HomeMy WebLinkAbout940249.tiff RESOLUTION
RE: APPROVE PROCEDURE FOR ACQUISITION OF INFORMATION SERVICES SYSTEMS
WHEREAS, the Board of County Commissioners of Weld County, Colorado,
pursuant to Colorado statute and the Weld County Home Rule Charter, is vested
with the authority of administering the affairs of Weld County, Colorado, and
WHEREAS, the Board of County Commissioners of Weld County, Colorado, made
a policy decision in October 1993 to transition from the IBM mainframe computer
to a client/server computer environment under contract with SCT Corporation, and
WHEREAS, in order to accomplish this task all systems in the County must
be migrated to the new environment, either by redesign or acquisition of new
systems, and
WHEREAS, SCT Corporation, the Director of Finance and Administration, and
Information Services Governance Committee recommend the following process for
acquisitions:
1. The user and SCT staff will develop a Request For
Information (RFI) detailing system hardware and software
requirements.
2. The RFI will then be sent to all known vendors
soliciting responses.
3. The responding vendors' proposals will then be evaluated
and demonstrations reviewed by SCT Corporation and the
user department to select a proposal for recommendation.
4. The recommended proposal will then be submitted for
review by the Information Services Governance Committee,
who will, in turn, make a recommendation to the Board of
County Commissioners.
5. The Board of County Commissioners will then either
accept or reject the final recommendation. If the
recommendation is rejected, a reason will be given and
the proposal will be sent back through the process for
a revised or new recommendation. If the recommendation
is approved, the Board shall sign the Information
Services System Approval Form, thereby authorizing the
acquisition of the appropriate system hardware and
software.
6. After a system is approved, the Chairman of the Board of
County Commissioners shall have the authority to sign
all necessary agreements and documents to execute the
acquisition and maintenance of said system.
940249
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RE: PROCEDURE - ACQUISITION OF INFORMATION SERVICES SYSTEMS
PAGE 2
NOW, THEREFORE, BE IT RESOLVED by the Board of County Commissioners of Weld
County, Colorado, that the above process and policy for information service
system acquisition under the SCT Corporation contract be, and hereby is,
approved.
BE IT FURTHER RESOLVED the Chairman of the Board be, and hereby is,
authorized to sign any necessary agreements and documents to execute the
acquisition and maintenance of selected systems after the above procedure has
been followed.
The above and foregoing Resolution was, on motion duly made and seconded,
adopted by the following vote on the 16th day of March, A.D. , 1994.
/�/,I//1! J BOARD OF COUNTY COMMISSIONERS
ATTEST:���/V �• /GZl WELD COUNTY, COLORADO
Weld County Clerk to the Board t,' ' W-
W. H. Webste , hairman 66
BY: lI/L4 ,, f h A- cifA YU
Deputy Clerk to the Board Da eX. Ha 1, ro Tem
APPROVED AS TO FORM: :: "� / /Jay Cy
Georg E. Baxter
C
n y Attorney Constance L. Harbert
Barbara J. Kirkm er
940249
INFORMATION SERVICES
SYSTEM APPROVAL FORM
DEPARTMENT:
SYSTEM NAME:
SYSTEM/VENDOR RECOMMENDED:
ESTIMATED COST:
The above system is hereby
approved by the following:
USER APPROVAL: DATE:
SCT APPROVAL: DATE:
GOVERNANCE BOARD APPROVAL: DATE:
BOARD OF COUNTY COMMISSIONERS APPROVAL:
DATE:
W. H. Webster, Chairman
Dale K. Hall, Pro-Tem George E. Baxter
Constance L. Harbert Barbara J. Kirkmeyer
940249
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