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Home My WebLink About920014.tiff RESOLUTION RE: APPROVE FIVE CONTRACTS AND AUTHORIZE CHAIRMAN TO SIGN - COMMUNITY CORRECTIONS WHEREAS, the Board of County Commissioners of Weld County, Colorado, pursuant to Colorado statute and the Weld County Home Rule Charter, is vested with the authority of administering the affairs of Weld County, Colorado, and WHEREAS, the Board has been presented with five contracts between the Weld County Community Corrections Board and various entities, commencing July 1, 1991, and ending June 30, 1992, with the further terms and conditions being as stated in said contracts, and WHEREAS, after review, the Board deems it advisable to approve said contracts, copies of which are attached hereto and incorporated herein by reference. NOW, THEREFORE, BE IT RESOLVED by the Board of County Commissioners of Weld County, Colorado, that the Community Correction Contracts be, and hereby are, approved. BE IT FURTHER RESOLVED by the Board that the Chairman be, and hereby is, authorized to sign said contracts. The above and foregoing Resolution was, on motion duly made and seconded, adopted by the following vote on the 6th day of January, A.D. , 1992, nunc pro tunc July 1, 1991. tI'� a 7 BOARD OF COUNTY COMMISSIONERS ATTEST: �Yf/ ��/, !,1// WELD COUNTY, COLORADO Weld County Clerk to the Board EXCUSED DATE OF SIGNING Geo ge Kennedy, Chairma BY: 4da,ty Clerk to the Board Cons ance L. Harbert, Pro-Tem APPROVED AS T FORM: EXCUSED DATE OF SIGNING C. W. Ki b County Attorney Gor i . a W. H. Webster 920014 D A oo0g cc • Capin, CO (kg 1 a-PP NINETEENTH JUDICIAL DISTRICT WELD COUNTY COMMUNITY CORRECTIONS BOARD P.O. BOX 758•GREELEY,COLORADO 80632• PHONE(303)35&4000 EXT.4848 December 19, 1991 Gordon E. Lacy, Chairman Weld County Board of County Commissioners P. 0. Box 758 Greeley, CO 80631 Dear Chairman Lacy: Enclosed please find Sub-Contracts between the Weld County Community Corrections Board and five (5) facilities. These Contracts are to provide community corrections services for the Fiscal Year July 1, 1991, to June 30, 1992. Also enclosed is a copy of the Minutes of the December 19, 1991, Board Meeting at which time the Board authorized the Chairman to sign these contracts. The Board is requesting the Weld County Board of County Commissioners complete execution of these Sub-Contracts. Sincerely, Thomas Quammen Chairman /sds Encl. Contracts - A.C.C.P. Phoenix Center - 4 copies Arapahoe County Residential Center - 4 copies Larimer County Community Corrections - 4 copies Mesa County Community Corrections - 4 copies The Villa At Greeley, Inc. - 4 copies 920014 WELD COUNTY COMMUNITY CORRECTIONS BOARD MEETING MINUTES December 19, 1991 ROLL CALL: Chairman: Tom Quammen Members Present: Dick Evans, Keith McIntyre, Carolyn Mettler, Ray Mora, Lee Steele, Sandii Turner, and Judge William West OTHERS PRESENT: John Coppom, Michael Brand, Doug Erler, Michael Zwiebel, Frank Henderson, J.D. Bachman and Mimi Bernhardt The Meeting was called to order at approximately 12:25 p.m. The Agenda was approved with addition of Case Number 78CR11261 (Kenneth Abner) for review and a Memo from Larry Linke concerning the Parole ISP Program. The Minutes of the November Meeting were approved as presented. The Minutes of the Review Committee Meetings were reviewed. ACTION ITEMS Requests for Out-of-County Funding Case Number 91CR121 (Joseph Wooley) - Michael Zwiebel, Public Defender presented information concerning this case. Mr. Wooley has been accepted for placement in Boulder County, contingent upon funding being provided by Weld County. Case Number 89CR640 (Cynthia McDonald) - Frank Henderson, Public Defender presented information concerning this case. Ms. McDonald has also been accepted for placement in Boulder County, contingent upon funding. After presentations by the Public Defenders and review of the information provided, Keith McIntyre made the motion that the Board provide funding for out-of-county placement in both of these cases. Sandii Turner seconded the motion and it passed unanimously, with Judge West abstaining. Review of Case Number 78CR11261 (Kenneth Abner) - This case was reviewed by the Review Committee on December 18, 1991. Upon a split vote the case was referred to the full Board. J. D. Bachman, Public Defender, provided information concerning this case. After this presentation and review of the information provided, Lee Steele made the motion that this case be accepted for placement in The Restitution Center. Sandii Turner seconded the motion and it passed with a five (5) to two (2) vote, with Judge West abstaining. Approval of Facility Sub-Contracts - Keith McIntyre made the motion to authorize the Chairman to sign the Sub-Contracts with Phoenix House, Arapahoe County Residential Center, Larimer County Community Corrections, Mesa County Community Corrections and The Villa at Greeley, Inc. , for providing community corrections services. The motion was seconded by Dick Evans and passed unanimously. 220014 sts ' 1EMORAf DU Tom Quammen, Chairman 1111€ Weld County Community Corrections Board To \Sharon Street, Assist. Date November 6 , 1991 COLORADO From Jan Allison, Assistant Weld County Attorney Comments on Sub-Contract with Larimer County Sub;aet: Community Corrections Board I have reviewed the proposed Larimer County Subcontract with amendments proposed by the Larimer County Attorney's Office. I am recommending that you approve this Subcontract as amended for the following reasons : Generally, the amendments are necessitated by the Subcontractor' s status as a governmental entity; our Subcontract form anticipates private service providers . Insurance and indemnity issues for governmental entities are addressed by state law and cannot be altered by agreement. The amendments to the Subcontract on these issues proposed by Larimer County are acceptable. The amendment to Section No. 2M regarding drug use gave me initial concern. Weld County's contract with the Division of Criminal Justice contains a similar provision requiring the Weld County Community Corrections Board to: 1 . Develop policies and procedures that address drug use by program staff . 2 . Notify the State of any proof of illegal drug use by program staff . Weld County' s contract with the Division of Criminal Justice also requires that any Subcontractors for Community Corrections services comply with the terms and conditions of the Division of Criminal Justice Contract. Section No. 1B, Page 4 . Larimer County' s State Contract with the Division of Criminal Justice does not contain the drug policy and notification provisions (an oversight, I believe, on the State' s part) . Nonetheless, Larimer County's position is that if it is not required by the State to develop policies and notification procedures regarding drug use in its own community corrections contract with the Division of Criminal Justice, it will not obligate itself to such requirements through a Subcontract with Weld County. If this issue was ever raised by the State, Weld County Community Corrections can point out that the State itself has failed to require Larimer County to comply with these provisions; Weld County should not be held responsible for what the State itself did not accomplish by agreement. Secondly, Larimer County's status as a 920014 Memorandum RE: Sub-Contract Page 2 November 6, 1991 governmental entity and the legal requirements otherwise imposed on a local government provide us with some external safeguards that would not exist with a private service provider. In short, the risks posed by Larimer' s refusal to obligate itself expressly to these requirements are minimized by Larimer County' s status as a governmental entity and by Larimer County's own contract with the State. I recommend approval of this agreement as amended. The Subcontract form for use with other service providers should not be affected by the Larimer County amended Subcontract; I suggest you continue to use the Subcontract in its present form for this year. However, in the course of reviewing Larimer' s Subcontract I discovered a discrepancy that should be changed on our Subcontract form. Section No. 2M, Paragraph No. 2 should be changed to read as follows : 2 . Notify the State of any proof of illegal drug use by program staff. This change will : 1 . Make better sense of the provision in context, and 2 . Make the Subcontract conform with Weld County's Contract with the Division of Criminal Justice. • A ison sistant Weld County Attorney mmquamme.bap 820014 Community Corrections Department A Commitment To Progress Paul H. Cooper, Director 315 West Oak Street, Suite 302 Fort Collins,Colorado 80521 sssssrs s� 498-7530 LARIMER COUNTY COLORADO Adult Residential Services Youth Services Bureau 502 West Laurel St. 419 West Mountain Fort Collins,CO 80521 Fort Collins,CO 80521 498-7527 498-7470 October 28, 1991 Sharon D. Street Weld County Community Corrections Board P.O. Box 758 Greeley, Colorado 80631 Dear Sharon, Enclosed are the four signed contracts that you requested in your September 25 letter. The County Attorney's office made substantial changes, and I am enclosing a copy of her memorandum to me for your information. Hopefully the changes are acceptable to Weld County. If you have questions, call me at 498-7519. Singer y, 'Paul H. Cooper Director cc : file BOARD OF COUNTY COMMISSIONERS Courtlyn W. Hotchkiss M.J. "Moe"Mekelburg Daryle W. Klassen District I District II District III Larimer County Attorney tig 8,• .4 Conunument To Progress Ralph B.Harden n3 �k�tiy i t 498-7450 [ 111,31114:1101.. Post Office Box 1606 ran=r:a c S '7 Fort Collins,Colorado 80522 LARIMER COUNTY COLORADO • RECE//VED MEMORANDUM OCT 15 1991 TO: Paul Cooper, Community Corrections Director pp FROM: Marla R. Helm, Assistant County Attorney RE: Weld County Subcontract DATE: October 10, 1991 Attached is the Weld County Subcontract which has been approved as to form by this office. The following modifications were made: 1. Section 2(K). The last sentence was deleted because it didn't make any sense that you would be using the funds on an equal quarterly basis when you only periodically receive a Weld County offender. 2. Section 2(M). Based upon our previous conversations, I again deleted the language concerning drug use by and testing of program staff. 3. Section 2(N). I have again deleted Section 2(N) dealing with insurance because Larimer County, as a public entity, is statutorily entitled to sovereign immunity except In limited situations set forth by statute in which case the limitations on liability are $150,000.00 per person and $400,000.00 per occurrence. It is also my understanding that Larimer County is self-Insured. If Weld County is not agreeable to this deletion we will need to work with Mike Burch. 4. Section 3(C). An addition has been made because Larimer County is self-insured as to worker's compensation insurance. 5. Section 3(E). Minor modifications have been made to reflect the exhibits referred to in the Agreement. 6. Section 4(B). The indemnification provision has been deleted as Larimer County is constitutionally prohibited from indemnifying another. Please note that Exhibit A, Contractor's Proposal; Exhibit B, Non-Residential Billing From; and Exhibit F, Colorado Community Corrections Standards need to be attached. Please contact me if you have questions or if I may be of further assistance. MRH:cv Enclosure 201 BOARD OF COUNTY COMMISSIONERS Courtlyn W.Hotchkiss M.J.'Moe'Mekelburg Daryl°W.Klassen District I District II District III WELD COUNTY COMMUNITY CORRECTIONS BOARD CONTRACT WITH THE VILLA AT GREELEY, INC. THIS CONTRACT, Made this 1st day of July 1991, by and between the Board of Commissioners of Weld County, on behalf of Weld County Community Corrections Board, P.O. Box 758, Greeley, Colorado 80632 hereinafter referred to as the Board, and The Villa At Greeley, Inc. , 1750 6th Avenue, Greeley, Colorado 80631 , hereinafter referred to as the Contractor, • WHEREAS, authority exists in the Law and Funds have been budgeted, . appropriated and otherwise made available and a sufficient unencumbered balance thereof remains available for payment for the purchase of community corrections services; and • WHEREAS, required approval,clearance and coordination has been accomplished from and with appropriate agencies; and WHEREAS, the Board has entered into a contract with the Colorado Department of Public Safety, Division of Criminal Justice, to provide community corrections services pursuant to Article 27, Title 17, C.R.S., as amended, during the State fiscal year 1991-92 and desires to subcontract with . The Villa At Greeley, Inc. for the provision of such services. NOW THEREFORE, it is hereby agreed that 1. THE BOARD SHALL: A. Payment for Services. 1) Compensate the Contractor in accordance with the schedule in Paragraph 1.A.3. for residential community correctional services. 2) Compensate the Contractor at a rate not to exceed an average of five dollars and twenty-five cents ($5.25) per day per offender for non-residential treatment. Billings for non-residential services shall be submitted on the Non- Residential Billing Form available at the Division of Criminal Justice, sample form marked as Exhibit "B" attached hereto and incorporated herein. Non- residential treatment services are more specifically-described in the proposal submitted by the Contractor, marked as Contractor's Exhibit "A" attached hereto and incorporated herein. • 9 ;OO1 3) During the period of the contract, upon receipt of proper billing from the Contractor as provided in paragraph 2.K. herein, payment shall be made up to a maximum total payment of: $ 372,300 for residential transition placements at a daily rate of$30.00 per offender, $ - 0 - for residential transition placements for specialized services as described in Exhibit "A" at a daily rate of $40.00 per offender, $ 722,700 for residential transition placements for specialized services as described in Exhibit "A" at a daily rate of $44.00 per offender, $ 328,500 for residential diversion direct sentence and diversion condition of probation placements at a daily rate of $30.00 per offender, $ 53,655 for diversion non-residential placements at no more than $250.00 per month per offender, $30.00 per day per offender for diversion residential services provided for offenders referred from the 11th and 16th judicial districts, not to exceed allocations determined by the Division of Criminal Justice, 4) Changes in total reimbursement amounts for the above named services in consideration of increased or decreased levels of utilization in the original contract shall be made by a mutually signed letter of approval which shall include the follc.'<ing: a) Identification of Contract by Contract number and number of affected paragraph; b) Amount of increase or decrease in funding; c) Effective date of the funding change; d) Authorized signatures of the Board and the Contractor. It is understood that no change except funding amounts and resulting changes in utilization shall be made through the letter of approval. 5) The Contractor shall not be paid for the first day an offender participated in the program, but shall be compensated for the last day of an offender's participation.. . The day an offender transfers from Residential to Non- Residential status, the Contractor shall be paid the residential daily rate, but Page 2 of 12 pages /} fj 0 shall not be compensated for non-residential expenses. The day an offender transfers from Non-Residential to Residential status, the Contractor shall be paid for non-residential expenses, but shall not be compensated for the residential daily rate. 6) The Contractor shall use no more than one percent (1%) of their total residential diversion allocation for condition of probation clients, unless a written request is presented to and approved by the State. Reimbursement for any single client in residential diversion community corrections as a condition of probation will be limited to a maximum of thirty (30) days. 7) The Contractor may transfer up to ten percent (10%) of the total allocation among or between line items listed in paragraph 1.A.3. only if the transfer is . first reviewed and approved in writing by the State. 8) Funds allocated in this Contract are for services rendered during the current contract period and cannot be used to pay for community corrections services provided in prior or future fiscal years. 9) Any unexpended funds allocated or advanced to the Contractor by this contract shall be reverted to the Board. • B. Subcontracts. Contractor may subcontract for community corrections services with any private agency or unit of local government for the purpose of rendering services to offenders, providing, however, that any subcontracts shall comply with the terms and provisions of this contract and all applicable sections of Article 27, Title 17, C.R.S., as amended. Any reference in this agreement to "Contractor shall also apply to its subcontractors providing services pursuant to Article 27, Title 17, C.R.S., as amended. C. Payment for Travel. Reimburse the Contractor at the rate of $.24 per mile for travel, when such travel is requested by the Department of Corrections (DOC) or - approved by the State for the purpose of transporting offenders from the State Correctional facilities to the Contractor's facility. The Contractor agrees that any and all travel to DOC correctional facilities shall be coordinated by DOC prior to the Contractor being reimbursed. The Contractor shall provide the Board and the State with travel reports setting forth the date of travel, mileage, DOC correctional facility visited and offenders transported. D. Noncompliance. Withhold funds when the Board or the State determines that the programs or facilities of the Contractor are not in compliance with this contract. Overpayments made by the Board, in the event of non-compliance, shall be recoverable by the Board from the Contractor. Page 3 of 12 pages S2O01111 E. Limitation of Payments and Liabilities. Not be liable for any deficiency that the Contractor may incur in the operation of its program nor for any debts or expenditures incurred by the Contractor for ensuing fiscal years when funds for that purpose have not been appropriated or budgeted. F. Payments for Leaves of Absence. Pay for the following leaves of absence, as authorized and approved by DOC or the State Judicial Department (SJD): 1) "On-grounds leave" based on a pass earned by the offender for a. short period of time, ranging from one hour up to a weekend consisting of forty- eight (48) hours. An additional twenty-four (24) hours and/or travel time for out-of-town offenders may be approved by the appropriate probation or parole officer. 2) "Off-grounds leave" for the purpose of which is to conduct a hearing or assessment regarding the continuation of the offender in community corrections, for a maximum allowable period of three (3) days. 3) "Emergency leave"caused by and limited to a serious life-threatening incident in the offender's immediate family, subject to a maximum,period of seven (7) days, to be reimbursed at 50% of the regular per diem rate. 2. THE CONTRACTOR SHALL A. Approval. Be approved by the local community corrections board in their jurisdiction and operate pursuant to Article 27, Title 17, C.R.S., as amended. B. Description of Services. Provide such services as specifically set forth in the proposal submitted to the Board for the provision of services to 1) offenders referred by DOC pursuant to Section 17-27-106(4)(a), C.R.S.; 2) offenders referred by SJD pursuant to Section 17-27-105(1), C.R.S.; 3) offenders referred by the State Board of Parole pursuant to 17-27-106.5, C.R.S. or, 4) offenders referred by SJD pursuant to 19-2-703(c) or 19-2-801(2)(a). A copy of such proposal submitted by the Contractor is attached hereto and incorporated herein, as "Exhibit A". C. Standards. Meet, maintain, and comply with all applicable guidelines or standards as provided by in Article 27, Title 17, C.R.S., as amended, and the "Colorado Community Corrections Standards", attached, marked as Exhibit "F" and incorporated herein by reference. Non-compliance may result in adjustment of compensation rates as specified in paragraph 1.A.3. Page 4 of 12 pages 220014 D. Placement. Comply with Article 27, Title 17, C.R.S., as amended. E. Client Files. Maintain individual files for each offender participating in the Contractor's program as required by DOC/SJD. The individual files shall be maintained in a secure area, in a locked file cabinet or safe. Such files and criminal history records shall be maintained and disseminated pursuant to Section 24-72-202-204, C.R.S., and Section 24-.72-301-308, C.R.S.; and in compliance with Title 28 of the Code of Federal Regulations. F. Reports. Provide timely, prompt, and accurate reports as are or may be required by the State, DOC, SJD, or the Board during the period of the contract, which include but are not limited to statistical reports, caseload data, Community - Corrections Client Information Forms, and other records documenting the types of services provided and the identity of the individual offenders receiving such services. The Community Corrections Client Information Form must be submitted to the State within forty-five (45) days of termination of each client. G. Review and Inspection. Make both fiscal and program files available within three working days for review and inspection by the State, DOC, SJD or an authorized representative of the Board, to assure that the Contractor is providing the services and financial records required by this contract. H. Unauthorized Absence. Notify DOC or SJD, through the appropriate probation/parole officer, within four (4) hours after an offender becomes absent from the program without authorization. The Contractor shall keep the offender's position available for a period not to exceed one (1) day during the offender's unauthorized absence if DOC/SJD notifies the Contractor that it does desire to have the position kept available. The Board shall compensate the Contractor at full rate the day the offender escapes, and at 50% per diem the next day if DOC/SJD desires the position to be kept available. Absence Due to Arrest. Notify DOC/SJD immediately if they know an offender has been arrested and/or is in the custody of a federal, state, or local police authority, respectively. If the Contractor has requested and received written permission from DOC/SJD, the Board shall compensate the Contractor at full rate for the day the offender is arrested, and at 50% of the regular per diem rate for up to ten (10) days for maintaining the availability of a position during the offender's absence. J. Additional Services. Obtain prior written approval from the State and the Board before providing any additional billable services or evaluations not provided for by the terms- and conditions of this contract. If services are provided by the Contractor which exceed the maximum total payment as described in Paragraph Page 5 of 12 pages 20014 1.A.3., neither the State nor the Board is liable for reimbursement. Should additional funding become available, the State or Board may, at their own option, choose to reimburse beyond the amount specified in Paragraph 1.A.3. K. Method of Billing. Bill the Board for services provided on such forms and in such manner as the Board and/or State may require. In order for the billing to be accepted by the Board, the signature of the appropriate probation or parole officer confirming the accuracy of the billing is required. The Contractor shall report the total costs of its program to the Board and the State within ten (10) days after the end of the fiscal year. The State or the Board may require the Contractor to provide an estimate of final year-end expenditures anytime within sixty (60) days prior to the end of the fiscal year. The Contractor agrees to use funds on an equal quarterly basis, unless authorized otherwise by the State or the Board. L. Reimbursement by Client. The Contractor shall charge each offender participating in a residential program the reasonable costs of the services not covered by state payments. The charges shall be collected on an ability to pay basis, but shall not exceed nine dollars ($9.00) per day while in residential placement. Offenders in non-residential placement shall be charged an amount that averages 20% of the amount billed to the State as described in paragraph 1.A.2. (i.e., the offenders are charged one dollar for every five dollars paid by the State for non-residential services). Each offender shall be issued receipts for fees collected. Any charges to offenders in excess of these limits must be approved in advance • by the State and local community corrections board. The Contractor must provide a description of such additional fees, including rates, services or products purchased, and program policies and procedures related to collecting and recordkeeping to the Division of Criminal Justice, the local community corrections board, and the referring agency. M. Inspections. Allow DCJ, DOC, SJD, Health Department employees or authorized representatives of the Board to inspect, with or without notice, the facilities, records, and services provided by the Contractor to determine the conditions under which the offenders are housed and treated. The Contractor, in coordination and cooperation with authorized representatives of the State and the Board shall: 1 . Develop policies and procedures that address drug use by program staff. • 2. Provide notice and records access to authoriz.ed•representatives of the State and the Board of any positive test results and actions, if any, taken with Page 6 of 12 pages respect to program staff who test positive for the presence of drugs. N. Insurance. Obtain and maintain adequate liability insurance coverage with an insurance company licensed and authorized to transact business within the State of Colorado in the following amounts: 1. Comprehensive General Public Liability and Property Damage Insurance: Limit of Liability $500,000. Combined Single Limit for Bodily Injury and Property Damage. 2. Comprehensive Auto Liability and Property Damage Insurance: Limit of Liability $500,000. Combined Single Limit for Bodily Injury and Property Damage. • 3. Name The Board as an additionally named insured party under our liability coverages. $1 , 000 , 000 . Non-owned automobile liability coverage in the same amounts is required if staff use their own automobiles for business purposes. The Contractor shall attach proof of adequate insurance coverage, marked as Exhibit "C" and incorporated herein by reference, in compliance with paragraph N, herein. • O. Referral for Medical Services. The Contractor shall identify sources of emergency medical services located within close proximity to their residential community corrections facility. Procedures shall be established to refer offenders requiring such services in the event of emergencies. Offenders are responsible for medical expenses, including emergency and dental, incurred while participating in programs unless other arrangements are approved by the referring agency. Offenders shall be advised of these responsibilities and agree to them before placement in a residential program. The Contractor shall immediately notify the referring agency (DOC or SJD) if a medical emergency occurs. The Board shall compensate the Contractor at the full rate the day an offender is placed in a hospital, and at 50% of the regular per diem rate for up to seven (7) days for holding a bed available during the hospitalization of an offender, unless the referral notifies the Contractor otherwise. P. Record Retention. Retain all books, records, and other documents of any part pertaining to this agreement for five (5) years after final payment, and allow any person duly authorized in writing by the State or the Board to have full access to and a right to examine and copy any of the above materials during such period. Q. Confidentiality of Records. Comply with all laws regarding confidentiality of offenders' records. Any request for information, including but not limited to offenders' records, shall be referred by the Contractor to DOC/SJD. Page 7 of 12 pages R. Drug Tests. Perform periodic and unscheduled chemical tests to determine the use of drugs by offenders in the Contractor's residential and non-residential program. S. Supervision. Provide 24-hour-a-day, seven-day-a-week staff supervision of the offenders assigned to the facility as specified in the "Colorado Community Corrections Standards". T. State and Local Regulations. Comply with all state and local health, safety, fire, building and zoning requirements. • U. Fiscal Accounting of Clients. Maintain an accurate fiscal accounting of the earnings of all offenders assigned to their program or facility including, but not- limited to: gross earning, net earning, federal, state and local taxes paid, amount of restitution agreed to and paid, savings account, subsistence charged and collected, and any other outstanding financial obligations. V. Information Provided. Provide information upon request of the appropriate DOC/SJD officers or authorized representative of the Board regarding the activities and adjustment of offenders assigned to their program. Collect, maintain and make available to DOC/SJD or the Board ongoing data regarding employment, alcohol abuse, drug abuse, psychological problems and treatment, vocational or educational needs and services, re-arrest or other criminal activity, and restitution. W. Fiscal Audit. Provide a complete independent fiscal audit for the contract period and deliver such audit to the State and the Board upon request. Such requirement may be waived, all or in part, by the State and the Board. 3. MUTUAL PROVISIONS: A. Effective Dates. The period of this contract shall be from July 1, 1991, through June 30, 1992. B. Assignment. The rights and duties arising under this contract shall not be assigned or delegated without the prior written consent of the State or the Board. C. Independent Contractor. The Contractor is rendering services as an independent contractor, not as an employee, and shall be accountable to the State and the Board for the ultimate results of its actions but shall not be subject to the direct supervision and control of the State or the Board except as otherwise provided herein. Neither the Contractor nor any agent, employee, or servant of Contractor shall be or shall be deemed to be an employee, agent, or servant of the State or Page 8 of 12 pages 220014 the Board. Contractor shall pay when due all required employment taxes and income tax withholding, shall provide and keep in force worker's compensation (and show proof of such insurance) and unemployment compensation insurance in the amounts required by law, and shall be solely and entirely responsible for its acts and the acts of its agents, employees, servants and the subcontractors during the performance of this contract. D. Termination. This agreement may be terminated by either party by written notice of cancellation either mailed to or personally served upon the other party at the addresses as stated in this contract. Any notice of termination must be mailed by certified mail, return receipt requested, or personally delivered at least fifteen (15) days prior to the effective date of such cancellation. E. Modification. This contract consists of (1) this document; (2) the proposal submitted to the State and the Board for the provision of services to offenders in the custody of the State which is marked as Contractor's Exhibit "A", a copy of which is attached hereto and identified for reference as Exhibit "A", (3) proof of adequate insurance coverage in compliance with 2.N. herein marked as Exhibit "C", and (4) "Colorado Community Corrections Standards" marked as Exhibit "F". In the event there are any inconsistencies, ambiguities, or omissions between this document and Contractor's Exhibit "A", Exhibit "C", or Exhibit "F", this document will govern over the provisions of Contractor's Exhibit "A", Exhibit"s", Exhibit "c" or Exhibit "F". This contract is intended as the complete integration of all understanding between the parties. No prior or contemporaneous addition, deletion, or other amendment hereto shall have any force or effect whatsoever, unless embodied herein in writing. No subsequent novation, renewal, addition, deletion or other amendment hereto shall have any force or effect unless embodied in a written contract executed and approved pursuant to the State of Colorado fiscal rules. F. Breach. A breach of this contract shall not be deemed to be a waiver of any subsequent breach or default of the contract. G. Third-Party Beneficiary. The enforcement of the terms and conditions of this contract, and all rights of action relating to such enforcement, shall be strictly reserved to the Board and the Contractor, and nothing contained in this contract shall give or allow any claim or right of action whatsoever by any other or third person. It is the express intent of the parties to this contract that any person receiving services or benefits under this contract shall be deemed an incidental beneficiary only. H. Notice. Any notice provided for in this contract shall be in writing and served by • • Page 9 of 12 pages 92,0014 personal delivery or by registered or certified mail, return receipt requested and postage prepaid, at the addresses listed below under the signature of each party to this contract, until such time as written notice of a change of address is given to the said parties. 4. SPECIAL PROVISIONS: • A. Fund Availability. Financial obligations of the State and Board payable after the current fiscal year are contingent upon funds for that purpose being appropriated, budgeted and otherwise made available. B. Indemnification. To the extent authorized by law, the Contractor shall indemnify, . save and hold harmless the State and the Board, their empl©yees, and agents, against any and all claims, damages, liability and court awards including costs, expenses and attorney fees incurred as a result of any act or omission by the Contractor, or its employees, agents,subcontractors, or assignees pursuant to the terms of this contract. C. Discrimination and Affirmative Action. The Contractor agrees to comply with the letter and spirit of the Colorado Antidiscrimination Act of 1957, as amended, and other applicable law respecting discrimination and unfair employment practices (24-34-402. C.R.S. 1982 Replacement Vol.), and as required by Executive Order, Equal Opportunity and Affirmative Action, dated April 16, 1975. Pursuant thereto, the following provisions shall be contained in all State contracts or subcontracts. During the performance of this contract, the Contractor agrees as follows: 1) The Contractor will not discriminate against any employee or applicant for employment because of race, creed, color, national origin, sex, marital status, religion, ancestry, mental or physical handicap, or age. The Contractor will take affirmative action to insure that applicants are employed, and that employees are treated during employment, without regard to the above mentioned characteristics. Such action shall include, but not be limited to the following: employment, upgrading, demotion, or transfer, recruitment or recruitment advertising; lay-offs or terminations; rates of pay or other forms of compensation; and selection for training, including apprenticeship. The Contractor agrees to post in conspicuous places, available to employees and applicants for employment, notices to be provided by the contracting officer setting forth provisions of this non-discrimination clause. 2) The Contractor will, in all solicitations or advertisements for employees placed -- - by or on behalf of the Contractor, state that all qualified applicants will receive Page 10 of 12 pages 220014 consideration for employment without regard to race,creed, color, national origin, sex, marital status, religion, ancestry, mental or physical handicap, or age. 3) The Contractor will send to each labor union or representative of workers with which he has collective bargaining agreement or other contract or understanding, notice to be provided by the contracting officer, advising the labor union or workers' representative of the contractor's commitment under the Executive Order, Equal Opportunity and Affirmative Action, dated April 16, 1975, and of the rules, regulations, and relevant Orders of the Governor. • 4) The Contractor and labor unions will furnish all information and reports required by Executive Order, Equal Opportunity and Affirmative Action of. April 16, 1975, and by the rules, regulations and Orders R1 the Governor, or pursuant thereto, and will permit access to his books, records, and accounts by the contracting agency and the office of the Governor or his designee for purposes of investigation to ascertain compliance with such rules, regulations and orders. 5) A labor organization will not exclude any individual otherwise qualified from full membership rights in such labor organization, or expel any such individual from membership in such labor organization or discriminate against any of its members in the full enjoyment of work opportunity, because of race, creed, color, sex, national origin, or ancestry. 6) A labor organization, or the employees or members thereof will not aid, abet, incite, compel or coerce the doing of any act defined in this contract to be discriminatory or obstruct or prevent any person from complying with the provisions of this contract or any order issued thereunder; or attempt either directly or indirectly, to commit any act defined in this contract to be discriminatory. 7) In the event of the Contractor's non-compliance with the non-discrimination clauses of this contractor or with any of such rules, regulations, or orders, this contract may be canceled, terminated or suspended in whole or in part and the Contractor may be declared ineligible for further State and Board contracts in accordance with procedures, authorized in Executive Order, Equal Opportunity and Affirmative Action of April 16, 1975 and the rules, regulations, or orders promulgated in accordance therewith, and such other sanctions as may be imposed and remedies as may be invoked as provided in Executive Order, Equal Opportunity and Affirmative Action of April 16, 1975, or by rules, regulations, or orders promulgated in accordance therewith, or as otherwise provided by law. Page 11 of 12 pages °1x'0014 8) The Contractor will include the provisions of paragraph (1) through (8) in every sub-contract and subcontractor purchase order unless exempted by rules, regulations, or orders issued pursuant to Executive Order, Equal Opportunity and Affirmative Action of April 16, 1975, so that such provisions will be binding upon each subcontractor or vendor. The Contractor will take such action with respect to any sub-contracting or purchase order as the contracting agency may direct, as a means of enforcing such provisions, including sanctions for non-compliance; provided, however, that in the event the Contractor becomes involved in, or is threatened with, litigation with the subcontractor or vendor as a result of such direction by the contracting agency, the Contractor may request the State of Colorado to enter into such litigation to protect the interest of the State of Colorado. D. General. 1) The laws of the State of Colorado and rules and regulations issued pursuant thereto shall be applied in the interpretation, execution and enforcement of this contract. Any provision of this contract whether or not incorporated herein by reference which provides for arbitration by any extra-judicial body or person or which is otherwise in conflict with said laws, rules and regulations shall be considered null and void. Nothing contained in any provision incorporated herein by reference which purports to negate this or any other special provision in whole or in part shall be valid or enforceable or available in any action at law whether by way of complaint, defense or otherwise. Any provision rendered null and void by the operation of this provision will not invalidate the remainder of this contract to the extent that the contract is capable of execution. 2) At all times during the performance of this Contract, the Contractor shall strictly adhere to all applicable federal and state laws, rules and regulations that have been or may hereafter be established. 3) The signatories hereto aver that they are familiar with 18-8-301, et. seq., (Bribery and Corrupt Influences) and 18-8-401, et. seq., (Abuse of Public Office), C.R.S. 1978 Replacement Vol., and that no violation of such provisions is present. 4) The signatories aver that to their knowledge, no state employee has a personal or beneficial interest whatsoever in the service or property described herein. IN WITNESS WHEREOF, the parties hereto have executed this Contract onthe-day first above written. Page 12 of 12 pages 22001.1 Contractor: Community Corrections Board: (Full Legal Name) • /47 62„,,,,,,,../c../ ��C - Position (Title) 710A-6t P1-4/4/4 en Chairman, Comm. Corr. Board S`f-o951saa Soc. Sec. # or Federal I.D. # BOARD OF COUNTY COMMISSIONERS OF WELD COUNTY (If Corporation:) Attest-(Sear By: airman fJ ,/ O1��/Q,� 8y rporate Se(ctLt`ary, or Equivalent, ATTEST: ,4j/Town/City/County Clerk UNTYCC WELD UNTY C E C TO E BOA ? BY: DEPUTY CL t TO T E BO R Page 13 of 12 pages c'2(D014 THE RESTITUTION CENTER, INC. The Restitution Center is a community based correctional program serving appropriate non-violent offenders as an interim sanction between Probation and the Department of Corrections , or between incarceration and release to the community. The Restitution Center provides both residential and non-residential services . All offender movement in the community is specifically approved by staff, and frequent verifications are conducted on clients when they are out of the facility. Stringent security measures include frequent, personal and facility searches , routine and random head counts , urinalyses and breathalyzer testing, a 24-hour security staff, and other security measures . Each client ' s program is designed to identify individual needs , and the community and facility resources available to meet those needs . Programs are structured to serve clients through individual case management, substance abuse treatment, mandated employment, and family, financial, and other specific counseling. Each offender is expected to work a full-time job in the community. All finances are budgeted to ensure that appropriate obligations are met . The combined accountability and programmatic elements of The Restitution Center encourage clients to integrate into the community as law-abiding citizens . Enclosed are copies of the various programs and services available to our clients . at2OO1n. TRC 7/88 Rev. 5/91 Exhibit B Division of Criminal Justice Diversion, Community Corrections NON-RESIDENTIAL MONTH END BIWNG FORM Name of Program Month Year Staff Filling out Form Client's Judicial Dist. Program Director Signature Probation Signature DCJ Staff Signature wpb'%`w Mira 1 t�` w3� *bite 5Ly�. iy pnimaiedsd k,. wee: < 0 fat" 0 arpe f'Glen ec1{ cl ' i bale o cSaw OWIVNij 544a. s w1�OlT :tort,�� ,'Dad >L ve4 F, err o> . bes . :@S C> < E D f3eS ' r3 :64,104.. ..bba aw <w. '.' . 0 £ MP; £ �yd`s'k"',^ " bwx'� �,. ,�" xmoms - ; ic�£Y. pet o ? • 3v A+ t4k 2 it' m ••j: J.; . 4s'Gj .nu " 3il.{'.s y xDRr'Ka�, '� � `� {3 a:ma . .. .. u .. ...:°C.. .. nay 92001.1 . C�RTIF1 1�1, .� OF INSURANCE .: ISSUE DATE(M M/00/YY) '.•.>:: (112/10/91 PRODUCER THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND Flood & Peterson Insurance Inc CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER.THIS CERTIFICATE P.O. Box 578 DOES NOT AMEND,EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. Greeley, CO 80632 COMPANIES AFFORDING COVERAGE COMPANY A St. Paul Ins . Co. LETTER COMPANY B INSURED LETTER The Villa Of Greeley COMPANY C 1750 6th Avenue LETTER Greeley, CO 80631 COMPANY LETTER D COMPANY E LETTER 00VERAG1E . a . , : :;.... : ak 3`.< h. :.< ea$`?x: ,. t > '.`:..S.,:s. a: ::¢ ent a;` THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED. NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN. TFIE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH POLICIES. OMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS. CO TYPE OF INSURANCE POLICY EFFECTIVE POLICY EXPIRATION LTR POLICY NUMBER DATEIMM/DD/YY) DATE(M M/DD/YY) LIMITS A GENERAL LIABILITY FKO8300231 09/01/91 09/01/92 GENERAL AGGREGATE 51, 000,000 X COMMERCIAL GENERAL LIABILITY ... / PRODUCTS-COMP/OP AGG. 6IRC luded ' ;;: CLAIMSMADE X OCCUR. PERSONAL&ADV.INJURY Si,000,000 OWNER'S&CONTRACTOR'S PROT. EACH OCCURRENCE $1,000,000 FIRE DAMAGE(Any one fire) S 50,000 MED.D(PENSE(My one person) s 5, 000 AUTOMOBILE LIABILITY COMBINED SINGLE S ANY AUTO LIMIT ALL OWNED AUTOS BODILY INJURY S SCHEDULED AUTOS (Per person) HIRED AUTOS BODILY INJURY $ NON-OWNED AUTOS (Per eocIdent) GARAGE LIABILITY PROPERTY DAMAGE S EXCESS LIABILITY EACH OCCURRENCE S UMBRELLA FORM AGGREGATE $ OTHER THAN UMBRELLA FORM b.^4 "r:"Ra a:. ti`r:>;: ;ffi::FY';o WORKER'S COMPENSATION (STATUTORY LIMITS r . ;t . ., `> AND EACH ACCIDENT S EMPLOYERS LIABILITY DISEASE•POLICY LIMIT S DISEASE-EACH EMPLOYEE S OTHER DESCRIPTION OF OPERATIONS/LOCATIONS/VEHICLES/SPECIAL ITEMS .... . . ..: +may ..... ..:.:. SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE THE EXPIRATION DATE THEREOF, THE ISSUING COMPANY WILL ENDEAVOR TO Division of Criminal Justice, Dept ;' MAIL 10 DAYS WHITTENNOTICE TO THE CERTFICATE HOLDER NAMED TO THE of Local Affairs LEFT, BUT FAILURE TO MAIL SUCH NOTICE SHALL IMPOSE NO OBLIGATION OR 700 Kipling St Ste 3000 L1ABI OF ANY XIN OM_ AGENTS OR REPRESENTATIVES. Denver CO 80215 and .AUTHORIZERS I A Weld County Community Corrections BAdXd� PO SQ 7�S �v]LPs4'lR CA C� A�C3Rl'i:,'.. { 1�' . .Z, <,: $13�:a�?f;:/F.sa..;.d5;w.., 5{i NM�A''�\��3:.£`sy�a,�s>�&vsL:.�F'�,:x.�s^ "scs":t>��':�.. . . uG y �.1�1,. :] E1TIBIT D ,Fi o . SOLE SOURCE PURCHASE REQUEST ` �i(s{P)�+ 1'f 2 1 . COLORADO' DIVISION OF PURCHASING is76/ (FOR USE BY ALL AGENCIES & INSTITUTIONS) Sole Source Procurement is an option if a purchase requirement is reasonably available only from a single vendor or if it otherwise qualifies under Code of Colorado Regulations, 1CCR101-9. See reverse side of this form for text of this rule. " ATTACH THIS COMPLETED FORM TO YOUR PURCHASE REQUISITION WHEN • SUBMITTING A REQUEST FOR SOLE 'SOURCE PURCHASE BY PURCHASE ORDER. IF PURCHASE IS TO"BE 'MADE BY AN AGENCY CONTRACT, SUBMIT THIS FORM FOR PRIOR APPROVAL BEFORE CONTRACT NEGOTIATIONS. • • REQUESTING AGENCY: Department of Public.Safety, Division of Criminal Justice DESCRIBE SUPPLY(S)/SERVICE(S) TO BE PURCHASED: Community Corrections services for fiscal year 1991-92, as defined pursuant to Article 27, Title 17, C.R.S. APPROXIMATE COST: $ 19,787,890.00 RECOMMENDED VENDOR/CONTRACTOR: (Name & Address) See Attachment A • • SOLE SOURCE STATUS IS DETERMINED AS FOLLOWS: (List all vendors / ' contractors contacted. and describe criteria used to determine sole source status of the one recommended - - ATTACH ,ADDITIONAL PAGES IF • MORE SPACE IS NEEDED) • The units of local'government, correctional boards, and non-governmental agencies listed •on Attachment A are being considered as sole source because they are the only contractors in the State of Colorado capable of providing community correctional services as defined pursuant to Article 27, Title 17,. C..R.S. • • • REQUESTED: AP ROVED • by�2 //LGulal_ r//v`J( b 5/2/1/ Agency Signature Date ate Purchasing D ector Date or Authorized R resentative • DP-45-3/91 .s 7001/8. • COLORADO COMMUNITY CORRECTIONS STA ND A RD8 RESIDENTIAL OF V ` T/NE N " T kir * 1876 JULY 1, 1988 i g2,0iD21 COLORADO COMMUNITY CORRECTIONS STANDARDS RESIDENTIAL A. Administration and Organization A.1. Agency Structure A.2. Policy and Procedure A.3. Personnel A.4. Fiscal Management B. Facility, Safety and Sanitation B.1. Facility B.2. Safety B.3. Sanitation C. Programs and Services C.1. Acceptance Criteria C.?. Intake C.3. Programs C.4. Services C.5. Case Records Attachment A - Requirements for Internal Food Service Operations r_ at ..l F I ` M III d N H O M aJ C C PO 1 +i 0 O 07 w Z P: I 1 en o 1 • H C7 p o = iJ C a N OZ .-1 O N a M O O• i.l N . •.l C • 2 'TO L *el i 0 > 0 U 1 A PC .a U RT I 1 O >s + 9 �t O C a O O x . U C O +-1 u ri GO C - C M H •• I I El It .•. la 00 M >. C U X O U M A rl O C O P. u ri y H ri U cn A xi E u C C •i .-1 O 3+ OC O 5 60 a) G Q C C 0u v 0 C O u rl S V E E +•l o ci ci •i w C H C ..1 C L CO lC •Z G ; lW u ul rll CO a) co 0.E 0 0! rl •'Ci C C DO 0 T rj P. x en any .Q U 4 P1 4 P. < y .,.U m M C C a w ri w 3 IIEIRX3 WELD COUNTY COMMUNITY CORRECTIONS BOARD CONTRACT WITH A.C.C.P. PHOENIX CENTER THIS CONTRACT, Made this 1st day of July 1991, by and between the Board of Commissioners of Weld County, on behalf of Weld County Community Corrections Board, P.O. B0x 758, Greeley, Colorado 80632 hereinafter referred to as the Board, and A.C.C.P. Phoenix Center 8031 Highway I-76, Henderson, Colorado 80640 . hereinafter referred to as the Contractor, • WHEREAS, authority exists in the Law and Funds have been budgeted, . appropriated and otherwise made available and a sufficient unencumbered balance thereof remains available for payment for the purchase of community corrections services; and WHEREAS, required approval,clearance and coordination has been accomplished from and with appropriate agencies; and WHEREAS, the Board has entered into a contract with the Colorado Department of Public Safety, Division of Criminal Justice, to provide community corrections services pursuant to Article 27, Title 17, C.R.S., as amended, during the State fiscal year 1991-92 and desires to subcontract with . A.C.C.P. Phoenix Center for the provision of such services. NOW THEREFORE, it is hereby agreed that 1. THE BOARD SHALL: A. Payment for Services. 1) Compensate the Contractor in accordance with the schedule in Paragraph 1.A.3. for residential community correctional services. 2) Compensate the Contractor at a rate not to exceed an average of five dollars and twenty-five cents ($5.25) per day per offender for non-residential treatment. Billings for non-residential services shall be submitted on the Non- Residential Billing Form available at the Division of Criminal Justice, sample form marked as Exhibit "B" attached hereto and incorporated herein. Non- residential treatment services are more specifically-described in the proposal submitted by the Contractor, marked as Contractor's Exhibit "A" attached • hereto and incorporated herein. 2,0014 ter. 3) During the period of the contract, upon receipt of proper billing from the Contractor as provided in paragraph 2.K. herein, payment shall be made up to a maximum total payment of: $ 372,300 for residential transition placements at a daily rate of$30.00 per offender, $ - 0 - for residential transition placements for specialized services as described in Exhibit "A" at a daily rate of $40.00 per offender, $ 722,700 for residential transition placements for specialized services as described in Exhibit "A" at a daily rate of $44.00 per offender; $ 328,500 for residential diversion direct sentence and diversion condition of probation placements at a daily rate of $30.00 per offender, $ 53,655 for diversion non-residential placements at no more than $250.00 per month per offender, $30.00 per day per offender for diversion residential services provided for offenders referred from the 11th and 16th judicial districts, not to exceed allocations determined by the Division of Criminal Justice, 4) Changes in total reimbursement amounts for the above named services in consideration of increased or decreased levels of utilization in the original contract shall be made by a mutually signed letter of approval which shall include the follc:;ing: a) Identification of Contract by Contract number and number of affected paragraph; b) Amount of increase or decrease in funding; c) Effective date of the funding change; d) Authorized signatures of the Board and the Contractor. It is understood that no change except funding amounts and resulting changes in utilization shall be made through the letter of approval. 5) The Contractor shall not be paid for the first day an offender participated in the program, but shall be compensated for the last day of an offender's participation.. . The day an offender transfers from Residential to Non- Residential status, the Contractor shall be paid the residential daily rate, but • Page 2 of 12 pages nrn 14 shall not be compensated for non-residential expenses. The day an offender transfers from Non-Residential to Residential status, the Contractor shall be paid for non-residential expenses, but shall not be compensated for the residential daily rate. 6) The Contractor shall use no more than one percent (1%) of their total residential diversion allocation for condition of probation clients, unless a written request is presented to and approved by the State. Reimbursement for any single client in residential diversion community corrections as a condition of probation will be limited to a maximum of thirty (30) days. 7) The Contractor may transfer up to ten percent (10%) of the total allocation among or between line items listed in paragraph 1.A.3. only if the transfer is . first reviewed and approved in writing by the State. 8) Funds allocated in this Contract are for services rendered during the current contract period and cannot be used to pay for community corrections services provided in prior or future fiscal years. 9) Any unexpended funds allocated or advanced to the Contractor by this contract shall be reverted to the Board. B. Subcontracts. Contractor may subcontract for community corrections services with any private agency or unit of local government for the purpose of rendering services to offenders, providing, however, that any subcontracts shall comply with the terms and provisions of this contract and all applicable sections of Article 27, Title 17, C.R.S., as amended. My reference in this agreement to "Contractor"shall also apply to its subcontractors providing services pursuant to Article 27, Title 17, C.R.S., as amended. C. Payment for Travel. Reimburse the Contractor at the rate of $.24 per mile for travel, when such travel is requested by the Department of Corrections (DOC) or approved by the State for the purpose of transporting offenders from the State Correctional facilities to the Contractor's facility. The Contractor agrees that any and all travel to DOC correctional facilities shall be coordinated by DOC prior to the Contractor being reimbursed. The Contractor shall provide the Board and the State with travel reports setting forth the date of travel, mileage, DOC correctional facility visited and offenders transported. D. Noncompliance. Withhold funds when the Board or the State determines that the programs or facilities of the Contractor are not in compliance with this contract. Overpayments made by the Board, in the event• of non-compliance, shall be recoverable by the Board from the Contractor. Page 3 of 12 pages 2E/13011 E. Limitation of Payments and Liabilities. Not be liable for any deficiency that the Contractor may incur in the operation of its program nor for any debts or expenditures incurred by the Contractor for ensuing fiscal years when funds for that purpose have not been appropriated or budgeted. F. Payments for Leaves of Absence. Pay for the following leaves of absence, as authorized and approved by DOC or the State Judicial Department (SJD): 1) "On-grounds leave" based on a pass earned,by the offender for a. short period of time, ranging from one hour up to a weekend consisting of forty- eight (48) hours. An additional twenty-four (24) hours and/or travel time for out-of-town offenders may be approved by the appropriate probation or parole officer. 2) "Off-grounds leave" for the purpose of which is to conduct a hearing or assessment regarding the continuation of the offender in community corrections, for a maximum allowable period of three (3) days. 3) "Emergency leave"caused by and limited to a serious life-threatening incident in the offender's immediate family, subject to a maximum period of seven (7) days, to be reimbursed at 50% of the regular per diem rate. • • 2. THE CONTRACTOR SHAW A. Approval. Be approved by the local community corrections board in their jurisdiction and operate pursuant to Article 27, Title 17, C.R.S., as amended. B. Description of Services. Provide such services as specifically set forth in the proposal submitted to the Board for the provision of services to 1) offenders referred by DOC pursuant to Section 17-27-106(4)(a), C.R.S.; 2) offenders referred by SJD pursuant to Section 17-27-105(1), C.R.S.; 3) offenders referred by the State Board of Parole pursuant to 17-27-106.5, C.R.S. or, 4) offenders referred by SJD pursuant to 19-2-703(c) or 19-2-801(2)(a). A copy of such proposal submitted by the Contractor is attached hereto and incorporated herein, as "Exhibit A". C. Standards. Meet, maintain, and comply with all applicable guidelines or standards as provided by in Article 27, Title 17, C.R.S., as amended, and the "Colorado Community Corrections Standards", attached, marked as Exhibit "F" and incorporated herein by reference. Non-compliance may result in adjustment of compensation rates as specified in paragraph 1.A.3. Page 4 of 12 pages S-c0014 D. Placement. Comply with Article 27, Title 17, C.R.S., as amended. E. Client Files. Maintain individual files for each offender participating in the Contractor's program as required by DOC/SJD. The individual files shall be maintained in a secure area, in a locked file cabinet or safe. Such files and criminal history records shall be maintained and disseminated pursuant to Section 24-72-202-204, C.R.S., and Section 24-72-301-308, C.R.S.; and in compliance with Title 28 of the Code of Federal Regulations. F. Reports. Provide timely, prompt, and accurate reports as are or may be required by the State, DOC, SJD, or the Board during the period of the contract, which include but are not limited to statistical reports, caseload data, Community • Corrections Client Information Forms, and other records documenting the types of services provided and the identity of the individual offenders receiving such services. The Community Corrections Client Information Form must be submitted to the State within forty-five (45) days of termination of each client. G. Review and Inspection. Make both fiscal and program files available within three working days for review and inspection by the State, DOC, SJD or an authorized representative of the Board, to assure that the Contractor is providing the services and financial records required by this contract. H. Unauthorized Absence. Notify DOC or SJD, through the appropriate probation/parole officer, within four (4) hours after an offender becomes absent from the program without authorization. The Contractor shall keep the offender's position available for a period not to exceed one (1) day during the offender's unauthorized absence if DOC/SJD notifies the Contractor that it does desire to have the position kept available. The Board shall compensate the Contractor at full rate the day the offender escapes, and at 50% per diem the next day if DOC/SJD desires the position to be kept available. Absence Due to Arrest. Notify DOC/SJD immediately if they know an offender has been arrested and/or is in the custody of a federal, state, or local police authority, respectively. If the Contractor has requested and received written permission from DOC/SJD, the Board shall compensate the Contractor at full rate for the day the offender is arrested, and at 50% of the regular per diem rate for up to ten (10) days for maintaining the availability of a position during the offender's absence. J. Additional Services. Obtain prior written approval from the State and the Board before providing any additional billable services or evaluations not provided for by the terms• and conditions of this contract. If services are provided by the Contractor which exceed the maximum total payment as described in Paragraph Page 5 of 12 pages 1.A.3., neither the State nor the Board is liable for reimbursement. Should additional funding become available, the State or Board may, at their own option, choose to reimburse beyond the amount specified in Paragraph 1.A.3. K. Method of Billing. Bill the Board for services provided on such forms and in such manner as the Board and/or State may require. In order for the billing to be accepted by the Board, the signature of the appropriate probation or parole officer confirming the accuracy of the billing is required. The Contractor shall report the total costs of its program to the Board and the State within ten (10) days after the end of the fiscal year. The State or the Board may require the Contractor to . provide an estimate of final year-end expenditures anytime within sixty (60) days prior to the end of the fiscal year. The Contractor agrees to use funds on an equal quarterly basis, unless authorized otherwise by the State or the Board. L. Reimbursement by Client. The Contractor shall charge each offender participating in a residential program the reasonable costs of the services not covered by state payments. The charges shall be collected on an ability to pay basis, but shall not exceed nine dollars ($9.00) per day while in residential placement. Offenders in non-residential placement shall be charged an amount that averages 20% of the amount billed to the State as described in paragraph 1.A.2. (i.e., the offenders are charged one dollar for every five dollars paid by the State for non-residential services). Each offender shall be issued receipts for fees collected. Any charges to offenders in excess of these limits must be approved in advance • by the State and local community corrections board. The Contractor must provide a description of such additional fees, including rates, services or products purchased, and program policies and procedures related to collecting and recordkeeping to the Division of Criminal Justice, the local community corrections board, and the referring agency. M. Inspections. Allow DCJ, DOC, SJD, Health Department employees or authorized representatives of the Board to inspect, with or without notice, the facilities, records, and services provided by the Contractor to determine the conditions under which the offenders are housed and treated. The Contractor, in coordination and cooperation with authorized representatives of the State and the Board shall: 1. Develop policies and procedures that address drug use by program staff. 2. Provide notice and records access to authorized-representatives of the State and the Board of any positive test results and actions, if any, taken with Page 6 of 12 pages ?awl". respect to program staff who test positive for the presence of drugs. N. Insurance. Obtain and maintain adequate liability insurance coverage with an insurance company licensed and authorized to transact business within the State of Colorado in the following amounts: 1. Comprehensive General Public Liability and Property Damage Insurance: Limit of Liability $500,000. Combined Single Limit for Bodily Injury and Property Damage. 2. Comprehensive Auto Liability and Property Damage Insurance: Limit of Liability $500,000. Combined Single Limit for Bodily Injury and Property Damage. Non-owned automobile liability coverage in the same amounts is required if staff use their own automobiles for business purposes. The Contractor shall attach proof of adequate insurance coverage, marked as Exhibit "C" and incorporated herein by reference, in compliance with paragraph N, herein. O. Referral for Medical Services. The Contractor shall identify sources of emergency medical services located within close proximity to their residential community corrections facility. Procedures shall be established to refer offenders requiring such services in the event of emergencies. Offenders are responsible for medical expenses, including emergency and dental, incurred while participating in programs unless other arrangements are approved by the referring agency. Offenders shall be advised of these responsibilities and agree to them before placement in a residential program. The Contractor shall immediately notify the referring agency (DOC or SJD) if a medical emergency occurs. The Board shall compensate the Contractor at the full rate the day an offender is placed in a hospital, and at 50% of the regular per diem rate for up to seven (7) days for holding a bed available during the hospitalization of an offender, unless the referral notifies the Contractor otherwise. P. Record Retention. Retain all books, records, and other documents of any part pertaining to this agreement for five (5) years after final payment, and allow any person duly authorized in writing by the State or the Board to have full access to and a right to examine and copy any of the above materials during such period. Q. Confidentiality of Records. Comply with all laws regarding confidentiality of offenders' records. Any request for information, including but not limited to offenders' records, shall be referred by the Contractor to DOC/SJD. Page 7 of 12 pages SF/091 R. Drug Tests. Perform periodic and unscheduled chemical tests to determine the use of drugs by offenders in the Contractor's residential and non-residential program. S. Supervision. Provide 24-hour-a-day, seven-day-a-week staff supervision of the offenders assigned to the facility as specified in the "Colorado Community Corrections Standards". T. State and Local Regulations. Comply with all state and local health, safety, fire, building and zoning requirements. • U. Fiscal Accounting of Clients. Maintain an accurate fiscal accounting of the earnings of all offenders assigned to their program or facility including, but not . limited to: gross earning, net earning, federal, state and local taxes paid, amount of restitution agreed to and paid, savings account, subsistence charged and collected, and any other outstanding financial obligations. V. Information Provided. Provide information upon request of the appropriate DOC/SJD officers or authorized representative of the Board regarding the activities and adjustment of offenders assigned to their program. Collect, maintain and . make available to DOC/SJD or the Board ongoing data regarding employment, alcohol abuse, drug abuse, psychological problems and treatment, vocational or educational needs and services, re-arrest or other criminal activity, and restitution. • W. Fiscal Audit. Provide a complete independent fiscal audit for the contract period and deliver such audit to the State and the Board upon request. Such requirement may be waived, all or in part, by the State and the Board. 3. MUTUAL PROVISIONS: A. Effective Dates. The period of this contract shall be from July 1, 1991, through June 30, 1992. B. Assignment. The rights and duties arising under this contract shall not be assigned or delegated without the prior written consent of the State or the Board. C. Independent Contractor. The Contractor is rendering services as an independent contractor, not as an employee, and shall be accountable to the State and the Board for the ultimate results of its actions but shall not be subject to the direct supervision and control of the State or the Board except as otherwise provided herein. Neither the Contractor nor any agent, employee, or servant of Contractor shall be or shall be deemed to be an employee, agent, or servant of the State or Page 8 of 12 pages the Board. Contractor shall pay when due all required employment taxes and income tax withholding, shall provide and keep in force worker's compensation (and show proof of such insurance) and unemployment compensation insurance in the amounts required by law, and shall be solely and entirely responsible for its acts and the acts of its agents, employees, servants and the subcontractors during the performance of this contract. D. Termination. This agreement may be terminated by either party by written notice of cancellation either mailed to or personally served upon the other party at the addresses as stated in this contract. Any notice of termination must be mailed by . certified mail, return receipt requested, or personally delivered at least fifteen (15) days prior to the effective date of such cancellation. E. Modification. This contract consists of (1) this documentf(2) the proposal submitted to the State and the Board for the provision of services to offenders in the custody of the State which is marked as Contractor's Exhibit "A", a copy of which is attached hereto and identified for reference as Exhibit "A", (3) proof of adequate insurance coverage in compliance with 2.N. herein marked as Exhibit "C", and (4) "Colorado Community Corrections Standards" marked as Exhibit "F". In the event there are any inconsistencies, ambiguities, or omissions between this document and Contractor's Exhibit "A", Exhibit "C", or Exhibit "F", this document will govern over the provisions of Contractor's Exhibit "A", Exhibit"B", Exhibit "C" or Exhibit "F". This contract is intended as the complete integration of all understanding between the parties. No prior or contemporaneous addition, deletion, or other amendment hereto shall have any force or effect whatsoever, unless embodied herein in writing. No subsequent novation, renewal, addition, deletion or other amendment hereto shall have any force or effect unless embodied in a written contract executed and approved pursuant to the State of Colorado fiscal rules. F. Breach. A breach of this contract shall not be deemed to be a waiver of any subsequent breach or default of the contract. G. Third-Party Beneficiary. The enforcement of the terms and conditions of this contract, and all rights of action relating to such enforcement, shall be strictly reserved to the Board and the Contractor, and nothing contained in this contract shall give or allow any claim or right of action whatsoever by any other or third person. It is the express intent of the parties to this contract that any person receiving services or benefits under this contract shall be deemed an incidental beneficiary only. H. Notice. Any notice provided for in this contract shall be in writing and served by • Page 9 of 12 pages personal delivery or by registered or certified mail, return receipt requested and postage prepaid, at the addresses listed below under the signature of each party to this contract, until such time as written notice of a change of address is given to the said parties. 4. SPECIAL PROVISIONS: A. Fund Availability. Financial obligations of the State and Board payable after the current fiscal year are contingent upon funds for that purpose being appropriated, budgeted and otherwise made available. B. Indemnification. To the extent authorized by law, the Contractor shall indemnify, save and hold harmless the State and the Board, their employees, and agents, against any and all claims, damages, liability and court awards including costs, expenses and attorney fees incurred as a result of any act or omission by the Contractor, or its employees, agents, subcontractors, or assignees pursuant to the terms of this contract. C. Discrimination and Affirmative Action. The Contractor agrees to comply with the letter and spirit of the Colorado Antidiscrimination Act of 1957, as amended, and other applicable law respecting discrimination and unfair employment practices (24-34-402. C.R.S. 1982 Replacement Vol.), and as required by Executive Order, Equal Opportunity and Affirmative Action, dated April 16, 1975. Pursuant thereto, the following provisions shall be contained in all State contracts or subcontracts. During the performance of this contract, the Contractor agrees as follows: 1) The Contractor will not discriminate against any employee or applicant for employment because of race, creed, color, national origin, sex, marital status, religion, ancestry, mental or physical handicap, or age. The Contractor will take affirmative action to insure that applicants are employed, and that employees are treated during employment, without regard to the above mentioned characteristics. Such action shall include, but not be limited to the following: employment, upgrading, demotion, or transfer, recruitment or recruitment advertising; lay-offs or terminations; rates of pay or other forms of compensation; and selection for training, including apprenticeship. The Contractor agrees to post in conspicuous places, available to employees and applicants for employment, notices to be provided by the contracting officer setting forth provisions of this non-discrimination clause. 2) The Contractor will,in all solicitations or advertisements for employees placed by or on behalf of the Contractor, state that all qualified applicants will receive Page 10 of 12 pages consideration for employment without regard to race, creed, color, national origin, sex, marital status, religion, ancestry, mental or physical handicap, or age. 3) The Contractor will send to each labor union or representative of workers with which he has collective bargaining agreement or other contract or understanding, notice to be provided by the contracting officer, advising the labor union or workers' representative of the contractor's commitment under the Executive Order, Equal Opportunity and Affirmative Action, dated April 16, 1975, and of the rules, regulations, and relevant Orders of the Governor. • 4) The Contractor and labor unions will furnish all information and reports required by Executive Order, Equal Opportunity and Affirmative Action of . April 16, 1975, and by the rules, regulations and Orders of the Governor, or pursuant thereto, and will permit access to his books, records, and accounts by the contracting agency and the office of the Governor or his designee for purposes of investigation to ascertain compliance with such rules, regulations and orders. 5) A labor organization will not exclude any individual otherwise qualified from full membership rights in such labor organization, or expel any such individual from membership in such labor organization or discriminate against any of its members in the full enjoyment of work opportunity, because of race, creed, color, sex, national origin, or ancestry. 6) A labor organization, or the employees or members thereof will not aid, abet, incite, compel or coerce the doing of any act defined in this contract to be discriminatory or obstruct or prevent any person from complying with the provisions of this contract or any order issued thereunder; or attempt either directly or indirectly, to commit any act defined in this contract to be discriminatory. 7) In the event of the Contractor's non-compliance with the non-discrimination clauses of this contractor or with any of such rules, regulations, or orders, this contract may be canceled, terminated or suspended in whole or in part and the Contractor may be declared ineligible for further State and Board contracts in accordance with procedures, authorized in Executive Order, Equal Opportunity and Affirmative Action of April 16, 1975 and the rules, regulations, or orders promulgated in accordance therewith, and such other sanctions as may be imposed and remedies as may be invoked as provided in Executive Order, Equal Opportunity and Affirmative Action of April 16, 1975, or by rules, ..regulations, or orders promulgated in accordance therewith, or as otherwise provided by law. Page 11 of 12 pages 210014 8) The Contractor will include the provisions of paragraph (1) through (8) in every sub-contract and subcontractor purchase order unless exempted by rules, regulations, or orders issued pursuant to Executive Order, Equal Opportunity and Affirmative Action of April 16, 1975, so that such provisions will be binding upon each subcontractor or vendor. The Contractor will take such action with respect to any sub-contracting or purchase order as the contracting agency may direct, as a means of enforcing such provisions, including sanctions for non-compliance; provided, however, that in the event the Contractor becomes involved in, or is threatened with, litigation with the subcontractor or vendor as a result of such direction by the contracting agency, the Contractor may request the State of Colorado to enter into such litigation to protect the interest of the State of Colorado. D. General. 1) The laws of the State of Colorado and rules and regulations issued pursuant thereto shall be applied in the interpretation, execution and enforcement of this contract. Any provision of this contract whether or not incorporated herein by reference which provides for arbitration by any extra-judicial body or person or which is otherwise in conflict with said laws, rules and regulations shall be considered null and void. Nothing contained in any provision incorporated herein by reference which purports to negate this or • • any other special provision in whole or in part shall be valid or enforceable or available in any action at law whether by way of complaint, defense or otherwise. Any provision rendered null and void by the operation of this provision will not invalidate the remainder of this contract to the extent that the contract is capable of execution. 2) At all times during the performance of this Contract, the Contractor shall strictly adhere to all applicable federal and state laws, rules and regulations that have been or may hereafter be established. 3) The signatories hereto aver that they are familiar with 18-8-301, et. seq., (Bribery and Corrupt Influences) and 18-8-401, et. seq., (Abuse of Public Office), C.R.S. 1978 Replacement Vol., and that no violation of such provisions is present. 4) The signatories aver that to their knowledge, no state employee has a personal or beneficial interest whatsoever in the service or property described herein. IN WITNESS WHEREOF, the parties hereto have executed this Contract on the•day first above written. Page 12 of 12 pages 9r70o A Contractor: Community Corrections Board: w, (Full Legal Name) Ada5 avv vtw#n4- CO Nf chcj„vs vA.IAA Position (Title) -0(eJA �, acxryak, no"ice l LK,,N,,11 ETk e veil rechairman, Comm. Corr. Board Soc. Sec. # or Federal I.D. # 6 �� G/ BOARD OF COUNTY COMMISSIONERS fr J' OF WELD COUNTY (If Corporation:) Attest (Seal) By: Ch irman p /6� q� By G%I� Corporate Secretary, Airmani�� Town/City/County Clerk WELD OUNTY CLER TO TIE BOARD BY: • PUTY CL RK 0 HE BOARD • Page 13 of 12 pages r,091 it t.,1 N/.6// /1 cl/dams. Community ConEctions CPto y¢am Loft SIous.s U4oenix dentea 76660 sY 'asdiington 8031 c4hg4way LI-76 5cnvc; dofotado £0229 oIIMcnhuen, &1?OIaao 60640 289-4543 287-8205 PROGRAM DESCRIPTION Adams Communtiy Corrections Program is a community corrections program with two operating facilities . LOFT !louse is located at 7660 North Washington Street , and Phoenix Center is located at 8031 Highway I-76 . Both locations are in Adams County Colorado . The program is funded by the Division of Criminal Justice to serve felony offenders statutorily eligible for community placement . Adams Community Corrections Program consists of two elements- security and treatment . Security consists of supervision, contractual agreement with the client and threat of remedial court action or return to the Department of Corrections. The essence of the therapy is reality therapy and behavior modificaiton with weekly group and individual counseling sessions emphasizing the development of self sufficiency, self responsibility and restitution . Program elements are also geared toward techniques of confronting problems , money management and the development of rapport with each other , staff , employers and families . In order to meet these goals , Adams Community Corrections Program can provide all of the following services , either in-house or an a community referral basis . a . Structure and supervision . b . Individual and group counseling. . c . Job placement . d . Mental health counseling. . e . Substance abuse education and therapy. f . Medication ( including antabuse) monitoring. g. Urinalysis screening. h . Stress management counseling. i . Anger group . j . Vocational training. k . Restitution monitoring. 1 . Educational services . New clients to the program enter a five day orientation period in order to acquaint them to the program rules and regulations , and to develop a program plan with their counselor . 22001A Exhibit B ' Division of Criminal Justice Diversion, Community Corrections NON-RESIDENTIAL MONTH-END BIWNG FORM Name of Program Month Year Staff Filling out Form Client's Judicial Dist. Program Director Signature Probatiyn Signature DCJ Staff Signature { x s s x x „ $.; fi > .c`3":r,x h y n $s �3a :MS F.. H )x.%' yam. l ame"9₹Gltent'SeTved e : pan " ate k t13a e� T ,St3pe1 g s 'io µ t F a a �: tan .a ke- � 3x3 F' �� 'av^ N€+x �'?ss na: �� .� �° s. •%..:a4...:, a a < K mired e`1eaa&d ' >di1r s{ara 1461O1?es{c x= n'�' ''� ° r 4� am? r z/y*, _ �, 4 £'a x 00:04. 000K00040,00 yyy.�'4 '"S 5`^tiz m 4 k yC • e9 •Rii NoiiU < s Fxc i Est" y •9 S �4 ", e CMfo K. Da i..L'vQI. .54 � 's £ t�-t°7 �t�< �fi,F .Az k i +' 'cnx a �`3 • • 6 >3Y zv ss ) .. tati bet ,Resite. zNof Res'i mite �too xthis fofhthi u3'�k�1,..£ ¢Ma rya ''k ° • si S�+x *A' ,A AOM:4Vw O 'crept #<Ksg`°gPa�i i • g ei 4Y sa. �" n, • r § .#' r x kF' ��'' } 14,0.1., ^s' •y 3 L R� :4# l.<n,:t"v.t 4k'4w.s4.E.s"FF,ts, .:.nn ..n... ......i .� . ..'� , .sF' y"' `fz...c". 'f�f?esn >i<F.e.N. ,.s :sass.'l�.kY sA. .nn. . ./�?,k$`k » fix Y,,?. }k5r,x* xx s,,h u'a ax g .>. k°` * OTAL ° all x' .1*'* :••••2 . y4 st Saarr sxs ^.e�� E .:, `a'w°>'£w §S ..S4 S. f'4;001=''t ---\ -..,. i---,t7i//--,// c./ _.-. � � ISSUE DATE(MM/DD/VY)•AI;//1:11. CERTIFICA1 t OF INSURANCE 1-10-91cd PRODUCER THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND Riedmsa Corporation - Westminster CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS CERTIFICATE DOES NOT AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE O Box 187 POLICIES BELOW. Wee twins tar, Co. 80030 COMPANIES AFFORDING COVERAGE COMPANY LETTER A ST. PAUL FIRE & MARINE.. ._ . • , ! COMPANY 8 .., ,..._..__. .. .... .. _. LETTER INSURED .. .. ..... ADAMS CORMUNITY CORRECTIONS PROGRAM COMPANY C 8031 HIGHWAY 1-76 LETTER HENDERS0N, CO. 80640 COMPANY LETTER D _. COMPANY E LETTER COVERAGES '- ....;:..,... THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED,NOTWITHSTANDING ANY REQUIREMENT,TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN,THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH POLICIES.LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS. CO ` TYPE Of INSURANCE POLICY NUMBER POLICY EFFECTIVE POLICY EXPIRATION LIMITS LTR I DATE(MM/DDIYY) DATE(M UDD/NM GENERAL LIABILITY I GENERAL AGGREGATE 61.,000, A $ COMMERCIAL GENERAL LIABILITY ; i PRODUCTS COMP/OP AGO. B 1..0 PERSONAL R , &ADV.INJURY $ P DO, CLAIMS MADE $ OCCUR.' ] FR08300352 1/1/91' 1/1/92: .. .OWNER'S&CONTRACTOR'S PROT.) EACH OCCURRENCE I El,000, FIRE DAMAGE(Any one fire) ,$ 50, ME).EXPENSE(Any one person),$ 5, AUTOMOBILE LIABILITY 'COMBINED SINGLE 1 I,._.._.. `UNIT ANYAUTO ..... ......I— ,.....__............. ..._.... ... A: X ALL OWNED AUTOS F$08300352 1/1/91 1/1/92 BODILY INJURY :$500, ..._ -per priOn) X '.SCHEDULED AUTOS .. ... ... _...-_ _.. .__� _. _....... _ _. X �jHIRED AUTOS • BODILY INJURY '&1,000, -- i (Per accident) X NON-OWNED AUTOS ... . _. _. . .. .. ._ . GARAGE LIABILITY PROPERTY DAMAGE ,1,000, _ EXCESS LIABILITY EACH OCCURRENCE I$ UMBRELLA FORM . AGGREGATE I1 OTHER THAN UMBRELLA FORM . - 1 STATUTORY LIMITS `• ' WORKER'S COMPENSATION EACH ACCIDENT .$ AND O___ _. .._..,_ .._..... DISEASE—POLICY LIMIT $ EMPLOYERS'LIABILITY +DISEASE—EACH EMPLOYEE $ OTHER A ` Blanket Employees Dishonesty FR08300352 1/1/91 1/1/92 $250,000 DESCRIPTION OF OPERATIONB/LOCATIONSIVEHICLESISPECIAL ITEMS CERTIFICATE HOLDER . • CA ,cELI,,AT10N„. _. . " .^?'.... : ,.:_. • .• ll7 310N OF CRIMINAL JUSTICE ';I' SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE THE 7(--..KIFLING ST. I EXPIRATION DATE THEREOF, THE ISSUING COMPANY WILL ENDEAVOR TO SUITE 3000 , MAIL at DAYS WRITTEN NOTICE TO THE CERTIFICATE HOLDER NAMED TO THE DENVER, CO. 80215 '5 LEFT, BUT FAILURE TO MAIL SUCH NOTICE SHALL IMPOSE NO OBLIGATION OR :y) LIABILITY OF ANY KIND UPON THE COMPANY,RJAGENTS OR REPRESENTATIVES. Attn: S. Tiecbowski - AUTHORIZED RTITATIVE,4 `f 1. >.,...... . ....: .. _ ..... ., ._. _ ... ......... .. .. N.,Fit ` . ;. OACORD CORPORATION 1990 ACORD 25-S (7/90) .. .. : .. .... ... . . ., .. . . ERHISIT D Cm- o . SOLE SOURCE PURCHASE REQUEST 4.9� * L 1 }943('. * * COLORADO DIVISION OF PURCHASING *Isis " (FOR USE BY ALL AGENCIES & INSTITUTIONS) Sole Source Procurement is an option if a purchase requirement is reasonably available only from a single vendor or if it otherwise qualifies under Code of Colorado Regulations, 1CCR101-9. See reverse side of this form for text of this rule. ATTACH THIS COMPLETED FORM TO YOUR PURCHASE REQUISITION WHEN • SUBMITTING A REQUEST FOR SOLE SOURCE PURCHASE BY PURCHASE ORDER. • IF PURCHASE IS TO"BE MADE BY AN AGENCY CONTRACT, SUBMIT THIS FORM FOR PRIOR APPROVAL BEFORE CONTRACT NEGOTIATIONS. • REQUESTING AGENCY: Department of Public Safety, Division of Criminal Justice DESCRIBE SUPPLY(S)/SERVICE(S) TO BE PURCHASED: Community Corrections services for fiscal year 1991-92, as defined pursuant to Article 27, Title 17, C.R.S. APPROXIMATE COST: $ 19,787,890.00 RECOMMENDED VENDOR/CONTRACTOR: (Name & Address) See Attachment A • • SOLE SOURCE STATUS IS DETERMINED AS FOLLOWS: (List all vendors / contractors contacted. and describe criteria• used to determine sole source status of the one recommended - - ATTACH •ADDITIONAL PAGES IF • MORE SPACE IS NEEDED) The units of local•government, correctional boards, and non-governmental agencies listed •on Attachment A are being considered as sole source because they are the only contractors in the State of Colorado capable of providing community correctional services as defined pursuant to Article 27, Title 17, C.R.S. • • REQUESTED: AP ROVED by / /,/iA _ �_/ ( b 5 to Purchasing D ector Date • 5-77/1>Agency Signature Date 4 or Authorized R resentative DP-45-3/91 • S2,001.4 COLORADO COMMUNITY CORRECTIONS STA ND A RDS _ - i RESIDENTIAL OF ' cO(31 -------A 2-111) StNE M 4- / 876� JULY 1, 1988 . 9F;OOir COLORADO COMMUNITY CORRECTIONS STANDARDS RESIDENTIAL A. Administration and Organization A.1. Agency Structure A.2. Policy and Procedure A.3. Personnel A.4. Fiscal Management B. Facility, Safety and Sanitation B.1 . Facility B.2. Safety B.3 . Sanitation C. Programs and Services C.1. Acceptance Criteria C.2. Intake C. 3. Programs C.4. Services C.5. Case Records Attachment A - Requirements for Internal Food Service Operations 92,0014 al • O F I t, Pa a1 o N N m 'I C C o I C m o a/ Z 1 I co 0 w • MO .O U 8 u O W O C M • 0 m C •.C•I O O coO u F u k '00 C m •1 al U o. • aaw U W 1 I o + q W 1 6 u . I. G a O: o • U C O .d L P --I en C — al H F I + S m la 00 CJ MI TC C U O ? +-1 C of G 0. 1-I -I .-1 C .O m .•I a! u W E N W C r-11 ..-1 A C 3 y O E a9 d C G O 11 v O H 1.1 a1 c as a1 C a CO O C a1 HC inc ... N q O m 'O S1 '� m L 1 C al CO .- C >1 .-1 CO C C to m E 7 4 n. m ai ..-1•1 C U I-1 W .-1 F. 6 Cn .O+ .O-1 W +G-I C !s1 9 SIaIHX3 WELD .AUNTY COMMUNITY CORRECTIONS BOA , CONTRACT WITH ARAPAHOE COUNTY RESIDENTIAL CENTER THIS CONTRACT, Made this 1st day of July 1991, by and between the Board of Commissioners of Weld County, on behalt of Weld County Community Corrections Board, P.O. Box 758, Greeley, Colorado 80632 hereinafter referred to as the Board, and Arapahoe County Residential Center, 5095 S. Santa Fe Dr. , Littleton CO 80120 hereinafter referred to as the Contractor, • WHEREAS, authority exists in the Law and Funds have been budgeted, . appropriated and otherwise made available and a sufficient unencumbered balance thereof remains available for payment for the purchase of community corrections services; and WHEREAS, required approval,clearance and coordination has been accomplished from and with appropriate agencies; and WHEREAS, the Board has entered into a contract with the Colorado Department of Public Safety, Division of Criminal Justice, to provide community corrections services pursuant to Article 27, Title 17, C.R.S., as amended, during the State fiscal year 1991-92 and desires to subcontract with Arapahoe County Residential Center for the provision of such services. NOW THEREFORE, it is hereby agreed that 1. THE BOARD SHALL: A. Payment for Services. 1) Compensate the Contractor in accordance with the schedule in Paragraph 1.A.3. for residential community correctional services. 2) Compensate the Contractor at a rate not to exceed an average of five dollars and twenty-five cents ($5.25) per day per offender for non-residential treatment. Billings for non-residential services shall be submitted on the Non- Residential Billing Form available at the Division of Criminal Justice, sample form marked as Exhibit "B" attached hereto and incorporated herein. Non- residential.treatment services are more specifically described in the proposal • submitted by the Contractor, marked as Contractor's Exhibit "A" attached hereto and incorporated herein. 2:0014 3) During the period of the contract, upon receipt of proper billing from the Contractor as provided in paragraph 2.K. herein, payment shall be made up to a maximum total payment of: $__ 372,300 for residential transition placements at a daily rate of$30.00 per offender, $ - 0 - for residential transition placements for specialized services as described in Exhibit "A" at a daily rate of $40.00 per offender, $ 722,700 for residential transition placements for specialized services as described in Exhibit "A" at a daily rate of $44.00 per offender, $ 328,500 for residential diversion direct sentence and diversion condition of probation placements at a daily rate of $30.00 per offender, $ 53,655 for diversion non-residential placements at no more than $250.00 per month per offender, $30.00 per day per offender for diversion residential services provided for offenders referred from the 11th and 16th judicial districts, not to exceed allocations determined by the Division of Criminal Justice, 4) Changes in total reimbursement amounts for the above named services in consideration of increased or decreased levels of utilization in the original contract shall be made by a mutually signed letter of approval which shall include the follo.w;ing: a) Identification of Contract by Contract number and number of affected paragraph; b) Amount of increase or decrease in funding; c) Effective date of the funding change; d) Authorized signatures of the Board and the Contractor. It is understood that no change except funding amounts and resulting changes in utilization shall be made through the letter of approval. 5) The Contractor shall not be paid for the first day an offender participated in the program, but shall be compensated for the last day of an offender's participation.. . The day an offender transfers from Residential to Non- Residential status, the Contractor shall be paid the residential daily rate, but Page 2 of 12 pages shall not be compensated for non-residential expenses. The day an offender transfers from Non-Residential to Residential status, the Contractor shall be paid for non-residential expenses, but shall not be compensated for the residential daily rate. 6) The Contractor shall use no more than one percent (1%) of their total residential diversion allocation for condition of probation clients, unless a written request is presented to and approved by the State. Reimbursement for any single client in residential diversion community corrections as a condition of probation will be limited to a maximum of thirty (30) days. 7) The Contractor may transfer up to ten percent (10%) of the total allocation among or between line items listed in paragraph 1.A.3. only if the transfer is . first reviewed and approved in writing by the State. 8) Funds allocated in this Contract are for services rendered during the current contract period and cannot be used to pay for community corrections services provided in prior or future fiscal years. 9) Any unexpended funds allocated or advanced to the Contractor by this contract shall be reverted to the Board. B. Subcontracts. Contractor may subcontract for community corrections services with any private agency or unit of local government for the purpose of rendering services to offenders, providing, however, that any subcontracts shall comply with the terms and provisions of this contract and all applicable sections of Article 27, Title 17, C.R.S., as amended. My reference in this agreement to "Contractor' shall also apply to its subcontractors providing services pursuant to Article 27, Title 17, C.R.S., as amended. C. Payment for Travel. Reimburse the Contractor at the rate of $.24 per mile for travel, when such travel is requested by the Department of Corrections (DOC) or • approved by the State for the purpose of transporting offenders from the State Correctional facilities to the Contractor's facility. The Contractor agrees that any and all travel to DOC correctional facilities shall be coordinated by DOC prior to the Contractor being reimbursed. The Contractor shall provide the Board and the State with travel reports setting forth the date of travel, mileage, DOC correctional facility visited and offenders transported. D. Noncompliance. Withhold funds when the Board or the State determines that the programs or facilities of the Contractor are not in compliance with this contract. Overpayments made by the Board, in the event of non-compliance, shall be recoverable by the Board from the Contractor. Page 3 of 12 pages 2200 i<t E. Limitation of Payments and Liabilities. Not be liable for any deficiency that the Contractor may incur in the operation of its program nor for any debts or expenditures incurred by the Contractor for ensuing fiscal years when funds for that purpose have not been appropriated or budgeted. F. Payments for Leaves of Absence. Pay for the following leaves of absence, as authorized and approved by DOC or the State Judicial Department (SJD): 1) "On-grounds leave" based on a pass earned by the offender for a. short period of time, ranging from one hour up to a weekend consisting of forty- eight (48) hours. An additional twenty-four (24) hours and/or travel time for out-of-town offenders may be approved by the appropriate probation or parole officer. 2) "Off-grounds leave" for the purpose of which is to conduct a hearing or assessment regarding the continuation of the offender in community corrections, for a maximum allowable period of three (3) days. 3) "Emergency leave"caused by and limited to a serious life-threatening incident in the offender's immediate family, subject to a maximum period of seven (7) days, to be reimbursed at 50% of the regular per diem rate. • 2. THE CONTRACTOR SHALL: A. Approval. Be approved by the local community corrections board in their jurisdiction and operate pursuant to Article 27, Title 17, C.R.S., as amended. B. Description of Services. Provide such services as specifically set forth in the proposal submitted to the Board for the provision of services to 1) offenders referred by DOC pursuant to Section 17-27-106(4)(a), C.R.S.; 2) offenders referred by SJD pursuant to Section 17-27-105(1), C.R.S.; 3) offenders referred by the State Board of Parole pursuant to 17-27-106.5, C.R.S. or, 4) offenders referred by SJD pursuant to 19-2-703(c) or 19-2-801(2)(a). A copy of such proposal submitted by the Contractor is attached hereto and incorporated herein, as "Exhibit A". C. Standards. Meet, maintain, and comply with all applicable guidelines or standards as provided by in Article 27, Title 17, C.R.S., as amended, and the "Colorado Community Corrections Standards", attached, marked as Exhibit "F" and incorporated herein by reference. Non-compliance may result in adjustment of ._compensation rates as specked in paragraph 1.A.3. Page 4 of 12 pages 22OO14 D. Placement. Comply with Article 27, Title 17, C.R.S., as amended. E. Client Files. Maintain individual files for each offender participating in the Contractor's program as required by DOC/SJD. The individual files shall be maintained in a secure area, in a locked file cabinet or safe. Such files and criminal history records shall be maintained and disseminated pursuant to Section 24-72-202-204, C.R.S., and Section 24-.72-301-308, C.R.S.; and in compliance with Title 28 of the Code of Federal Regulations. F. Reports. Provide timely, prompt, and accurate reports as are or may be required by the State, DOC, SJD, or the Board during the period of the contract, which include but are not limited to statistical reports, caseload data, Community • Corrections Client Information Forms, and other records documenting the types of services provided and the identity of the individual offenders receiving such services. The Community Corrections Client Information Form must be submitted to the State within forty-five (45) days of termination of each client. G. Review and Inspection. Make both fiscal and program files available within three • working days for review and inspection by the State, DOC, SJD or an authorized representative of the Board, to assure that the Contractor is providing the services and financial records required by this contract. H. Unauthorized Absence. Notify DOC or SJD, through the appropriate probation/parole officer, within four (4) hours after an offender becomes absent from the program without authorization. The Contractor shall keep the offender's position available for a period not to exceed one (1) day during the offender's unauthorized absence if DOC/SJD notifies the Contractor that it does desire to have the position kept available. The Board shall compensate the Contractor at full rate the day the offender escapes, and at 50% per diem the next day if DOC/SJD desires the position to be kept available. Absence Due to Arrest. Notify DOC/SJD immediately if they know an offender has been arrested and/or is in the custody of a federal, state, or local police authority, respectively. If the Contractor has requested and received written permission from DOC/SJD, the Board shall compensate the Contractor at full rate for the day the offender is arrested, and at 50% of the regular per diem rate for up to ten (10) days for maintaining the availability of a position during the offender's absence. J. Additional Services. Obtain prior written approval from the State and the Board before providing any additional billable services or evaluations not provided for by the terms.- and conditions of this contract. If services are provided by the Contractor which exceed the maximum total payment as described in Paragraph Page 5 of 12 pages 1.A.3., neither the State nor the Board is liable for reimbursement. Should additional funding become available, the State or Board may, at their own option, choose to reimburse beyond the amount specified in Paragraph 1.A.3. K. Method of Billing. Bill the Board for services provided on such forms and in such manner as the Board and/or State may require. In order for the billing to be accepted by the Board, the signature of the appropriate probation or parole officer confirming the accuracy of the billing is required. The Contractor shall report the total costs of its program to the Board and the State within ten (10) days after the end of the fiscal year. The State or the Board may require the Contractor to . provide an estimate of final year-end expenditures anytime within sixty (60) days prior to the end of the fiscal year. The Contractor agrees to use funds on an equal quarterly basis, unless authorized otherwise by the State or the Board. L. Reimbursement by Client. The Contractor shall charge each offender participating in a residential program the reasonable costs of the services not covered by state payments. The charges shall be collected on an ability to pay basis, but shall not exceed nine dollars ($9.00) per day while in residential placement. Offenders in non-residential placement shall be charged an amount that averages 20% of the amount billed to the State as described in paragraph 1.A.2. (i.e., the offenders are charged one dollar for every five dollars paid by the State for non-residential services). Each offender shall be issued receipts for fees collected. Any charges to offenders in excess of these limits must be approved in advance • by the State and local community corrections board. The Contractor must provide a description of such additional fees, including rates, services or products purchased, and program policies and procedures related to collecting and recordkeeping to the Division of Criminal Justice, the local community corrections board, and the referring agency. M. Inspections. Allow DCJ, DOC, SJD, Health Department employees or authorized representatives of the Board to inspect, with or without notice, the facilities, records, and services provided by the Contractor to determine the conditions under which the offenders are housed and treated. The Contractor, in coordination and cooperation with authorized representatives of the State and the Board shall: 1 . Develop policies and procedures that address drug use by program staff. 2. Provide notice and records access to authorized•representatives of the State and the Board of any positive test results and actions, if any, taken with Page 6 of 12 pages S20014, respect to program staff who test positive for the presence of drugs. N. Insurance. Obtain and maintain adequate liability insurance coverage with an insurance company licensed and authorized to transact business within the State of Colorado in the following amounts: 1. Comprehensive General Public Liability and Property Damage Insurance: Limit of Liability $500,000. Combined Single Limit for Bodily Injury and Property Damage. 2. Comprehensive Auto Liability and Property Damage Insurance: Limit of Liability $500,000. Combined Single Limit for Bodily Injury and Property Damage. Non-owned automobile liability coverage in the same amounts,.is required if staff use their own automobiles for business purposes. The Contractor shall attach proof of adequate insurance coverage, marked as Exhibit"C" and incorporated herein by reference, in compliance with paragraph N, herein. O. Referral for Medical Services. The Contractor shall identify sources of emergency medical services located within close proximity to their residential community corrections facility. Procedures shall be established to refer offenders requiring such services in the event of emergencies. Offenders are responsible for medical expenses, including emergency and dental, incurred while participating in programs unless other arrangements are approved by the referring agency. Offenders shall be advised of these responsibilities and agree to them before placement in a residential program. The Contractor shall immediately notify the referring agency (DOC or SJD) if a medical emergency occurs. The Board shall compensate the Contractor at the full rate the day an offender is placed in a hospital, and at 50% of the regular per diem rate for up to seven (7) days for holding a bed available during the hospitalization of an offender, unless the referral notifies the Contractor otherwise. P. Record Retention. Retain all books, records, and other documents of any part pertaining to this agreement for five (5) years after final payment, and allow any person duly authorized in writing by the State or the Board to have full access to and a right to examine and copy any of the above materials during such period. Q. Confidentiality of Records. Comply with all laws regarding confidentiality of _. _ offenders' records. Any request for information, including but not limited to offenders' records, shall be referred by the Contractor to DOC/SJD. Page 7 of 12 pages S20014 R. Drug Tests. Perform periodic and unscheduled chemical tests to determine the use of drugs by offenders in the Contractor's residential and non-residential program. S. Supervision. Provide 24-hour-a-day, seven-day-a-week staff supervision of the offenders assigned to the facility as specified in the "Colorado Community Corrections Standards". T. State and Local Regulations. Comply with all state and local health, safety, fire, building and zoning requirements. • U. Fiscal Accounting of Clients. Maintain an accurate fiscal accounting of the earnings of all offenders assigned to their program or facility including, but not . limited to: gross earning, net earning, federal, state and local taxes paid, amount of restitution agreed to and paid, savings account, subsistence charged and collected, and any other outstanding financial obligations. V. Information Provided. Provide information upon request of the appropriate DOC/SJD officers or authorized representative of the Board regarding the activities and adjustment of offenders assigned to their program. Collect, maintain, and make available to DOC/SJD or the Board ongoing data regarding employment, alcohol abuse, drug abuse, psychological problems and treatment, vocational or educational needs and services, re-arrest or other criminal activity, and restitution. W. Fiscal Audit. Provide a complete independent fiscal audit for the contract period and deliver such audit to the State and the Board upon request. Such requirement may be waived, all or in part, by the State and the Board. 3. MUTUAL PROVISIONS: A. Effective Dates. The period of this contract shall be from July 1, 1991, through June 30, 1992. B. Assignment. The rights and duties arising under this contract shall not be assigned or delegated without the prior written consent of the State or the Board. C. Independent Contractor. The Contractor is rendering services as an independent contractor, not as an employee, and shall be accountable to the State and the Board for the ultimate results of its actions but shall not be subject to the direct supervision and control of the State or the Board except as otherwise provided herein. Neither the Contractor nor any agent, employee, or servant of Contractor shall be or shall be deemed to be an employee, agent, or servant of the State or Page 8 of 12 pages SF;00' '" the Board. Contractor shall pay when due all required employment taxes and income tax withholding, shall provide and keep in force worker's compensation (and show proof of such insurance) and unemployment compensation insurance in the amounts required by law, and shall be solely and entirely responsible for its acts and the acts of its agents, employees, servants and the subcontractors during the performance of this contract. D. Termination. This agreement may be terminated by either party by written notice of cancellation either mailed to or personally served upon the other party at the addresses as stated in this contract. Any notice of termination must be mailed by certified mail, return receipt requested, or personally delivered at least fifteen (15) days prior to the effective date of such cancellation. E. Modification. This contract consists of (1) this document;:(2) the proposal submitted to the State and the Board for the provision of services to offenders in the custody of the State which is marked as Contractor's Exhibit "A", a copy of which is attached hereto and identified for reference as Exhibit "A", (3) proof of adequate insurance coverage in compliance with 2.N. herein marked as Exhibit "C", and (4) "Colorado Community Corrections Standards" marked as Exhibit "F". In the event there are any inconsistencies, ambiguities, or omissions between this document and Contractor's Exhibit "A", Exhibit "C", or Exhibit "F", this document will govern over the provisions of Contractor's Exhibit "A", Exhibit"s Exhibit "c" or Exhibit "F". - This contract is intended as the complete integration of all understanding between the parties. No prior or contemporaneous addition, deletion, or other amendment hereto shall have any force or effect whatsoever, unless embodied herein in writing. No subsequent novation, renewal, addition, deletion or other amendment hereto shall have any force or effect unless embodied in a written contract executed and approved pursuant to the State of Colorado fiscal rules. F. Breach. A breach of this contract shall not be deemed to be a waiver of any subsequent breach or default of the contract. G. Third-Party Beneficiary. The enforcement of the terms and conditions of this contract, and all rights of action relating to such enforcement, shall be strictly reserved to the Board and the Contractor, and nothing contained in this contract shall give or allow any claim or right of action whatsoever by any other or third person. It is the express intent of the parties to this contract that any person receiving services or benefits under this contract shall be deemed an incidental beneficiary only. H. Notice. Any notice provided for in this contract shall be in writing and served by • Page 9 of 12 pages 2OO. . personal delivery or by registered or certified mail, return receipt requested and postage prepaid, at the addresses listed below under the signature of each party to this contract, until such time as written notice of a change of address is given to the said parties. 4. SPECIAL PROVISIONS: A. Fund Availability. Financial obligations of the State and Board payable after the current fiscal year are contingent upon funds for that purpose being appropriated, budgeted and otherwise made available. B. Indemnification. To the extent authorized by law, the Contractor shall indemnify, . save and hold harmless the State and the Board, their employees, and agents, against any and all claims, damages, liability and court awards including costs, expenses and attorney fees incurred as a result of any act or omission by the Contractor, or its employees, agents, subcontractors, or assignees pursuant to the terms of this contract. C. Discrimination and Affirmative Action. The Contractor agrees to comply with the . letter and spirit of the Colorado Antidiscrimination Act of 1957, as amended, and other applicable law respecting discrimination and unfair employment practices (24-34-402. C.R.S. 1982 Replacement Vol.), and as required by Executive Order, Equal Opportunity and Affirmative Action, dated April 16, 1975. Pursuant thereto, the following provisions shall be contained in all State contracts or subcontracts. During the performance of this contract, the Contractor agrees as follows: 1) The Contractor will not discriminate against any employee or applicant for employment because of race, creed, color, national origin, sex, marital status, religion, ancestry, mental or physical handicap, or age. The Contractor will take affirmative action to insure that applicants are employed, and that employees are treated during employment, without regard to the above mentioned characteristics. Such action shall include, but not be limited to the following: employment, upgrading, demotion, or transfer, recruitment or recruitment advertising; lay-offs or terminations; rates of pay or other forms of compensation; and selection for training, including apprenticeship. The Contractor agrees to post in conspicuous places, available to employees and applicants for employment, notices to be provided by the contracting officer setting forth provisions of this non-discrimination clause. 2) The Contractor will, in all solicitations or advertisements for employees placed by or on behalf of the Contractor, state that all qualified applicants will receive Page 10 of 12 pages consideration for employment without regard to race, creed, color, national origin, sex, marital status, religion, ancestry, mental or physical handicap, or age. 3) The Contractor will send to each labor union or representative of workers with which he has collective bargaining agreement or other contract or understanding, notice to be provided by the contracting officer, advising the labor union or workers' representative of the contractor's commitment under the Executive Order, Equal Opportunity and Affirmative Action, dated April 16, 1975, and of the rules, regulations, and relevant Orders of the Governor. • 4) The Contractor and labor unions will furnish all information and reports required by Executive Order, Equal Opportunity and Affirmative Action of. April 16, 1975, and by the rules, regulations and Orders pf the Governor, or pursuant thereto, and will permit access to his books, records, and accounts by the contracting agency and the office of the Governor or his designee for purposes of investigation to ascertain compliance with such rules, regulations and orders. 5) A labor organization will not exclude any individual otherwise qualified from full membership rights in such labor organization, or expel any such individual from membership in such labor organization or discriminate against any of its members in the full enjoyment of work opportunity, because of race, creed, color, sex, national origin, or ancestry. 6) A labor organization, or the employees or members thereof will not aid, abet, incite, compel or coerce the doing of any act defined in this contract to be discriminatory or obstruct or prevent any person from complying with the provisions of this contract or any order issued thereunder; or attempt either directly or indirectly, to commit any act defined in this contract to be discriminatory. 7) In the event of the Contractor's non-compliance with the non-discrimination clauses of this contractor or with any of such rules, regulations, or orders, this contract may be canceled, terminated or suspended in whole or in part and the Contractor may be declared ineligible for further State and Board contracts in accordance with procedures, authorized in Executive Order, Equal Opportunity and Affirmative Action of April 16, 1975 and the rules, regulations, or orders promulgated in accordance therewith, and such other sanctions as may be imposed and remedies as may be invoked as provided in Executive Order, Equal Opportunity and Affirmative Action of April 16, 1975, or by rules, ,.regulations., or orders promulgated in accordance therewith, or as otherwise provided by law. Page 11 of 12 pages 22O014 8) The Contractor will include the provisions of paragraph (1) through (8) in every sub-contract and subcontractor purchase order unless exempted by rules, regulations, or orders issued pursuant to Executive Order, Equal Opportunity and Affirmative Action of April 16, 1975, so that such provisions will be binding upon each subcontractor or vendor. The Contractor will take such action with respect to any sub-contracting or purchase order as the contracting agency may direct, as a means of enforcing such provisions, including sanctions for non-compliance; provided, however, that in the event the Contractor becomes involved in, or is threatened with, litigation with the subcontractor or vendor as a result of such direction by the contracting agency, the Contractor may request the State of Colorado to enter into such litigation to protect the interest of the State of Colorado. D. General. 1) The laws of the State of Colorado and rules and regulations issued pursuant thereto shall be applied in the interpretation, execution and enforcement of this contract. Any provision of this contract whether or not incorporated herein by reference which provides for arbitration by any extra-judicial body or person or which is otherwise in conflict with said laws, rules and regulations shall be considered null and void. Nothing contained in any • provision incorporated herein by reference which purports to negate this or any other special provision in whole or in part shall be valid or enforceable or available in any action at law whether by way of complaint, defense or otherwise. Any provision rendered null and void by the operation of this provision will not invalidate the remainder of this contract to the extent that the contract is capable of execution. 2) At all times during the performance of this Contract, the Contractor shall strictly adhere to all applicable federal and state laws, rules and regulations that have been or may hereafter be established. 3) The signatories hereto aver that they are familiar with 18-8-301, et. seq., (Bribery and Corrupt Influences) and 18-8-401, et. seq., (Abuse of Public Office), C.R.S. 1978 Replacement Vol., and that no violation of such provisions is present. 4) The signatories aver that to their knowledge, no state employee has a personal or beneficial interest whatsoever in the service or property described herein. IN WITNESS WHEREOF, the parties hereto have executed this Contract on•the.day first above written. Page 12 of 12 pages 22OO1 Contractor: „ BOARD OF COUNTY COMMISSIONERS ul Legal � ame� By: ` i OF WELD COUNTY Position 'Title) ,toe a rman fy-figs-63/ Of/00,/42 Soc. Sec. # or Federal I.D. # (If Corporation:) WELD COUNTY COMMUNITY RECTI0NS BOARD Atte t (Seal ) By � i Chairman C rporate cretary, or lent, Town/City/County Clerk Tilon.a,� U rr+K /ti A ATTEST: d/Ut4; WELD UNTTYY ER TO E BO D BY' DellY CL at O THE BOARD Page 13 of 12 Pages °A:1014 /rH/6ir 4f a RESIDENT POPULATION Historical and Current Population • The population at the Arapahoe County Residential Center is placed through sheriffs' departments or the Community Corrections Board. Sheriff Department Placements ACRC serves the Arapahoe and Douglas County Sheriffs' Departments. These departments have Arapahoe County jurisdiction or supervise inmates with some connection (residence, employment, family, etc. ) to the area. Therefore, the ACRC facility provides local supervision of such work-release placements. All current cases are on work-release or pre-release status. The total number of Sheriffs' Department placements from opening the facility to date is over 1,500. Over 1,100 completed their sentence successfully (without program violation) representing a "success rate" exceeding 75%. wHistorically over 90% of these cases are misdemeanors, less than 10% are felonies. The most common offenses involve driving offenses such as Driving with Ability Impaired, Driving Under the Influence, and Driving Under Suspension. These offenses comprise approximately 60% of the Sheriff's Department Placements. The other approximately 40% are miscellaneous offenses including Probation Violation (predominately driving related 'offenses) -- 17%, property offenses (Theft, Fraud, and Forgery) -- 10%, personal offenses (Harassment, Menacing, or misdemeanor Assault (generally in a domestic setting) at 8%, and drug related offenses at 5%. The referral/approval process for placement at ACRC has three levels. First, the sentencing court which has appropriate case information (such as presentence investigation reports and police offense reports) must declare a defendant as "work-release eligible." Secondly, the Sheriff's Department must evaluate the inmate (jail adjustment and behavior, employment status, and level of risk/need). Thirdly, the ACRC program and security staff conduct an intake and orientation of a new placement along with an initial behavioral observation. Any concerns regarding placement are communicated to Sheriff's Department staff and may result in removal of the placement. The length of stay for this placement type can be as short as 30 days and as long as two years. Approximately 80% are less than 90 days, 15% are 90 days to one year, and approximately 5% are more than one year. Males represent 93% of the placements, females 7%. 41 I Community Corrections Placements ACRC under contract with the Arapahoe County Community Corrections Board may 1 accept cases sentenced directly from court (diversion) and cases returning to the community from the Department of Corrections (transitional). llCommunity corrections provides the highest level of supervision possible while in the community and period of transition to the community from incarceration. li All community corrections placements are on work-release status, though unlike most county jail cases, most are placed on jobs after arrival at the center. ii All community corrections cases are felonies. Sentences range from six months to eight years. Transitional placements become community- eligible at sixteen months from a parole eligibility date. The average time II spent at the center ranges from four months to one year (depending upon resident progress and conditions of placement). II The referral/approval process for community corrections cases has three levels. Diversion case materials are referred to the Community Corrections Board (comprised of members of the professional criminal justice community and lay citizens) and the ACRC program. These records are evaluated. The program il and the Board have the right to accept or reject the case. If both the program and the board accept the case the sentencing court is notified and then may choose to consider sentencing. The Arapahoe County Probation il Department maintains oversight of the case throughout residency. Transitional community corrections referrals are initiated at the Department Lof Corrections through the offender classification system. Offenders who receive a "community corrections" classification (the lowest risk/need classification possible) and meet legal requirements generally are referred to the program in the community of origin or is the parole release destination. Il Again, the program and the Board must both accept the case to authorize placement. If the case is transferred, a Parole Officer maintains oversight • of the resident's progress. mid ill In summary, all residents placed at the Arapahoe County Residential Center must pass several levels of scrutiny prior to acceptance. All representatives illir evaluating each case carefully consider the manageability of the referral and public risk factors. This system is one of the most extensively regulated in ill the country. Its effectiveness is evidenced by the relatively high success rate and the lack of significant management problems associated with the program. Violations of program rules are not tolerated. Sanctions are levied against III any resident not complying to placement standards. Failures often relect a single violation (virtually all violations represent alcohol or drug use while away from the center or a misrepresentation of whereabouts resulting in an unauthorized location). 42 • ■ SUMMARY Ill * ACRC serves two agency types - sheriffs' departments and community corrections. li * Offenders are placed only after careful evaluation. * Program conditions are strict. Behavior which compromises the li program's integrity or which places the public at risk is simply not tolerated. II * The Littleton Police Department and the Arapahoe County Sheriff's Department provide quick and certain response in support of ACRC staff. II * ACRC has over a six-year record as a responsible member of the Littleton community and proposes no major changes in program operations. INON-RESIDENTIAL POPULATION II Arapahoe County Residential center supervises community-placed offenders who live at home. These offenders are categorized into two classes: il COMMUNITY CORRECTIONS NON-RESIDENTIAL STATUS - According to ACRC's contract with the Arapahoe County Community Corrections Board, non-residential community corrections placements may be supervised by ACRC upon completion of ili the residential program requirements. This status transfer must receive the concurrence of the Probation Department and the sentencing court. Typically, this transfer takes place between four to eight months after placement in the : residential program. The length of non-residential supervision generally is gisix months to two years. Non-residential Community Corrections cases are required to maintain responsible behavior to include housing arrangements, employment, and adherence to court-ordered conditions. Contact with ACRC's non-residential staff is adjusted to the level required by length of placement and the level of responsibility shown by the offender. Initially, the contact is no less than five times per week. Contacts include telephone, home visits, job checks, and office visits. DEPARTMENT OF CORRECTIONS INTENSIVE SUPERVISION - PAROLE (ISP) - schedule and administer random urine-screens and breathalyzer tests, record daily itineraries to supplement services of parole officers, and submit monthly status reports to the Department of Corrections. 43 of001A Exhibit B Division of Criminal Justice Diversion, Community Corrections NON-RESIDENTIAL MONTH-END BIWNG FORM Name of Program Month Year Staff Filling out Form Client's Judicial Dist. Program Director Signature Probatign Signature DCJ Staff Signature 23...b ai. RL'5 Q x[ 5 c • a< pi )..� fDatei?kilt'toAa n1 a e n e b. "{�°»N Leat�G p ' It estd* Noes «9 t..�omi( F>aaysv cesory `. " m n ,.m kng b .za Sz `�ZBso '2o-o i,+ce aA , r , '' beres�c� 7on Res, , ' ont'h` xRq `'�d'F ` .*, a.g 'xy,trer� MqQ q t t L OL I dy efh Killk i y :.:..�"n% ; ' 51x .. r . 22;001A Adco General Corporation 1-A-Nigirf' DATE(MM/DD/VY) CERTIFICATE OF INSURANCE ISSUE11-08-91 as' PRODUCER THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO J Adco General Corporation RIGHTS UPON THE CERTIFICATE HOLDER.THIS CERTIFICATE DOES NOT AMEND,EXTEND j P.O. Box 4005 OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. I Denver, CO 80204 COMPANIES AFFORDING COVERAGE COMPANY A LETTER n Essex Insurance Company COMPANY R. B INSURED LETTER Community Corrections, Inc. ; COMPANY C Co-munity Learning Center. & LETTER Arapahoe County Residential Ctr . COMPANY D 225 Lincoln St . LETTER Denver, CO 80203 COMPANY LETTER E COVERAGES THIS IS TO CERTIFY THAT POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED. NOTWITHSTANDING ANY REOUIREMENT,TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN,THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS,EXCLUSIONS,AND CONDITIONS OF SUCH POLICIES. CO POLICY EFFECTIVE POLICY EXPIRATION I LIABILITY LIMITS IN THOUSANDS EACH LTR TYPE OF INSURANCE POLICY NUMBER DATE(MMDD.YY) DATE IMM/DDYY) I OCCURRENCE AGGREGATE GENERAL LIABILITY BODILY A i Comprehensive Form INJURY $ $ X Premises/Operations PROPERTY Underground 3AD 5809 11-09-91 05-01-92 DAMAGE $ $ Explosion&Collapse Hazard X Products/Completed Operations . X Contractual COMBNED $ 1000 $ 1000 X Independent Contractors X I Broad Form Property Damage X Personal Injury PERSONAL INJURY $ 1000 XlProfessional AUTOMOBILE LIABILITY BODILY INJURY $Any Auto (Per Person, Scheduled Autos BODILY Other than\ INJURY All bwned Autos (Per $ Priv.Pass// Hired Autos PROPERTY Non-Owned Autos DAMAGE $ Garage Liability BI&PD COMBINED $ EXCESS LIABILITY Umbrella Form BI&PD COMBINED $ `$ Other than Umbrella Form OTHER DESCRIPTION OF OPERATIONS/LOCATIONS/VEHICLES/SPECIAL ITEMS Community Corrections - Juvenile & Adult CERTIFICATE HOLDER Additional Insured CANCELLATION . . . State of Colorado SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE THE EXPIRATION DATE THEREOF, THE ISSUING COMPANY WILL ENDEAVOR TO 3 Dept . of Public Safety MAIL 0 DAYS WRITTEN NOTICE TO THE CERTIFICATE HOLDER NAMED TO Div. Criminal Justice THE L ,BUT FAILURE TO MAIL SUCH NOTICE SHALL IMPOSE NO OBLIGATION OR LIABILITY OF ANY KIND UPON THE COMP• ,as AGENTS OR REPRESENTATIVES. 700 Kipling #3000 N. /, AUTHORIZED REPRESENTATIVE f,• v •Lakewood, CO 80215 ;s' - 707110 1 A • EXHIBIT D cv „` rata o . SOLE SOURCE PURCHASE REQUEST „` * •. 4 ! * MAY 21 •. * COLORADO' DIVISION OF PURCHASING •`/876 ` (FOR USE BY ALL AGENCIES & INSTITUTIONS) • Sole Source Procurement is an option if a purchase requirement is reasonably available only from a single vendor or if it otherwise qualifies under Code of Colorado Regulations, 1CCR101-9. See reverse side of this form for text of this rule. ' ATTACH THIS COMPLETED FORM TO YOUR PURCHASE REQUISITION WHEN • SUBMITTING A REQUEST FOR SOLE SOURCE 'PURCHASE BY PURCHASE ORDER. • IF PURCHASE IS TO'BE •MADE BY AN AGENCY CONTRACT, SUBMIT THIS FORM FOR PRIOR APPROVAL BEFORE CONTRACT NEGOTIATIONS. • REQUESTING AGENCY: Department of Public Safety, Division of Criminal Justice DESCRIBE SUPPLY(S)/SERVICE(S) TO BE PURCHASED: Community Corrections services for fiscal year 1991-92, as defined pursuant to Article 27, Title 17, C.R.S. APPROXIMATE COST: $ 19,787,890.00 RECOMMENDED VENDOR/CONTRACTOR: (Name & Address) • See Attachment A • • • SOLE SOURCE STATUS IS DETERMINED AS FOLLOWS: (List all vendors / contractors contacted. and describe criteria used to determine sole source status of the one recommended - - ATTACH ADDITIONAL PAGES IF • MORE SPACE IS NEEDED) • • The units of local'government, correctional boards, and non-governmental agencies listed •on Attachment A are being considered as sole source because they are the only contractors in the State of Colorado capable of providing community correctional services as defined pursuant to Article 27, Title 17,. C..R.S. • • REQUESTED: /` �� • AP ROVED by 2/ /JLA *K . d /V4( b • S�7/1 Agency Signature Date to Purchasing D ector Date • or Authorized R resentative • DP-45-3/9 • 1 •• 0 " 1 • COLORADO COMMUNITY CORRECTIONS SPNDARDS RESIDENTIAL rOF . CCl [ter` �r � ;= \'"i3O 2 5e 2 , T S�Ng NUM�� -� 18 7 6 .�c JULY 1, 1988 . 2 20011't COLORADO COMMUNITY CORRECTIONS STANDARDS RESIDENTIAL A. Administration and Organization A.1. Agency Structure A.2. Policy and Procedure A. 3. Personnel A.4. Fiscal Management B. Facility, Safety and Sanitation B.1. Facility B.2. Safety B. 3. Sanitation C. Programs and Services C.1. Acceptance Criteria C.2. Intake C.3. Programs C.4. Services ' C.5. Case Records Attachment A - Requirements for Internal Food Service Operations !?ADO.14. .•I a ..l o E • + M of 0 T. .•I of ,1 4.1 a, 'O I +i O 13 • 1 o za I I to o w N CI A U 6 u M C CO a o to C .4• O 0 al O al i+ rl C • Fu W •141,-I 0 01 0 p2 b > m 0 , aCi Aa .a V W o >, 9r-i es C .a O ox . O C O M L rl co C 0 ta E + N _ s., 0.0 C O 0O O.I U ..X C u I+ .a 11 GI a 1.1 r1 N .1 C .O N rl U FO E O C C .II .T.--1 ry y4 'p u L C .C .1 ,--I u w C G C OJCIC C C m 7 on o it ri PL L E E 'ri O al 'CI N I{ C W W O N .-1 C > L al vi N E 7 4 C. N a/ rl '.4 C C 0O CO T r, a x m a Po v o a co .-3 41 41 M ¢ co .- W 4 Cd a SIfIHX3 WELD COUNTY COMMUNITY CORRECTIONS BOARD CONTRACT WITH LARIMER COUNTY COMMUNITY CORRECTIONS DEPARTMENT THIS CONTRACT, Made this 1st day of July 1991, by and between the Board of Commissioners of Weld County, on behalf of Weld County Community Corrections Board, P.O. Box 758, Greeley, Colorado 80632 hereinafter referred to as the Board, and Larimer County Community Corrections Department, 315 W. Oak, Suite 100, Fort Collins, Colorado 80521 hereinafter referred to as the Contractor, • WHEREAS, authority exists in the Law and Funds have been budgeted, . appropriated and otherwise made available and a sufficient unencumbered balance thereof remains available for payment for the purchase of community corrections services; and WHEREAS, required approval,clearance and coordination has been accomplished from and with appropriate agencies; and WHEREAS, the Board has entered into a contract with the Colorado Department of Public Safety, Division of Criminal Justice, to provide community corrections services pursuant to Article 27, Title 17, C.R.S., as amended, during the State fiscal year 1991-92 and desires to subcontract With .Larimer County Community Corrections Department for the provision of such services. NOW THEREFORE, it is hereby agreed that 1. THE BOARD SHAW A. Payment for Services. 1) Compensate the Contractor in accordance with the schedule in Paragraph 1.A.3. for residential community correctional services. 2) Compensate the Contractor at a rate not to exceed an average of five dollars and twenty-five cents ($5.25) per day per offender for non-residential treatment. Billings for non-residential services shall be submitted on the Non- Residential Billing Form available at the Division of Criminal Justice, sample form marked as Exhibit "B" attached hereto and incorporated herein. Non- residential treatment services are more specifically-described in the proposal submitted by the Contractor, marked as Contractor's Exhibit "A" attached hereto and incorporated herein. • a ,001. 3) During the period of the contract, upon receipt of proper billing from the Contractor as provided in paragraph 2.K. herein, payment shall be made up to a maximum total payment of: $ 372,300 for residential transition placements at a daily rate of$30.00 per offender, $ - o - for residential transition placements for specialized services as described in Exhibit "A" at a daily rate of $40.00 per offender, $ 722,700 for residential transition placements for specialized services as described in Exhibit "A" at a daily rate of $44.00 per offender, $ 328,500 for residential diversion direct sentence and diversion condition of probation placements at a daily rate of $30.00 per offender, $ 53,655 for diversion non-residential placements at no more than $250.00 per month per offender, $30.00 per day per offender for diversion residential services provided for offenders referred from the 11th and 16th judicial districts, not to exceed allocations determined by the Division of Criminal Justice, 4) Changes in total reimbursement amounts for the above named services in consideration of increased or decreased levels of utilization in the original contract shall be made by a mutually signed letter of approval which shall include the folic. ing: a) Identification of Contract by Contract number and number of affected paragraph; b) Amount of increase or decrease in funding; c) Effective date of the funding change; d) Authorized signatures of the Board and the Contractor. It is understood that no change except funding amounts and resulting changes in utilization shall be made through the letter of approval. 5) The Contractor shall not be paid for the first day an offender participated in the program, but shall be compensated for the last day of an offender's participation.. . The day an offender transfers from Residential to Non- Residential status, the Contractor shall be paid the residential daily rate, but Page 2 of 12 pages 27:200.1.4 shall not be compensated for non-residential expenses. The day an offender transfers from Non-Residential to Residential status, the Contractor shall be paid for non-residential expenses, but shall not be compensated for the residential daily rate. 6) The Contractor shall use no more than one percent (1%) of their total residential diversion allocation for condition of probation clients, unless a written request is presented to and approved by the State. Reimbursement for any single client in residential diversion community corrections as a condition of probation will be limited to a maximum of thirty (30) days. 7) The Contractor may transfer up to ten percent (10%) of the total allocation among or between line items listed in paragraph 1.A.3. only if the transfer is . first reviewed and approved in writing by the State. 8) Funds allocated in this Contract are for services rendered during the current contract period and cannot be used to pay for community corrections services provided in prior or future fiscal years. 9) Any unexpended funds allocated or advanced to the Contractor by this contract shall be reverted to the Board. B. Subcontracts. Contractor may subcontract for community corrections services with any private agency or unit of local government for the purpose of rendering services to offenders, providing, however, that any subcontracts shall comply with the terms and provisions of this contract and all applicable sections of Article 27, Title 17, C.R.S., as amended. Any reference in this agreement to "Contractor'shall also apply to its subcontractors providing services pursuant to Article 27, Title 17, C.R.S., as amended. C. Payment for Travel. Reimburse the Contractor at the rate of $.24 per mile for travel, when such travel is requested by the Department of Corrections (DOC) or approved by the State for the purpose of transporting offenders from the State Correctional facilities to the Contractor's facility. The Contractor agrees that any and all travel to DOC correctional facilities shall be coordinated by DOC prior to the Contractor being reimbursed. The Contractor shall provide the Board and the State with travel reports setting forth the date of travel, mileage, DOC correctional facility visited and offenders transported. D. Noncompliance. Withhold funds when the Board or the State determines that the programs or facilities of the Contractor are not in compliance with this contract. Overpayments made by the Board, in the event of non-compliance, shall be recoverable by the Board from the Contractor. Page 3 of 12 pages F!'7,;(101/4 E. Limitation of Payments and Liabilities. Not be liable for any deficiency that the Contractor may incur in the operation of its program nor for any debts or expenditures incurred by the Contractor for ensuing fiscal years when funds for that purpose have not been appropriated or budgeted. F. Payments for Leaves of Absence. Pay for the following leaves of absence, as authorized and approved by DOC or the State Judicial Department (SJD): 1) "On-grounds leave" based on a pass earned by the offender for a. short period of time, ranging from one hour up to a weekend consisting of forty- eight (48) hours. An additional twenty-four (24) hours and/or travel time for out-of-town offenders may be approved by the appropriate probation or parole officer. • 2) "Off-grounds leave" for the purpose of which is to conduct a hearing or assessment regarding the continuation of the offender in community corrections, for a maximum allowable period of three (3) days. 3) "Emergency leave"caused by and limited to a serious life-threatening incident in the offender's immediate family, subject to a maximum.period of seven (7) days, to be reimbursed at 50% of the regular per diem rate. • 2. THE CONTRACTOR SHALL: A. Approval. Be approved by the local community corrections board in their jurisdiction and operate pursuant to Article 27, Title 17, C.R.S., as amended. B. Description of Services. Provide such services as specifically set forth in the proposal submitted to the Board for the provision of services to 1) offenders referred by DOC pursuant to Section 17-27-106(4)(a), C.R.S.; 2) offenders referred by SJD pursuant to Section 17-27-105(1), C.R.S.; 3) offenders referred by the State Board of Parole pursuant to 17-27-106.5, C.R.S. or, 4) offenders referred by SJD pursuant to 19-2-703(c) or 19-2-801(2)(a). A copy of such proposal submitted by the Contractor is attached hereto and incorporated herein, as "Exhibit A". C. Standards. Meet, maintain, and comply with all applicable guidelines or standards as provided by in Article 27, Title 17, C.R.S., as amended, and the "Colorado Community Corrections Standards", attached, marked as Exhibit "F" and incorporated herein by reference. Non-compliance may result in adjustment of ,..compensation rates as specified in paragraph 1.A.3. Page 4 of 12 pages P2O9.1 . D. Placement. Comply with Article 27, Title 17, C.R.S., as amended. E. Client Files. Maintain individual files for each offender participating in the Contractor's program as required by DOC/SJD. The individual files shall be maintained in a secure area, in a locked file cabinet or safe. Such files and criminal history records shall be maintained and disseminated pursuant to Section 24-72-202-204, C.R.S., and Section 24-.72-301-308, C.R.S.; and in compliance with Title 28 of the Code of Federal Regulations. F. Reports. Provide timely, prompt, and accurate reports as are or may be required by the State, DOC, SJD, or the Board during the period of the contract, which include but are not limited to statistical reports, caseload data, Community Corrections Client Information Forms, and other records documenting the types of services provided and the identity of the individual offenders receiving such services. The Community Corrections Client Information Form must be submitted to the State within forty-five (45) days of termination of each client. G. Review and Inspection. Make both fiscal and program files available within three • working days for review and inspection by the State, DOC, SJD or an authorized representative of the Board, to assure that the Contractor is providing the services and financial records required by this contract. H. Unauthorized Absence. Notify DOC or SJD, through the appropriate probation/parole officer, within four (4) hours after an offender becomes absent from the program without authorization. The Contractor shall keep the offender's position available for a period not to exceed one (1) day during the offender's unauthorized absence if DOC/SJD notifies the Contractor that it does desire to have the position kept available. The Board shall compensate the Contractor at full rate the day the offender escapes, and at 50% per diem the next day if DOC/SJD desires the position to be kept available. Absence Due to Arrest. Notify DOC/SJD immediately if they know an offender has been arrested and/or is in the custody of a federal, state, or local police authority, respectively. If the Contractor has requested and received written permission from DOC/SJD, the Board shall compensate the Contractor at full rate for the day the offender is arrested, and at 50% of the regular per diem rate for up to ten (10) days for maintaining the availability of a position during the offender's absence. J. Additional Services. Obtain prior written approval from the State and the Board before providing any additional billable services or evaluations not provided for by the terms- and conditions of this contract. If services are provided by the Contractor which exceed the maximum total payment as described in Paragraph Page 5 of 12 pages 1.A.3., neither the State nor the Board is liable for reimbursement. Should additional funding become available, the State or Board may, at their own option, choose to reimburse beyond the amount specified in Paragraph 1.A.3. K. Method of Billing. Bill the Board for services provided on such forms and in such manner as the Board and/or State may require. In order for the billing to be accepted by the Board, the signature of the appropriate probation or parole officer confirming the accuracy of the billing is required. The Contractor shall report the total costs of its program to the Board and the State within ten (10) days after the end of the fiscal year. The State or the Board may require the Contractor to provide an estimate of final year-end expenditures anytime within sixty (60) days prior to the end of the fiscal year. MICIMIXIXIIMKUJIMEXICOMICILINSElfeefiklIpEd 1xtaatixantats�syxxramssTsxarxb[am0raeadcxznxctisceutycxlx$ratecxxxtakt mxdx coin -- L. Reimbursement by Client. The Contractor shall charge each offender participating in a residential program the reasonable costs of the services not covered by state payments. The charges shall be collected on an ability to pay basis, but shall not exceed nine dollars ($9.00) per day while in residential placement. Offenders in non-residential placement shall be charged an amount that averages 20% of the amount billed to the State as described in paragraph 1.A.2. (i.e., the offenders are charged one dollar for every five dollars paid by the State for non-residential services). Each offender shall be issued receipts for fees collected. Any charges to offenders in excess of these limits must be approved in advance • by the State and local community corrections board. The Contractor must provide a description of such additional fees, including rates, services or products purchased, and program policies and procedures related to collecting and recordkeeping to the Division of Criminal Justice, the local community corrections board, and the referring agency. M. Inspections. Allow DCJ, DOC, SJD, Health Department employees or authorized representatives of the Board to inspect, with or without notice, the facilities, records, and services provided by the Contractor to determine the conditions under which the offenders are housed and treated. • Thexelartcaztaxtomparlittattioncandamomettorvikkaavilmatecinprismtgken Theft dectilloStagatOtatuamestilit xxxxxxonsmegx} Y xxxmani extuaaaccothanxiddrea grosco men'In MICppercignIMINIXix 2;xxxa Mtar anitiggICOM tix3r a =entarrestrf2btetiteta ntrixttvaclimantatamapribatestneatturcdadattorwitatekernwitio Page 6 of 12 pages 2-20014 1 ixonti agxami stinfig Ssr5rCcpl tta fraxtbemir egrixod a. _7 tkxxxxazzarauxaciatananctrnitixtetrixarequatecliatittwottistoxamarreenemayttlxxamS.07 karmamaxxrpem Croat :e tr martaxt x,skersamitEaxx»kiman ittatokractouluitiociditunipanousx lane [A erat➢r xeen tXtitha$JaaamiIxi aptutyxtuntg 3 tomon m ex tbanbixtittalifyoMpOlixxtratiMUSK10011114005axialnpatOOLSXX2134 faxxxotrtroateosivaxvottathattityxamtamperipaciamatjaainantaaraunn.0457 raffbettycasraxaxxxlintunosingtancimrcraccetaatticrywynuatoeiwarty lattraajtic Stiat tKe#x rl5t xx IMMORSx> nx7 C 4 tfirlt ci7tx x xx iff% Orafatril0DOWIVENIdid ideXIMxxiiflaft ap0tpiligag. TI xDZOt taxlr�Xaltx .tml4x� eil ltjmc�x cx�eUcxxar lxaa`),71 EXISIMMUMINAWS9fiiiiiffirirkiftiWIliriatiadrafilbiligatitKOMMWIRIMNi O. Referral for Medical Services. The Contractor shall identify sources of emergency medical services located within close proximity to their residential community corrections facility. Procedures shall be established to refer offenders requiring such services in the event of emergencies. Offenders are responsible for medical expenses, including emergency and dental, incurred while participating in programs unless other arrangements are approved by the referring agency. Offenders shall be advised of these responsibilities and agree to them before placement in a residential program. The Contractor shall immediately notify the referring agency (DOC or SJD) if a medical emergency occurs. The Board shall compensate the Contractor at the full rate the day an offender is placed in a hospital, and at 50% of the regular per diem rate for up to seven (7) days for holding a bed available during the hospitalization of an offender, unless the referral notifies the Contractor otherwise. P. Record Retention. Retain all books, records, and other documents of any part pertaining to this agreement for five (5) years after final payment, and allow any person duly authorized in writing by the State or the Board to have full access to and a right to examine and copy any of the above materials during such period. Q. Confidentiality of Records. Comply with all laws regarding confidentiality of offenders' records. Any request for information, including but not limited to offenders' records, shall be referred by the Contractor to DOC/SJD. Page 7 of 12 pages 220014 R. Drug Tests. Perform periodic and unscheduled chemical tests to determine the use of drugs by offenders in the Contractor's residential and non-residential program. S. Supervision. Provide 24-hour-a-day, seven-day-a-week staff supervision of the offenders assigned to the facility as specified in the "Colorado Community Corrections Standards". T. State and Local Regulations. Comply with all state and local health, safety, fire, building and zoning requirements. • U. Fiscal Accounting of Clients. Maintain an accurate fiscal accounting of the earnings of all offenders assigned to their program or facility including, but not . limited to: gross earning, net earning, federal, state and local taxes paid, amount of restitution agreed to and paid, savings account, subsistence charged and collected, and any other outstanding financial obligations. V. Information Provided. Provide information upon request of the appropriate DOC/SJD officers or authorized representative of the Board regarding the activities and adjustment of offenders assigned to their program. Collect, maintain and . make available to DOC/SJD or the Board ongoing data regarding employment, alcohol abuse, drug abuse, psychological problems and treatment, vocational or educational needs and services, re-arrest or other criminal activity, and restitution. W. Fiscal Audit. Provide a complete independent fiscal audit for the contract period and deliver such audit to the State and the Board upon request. Such requirement may be waived, all or in part, by the State and the Board. 3. MUTUAL PROVISIONS: A. Effective Dates. The period of this contract shall be from July 1, 1991, through June 30, 1992. B. Assignment. The rights and duties arising under this contract shall not be assigned or delegated without the prior written consent of the State or the Board. C. Independent Contractor. The Contractor is rendering services as an independent contractor, not as an employee, and shall be accountable to the State and the Board for the ultimate results of its actions but shall not be subject to the direct supervision and control of the State or the Board except as otherwise provided herein. Neither the Contractor not any agent, employee, or servant of Contractor shall be or shall be deemed to be an employee, agent, or servant of the State or Page 8 of 12 pages e2 ,fit the Board. Contractor shall pay when due all requiredFemployment taxes and income tax withholding, shall provide and keep in force,worker's compensation (and show proof of such insurance) and unemployment compensation insurance in the amounts required by law, and shall be solely and entirely responsible for its acts and the acts of its agents, employees, servants and the subcontractors during the performance of this contract. See *through a self-insurance plogiaw or otherwise, D. Termination. This agreement may be terminated by either party by written notice of cancellation either mailed to or personally served upon the other party at the addresses as stated in this contract. Any notice of termination must be mailed by certified mail, return receipt requested, or personally delivered at least fifteen (15) days prior to the effective date of such cancellation. E. Modification. This contract consists of (1) this document; (2) the proposal submitted to the State and the Board for the provision of services to offenders in the custody of the State which is marked as Contractor's Exhibit "A", a copy of which is attached hereto and identified for reference as Exhibit "A", (3)bdxfdifcl s a d atCeif urarara[zaman₹txag C7 ftfiplattiX 6ix2M1X 'rWAtifit Thin M Irani (4) "Colorado Community Corrections Standards" marked as Exhibit "F". In the event there are any inconsistencies, ambiguits, or omissions between this document and Contractor's Exhibit "A", Exhibit "s", or Exhibit "F", this document will govern over the provisions of Contractor's Exhibit "A", Exhibit"B",fizaticxnx' or Exhibit "F". *Non-Residential BillingForm marked as E iibit'$" This contract is intended as the complete integration of all understanding between the parties. No prior or contemporaneous addition, deletion, or other amendment hereto shall have any force or effect whatsoever, unless embodied herein in writing. No subsequent novation, renewal, addition, deletion or other amendment hereto shall have any force or effect unless embodied in a written contract executed and approved pursuant to the State of Colorado fiscal rules. F. Breach. A breach of this contract shall not be deemed to be a waiver of any subsequent breach or default of the contract. G. Third-Party Beneficiary. The enforcement of the terms and conditions of this contract, and all rights of action relating to such enforcement, shall be strictly reserved to the Board and the Contractor, and nothing contained in this contract shall give or allow any claim or right of action whatsoever by any other or third person. It is the express intent of the parties to this contract that any person receiving services or benefits under this contract shall be deemed an incidental beneficiary only. H. Notice. Any notice provided for in this contract shall be in writing and served by • Page 9 of 12 pages 220014 personal delivery or by registered or certified mail, return receipt requested and postage prepaid, at the addresses listed below under the signature of each party to this contract, until such time as written notice of a change of address is given to the said parties. 4. SPECIAL PROVISIONS: A. Fund Availability. Financial obligations of the State and Board payable after the current fiscal year are contingent upon funds for that purpose being appropriated, budgeted and otherwise made available. vtivinuambroxietwartmostitawaxtritIcanimmoarattittigimitamaggittic mgatnetcapsynananetwomagyapotnitymetwonawancimaxavientuty � >iiimitt0i&7 max Eli enter cutou x iimagi4x spite pbuiliQueotramaceWeietaWaripaiwadialeivraiwitxtUni vows(Witi rX9E31ii C. Discrimination and Affirmative Action. The Contractor agrees to comply with the letter and spirit of the Colorado Antidiscrimination Act of 1957, as amended, and other applicable law respecting discrimination and unfair employment practices (24-34-402. C.R.S. 1982 Replacement Vol.), and as required by Executive Order, Equal Opportunity and Affirmative Action, dated April 16, 1975. Pursuant thereto, the following provisions shall be contained in all State contracts or subcontracts. During the performance of this contract, the Contractor agrees as follows: 1) The Contractor will not discriminate against any employee or applicant for employment because of race, creed, color, national origin, sex, marital status, religion, ancestry, mental or physical handicap, or age. The Contractor will take affirmative action to insure that applicants are employed, and that employees are treated during employment, without regard to the above mentioned characteristics. Such action shall include, but not be limited to the following: employment, upgrading, demotion, or transfer, recruitment or recruitment advertising; lay-offs or terminations; rates of pay or other forms of compensation; and selection for training, including apprenticeship. The Contractor agrees to post in conspicuous places, available to employees and applicants for employment, notices to be provided by the contracting officer setting forth provisions of this non-discrimination clause. 2) The Contractor will, in all solicitations or advertisements for employees placed •-- by or on behalf of the Contractor, state that all qualified applicants will receive Page 10 of 12 pages 920911; consideration for employment without regard to race, creed, color, national origin, sex, marital status, religion, ancestry, mental or physical handicap, or age. 3) The Contractor will send to each labor union or representative of workers with which he has collective bargaining agreement or other contract or understanding, notice to be provided by the contracting officer, advising the labor union or workers' representative of the contractor's commitment under the Executive Order, Equal Opportunity and Affirmative Action, dated April 16, 1975, and of the rules, regulations, and relevant Orders of the Governor. • 4) The Contractor and labor unions will furnish all information and reports required by Executive Order, Equal Opportunity and Affirmative Action of. April 16, 1975, and by the rules, regulations and Orders pf the Governor, or pursuant thereto, and will permit access to his books, records, and accounts by the contracting agency and the office of the Governor or his designee for purposes of investigation to ascertain compliance with such rules, regulations and orders. 5) A labor organization will not exclude any individual otherwise qualified from full membership rights in such labor organization, or expel any such individual from membership in such labor organization or discriminate against any of its members in the full enjoyment of work opportunity, because of race, creed, color, sex, national origin, or ancestry. 6) A labor organization, or the employees or members thereof will not aid, abet, incite, compel or coerce the doing of any act defined in this contract to be discriminatory or obstruct or prevent any person from complying with the provisions of this contract or any order issued thereunder; or attempt either directly or indirectly, to commit any act defined in this contract to be discriminatory. 7) In the event of the Contractor's non-compliance with the non-discrimination clauses of this contractor or with any of such rules, regulations, or orders, this contract may be canceled, terminated or suspended in whole or in part and the Contractor may be declared ineligible for further State and Board contracts in accordance with procedures, authorized in Executive Order, Equal Opportunity and Affirmative Action of April 16, 1975 and the rules, regulations, or orders promulgated in accordance therewith, and such other sanctions as may be imposed and remedies as may be invoked as provided in Executive Order, Equal Opportunity and Affirmative Action of April 16, 1975, or by rules, ..regulations, or orders promulgated in accordance therewith, or as otherwise provided by law. Page 11 of 12 pages F2 JO011., 1 8) The Contractor will include the provisions of paragraph (1) through (8) in every sub-contract and subcontractor purchase order unless exempted by rules, regulations, or orders issued pursuant to Executive Order, Equal Opportunity and Affirmative Action of April 16, 1975, so that such provisions will be binding upon each subcontractor or vendor. The Contractor will take such action with respect to any sub-contracting or purchase order as the contracting agency may direct, as a means of enforcing such provisions, including sanctions for non-compliance; provided, however, that in the event the Contractor becomes involved in, or is threatened with, litigation with the subcontractor or vendor as a result of such direction by the contracting agency, the Contractor may request the State of Colorado to enter into such litigation to protect the interest of the State of Colorado. D. General. 1) The laws of the State of Colorado and rules and regulations issued pursuant thereto shall be applied in the interpretation, execution and enforcement of this contract. Any provision of this contract whether or not incorporated herein by reference which provides for arbitration by any extra-judicial body or person or which is otherwise in conflict with said laws, rules and regulations shall be considered null and void. Nothing contained in any provision incorporated herein by reference which purports to negate this or any other special provision in whole or in part shall be valid or enforceable or available in any action at law whether by way of complaint, defense or otherwise. Any provision rendered null and void by the operation of this provision will not invalidate the remainder of this contract to the extent that the contract is capable of execution. 2) At all times during the performance of this Contract, the Contractor shall strictly adhere to all applicable federal and state laws, rules and regulations that have been or may hereafter be established. 3) The signatories hereto aver that they are familiar with 18-8-301, et. seq., (Bribery and Corrupt Influences) and 18-8-401, et. seq., (Abuse of Public Office), C.R.S. 1978 Replacement Vol., and that no violation of such provisions is present. 4) The signatories aver that to their knowledge, no state employee has a personal or beneficial interest whatsoever in the service or property described herein. IN WITNESS WHEREOF, the parties hereto have executed this Contract on-the-day first above written. Page 12 of 12 pages 21/10014 I Contractor: Community Corrections Board: Board of Camiissioners (Full Legal Name) of L&In F Camty,-Calorado • � Position (Title) Qiai an //c9" as Gca Chairman, Comm. Cor . Board Soc. Sec. # or Federal I.D. # BOARD OF COUNTY COMMISSIONERS OF WELD COUNTY (If Corporation:) Attest (Seal) By: By /t��fru---'" C airman Cl/Otani, Corpora Secretary, or Equivalent, �� ToWn/C' !County Clerk ATTEST: Lite WELD OUNTY C E TO THE BOARD DATE: O 40‘1...) \b A ti . � APPROVED AS 0 FO : BY.IDEP C ER T HE BOARD imaa Assistant County Attorney • • Page 13 of 12 pages $001. • LARIMER COUNTY COMMUNITY CORRECTIONS PROGRAM DESCRIPTION JUNE 1 , 1991 The Larimer County Community Corrections Department. advocates options within the community for adults and juveniles while seeking to protect the community , deter criminal and delinquent behavior , as well ;,,s provide counseling , educational and supportive services to clients and their families . Adult Residential Services supervises , monitors And ouides offenders within a residential setting in order to encourage and support the development of behavior expected of law-abiding citizens who contribute to the community . The program accomplishes this by rewarding and confronting behavior , providing positive role models , working with existing community agencies and maintaining the security of the community , staff , residents and i acilit.y . Adult Community Supervision and Court Services facilitates judicial release decisions by providing verified bonding information and recommendations; assesses offenders to develop effective sentencing options and community supervision plans; and counsels and supervises adult offenders while they reside in their own homes to assist in maintaining law abiding life styles without the support of a structured residential setting . A . SCREENING AND ASSESSMENT_ PROCESS,._ 1 . Diversion: Referrals are received directly from District. Court . Two full time employees are responsible' for collecting background information and interviewing they candidate using the Level of Supervision Inventory ( LSI ) ( attachment 1 ) and determining acceptability under the criteria adopted by the Community Corrections Board ( attachment 2 ) . Psychiatric testing ( MMPI , FIRO-B , Incomplete Sentence Blank ) is administered when particular areas of +::oncerr, exist . Upon completion of data collection , each case is presented to an internal .`:elections Committee for a decision to accept. or reject . Those cases that are not acceptable by Board criteria but are determined to be acceptable by the Selection Committee because of mitigating circumstances are presented to a Board Selection Committee for a final decision as to acceptance or rejection . A report is provided to the court for use at sentencing . 2 . Transition: Referrals are received directly from the Department of Corrections ( DOC ) . The Residential Program Manager conducts a review of documents provided by the DOC to determine acceptability under Board criteria and identify pertinent information for evaluation, by the Selection Committee . As in Diversion , all Transition cases are presented to the internal Selection Committee for determination, of the department 's position regarding acceptance or rejection . Those cases not acceptable under Board criteria but acceptable by the Committee because of mitigating circumstances are presented to the Board Selection Committee for a final decision regarding acceptance or rejection . .J f' Page 55 • • B . CASE PLANNING PROCEDURES: i 1-,p C z+se Management Case planning occurs through use of and process . Upon Classification ( CMC ) instrument ( attachment 3 ) arrival , all residents *re ab tabulated interviewed using the l scored to determine 1 interview Answers are _ format . system . Supervision plans supervision cateoorY defined by the CMC syy are developed following the interview , and are updated periodically by assigned case managers . C.�. FORMATS USED_ FOR_ CASE RECORDS;.._a 4 part filing system with Case records are maintained in documents filed according to the department Filing Order for Client Files ( attachment. 4 ) , D , LEVEL SYSTEM_;_ Please refer to the program Manual included in this exhibit . E,_ RANGES- AND TYPES OF SERVICE:_ ya.rnra ti's 1 . Substance Abuse Monitoring and Treatment : Urine r i n_R are taken in-house and transported to the Colorado nHealth `IDepartment use are 1'Ol" testing . Breathalyzers and c�nt.cirJtO community agencies .Treatment is provided through referral 2 . Employment Assistance: Informal assistance in job search techniques and skill is provided in-house . Formal referral�Tto Larimer County Emrployment. and Training Services is made for assistance and for training in job seeking skills and career enhancement. techniques . 3 . Flask: Education Programs: The WRAT test is administered Services are provided iou eo deter to onmuunityiolpro ams ladministered by the local through referral to summer school district and Front Range Community College . During months , GED instruction is provided at the facility . 4 . Mental Health Services: Referral is made to the Larimer County Mental Health Department. . 5 . Financial Management Services: Budget management is provided in-house through case managers. Community agencies are utilized if long term issues exist . 6 . Specialized Services: Cognitive Skills Training through use of the Reasoning_ and Rehah -litat on materials and process developed by Dr . Robert Ross is utilized in--house . Other specialized services are provided througreferral area t+o outside agenciesfc? pywith identified expertise in the treatmentwith fee arrangements and for profit providers are utilized , considered . SP$0014 Page 56 Exhibit B Division of Criminal Justice Diversion, Community Corrections NON-RESIDENT1AL MONTH-END BIWNG FORM Name of Program Month Year Staff Filling out Form Client's Judicial Dist. Program Director Signature Probatign Signature DCJ Staff Signature ' tered e' ea edj pi • i e e a P t:..C'a x r re 1i! ! •ctvAl `;O •; n?;s.. .: .,'• • • • t.:' i39 qt b` t A' #.**..,,, Y SEE�°.sn`° 5 ,04- if , . ,a'o� �� OTAt_ s s.; ‘_.X ,n, ti • Risk Management Department A Commirmcnr To Prog.tas Michael Burch,CSP, Risk Manager (303)498-7380 Post Office Box 1790 . _ ,1 Fort Collins Colorado 80522-1190 • ARIMER COUNTY COLORADO 1 53 CERTIFICATE OF SELF-INSURANCE s certificate is issued as a matter of information only and confers no rights upon the certificate holder. This tificate does not amend, extend or alter the coverage afforded or the immunities provided by law. E AID ADDRESS Of SELF-INSURED: COVERAGE: ins Comity, tolondo aid ito de artseits, Effective 12:01 a... July I, 1991, Latimer Conty nits, boards, officials aid employees. btcase self-inmror with retards to its 9ueri1 aid attosolile liability esoenrii. The limits of liability P. 0. lox 1190 thous om this certificate are those for which the Ft. Collies, Colorado I0S22 • Cousty accept, reoposoibility pse.waat to tie Colorado Goveristst 2assity Act, Settles 24-10-101, et seq., C.A.S. COVERAGE EXPIRATION LIMITS OF LIABILITY ERAL LIABILITY • Bodily !misty aid lath poises $110,000 6/30/92 P each $400,000 Coubised I/A AUTOMOTIVE LIABILITY Wily !elm aed lack poises 9110,000 6/30/92 Property 0 each etcurreatt 9400,000 Cosbiee4 I/A PROPERTY All. Risk Property 910,000 6/30/92 tones it eacea of $10,000 are inured by Milian) Volta laureate Cotpaey criptioils of Operations/Locations/Vehicles/Special Items: Re: CONTRACT BETWEEN LARIMER COUNTY COMMUNITY CORRECTIONS AND THE CRIMINAL JUSTICE DEPARTMENT tie treat of amy chase is coverage, Latimer Ceeity will esdarer to ail notice to the certificate bolder, bit lure to sail suck attic. shall latest Co obligation or liability of any kiid epos the Coraty. claims made under this certificate must be done in strict conformance with C.R.S. 24.10-101 et see tificate Holder: Date Issued: June 3. 1991 DIVISION OF CRIMINAL JUSTICE 700 KIPLING 13000 DENVER, COLORADO 80215 . 02001.4 BOARD OF COUNTY COMMISSIONERS unlyn W.Hotchkiss M.J.'Moe'Mekoiburg Daryle W.Klassen • District I District II District III Pane )01 E}DEIBIT D ita o . SOLE SOURCE PURCHASE REQUEST •\`- * COLORADO. DIVISION OF PURCHASING Nil 'F/a76 * (FOR USE BY ALL AGENCIES & INSTITUTIONS) Sole Source Procurement is an option if a purchase requirement is reasonably available only from a single vendor or if it otherwise qualifies under Code of Colorado Regulations, 1CCR101-9. See reverse side of this form for text of this rule. ATTACH THIS COMPLETED FORM TO YOUR PURCHASE REQUISITION WHEN • SUBMITTING A REQUEST FOR SOLE SOURCE .PURCHASE BY PURCHASE ORDER. • IF PURCHASE IS TO'BE 'MADE BY AN AGENCY CONTRACT, SUBMIT THIS FORM FOR PRIOR APPROVAL BEFORE CONTRACT NEGOTIATIONS. • REQUESTING AGENCY: Department of Public Safety, Division of Criminal Justice DESCRIBE SUPPLY(S)/SERVICE(S) TO BE PURCHASED: Community Corrections services for fiscal year 1991-92, as defined pursuant to Article 27, Title 17, C.R.S. APPROXIMATE COST: $ 19,787,890.00 . RECOMMENDED VENDOR/CONTRACTOR: (Name & Address) See Attachment A • ' SOLE SOURCE STATUS IS DETERMINED AS FOLLOWS: (List all vendors / ' contractors contacted and describe criteria, used to determine sole source status of the one recommended - - ATTACH ADDITIONAL PAGES IF • MORE SPACE IS NEEDED) . • The units of local government, correctional boards, and non-governmental agencies listed on Attachment A are being considered as sole source because they are the only contractors in the State of Colorado capable of providing community . correctional services as defined pursuant to Article 27, Title 17,. C..R.S. REQUESTED: AP, ROVED • by 3J/ /JL . . 51/4(( b SAA/ • _;Agency Signature Date te Purchasing or Authorized R D Date resentati ector -D DP-45-3/91 °'2,011:" 1 COLORADO COMMUNITY CORRECTIONS ST ° ND A PDS _ - 1 RESIDENTIAL OF ' 9 g O1c; cf77: 1 s' 4 cc)) y ti r '` ��N 1876:V JULY 1, 1988 , COLORADO COMMUNITY CORRECTIONS STANDARDS RESIDENTIAL A. Administration and Organization A.1. Agency Structure A.2. Policy and Procedure A.3. Personnel A.4. Fiscal Management B. Facility, Safety and Sanitation B.1. Facility B.2. Safety B.3. Sanitation C. Programs and Services C.1. Acceptance Criteria C.2. Intake C.3. Programs C.4. Services C.5. Case Records Attachment A - Requirements for Internal Food Service Operations 00'i .d at .. 0 H 1 + M . al 0 r I—I .4 L C N b 1 .4 G m O 0 Z O I I IA H C p g 0 p L 0 p yZ 0 W O m C .1 O U N 0 F D. a] L • F 4 0 H O 0 i 03 U tV Csa -as 0 W 1 O >% eH r o a U a 0 vd L •i N C _ 0 i+ E I I + • l+ aU C u Opp 0 U ea • at W N .4 V pa E m E C .T4r1 a of 1.4 q u u 0 v E a7 6 01 al C a 03 7 C.1 u .4 vrti C 14-1 0 0i E E m .I ea t C > a N I .4 m 2 7 0. 0 m a)) +-1 .4 L 0 -a W N A +'t 0. X a1 0.'O C - ca .O1M 6an •u• aw •C-1 W U - v 0 SISIAX3 Mesa Tunty Contract /MCA 91-137 WELD COUNTY COMMUNITY CORRECTIONS BOARD CONTRACT WITH MESA COUNTY COMMUNITY CORRECTIONS THIS CONTRACT, Made this 1st day of July 1991, by and between the Board of Commissioners of Weld County, on behalf of Weld County Community Corrections Board, P.O. Box 758, Greeley, Colorado 80632 hereinafter referred to as the Board, and Mesa County Community Corrections 559 Pitkin Avenue, Grand Junction, Colorado 81501 of Mesa. County, Colorado , hereinafter referred to as the Contractor, WHEREAS, authority exists in the Law and Funds have been budgeted, . appropriated and otherwise made available and a sufficient unencumbered balance thereof remains available for payment for the purchase of community corrections services; and WHEREAS, required approval, clearance and coordination has been accomplished from and with appropriate agencies; and WHEREAS, the Board has entered into a contract with the Colorado Department of Public Safety, Division of Criminal Justice, to provide community corrections services pursuant to Article 27, Title 17, C.R.S., as amended, during the State fiscal year 1991-92 and desires to subcontract with . Mesa County Community Corrections for the provision of such services. NOW THEREFORE, it is hereby agreed that 1. THE BOARD SHALL: A. Payment for Services. 1) Compensate the Contractor in accordance with the schedule in Paragraph 1.A.3. for residential community correctional services. 2) Compensate the Contractor at a rate not to exceed an average of five dollars and twenty-five cents ($5.25) per day per offender for non-residential treatment. Billings for non-residential services shall be submitted on the Non- Residential Billing Form available at the Division of Criminal Justice, sample form marked as Exhibit "B" attached hereto and incorporated herein. Non- residential treatment services are more specifically-described in the proposal submitted by the Contractor, marked as Contractor's Exhibit "A" attached hereto and incorporated herein. 3) During the period of the contract, upon receipt of proper billing from the Contractor as provided in paragraph 2.K. herein, payment shall be made up to a maximum total payment of: $ 372,300 for residential transition placements at a daily rate of$30.00 per offender, $ - o - for residential transition placements for specialized services as described in Exhibit "A" at a daily rate of $40.00 per offender, $ 722,700 for residential transition placements for specialized services as described in Exhibit "A" at a daily rate of $44.00 per offender, • $ 328,500 for residential diversion direct sentence and diversion condition of probation placements at a daily rate of $30.00 per offender, $ 53,655 for diversion non-residential placements at no more than $250.00 per month per offender, $30.00 per day per offender for diversion residential services provided for offenders referred from the 11th and 16th judicial districts, not to exceed allocations determined by the Division of Criminal Justice, 4) Changes in total reimbursement amounts for the above named services in consideration of increased or decreased levels of utilization in the original contract shall be made by a mutually signed letter of approval which shall include the follcwing: a) Identification of Contract by Contract number and number of affected paragraph; b) Amount of increase or decrease in funding; c) Effective date of the funding change; d) Authorized signatures of the Board and the Contractor. It is understood that no change except funding amounts and resulting changes in utilization shall be made through the letter of approval. 5) The Contractor shall not be paid for the first day an offender participated in the program, but shall be compensated for the last day of an offender's participation... The day an offender transfers from Residential to Non- Residential status, the Contractor shall be paid the residential daily rate, but Page 2 of 12 pages 22001 i shall not be compensated for non-residential expenses. The day an offender transfers from Non-Residential to Residential status, the Contractor shall be paid for non-residential expenses, but shall not be compensated for the residential daily rate. 6) The Contractor shall use no more than one percent (1%) of their total residential diversion allocation for condition of probation clients, unless a written request is presented to and approved by the State. Reimbursement for any single client in residential diversion community corrections as a condition of probation will be limited to a maximum of thirty (30) days. 7) The Contractor may transfer up to ten percent (10%) of the total allocation among or between line items listed in paragraph 1.A.3. only if the transfer is. first reviewed and approved in writing by the State. 8) Funds allocated in this Contract are for services rendered during the current contract period and cannot be used to pay for community corrections services provided in prior or future fiscal years. 9) Any unexpended funds allocated or advanced to the Contractor by this contract shall be reverted to the Board. • B. Subcontracts. Contractor may subcontract for community corrections services with any private agency or unit of local government for the purpose of rendering services to offenders, providing, however, that any subcontracts shall comply with the terms and provisions of this contract and all applicable sections of Article 27, Title 17, C.R.S., as amended. My reference in this agreement to"Contractor'shall also apply to its subcontractors providing services pursuant to Article 27, Title 17, C.R.S., as amended. C. Payment for Travel. Reimburse the Contractor at the rate of $.24 per mile for travel, when such travel is requested by the Department of Corrections (DOC) or • approved by the State for the purpose of transporting offenders from the State Correctional facilities to the Contractor's facility. The Contractor agrees that any and all travel to DOC correctional facilities shall be coordinated by DOC prior to the Contractor being reimbursed. The Contractor shall provide the Board and the State with travel reports setting forth the date of travel, mileage, DOC correctional facility visited and offenders transported. D. Noncompliance. Withhold funds when the Board or the State determines that the programs or facilities of the Contractor are not in compliance with this contract. Overpayments made by the Board, in the event of non-compliance, shall be recoverable by the Board from the Contractor. Page 3 of 12 pages 4J�'? 01 713 d ... ' J. f E. Limitation of Payments and Liabilities. Not be liable for any deficiency that the Contractor may incur in the operation of its program nor for any debts or expenditures incurred by the Contractor for ensuing fiscal years when funds for that purpose have not been appropriated or budgeted. F. Payments for Leaves of Absence. Pay for the following leaves of absence, as authorized and approved by DOC or the State Judicial Department (SJD): 1) "On-grounds leave" based on a pass earned by the offender for a. short period of time, ranging from one hour up to a weekend consisting of forty- eight (48) hours. An additional twenty-four (24) hours and/or travel time for out-of-town offenders may be approved by the appropriate probation or parole officer. ' 2) "Off-grounds leave" for the purpose of which is to conduct a hearing or assessment regarding the continuation of the offender in community corrections, for a maximum allowable period of three (3) days. 3) "Emergency leave"caused by and limited to a serious life-threatening incident in the offender's immediate family, subject to a maximum period of seven (7) days, to be reimbursed at 50% of the regular per diem rate. • 2. THE CONTRACTOR SHALL A. Approval. Be approved by the local community corrections board in their jurisdiction and operate pursuant to Article 27, Title 17, C.R.S., as amended. B. Description of Services. Provide such services as specifically set forth in the proposal submitted to the Board for the provision of services to 1) offenders referred by DOC pursuant to Section 17-27-106(4)(a), C.R.S.; 2) offenders referred by SJD pursuant to Section 17-27-105(1), C.R.S.; 3) offenders referred by the State Board of Parole pursuant to 17-27-106.5, C.R.S. or, 4) offenders referred by SJD pursuant to 19-2-703(c) or 19-2-801(2)(a). A copy of such proposal submitted by the Contractor is attached hereto and incorporated herein, as "Exhibit A". C. Standards. Meet, maintain, and comply with all applicable guidelines or standards as provided by in Article 27, Title 17, C.R.S., as amended, and the "Colorado Community Corrections Standards", attached, marked as Exhibit "F" and incorporated herein by reference. Non-compliance may result in adjustment of -_ compensation rates as specified in paragraph 1.A.3. Page 4 of 12 pages (20014 D. Placement. Comply with Article 27, Title 17, C.R.S., as amended. E. Client Files. Maintain individual files for each offender participating in the Contractor's program as required by DOC/SJD. The individual files shall be maintained in a secure area, in a locked file cabinet or safe. Such files and criminal history records shall be maintained and disseminated pursuant to Section 24-72-202-204, C.R.S., and Section 24-.72-301-308, C.R.S.; and in compliance with Title 28 of the Code of Federal Regulations. F. Reports. Provide timely, prompt, and accurate reports as are or may be required by the State, DOC, SJD, or the Board during the period of the contract, which include but are not limited to statistical reports, caseload data, Community Corrections Client Information Forms, and other records documenting the types of services provided and the identity of the individual offenders receiving such services. The Community Corrections Client Information Form must be submitted to the State within forty-five (45) days of termination of each client. G. Review and Inspection. Make both fiscal and program files available within three - working days for review and inspection by the State, DOC, SJD or an authorized representative of the Board, to assure that the Contractor is providing the services and financial records required by this contract. H. Unauthorized Absence. Notify DOC or SJD, through the appropriate probation/parole officer, within four (4) hours after an offender becomes absent from the program without authorization. The Contractor shall keep the offender's position available for a period not to exceed one (1) day during the offender's unauthorized absence if DOC/SJD notifies the Contractor that it does desire to have the position kept available. The Board shall compensate the Contractor at full rate the day the offender escapes, and at 50% per diem the next day if DOC/SJD desires the position to be kept available. Absence Due to Arrest. Notify DOC/SJD immediately if they know an offender has been arrested and/or is in the custody of a federal, state, or local police authority, respectively. If the Contractor has requested and received written permission from DOC/SJD, the Board shall compensate the Contractor at full rate for the day the offender is arrested, and at 50% of the regular per diem rate for up to ten (10) days for maintaining the availability of a position during the offender's absence. J. Additional Services. Obtain prior written approval from the State and the Board before providing any additional billable services or evaluations not provided for by the terms- and conditions of this contract. If services are provided by the Contractor which exceed the maximum total payment as described in Paragraph Page 5 of 12 pages (� vli;001 i 1.A.3., neither the State nor the Board is liable for reimbursement. Should additional funding become available, the State or Board may, at their own option, choose to reimburse beyond the amount specified in Paragraph 1.A.3. K. Method of Billing. Bill the Board for services provided on such forms and in such manner as the Board and/or State may require. In order for the billing to be accepted by the Board, the signature of the appropriate probation or parole officer confirming the accuracy of the billing is required. The Contractor shall report the total costs of its program to the Board and the State within ten (10) days after the end of the fiscal year. The State or the Board may require the Contractor to provide an estimate of final year-end expenditures anytime within sixty (60) days prior to the end of the fiscal year. The Contractor agrees to use funds on an equal quarterly basis, unless authorized otherwise by the State or the Board. L. Reimbursement by Client. The Contractor shall charge each offender participating in a residential program the reasonable costs of the services not covered by state payments. The charges shall be collected on an ability to pay basis, but shall not exceed nine dollars ($9.00) per day while in residential placement. Offenders in non-residential placement shall be charged an amount that averages 20% of the amount billed to the State as described in paragraph 1.A.2. (i.e., the offenders are charged one dollar for every five dollars paid by the State for non-residential services). Each offender shall be issued receipts for fees collected. Any charges to offenders in excess of these limits must be approved in advance • by the State and local community corrections board. The Contractor must provide a description of such additional fees, including rates, services or products purchased, and program policies and procedures related to collecting and recordkeeping to the Division of Criminal Justice, the local community corrections board, and the referring agency. M. Inspections. Allow DCJ, DOC, SJD, Health Department employees or authorized representatives of the Board to inspect, with or without notice, the facilities, records, and services provided by the Contractor to determine the conditions under which the offenders are housed and treated. The Contractor, in coordination and cooperation with authorized representatives of the State and the Board shall: 1 . Develop policies and procedures that address drug use by program staff. 2. Provide notice and records access to authorized-representatives of the State and the Board of any positive test results and actions, if any, taken with Page 6 of 12 pages 2:2O9/1 respect to program staff who test positive for the presence of drugs. N. Insurance. Obtain and maintain adequate liability insurance coverage with an insurance company licensed and authorized to transact business within the State of Colorado in the following amounts: 1. Comprehensive General Public Liability and Property Damage Insurance: Limit of Liability $500,000. Combined Single Limit for Bodily Injury and Property Damage. 2. Comprehensive Auto Liability and Property Damage Insurance: Limit of Liability $500,000. Combined Single Umit for Bodily Injury and Property Damage. Non-owned automobile liability coverage in the same amounts, is required if staff use their own automobiles for business purposes. The Contractor shall attach proof of adequate insurance coverage, marked as Exhibit "C" and incorporated herein by reference, in compliance with paragraph N, herein. • O. Referral for Medical Services. The Contractor shall identify sources of emergency medical services located within close proximity to their residential community corrections facility. Procedures shall be established to refer offenders requiring such services in the event of emergencies. Offenders are responsible for medical expenses, including emergency and dental, incurred while participating in programs unless other arrangements are approved by the referring agency. Offenders shall be advised of these responsibilities and agree to them before placement in a residential program. The Contractor shall immediately notify the referring agency (DOC or SJD) if a medical emergency occurs. The Board shall compensate the Contractor at the full rate the day an offender is placed in a hospital, and at 50% of the regular per diem rate for up to seven (7) days for holding a bed available during the hospitalization of an offender, unless the referral notifies the Contractor otherwise. P. Record Retention. Retain all books, records, and other documents of any part pertaining to this agreement for five (5) years after final payment, and allow any person duly authorized in writing by the State or the Board to have full access to and a right to examine and copy any of the above materials during such period. Q. Confidentiality of Records. Comply with all laws regarding confidentiality of offenders' records. Any request for information, including but not limited to offenders' records, shall be referred by the Contractor to DOC/SJD. Page 7 of 12 pages 1 r r-. R. Drug Tests. Perform periodic and unscheduled chemical tests to determine the use of drugs by offenders in the Contractor's residential and non-residential program. S. Supervision. Provide 24-hour-a-day, seven-day-a-week staff supervision of the offenders assigned to the facility as specified in the "Colorado Community Corrections Standards". T. State and Local Regulations. Comply with all state and local health, safety, fire, building and zoning requirements. U. Fiscal Accounting of Clients. Maintain an accurate fiscal accounting of the earnings of all offenders assigned to their program or facility including, but not . limited to: gross earning, net earning, federal, state and local taxes paid, amount of restitution agreed to and paid, savings account, subsistence charged and collected, and any other outstanding financial obligations. V. Information Provided. Provide information upon request of the appropriate DOC/SJD officers or authorized representative of the Board regarding the activities and adjustment of offenders assigned to their program. Collect, maintain and make available to DOC/SJD or the Board ongoing data regarding employment, alcohol abuse, drug abuse, psychological problems and treatment, vocational or educational needs and services, re-arrest or other criminal activity, and restitution. W. Fiscal Audit. Provide a complete independent fiscal audit for the contract period and deliver such audit to the State and the Board upon request. Such requirement may be waived, all or in part, by the State and the Board. 3. MUTUAL PROVISIONS: A. Effective Dates. The period of this contract shall be from July 1, 1991, through June 30, 1992. B. Assignment. The rights and duties arising under this contract shall not be assigned or delegated without the prior written consent of the State or the Board. C. Independent Contractor. The Contractor is rendering services as an independent contractor, not as an employee, and shall be accountable to the State and the Board for the ultimate results of its actions but shall not be subject to the direct supervision and control of the State or the Board except as otherwise provided herein. Neither the Contractor nor any agent, employee, or servant of Contractor shall be or shall be deemed to be an employee, agent, or servant of the State or Page 8 of 12 pages V 2OO q(�■ 1 the Board. Contractor shall pay when due all required employment taxes and income tax withholding, shall provide and keep in force worker's compensation (and show proof of such insurance) and unemployment compensation insurance in the amounts required by law, and shall be solely and entirely responsible for its acts and the acts of its agents, employees, servants and the subcontractors during the performance of this contract. D. Termination. This agreement may be terminated by either party by written notice of cancellation either mailed to or personally served upon the other party at the addresses as stated in this contract. Any notice of termination must be mailed by certified mail, return receipt requested, or personally delivered at least fifteen (15) days prior to the effective date of such cancellation. E. Modification. This contract consists of (1) this document,,(2) the proposal submitted to the State and the Board for the provision of services to offenders in the custody of the State which is marked as Contractor's Exhibit "A", a copy of which is attached hereto and identified for reference as Exhibit "A", (3) proof of adequate insurance coverage in compliance with 2.N. herein marked as Exhibit "C", and (4) "Colorado Community Corrections Standards" marked as Exhibit "F". In the event there are any inconsistencies, ambiguities, or omissions between this document and Contractor's Exhibit "A", Exhibit "C", or Exhibit "F", this document will govern over the provisions of Contractor's Exhibit "A", Exhibit"B", Exhibit "c" or Exhibit "F". This contract is intended as the complete integration of all understanding between the parties. No prior or contemporaneous addition, deletion, or other amendment hereto shall have any force or effect whatsoever, unless embodied herein in writing. No subsequent novation, renewal, addition, deletion or other amendment hereto shall have any force or effect unless embodied in a written contract executed and approved pursuant to the State of Colorado fiscal rules. F. Breach. A breach of this contract shall not be deemed to be a waiver of any subsequent breach or default of the contract. G. Third-Party Beneficiary. The enforcement of the terms and conditions of this contract, and all rights of action relating to such enforcement, shall be strictly reserved to the Board and the Contractor, and nothing contained in this contract shall give or allow any claim or right of action whatsoever by any other or third person. It is the express intent of the parties to this contract that any person receiving services or benefits under this contract shall be deemed an incidental beneficiary only. H. Notice. Any notice provided for in this contract shall be in writing and served by • Page 9 of 12 pages E/%101.1., personal delivery or by registered or certified mail, return receipt requested and postage prepaid, at the addresses listed below under the signature of each party to this contract, until such time as written notice of a change of address is given to the said parties. 4. SPECIAL PROVISIONS: A. Fund Availability. Financial obligations of the State and Board payable after the current fiscal year are contingent upon funds for that purpose being appropriated, budgeted and otherwise made available. B. Indemnification. To the extent authorized by law, the Contractor shall indemnify, save and hold harmless the State and the Board, their employees and agents, against any and all claims, damages, liability and court awards including costs, expenses and attorney fees incurred as a result of any act or omission by the Contractor, or its employees, agents, subcontractors, or assignees pursuant to the terms of this contract. C. Discrimination and Affirmative Action. The Contractor agrees to comply with the letter and spirit of the Colorado Antidiscrimination Act of 1957, as amended, and other applicable law respecting discrimination and unfair employment practices (24-34-402. C.R.S. 1982 Replacement Vol.), and as required by Executive Order, Equal Opportunity and Affirmative Action, dated April 16, 1975. Pursuant thereto, the following provisions shall be contained in all State contracts or subcontracts. During the performance of this contract, the Contractor agrees as follows: 1) The Contractor will not discriminate against any employee or applicant for employment because of race, creed, color, national origin, sex, marital status, religion, ancestry, mental or physical handicap, or age. The Contractor will take affirmative action to insure that applicants are employed, and that employees are treated during employment, without regard to the above mentioned characteristics. Such action shall include, but not be limited to the following: employment, upgrading, demotion, or transfer, recruitment or recruitment advertising; lay-offs or terminations; rates of pay or other forms of compensation; and selection for training, including apprenticeship. The Contractor agrees to post in conspicuous places, available to employees and applicants for employment, notices to be provided by the contracting officer setting forth provisions of this non-discrimination clause. 2) The Contractor will,in all solicitations or advertisements for employees placed by or on behalf of the Contractor, state that all qualified applicants will receive Page 10 of 12 pages F., 1.4t consideration for employment without regard to race, creed, color, national origin, sex, marital status, religion, ancestry, mental or physical handicap, or age. 3) The Contractor will send to each labor union or representative of workers with which he has collective bargaining agreement or other contract or understanding, notice to be provided by the contracting officer, advising the labor union or workers' representative of the contractor's commitment under the Executive Order, Equal Opportunity and Affirmative Action, dated April 16, 1975, and of the rules, regulations, and relevant Orders of the Governor. • 4) The Contractor and labor unions will furnish all information and reports required by Executive Order, Equal Opportunity and Affirmative Action of. April 16, 1975, and by the rules, regulations and Orders pf the Governor, or pursuant thereto, and will permit access to his books, records, and accounts by the contracting agency and the office of the Governor or his designee for purposes of investigation to ascertain compliance with such rules, regulations and orders. 5) A labor organization will not exclude any individual otherwise qualified from full membership rights in such labor organization, or expel any such individual from membership in such labor organization or discriminate against any of its members in the full enjoyment of work opportunity, because of race, creed, color, sex, national origin, or ancestry. 6) A labor organization, or the employees or members thereof will not aid, abet, incite, compel or coerce the doing of any act defined in this contract to be discriminatory or obstruct or prevent any person from complying with the provisions of this contract or any order issued thereunder; or attempt either directly or indirectly, to commit any act defined in this contract to be discriminatory. 7) In the event of the Contractor's non-compliance with the non-discrimination clauses of this contractor or with any of such rules, regulations, or orders, this contract may be canceled, terminated or suspended in whole or in part and the Contractor may be declared ineligible for further State and Board contracts in accordance with procedures, authorized in Executive Order, Equal Opportunity and Affirmative Action of April 16, 1975 and the rules, regulations, or orders promulgated in accordance therewith, and such other sanctions as may be imposed and remedies as may be invoked as provided in Executive Order, Equal Opportunity and Affirmative Action of April 16, 1975, or by rules. ..regulations, or orders promulgated in accordance therewith, or as otherwise provided by law. Page 11 of 12 pages 8) The Contractor will include the provisions of paragraph (1) through (8) in every sub-contract and subcontractor purchase order unless exempted by rules, regulations, or orders issued pursuant to Executive Order, Equal Opportunity and Affirmative Action of April 16, 1975, so that such provisions will be binding upon each subcontractor or vendor. The Contractor will take such action with respect to any sub-contracting or purchase order as the contracting agency may direct, as a means of enforcing such provisions, including sanctions for non-compliance; provided, however, that in the event the Contractor becomes involved in, or is threatened with, litigation with the subcontractor or vendor as a result of such direction by the contracting agency, the Contractor may request the State of Colorado to enter into such litigation to protect the interest of the State of Colorado. D. General. 1) The laws of the State of Colorado and rules and regulations issued pursuant thereto shall be applied in the interpretation, execution and enforcement of this contract. Any provision of this contract whether or not incorporated herein by reference which provides for arbitration by any extra-judicial body or person or which is otherwise in conflict with said laws, rules and regulations shall be considered null and void. Nothing contained in any provision incorporated herein by reference which purports to negate this or any other special provision in whole or in part shall be valid or enforceable or available in any action at law whether by way of complaint, defense or otherwise. Any provision rendered null and void by the operation of this provision will not invalidate the remainder of this contract to the extent that the contract is capable of execution. 2) At all times during the performance of this Contract, the Contractor shall strictly adhere to all applicable federal and state laws, rules and regulations that have been or may hereafter be established. 3) The signatories hereto aver that they are familiar with 18-8-301, et. seq., (Bribery and Corrupt Influences) and 18-8-401, et. seq., (Abuse of Public Office), C.R.S. 1978 Replacement Vol., and that no violation of such provisions is present. 4) The signatories aver that to their knowledge, no state employee has a personal or beneficial, interest whatsoever in the service or property described herein. IN WITNESS WHEREOF, the parties hereto have executed this Contract on the.day first above written. Page 12 of 12 pages 22001h, Contractor: Community Corrections Board: Board of County Commissioners (Full L �alN�3me) of Mesa County, Colorado 4.10/ 4649e14. POSitiOn itle) Chair, Doralyn B. Genova We/sta..; i4N.p Federal I.D. ��g4 600p7g3 Chairman, Comm. Corr. Board See. Sec. # or Feder ��P• coati} BOARD OF COUNTY COMMISSIONERS /'\.+ 1'4 OF WELD COUNTY (If Corporation:) r °°3 , 1 Attest (Seal) %,,At' seAL in By: piii„gc•..opP� gor Chairman 0l (o By 9 etc Scunty ,l or +y2{gr� ATTEST` G!�A�l TOwn/CiEy/County Clerk r�? a/ 'C r�2 WELD OUNTY CLER( TO E BOARD ATTESTING TO COUNTY OFFICIALS at �Y. DEPUTY CLERK TO THE BOARD SIGNATURES ONLY Page 13 of 12 pages ATTACHMENT 0 THE MESA COUNTY COMMUNITY CORRECTIONS CENTER IS LOCATED ON THE ' SOUTHWEST CORNER OF 6TH AND PITKIN AVENUE , GRAND JUNCTION, CO. THE BUILDING IS A TWO-STORY STRUCTURE WITH OFFICES, DINING AND RECREATION AREAS, AND SERVICE FACILITIES ON THE FIRST LEVEL. WITH SLEEPING QUARTERS PREDOMINATLEY ON THE UPPER LEVEL . CONCOMITANT WITH ANY CORRECTIONAL SETTING IS AN EMPHASIS ON SECURITY AND ACCOUNTABILTY. A TREATMENT DELIVERY SYSTEM IS CONDUCTED BY THE STAFF IN ADDITION TO SUPPORTIVE COMMUNITY REFERRAL AGENCIES FOR SERVICES UNAVAILABLE IN-HOUSE. SERVICES WHICH CAN BE PROVIDED EITHER DIRECTLY OR INDIRECTLY ARE A5 % FOLLOWS: ':, I . SUPERVISION - THE CENTER WILL BE STAFFED 24 HOURS A DAY, 7 DAYS A WEEK, BY COMPETENT AND TRAINED PERSONNEL. A CONCENTRATION OF COUNSELOR AND LINE STAFF WILL OCCUR DURING THE TIMES WHENOSTV0FING THEHCUS AND CLIENTS WON ILLWBEKINDS SINCE RESIDENCE. THISE E WILL PERMIT PERIODIC AND RANDOM MONITORING OF CLIENTS THROUGH PERSONAL OR TELEPHONE CHECKS, AND ALLOW FOR COUNSELING BY THE STAFF. IN/OUTCLOGSNORFSPECIALNTS AT ACTIVITYL TIMES IS REGISTERED FORMS. 2. INDIVIDUAL COUNSELING SESSIONS' BY THE ASSIGNED COUNSELOR , WILL OCCUR ON A REGULAR BASIS IN ADDITION TO INFORMAL CONTACTS OCCURING DAILY. IN-DEPTH PSYCHOLOGICAL AND MENTAL HEALTH COUNSELING IS READILY AVAILABLE THROUGH THE MESA COUNTY ") MENTAL HEALTH PROGRAM AT A COST BASED ON THE CLIENT'S ABILITY TO PAY. THIS MAY RANGE FROM $ 1 . 00 PER SESSION TO $35.00 PER SESSION IF THE CLIENT HAS INSURANCE COVERAGE . SUBSTANCE ABUSE COUNSELING CAN ALSO BE PERFORMED BY THE MENTAL HEALTH CENTER, COMMUNITY ALCOHOLICS ANONYMOUS GROUP AND/OR BRIDGEHOUSE OUT-PATIENT ALCOHOL COUNSELING, AND NARCOTICS ANONYMOUS. 3 . TRANSPORTATION - DUE TO THE LACK OF PUBLIC TRANSPORTATION SYSTEM. CLIENT TRANSPORTATION WILL BE PROVIDED BY THE STAFF. A 'CLIENT'S CO-WORKER, OR BY INDIVIDUAL'S USE OF HIS/HER OWN VEHICLE UPON APPROVAL BY THE PROGRAM DIRECTOR. BY VIRTUE OF THE CENTER'S LOCATION, IT IS BELIEVED THAT MANY DESTINATIONS WILL BE WITHIN WALKING DISTANCE. 4. EMPLOYMENT - PRIOR TO GRANTING PRIVILEGES AND DELIVERING SERVICES, THE PROGRAM WILL REQUIRE THE CLEINT TO BE EMPLOYED ( IF HE IS NOT AN EDUCATIONAL CLIENT) IN ORDER TO MEET HIS • • 92001A - FINANCIAL OBLIGATIONS AND TO PREPARE HIM FOR HIS EVENTUAL RELEASE. THE INDIVIDUAL MAY ALREADY HAVE A JOB WHEN PLACED ON THE PROGRAM, BUT IT IS ESTIMATED THAT 75% OF THE CLIENTS WILL NEED TO FIND A JOB. . FOR A CLIENT IN THE LATER CATEGORY, A STAFF MEMBER, DESIGNATED AS JOB COORDINATOR, WILL CONSULT WITH THE CLIENT TO DETERMINE HIS SKILLS, EXPERIENCE , AND/OR VOCATIONAL DESIRES. HE WILL ALSO SCREEN JOB CHANGES AND PERFORM FOLLOW-UP CHECKS. ADDITIONAL ASSISTANCE IS AVAILABLE THROUGH THE STATE EMPLOYMENT OFFICE, CETA PROGRAM, VOCATIONAL REHABILITATION OR DIRECT EMPLOYER CONTACTS. EXPERIENCE IN THE PAST HAS RESULTED IN EMPLOYERS CONTACTING THE WORK RELEASE tot PROGRAM FOR POTENTIAL EMPLOYEES. OVER 200 EMPLOYERS IN THE GRAND JUCN-"ION COMMUNITY HAVE EMPLOYED CORRECTIONS CLIENTS, AND DURING THE MILD WEATHER, THE DEMAND EXCEEDS THE NUMBER OF AVAILABLE CLIENTS. EMPLOYERS ARE ALWAYS ADVISED OF THE ,' CLIENT'S CORRECTIONAL SITUATION AND USUALLY COOPERATE WHEN SPECIAL REQUIREMENTS ARE DISCUSSED. 5. EDUCATIONAL - CLIENTS LACKING A HIGH SCHOOL EDUCATION MAY RECEIVE TUTORIAL ASSISTANCE FROM MESA COLLEGE'S ADULT BASIC EDUCATION DEDPARTMENT IN PREPARATION FOR THE G.E.D. TUTORING 4 SESSIONS CAN BE HELD EITHER AT THE CENTER OR AT MESA COLLEGE r - AT NO CHARGE FOR THE SERVICES OF MATERIALS, HOWEVER, THERE IS A $10.00 FEE FOR THE G.E.D. BATTERY OF TESTS. FOR CLIENTS LACKING READING/WRITING SKILLS, THE RIGHT TO READ PROGRAM PROVIDES FREE SERVICES DURING A CLIENT'S NON-WORKING HOURS AND DO NOT, INTERFERE WITH HIS WORK SCHEDULE. AN INDIVIDUAL WISHING TO PURSUE A FULL-TIME COLLEGE ACADEMIC PROGRAM MUST BE ABLE TO DEMONSTRATE HIS ABILITY TO FINANCE THE SCHOOLING, AND. AT THIS SAME TIME, MEET HIS FINANCIAL OBLIGATIONS TO THE CENTER. MONETARY ASSISTANCE IS AVAILABLE THROUGH THE VETERANS ADMINISTRATION, VOCATIONAL REHABILITATION, SCHOLOARSHIPS, GRANTS AND OTHER FINANCIAL AID SOURCES. MESA COLLEGE IN GRAND JUNCTION OFFERS A VARIETY OF FOUR-YEAR DEGREES, TWO-YEAR CERTIFICATIONS AND VOCATIONAL OPPORTUNITIES. 6. RESTITUTION - RESTITUTION PAYMENTS ORDERED BY THE COURT ARE AUTOMATICALLY DEDUCTED FROM THE CLIENT'S ACCOUNT. 7. .. MEDICAL - ROUTINE MEDICAL PROBLEMS ARE RESOLVED THROUGH APPOINTMENTS WITH THE CLIENT'S PERSONAL PHYSICIAN, DR. LAMPERT OF THE MESA COUNTY HEALTH DEPARTMENT, OR AN APPOINTMENT AT THE VETERANS HOSPITAL . EMERGENCY MEDICAL TREATMENT IS PROVIDED ON A CHARGE BASIS AT ST. MARY'S HOSPITAL. THE CLIENT ASSUMES THE TOTAL COST OF SUCH SERVICES - WHICH ARE AT PREVAILING RATES. DEPARTMENT OF CORRECTIONS CLIENTS HAVING A CATASTROPHIC ILLNESS, OR WHO DEVELOPS A -, . MEDICAL PROBLEM BEYOND THEIR FINANCIAL MEANS, CAN BE RETURNED , TO THE INSTITUTION OR THE COLORADO STATE HOSPITAL IN PUEBLO FOR TREATMENT. 8. ALCOHOL SCREENS - TESTS FOR THE DETERMINATION OF ALCOHOL CONSUMPTION ARE. ACCOMPLISHED BY TRANSPORTING THE CLEINT TO THE MESA COUNTY SHERIFF'S DEPARTMENT FOR AN INTOXILYZER READING. 9. DRUG SCREENS - TESTS FOR THE DETERMINATION Or DRUG CONSUMPTION ARE CURRENTLY BEING DONE BY RANDOM URINALYSIS CHECKS. URINE SAMPLES ARE EITHER TESTED AT THE CENTER USING A SYVA EMIT/ST DRUG DETECTION SYSTEM OR ARE SENT TO ANN WYSLOCKI , COLORADO DEPARTMENT OF HEALTH SUPERVISOR, 4210 EAST 11TH AVENUE , DENVER, COLORDAO 80220. THE TESTS CONDUCTED AT THE CENTER ARE FOR THC, ALCOHOL OR COCAINE, AND THE RESULTS ARE RECEIVED IMMEDIATELY. TESTS WHICH ARE MULTIPLE OR COMPLEX ARE MAILED TO THE HEALTH DEPARTMENT WHICH IS ON A CONTRACT BASIS FOR ALL CLIENTS AT VARYING COSTS CHARGED TO THE FAC•LITT. MAILING COSTS ARE APPROXIMATELY $2 .00. THE LAB IMMEDIATELY CALLS WITH THE TESTS RESULTS, AND WRITTEN RESULTS FOLLOW. 10. ANTABUSE - CLIENTS DIAGNOSED AS ALCOHOLIC OR HAVING AN ALCOHOL PROBLEM WILL BE PLACED ON AN ANTABJUSE PROGRAM AFTER A PHYSICAL EXAMINATION. ANTABUSE PHYSICALS ARE CONDUCTED AS A COURTESY BY DR. LAMPERT, PUBLIC HEALTH DIRECTOR, OR IF THE CLIENT PREFERS, HE CAN BE EXAMINED BY HIS PERSONAL PHYSICIAN OR A DOCTOR AT VETERANS HOSPITAL . ANY COST INCURRED ARE BORNE BY THE CLIENT. II . DISPENSING MEDICATIONS - ALL MEDICATIONS, INCLUDING ANTABUSE (WHETHER PRESCRIPTION OR NON-RESCRIPTION) ARE TO BE MAINTAINED IN A SECURE STORAGE AREA. MEDICATIONS ARE TO BE SELF-ADMINISTERED BY THE CLIENT AND MONITORED BY THE STAFF MEMBER. STAFF CANNOT LEGALLY DISPENSE MEDICATIONS ACCORDING TO STATE AND FEDERAL REGULATIONS. 12 . FINANCES - ALL MONEY EARNED BY CLIENTS 15 TURNED INTO THE PROGRAM WHERE THE CHECK ISSUER. CHECK NUMBER. GROSS PAY, STATE TAX, FEDERAL TAX, FICA PAYMENT, WITHDRAWALS, NET PAY AND A CUMMULATIVE TOTAL ARE LOGGED. THE CLIENT IS ISSUED A RECEIPT AND HIS MONEY IS DEPOSITED IN AN ACCOUNT ESTABLISHED AT THE CENTRAL BANK, GRAND JUNCTION, CO. MONEY FOR PERSONAL SPENDING AND OTHER NEEDS ARE REQUESTED BY THE CLIENTS ON A WRITTEN ACCOUNT ARE IN ACCORDANCE WITH THE COURT ORDER ( 1973 C.R.S. 16- 11-212) . COURT ORDERED FINANCIAL OBLIGATIONS MUST BE SATISFIED BEFORE THE CLIENT IS RELEASED. DEPARTMENT OF CORRECTIONS CLIENT'S FINANCIAL STATUS. IS REVIEWED BY THE PAROLE BOARD AS ONE CONSIDERATION BEFORE PAROLE. 13 . COMMUNITY RESOURCES - MOST COMMUNITY REFERRAL RESOURCES HAVE ALREADY BEEN MENTIONED. 14 . CLOTHING ASSISTANCE - AS PER THE VOCATIONAL REHABILITATION CLOTHING ASSISTANCE POLICY . 15 . INCENTIVE PLAN - PART OF THE TREATMENT PROGRAM WILL BE INCENTIVES TO REWARD AND ENCOURAGE POSITIVE BEHAVIOR. PRIVILEGES ARE EARNED BY SATISFCTORY EFFORTS, BUT ARE NOT ALLOWED IF THE CLIENT IS ON DISCIPLINARY RESTRICTION OR IF HE 15 NOT EMPLOYED FULL-TIME . MINOR INFRACTIONS ARE USUALLY DEALT WITH IN-HOUSE BY AN ADMINISTRATIVE COMMITTEE AND/OR BY ISSUING SUBSTANDARD INCENTIVE SCORES. MAJOR- INCIDENTS REQUIRE DISPOSITION ACCORDING TO THE CODE OF PENAL DISCIPLINE FOR DEPARTMENT OF CORRECIONS CLIENTS OR A REPORT TO THE ("1)01 rm SENTENCING JUDGE FOR COUNTY AND DISTRICT COURT LIENTS. 16. RECREATIONS - LEISURE TIME ACTIVITIES MUST BE AN INEGRAL PART OF ANY. COMMUNITY CORRECIONS PROGRAM TO PROVIDE A PHYSICAL ENERGY OUTLET. ACTIVITIES WHICH CAN BE PROVIDED AT THE CENTER ARE TABLE GAMES AND TELEVISION. PHYSICAL ACTIVITES ARE NOT PROVIDED FOR DUE TO THE FACT THAT THE CENTER DOES NOT HAVE ANY SPACE WHICH CAN BE USED FOR PHYSICAL ACTIVITY. OUTSIDE ACTIVITIES AVAILABLE ARE MINIATURE GOLF, HORSESHOES, BASKETBALL , VOLLEY BALL, WEIGHT LIFTING, BADMINTON, SKIING, TENNIS, SOFTBALL, SWIMMING, BOWLING, POOL, MOVIES, CONCERTS, SYMPHONIES, HANDBALL, RACKETBALL, ARCHERY , AND OTHERS. 17. PROGRESS REPORTS PROGRESS REPORTS ON CLIENTS WILL BE COMPLETED IN THE FORM OF PERFORMANCE PLANS, PERFORMANCE REVIEW SUMMARIES AND PAROLE PLANNING. PROGRESS NOTATION WILL ALSO BE ENTERED ON ALL CLIENTS CHRONOLOGICAL RECORDING SHEETS IN THEIR PROGRAM CASE FILES. OTHER PROGRESS REPORTS MAY BE ISSUED TO THE PROBATION DEPARTMENT OR SENTENCING JUDGE UPON REQUEST. 18. FOOD SERVICES - CLIENTS WILL RECEIVE A NUTRITIOUS MEAL THREE TIMES A DAY, SEVEN DAYS A WEEK. SACK LUNCHES WILL BE PROVIDED TO THOSE CLIENTS WHO ARE ON THE JOB AND ARE UNABLE TO RETURN TO THE CENTER AT MEAL SERVICE TIME. BREAKFAST MEALS ARE PREPARED IN OUR KITCHEN SEVEN DAYS A WEEK AND LUNCHES EACH DAY. THE REMAINING MEALS ARE CATERED BY THE MESA COUNTY JAIL KITCHEN. 19. SOURCES OF CLIENT ADMISSION - THE CENTER IS EQUIPPED TO ACCEPT BOTH MALE AND FEMALE CLIENTS FROM PRE-TRIAL AGREEMENTS, DIRECT SENTENCING, PROBATION DEPARTMENT, THE DEPARTMENT OF CORRECTIONS (AND PAROLE) AND THE FEDERAL BUREAU OF PRISONS. 20. PLACEMENT CRITERIA - PRIORITY IN PLACEMENT AT THE CENTER WILL BE FOR MESA COUNTY DISTRICT COURT AND COUNTY COURT CLIENTS, AND DEPARTMENT OF CORRECTIONS REFERRED BY OTHER COUNTIES WILL BE ACCEPTED PENDING REVIEW OF THEIR CASES AND SPACE AVAILABILITY. S QOF s — Exhibit B • Division of Criminal Justice Diversion, Community Corrections NON-RESIDENTIAL MONTH-END BIWNG FORM Name of Program Month Year Staff Filling out Form Client's Judicial Dist. Program Director Signature Probation Signature DCJ Staff Signature Vit.MteneneVISPPAr 1 ka�`^.k�4dti,. pass° ` r o i a� `F<a°<Fv..., °nu SII*,..; t o n� :0•:..!,t, g �$3 ety bate ,bate 4,0p • �I peat sa�I °� w. �` Age x x� Safi - '.,$'R#'• ° ., .0 pt tap , sigma d .m..1.10.) ajOh., 15 Gsi fi: �< Nonrfo �� SctV ?nL rcY A� . _,vu bra�. Float Res71' �fi §"ik�°°t#LI n '1 Y• M:4�. K.t kW �Y� :: • • R: L EzcA Yyjt �T' Ir . . S .�..t _ a... 'ff o', , ,, J -t/7/J " I Exhibit C 1 ' AMINO. . CERTIFICATE OF INSURANCE .dm. 2 21941 ""RDATE A ipi6%9i mows THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER.THIS CERTIFICATE DOES NOT AMEND,EXTEND OR ALTER THE COVERAGE AFFORDED SY THE HOME LOAN & INVESTMENT COMPANY P.O. Box cti COMPANIES AFFORDING COVERAGE Grand Junction, CO 81502 U CAS a NUTMEG INS. CO. (Hartford Group) PenCo __..___ •__-._._...-_ --. _.. terra B COLORADO COMPENSATION INSURANCE AUTHORITY BwLIRER . EWA COUNTY COMPANY P.O. Box 20000-5063 Grand Junction, CO 81502-5063 COMPANY p LETTER COMPAIW LETTER a COVERAGES --- 1 THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED.NOTWITHSTANDING ANY REQUIREMENT,TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS EXCLUSIONS MAY BE ISSUED OR MAY AND CONDITIONS OF SUCH POLICIES.LIMITS SHOWN MAY H THE INSURANCE HAAVVE BEEN RED BY THE DUICIES CED BY PAID CCLLAIMEREW IS SUBJECT TO AU.THE TERMS, S. co TYPE NCS POLICY NURSER SPPBCTIYC POLICY EKFNRATION Lauri ri M MIIMDATE pS&COf'YI DATE(MM100IYY) GENERAL tarnx COISE CIL GENERAL usury'--- -• --- ---_._.. GENERAL AGGREGATE $ 1,000,000 . PROOI l COMPar AWL 1 400,000 's t. x CLAYS MILDe DCCIIL PERSONAL a ACV,iiai S 400.000 I i A amen aCONTRACTD117PROT. 34CL5QK6131 7/1/91 7/1/92 vas CWI APR $ 400,000 PETE DAMAGE(Any SW S 300,000 MID.WOREM espsi '.... -. 5 I ,000 Ours oats MOLT' - COMM SINGLE . ANY AUTO LIMIT 1 1,000,000 I ALL WANED AUTOS BODILY KOURY 1 A x SSIIEOMEDMHOS 34UENQK4776 4/30/91 4/30/92 ( "°""r$ NII AIJIOB ,.. BODRY INAIIY I x" Noi cmeoAUTOS - (P",w,.AR GARAGE weeny PROPERTY OHMAGE a clew tIABAm EACH OCCURRENCE I UMNIELIA FORM AGGREGATE 1 ones THAN UTANIELLA POLY STATUTORY LIMITS WORKER'S COMPENSATION B AND K005309 5 1/1/91 1/1/92 EACH ACCIDENT $ 1002000 - DISEASE-POLICY LIMIT 1 500,000 EMPLOYERS'UASRITY • DISEASE-EACH EMPLOYEE S 100,000 OTRER $1,000,000 Aggregate A Errors & Omissions 34CLSQK6131 7/1/91 7/1/92 $2,500 Deductible Claims Made Form Retro Date: 1/13/88 cescernos Of OPERATIONOILOCATIONWVEISC.ES4F5CIAL ITEMS - -Law Enforcement Enforcement Liability Retro Date: 11/1/86 - $1,000,000 Occurrence/Aggregate $2,000 Ded. Oommercial General Liability Retro Date: 7/1/86 CERTIFICATE HOLDER CANCELLATION - - COLORADO DEPARTMENT OF PUBLIC SAFETY SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE THE Division of Criminal Justice EXPIRATION DATE THEREOF, THE ISSUING COMPANY WILL ENDEAVOR TO 700 Kipling Street, Suite 3000 MAIL It DAYS WRITTEN NOTICE TO THE CERTIFICATE HOLDER NAMED TO THE Denver, CO 80215 LEFT, BUT FAILURE TO MAIL SUCH NOTICE SHALL IMPOSE NO OBLIGATION OR LIABILITY Of ANY.KIND UPON THE NY,ITS AGENTS OR REPRESENTATIVES. AUTHORIZED REPRESENTATIVE • • ...47ACORD 25.5(7/90) TION 1990 Eh73IBIT D • �o�s 177 O . SOLE SOURCE PURCHASE REQUEST NAYG 1 t T.M. COLORADO' DIVISION OF PURCHASING . *1576 * (FOR USE BY ALL AGENCIES & INSTITUTIONS) Sole Source Procurement is an option if a purchase requirement is reasonably available only from a single vendor or if it otherwise qualifies under Code of Colorado Regulations, 1CCR101-9. See reverse side of this form for text of this rule. ' ATTACH THIS COMPLETED FORM TO YOUR PURCHASE REQUISITION WHEN • SUBMITTING A REQUEST FOR SOLE •SOURCE 'PURCHASE BY PURCHASE ORDER. • IF PURCHASE IS TO'BE'MADE BY AN AGENCY CONTRACT, SUBMIT THIS FORM FOR zam APPROVAL BEFORE CONTRACT NEGOTIATIONS. REQUESTING AGENCY: Department of Public Safety, Division of Criminal Justice DESCRIBE SUPPLY(S)/SERVICE(S) TO BE PURCHASED: Community Corrections services for fiscal year 1991-92, as defined pursuant to Article 27, Title 17, C.R.S. APPROXIMATE COST: $ 19,787,890.00 RECOMMENDED VENDOR/CONTRACTOR: (Name & Address) • See Attachment A • • SOLE SOURCE STATUS IS DETERMINED AS FOLLOWS: (List all vendors / ' contractors contacted. and describe criteria used to determine sole source status of the one recommended - - ATTACH ADDITIONAL PAGES IF • MORE SPACE IS NEEDED) • The units of local'government, correctional boards, and non—governmental agencies listed 'on Attachment A are being considered as sole source because they are the only contractors in the State of Colorado capable of providing community correctional services as defined pursuant to Article 27, Title 17,. C..R.S. • • REQUESTED: • AP ROVE by� J /(h 4-K (1/4/ b. SMA, Agency Signature Date to Purchasing D ector Date • or Authorized R resentative • • DP-45-3/91 TO ' • 1 . COLORADO COMMUNITY CORRECTIONS STA ND A RDS _ - i RESIDENTIAL OF . C., (7; cP.e..41Ace. C( 1 I - * �� 4AE N � �1- � I8 7 6� JULY 1, 1988 SF,ona.2 COLORADO COMMUNITY CORRECTIONS STANDARDS RESIDENTIAL A. Administration and Organization A.1. Agency Structure A.2. Policy and Procedure A. 3. Personnel A.4. Fiscal Management B. Facility, Safety and Sanitation B.1. Facility B.?. Safety B.3. Sanitation C. Programs and Services C.1. Acceptance Criteria C.?. Intake C.3. Programs C.4. Services C.5. Case Records Attachment A - Requirements for Internal Food Service Operations S20014 '1O0a)v c .i 0J 0 . F • + M a d N .i a ri Ii C L b 1 v4 0 CO O W Z c4 I I + 0 1)+ H CS XI V 6 i 114 yW P..7 C Ci en z 0 W 0 to C ri O V CI O ++ M •-1 C • ?a H a7.1 Im-1 b G N ,-I CJ H O Z M 01 U tar C • as a 00 La O > + , 2 = r O C a o U z a ri IJ rI m a d 1+ F . I I + E 1+ 00 Cl .2 0.0 1 C u 1.. .i CI .-1 C .0 IA r CI C Pi E 01 m C .Ti .r , -I LC O O O E 00 6 C C J v 0 .i a CI C C! to C 7 7 u u r1 n u E E -.4i O C1 'Cl W u 14 Ii C 0 O1 N m .4 .-4 C > 0 1! Cl -.4N E 7 P. d 01 a/ HI ,i C C 00 01 T. -n O. X CI 0.'O U r7 :a .] 0.. 6 fn v .1 W ti ¢C7 9 IIHIHX3 Hello