HomeMy WebLinkAbout930572.tiff RESOLUTION
RE: APPROVE COMMUNICATIONS GRANT CONTRACT WITH COLORADO DEPARTMENT OF LOCAL
AFFAIRS AND AUTHORIZE CHAIRMAN TO SIGN
WHEREAS, the Board of County Commissioners of Weld County, Colorado,
pursuant to Colorado statute and the Weld County Home Rule Charter, is vested
with the authority of administering the affairs of Weld County, Colorado, and
WHEREAS, the Board has been presented with a Communications Grant Contract
between the Board of County Commissioners of Weld County, Colorado, and the
Colorado Department of Local Affairs, commencing upon full and proper execution
of this contract, and ending on or before January 31, 1994, with the further
terms and conditions being as stated in said contract, and
WHEREAS, after review, the Board deems it advisable to approve said
contract, a copy of which is attached hereto and incorporated herein by
reference.
NOW, THEREFORE, BE IT RESOLVED by the Board of County Commissioners of Weld
County, Colorado, that the Communications Grant Contract between the Board of
County Commissioners of Weld County, Colorado and the Colorado Department of
Local Affairs be, and hereby is, approved.
BE IT FURTHER RESOLVED by the Board that the Chairman be, and hereby is,
authorized to sign said contract.
The above and foregoing Resolution was, on motion duly made and seconded,
adopted by the following vote on the 30th day of June, A.D. , 1993.
/G/ /J BOARD OF COUNTY COMMISSIONERS
ATTEST: /Vv l // {,�%/�j WEL COUNTY, COLORADO
Weld County Clerk to the Board �,Qjrirl-1r
Constance/ L. ,Harbert, Chairman
BY: // -d-/7/t-A-f�" /kiln/I (LIP M
Deputy Clerk to the Boar W. H. Webster, Pr-Tern
APPROV _ S TO FORM:
c
eorge J . Baxte
County Attorney Dale K. Ha 1
arbara J. Kirkmeyer
930572
EIAF - #2771 DEP 'ENT OR AGENCY
Federal Mineral Lease Fund NAA
CONTRACT ROUTING NUMBER
q'4 004 9
GRANT BUDGET LINE
CONTR CT
THIS CONTRACT, made this /day of Gv'=� , 1993, by and between the State
of Colorado for the use and benefit of the Departmen LocaGAffairs, 1313 Sherman Street, Denver, Colorado
80203 hereinafter referred to as the State, and a Board of County Commissioners, County of Weld,
P. O. Box 758, Greeley, Colorado 80632 , hereinafter referred to as the Contractor,
WHEREAS, authority exists in the Law and Funds have been budgeted, appropriated and otherwise made
available and a sufficient unencumbered balance thereof remains available for payment in Fund Number 1 S
Appropriation Code Number \ 'E , Org. Unit FAA , GBL , Contract Encumbrance Number
05:35-1 CA ; and
WHEREAS, required approval, clearance and coordination have been accomplished from and with
appropriate agencies; and
WHEREAS, the State desires to assist state agencies, school districts, local governments and political
subdivisions of the State that are experiencing social and economic impacts resulting from the development of
energy resource industries in Colorado; and
WHEREAS, pursuant to 34-63-101 and 102, C.R.S. 1973, as amended, royalties received under provisions
of the federal Mineral Lands Leasing Act are to be distributed through the Local Government Mineral Impact Fund,
with the Department of Local Affairs ("Department") administering the fund as a function of the energy mineral impact
assistance program; and
WHEREAS, applications for distributions from the Local Government Mineral Impact Fund have been
received by the Department; and
WHEREAS, the Executive Director of the Department desires to distribute said funds pursuant to law; and
WHEREAS, the Contractor is an eligible political subdivision to receive energy mineral impact assistance
from the Local Government Mineral Impact Fund;
NOW THEREFORE, it is hereby agreed that:
1. Area Covered. The Contractor shall perform and accomplish all the necessary work and services
provided under this Contract, as described in the attached Exhibit A, which is incorporated herein and made part
of this Contract by reference, in connection with and respecting the following area or areas: Weld County,
Colorado
2. Scope of Services. In consideration for the monies to be received from the State, the Contractor
shall do, perform, and carry out, in a satisfactory and proper manner, as determined by the State, all work elements
as indicated in the "Scope of Services", set forth in the attached Exhibit A, hereinafter referred to as the "Project".
Work performed prior to the execution of this Contract shall not be considered part of this Project.
3. Responsible Administrator. The performance of the services required hereunder shall be under the
direct supervision of Donald D. Warden , an employee or agent of Contractor, who is hereby designated as
the administrator-in-charge of this Project. At any time the administrator-in-charge is not assigned to this Project,
all work shall be suspended until the Contractor assigns a mutually acceptable replacement administrator-in-charge
and the State receives notification of such replacement assignment.
4. Time of Performance. This Contract shall become effective upon proper execution of this Contract.
The Project contemplated herein shall commence as soon as practicable after the execution of this Contract and
shall be undertaken and performed in the sequence set forth in the 'Time of Performance" in the attached Exhibit
A. Expenses incurred by the Contractor in association with said Project prior to execution of this Contract shall not
be eligible expenditures. The Contractor agrees that time is of the essence in the performance of its obligations
under this Contract, and that completion of the Project shall occur no later than the termination date set forth in the
Time of Performance.
5. Compensation and Method of Payment. The State agrees to pay to the Contractor, in consideration
for the work and services to be performed, a total amount not to exceed SEVENTY-FIVE THOUSAND AND
NO/100 Dollars ( $75,000.00 ). The method and time of payment shall be made in accordance
with the "Payment Schedule" set forth in Exhibit A. 93 o 5 7 2
Page 1 of 6 Pages Revised 12/92
6. Accounting. At all times from the effective date of this Contract until completion of this Project, the
Contractor shall maintain properly segregated books of State funds, matching funds,and other funds associated with
this Project. All receipts and expenditures associated with said Project shall be documented in a detailed and
specific manner, and shall accord with the "Budget" set forth in Exhibit A. Contractor may adjust budgeted
expenditure amounts up to ten percent (10%) within said Budget without approval of the State. Adjustment of
budget expenditure amounts in excess-of-ten percent-(?0%)-must-be authorized-by-the State inan-amendment-to-
this Contract properly executed and approved pursuant to the State Fiscal Rules. In no event shall the Sate's total
consideration exceed the amount shown in Paragraph 5 above.
a. Unless otherwise provided in this Contract, if Exhibit A provides for more than one
payment by the State, the initial payment set forth in the Payment Schedule shall be
made as soon as practicable after proper execution of this Contract. The Contractor
shall initiate all subsequent payment requests by submitting documented proof of
proper expenditure of State funds thus far received to a contract monitor designated
by the State.
b. The Contractor shall request the final payment, which is the amount withheld by the
State until the Project is complete, for the Project by submitting to the contract monitor
a detailed cost accounting of all State funds received and expended towards
completion of the Project. Upon determining to its satisfaction that all funds received
by the Contractor have been properly spent towards accomplishment of the Project,
the State shall promptly make final payment to the Contractor.
c. Within ninety (90) days of completion of the Project, the Contractor shall submit to the
contract monitor a detailed cost accounting of expenditures of the final payment
received from the State. Any State funds not expended in connection with the Project
shall be remitted to the State at that time.
7. Audit. The State or its authorized representative shall have the right to inspect, examine, and audit
Contractor's records, books, accounts, including the right to hire an independent Certified Public Accountant of the
State's choosing and at the State's expense to do so. Such discretionary audit may be called for at any time and
for any reason from the effective date of this Contract until five (5) years after the date of Project completion,
provided that the audit is performed at a time convenient to the Contractor and during regular business hours.
Whether or not the State calls for a discretionary audit as provided for in this paragraph, if the Project is
accomplished within a single fiscal year of the Contractor, the Contractor shall, at the conclusion of the Project, and
in addition to any other reports required, submit a report and auditor's statement of the Project account to the Office
of Field Services in the Department of Local Affairs. Such report shall be prepared in conjunction with Contractor's
regular yearly audit, and must be submitted within six (6) months after the close of the then current Contractor's
fiscal year.
8. Personnel. The Contractor represents that it has, or will secure at its own expense, unless otherwise
stated in Exhibit A, all personnel necessary to perform the work and services required to be performed by the
Contractor under this Contract. Such personnel may not be employees of or have any contractual relationship with
the State and no such personnel are eligible for any employee benefits, unemployment compensation or any other
benefits accorded to State employees. Contractor shall pay when due all required employment taxes and income
tax withholding. All of the services required hereunder will be performed by the Contractor or under its supervision.
The Contractor is responsible for providing Workman's Compensation Coverage and Unemployment
Compensation Coverage for all of its employees to the extent required by law, and for providing such coverage for
themselves. In no case is the State responsible for providing Workman's Compensation Coverage for any employees
or subcontractors of Contractor pursuant to this Agreement.
9. Termination of Contract for Cause. If, through any cause, the Contractor shall fail to fulfill in a timely
and proper manner its obligations under this Contract, or if the Contractor shall violate any of the covenants,
agreements, or stipulations of this Contract, the State shall thereupon have the right to terminate this Contract for
cause by giving written notice to the Contractor of such termination and specifying the effective date thereof, at least
five (5) days before the effective date of such termination. In that event, all finished or unfinished documents, data,
studies, surveys, drawings, maps, models, photographs, and reports or other material prepared by the Contractor
under this Contract shall, at the option of the State, become its property, and the Contractor shall be entitled to
receive just and equitable compensation for any satisfactory work completed on such documents and other
materials.
Page 2 of 6 Pages
Notwithstanding the above, the Contractor shall not be relieved of liability to the State for any damages
sustained by the State by virtue of any breach of the Contract by the Contractor, and the State may withhold any
payments to the Contractor for the purpose of setoff until such time as the exact amount of damages due the State
from the Contractor is determined.
10. Termination for Convenience of State. The State may terminate this Contract at any time the State
determines that the purposes of the distribution of State monies under the Contract would no longer be served by
completion of the Project. The State shall effect such termination by giving written notice of termination to the
Contractor and specifying the effective date thereof, at least twenty (20) days before the effective date of such
termination. In that event, all finished or unfinished documents and other materials as described in Paragraph 9
above shall, at the option of the State, become its property. If the Contract is terminated by the State as provided
herein, the Contractor will be paid an amount which bears the same ratio to the total compensation as the services
actually performed bear to the total services of the Contractor covered by this Contract, less payments of
compensation previously made. Provided, however, that if less than sixty percent (60%) of the services covered by
this Contract have been performed upon the effective date of such termination, the Contractor shall be reimbursed
(in addition to the above payment) for that portion of the actual out-of-pocket expenses (not otherwise reimbursed
under this Contract) incurred by the Contractor during the Contract period which are directly attributable to the
uncompleted portion of the services covered by this Contract. If this Contract is terminated due to the fault of the
Contractor, Paragraph 9 hereof relative to termination shall apply.
11. Changes. The State may, from time to time, require changes in the scope of services of the Contract
to be performed hereunder. However, this Contract is intended as the complete integration of all understandings
between the parties, at this time, and no prior or contemporaneous addition, deletion, or other amendment hereto,
including any increase or decrease in the amount of monies to be paid to the Contractor, shall have any force or
effect whatsoever, unless embodied in a written contract amendment incorporating such changes executed and
approved pursuant to the State's Fiscal Rules. Notwithstanding this provision, changes in the time of performance
may be agreed to by letter if so provided for in Exhibit A, and Contractor may make adjustments of less than ten
percent (10%) in budget line items as provided for in Paragraph 6 of this Contract.
12. Reports. At least two (2) copies of all reports prepared as a result of the Project will be submitted to
the Office of Field Services in the Department of Local Affairs within two (2) weeks of completion of such reports.
13. Employment Referrals. The Contractor shall accept and require that all subcontractors accept, from
either the Job Training Partnership Act Service Delivery Area employment and training agency or the Job Service
Center in the area, referrals as candidates for filling vacant job positions supported by or created as a result of funds
provided by the State under this Contract.
14 Conflict of Interest.
a No employee of the Contractor shall perform or provide part-time services for
compensation, monetary or otherwise, to a consultant or consultant firm that has
been retained by the Contractor under the authority of this Contract.
b. The Contractor agrees that no person at any time exercising any function or
responsibility in connection with this Project on behalf of the Contractor shall have or
acquire any personal financial or economic interest, direct or indirect, which will be_
materially affected by this Contract, except to the extent that he may receive
compensation for his performance pursuant to this Contract.
c. A personal financial or economic interest includes, but is not limited to:
i) any business entity in which the person has a direct or indirect
monetary interest;
ii) any real property in which the person has a direct or indirect monetary
interest;
iii) any source of income, loans, or gifts received by or promised to the
person within twelve (12) months prior to the execution date of this
Contract;
iv) any business entity in which the person is a director, officer, general
or limited partner, trustee, employee, or holds any position of
management.
Page 3 of 6 Pages
920 '72
For purposes of this subsection, indirect investment or interest means any investment or interest owned by
the spouse,parent,brother,sister,son,daughter,father-in-law,mother-in-law,brother-in-law,sister-in-law,son-in-law,
or daughter-in-law of the person, by an agent on his/her behalf, by a general, limited, or silent partner of the person,
by any business entity controlled by said person, or by a trust in which he/she has substantial interest. A business
entity is controlled by a person if that person, his/her agent, or a relative as defined above possesses more than
fifty percent (50%) of the ownership interest. Said person has a substantial economic interest in a trust when the
person or an above-defined relative has a present or future interest worth more than One Thousand Dollars
($1,000.00).
d. In the event a conflict of interest, as described in this Paragraph 14, cannot be
avoided without frustrating the purposes of this Contract, the person involved in such
a conflict of interest shall submit to the Contractor and the State a full disclosure
statement setting forth the details of such conflict of interest. In cases of extreme and
unacceptable conflicts of interest, as determined by the State, the State reserves the
right to terminate the Contract for cause, as provided in Paragraph 9 above. Failure_
to file a disclosure statement required by this Paragraph 14 shall constitute grounds
for termination of this Contract for cause by the State.
15. Compliance with Applicable Laws. At all times during the performance of this Contract, the Contractor
shall strictly adhere to all applicable Federal and State laws that have been or may hereafter be established.
16. Severability. To the extent that this Contract may be executed and performance of the obligations of
the parties may be accomplished within the intent of the Contract, the terms of this Contract are severable, and
should any term or provision hereof be declared invalid or become inoperative for any reason, such invalidity or
failure shall not affect the validity of any other term or provision hereof. The waiver of any breach of a term hereof
shall not be construed as waiver of any other term.
17. Binding on Successors. Except as herein otherwise provided, this agreement shall inure to the benefit
of and be binding upon the parties, or any subcontractors hereto, and their respective successors and assigns.
18. Assignment. Neither party, nor any subcontractors hereto, may assign its rights or duties under this
Contract without the prior written consent of the other party.
19. Limitation to Particular Funds. The parties hereto expressly recognize that the Contractor is to be paid,
reimbursed, or otherwise compensated with funds provided to the State for the purpose of contracting for the
services provided for herein, and therefore, the Contractor expressly understands and agrees that all its rights,
demands and claims to compensation arising under this Contract are contingent upon receipt of such funds by the
State. irrttte-even that such funds or any part thereof are not received by the State, the State may immediately
terminate this Contract.
20. Minority Business Enterprise Participation. It is the policy of the State of Colorado that minority
business enterprises shall have the maximum practicable opportunity to participate in the performance of its
construction grant contracts. The Contractor agrees to use its best efforts to carry out this policy to the fullest extent
practicable and consistent with the efficient performance of this Contract. As used in this Contract, the term
"minority business enterprise" means a business, at least fifty percent (50%) of which is owned by minority group
members, or, in the case of publicly owned businesses, at least fifty-one percent (51%) of the stock of which is
owned by minority group members. For the purposes of this definition, minority group members are Negroes or
Black Americans,Spanish-speaking Americans,Asian Americans,American Indians,American Eskimos and American
Aleuts. The Contractor may rely on written representations by bidders, contractors, and subcontractors regarding
their status as minority enterprises and need not conduct an independent investigation.
21. Survival of Certain Contract Terms. Notwithstanding anything herein to the contrary, the parties
understand and agree that all terms and conditions of this Contract and the exhibits and attachments hereto which
may require continued performance or compliance beyond the termination date of the Contract shall survive such
termination date and shall be enforceable by the State as provided herein in the event of such failure to perform or
comply by the Contractor or its subcontractors.
Page 4 of 6 Pages
930C:72
Form 6-AC-02B
SPECIAL PROVISIONS
CONTROLLER'S APPROVAL
I This contract shall not he deemed valid until it shall have been approved by the Controller of the State of Colorado or such assistant as he may designate.This
provision is applicable to any contract involving the payment of money by the State.
FUNDAVAILABILITY
2. Financial obligations of the State payable after the current fiscal year are contingent upon funds for that purpose being appropriated,budgeted and otherwise
made available.
BOND REQUIREMENT
3. If this contract involves the payment of more than fifty thousand dollars for the construction,erection,repair,maintenance,or improvement of any building,
road,bridge,viaduct,tunnel,excavation or other public works for this State,the contractor shall,before entering the performance of any such work included in this
contract,duly execute and deliver to and file with the official whose signature appears below for the State,a good and sufficient bond or other acceptable surety to be
approved by said official in a penal sum not less than one-half of the total amount payable by the terms of this contract. Such bond shall be duly executed by a
qualified corporate surety,conditioned for the due and faithful performance of the contract,and in addition,shall provide that if the contractor or his subcontractors
fait to duly pay for anylabor,materials,team hire,sustenance,provisions,provendor or other supplies used or consumed by such contractor or his subcontractor in
performance of the work contracted to be done,the surety will pay the same in an amount not exceeding the sum specified in theloornt togetherwith interest-at-the
rate of eight per cent per annum.Unless such bond,when so required,is executed,delivered and filed,no claim in favor of the contractor arising under this contract
shall he audited,allowed or paid.A certified or cashier's check or a bank money order payable to the Treasurer of the State of Colorado may be accepted in lieu of a
bond. This provision is in compliance with 38-26-106 CRS, as amended.
INDEMNIFICATION
4. To the extent authorized by law,the contractor shall indemnify,save and hold harmless the State,its employees and agents,against any and all claims,
damages,liability and court awards including costs,expenses.and attorney fees incurred as a result of any act or omission by the contractor,or its employees,
agents, subcontractors,or assignees pursuant to the terms of this contract
DISCRIMINATION AND AFFIRMATIVE ACTION
5. The contractor agrees to comply with the letter and spirit of the Colorado Antidiscrimination Act of 1957,as amended,and other applicable law respecting
discrimination and unfair employment practices(24-34-402.CRS 1982 Replacement Vol.),and as required by Executive Order,Equal Opportunity and AfLrma-
tise Action, dated April 16, 1975. Pursuant thereto, the foliating provisions shall he contained in all State contracts or sub-contracts.
During the performance of this contract,the contractor agrees as follows.
(I) The contractor will not discriminate against any employee or applicant for employment because of race,creed,color,national origin,sex,marital status.
religion,ancestry,mental or physical handicap,or age.The contractor will take affirmative action to insure that applicants are employed,and that employees are
treated during employment,without regard to the above mentioned characteristics.Such action shall include,but not be limited to the following:employment,
upgrading,demotion,or transfer,recruitment or recruitment advertising;layoffs or terminations;rates of pay or other forms of compensation;and selection for
training,including apprenticeship.The contractor agrees to post in conspicuous places.available to employees and applicants for employment,notices to be pro-
vided by the contracting officer setting forth provisions of this non-discrimination clause.
(2) The contractor will,in all solicitations or advertisements for employees placed by or on behalf of the contractor,state that all qualified applicants will receive
consideration for employment without regard to race, creed,color, national origin, sex, marital status, religion, ancestry, mental or physical handicap,or
age.
(3) The contractor will send to each labor union or representative of workers with which he has collective bargaining agreement or other contract or understand-
ing,notice to be provided by the contracting officer,advising the labor union or workers'representative of the contractor's commitment under the Executive
Order, Equal Opportunity and Affirmative Action,dated April 16, 1975, and of the rules, regulations,and relevant Orders of the Governor.
(4) The contractor and labor unions will furnish all information and reports required by Executive Order,Equal Opportunity and Affirmative Action of April 16,
1975,and by the rules,regulations and Orders of the Governor,or pursuant thereto,and will permit access to his books,records,and accounts by the contracting
agency and the office of the Governor or his designee for purposes of investigation to ascertain compliance with such rules, regulations and orders.
(5) A labor organization will not exclude any individual otherwise qualified from full membership rights in such labor organization,or expel any such individual
from membership in such labor organization or discriminate against any of its members in the full enjoyment of work opportunity,because of race,creed,color,
sex,national origin,or ancestry.
(6) A labor organization,or the employees or members thereof will not aid,abet,incite,compel or coerce the doing of any act defined in this contract to be dis-
criminatory or obstruct or prevent any person from complying with the provisions of this contract or any order issued thereunder;or attempt either directly or
indirectly, to commit any act defined in this contract to be discriminatory.
395-53-01-1022 5 of 6 pages o�-ronoea-ea
Revised 1/88 page /�
9a0%`a72
EIAF — #2771
Form 6-AC-02i`
(7) In the event of the contractor's non-compliance with the non-discrimination clauses of this contractor or with any of such rules,regulations,or orders,this
contract may be cancelled,terminated or suspended in whole or in part and the contractor may be declared ineligible for further State contracts in accordance
with procedures,authorized in Executive Order,Equal Opportunity and Affirmative Action of April 16, 1975 and the rules,regulations,or orders promulgated
in accordance therewith,and such other sanctions as may be imposed and remedies as may he invoked as provided in Executive Order,Equal Opportunity
Affirmative Action of April 16, 1975, or by rules, regulations, or orders promulgated in accordance therewith, or as otherwise provided by law and
(8) The contractor will include the provisions of paragraph(I)through(8)in every sub-contract and subcontractor purchase order unless exempted by rules,
regulations,or orders issued pursuant to Executive Order,Equal Opportunity and Affirmative Action of April 16, 1975,so that such provisions will be binding
upon each subcontractor or vendor.The contractor will take such action with respect to any sub-contracting or purchase order as the contracting agency may
direct,as a means of enforcing such provisions,including sanctions for non-compliance;provided,however,that in the event the contractor becomes involved
in,or is threatened with,litigation with the subcontractor or vendor as a result of such direction by the contracting agency,the contractor may request the State
of Colorado to enter into such litigation to protect the interest of the State of Colorado.
COLORADO LABOR PREFERENCE
6a. Provisions of 8-17-101 & 102,CRS for preference of Colorado labor are applicable to this contract if public works within the State are undertaken hereun-
der and are financed in whole or in part by State funds.
b. When construction contract for a public project is to be awarded to a bidder,a resident bidder shall be allowed a preference against a non-resident bidder
from a state or foreign country equal to the preference given or required by the state or foreign country in which the non-resident bidder is a resident.If it is deter-
mined by the officer responsible for awarding the bid that compliance with this subsection.06 may cause denial of federalftuuls.which would otherwise-be-avail;
ahtenr.would otherwise be inconsistent wits requirements of-federal-law,this subsection shall be suspended,but only to the extent necessary to prevent denial of
the moneys or to eliminate the inconsistency with federal requirements (section 8-19-101 and 102, CRS).
GENERAL
7. The laws of the State of Colorado and rules and regulations issued pursuant thereto shall be applied in the interpretation,execution and enforcement of this
contract. Any provision of this contract whether or not incorporated herein by reference which provides for arbitration by any extra-judicial body or person or
which is otherwise in conflict with said laws,rules and regulations shall be considered null and void.Nothing contained in any provision incorporated herein by
reference which purports to negate this or any other special provision in whole or in part shall be valid or enforceable or available in any action at law whether by
way of complaint,defense or otherwise.Any provision rendered null and void by the operation of this provision will not invalidate the remainder of this contract to
the extent that the contract is capable of execution.
8. At all times during the performance of this Contract,the Contractor shall strictly adhere to all applicable federal and state laws,rules and regulations that
have been or may hereafter be established.
9. The signatories hereto aver that they are familiar with 18-8-301,et.seq.,(Bribery and Corrupt Influences)and 18-8-401,et-seq.,(Abuse of Public Office),
CRS 1978 Replacement Vol.,and that no violation of such provisions is present.
10. The signatories aver that to their knowledge, no state employee has a personal or beneficial interest whatsoever in the service or property
described herein:
IN WITNESS WHEREOF, the parties hereto have executed this Contract on the day first above written.
Contractor:
(Full Legal Name) BOARD OF COUNTY COMMISS TONFRS, STATE OF COLORADO
COUNTY OF WELD, COLORADO ROY ROMER, GOV NOR
By
Position (Title).
CHAIRMAN 5 EXECU'RVE IREC OR. --- -
84-6000813
Social Securhy Number or Federal 1.0. Number DEPARTMENT
(11Corpurafrom)- ,
OE LOCALAFFAI-RS-
Attest (Se
By /
Coryo c erre ry,or gmvalent,Town/City/County Clerk
APPROVALS
ATTORNEY G CONTR L1, A
By By
•
195-53-0I-I WO(Revised I/88) •Page 6 which is the last of 6 pages
See inssninlons on reverse side.
DC40-2305.88
930'
EXHIBIT A
SCOPE OF SERVICES AND PAYMENT SCHEDULE
9301772
EIAF - #2771
EXHIBIT A
1. Scone of Services
The Project includes the purchase and installation of microwave link equipment and the purchase
of mobile radio units to improve communications in southern Weld County, Colorado. The
microwave link equipment will be installed on an existing tower and will be linked into the existing
communications system operated by Weld County (Contractor). In addition to serving the
Contractor, Project improvements will benefit service agencies of the municipalities of Lochbuie,
Dacono, Firestone and Frederick. The benefitting local governments will purchase approximately
seventeen (17) new radios compatible for use with the microwave link equipment.
Up to $75,000 in Energy Mineral Impact Assistance funds are provided under this Contract to
partially-finance-Project- s_associateciwith the-purchase andinstallation-of the-microwavalink
equipment. The Contractor shall provide a minimum of $75,000 in local funds to finance the
balance of the microwave link cost and the cost of the mobile radio units. In any event, the
Contractor is responsible for securing all Project costs in excess of the $75,000 grant amount.
The equipment to be purchased will be acquired through the State and Local Government
Purchasing program, taking advantage of established state bid award prices.
Copies of any and all contracts entered into by the Contractor in order to accomplish this Project
shall be submitted to the Department of Local Affairs, Office of Field Services, upon execution, and
any and all contracts entered into by the Contractor or any of its subcontractors shall comply with
all applicable Federal and Colorado State laws and shall be governed by the laws of the State of
Colorado notwithstanding_provisions therein to the contrary.
The Contractor shall comply with all applicable State and Federal laws, rules, regulations and
Executive Orders of the Governor of Colorado involving non-discrimination on the basis of race,
color, religion, national origin,age, handicap or sex. In compliance with Paragraph 5 of the Special
Provisions section of the main body of this Contract, the Contractor agrees to consider minorities
or minority businesses as employees,specialists,agents, consultants, or subcontractors under this
Contract. The Contractor may utilize the expertise of the State Minority Business Office within the
Office of the Governor for assistance in complying with the non-discrimination and affirmative action
requirements of the Contract and applicable statutes.
2. Time of Performance
The Project shall commence upon the full and proper execution of this Contract.
The-Project-shall-be-completed-on-or before-January-31, 1994. However, the Project time-of-
performance may be extended, subject to the mutual agreement of the State and Contractor. To
initiate an extension, a written request for extension of the Project time of performance shall be
submitted to the State by the Contractor at least thirty (30) days prior to January 31, 1994, and
shall include a full justification for the extension request.
3. Budget
REVENUE EXPENDITURES
Energy Mineral Impact Assistance $ 75,000 Microwave Link Equipment $125,000
Grant Funds
Contractor Funds 75.000 Mobile Radios (17) 25.000
TOTAL $150,000 TOTAL $150,000
Page 1 of 2 Pages
930:12
OAF - #2771
EXHIBIT A
4. Payment Schedule
a. $25,000 Initial payment to be made within thirty (30) days of the date
of execution of this Contract.
b. 45,000 In approximately two (2) interim payments reimbursing the
Contractor for actual expenditures made in the performance
of this Contract. Payments shall be based upon properly
documented financial and narrative status reports detailing
expenditures made to date.
c. 5,000 Final payment to be made upon the completion of the
Project. The Contractor shall submit a final financial and
narrative status report documenting the expenditure of all
Energy Mineral Impact Assistance funds for which payment
has been requested.
$75,000 TOTAL
All requests for payment after the first payment shall be initiated by the Contractor in accordance
with the provisions in Paragraph 6 of the main body of this Contract.
5. Contract Monitoring
The Department of Local Affairs shall monitor the Project on an as-needed basis.
6. Reporting Schedule
The Contractor shall submit financial and narrative status reports detailing Project progress and
properly documenting all to-date expenditures of Energy Mineral Impact Assistance funds at the time
payment requests are made, in accordance with the payment schedule.
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