committee(s)
shall review the plan at established intervals.
3. The Affirmative Action Officer shall implement a system of
receiving and investigating complaints of discrimination for
applicants, participants and employees of Weld County.
4. The Affirmative Action Officer shall maintain records of all Equal
Employment Opportunity (EEO) activities.
5. The Affirmative Action Officer shall monitor compliance with EEO
standards within the Affirmative Action Plan.
6. The Affirmative Action Officer shall design, implement, and
monitor internal audit and reporting systems to measure program
effectiveness and to determine where progress has been made and
where further action is needed.
7. The Affirmative Action Officer shall act as a focal point of
Affirmative Action; particularly in the development and
implementation of the Plan, and internal communication procedures.
8. The Affirmative Action Officer shall assure that current legal
information affecting Affirmative Action is disseminated to
responsible officials.
9. The Affirmative Action Officer shall serve as the liaison between
Weld County regulatory agencies, minority and women's
organization, and other community groups.
10. The Affirmative Action Officer shall develop and implement
external communication procedures.
11. The Affirmative Action Officer shall collect and analyze
employment, applicant, and participant data, identify problem
areas, set goals and timetables, and develop programs to achieve
these goals.
2
B. Weld Ccunty Departments
1 . All management personnel share responsibility for
implementing the Plan in their respective departments and
sub—departments throughout Weld County Government.
2. The Personnel Department shall have overall responsibility to
maintain Affirmative Action records, and to submit related
reports to the Board of County Commissioners.
3. The Personnel Department will collect and analyze employment,
applicant, and participant data, identify problem areas, set
goals and timetables, and develop programs to achieve these
goals.
3
C. Equal Opportunity Committee
The Veld County Commissioners shall be the Equal Opportunity Committee
and shall have the ultimate responsibility of enforcing and monitoring
the Affirmative Action Program. The Equal Opportunity Committee shall
also ensure compliance with the Affirmative Action Program.
This Plan in no way supercedes the general statuatory authority
assigned to the Veld County Commissioners, Weld County Clerk, Weld
County Treasurer, Weld County Assessor, Weld County District Attorney,
Weld County Sheriff, and other elected officials by the Colorado
Revised Statutes of 1973, as amended or Weld County Home Rule Charter.
Additionally, the Affirmative Action Officer and the EEO Officer shall
provide staff support to the Equal Opportunity Committee. This will be
considered a resource allocated to the Affirmation Action Plan.
4
III. Authority
The Affirmative Action Plan is developed under the authority of Federal and
State laws, rules and executive orders. The following affect Equal
Employment Opportunity for persons employed by Weld County, and those
applying for or participating in employment programs;
A. Title VII of the Civil Rights Act of 1964
Title VII of the Civil Rights Act of 1964 (as amended by the Equal
Employment Opportunity Act of 1972) prohibits discrimination in
Federal, State, and local governments, and in the private sector on the
basis or race, color, religion, sex, or national origin.
S. Equal Opportunity Act of 1972
The Equal Opportunity Act of 1972 greatly augments powers and expands
jurisdiction of the Equal Employment Opportunity Commission (EEOC) in
enforcement of Title VII of the Civil Rights Act.
As amended, Title VII now includes all private employers of 15 or more
persons, all education institutions, state and local government, public
and private employment agencies, labor unions with 15 or more members,
and joint labor—management committees for apprenticeship and training.
C. Executive Order 11246
r
Executive Order 11246 (as amended by Executive Order 11375) was issued
by President Johnson in 1965 to prohibit discrimination in employment
by federal contractors and sub—contractors.
D. Revised Order No. 4
Revised Order No. 4, Office of Federal Contract Compliance (OFCC) , U.S.
Department of Labor, outlines guidelines which require federal
contractors to establish and maintain Affirmative Action programs to
eliminate and prevent discrimination. The order requires that within
120 days from the commencement of a contract each prime contractor or
sub—contractor with 50 or more employees and a contract of $50,000 or
more must develop a written Affirmative Action Program.
E. Equal Pay Act of 1963
The Equal Pay Act of 1963 (as amended by Education Amendments of 1972)
amends the Fair Labor Standards Act to include a prohibition against
pay differentials based on sex. All business which must pay minimum
wage are prohibited from sex discrimination. The Education Amendments
of 1972 extended the Equal Pay Act's sex discrimination provision to
include executive, administrative, and professional workers.
5
r. n
re'^ F. Age Discrimination in Employment Act of 1967
The Age Discrimination in Employment Act prohibits employers of 25 or
more persons from discriminating against persons 40-70 in any area of
employment because of age.
G. Title VI of the Civil Rights Act of 1964
Title VI of the Civil Rights Act prohibits discrimination based on
race, color, or national origin in all programs or activities which
receive Federal financial aid.
H. Rehabilitation Act of 1973 (Section 503 and 504)
The Rehabilitation Act of 1973 (Section 502 and 504) prohibits
discrimination based on handicap. Section 504 includes provisions for
the assessibility of programs and services to the handicap and
prohibits employment discrimination based on handicap.
I. Uniform Guidelines on Employee Selection Procedures (1978)
The Equal Employment Opportunity Commission, the Civil Service
Commission, the Department of Labor, the Department of Justice, and the
Department of the Treasury have adopted joint uniform guidelines on
employee selection procedures.
6
IV. Supportive In—House and Community Programs
The Weld County Commissioners are fully committed to providing supportive
in—house services and cooperating with community programs to assure that all
employees, applicants, and participants have the opportunity to benefit from
Equal Employment Opportunities and the Affirmative Action Program.
A. Training of Supervisors
The Affirmative Action Plan is committed to the concept that training
can provide positive responses toward Equal Employment Opportunity.
Supervisors will be informed of their responsibilities and commitments
to the success of the Affirmative Action Plan and its goals. Training
areas will include management training, selection standards, job
progression, promotion procedures, transfer opportunities for staff,
and other training opportunities available to staff.
B. Supportive Services
Supportive services will be developed to assure that all employees have
equal opportunity in achieving job progression. These supportive
services will include employment counseling through the Personnel
Department and the listing of training opportunities to achieve
advancement.
C. Job-Related Education
Job-related education will be made available to Department Heads to
inform them of education programs which can improve their or their
staff opportunities to achieve upward mobility. Some of these
educational areas may include management classes, technical workshops,
etc.
D. Cooperation with Job-Related Community Programs
Job-related community programs will assist in the attainment of
Affirmative Action goals. On-the-Job Training Program will be a
primary source in training within entry-level positions. Affirmative
Action planning goals shall be introduced to affect minority and female
participation rates within Weld County.
7
V. Publicizing Affirmative Action Program
A. Internally (Training and Orientation)
1. Top Management
The Weld County Commissioners, Department Heads, and Elected
Officials shall be informed about the Affirmative Action Program,
its contents, and revisions on an on—going basis. Information
will be provded through intra—office memoranda, training and
orientation sessions.
The Affirmative Action Program shall be outlined in the Personnel
Manual and all job announcements shall contain the Equal
Employment Opportunity/Affirmative Action statement.
2. Weld County Employees
All Weld County employees shall be informed of the Affirmative
Action Program through the following methods:
a. Presentation and discussion of the Affirmative Action Program
as part of the initial briefing and orientation of new
employees.
✓� b. Publicity and informative presentations in the County
newsletter and intra—office memoranda.
c. Job announcements shall contain the Equal Employment
Opportunity/Affirmative Action statement.
d. Policy inclusion within employee handbooks and annual
reports.
e. Prominent display of posters and bulletins informing
employees of Equal Employment Opportunity policies.
f. Through local media coverage of County public proceedings
relating to Affirmative Action.
g. Through public participation on committees in the
development, formulation, and monitoring of the Affirmative
Action Plan.
h. Copies of the Affirmative Action policy statement and a
written summary of key program elements to be made available
to employees.
i. By making the Affirmative Action Plan available in its
entirety to all employees.
8
3. Applicants and Participants
a. To inform all applicants and participants of the Affirmative
Action Program through handouts, posters, orientation
sessions, etc.
b. To inform all applicants and particpants of the grievance
procedures through written handouts, posters, orientation
sessions, etc.
B. Externally
1. Regular Recruitment Sources
Regular recruitment sources are notified that Weld County
Government is an Equal Employment Opportunity Employer and has an
Affirmative Action Program.
These recruitment sources also provide for recruitment within
minority and female groups. •
2. Sub-contractors and Vendors
Sub-contractors and vendors shall provide assurance to Weld County
through the bidding process that they are Equal Employment
Opportunity Employers. Each sub-contractor and vender shall be
informed of Weld County's Affirmative Action Policy.
9
VI. Weld County Profile
The Feld County Profile is contained in the separate document "Weld County
Affirmative Action Profile, Analysis, Goals and Timetables". A copy of
this document can be obtained at the Weld County Personnel Office. This
document includes all of the statistical analysis as well as the goals and
timetables.
•
10
Attachment 16
r
HELD COUNTY DIVISION OF HUMAN RESOURCES
ORGANIZATIONAL CHART
Meld County
Board of Commissioners
I
I
Weld County Division
of Human Resources
n
Administrative
Unit
Prooram Directors
Youth & Parent
Employment Services
Programs Senior Citizen
of Weld County Programs
Head Start Job Training Partnership Act Area Agency on Aging
Migrant Head Start
Job Service Senior Nutrition
Commodity Supplemental JOBS
Foods Senior Coordination
Elderly Supplemental Homeless Program Weatherization
Foods Case Management
State Funded PreSchool Senior Employment
Program with Transportation
3 School Districts Ombudsman
Legal Aide
r^
Attachment 17
•
EMPLOYMENT SERVICES OF WELD COUNTY
ORGANIZATIONAL CHART
Employment Services Manager
Employment Services
Administrative Assistant
Client Data Special Employment Employer Referral Special
Systems LVER Services Relations & Placement Programs
/Attachment 18
Job Training Partnership Act
Handicap Discrimination Complaint Procedures
Weld County Division of Human Resources
P. 0. Box 1805; 1516 Hospital Road
Greeley, Colorado 80632
(303) 353-0540
This procedure shall be followed for complaints involving the Job Training Partnership Act, bases upon a complaint
which alleges that a person was discriminated against because of handicap.
A handicap discrimination complaint may be raised to the Department Head of the program involved at any time. The
Department Head will make every attempt to resolve the problem. The person raising the problem will be advised of the
procedures to follow if the person wants to file a complaint.
The Complainant will follow the following procedures in the filing of a complaint:
Step 1: The Complainant will file the complaint in writing. The Equal Employment Opportunities/Affirmative Action
(EEO/AA) Officer will assist the Complainant in completing the form "Notice of Formal Complaint." The
filing of a JTPA handicap discriminatory complaint shall be made within one-hundred eighty (180) calendar
days of the alleged occurrence, unless the time for filing has been extended by the Assistant Secretary of
the United States Department of Labor. The EEO/AA Officer will inform the Colorado Governor's Job Training
Office of the formal filing of the handicap discrimination complaint. The Complaint shall immediately be
sent to the attention of the Personnel Hearing Officer by the EEO/AA Officer.
Step 2: The Personnel Hearing Officer must conduct a hearing to review the handicap discrimination complaint within
thirty (30) days of its filing. The Personnel Hearing Officer will review the complete case file prior to
the hearing.
The Personnel Hearing Officer will:
a. Direct parties to appear at the hearing; provide notice of the date, time, and place of the hearing at
least five (5) calendar days prior to the hearing; state the manner in which will be conducted; and
state the stipulated issues to be heard.
b. Advise all parties that they are able to be represented by counsel or the representative of their
choice; and advise all parties that they have the opportunity to bring witnesses and documentary
evidence.
c. Conduct the hearing in accordance with the attached procedures.
d. Question witnesses and parties.
e. Consider and evaluate the facts, evidence, and arguments to determine credibility.
f. Render a decision.
The Personnel Hearing Officer will give a written recommended decision setting forth findings of fact and
give the reasons for the decision to the Complainant, the Department Head, and the EEO/AA Officer. The
written recommended decision must be presented within forty-five (45) calendar days of the date the
Complainant filed his or her handicap discrimination complaint with the EEO/AA Officer. The EEO/AA Officer
must then mail the recommended decision to the Governor of the State of Colorado, and such mailing must be
postmarked no later than the forty-fifth (45th) day after the filing of the complaint.
Step 3: The Governor of the State of Colorado will issue a decision and return a copy of the decision to the
Complainant within sixty (60) days of the date that the Complainant filed his or her handicap discrimination
complaint with the EEO/AA Officer. The Governor's decision will be in writing and will be sent via
certified mail to the Complainant and to the Department Head, the EEO/AA Officer, and the Personnel Hearing
Officer.
Step 4: The Complainant may appeal the decision of the Governor of the State of Colorado to the Assistant Secretary
of the United States Department of Labor within thirty (30) calendar days of the date of the Governor's
decision. The EEO/AA Officer shall notify the Complainant, in writing, of the appeal process and the
address for appeals.
NOTE: The identity of all persons who have furnished information relating to a complaint or assisting in the
obtaining of facts shall remain in confidence, to the extent possible, consistent with a fair determination
of the issues.
The handicap discrimination Complainants shall be advised of their rights to file their complaints with any
other appropriate Federal, State, and local Civil Rights agencies.
I have read the above and also had the Job Training Partnership Act Handicap Discrimination Complaint Procedures
thoroughly explained to me.
nature of Applicant Date
Signature of Witness Date
Sob r,ning Partnership Act Complaint Proced^•
Weld County Division of Human Resources
P. O. Box 1805; 1516 Hospital Road
Greeley, Colorado 80632
(303) 353-0540
ibis procedure shall be followed for complaints involving the Job Training Partnership Act, based upon a complaint
alleging violation of the rules and regulations of the Job Training Partnership Act, but does not allege a
violation based upon discrimination. Discrimination complaints other than handicap should be referred to the
Office of Civil Rights, U. S. Department of Labor.
A problem may be raised with the Department Head of the program involved at any time. The Department Head will
make every attempt to resolve the problem. The person raising the problem will be advised of the procedures to
follow if the person wants to file a complaint.
The Complainant will follow the following procedures in the filing of a complaint:
Step 1: The Complainant will file the complaint in writing. The Equal Employment Opportunities/Affirmative
Action (EEO/AA) Officer will assist the Complainant in completing the form "Notice of Formal Complaint."
The filing of an JTPA complaint shall be made within one (1) year of the alleged occurrence, except
those alleging fraud or criminal activity. The EEO/AA Officer will offer a written decision setting
forth the findings of fact and give the reasons for the decision within ten (10) calendar days of the
formal complaint. The EEO/AA Officer will deliver the written decision to the Complainant, the
Department Head, and the Personnel Hearing Officer.
Step 2: Upon receipt of this decision, the Complainant may appeal this decision to the Personnel Hearing Officer
within five (5) calendar days after the receipt of the decision by the EEO/AA Officer. The complaint
shall be sent to the attention of the Personnel Hearing Officer. The Personnel Hearing Officer will
conduct a hearing to review the complaint. The Personnel Hearing Officer will review the complete case
file prior to the hearing.
The Personnel Hearing Officer will:
a. Direct parties to appear at the hearing; provide notice of the date, time, and place of the hearing
at least five (5) calendar days prior to the hearing; state the manner in which it will be
conducted; and state the stipulated issues to be heard.
b. Advise all parties that they are able to be represented by counsel or the representative of their
choice; and advise all parties that they have the opportunity to bring witnesses and documentary
F-.- evidence.
c. Conduct the hearing in accordance with the attached procedures.
d. Question witnesses and parties.
e. Consider and evaluate the facts, evidence, and arguments to determine credibility.
f. Render a decision.
The Personnel Hearing Officer will give a written decision setting forth findings of fact and give the
reasons for the decision to the Complainant, the Department Head, and the EEO/AA Officer. The written
decision will be presented within fifteen (15) calendar days of the date the Complainant filed his or
her appeal of the decision of the EEO/AA Officer.
Step 3: The Complainant may appeal the decision of the Personnel Hearing Officer to the Board of County
Commissioners within ten (10) calendar days. The Chairman of the Personnel Hearing Officer, the EEO/AA
Officer, the Personnel Director, and the legal advisor shall present the case to the Board for review.
The Board may reverse, sustain, or modify the Personnel Hearing Officer's decision.
The Board of County Commissioners' written decision will be returned to the Complainant within sixty
(60) days of the receipt of a written formal complaint by the EEO/AA Officer in step 1.
All parties shall be notified of the Board's decision within five (5) calendar days after the review is
completed.
Step 4: The Complainant may appeal the decision of the Board of County Commissioners within ten (10) calendar
days of receipt of the decision to the Governor of the State of Colorado for an independent review. The
EEO/AA Officer shall notify the Complainant, in writing, of the appeal process and the address for
appeals. The Governor's decision is final.
NOTE: The identity of all persons who have furnished information relating to a complaint or assisting in the
obtaining of facts, shall remain in confidence to the extent possible, consistent with a fair
determination of the issues.
The discrimination Complainants shall be advised of their rights to file their complaints with any other
appropriate Federal, State, and local Civil Rights agencies.
'„pave read the above and also had the Job Training Partnership Act Complaint Procedures thoroughly explained to
Signature or Applicant Date
Signature of Witness Date
Attachment 19
STATE OF COLORADO
GOVERNOR'S JOB TRAINING OFFICE oe.co�
1 41 N. Speer Blvd.. Same 440 - dr WI:I
Denver Colorado 80204 it 8,
Phone 13031 866.3165
R¢❑ard D.Umm
Governor
Nancy C.Mixon
Director
ACTION
INFORMATION X
February 13, 1986
COLORADO JTPA LETTER #85-33
SUBJECT: Reporting Suspected Fraud, Waste, or Abuse in Job
Training Partnership Act Programs
1. REFERENCE(S):
The Federal Register (March 15, 1983) Section 629.55, Job Train-
ing Partnership Act (JTPA) Letter #85-23 (December 16, 1985),
and U.S. Department of Labor (USDOL ) Training and Employment
Guidance Letter 1-85 (October 23, 1985) "Fraud and Abuse. "
2. RECISION(S):
Job Training Partnership Act (JTPA) Letter #84-03 (October 7,
1983 ) Attachment "H. "
3. PURPOSE:
This JTPA letter is intended to clarify and update the
Governor's Job Training Office (GJTO ) policy regarding reporting
allegations of fraud, waste, or abuse in JTPA-related programs.
4. BACKGROUND:
JTPA regulations contained in the Federal Register Section
629.55, state in part that, "All information and complaints
involving fraud, abuse or other criminal activity shall be
reported directly and immediately to the Secretary of Labor. "
The types of activity to be reported include, but are not
limited to:
•
A. Reporting -suspected Fraud, Waste, or Abuse in JTPA Programs
(1) Formal Reporting
To make a formal report, the SDA or non-SDA director
should complete an Incident Report form designated "DL
Form 1-156 Incident Report" (Attachment 1 ).
Page Two
JTPA Letter 185-33
February 13, 1986
A. Fraud or Criminal Malfeasance
Fraud and criminal malfeasance should be considered broadly
as any alleged deliberate action which is apparently in vio-
lation of federal statutes. This category includes extor-
tion, embezzlement, payment to a contractor without the
expectation of receiving services, and payments to "ghost"
enrollees.
B. Misapplication of Funds
Misapplication of funds should be considered as any alleged
use of funds, assets or property not authorized or provided
for in the grant or contract. This category includes, but is
not limited to, nepotism, political patronage, use of JTPA
enrollees for political activity, ineligible enrollees, con-
flict of interest, not reporting income from federal funds,
violation of contract procedures, maintenance of effort vio-
lations, and use of USDOL funds for other than USDOL
purposes.
r
C. Gross Mismanagement
Gross mismanagement should be considered as actions or situa-
tions arising out of management ineptitude or oversight which
leads to major violations of grant or contract provisions,
and/or whichseverely hamper the accomplishment of project
goals. Gross mismanagement includes situations which lead to
waste of government resources and put into serious jeopardy
future support of a particular project.
Gross mismanagement may include unauditable records ,
unsupported costs, highly inaccurate fiscal reports and/or
program reports, payroll discrepancies, payroll deductions
not paid to Internal Revenue Service, and lack of internal
control procedures.
5. ACTION:
A. Reporting Suspected Fraud, Waste, or Abuse in JTPA Programs
(1) Formal Reporting
To make a formal report, the SDA or non-SDA director
should complete an Incident Report form designated "DL
Form 1-156 Incident Report" (Attachment 1 ).
Page Three
JTPA Letter #85-33
February 13, 1986
A completed Incident Report should be submitted to GJTO,
Attention: Mr. William Donohue, Compliance Specialist,
1391 North Speer Boulevard, Suite 440, Denver, Colorado
80204 (telephone: 866-3165). GJTO will forward the
Report to the Secretary of Labor, as per Section 4 of
this JTPA letter.
The Secretary of Labor will forward the Incident Report
to the Office of the Inspector General who will conduct
an investigation.
(2) Informal Reporting
A concerned party may contact GJTO without using a formal
incident report form. The report, verbal or in writing,
should contain the following elements:
(a ) Name of reporting party;
(b) Reporting party 's address and telephone number;
(c) Brief description of the problem; and
(d) Names, addresses, and telephone numbers of the per-
sons involved in the problem.
The information should be reported to the Compliance
Specialist at GJTO.
GJTO will complete an Incident Report form, using the
supplied information, and submit it to the Secretary of
Labor.
(3) Anonymous Reporting
Should the concerned party prefer to remain anonymous, a
third method of reporting is available, i .e. , a toll -free
hot line to the Office of Inspector General . The
concerned party desiring anonymity may call the Office of
Inspector General (OIG) by dialing 1-800-424-5409.
If an anonymous report to the OIG is made, GJTO requests
that the reporting party also anonymously contact the
GJTO Compliance Specialist.
Page Four •
JTPA Letter #85-33
February 13, 1986
6. INQUIRIES:
Inquiries concerning this JTPA letter should be addressed to
your State Field Representative, or Mr. William Donohue,
Compliance Specialist, at 866-3165.
1 w C
Nancy C. Mon
Director 1
r
(ncicnnt Report U.S. Departmenygf Labor " """" *,�
Office of Inspector Gent `\//
For Official Use Only When tiled in, t Date of report 2. Agency cesignalon cone 3 File Number
(Yr (Agency; iPeoorl No (For IG user
type of report
initial _ Supplemental ❑ Final E Other (Specify)
5 Type of Ineicerl ❑ Conduct violation ❑Criminal violation ❑ Program violation
6 Allegation aga•nst
E DOL Empovee ❑Contractor ❑Grantee ❑Program participant or claimant ❑Omer (Specify)
Give name ant] position of employee(sl. contractor(s).grantee. etc List telephone number, OWCP or other Claim File Number.if applicable.and other
identifying data
7 Location of Incident (Give complete namefs) and addresses of organization(s)Involved)
S Date and lime of incident/discovery
9. Source of complaint ❑ Public ❑ Contractor ❑ Grantee ❑ Program Participant O Audit
Investigative Law Enforcement Agency (Specify)
tr'ter (Specify)
_.:.e name and telephone number so additional Information can be obtained.
10. Contacts wit- taw enforcement agencies (Specify namels)and agency contacted and results)
t t Expected concern to DOL
❑ Local ❑ Regional ❑ National ❑ Media interest ❑ Executive Interest ❑GAO/Congressional interest
Other(Specify) •
12 DOL Agency involved
❑SECY ❑ ESA ❑ ETA ❑ (LAB ❑LMSA ❑MSHA ❑ OASAM ❑OIG
❑OSHA ❑ SQL O ASP ❑ BLS ❑NCEP ❑ WB ❑ OIPA
❑Other (Scecilyl
Amount of gran: or contract (II known h $ Amount of subgrant of subcontract(It known) S
13 Persons wnc can provide additional information (Include custodian of records) Local Address(Street.City. &Slate)
or organization. it employed and
Name • Grade Position or lob title Employment' telephone number
'Enter one of these codes
U-Liner nioyed G -Grantee C-Contractor D-DOL F-Other Federal Employee P-Program Participant or claimant
(Cmmnlpte none 2 of this loan' DL 1-t
For O.:tclel Use Only (When filled in)
4.Details of incident(Describe the incident) •
•
If more room is needed attach additional sheets. .
5 Typed name and title of DOL employee 16. Signature of DOL employee
17 #' Die5 furnished to: I 8.Attachments:(List)
DIVISION OF HU:IA;: ;,ESA lSES
Policies and Procedure;
Unit: Executive Director Policy (lumber: ED/84-06
Section: Executive Director Subject: Fraud and Abuse
Date: June 1 , 1984 Unit Director(s) Concurrence: //j
Policy:
Fraud or criminal malfeasance is broadly considered as an alleged deliberate
action which is apparently in violation of federal statutes. Examples are
extortion, embezzlement, payment to a contractor without the expectation of
receiving services and payment to a "ghost" enrollee.
Misapplication of funds is considered as any alleged use of funds, assets, or
property not authorized or provided for in the grant or contract. (Continued)
Procedure:
The grievance procedure given to each participant provides a process which they
can use to file a complaint for alleged violations of JTPA rules and regulations.
All staff have a copy of the Weld County Personnel Policies which outline the
process for complaints.
Alleged allegations of fraud or abuse will be reported immediately to the Governor'
Job Training Office. The attached forms will be used for reporting the incident.
This report will be completed by the Executive Director and/or the Affirmative
Action Officer.
In addition, if the Office of Inspector General initiates any type of contact
with the Weld County Division of Human Resources regarding JTPA, whether of a
routine or investigatory nature, the Governor.'s Job Training Office will be
notified.
•
Additional Action Required:
•
Linda Perez, Contracts and Gra nts Officer
/ / C? ?el
to Approved J
Page 2 of 2 Policies and Procedures (Continued)
Policy:
This includes nepotism, policital patronage, use of clients for political
activity, ineligible enrollees, conflict of interest, etc.
Gross mismanagement is considered as actions or situation arising out of
management inepitude or oversight which lead to major violations of
grant or contract provisions and/or which severely hamper accomplishments
of project goals.
•
Procedure:
Additional Action Required:
�• PROJECTEDQUARTERLY SERYICE/IMDITURE FORM Attachment [0
TITLE II-A (78Z)
Program Year 90
1st Quarter 12nd Quarter ( 3rd Quarter j 4th Quarter j TOTAL
EXPENDITURES Projections I Projections I Projections I Projections
7/1 to 9/30, ! 1�to 12/31) to3/31 I g(Lto6/30 '
Administration 27,931.26 39,901.801 31,921.441 33,251..501 133,006.00
Participant
Support 27,931.26 39,901.80 31,921.44 33,251.50 133,006.00
Training 1130,346.79 � 186,209.701 148,967.761 155,174.751620,699.00
TOTAL 186,209.30 266,013.301 212,810.641 221,677.751836,711.00
ADULTS
Number of New 45 45 45 45 180
Enrollments
Number Carried'
in Fran
Previous 30 0 0 0 30
Program Year
Number of
Pbsitive 45 39 30 30 144
Terminations
YOUTH
Number of New 30 60 40 45 175
Enrollments
Number Carried
in Fran
Previous 35 0 0 0 35
Program Year
Number of
Positive 40 33 33 43 149
Terminations
NOTE: If the EA's Period of Performance extends beyond four quarters, submit an additio:
form.
JTPA Quarters are as follows:
1 July to 30 September
1 October to 31 Decemer
1 January to 31 March
1 April to 30 June
3UDGEi 7YFORMATTON SLUMMY (PIS)
r.. -it:e -.-.A ,
0cntractar,SDA: EMPLOYMENT __-.VICE_ rr T:ELD _^CNTY Title of Funas: "'1
Period of Performance: frc.n 7 '1/90 -o 6/30/93 Year of Funas: ^V°n
Reference Code: VAX.t:
COST CATEGORY I I ADULT YOUTH I TOTAL , PERCENT
dministraticn ' 5 T9,803.60' 53.202.40 133.006100 15%
Cade!
Administration ecuipment S
Codes
I
TOTAL ADMINISTRATION I 69,803.60153,202.40 133,006100 15%
Participant S_cport $ p9,803.60I53.202.4D 133,006100 15% I
Code! I I I
TOTAL PARTICIPANT SUPPORT I 179,803.60153,202.4b 133,006 00 15%
( Training $ 372,419.401248,279.60 620,699.00 79%
Codes
Training Ecuipment $ I
Code! I
TOTAL TRAINING I 362,419.401248,279.(10 620,694.00 70%
TOTAL $ 5h2,026.60I354,684.40 886,711.00 100%
TOTAL PERCENT I I 60% I 40% 1100% I 100%
ttacomen: 22
3UDGET TTNFORMATION SUMMARY (8I5)
Title
Contractor/50A: _'!P OYMENT CE VICE2 nF t.icLn CN'NTY Title or Funas: -'-
Period of Performance: From 7/1/91 70 6/30/(44 Year of Funds: wai_
Reference Code: VAX.t:
COST CATEGORY I ADULT I YOUTH TOTAL PERCENT
Administration $ 71,823.59 '47.882.291 119.705.98 15"
Coder
Administration Ecuipment $
Cocci I�
TOTAL ADMINISTRATION 11,823.59147,882.39] 119,70598 15%
Participant Support $ 11,823.59147,882.3J 119,705.98 15%
Code Ii 1 1 I 1
TOTAL PARTICIPANT SUPPORT I 11,823.59147,882. 391 119.705.198 15%
Training $ 335,176.76 223,451.718 558.624.94 -0%
Code!
Training Ecuipment $
Code
I II
TOTAL TRAINING 1 385,176.761223,451. 118 558,624.94 70%
TOTAL I $ 4/8,823.94I319,215.d6 798,034.90 100% I
TOTAL PERCENT I I 60% I 40% I 100%
r.
•
...+a':•+..; ... • .♦e nobs, being {.!l.l sworn ,
._; Nis that he is publisher of the •'•.ew
News., t weekly newspaper published
in ;.eenesburg in said County and
;state; that said newspaper has a
general circulation in said County
ancir-Eas been continuously and
uninterruptedly published therein ,
during a period of at least
fifty-two consecutive weeks prior to
the -!-irst publication of the annexed
notice that said newspaper is a
nEwspr;aer- within the eaninq of the
act of tr '7eneral Assembly of the
4oier_ado, anti :. d "Mn Act
_x: regulate the printing of legal
no•t._.c as and advertisements, and
amendments thereto; that the notice
of which the annexed is a printed
copy taken from said newspaper, was
published in said newspaper, and in " - -
the regular and entire issue of
every number thereof , once al es _ ...• :
r .r,?►►• week for / weeks; that said
notice was so published in said . .
newspaper proper and not in any
supple=ment thereof , and that the •
.
first publication of said notice as
_to eFaid, was onthe
` ay of ..�/' , :1990,
and the last on the
/ a y 7tf a"( , 1990.
Subscribed and sworn _ before met LL_ . S ay of IXa- IC)
C--(JOL _
No ar...rubl;.e.
My comet iqn pires 9--12 u
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