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CONTRACT FOR FOOD SERVICES
THIS CONTRACT, made this 10th day of f'ebni 1992A _ by and between
Weld County, Colorado, by and through THE BOARD Ok COUNTY COMMISSIONERS OF
WELD COUNTY, P.O. Box 758, Greeley, Colorado 80632, hereinafter referred to
as "County," and Service America Corporation headquartered
at 88 Gatehouse Road, Stamford, Connecticut , hereinafter referred to
as "Contractor". 06902
WITNESSETH:
WHEREAS, County desires to contract with Contractor for food services
in the Weld County Jail, and
WHEREAS, Contractor desires to provide food services for inmates and
other persons whom the Weld County Sheriff may designate.
NOW, THEREFORE, for and in consideration of the promises and mutual
agreements contained herein, County and Contractor hereby agree as follows:
1. CONTRACT DOCUMENTS: The "Contract Documents" of this contract
shall include, along with the main contract herein, all bid documents
contained in Weld County Bid Request No. 100421-91, which documents are
attached hereto and made a part hereof by reference. The parties hereto
shall comply with all of the terms, conditions, and specifications contained
in the contract documents. The terms and conditions of the main contract
herein shall control in the case of any inconsistency between them and the
terms, conditions, and specifications of the bid documents.
2. DURATION: This contract shall be effective January 1, 1992,
through December 31, 1992, and is automatically renewable by both parties
each year for a term of three (3) years (36 months) subject to price
adjustments mutually agreed upon. County agrees to allow Contractor's
management staff to be on-site at the Weld County Jail to observe and prepare
for transfer of food service responsibility the two (2) weeks prior to
January 1, 1992. This contract may be terminated by either party provided
• a sixty-day written notice is given to the other party. Written notice to
County must be sent to the Weld County Board of County Commissioners, with
copies to the Weld County Director of Finance and Administrative Services and
to the Weld County Sheriff. Written notice to Contractor must be sent to the
Contractor, Servace America Corporation, Vice President of Correctionals
with a copy to District Manager in Colorado •
3. AUTHORIZATION: County hereby authorizes contractor to manage, on
county's behalf, the food services at the Weld County Jail, 915 Tenth Street,
Greeley, Colorado, and to supervise, on county's behalf, preparation and
service of food, including therapeutic diets, for inmates and any other
persons whom the Contracting officer for County may designate.
4. FACILITIES AND EQUIPMENT: Contractor shall have full use of
County's food production and food service facilities. Contractor has
examined said facilities and is satisfied that they will meet the needs of
Contractor for said food production and food service. County shall provide
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920133
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initial inventory of glassware, silverware, chinaware, and thermal trays,
but Contractor shall maintain the inventory of these items as a direct cost
of said operation.
5. OBLIGATIONS OF CONTRACTOR:
a. Food Services: Contractor agrees to operate and supervise
County's Jail food services facilities, on County's premises, and to
supervise the furnishing of food and food products, including
therapeutic diets, for County's inmates and any other persons whom the
contracting officers may designate. Hours and types of service shall
at all times be under the control of County's Contracting Officer.
b. Menu: Menus shall be submitted to County's Contracting
Officer at least one week in advance of service for approval. Menus
shall be nutritionally adequate and conform to any requirements made by
County. Menu change/complaint forms shall be provided to inmates when
said inmates have complaints concerning the menus. Completed forms
shall be reviewed by Contractor's management personnel and appropriate
changes shall be made after consultation with the contracting officers.
County may at any time inspect any or all aspects of the food service
program provided by contractor or request menu variations.
c. Purchase and Procurement. Purchase and procurement of all
food and food supplies utilized in the food service department needed
for the County's jail facility, and any other food service department
services that may mutually be agreed upon, shall be the responsibility
of Contractor. In the course of procurement, Contractor will take
advantage of discounts and cost savings through volume purchasers.
Preference will be given to local suppliers when practical and cost-
effective.
d. Personnel: Contractor will provide and maintain the following
staff: food service manager, who is a registered dietician, baker, a.m.
cook, p.m. cook, weekend relief cook on duty at the food service
facility. Contractor will also provide administrative support through
its region and zone support management staffs. Contractor's personnel
shall in no way be deemed to be employees of County and shall in no way
be subject to or benefit from Weld County's employment handbook.
contractor is responsible for the training and education, as needed, for
staff and inmate workers. Contractor's . food service manager will
coordinate with County officers on a daily basis. Contractor's food
service manager will be responsible for:
(1) Assuring contract compliance.
(2) Budgeting of financial results.
(3) Menu revisions.
(4) Managing and training all staff.
(5) Auditing sanitation standards.
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(6) Weekly management meetings.
(7) Coordinating all units.
(8) Applicable jail security requirements.
6. FINANCIAL ARRANGEMENT: Contractor agrees to manage the entire food
service program for County Jail in accordance with the specifications found
in Weld County's Bid Request No. 100421-91. Each month, Contractor will
submit to County officers a statement showing the following items:
a. Manning chart and work schedule for all employees and inmates.
b. Meal counts indicating the number of meals prepared (daily
census plus extra meals) .
c. Weekly inventory record by item of all items in warehouse.
d. Nutritional menu analysis showing the 18 R.D.A. nutrients.
e. The per meal rate for County Jail will be calculated each
month according to the following scale:
AVERAGE DAILY POPULATION PRICE PER MEAL
110 $ 1.635
120 1.562
130 1.500
140 1.447
150 1.399
160 1.357
170 1.319
180 1.284
190 1.253
200 1.225
Compensation to Contractor will be based upon the applicable daily per
meal costs appreciable by the number of meals served each day.
f. Health Examinations: All employees of Contractor
tt meet assigned applicabto
duty at County's jail food service facility
standards required by County Health Department. Said employees shall
maintain current health cards which will be posted in Contractor's
supervisor's office. Appropriate signs and safety posters will be
displayed throughout the service area emphasizing sanitation practices
and work habits.
g. Performance Bond: Contractor shall furnish a performance bond
in the sum of not less than 100% of this contract on or before the
commencement date of the service contemplated herein.
h. Insurance: Contractor shall maintain insurance according to
Section 5, on Page 9 of Weld County's Bid Request No. 100421-91 entitled
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920133
"Bid Specifications/Contract Food Service - General Specifications",
which is attached hereto and made a part hereof by reference.
i. Indemnification: Contractor shall indemnify County as stated
in Section 4, on Page 9 of Weld County's Bid Request No. 100421-91
entitled "Bid Specifications/Contract Food Service - General
Specifications".
j . Contractor's employees will exercise due care in the use of
County food service equipment and notify County when said equipment is
in need of repair or replacement.
7. ACCESS TO RECORDS: Contractor will provide County access to full
and accurate accounts and records of its direct cost as may be necessary for
County to meet auditing requirements.
CONTRACTOR:
Sal/rite Amenity Corporitoi0
DATE: / /30 /9.2 BY:
SUBSCRIBED AND SWORN to before me this vday of
19
WITNESS my hand and official seal.
Notary Georgia
Notary Public, butts County,
My Commission Expires Feb.20, 1993
My commission expires:
BOARD OF COUNTY COMMISSIONERS
ATTEST: J /(/�J WELD COUNTY, COLORADO
Weld County BY: j � — f
Clerk to the`Board Chairman 02I/O��
BY: 14.e4
eYS puty Cler to Board
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•
LEASE AGREEMENT
THIS AGREEMENT, made and entered into on the 10th day of Februarys;
199`2, by and between THE COUNTY OF WELD AND STATE OF COLORADO, hereinafter
referred to as "County", as Lessor, and Service America COrporation
hereinafter referred to as "Operator", as Lessees, witnesseth:
1. County leases to Operator the restaurant facilities located behind
the counter but not including the dining area, indicated by the
area enclosed in red on the attached Exhibit "A", on the second
floor of the Weld County Centennial Center located at 915 10th
Street, Greeley, Colorado, 80631 from January 1, 1992 until
December 31, 1992, at which time this Agreement shall be
automatically renewed for successive one (1 year periods not to
exceed three years, unless either party gives sixty (60) days
written notice of its intent to terminate on said anniversary date.
2. The restaurant facilities covered by this Lease Agreement shall be
known as the "CENTENNIAL DELICATESSEN".
3. It is agreed by and between the parties to this Lease Agreement,
that County owns all of the permanent fixtures and equipment
located on the premises covered by this Lease Agreement at the time
that this Lease Agreement is executed by both parties. An
inventory of property owned by County has been prepared by County
and is attached hereto, incorporated herein by reference, and
marked as Exhibit "B". Additions or deletions from this inventory
shall be made throughout the term of this Lease Agreement so as to
properly reflect the ownership of all the personal property and
permanent reflect the ownership of all the personal property and
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permanent fixtures used in the operation of the CENTENNIAL
DELICATESSEN. The County shall provide the equipment on Exhibit
"B", and the operator shall provide any additional equipment and
supplies which are necessary for the operation of the premises.
4. Operator shall furnish all necessary foods, supplies, paper
products, and cleaning supplies used in the operation of the
CENTENNIAL DELICATESSEN.
5. Operator shall fully comply with all federal, state, and local
rules and regulations which may be applicable to the work performed
by the Operator in the operation of the CENTENNIAL DELICATESSEN.
6. Operator shall maintain business hours commencing at 7:00 o'clock
a.m. and ending at 4:00 o'clock p.m. on each day that the Weld
County Centennial Center is open for the transaction of business.
7. Operator shall keep the premises covered by this Lease Agreement
in clean and sanitary condition and in good repair during the term
of this Lease, and shall comply with all state statutes and Local
ordinances with regard to restaurant facilities, but shall not be
responsible for maintaining the dining area.
8. Operator shall be responsible for keeping all tables and chairs in
the dining area in clean and sanitary conditions. County shall
maintain and clean all other aspects of dining area.
9. Operator shall not make any alterations or additions to the
premises covered by this Lease without the prior written consent
of County.
10. Operator shall furnish all necessary licenses and permits required
by law for the operation of the restaurant facilities covered by
this Lease Agreement.
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920133
11. It is agreed by and between the parties to this Lease Agreement
that in the event Operator shall employ any personnel in connection
with the operation of the restaurant facility covered by this Lease
Agreement, Operator shall provide all necessary worker's
compensation insurance, required unemployment insurance and any
other insurance coverage which may be required by law covering any
said employees. It is further understood and agreed by the parties
to this Lease Agreement, that any employees of Operator shall be
the employees of Operator only, and shall render no services for
and on behalf of County as a result of said employment.
12. County shall furnish all of the electricity, heat, and lights
necessary for the operation of the restaurant facility covered by
this Lease Agreement, and shall further supply a telephone to be
installed on the premises occupied by the CENTENNIAL DELICATESSEN.
All toll calls on said telephone shall be paid by Operator and
charges for local service shall be paid by Operator based on the
same rate schedule charged to all County Departments.
13. Operator shall allow all employees of Weld and all members of the
public at large, free access to the dining area at all times during
the hours of operation of said restaurant facilities, and all
employees of County and the general public shall at all times be
permitted to bring their own lunches for consumption in said dining
area.
14. Operator shall have sole discretion in determining the content of
the menu, to the extent permitted by cooking facilities provided
by County, and further, shall have full discretion as to the
charges to be placed on each item on said menu.
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920133
15. Operator may prepare food at another location and provide it at the
CENTENNIAL DELICATESSEN. Operator may also provide and operate his
own vending machines in the dining area.
16. No space rental shall be charged Operator by County for the
premises covered by this Lease Agreement during the term of this
Agreement; however, Operator shall pay to County, a concession fee
of _0_ per month, commencing on the 1st day of February, 1992
and a like sum to be paid by Operator to County on or before the
5th day of each succeeding month during the term of this Agreement. '
NOTE: If concession fee is not set amount, specify how the fee
will be calculated, e.g. percentage of gross sales.
17. During the term of this Lease Agreement, Operator shall carry
general liability insurance and products liability insurance with
minimum of One Hundred and Fifty Thousand Dollars ($150,000.00)
bodily injury per person, and Four Hundred Thousand Dollars
($400,000.00) bodily injury per accident. Operator further agrees
to carry liability insurance covering property damage in an amount
of at least Four Hundred Thousand Dollars ($400,000.00) during the
term of this Lease. Weld County shall be additional named insured
on the above insurance policies.
18. Operator must supply a performance bond and/or a cash deposit equal
to three months estimated concession fees prior to his commencing
operation of the CENTENNIAL DELICATESSEN.
19. Operator shall assume full responsibility for, and shall indemnify
the County for any damage to or loss of any County property,
including but not limited to buildings, fixtures, furnishings,
equipment, supplies, accessories, or parts resulting in whole or
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920133
r-.
part from any negligent acts or omissions, or intentional torts
of the Operator, any subcontractor of his, or any employee, agent,
or representative of the Operator or his subcontractor.
20. Operator shall defend, hold harmless, and indemnify the County
against any and all liability, claims, costs of whatsoever kind and
nature for injury to or death of any person or persons and for loss
or damage to any property occurring in connection with or in any
way incident to or arising out of the occupancy, use, service,
operations, or performance of work under the terms of this
Contract, resulting in whole or in part form the negligent acts or
omissions, or the intentional torts of the Operator, any
subcontractor of his, or any employee, agent, or representative of
the Operator of his subcontractor.
•
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920133
IN WITNESS WHEREOF, the parties have executed this Agreement at Greeley,
Weld County, Colorado, on the 10th day of February, 1992.,
COUNTY OF WELD,
STATE OF COLORADO, BY AND THROUGH THE
BOARD OF COUNTY COMMISSIONERS OF WELD
COUNTY BY: f c .. crry
George Kennedy„ Chairman OahoM
ATTEST:
Weld County
• Clerk to the Board
BY: eputy Clerk
'-
OPERATOR:
BY:
SUBSCRIBED AND SWORN to before me this 34 ay of
, 199&-
mmiS { E E�i es Notary
14T40F Pu-61�tits Weft Georgia
. Commission Expires Feb.20, 199a
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