HomeMy WebLinkAbout920985.tiff RESOLUTION
RE: APPROVE EMPLOYMENT FIRST PROGRAM INTRA-GOVERNMENTAL AGREEMENT BETWEEN
SOCIAL SERVICES AND DIVISION OF HUMAN RESOURCES AND AUTHORIZE CHAIRMAN TO
SIGN
WHEREAS, the Board of County Commissioners of Weld County, Colorado,
pursuant to Colorado statute and the Weld County Home Rule Charter, is vested
with the authority of administering the affairs of Weld County, Colorado, and
WHEREAS, the Board has been presented with an Employment First Program
Intra-Governmental Agreement between Weld County Department of Social Services
and Weld County Division of Human Resources, commencing July 1, 1992, and ending
June 30, 1993, with the further terms and conditions being as stated in said
agreement, and
WHEREAS, after review, the Board deems it advisable to approve said
agreement, a copy of which is attached hereto and incorporated herein by
reference.
NOW, THEREFORE, BE IT RESOLVED by the Board of County Commissioners of Weld
County, Colorado, ex-officio Board of Social Services, that the Employment First
Program Intra-Governmental Agreement between Weld County Department of Social
Services and Weld County Division of Human Resources be, and hereby is, approved.
BE IT FURTHER RESOLVED by the Board that the Chairman be, and hereby is,
authorized to sign said agreement.
The above and foregoing Resolution was, on motion duly made and seconded,
adopted by the following vote on the 12th day of October, A.D. , 1992, nunc pro
tunc July 1, 1992.
// BOARD OF COUNTY COMMISSIONERS
ATTEST: /✓ lin WELD UNTY, COLORADO
Weld County Clerk to he Board
.47 e Kenrry,r Chairman
2
BY: / z, terq-ei mss %
Deputy Clerk to the Board Constance L. Harber ro-Tem
APPROVED AS T FORM:
C. W. Kir
0
County Attorney Gord
W. &bstJ
920985
55 Doi c e : SS ItRlD
CONTRACT NO: FY92-EF-2003
EMPLOYMENT FIRST PROGRAM
INTRA-GOVERNMENTAL AGREEMENT
BETWEEN WELD COUNTY DEPARTMENT OF SOCIAL SERVICES AND
WELD COUNTY DIVISION OF HUMAN RESOURCES
This Agreement, made and entered into this 12th day of October 1992 by
and between the Weld County Department of Social Services, hereinafter
referred to as "Social Services," and the Weld County Division of Human
Resources, on behalf of the Employment Services of Weld County, hereinafter
referred to as "Employment Services."
WITNESSETH;
WHEREAS, authority exists in the Law and funds have been budgeted,
appropriated and otherwise made available, and a sufficient unencumbered
balance thereof remains available for payment in Contract Encumbrance Number
FY91-EF-2003; and
WHEREAS, required approval, clearance and coordination has been
accomplished from and with appropriate agencies; and
WHEREAS, the Federal Hunger Act of 1988 Public Law 100-435 created the
Employment First program also know as the Food Stamp Job Search program to
assist food stamp recipients to locate employment for purposes of self-
sufficiency; and
WHEREAS, the Employment First program is administered nationally by the
Food and Nutrition Service of the United State Department of Agriculture,
through State Departments of Social Services and its county departments of
social services; and
WHEREAS, Employment Services has prepared an application for agency
participation in the Fiscal Year 1992 Weld County Employment First Program
for approval by Social Services; and
WHEREAS, Social Services approved such applications submitted by
Employment Services; and
WHEREAS, The Colorado Department of Social Services and the Board of
Weld County Commissioners have approved the Fiscal Year 1992 Weld County
Employment First Program application, submitted by the Weld County Department
of Social Services, and
WHEREAS, Social Services has selected Employment Services as a service
provider because of past performance in providing similar services,
demonstrated, effectiveness, fiscal accountability, cost efficiency, and
ability to meet performance standards as set forth in the Agreement; and
WHEREAS, Social Services has ensured that such services or activities
provided under this contract are not otherwise available to Employment First
participants on a non-reimbursable basis; and
Page 1 of 10
92038
CONTRACT ENCUMBRANCE NUMBER: FY92-EF-2003
EMPLOYMENT FIRST PROGRAM
INTRA-GOVERNMENTAL AGREEMENT
BETWEEN WELD COUNTY DEPARTMENT OF SOCIAL SERVICES AND
WELD COUNTY DIVISION OF HUMAN RESOURCES
WHEREAS, Social Services and Employment Services are both governed by
the Board of Weld County Commissioners.
NOW THEREFORE, in consideration of the premises and covenants and
agreements contained herein, the parties hereto covenant and agree as
follows:
1. Term
This Agreement shall remain in effect indefinitely and is subject to
the availability of funding. The Agreement will be reviewed annually
or as needed by both parties and is subject to paragraph 20 herein.
The term for funding by Social Services to Employment Services shall be
for July 1, 1992, and ending June 30, 1993.
The term for funding is subject to the provisions of paragraph 15 and
20 herein.
2. Geographic Areas to be Served
Employment First Program services shall be provided to food stamp
recipients who reside in Weld County and are determined eligible by
Social Services, to participate in the Weld County Employment First
Program.
3. Employment Services Functions
A. Determine the time and dates for assessment and Food Stamp Job
Search component activities so Social Services may refer
participants to the Food Stamp Job Search Program.
B. Provide an initial assessment of Food Stamp Job Search
participants to determine the best component based on their
employment needs.
C. Develop, monitor, and implement Food Stamp Job Search components
as described in the Weld County Food Stamp Job Search Plan.
D. Complete all necessary clients agreements and related paperwork
for job component activities.
E. Assess and recommend additional supportive services for
participants needed to continue the program. Provide
participants with the required transportation vouchers or bus
token needed to participate in Employment First.
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920:r85
CONTRACT ENCUMBRANCE NUMBER: FY92-EF-2003
EMPLOYMENT FIRST PROGRAM
INTRA-GOVERNMENTAL AGREEMENT
BETWEEN WELD COUNTY DEPARTMENT OF SOCIAL SERVICES AND
WELD COUNTY DIVISION OF HUMAN RESOURCES
F. Determine and evaluate if participants are progressing
satisfactorily in the program components, by conducting follow-up
appointments with participants.
G. Issue necessary documentation to support participant non-
cooperation to Food Stamp Department of Social Services.
H. Provide proper invoices and verification of services performed
for costs incurred in the performance of this agreement.
Billings must be submitted on a monthly basis no later than the
fifth work day of the month.
I. Issue necessary change form information or information requests
to the Food Stamp Department of Social Services.
J. Determination of exemption status after referral to the
Employment First program, based on Volume IV-B Manual
regulations.
K. Provide a quarterly report identifying total number of referred,
enrolled, sanctions, cured through process and cost of supportive
services (transportation and day care) .
L. Provide Employment First Program services in South county on a
bi-monthly basis.
M. Attend at minimum, monthly Employment First meetings with Social
Services.
N. Provide 100% in-kind match and submit a quarterly report
identifying the type and total in-kind amounts.
4. Social Services Functions
A. Provide overall program administration of the Weld County Food
Stamp Job Search Program as outlined in Volume IV-B SECTION B-
4215 of the Colorado State Department of Social Services Food
Stamp regulations.
B. Implement actions involving Food Stamp recipients, including:
1. Determination of mandatory status
2. Determination of good cause for failure or refusal to
participate
3. Determination of exemption status prior to referral
Page 3 of 10
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CONTRACT ENCUMBRANCE NUMBER: FY92-EF-2003
EMPLOYMENT FIRST PROGRAM
INTRA-GOVERNMENTAL AGREEMENT
BETWEEN WELD COUNTY DEPARTMENT OF SOCIAL SERVICES AND
WELD COUNTY DIVISION OF HUMAN RESOURCES
4. Providing notice of actions affecting eligibility for Food
Stamps
5. Providing fair hearings and final agency action
C. Referral of Food Stamp recipients to Employment Services for
purposes of Food Stamp Job Search participation.
D. Provide training to Employment Services in the operation of the
Food Stamp Job Search Program and related activities through the
State Department of Social Services.
E. Process vouchers and billing submitted and provide funding to
Employment Services for services rendered.
F. Provide the initial information and orientation material for Food
Stamp Job Search participants as prescribed in Volume IV-B. Fill
out JSSU 102 and schedule appointment date with Employment First
Program. Hand out an explanation of form FS 62 Colorado Food
Stamp Job Search work registration rights and responsibilities.
G. Provide to Employment Services unit information regarding address
and income changes.
H. Provide same level of referral services to Employment Services
program within southern Weld County.
I. Attend, at a minimum, monthly Employment First meetings with the
Employment Services unit.
J. Provide for transportation and day care expenses associated with
client participation.
5. Scope of Services and Payment Schedule
Employment Services has prepared and negotiated a one year plan, in
accordance with policies and procedures developed by Social Services.
In consideration for the monies and negotiated funding and programmatic
criteria to be received from Social Services, Employment Services shall
do, perform and carry out, in a satisfactory and proper manner, as
determined by Social Services, all work elements as indicated in the
"Scope of Services and Payment Schedule," set forth int he attachment
Exhibit A, which is attached hereto and incorporated herein by
reference, hereinafter referred to as the "Project." Work performed
prior to the execution of this Contract shall not be considered part of
this Project.
Page 4 of 10
CONTRACT ENCUMBRANCE NUMBER: FY92-EF-2003
EMPLOYMENT FIRST PROGRAM
INTRA-GOVERNMENTAL AGREEMENT
BETWEEN WELD COUNTY DEPARTMENT OF SOCIAL SERVICES AND
WELD COUNTY DIVISION OF HUMAN RESOURCES
6. Funding and Method of Payment
Social Services agrees to reimburse to Employment Services, in
consideration for the work and services performed during FY1992 Weld
County Employment First Program, a total amount not to exceed as
follows:
A total of Fifty-five Thousand Eight Hundred Twenty Dollars and Zero
Cents ($55,820.00) in 100% federal funds and an additional Nineteen
Thousand Two Hundred Sixty-Six ($19,266.00) in 80% federal and state
funds and 20% in local funds as follows:
1) Period of July 1, 1992, through September 30, 1992
Amount Fund Share
a) $12,000 100%/0% (Federal only)
b) $ 7, 889 80%/20% (50% Federal,
30% State,
20% Local)
2) Period of October 1, 1992 through June 30, 1993
Amount Fund Share
a) $41,820 100%/0% (Federal only)
b) $11,377 80%/20% (50% Federal,
30% State,
20% Local)
Expenses incurred by Employment Services, in association with said
project prior to the term of this Agreement, are not eligible
Employment First expenditures and shall not be reimbursed by Social
Services.
Payment pursuant to this Contract, if in federal or state funds,
whether in whole or in part, is subject to and contingent upon the
continuing availability of federal or state funds for the purposes
hereof. In the event that said funds, or any part thereof, become
unavailable as determined by Social Services, Social Services may
immediately terminate this Contract or amend it accordingly.
Page 5 of 10
920285
CONTRACT ENCUMBRANCE NUMBER: FY92-EF-2003
EMPLOYMENT FIRST PROGRAM
INTRA-GOVERNMENTAL AGREEMENT
BETWEEN WELD COUNTY DEPARTMENT OF SOCIAL SERVICES AND
WELD COUNTY DIVISION OF HUMAN RESOURCES
7. In-Kind Match
Employment Services agrees to provide to Social Services total of
Thirty Thousand One Hundred Ninety Dollars and Thirty Five Cents
($30,190.35) in 100% local in-kind in the form of operating and
personnel costs, as follows:
A. For the period of July 1, 1992, through September 30, 1992, a
total of $7,690.35 in 100% in-kind.
B. For the period of October 1, 1992, through June 30, 1992, a total
of $22,500.
Employment services agrees to submit the specific forms, provided by
Social Services, for billing and in-kind documentation. All in-kind
match, totalling a minimum of Thirty Thousand One Hundred Ninety and
Thirty-Five Cents ($30,190.35) and its appropriate documentation must
be provided to and received by Social Services no later than June 30,
1993.
8. Financial Management
At all times from the effective date of this Contract until completion
of this Contract, Employment Services shall comply with the
administrative requirements, cost principles and other requirements set
forth in the Financial Management Manual adopted by the State of
Colorado. The required annual audit of all funds expended under the
Employment Services must conform to the Single Audit Act of 1984 and
OMB Circular A-128.
9. Payment Method
Unless otherwise provided in the Scope of Services and Payment
Schedule:
A. The Contractor shall provide proper monthly invoices and
verification of services performed for costs incurred in the
performance of this agreement.
B. Social Services may withhold any payment if the Contractor has
failed to comply with the Financial Management Requirements,
program objectives, contractual terms, or reporting requirements.
Page 6 of 10
9190385
CONTRACT ENCUMBRANCE NUMBER: FY92-EF-2003
EMPLOYMENT FIRST PROGRAM
INTRA-GOVERNMENTAL AGREEMENT
BETWEEN WELD COUNTY DEPARTMENT OF SOCIAL SERVICES AND
WELD COUNTY DIVISION OF HUMAN RESOURCES
10. Program Reports
A. Monthly Programmatic Status Report. Employment Services shall
submit to the Department one (1) copy of the Monthly Programmatic
Status Report in the manner and method prescribed by Social
Services.
B. Quarterly Client Progress Reports. Employment Services shall
submit one (1) copy of Quarterly Client Progress Reports in the
manner and method prescribed by Social Services.
11. Assurances
Employment Services shall abide by all assurances as set forth in the
attached Exhibit B, which is attached hereto and incorporated herein by
reference.
12. Applicable Laws
Employment Services shall at all times during the execution of this
Agreement strictly adhere to all applicable federal and state laws and
implementing regulations as they currently exist and may hereafter be
amended. This includes protection of the confidentiality of all
applicant/recipient records, papers, documents, tapes and any other
materials that have been or may hereafter be established which relate
to this Agreement. Employment Services acknowledges that the following
laws are included.
- Title VI of the Civil Rights Acto of 1964, 42 U.S.C. Sections 1000d-1
et. seq. and its implementing regulation, 45 C.F.R. Part 80 et. seq. ;
and
- Section 504 of the Rehabilitation Act of 1973, 29 U.S.C. , Section
794, and its implementing regulation, 45 C.F.R. Part 84; and
- the Age Discrimination Act of 1975, 42 U.S.C. Sections 6101 et. seq.
and its implementing regulation, 45 C.F.R. Part 91; and
- Title VII of the Civil Rights Action of 1964; and
- The Age Discrimination in Employment Act of 1967; and
- The Equal Pay Act of 1963; and
- the Education Amendments of 1972; and
- Immigration Reform and Control Act of 1986, P.L. 99-603
Page 7 of 10
92r(Pla
CONTRACT ENCUMBRANCE NUMBER: FY92-EF-2003
EMPLOYMENT FIRST PROGRAM
INTRA-GOVERNMENTAL AGREEMENT
BETWEEN WELD COUNTY DEPARTMENT OF SOCIAL SERVICES AND
WELD COUNTY DIVISION OF HUMAN RESOURCES
Employment Services shall at all times during the execution of the
Agreement strictly adhere to all regulations applicable to these laws
prohibiting discrimination because of race, color, national origin,
age, sex, religion and handicap, including Acquired Immune Deficiency
Syndrome (AIDS) or AIDS related conditions, covered under Section 504
of the Rehabilitation Act of 1973, as amended cited above. Included is
45 CFR, Part 74, Appendix G 9, which requires that affirmative steps be
taken to assure that small and minority businesses are utilized, when
possible, as sources of supplies, equipment, construction and services.
This assurance is given in consideration of and for the purpose of
obtaining any and all federal and/or state financial assistance.
13. Licenses/Approvals/Insurance
Employment Services certifies that, at the time of entering into this
Agreement, it has currently in effect all necessary licenses,
approvals, and/or supplies covered by this Agreement.
14. Monitoring and Evaluation
The Employment Services and Social Services agree that monitoring and
evaluation of the performance of this Agreement shall be conducted by
the Colorado Department of Social Services other appropriate funding
sources, the Employment Services, and Social Services. The results of
the monitoring and evaluation shall be provided to the Board of Weld
County Commissioners.
The Employment Services shall permit the Colorado Department of Social
Services, the U.S. Department of Agriculture, and any other duly
authorized agent or governmental agency, to monitor all activities
conducted by and pursuant to the terms of this Agreement. As the
monitoring agency may in its sole discretion deem necessary or
appropriate, such monitoring may consist of internal evaluation
procedures, examination of program data, special analyses, on-site
checking, formal audit examinations, or any other reasonable
procedures. All such monitoring shall be performed in a manner that
will not unduly interfere with agreement work.
15. Modification of Agreement
All modifications of this Agreement shall be in writing and signed by
both parties.
Page 8 of 10
920.395
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CONTRACT ENCUMBRANCE NUMBER: FY92-EF-2003
EMPLOYMENT FIRST PROGRAM
INTRA-GOVERNMENTAL AGREEMENT
BETWEEN WELD COUNTY DEPARTMENT OF SOCIAL SERVICES AND
WELD COUNTY DIVISION OF HUMAN RESOURCES
16. Representatives
For the purposes of this Agreement, the individuals identified below
are hereby designated representatives of the respective parties.
Either party may from time to time designate in writing a new or
substitute representative(s) :
For Social Services: For Employment Services:
Rich Rowe, Assistance Payments Admin. VI. Linda Perez, Director
Name Title Name Title
17. Notice
All notice required to be given by the parties hereunder shall be given
by certified or registered mail to the individuals at the addresses set
forth below. Either party may from time to time designate in writing
a substitute person(s) or address to whom such notices shall be sent:
To Social Services To Employment Services:
Judy A. Griego, Director Walter Speckman, Executive
P.O. Box A Director
Greeley, CO 80632 P.O. Box 1805
Greeley, CO 80632
18. Litigation
Employment Services shall promptly notify Social Services in the event
that Employment Services learns of any actual litigation in which it is
a party defendant in a case which involved services provided under this
Agreement. Employment Services, within five (5) calendar days after
being served with a summons, complaint, or other pleading which as been
filed in any federal or state court or administrative agency, shall
deliver copies of such document(s) to the Social Services Director.
The term "litigation" includes an assignment for the benefit or
creditors, and filing in bankruptcy, reorganization and/or foreclosure.
19. Remedies
The Director of Social Services or designee may exercise the following
remedial actions should she/he find Employment Services substantially
failed to satisfy the scope of work found in this Agreement.
Substantial failure to satisfy the scope of work shall be defined to
mean incorrect or improper activities or inaction by Employment
Services. These remedial actions are as follows:
Page 9 of 10
920:115
CONTRACT ENCUMBRANCE NUMBER: FY92-EF-2003
EMPLOYMENT FIRST PROGRAM
INTRA-GOVERNMENTAL AGREEMENT
BETWEEN WELD COUNTY DEPARTMENT OF SOCIAL SERVICES AND
WELD COUNTY DIVISION OF HUMAN RESOURCES
a. withhold payment to Employment Services until the necessary
services or corrections in performance are satisfactorily
completed;
b. deny payment or recover reimbursement for those services or
deliverable which have not been performed and which due to
circumstances caused by Employment Services cannot be performed
or if performed would be of no value to Social Services. Denial
of the amount of payment shall be reasonable related to the
amount of work or deliverable lost to Social Services.
c. incorrect payments to Employment Services due to omission, error,
fraud, and/or defalcation shall be recovered from Employment
Services by deduction from subsequent payments under this
Agreement or other agreements between Social Services and
Employment Services, or by Social Services as a debt due to
Social Services or otherwise as provided by law.
21. Entire Agreement
This Agreement together with all attachments hereto, constitutes the
entire understanding between the parties with respect to the subject
matter hereof, and may not be changed or modified except as stated in
Paragraph 9 herein.
IN WI ESS WHER OF, e parties hereto have duly executed the Agreement
as of the th ea first above written.
ATTEST: BOARD OF WELD COUNTY COMMISSIONERS
Weld County
Clerk to the Board WELD COUNTY, COLORADO
By: 4..4,26.7/142). it � By:
eputy lerk orge K nnedy, Chairman /0//q/7S-
WELD COUNTY DIVISION OF HUMAN RESOURCES WELD COUNTY DEPARTMENT OF
SOCIAL SERVICES
Walter- eckman, Executive g Judy A. Gr a o, Di cto
U
Page 10 of 10
9 385
r
CONTRACT NO: FY92-EF-2003
EXHIBIT A
SCOPE OF SERVICES AND PAYMENT SCHEDULE
1. General Scope of Services
Employment Services has prepared and negotiated a one-year plan, for
the FY 1992 Weld County Employment First Program in accordance with
guidelines provided by Social Services and the Colorado Department of
Social Services.
2. Client Participation Goals for the Project
Employment Services shall endeavor to meet client participation goals
under the identified program components as follows:
Components Client Goal Numbers
A. Self Directed Job Search 1,000
B. Counselor Assisted Job Search 500
C. Job Club 250
Employment Services agrees to meet, to the best of its ability, the
performance measures and weights to measure success with clients, as
determined by the United States Department of Agriculture and the
Colorado State Department of Social Services.
The definition and scope of services to be delivered under the program
components are established, through the rule making process, by the
Colorado Department of Social Services.
3. Compensation and Method of Payment
The Social Services agrees to reimburse Employment Services, in
consideration for the work and services to be performed, a total amount
not to exceed as follows:
1) Period of July 1, 1992, through September 30, 1992
Amount Fund Share
a) 12,000 1007./0% (Federal only)
b) $ 7,889 80%/20% (Federal,
30% State,
20% Local)
920285
CONTRACT NO: FY92-EF-2003
Exhibit A (Continued)
2) Amount Fund Share
a) 41,820 1009./02 (Federal only)
b) 11,377 80%/20% (50% Federal,
30% State,
20% Local)
4. In-Kind Match
Employment Services agrees to provide to Social Services a minimum
total of Thirty Thousand One Hundred Ninety Dollars and Thirty Five
Cents ($30,190.35) in 100% local in-kind in the form of operating and
personnel costs, as follows:
A. For the period of July 1, 1992, through September 30, 1992, a
total of $7,690.35 in 100% in-kind.
B. For the period of October 1, 1992, through June 30, 1992, a total
of $22,500.
Employment Services agrees to submit the specific forms, provided by
Social Services, for billing and in-kind documentation. All in-kind
match, totalling a minimum of $30,190.35 and its appropriate
documentation must be provided to and received by Social Services no
later than June 30, 1993.
902,86
CONTRACT NO: FY92-EF-2003
EXHIBIT B
ASSURANCES
1. No portion of this Agreement shall be deemed to constitute a waiver of
any immunities the parties or their officers or employees may possess,
nor shall any portion of this Agreement be deemed to have treated a
duty of care with respect to any persons not a party to this Agreement.
2. No portion of this Agreement shall be deemed to create an obligation on
the part of the County of Weld, State of Colorado, to expend funds not
otherwise appropriated in each succeeding year.
3. If any section, subsection, paragraph, sentence, clause, or phrase of
this Agreement is for any reason held or decided to be
unconstitutional, such decision shall not affect the validity of the
remaining portions. The parties hereto declare that they would have
entered into this Agreement and each and every section, subsection,
paragraph, sentence, clause, and phrase thereof irrespective of the
fact that any one or more sections, subsections, paragraphs, sentences,
clauses, or phrases might be declared to be unconstitutional or
invalid.
4. No officer, member or employee of Weld County and no member of their
governing bodies shall have any pecuniary interest, direct or indirect,
in the approved Agreement or the proceeds thereof.
5. The Employment Services assures that they will comply with the Title VI
of the Civil Rights Act of 1986 and that no person shall, on the
grounds of race, creed, color, sex, or national origin, be excluded
from participation in, be denied the benefits of, or be otherwise
subjected to discrimination under this approved Agreement.
6. The Employment Services assures that sufficient, auditable, and
otherwise adequate records that will provide accurate, current,
separate, and complete disclosure of the status of the funds received
under the Agreement are maintained for three (3) years or the
completion and resolution of an audit. Such records shall be
sufficient to allow authorized local, Federal, and State auditors and
representatives to audit and monitor the Contractor.
7. All such records, documents, communications, and other materials shall
be the property of Social Services and shall be maintained by
Employment Services, in a central location and custodian, in behalf of
Social Services, for a period of three (3) years from the date of final
payment under this Contract, or for such further period as may be
necessary to resolve any matters which may be pending, or until an
audit has been completed with the following qualification; if an audit
by or on behalf of the federal and/or state government has begun but is
not completed at the end of the three (3) year period, or if audit
findings have not been resolved after a three (3) year period, the
materials shall be retained until the resolution of the audit finding.
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CONTRACT NO: FY92-EF-2003
Exhibit B (Continued)
8. The Employment Services assures that authorized local, Federal, and
State auditors and representatives shall, during business hours, have
access to inspect any copy records, and shall be allowed to monitor and
review through on-site visits, all contract activities, supported with
funds under this Agreement to ensure compliance with the terms of this
Agreement. Contracting parties agree that monitoring and evaluation of
the performance of the Agreement shall be conducted by appropriate
funding sources, Employment Services, and Social Services. The results
of the monitoring and evaluation activities shall be provided to the
appropriate and interested parties.
9. This Agreement shall be binding upon the parties hereto, their
successors, heirs, legal representatives, and assigns. The Employment
Services or Social Services may not assign any of its rights or
obligations hereunder without the prior written consent of both
parties.
10. The Employment Services certifies that Federal appropriated funds have
not been paid or will be paid, by or on behalf of the Employment
Services, to any person for influencing or attempting to influence an
officer or employee of an ag, a Member of Congress, an officer or
employee of Congress, or an employee of a Member of Congress in
connection with the awarding of any Federal contract, the making of any
Federal grant, the making of any Federal Loan, the entering into of any
cooperative agreement, and the extension, continuation, renewal,
amendment, or modification of any Federal contract, loan, grant, or
cooperative agreement.
11. The Employment Services assures that it will fully comply with the
Federal Hunger Act regulations promulgated, and all other applicable
Federal and state laws, rules and regulations. Employment Services
understands that the source of funds to be used under this Agreement
is: Employment First Program funds.
12. Employment Services assures and certifies that it and its principals:
a. Are not presently debarred, suspended, proposed for debarment,
declared ineligible, or voluntarily excluded from covered
transactions by a Federal department or agency;
b. Have not, within a three-year period preceding this Agreement,
been convicted of or had a civil judgment rendered against them
for commission of fraud or a criminal offense in connection with
obtaining, attempting to obtain, or performing a public (Federal,
State, or local) transaction or contract under a public
transaction; violation of Federal or State antitrust statutes or
commission of embezzlement, theft, forgery, bribery,
falsification or destruction of records, making false statements,
or receiving stolen property;
Page 2 of 4
PIN
CONTRACT NO: FY92-EF-2003
Exhibit B (Continued)
c. Are not presently indicated for or otherwise criminally or
civilly charged by a government entity (Federal, State, or local)
with commission of any of the offenses enumerated in paragraph
11(b) of this certification; and
d. Have not within a three-year period preceding this Agreement, had
one or more public transactions (Federal, State, and local)
terminated for cause or default.
13. The Appearance of Conflict of Interest applies to the relationship of
a contractor with Social Services when the contractor also maintains a
relationship with a third party and the two relationships are in
opposition. In order to create the appearance of a conflict of
interest, it is not necessary for the contractor to gain form knowledge
of these opposing interests. It is only necessary that the contractor
know that the two relationships are in opposition.
During the term of the contract, the Employment Services shall not
enter any third party relationship that gives the appearance of
creating a conflict of interest. Upon learning of an existing
appearance of a conflict of interest situation, Employment Services
shall submit to Social Services a full disclosure statement setting
forth the details that create the appearance of a conflict of interest.
Failure to promptly submit a disclosure statement required by this
paragraph shall constitute grounds for Social Services' termination,
for cause, of its contract with the Employment Services.
14. Employment Services shall protect the confidentiality of all applicant
records and other materials that are maintained in accordance with this
Contract. Except for purposes directly connected with the
administration of the Employment First Program, no information about or
obtained from any applicant/recipient in possession of Employment
Services shall be disclosed in a form identifiable with the
applicant/recipient or a minor's parent or guardian. Employment
Services shall have written policies governing access to, duplication
and dissemination of, all such information. Employment Services shall
advise its employees, agents and subcontractors, if any, that they are
subject to these confidentiality requirements. Employment Services
shall provide its employees, agents, and subcontractors, if any, with
a copy or written explanation of these confidentiality requirements
before access to confidential data is permitted.
Page 3 of 4
920285
CONTRACT NO: FY92-EF-2003
Exhibit B (Continued)
15. Proprietary information for the purposes of this contract is
information relating to a party's research, development, trade secrets,
business affairs, internal operations and management procedures and
those of its customers, clients or affiliates, but does not include
information (1) lawfully obtained from third parties, (2) that which is
in the public domain, or (3) that which is developed independently.
Neither party shall use or disclose directly or indirectly without
prior written authorization any proprietary information concerning the
other party obtained as a result of this contract. Any proprietary
information removed from the State's site by the Contractor in the
course of providing services under this Contract will be accorded at
least the same precautions as are employed by the Contractor for
similar information in the course of its own business.
Page 4 of 4
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DEPARTMENT OF SOCIAL SERVICES
P.O. BOX
GREELEY,COLORADO 80632 ER Administration and Public Assistance(303)352-1551
WI Child Support(303)352-6933
C Protective and Yohi Services(303)352-1923
6
M E M 0 RAN D U M Food Stamps(303)356-3850
FAX(303)353-5215
COLORADO
TO: George Kennedy, Chairman, Board of County Commissioners
FROM: Judy A. Griego, Director, Social Services
SUBJECT: Intra-Governmental Agreement Between Weld County Department
of Social Services and Weld County Division of Human Resources
DATE: October 8, 1992
Enclosed for Board approval is an agreement between the Weld County Division
of Human Resources and the Weld County Department of Social Services.
The agreement sets forth roles and responsibilities in the administration and
operation of the Employment First Program between the two County departments.
The Employment First Program is an employment and training program for able-
bodied food stamp recipients. The program is administered by the Department
of Social Services.
1. The overall term of the agreement is July 1, 1992, through June 30,
1993. (The term of the agreement was affected by an amendment to a
similar agreement which was intended to end September 30, 1992, and was
adjusted to end June 30, 1992.)
2. Social Services agrees to reimburse Human Resources, under the FY1992
Employment First Program (7/1/92 - 6/30/93) as follows:
A. $55,820 (100% Federal funds)
B. $19,266 (80% Federal/State and 20% Local)
3. Employment Services will provide $30,190.35 of In-Kind Match to
enable the program to Obtain Equivalent federal dollars.
4. Employment Services will provide job search, job club, adult basic
education, vocational training, and other related services to food
stamp recipients.
5. Approximately 1,000 clients (duplicated count because a client may be
in more than one activity) will participate in the Employment First
Program during the period of this contract.
If you have any questions, please telephone me at extension 6200.
920985
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