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Home My WebLink About920262.tiff RESOLUTION RE: APPROVE 1992-93 WELD COUNTY DIVISION OF HUMAN RESOURCES' MIGRANT HEAD START FEDERAL GRANT APPLICATION TO BE SUBMITTED TO DEPARTMENT OF HEALTH AND HUMAN SERVICES AND AUTHORIZE CHAIRMAN TO SIGN WHEREAS, the Board of County Commissioners of Weld County, Colorado, pursuant to Colorado statute and the Weld County Home Rule Charter, is vested with the authority of administering the affairs of Weld County, Colorado, and WHEREAS, the Board has been presented with the 1992-93 Weld County Division of Human Resources' Migrant Head Start Federal Grant Application to be submitted to the Department of Health and Human Services, commencing June 1, 1992, and ending May 31, 1993, with the further terms and conditions being as stated in said grant application, and WHEREAS, after review, the Board deems it advisable to approve said grant application, a copy of which is attached hereto and incorporated herein by reference. NOW, THEREFORE, BE IT RESOLVED by the Board of County Commissioners of Weld County, Colorado, that the 1992-93 Weld County Division of Human Resources' Migrant Head Start Federal Grant Application to be submitted to the Department of Health and Human Services be, and hereby is, approved. BE IT FURTHER RESOLVED by the Board that the Chairman be, and hereby is, authorized to sign said grant application. The above and foregoing Resolution was, on motion duly made and seconded, adopted by the following vote on the 18th day of March, A.D. , 1992. ilda.„4617 BOARD OF COUNTY COMMISSIONERS ATTEST:Weld County Clerkk to WELD COUNTY, COLORADO the Board EXCUSED Geor e Kennedy, Chairman 76,/,--/2/ 1L-c„--/----,, BY: Deputy Clerk to the Board Constance L. Harbert, Pro-Tem APPROVED AS FORM: C. W. Kir i County Attorney Gor . L W. H. We ster 920262 F�k DD53 cc, �l(` 7-1/4 ...—. -- OMB Approval No.0348-0043 APPLICATION FOR _ 2.DATE SUBMITTED Applicant Identifier FEDERAL ASSISTANCE 3/18/92 90M013606 I. TYPE OF SUBMISSION: 3.DATE RECEIVED BY STATE State Application Identifier Application Preappecation 90M013606 O Construction O Construction . 4.DATE RECEIVED BY FEDERAL AGENCY Federal Identifier 5 Non-Construction O Non-Construction 90M013606 5. APPLICANT INFORMATION Legal Name: Organizational Unit Weld County Division of Human Resources Family Educational Network of Weld County Address(give city, county,state, and zip code) Name and telephone number of the person to be contacted on matters involving 1551 North 17th Avenue this application (give area code) P.O. Box 1805 Walter J. Speckman, Executive Director Greeley, Colorado 80632 (303) 353-3816 E. EMPLOYER IDENTIFICATION NUMBER(EIN): 7. TYPE OF APPLICANT:(enter appropriate letter in box) 13 A State H Independent School Dist. 8 4 - 6 0 0 0 8 1_ 3 B County I State Controlled Institution of Higher Learning C Municipal J Private University S. TYPE OF APPLICATION: D Township K. Indian Tribe O New a Continuation ij Revision E Interstate L Individual F Intermunictpal M Profit Organization If Revision,enter appropriate letter(s)in box(es). El El G Special District N. Other(Specify) A Increase Award B. Decrease Award C Increase Duration D Decrease Duration Other(SPOCItY) S. NAME OF FEDERAL AGENCY: Department of Health & Human Services 10. CATALOG OF FEDERAL DOMESTIC 11. DESCRIPTIVE TITLE OF APPLICANTS PROJECT: ASSISTANCE NUMBER: 1 3 • 6 0 0 PA-23 Migrant Head Start Basic Grant Trn-E: Migrant Head Start PA-26 Migrant Head Start Handicapped Grant PA-20 Migrant Head Start Training & 12. AREAS AFFECTED BY PROJECT(cities, counties, states. etc.). Technical Assistance Grant State-wide (Colorado) 13. PROPOSED PROJECT i 14. CONGRESSIONAL DISTRICTS OF: Start Date Ending Date a Applicant b Project 6/1/92 5/31/93 4 IS.ESTIMATED FUNDING: 16.15 APPLICATION SUBJECT TO REVIEW BY STATE EXECUTIVE ORDER 12372 PROCESS? a Federal s .00 a. YES THIS PREAPPLICATIONAPPLICATION WAS MADE AVAILABLE TO THE 792,037 STATE EXECUTIVE ORDER 12372 PROCESS FOR REVIEW ON b Applicant $ .00 198,892 DATE c State $ . .00 b NO O PROGRAM IS NOT COVERED BY E O. 12372 d Local $ .00 n OR PROGRAM HAS NOT BEEN SELECTED BY STATE FOR REVIEW e Other $ .00 f Program Income $ .00 17. IS THE APPLICANT DELINQUENT ON ANY FEDERAL DEBT? O Yes If Yes. attach an explanation. No Q TOTAL 5 .00 990,929 II. TO THE BEST OF MY KNOWLEDGE AND BELIEF.ALL DATA IN THIS APPLICATIONPREAPPLICATON ARE TRUE AND CORRECT,THE DOCUMENT HAS BEEN DULY AUTHORIZED By THE GOVERNING BODY OF THE APPLICANT AND THE APPLICANT WILL COMPLY WITH THE ATTACHED ASSURANCES IF THE ASSISTANCE IS AWARDED _ a Typed Name of Authorized RepreseVniffirrann Title c Telephone number ConstanceL. Harbert, ProtemVireld County Boar f C illiCylrissisners (303) 356-4000 d 7 S ture of Authorized Representative , 7 r ATTEST e Date Signed : i /-1--/L,V--, tea"? i, BY: / (/1 l' /--, - t c<,, - - -- 3/18/92 < ( re..GdurECIFRI5ns Not Usable Deputy Clerk to Boa 1/ rB ' StandardForm 424 'REV 3-88; . - ', Prescribed by OMB cort.:a, A-l02 Authorized for Local Reproduction on-in?0 c"Li,2 ..)(• ,..,..., e,. INSTRUCTIONS FOR THE SF 424 This is a standard form used by applicants as a required facesheet for preapplications and applications submitted for Federal assistance. It will be used by Federal agencies to obtain applicant certification that States which have established a review and comment procedure in response to Executive Order 12372 and have selected the program to be included in their process, have been given an opportunity to review the applicant's submission. Item: Entry: Item: Entry: 1. Self-explanatory. 12. List only the largest political entities affected 2. Date application submitted to Federal agency (or (e.g.,State,counties,cities). State if applicable) & applicant's control number (if applicable). 13. Self-explanatory. 3. State use only(if applicable). 14. List the applicant's Congressional District and 4. If this application is to continue or revise an any District(s)affected by the program or project. existing award, enter present Federal identifier 15. Amount requested or to be contributed during number. Ifforanewproject,leaveblank. the first funding/budget period by each 5. Legal name of applicant, name of primary contributor. Value of in-kind contributions organizational unit which will undertake the should be included on appropriate lines as assistance activity, complete address of the applicable. If the action will result in a dollar applicant,and name and telephone number of the change to an existing award, indicate only the person to contact on matters related to this amount of the change. For decreases, enclose the application. amounts in parentheses. If both basic and supplemental amounts are included, show 6. Enter Employer Identification Number (EIN) as breakdown on an attached sheet. For multiple assigned by the Internal Revenue Service. program funding,use totals and show breakdown 7. Enter the appropriate letter in the space using same categories as item 15. provided. 8. Check appropriate box and enter appropriate 16. Applicants should contact the State Single Point letter(s)in the space(s)provided: of Contact (SPOC) for Federal Executive Order 12372 to determine whether the application is —"New"means a new assistance award. subject to the State intergovernmental review —"Continuation"means an extension for an process. additional funding/budget period for a project with a projected completion date. 17. This question applies to the applicant organi- -"Revision"means any change in the Federal zation, not the person who signs as the Government's financial obligation or authorized representative. Categories of debt contingent liability from an existing include delinquent audit disallowances, loans obligation. and taxes. 9. Name of Federal agency from which assistance is being requested with this application. 18. To be signed by the authorized representative of 10. Use the Catalog of Federal Domestic Assistance the applicant. A copy of the governing body's authorization for you to sign this application as number and title of the program under which official representative must be on file in the assistance is requested. applicant's office. (Certain Federal agencies may 11. Enter a brief descriptive title of the project. if require that this authorization be submitted as more than one program is involved, you should part of the application.) append an explanation on a separate sheet. If appropriate (e.g., construction or real property projects), attach a map showing project location. For preapplications, use a separate sheet to provide a summary description of this project. SF 424 (REV 4-88( Back S2C262 SSLAICLY' LeS 2 0262 OMR Approval No.0346.0040 ASSURANCES - NON-CONSTRUCTION PROGRAMS Note: Certain of these assurances may not be applicable to your project or program. If you have questions, please contact the awarding agency. Further,certain Federal awarding agencies may require applicants to certify to additional assurances. If such is the case,you will be notified. As the duly authorized representative of the applicant I certify that the applicant: 1. Has the legal authority to apply for Federal (e)the Drug Abuse Office and Treatment Act of assistance, and the institutional, managerial and 1972 (P.L. 92-255), as amended, relating to financial capability (including funds sufficient to nondiscrimination on the basis of drug abuse; (f) pay the non-Federal share of project costs) to the Comprehensive Alcohol Abuse and Alcoholism ensure proper planning, management and corn- Prevention, Treatment and Rehabilitation Act of pletion of the project described in this application. 1970 (P.L. 91-616), as amended, relating to nondiscrimination on the basis of alcohol abuse or 2. Will give the awarding agency, the Comptroller General of the United States, and if appropriate, alcoholism;(g) §§ 523 and 527 of the Public Health Service Act of 1912 (42 U.S.C. 290 dd-3 and 290 ee- the State, through any authorized representative, access to and the right to examine all records, 3), as amended, relating to confidentiality of books, papers, or documents related to the award; alcohol and drug abuse patient records; (h) Title and will establish a proper accounting system in VIII of the Civil Rights Act of 1968 (42 U.S.C. § accordance with generally accepted accounting 3601 et seq.), as amended, relating to non- standards or agency directives. discrimination in the sale, rental or financing of housing; (i) any other nondiscrimination 3. Will establish safeguards to prohibit employees provisions in the specific statute(s) under which from using their positions for a purpose that application for Federal assistance is being made: constitutes or presents the appearance of personal and (j) the requirements of any other or organizational conflict of interest, or personal nondiscrimination statute(s) which may apply to gain. the application. 4. Will initiate and complete the work within the 7. Will comply, or has already complied, with the applicable time frame after receipt of approval of requirements of Titles II and III of the Uniform the awarding agency. Relocation Assistance and Real Property 5. Will comply with the Intergovernmental Acquisition Policies Act of 1970 (P.L. 91-646) Personnel Act of 1970 (42 U.S.C. $$ 4728-4763) which provide for fair and equitable treatment of relating to prescribed standards for merit systems persons displaced or whose property is acquired as a result of Federal or federally assisted programs. for programs funded under one of the nineteen statutes or regulations specified in Appendix A of These requirements apply to all interests in real OPM's Standards for a Merit System of Personnel property acquired for project purposes regardless Administration(5 C.F.R.900,Subpart F). of Federal participation in purchases. 6. Will comply with all Federal statutes relating to 8. Will comply with the provisions of the Hatch Act nondiscrimination. These include but are not (5 U.S.C. §§ 1501-1508 and 7324-7328) which limit limited to: (a) Title VI of the Civil Rights Act of the political activities of employees whose 1964 (P.L. 88-352) which prohibits discrimination principal employment activities are funded in on the basis of race, color or national origin; (b) whole or in part with Federal funds. Title IX of the Education Amendments of 1972, as 9. Will comply, as applicable, with the provisions of amended(20 U.S.C. §§ 1681-1683,and 1685-1686), the Davis-Bacon Act (40 U.S.C. §§ 276a to 276a- which prohibits discrimination on the basis of sex; 7), the Copeland Act (40 U.S.C. § 276c and 18 (c)Section 504 of the Rehabilitation Act of 1973,as u.s.c. §§ 874),and the Contract Work Hours and amended (29 U.S.C. § 794), which prohibits dis- Safety Standards Act (40 U.S.C. §§ 327-333), crimination on the basis of handicaps; (d)the Age regarding labor standards for federally assisted Discrimination Act of 1975, as amended (42 construction subagreements. U.S.C.§§ 6101-6107), which prohibits discrim- ination on the basis of age; Standard Form 4245 (4-881 Prescribed by OMB Circular A.102 9 20262 Authorized for Local Reproduction 10. Will comply, if applicable, with flood insurance 13. Will assist the awarding agency in assuring purchase requirements of Section 102(a) of the compliance with Section 106 of the National Flood Disaster Protection Act of 1973(P.L. 93-234) Historic Preservation Act of 1966, as amended (16 which requires recipients in a special flood hazard U.S.C. 470), EO 11593 (identification and area to participate in the program andto purchase protection of historic properties), and the flood insurance if the total cost of insurable Archaeological and Historic Preservation Act of construction and acquisition is$10,000 or more. 1974(16 U.S.C. 469a-1 et seq.). 11. Will comply with environmental standards which 14. Will comply with P.L. 93-348 regarding the may be prescribed pursuant to the following: (a) protection of human subjects involved in research, institution of environmental quality control development, and related activities supported by measures under the National Environmental this award of assistance. Policy Act of 1969 (P.L. 91-190) and Executive 15. Will comply with the Laboratory Animal Welfare Order (EO) 11514; (b) notification of violating Act of 1966 (P.L. 89-544, as amended, 7 U.S.C. facilities pursuant to EO 11738; (c) protection of 2131 et seq.) pertaining to the care, handling, and wetlands pursuant to EO 11990; (d) evaluation of treatment of warm blooded animals held for flood hazards in floodplains in accordance with EO research,teaching,or other activities supported by 11988; (e)assurance of project consistency with this award of assistance. the approved State management program developed under the Coastal Zone Management 16. Will comply with the Lead-Based Paint Poisoning Act of 1972 (16 U.S.C. §§ 1451 et seq.); co Prevention Act (42 U.S.C. §§ 4801 et seq.) which conformity of Federal actions to State (Clear Air) prohibits the use of lead based paint in Implementation Plans under Section 176(c) of the construction or rehabilitation of residence Clear Air Act of 1955, as amended (42 U.S.C. § structures. 7401 et seq.);(g)protection of underground sources 17. Will cause to be performed the required financial of drinking water under the Safe Drinking Water and compliance audits in accordance with the Act of 1974, as amended, (P.L. 93-523); and (h) Single Audit Act of 1984. protection of endangered species under the Endangered Species Act of 1973,as amended,(P.L. 18. Will comply with all applicable requirements of all 93-205). other Federal laws, executive orders, regulations 12. Will comply with the Wild and Scenic Rivers Act and policies governing this program. of 1968 (16 U.S.C. §§ 1271 et seq.) related to protecting components or potential components of the national wild and scenic rivers system. SIGNA RE OF AUTHORIZED CERTIFYING OFFICIAL TITLE Chairman Pro-tem Weld County Board of Commissioners APPLICANT ORGANIZATION DATE SUBMITTED kith Weld County, Colorado 3/18/92 ATTEST: WELD 90UNTY CLER k'TO THE BOARD BY: / /e4 >7x C ,4, -di DEPUTY CLERK TO THE BOAR)__- SF 4248 1492I026 f/ OMS Approval No.0341-0040 ASSURANCES - NON-CONSTRUCTION PROGRAMS Note: Certain of these assurances may not be applicable to your project or program. If you have questions, please contact the awarding agency. Further,certain Federal awarding agencies may require applicants to certify to additional assurances. If such is the case,you will be notified. As the duly authorized representative of the applicant I certify that the applicant: 1. Has the legal authority to apply for Federal (e)the Drug Abuse Office and Treatment Act of assistance, and the institutional, managerial and 1972 (P.L. 92-255), as amended, relating to financial capability (including funds sufficient to nondiscrimination on the basis of drug abuse; (0 pay the non-Federal share of project costs) to the Comprehensive Alcohol Abuse and Alcoholism ensure proper planning, management and tom- Prevention, Treatment and Rehabilitation Act of pletion of the project described in this application. 1970 (EL. 91-616), as amended, relating to nondiscrimination on the basis of alcohol abuse or 2. Will give the awarding agency, the Comptroller General of the United States, and if appropriate, alcoholism;(g) $§ 523 and 527 of the Public Health Service Act of 1912(42 U.S.C. 290 dd-3 and 290 ee- the State, through any authorized representative, access to and the right to examine all records, 3), as amended, relating to confidentiality of books, papers, or documents related to the award; alcohol and drug abuse patient records; (h) Title and will establish a proper accounting system in VIII of the Civil Rights Act of 1968 (42 U.S.C. § accordance with generally accepted accounting 3601 et seq.), as amended, relating to non- standards or agency directives. discrimination in the sale, rental or financing of housing; (i) any other nondiscrimination 3. Will establish safeguards to prohibit employees provisions in the specific statute(s) under which from using their positions for a purpose that application for Federal assistance is being made: constitutes or presents the appearance of personal and (j) the requirements of any other or organizational conflict of interest, or personal nondiscrimination statute(s) which may apply to gain. the application. 4. Will initiate and complete the work within the 7. Will comply, or has already complied, with the applicable time frame after receipt of approval of requirements of Titles II and III of the Uniform the awarding agency. Relocation Assistance and Real Property Acquisition Policies Act of 1970 (P.L. 91-646) 5. Will comply with the Intergovernmental Personnel Act of 1970 (42 U.S.C. H 4728-4763) which provide for fair and equitable treatment of relating to prescribed standards for merit systems persons displaced or whose property is acquired as a result of Federal or federally assisted programs. for programs funded under one of the nineteen statutes or regulations specified in Appendix A of These requirements apply to all interests in real OPM's Standards for a Merit System of Personnel property acquired for project purposes regardless Administration(5 C.F.R.900,Subpart F). of Federal participation in purchases. 6. Will comply with all Federal statutes relating to 8. Will comply with the provisions of the Hatch Act nondiscrimination. These include but are not (5 U.S.C- §§ 1501-1508 and 7324-7328) which limit limited to: (a) Title VI of the Civil Rights Act of the political activities of employees whose 1964 (P.L. 88-352) which prohibits discrimination principal employment activities are funded in on the basis of race, color or national origin; (b) whole or in part with Federal funds. Title IX of the Education Amendments of 1972,as 9. Will comply,as applicable, with the provisions of amended(20 U.S.C. H 1681-1683,and 1685-1686), the Davis-Bacon Act (40 U.S.C. §$ 276a to 276a- which prohibits discrimination on the basis of sex; 7), the Copeland Act (40 U.S.C. § 276c and 18 (c)Section 504 of the Rehabilitation Act of 1973,as U.S.C. H 874),and the Contract Work Hours and amended (29 U.S.C. § 794), which prohibits dis- Safety Standards Act (40 U.S.C. H 327-333), crimination on the basis of handicaps; (d) the Age regarding labor standards for federally assisted Discrimination Act of 1975, as amended (42 construction subagreements. U.S.C.§§ 6101-6107), which prohibits discrim- . ination on the basis of age; F-.saila l3 Circular (4-881 A-102 S,g i. 4249 A-iO2 Authorized for Local Reproduction 10. Will comply, if applicable, with flood insurance 13. Will assist the awarding agency in assuring purchase requirements of Section 102(a) of the compliance with Section 106 of the National Flood Disaster Protection Act of 1973(P.L. 93-234) Historic Preservation Act of 1966, as amended (16 which requires recipients in a special flood hazard U.S.C. 470), EO 11593 (identification and area to participate in the program andto purchase protection of historic properties), and the flood insurance if the total cost of insurable Archaeological and Historic Preservation Act of construction and acquisition is$10,000 or more. 1974(16 U.S.C. 469a-1 et seq.). 11. Will comply with environmental standards which 14. Will comply with P.L. 93-348 regarding the may be prescribed pursuant to the following: (a) protection of human subjects involved in research, institution of environmental quality control development, and related activities supported by measures under the National Environmental this award of assistance. Policy Act of 1969 (P.L. 91-190) and Executive 15. Will comply with the Laboratory Animal Welfare Order (EO) 11514; (b) notification of violating Act of 1966 (P.L. 89-544, as amended, 7 U.S.C. facilities pursuant to EO 11738; (c) protection of 2131 et seq.) pertaining to the care, handling, and wetlands pursuant to EO 11990; (d) evaluation of treatment of warm blooded animals held for flood hazards in floodplains in accordance with EO research,teaching,or other activities supported by 11988; (e)assurance of project consistency with this award of assistance. the approved State management program developed under the Coastal Zone Management 16. Will comply with the Lead-Based Paint Poisoning Act of 1972 (16 U.S.C. §§ 1451 et seq.); (f) Prevention Act (42 U.S.C. §§ 4801 et seq.) which conformity of Federal actions to State (Clear Air) prohibits the use of lead based paint in Implementation Plans under Section 176(c) of the construction or rehabilitation of residence Clear Air Act of 1955, as amended (42 U.S.C. § structures. 7401 et seq.);(g)protection of underground sources 17. Will cause to be performed the required financial of drinking water under the Safe Drinking Water and compliance audits in accordance with the Act of 1974, as amended, (P.L. 93-523); and (h) Single Audit Act of 1984. protection of endangered species under the Endangered Species Act of 1973,as amended,(P.L. 18. Will comply with all applicable requirements of all 93-205). other Federal laws, executive orders, regulations and policies governing this program. 12. Will comply with the Wild and Scenic Rivers Act of 1968 (16 U.S.C. H 1271 et seq.) related to protecting components or potential components of the national wild and scenic rivers system. SIGNATURE OF AUTHORIZED CERTIFYING OFFICIAL TITLE Chairman Pro-tem fl Weld County Board of Commissioners APPLICANT ORGANIZATION DATE SUBMITTED Weld County, Colorado • 3/18/92 ATTEST:A,/ 0/1/Qf WELD COUNTY CLERK,TO THE BOARD �p to q BY: �� Z { l7, ; tom(' 9 0262 DE UTY CLERK TO THE BOARD sF 4248 14-881 Back Certification Regarding Debarment. Suspension. and Other Responsibility Matters - Primary Covered Transactions By signing and submitting this proposal, the applicant, defined as the primary participant in accordance with 45 CFR Part 76, certifies to the best of its knowledge and believe that it and its principals: (a) are not presently debarred, suspended, proposed for debarment, declared ineligible, or voluntarily excluded from covered transactions by any Federal Department or agency; (b) have not within a 3-year period preceding this proposal been convicted of or had a civil judgment rendered against them for commission of fraud or a criminal offense in connection with obtaining, attempting to obtain, or performing a public (Federal, State, or local) transaction or contract under a public transaction; violation of Federal or State antitrust statutes or commission of embezzlement, theft, forgery, bribery, falsification or destruction of records, making false statements, or receiving stolen property; (c) are not presently indicted or otherwise criminally or civilly charged by a governmental entity (Federal, State of local) with commission of any of the offenses enumerated in paragraph (1) (b) of this certification; and (d) have not within a 3-year period preceding this application/proposal had one or more public transactions (Federal, State, or local) terminated for cause or default. The inability of a person to provide the certification required above will not necessarily result in denial of participation in this covered transaction. If necessary, the prospective participant shall submit an explanation of why it cannot provide the certification. The certification or explanation will be considered in connection with the Department of Health and Human Services (HHS) determination whether to enter into this transaction. However, failure of the prospective primary participant to furnish a certification or an explanation shall disqualify such person from participation in this transaction. The prospective primary participant agrees that by submitting this proposal, it will include the clause entitled "Certification Regarding Debarment, Suspension, Ineligibility, and Voluntary Exclusion - Lower Tier Covered Transaction. " provided below without modification in all lower tier covered transactions and in all solicitations for lower tier covered transactions. 920262 Certification Regardina Debarment, Suspension. Ineligibility and Voluntary Exclusion - Lower Tier Covered Transactions (To Be Supplied to Lower Tire Participants) By signing and submitting this lower tier proposal, the prospective lower tier participant, as defined in 45 CFR Part 76, certifies to the best of its knowledge and belief that it and its principals: (a) are not presently debarred, suspended, proposed for debarment, declared ineligible, or voluntarily excluded from participation in this transaction by any federal department or agency. (b) where the prospective lower tier participant is unable to certify to any of the above, such prospective participant shall attach an explanation to this proposal. The prospective lower tier participant further agrees by submitting this proposal that it will include this clause entitled "certification Regarding Debarment, Suspension, Ineligibility, and Voluntary Exclusion - Lower Tier Covered Transactions. "without modification in all lower tier covered transactions and in all solicitations for lower tier covered transactions. • 920262 U.S. Department of Health and Human Services Certification Regarding Drug-Free Workplace Requirements Grantees Other Than Individuals By signing and/or submitting this application or grant agreement,the grantee is providing the certification set out below. This certification is required by regulations implementing the Drug-Free Workplace Act of 1988,45 CFR Part 76,Subpart F. The regulations,published in the May 25,1990 Federal Register,require certification by grantees that they will maintain a drug-free workplace. The certification set out below is a material representation of fact upon which reliance will be placed when the Department of Health and Human Services(HHS)determines to award the grant. If it is later determined that the grantee knowingly rendered a false certification,or otherwise violates the requirements of the Drug-Free Workplace Act,HHS,in addition to any other remedies available to the Federal Government,may taken action authorized under the Drug-Free Workplace Act. False certification or violation of the certification shall be grounds for suspension of payments, suspension or termination of grants,or governmentwide suspension or debarment. Workplaces under grants,for grantees other than individuals,need not be identified on the certification. If known,they may be identified in the grant application. If the grantee does not identify the workplaces at the time of application,or upon award, if there is no application,the grantee must keep the identity of the workplace(s) on file in its office and make the information available for Federal inspection. Failure to identify all known workplaces constitutes a violation of the grantee's drug-free workplace requirements. Workplace identifications must include the actual address of buildings(or parts of buildings)or other sites where work under the grant takes place. Categorical descriptions may be used (e.g., all vehicles of a mass transit authority or State highway department while in operation,State employees in each local unemployment office,performers in concert halls or radio studios.) If the workplace identified to HHS changes during the performance of the grant,the grantee shall inform the agency of the change(s),if it previously identified the workplaces in question(see above). Definitions of terms in the Nonprocurement Suspension and Debarment common rule and Drug-Free Workplace common rule apply to this certification. Grantees'attention is called,in particular,to the following definitions from these rules: 'Controlled substance"means a controlled substance in Schedules I through V of the Controlled Substances Act (21 USC 812) and as further defined by regulation(21 CFR 1308.11 through 1308.15). 'Conviction"means a finding of guilt (including a plea of nolo contendere) or imposition of sentence, or both,by any judicial body charged with the responsibility to determine violations of the Federal or State criminal drug statutes; "Criminal drug statute" means a Federal or non-Federal criminal statute involving the manufacture, distribution, dispensing,use,or possession of any controlled substance; 'Employee'means the employee of a grantee directly engaged in the performance of work under a grant,including: (i) All"direct charge"employees;(ii) all"indirect charge"employees unless their impact or involvement is insignificant to the performance of the grant;and,(iii) temporary personnel and consultants who are directly engaged in the performance of work under the grant and who are on the grantee's payroll. This definition does not include workers not on the payroll of the grantee(e.g.,volunteers,even if used to meet a matching requirement;consultants or independent contractors not on the grantee's payroll;or employees of subrecipients or subcontractors in covered workplaces). The grantee certifies that It will or will continue to provide a drug-free workplace by: (a) Publishing a statement notifying employees that the unlawful manufacture, distribution, dispensing, possession or use of a controlled substance is prohibited in the grantee's workplace and specifying the actions that will be taken against employees for violation of such prohibition; (b)Establishing an ongoing drug-free awareness program to inform employees about: (1)The dangers of drug abuse in the workplace;(2)The grantee's policy of maintaining a drug-free workplace;(3)Any available drug counseling,rehabilitation,and employee assistance programs;and,(4)The penalties that may be imposed upon employees for drug abuse violations occurring in the workplace; (c)Making it a requirement that each employee to be engaged in the performance of the grant be given a copy of the statement required by paragraph(a); (d) Notifying the employee in the statement required by paragraph (a) that, as a condition of employment under the grant,the employee will: (1)Abide by the terms of the statement;and,(2)Notify the employer in writing of his or her conviction for a violation of a criminal drug statute occurring in the workplace no later than five calendar days after such conviction; (e) Notifying the agency in writing,within ten calendar days after receiving notice under subparagraph(d)(2) from an employee or otherwise receiving actual notice of such conviction. Employers of convicted employees must provide notice, including position title,to every grant officer or other designee on whose grant activity the convicted employee was working, unless the Federal agency has designated a central point for the receipt of such notices. Notice shall include the identification number(s) of each affected grant; (Continued on reverse side of this sheet) 920262 c_rtification Regarding Lobb, _ng Certification for Contracts, Grants, Loans, and Cooperat_-7e Agreements The undersigned certifies, to the best of his or her knowledge and belief, that: (1) No Federal appropriated funds have been paid or will be paid, by or on behalf of the undersigned, to any person for influencing or attempting to influence an officer or employee of any agency, a Member of Congress, an officer or employee of Congress, or an employee of a Member of Congress in connection with the awarding of any Federal contract, the making of any Federal grant, the making of any Federal loan, the entering into of any cooperative agreement, and the extension, continuation, renewal, amendment, or modification of any Federal contract, grant, loan, or cooperative agreement. (2) If any funds other than Federal appropriated funds have been paid or will be paid to any person for influencing or attempting to influence an officer or employee of any agency, a Member of Congress, an officer or employee of Congress, or an employee of a Member of Congress in connection with this Federal contract, grant, loan or cooperative agreement, the undersigned shall complete and submit Standard Form-LLL, "Disclosure Form to Report Lobbying, " in accordance with its instructions. (3) The undersigned shall require that the language of this certification be included in the award documents for all subawards at all tiers (including subcontracts, subgrants, and contracts under grants, loans, and cooperative agreements) and that all subrecipients shall certify and disclose accordingly. This certification is a material representation of fact upon which reliance was placed when this transaction was made or entered into. Submission of this certification is a prerequisite for making or entering into this transaction imposed by section 1352 , title 31, U.S. Code. Any person who fails to file the required certification shall be subject to a civil penalty of not less than $10, 000 and not more than $100,000 for each such failure. Weld County, Colorado Organization ATTEST: Pia/teir Board of Commissioners WE D stir.':' C T 50 THE EDARD g� ��J/ airman Pro-tem 3/18/92 /f r i Authorized /Signature Title Date By: CCD TY CLE, K ! -p St3 ±_ NOTE: If Disclosure Forms are required, please contact: Mr. William Sexton, Deputy Director, Grants and Contracts Management Division, Room 341F, HHH Buildings- 200 Independence Avenue, SW, Washington, D.C. 20201-0001 921+262 • U.S. Department of Health and Human Services Certification Regarding Drug-Free Workplace Requirements Grantees Other Than Individuals By signing and/or submitting this application or grant agreement, the grantee is providing the certification set out below. This certification is required by regulations implementing the Drug-Free Workplace Act of 1988,45 CFR Part76,Subpart F. The regulations,published in the May 25,1990 Federal Register,require certification by grantees that theywill maintain a drug-free w okplace. The certification set out below is a material representation of fact upon which reliance wall be placed when the Department of Health and Human Services(HHS)determines to award the grant. If it is later determined that the grantee knowingly rendered a false certification, or otherwise violates the requirements of the Drug-Free Workplace Acz,HHS,in addition to any other remedies available to the Federal Government,may taken action authorized under the Drug-Free Workplace Act. False certification or violation of the certification shall be grounds for suspension of payments, suspension or termination of grants,or governmentwide suspension or debarment. Workplaces under grants,for grantees other than individuals,need not be identified on the certification. If known,they may be identified in the grant application. If the grantee does not identify the workplaces at the time of application,or upon award,if there is no application, the grantee must keep the identity of the workplace(s)on file in its office and make the information available for Federal inspection. Failure to identify all known workplaces constitutes a violation of the grantee's drug-free workplace requirements. Workplace identifications must include the actual address of buildings(or parts of buildings)or other sites where work under the grant takes place. Categorical descriptions may be used (e.g., all vehicles of a mass transit authority or State highway department while in operation,State employees in each local unemployment office,performers in concert halls or radio studios.) If the workplace identified to HHS changes during the performance of the grant,the grantee shall inform the agency of the change(s),if it previously identified the workplaces in question(see above). Definitions of terms in the Nonprocurement Suspension and Debarment common rule and Drug-Free Workplace common rule apply to this certification. Grantees'attention is called,in particular,to the following definitions from these rules: "Controlled substance" means a controlled substance in Schedules I through V of the Controlled Substances Act (21 USC 812) and as further defined by regulation(21 CFR 1308.11 through 1308.15). "Conviction" means a finding of guilt (including a plea of nolo contendere) or imposition of sentence, or both,by any judicial body charged with the responsibility to determine violations of the Federal or State criminal drug statutes; "Criminal drug statute" means a Federal or non-Federal criminal statute involving the manufacture, distribution, dispensing,use,or possession of any controlled substance; "Employee"means the employee of a grantee directly engaged in the performance of work under a grant,including: (i) All"direct charge"employees;(ii) all"indirect charge"employees unless their impact or involvement is insignificant to the performance of the grant;and, (iii) temporary personnel and consultants who are directly engaged in the performance of work under the grant and who are on the grantee's payroll. This definition does not include workers not on the payroll of the grantee(e.g.,volunteers, even if used to meet a matching requirement; consultants or independent contractors not on the grantee's payroll;or employees of subrecipients or subcontractors in covered workplaces). The grantee certifies that it will or will continue to provide a drug-free workplace by: ssession or (a) Publishing a statement notifying employees that the unlawful manufacture, distribution, dispensing,po use of a controlled substance is prohibited in the grantee's workplace and specifying the actions that will be taken against employees for violation of such prohibition; (b) Establishing an ongoing drug-free awareness program to inform employees about: (1)The dangers of drug abuse in the workplace;(2)The grantee's policy of maintaining a drug-free workplace;(3)Any available drug counseling,rehabilitation, and employee assistance programs;and, (4)The penalties that may be imposed upon employees for drug abuse violations occurring in the workplace; (c) Making it a requirement that each employee to be engaged in the performance of the grant be given a copy of the statement required by paragraph(a); (d) Notifying the employee in the statement required by paragraph (a) that, as a condition of employment under the grant,the employee will: (1)Abide by the terms of the statement;and,(2)Notify the employer in writing of his or her conviction for a violation of a criminal drug statute occurring in the workplace no later than five calendar days after such conviction; (e) Notifying the agency in writing,within ten calendar days after receiving notice under subparagraph(d)(2) from an employee or otherwise receiving actual notice of such conviction. Employers of convicted employees must provide notice, including position title,to every grant officer or other designee on whose grant activity the convicted employee was working, unless the Federal agency has designated a central point for the receipt of such notices. Notice shall include the identification number(s) of each affected grant; � 2�2 (Continued on reverse side of this sheet) HHS—Certiflcatlon Reprdlag Drag-Free Workplace Regairemmta-ccadaaed from reverse page (q Taking one of the following actions,within 30 calendar days of receiving notice under subparagraph (d)(2), with respect to any employee who is so convicted. (1)Taking appropriate personnel action against such an employee,up to and including termination,ooasistent with the requirements of the Rehabilitation Act of 1973,as amended;or,(2)Requiring such employee to participate satisfactorily in a drug abuse assistance or rehabilitation program approved for such purposes by a Federal, State,or local health,law enforcement,or other appropriate agency; (g)Making a good faith effort to continue to maintain a drug-free workplace through implementation el paragraphs(a), (b),(c),(d),(e)and(O• 920262 Lcirtification Regarding Lobbying Certification for Contracts, Grants. Loans, and Cooperative Agreements The undersigned certifies, to the best of his or her knowledge and belief, that: (1) No Federal appropriated funds have been paid or will be paid, by or on behalf of the undersigned, to any person for influencing or attempting to influence an officer or employee of any agency, a Member of Congress, an officer or employee of Congress, or an employee of a Member of Congress in connection with the awarding of any Federal contract, the making of any Federal grant, the making of any Federal loan, the entering into of any cooperative agreement, and the extension, continuation, renewal, amendment, or modification of any Federal contract, grant, loan, or cooperative agreement. (2) If any funds other than Federal appropriated funds have been paid or will be paid to any person for influencing or attempting to influence an officer or employee of any agency, a Member of Congress, an officer or employee of Congress, or an employee of a Member of Congress in connection with this Federal contract, grant, loan or cooperative agreement, the undersigned shall complete and submit Standard Form-LLL, "Disclosure Form to Report Lobbying, " in accordance with its instructions. (3) The undersigned shall require that the language of this certification be included in the award documents far all subawards at all tiers (including subcontracts, subgrants, and contracts under grants, loans, and cooperative agreements) and that all subrecipients shall certify and disclose accordingly. This certification is a material representation of fact upon which reliance was placed when this transaction was made or entered into. Submission of this certification is a prerequisite for making or entering into this transaction imposed by section 1352, title 31, U.S. Code. Any person who fails to file the required certification shall be subject to a civil penalty of not less than $10, 000 and not more than $100, 000 for each such failure. Weld County, Colorado Pia� O ganization Aril ST: C C j/ s Board of Commissioners V E C`Ci �r CLE . TO THE BOARD man Pro-tem 3/18/92 / iI 1 uth�Signature Title Date By: / /t iCLER, �� HE B ARO DEPUTY CLERK TO THE BOARD _, NOTE: If Disclosure Forms are required, please contact: Mr. William Sexton, Deputy Director, Grants and Contracts Management Division, Room 341F, HHH Building, 200 Independence Avenue, SW, Washington, D.C. 20201-0001 923262 ;rat m,.- o co es 0 m Ts p en C P O M LO al a N v cl- al 01 lala CO CO O O C GI" N O M 3 � u'J V Ol O It) I. 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O co co q raw= O 0 0 Ie A E to to to 0 VgG M CO CO I—I .--I vI I I I N C a m Y go u a - u 2' E w 4 V s' '� E A N No V T CV s C E - ` y M O E so '3` 0- d 0- < L s ta. • h ma Nar vI. v° O •)O- c 1 O F 0 a 4 3 C e O 4 ... •i it .- n n 1 vi b • r N N 3 G to a. < C.1 L j C '-"1 co al OJ 35 3 m H en M l.53 • i- co a. on co a O co Ol 0- .--1 O co Va a awa O G O CO .--1 a V b N i v N. N 0 Ol c 2 W O M .--I IQ.,O T CO e-I .--1 CFI 00 0N 0 O • H f/1 7 • a a a a a a j a II I Z9N _ 2 co v .--1I M O N H N O Ol^ OGy^ 0C' NI M l0 l0nw al as M M O r-1 O Ol InM cc cc E N N N 6 N N W w 0 _V I— a 2 O - • O6) G _ J V e i y a .--1 co a, 2 Y al Cr) N. Ol u 0 r1 .0 N a CO M In Q Cr) O V W W O M In Ol K N Ol co CFI 7' M N lO O V Ul N N Q CO < N N W N N U. N CO- < to C O Z W 2 cc M V G W in W O ° 3 III y V C 6 IL J C 2 2 2 'y _er co - a u M M N W L Q ` W .. d Q 0 Oal CO N O r-1-1 In N Z it. W L c.:: Q " {QJ at" en N J Q ti in NO en Q H .� 0 W C Ol CD CO T {y l0 al ul J w CO VD o m C 0 2 .H .-1 C In .-1 N- a J lO N. N. N C - 2 O can e--I W ^ N = p a a a ` N Q N N V 0 W Q t d Z 2 W m N O Q O c C 2 a o 1 W a L S te W W Y H r 7 N N. Nat Q U Q co Ol N 2 W o m on F H N CO 0 N .2 Ol al 01 W N. r i al H W N N Q 0 CO u! Z a O so a N C c- w a 9 a. -01 -171 C C A A q m fa b 4 C y Qc _ c C on co a O O N N NJ E O 1 I I o w E N N ON CI CO 01 a VI1 I 1 3. -1 N 2 J[ Cl. d Cl_ H ` -1 0. d d a E IC E o . _ ° 0 c a . r ge ci r r r r a Al N "I M1 BUDGET LINE ITEMS PROGRAM YEAR 92-93 LINE ITEM PA 23 PA 26 NON- BUDGETED COST BUDGETED COST FEDERAL COST SALARIES AND FRINGE; SALARIES AND WAGES $426,102.14 $4,485.65 $28,944.00 FICA $32,596.82 $343.15 $2,214.22 DISABILITY $2,173.12 $22.88 $147.61 HEALTH/D&V/INSURANCE $27,170.66 $471.24 LIFE INSURANCE $234.36 $3.54 RETIREMENT $17,822.11 $269.14 WORKERS COMP. $7,667.10 $13.01 $83.94 TOTAL SALARY&FRINGE $513,766.31 $5;608.61 $31,389.77; 923262 SEE ATTACHED PAGE FOR SPECIFIC BREAKDOWN OF LINE ITEMS I P 11 m m R m n S N 100 N S ' S t g O 2 2 O O m O N 4 V IR R cn § �a�o 1nPo�pO tpp §1nn i1pO §�!f §1Ong§ § ZEIaa i-.—Cml� s § kl gyp NNl� pl�yp raD O K § a ss4 KNN ; N 4 ; tt ut (p mNaggsgrei r: NNMNaa e Q. 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P1R1OORaaaaaa2aa3821Om�pfpi} ay8 �yRp� lo� nS2 of Vyyyy yllj yj 12 - 2e44t W W W yN ONN pmj W N W H g a m • 2 pp 1� a a 10 a �O pp tO p� 1� N �p p �p a O� �y O� a 01 14 f1mOD V 3 t0 f1m�D pO t Nm i0 N N �Ompf. �Opf 01 N t2 .W} Opf OD IO2 A S ONl �Np 2 R V cc m n w m 11N1OO aa ap0 1100 asa sa1pp q1O aWa aVa oN�O Omm^f t0 aW 121�t S tmt�� lkl� I V 1a1OOD 4 A m a 2 ky�p m a(�pppp NRR N pNpNa 1lp) o H W asaat NNHHNMat W aaaaUar- "2 ' 2 ' 3 " IAHNNN N X p p a m m m pp m p p p p a p p p p m m �p 8p 8 O 3 2 4 aD t12 {i2 c0 2 m A A GD (Opp �p8 mp$ �p8 O V V V Oa 1p$ 1NddNd� O im0 V O BYO V �a�p 1NO tl3 l0 a^D_ W N i0 N N h T 1mq_ O O O O N W N A A O O l�Oypf O O mn l(ry� 1p O�1 n �Vpp N t0 C N ^ m N m M m co l7 co N m N N N N 1� m W N a M N N N QW a a a W W h a K K K W a a a a a a a a a a a W a y h MMM X p a a a pp m m m m m pp p p p p p p a p a s 8 H (Opp O tD pN� O l0 1iO0 lN� OD O� OD C7 A l0 pO �p8 �p8 �p8p ± S V V V 88 88 3 8 3 1A� O O 1r� S n J OD C^D N m a^D tD CND N N 110 ID T N O O O O n C^D n A A O O S O O�0 ^D_ O anD - O cNc�� w w N ? w m W m M m m N m N N N N N fD P N A N N N N N f0 fD m m w V Z N N N H H a H H p K N N H N H H a s N W N H H H . . . . . K N N 0 M a a lH� < ly {{pp mm (�pp po �p �(pp ��pp ((pp ((yy l(��1 l(pp l(yy �(pp l(yy pp O N m ON) N m N N N N O N IDJ 1N 12 N N ON) N N N 100 100 N 100 N O R V O m O) 2 Y O 1� m m i < cpcs�1 ^ g44kVTN - V - - oV § § § § � � § § g § s l g YD J W a a . . . . . . . a a Vl a a . . . . . . 000000 K N K H H N a W a 2 pp q a pp ) r q8q, �Oppp ?�p O c'�pp pu�pp) imppp r1pn�p pu�pp) ltpn�p i��rpp) trp) flpn 110 11 11 0 1`I��) pp pOp mV a e 1rN.� 1r0. �Op 10 p m l? S �p YD t�p t1�p Lo fr 49 Z x J g Z s � � wl « co y EO ¢ 0 > 0 aaaaco !x ¢ ¢ s RCQQ;¢ 00m W 0 <� 8W W W W G4� ttttEN1 {(tnI (µAl tµnlaU0t00000000000 < pLLLLW � U �+ Ut « 6u1W « < 6CCCCWWWWWWWW171. m O0 b000 % Exti < UUUUxx4444 0m000000000000 xa m < Z - * N P 10 )O N N 00 N N m * N M BUDGET LINE ITEMS PA 23 PA 26 CACFP PA 20 NON UNE ITEM BUDGETED BUDGETED BUDGETED BUDGETED FEDERAL COST COST COST COST SHARE OCCUPANCY 24,000.00 a. Rent 3,000.00 b. Utilities 9,000.00 c. Telephone 2,500.00 d. Liability insurance 829.50 e. Maintenace(Bldg) 5,200.00 f. Storage 1,000.00 875.00 TOTAL OCCUPANCY 21,529.50 0.00 0.00 0.00 :' 24.875.00 CHILD TRAVEL a. Veh.Operating exp. 49,500.00 TOTAL CHILD TRAVEL 48,500.00 0.00 0.00s 0.00 0.00 STAFFTRAVEL a. Out-of-town 6,000.00 1,000.00 b. Local 3,000.00 200.00 TOTAL STAFF TRAVEL 9,000.00 0.00 0.00 1,20000 0.00 FOOD a. Children's 52,750.00 b. ParentsNoliStaff 2,151.87 500.00 TOTAL FOOD 2,151.87 0.00 52,750.00 0.00 500.00 FURNITURE&EQUIP. Classroom/Rec 3,000.00 3,000.00 Equip repair&Maint. 1,500.00 500.00 TOTAL FURNITURE&EQUIP 4,500.00 0.00 0.00 000 3,500.00! 920262 BUDGET LINE ITEMS PA 23 PA 26 CACFP PA 20 NON LINE ITEM BUDGETED BUDGETED BUDGETED BUDGETED FEDERAL COST COST COST COST SHARE SUPPLIES a. Office 4,000.00 b. Postage 1,000.00 c. Maintenance 3,000.00 d. Classroom 12,000.00 5,441.77 e. Medical/Dental 5,000.00 f. Kitchen 1,500.00 2,000.00 g. Janitorial 5,000.00 TOTAL SUPPLIES 30,000.00 0.00 1,500.00: 0.00 7,441.71' CHILD;SERVICES a. Med/Screening Care 12,000.00 2,041.39 30,000.00 b. Dental Exams/Care 10,000.00 12,000.00 c. Mental Health 1,500.00 5,500.00 15,000.00 Assessment/Care d. Nutrition Consultant 1,000.00 e. Speech Therapy 9,250.00 f. Special Ed.Consultant 5,250.00 TOTAL CHILD SVCS. 23,500.00 22,041.39 1000.00 0.00 57,000.00' PARENT SERVICES.. a. Parent Activities 1,500.00 750.00 b. Parent Travel 1,450.00 200.00 c. Child Care 500.00 125.00 TOTAL PARENT SVCS 3,450.00 0.00 0.00 1,076.00 0.00 OTHER a. Audit 1,500.00 b. Data Processing 1,000.00 c. Publications/ Subscriptions 900.00 d. Priming/Advertising 2,000.00 2,000.00 e. Staff Training 1,419.32 5,395.00 f. Indirect Costs 4,500.00 42,186.25 g. Contract costs/Alamosa 88,000.00 30,000.00 TOTAL OTHER 59,319.32 0.00 0.00` 5,395.00 74,186.25: GRANO TOTALS. m sal) 756.117.00 27 650.40 56 25x00 _ 70 01F., Y 39! 829262 BREAKDOWN OF NON-FEDERAL MATCH BY BUDGET LINE ITEM SALARIES AND FRINGE-- This includes approximately 5,034 hours of time given to the program by parents and volunteers at an estimated rate of$5.75/hr. OCCUPANCY This includes inkind from the school districts for land space or classroom space not charged. FOOD-- This includes food donations from volunteers to the program. FURNITURE&EQUIPMENT- This includes donated equipment from various private sources to the program. It also includes volunteer maintenance of equipment by private sources or by school districts. SUPPUES— This includes supplies donated from various private vendors to the program. CHILD SERVICES-- This includes professional discounts by the various health services the migrant program contracts with. This includes dentists, doctors, Colorado Migrant Health Program, hospitals, clinics, and mental health professionals. OTHER. This includes free advertising by local radio stations and newspapers of the migrant programs services. Also, it includes indirect costs foregone by Weld Weld County. And finally it includes the inkind derived from the contracted Alamosa site. 920232 Budget Narrative Migrant Head Start FY' 1992-1993 Program Account 23 Staff Salary See ATTACHMENT FIVE for salary break outs according to position. The following analysis includes the administrative and transportation portions of the salaries along with regular staff figures. Teacher. Teacher Aide. Case Manager and Health Aide positions are figured on an average salary for this budget. FRINGE BENEFITS Social Security (FICA) & Medicare is figured at .0620 FICA and .0145 for Medicare. Disability is figured at $.51 per $100.00 made, up to a total of $5.000.00 per employee. Workmen' s Compensation is figured for the teachers and teacher aides at .0058 x monthly salary divided by 2. The remainder of the staff is charged at .0757 x monthly salary divided by 2. • Health Insurance - Health - $109.00 a month per FT Employee, Dental/Vision is $10.00 a month per FT Employee and Life is 3 x gross salary divided by 1000 x .263. Retirement 6 per-cent of gross salary OCCUPANCY A. Rent Brighton $1,500.00 per month x 2 months = $3.000.00 The Alamosa and Fort Morgan sites are provided in collaboration with the Title I Programs and The Board of Cooperative Services (BOGS) at no cost to The Family Educational Network of Weld County. B. Utilities Is an estimated cost based on FY' 1991-92 budget expenditures. Pays for costs incurred for gas . electricity, water, sewage etc. at the following centers: Greeley, Frederick. Brighton and Frederick. The Alamosa and Fort Morgan sites are provided with the Title I Programs. 20262 C. Telephone Pays for the installation of telephones at all sites excluding the Greeley and Frederick sites. Also pays for program related telephone charges. This is an estimated cost based on budget expenditures for FY' 1991-1992. D. Child Liability Insurance Child Liability Insurance is charged at a rate of: $2.37 per child x 350 children = $829.50. E. Maintenance Is an estimated cost based on FY' 1991-92 budget expenditures. Maintenance costs include costs incurred for the safety and upkeep of the facilities to include: painting, plumbing repairs, carpet cleaning, janitorial services provided by Weld County. and School District 6. F. Storage Storage is charged to the Migrant Head Start Program at a rate of: $111.11 per month x 9 months = $1,000.00 CHILD TRAVEL A. Vehicle Operating Expenditures Charged at a rate of $.90 per mile x 55.000 miles. The Vehicle Operating Expenditures include the costs of gas and oil , repair and maintenance, vehicle liability insurance and vehicle replacement costs. Vehicle replacement costs are pro-rated on a percentage rate of usage. STAFF TRAVEL A. Out Of Town Travel Director and Fiscal Representative travel to Management Training September 1992. 750.00 x 2 = $1,500.00. Director attending 2 Migrant Head Start Director's Association meetings at $750.00 each for a total of $1.500.00. Migrant Head Start Conference - 3 staff person's and the Director at an estimated cost of $3,000.00. The estimated costs include the costs for registration fees, room and board, per diem of $32.00 per day and mileage costs reimbursed at $.25 per mile 920262 B. Local Pays for approximately 10.000 miles of travel by coordinating staff and the Director for center training and monitoring purposes; reimbursed at $.25 per mile. Also pays for room and board accommodations and $25.00 per diem for overnight trips, estimated at $500.00. FOOD A. Children ' s Children ' s food costs are reimbursed by the Child Adult Food Care Program (CACFP) authorized by the United States Department of Agriculture. B. Parent's Pays for the meals of parents volunteering in the program and also for meals and snacks provided at parent functions such as Open House. Parent Traininqs and Parent/Teacher Conferences. C. Staff Pays for the staff eating with the children in the classroom, this is partially reimbursed by CACFP. FURNITURE AND EQUIPMENT A. Classroom/Recreation Pays for re-placement of furniture used in the classrooms to include child sized tables and chairs, book shelves , water tables . etc. Also pays for outdoor gross-motor supplies such as tricycles. wagons. etc. . . B. Equipment/Repair and Maintenance Pays for the costs incurred to repair classroom furniture and office equipment such as the laminating machine, copy machine, typewriters. classroom tables and outdoor equipment. SUPPLIES A. Office Pays for office supplies for all centers to include paper, paper clips , pens/pencils , calendars , typewriter/computer ribbon. etc. 920262 B. Postage Pays for the cost of stamps and postage fees for program related activities; ie: letters to community agencies and parents . correspondence to the Migrant Head Start Bureau. etc. C. Maintenance Include materials needed for building maintenance to include: paint, light bulbs , plumbing materials, window replacement. etc. D. Classroom Pays for costs incurred for classroom materials to include: construction paper, finger paint, paint brushes, scissors , crayons, pencils . etc. E. Medical/Dental Pays for medical and dental supplies to include: first aide kits, tooth brushes, band aids, antiseptic. etc. F. Kitchen Kitchen supplies are reimbursed by CACFP. G. Janitorial Pays for supplies for the cleanliness of the building to include: disinfectant, toilet paper, paper towels, floor cleaner, mops, sponges . etc. CHILD SERVICES A. **Medical Screenings and Care Pays for the children's physical examinations, sick child care and examinations by medical providers, prescriptions. etc. B. **Dental Health Examinations and Care Pays for the children's dental screenings and examinations. C. Mental Health Assessments and Care Pays for Mental Health Assessments for children, provided by Weld Mental Health Clinic. Note: On-going treatment will be paid for through PA 26 Funds. 920262 D. Nutrition Consultant Reimbursed by CACFP. E. Speech Therapy See PA 26 Budget Narrative. F. Special Education Consultant See PA 26 Budget Narrative ** These services are provided through contracts by local Health Clinics. In Greeley the Sunrise Clinic provides Health Services and minimal dental services. Dental services in Greeley are also provided by private dentists. In Southern Weld County (Frederick. Brighton and Hudson) Medical and Dental Services are provided by Plan de Salud del Valle Health Clinic. In Alamosa services are provided by Valley Wide Health Clinic. the Colorado Department of Migrant Health also provides numerous services to the migrant children in our program. PARENT SERVICES A. Parent Activities Pays the cost for parent trainings. policy council meetings and educational materials for the parents pursuing educational endeavors. Also pays for the costs of materials needed for parent orientations and Special Parent Functions. B. Parent Travel Pays the cost for two parents to attend the National Migrant Head Start National Training Conference - $750.00 x 2 = $1.500.00. C. Child Care Pays for the cost of child care for parents while they are volunteering in the program activities. OTHER A. Audit Pays for the annual audit as required for Federal Grants, by the Department of Health and Human Services. This cost is Migrant Head Start's per-cent of the overall cost for the County's audit. B. Data Processing A fee charged by Weld County to pay for computer-support services. 920262 C. Publications/Subscriptions Pays for the purchase of Early Childhood Publications and program related publications and subscriptions. D. Printing/Advertising Pays for printing costs of program materials such as. enrollments. forms and news letters. The cost of employee recruitment advertisement is also included in this line item. Costs are based on expenditures of FY ' 1991-92. E. Staff Training Pays for materials for staff training and orientations. Also includes the cost of trainers invited into the program for training purposes. F. County Indirect Costs Weld Counties contribution to the Migrant Head Start Program. G. Contract Costs/Alamosa Delegate Agency contract with the San Luis Valley Board of Cooperative Services. Copies of the Agreement and budget are forth-coming, per our agreement in Baltimore. **** NOTE: All budget items are based on actual expenditures of FY' 1991-92. except for personnel costs. 920262 Budget Narrative Migrant Head Start FY' 1992-1993 Program Account 26 FURNITURE AND EQUIPMENT A. Classroom/recreation Pays for the purchase of special furniture and necessary items to provide optimal services for handicapped children. These items include special chairs, tables. playground gross motor apparatus. etc. SUPPLIES D. Classroom Costs allocated for the purchase of special supplies to ensure that the handicapped child has a successful Head Start experience. These items include the purchase of items such as scissors, silver ware. pencils. etc. E. Medical/Dental Includes the costs for medical/dental supplies so that the Health Component may meet the medical/dental needs of the handicapped child. CHILD SERVICES A. Medical/Screening Care Includes the costs for special screenings and care for the handicapped child, above and beyond the normal screenings such as speech. OT/PT and mental health. All medical screenings and diagnostics which are beyond the normal realm are provided on an as needed basis and contracted with appropriate agencies or consultants such as Children's Hospital in Denver. C. Mental Health Assessment/Care Pays for Mental Health Services contracted with Weld Mental Health Center. The average fee for Mental Health services is $75.00= per hour. our contract provides for 125 hours of service at $40.00 per hour. the balance is an in-kind contribution to the program. Mental Health services include individual/group counseling and consultation services. 2(2,0262 E. Speech Therapy Covers the costs incurred for children in need of Speech Therapy. The contract with the University of Northern Colorado includes speech diagnostics . individual and Group therapy as well as consultation. F. Special Education Consultant Provides 160 hours of Special Education Consultation at $32.00 per hour. The Special Education Consultant provides training and technical assistance to the classroom staff and Special Needs Technician. PA 26 Funds also pays the salary and fringe benefits of the Special Needs Technician for a total of :609— 920262 Budget Narrative Migrant Head Start FY' 1992-1993 Program Account 20 STAFF TRAVEL A. Out of Town Travel Pays for the Education Coordinator to attend the NAEYC Conference in the fall of '92. estimated cost $7,500.00. Also pays to send 5 teaching staff to the CAEYC Conference $50.00 x 5 = $250.00. B. Local Pays for 800 miles to travel at $.25 per mile for staff for training purposes. Travel will generally be to Denver and for the Alamosa staff to travel to Greeley for training. PARENT SERVICES A. Parent Activities Pays for the cost of parents interested in pursuing their Child Development Certificate (CDA) . The $750.00 budgeted pays for the initial training fees, materials and the packet. The Parent activities also pays for incidental trainings and speakers relative to the program and Policy Council Training. C. Child Care Pays for child care costs for parents who will attend the National Migrant Head Start Conference, and costs of child care while parents are attending Policy Council Meetings. trainings. etc. OTHER G. Staff Training Pays the cost for 3 staff members to receive their CDA - $1,500.00 x 3 = $4.500.00. The additional $895.00 pays for tuition assistance for staff engaging in classes at Aims Community College. Classes must be job/program related and FENWC will reimburse FENWC staff only after all tuition assistance options have been exhausted. 920262 TrocNraerf\ \ oicfm\e‘\) C.. 920262 Program Narrative Part IV I. Objectives and Need for Assistance: The Family Educational Network of Weld County provides Migrant Head Start Services to families in Northern Colorado and Southwest Colorado, targeting the following areas: (See attachment one for State Needs Assessment) Greeley Locations: Provides services to children and families in Northern Weld County to include the towns of Eaton. Greeley. Gill , Larimer County. Kersey. LaSalle. Evans. Gilcrest. Johnstown and Milliken. Frederick: Provides services to children and families in Southern Weld County and East Boulder County. including the towns of Frederick . Firestone. Erie. Longmont. Fort Lupton and Lafayette. Hudson: Services children in Northeast Weld County to include Hudson. Prospect Valley and Keenesburq. Brighton: Targets services to North Adams County and South Weld County to include the towns of Brighton. Commerce City and Wattenburg. Fort Morgan: Serves children in Morgan. Logan. Washington and North East Colorado counties including the towns of Fort Morgan and Brush. Alamosa (Delegate Agency) : Alamosa is located in Southwest Colorado in the San Luis Valley. The Migrant Head Start Program will serve children and families in the counties of Alamosa. Castilla . Conejos. Rio Grande and Sauguache. The State of Colorado depends on agriculture as a major source of its economic security. Twenty-three (23%) per-cent of Colorado's revenue is dependent on agriculturally based activity. The following is a summary from the Community Needs Assessment (Attachment I) showing the need for migrant services in the aforementioned areas. North Central Colorado North Central Colorado consists of the following counties. Weld. Adams. Boulder and Larimer. This area is very rich agriculturally and the following crops only represent a portion of the produce from this area; pickles , onions , sugar beets , beans, corn, potatoes and other table produce. Families work from approximately 6:30 a.m. to 6:30 p.m. depending on the crops and weather, amount of work required for a particular crop and time of year (planting, harvesting. etc) . Table produce such as tomatoes, carrots etc. will decrease by approximately 50% due to the bankruptcy of a major grower. This will have no impact on the number of agricultural workers migrating into the areas as there is an anticipated increase of 30% in both the pickle and sugar beet crops. With the change in crops North Central has seen many new families. 920262 • North Eastern Colorado The Northeast area of Colorado includes the counties of Morgan. Logan and Washington. Crops requiring migrant farmworkers are sugar beets, pickles, beans. potatoes and onions. There are two principle migration waves , the first from mid-May into late July for the sugar beets. It is estimated that sugar beets have increased 15% to 25%. The second migrant impact is mid-July to mid-August for the potatoe season. Families generally work from 6:00 a.m. to 6:00 p.m. San Luis Valley The San Luis Valley. located in South Central Colorado includes the counties of Alamosa . Costilla, Conejos. Rio Grande and Saquache. The agricultural crops requiring migrant farmworkers are spinach. (planted 2 to 3 times per season) , onions. cabbage, lettuce, carrots. potatoes and mushrooms. The farmworkers begin arriving late April and leave the area in October. Families generally work from 6:00 a.m. to 6:00 p.m. 920262 Statistical Information Number of Eligible Children Being Served by FENWC Area Approximate # Approximate # Approximate # Migrant of MSFW'S of eligible of eligible Head Start MSFW families children Services North 10,500 500 800 235 Central Colorado North East 2,700 65 130 25 Colorado San Luis 4,000 120 250 75 Valley Colorado TOTALS 17.000 685 1.180 335 The above figures show that the Migrant Head Start'Programs of FENWC only are able to provide services to 28% of the eligible migrant farmworkers in it' s jurisdiction. As it is evident from the above statistics and information there is a great need for comprehensive Migrant Head Start Services in the State of Colorado. The Family Educational Network of Weld County is committed to providing low-income migrant families and children with a developmentally appropriate comprehensive program which will promote self-esteem. social competence and enable children future educational success. 5,20262 II . Results or Benefits Expected The Family Educational Network of Weld County proposes to continue it' s comprehensive Migrant Head Start Program to provide services to migrant children. Our targeted enrollment is 335. there will be an enrollment of no fewer than 34 handicapped children and no more than 34 children int he 10% over-income category. The program options being proposed are: PA-23 - Full Day Head Start. serving infants, toddlers and pre-school age children PA-26 - Full Day Head Start/Handicap Services, serving infants. toddlers and pre-school age children The following center information reflects the maximum number of children allowed per site, per CDSS Licensing Requirements. Greeley Greeley (Central Office) 520 13th Avenue Greeley, Colorado 80631 (303) 356-0600 In Greeley a total of 150 children maximum will be served at six (6) locations. East Memorial Elementary School 614 East 20th Street Greeley. Colorado 80631 (303) 352-9478 1 - Infant/Toddler Classroom Servicing 10 children 1 - Pre-School Classroom Servicing 15 children Billie Martinez Elementary School 341 14th Avenue Greeley, Colorado 80631 (303) 351-0312 1 - Infant/Toddler Classroom Servicing 10 children 1 - Pre-School Classroom Servicing 15 children Centennial Elementary School 1400 37th Street Greeley, Colorado 80631 (303) 339-3085 1 - Infant/Toddler Classroom Servicing 10 children 1 - Pre-School Classroom Servicing 15 children 920262 Jefferson Elementary School 1315 4th Avenue Greeley. Colorado 80631 (303) 356-7408 1 - Infant/Toddler Classroom Servicing 10 children 1 - Pre-School Classroom Servicing 15 children Madison Elementary School 24th Avenue & 6th Street Greeley, Colorado 80631 (303) 353-2796 1 - Infant/Toddler Classroom Servicing 10 children 1 - Pre-School Classroom Servicing 15 children Dos Rios Elementary School Greeley, Colorado 80631 (303) 330-3220 1 - Infant/Toddler Classroom Servicing 10 children 1 - Pre-School Classroom Servicing 15 children Frederick Center 340 Maple Frederick, Colorado 80530 (303) 833-2230 3 Classrooms; 8 hours per day; 5 days per week for 16 weeks 1 - Infant Classroom Servicing 10 children 1 - Toddler Classroom Servicing 12 children 1 - Pre-School Classroom Servicing 18 children TOTAL OF 40 CHILDREN - MAXIMUM Hudson Center 605 Birch Hudson, Colorado 80642 (303) 536-0440 3 Classrooms; 8 hours per day; 5 days per week for 12 weeks 1 - Infant/Toddler Classroom Servicing 10 children 1 - Pre-School Classroom Servicing 15 children TOTAL OF 25 CHILDREN - MAXIMUM Brighton Center 840 Bridge Brighton, Colorado 80601 3 Classroom; 8 hours per day; 5 days per week for 12 weeks 1 Infant Classroom Servicing 10 children 1 Toddler Classroom Servicing 12 children 1 Pre-School Classroom Servicing 18 children TOTAL OF 40 CHILDREN - MAXIMUM 223 0262 Fort Collins Center is no longer operational , due to the shift from migrant to seasonal . The qualifying families living in North West Weld County and North East Larimer will be receiving services in Greeley. Fort Morgan Center - To Be Determined 3 Classrooms; 8 hours per day; 5 days per week for 6 weeks 1 Infant Classroom Servicing 10 children 1 Toddler Classroom Servicing 12 children I Pre-School Classroom Servicing 18 children TOTAL OF 40 CHILDREN - MAXIMUM Alamosa Center Waverly Elementary School Alamosa, Colorado (719) 589-4557 5 Classrooms; 8 hours per day; 5 days per week for 12 weeks 2 Infant Classrooms Servicing 20 children 2 Toddler Classrooms Servicing 30 children 2 Pre-School Classrooms Servicing 40 children TOTAL OF 90 CHILDREN - MAXIMUM Statistical Information 1 - funded enrollment: 350 2 - number of handicapped children to be enrolled: 34(min) 3 - number of children for whom fees will be charged: 0 4 - number of children whose income is above the poverty level : 34(max) 5 - number of hours per week of operation: 45 hours 6 - number of weeks per year of program operation: 16 weeks 7 - number of teachers: 8 - number of teacher aides: 9 - number of classes: * The personnel breakout on the budget and budget narrative do not include the breakout for Alamosa personnel . as this is budgeted int he contractual line item. Alamosa hire it's staff separately from FENWC. Work Plans for Service Delivery Contains component work plans in place for Program Year 1992-1993. Work Plans are reviewed and revised yearly, according to the following schedule. Teams composed of component staff, community representatives and parents will revise the Work Plans. Work Plans will not be implemented until they have received Policy Council Approval . Review and Finalize Plans - January through February 1992 Revise Plans - February through March 1992 Finalize Plans - April 1992 Policy Council Approval - May 1992 Attachment Three is composed of the programs four (4) year goals. The Family Educational Network of Weld County met with staff and parents to determine the four priorities of the program, therefore, all components will work in a coordinated effort to attain the attached goals. 92O262 The following is a calendar of activities and program schedule. These activities were developed by a team of parents , staff and community representatives in order to ensure involvement of all program members and foster parent and community involvement with the program CALENDAR OF ACTIVITIES June 15, 1992 Open Frederick and Fort Morgan June 22-26. 1992 Staff Training June 29. 1992 Open Greeley Sites and Brighton Site June 30. 1992 Family Night and Parent Training in Greeley and Frederick July 3-4. 1992 School Closed - Independence Day July 6. 1992 Open Hudson Site July 15. 1992 Policy Council Meeting July 29. 1992 Open House and Parent Training in Brighton and Hudson Sites, Family Night August 1992 Program Evaluation and SAVI August 7. 1992 Parent Trainings in Greeley. Frederick. Hudson and Brighton August 19. 1992 Policy Council Meeting. Parent Trainings. Family Night September 4. 1992 Parent Trainings in Greeley. Frederick. Hudson and Brighton September 7. 1992 School Closed - Labor day September 16. 1992 Family Night and Parent Training Greeley. Frederick, Brighton and Hudson September 27. 1992 Close All Sites January 1993 Review and Analyze Work Plans - Start Plan for Migrant Head Start January 1993 Revise Work Plans February 1993 Finalize Work Plans February 1993 Community Needs Assessment April-May 1993 Prepare and Finalize Contracts * Policy Council Meetings will be held one time per month June. July. August and September, times to be determined by parents. 920262 • ATTACHMENT ONE PAGE 1 of 3 MIGRANT HEAD START NEEDS ASSESSMENT SUMMARY A. North Eastern Colorado The Northeast area of Colorado includes the counties of Morgan. Logan, Washington. Sedgewick, Phillips and Yuma. Crops requiring migrant farmworkers are sugar beets, pickles, beans. potatoes and onions. There are two principle migration waves the first form mid-May into late July for the sugar beets. it is estimated that sugar beet crops will be increased by 15%-20%. The second migrant impact is from mid-July to September for the potatoe season, requiring migrant labor only through mid-August. It is estimated that there are approximately 2700 migrant and seasonal farmworkers in the area, with 65 households with children under the age of 5 years. The Family Educational Network of Weld County will provide Migrant Head Start Services for 25 children ages 6 weeks through 4 years. B. North Central Colorado North Central Colorado consists of the following counties. Weld. Adams . Boulder and Larimer. This area is very rich agriculturally and the following crops only represent a portion of the produce from this area; pickles , onions, sugar beets , beans, corn, potatoes and other table produce. Table produce such as tomatoes , carrots etc. will decrease by approximately 50% due to the bankruptcy of a major grower; Tanaka Farms. This will have no impact in the number of agricultural workers migrating into the areas as there is an anticipated 30% increase in the pickle crop and a 30% increase in sugar beets. due to this the Employment Services of Weld county forecasts; that the area will have many new families arriving in the area to replace those who had previously worked with Tanaka Farms. These areas has the largest representation of migrant seasonal farmworkers in Colorado with an estimated population of 10.500 in approximately 800 eligible children. The migrant workers begin arriving late April and leave early October. The Family Educational Network of Weld County currently operates five Migrant Head Start Centers serving 250 children. 920262 • PAGE 2 of 3 C. San Luis Valley The San Luis Valley. located in South-Central Colorado includes the counties of Alamosa, Costilla, Conejos . Rio Grande and Saquache. The agricultural crops requiring migrant farmworkers are spinach (planted 2-3 times per season) , onions, cabbage, lettuce, carrots. potatoes and mushrooms. The farmworkers begin arriving late April and leave the area in October. The total estimated migrant and seasonal farmworker population is approximately 4.000. Out of that 4.000 it has been estimated that there are 200-250 children ages 0-4 years. The Family Educational Network of Weld County' Migrant Head Start Program provides services for 75 children in this area. Additional needs as assessed by the Family Educational Network of Weld County: 1. Hours of Migrant Head Start services do not meet the needs of the families. Current hours are from 7:00 a.m. to 4:00 p.m. . to meet migrant farmworkers needs the hours should run from 6:00 a.m. to 6:00 p.m. from mid-July through mid-September. 2. Health care is an issue for migrant farmworkers as funds are not adequate to provide proper staffing, health supplies 'and follow through. The local clinics are inundated with migrant families and are able to provide minimal preventative care along with immediate care needs of the families. The issues of greatest concern are: pre and peri-natal care. immunization of children; dental care, health and nutrition education, elderly care, long term intervention and pesticide awareness. 3. Housing continues to be a problem which is becoming more prevelant each year. Growers are not putting money into the maintenance of housing, closing labor camps and in many cases are not allowing families to reside int heir housing. There are emergency shelters available to families however; the average amount of time a family my occupy these facilities is seven (7) days. Many of these shelters close during the day only, providing a bed at night. 220262 PAGE 3 of 3 Area Approximate # Approximate # Approximate # Day Care of MSFW'S of eligible of eligible Services MSFW families children North Eastern 2,700 65 130 1 center Colorado located in Ft. Morgan *North Central 10,500 500 800 FENWC Colorado 5 Centers Greeley Frederick Hudson Brighton Ft. Collins *San Luis Valley 4,000 120 250 FENWC 1 Center 17,200 685 1,180 28% of eligible children are served based on a funding level of 335 NOTE: This Needs Assessment reflects only the areas of Colorado where FENWC provides Migrant Head Start Services. Services continue to be needed on the Western Slope of Colorado. Otero Junior College provides Migrant Head Start Services in the Arkansas River Valley and portions of Southern Colorado. Q 1)262 AMcaavrneyAs On & Needs assessinenek 920262 The Family Educational Network of Weld County (FENWC) is dedicated to providing quality comprehensive services to children and families. In order to achieve this goal FENWC shares in a strong network that has been developed within the communities served , to offer maximal support and services to children and families. As well as offering support to the families of FENWC, we are attempting to develop a system which provides support services to staff in the areas of training, personal development and needed direct services. The networking endeavors of FENWC include establishing a stronger workina relationship with the school district's Title I Programs. In order to enhance this relationship FENWC has located sites with Title I Programs. The sites are in Fort Morgan and Alamosa. At these sites FENWC staff will have the opportunity to share in the in-services and trainings of the school district. Parents will have early exposure to the public school systems and therefore be enabled to assist their child toward a successful educational experience. Children will be more successfully transitioned into the public school system as service delivery for children by the school district will be enhanced. Special needs children will continue receiving services as records may be transferred to the home base public school system more readily via the MSRST System. The Family Educational Network of Weld County maintains a strong relationship with the Colorado State Department of Migrant Health and local health clinics. With these collaborative relationships the Family Educational Network of Weld County has been able to establish and maintain high quality health and dental care for the children served. 'As well as providing added services for children , the Colorado Department of Migrant Health also assists FENWC in the recruitment of RN's to staff the program sites and contributes dollars toward their salaries. Health clinics send Medical Doctor's or Physicians Assistants to the Migrant Head Start Sites three to five times per week to provide preventative health care as well as treatments to the migrant children. The Family Educational Network of Weld County believes that to ensure success we must work with the family as a whole unit in order for the children to develop high self-esteem and be successful in future academic endeavors. It is important that our program work with the parents so that they understand the important role they have in their child's life as their primary educator. The Family Educational Network of Weld County will work with parents so they may gain the confidence to work with their children at home, feel comfortable in a school setting to support their children, enable them to further their own education and skill levels , and provide or refer out any support services needed. Therefore. it may be stated that the primary objectives of Family Educational Network of Weld County are to provide the following services to Migrant Head Start children and families to foster a higher degree of social competence: 1) Parent Involvement. 2) Health Services. 3) Nutritional Services. 4) Social Services . 5) Educational Services. The Family Educational Network of Weld County also encourages active parent involvement in the following manners: 1) Parent Policy Council , 2) In the classroom as paid volunteers, or observers. 3) Volunteers in the component areas, 4) Working with children at home, 5) Taking the lead as the primary educator/caretaker of the child. 920262 Our primary focus is on parent education which is provided in a social setting. such as a family night, which occurs twice monthly. Speakers. educational games , and pertinent information are presented to the parents, as well as hands on activities with their children to encourage positive interaction between parent and child. The Migrant Head Start Program also receives much support from the community in the form of volunteers. Local church groups . higher education institutions and service agencies provide many volunteer hours and donations to our program. The Family Educational Network of Weld County has a many faceted means of assessing the needs of families and their children to insure that an individualized program is adopted. To assess the needs of each family in its entirety, a Family Needs Assessment is done with each family, by a case manager from the Family Services Component, to determine how the Migrant Head Start Program may best support the family. Once the assessment is complete, a plan is written for the family to include goals and objectives for the family, these include needs ranging from basic needs (food. clothing, housing etc. ) to employment and educational needs. The goal of the program is to assist families in achieving self-sufficiency. Follow-up is done on a pre-determined basis, by the Case Manager and family to assure that the family is reaching its goals and support is continued. The Family Educational Network of Weld County also works cooperatively with the Employment Services of Weld County's Learning Lab and other Educational Institutions to provide literacy services to migrant farmworkers. Migrant families will be referred to appropriate agencies for education. The referrals will be based on the needs reflected on the Family Needs Assessment. Once a child is accepted into the program they are screened for possible special needs using the DDST. If the screening tool pinpoints any possible deficiency in a child's development the child is referred to an appropriate professional . whereby it is determined the most appropriate means to serve a child. After the process is complete, and after receiving a professional diagnosis an IEP is written. The IEP is written by the Special Needs Technician in conjunction with the Health Coordinator, the Teacher, a professional and the child's parents. In writing the IEP as a team the child will receive the benefit of support in the classroom, as well as. in the home to ensure growth in their area of need. Follow-up with and support for the family will be done with the family via home visits . parent/teacher conferences and telephone calls. Through the aforementioned process the family and child will receive maximum support for their unique and individual needs. The Program will comply with the Head Start Program Performance Standards (45-CFR 1304) . To ensure compliance a Self Assessment Validation Instrument (SAVI ) will be completed yearly. 920262 IV. Geoaraphic Location (SEE ATTACHMENT FOUR) The target areas for the Migrant Head Start Programs of FENWC (highlighted on the attached map) are North East Colorado. North Central Colorado and the San Luis Valley. which are agriculturally rich communities, with many migrant families traveling into the areas for labor intensive jobs. The counties served in North Central Colorado are Weld. Brighton, Boulder and Adams. Morgan and Washington counties are served in North East Colorado and in the San Luis Valley. Alamosa, Saquache, Conejos and Costilla counties are served. The Administrative Offices are located in Greeley in Weld County. approximately 60 miles north of Denver. Program centers are located in the following towns (marked with an X on the attached map) Greeley. Frederick. Brighton. Hudson. Fort Morgan and Alamosa. 920262 A-14'Cav Inert\ CO ma? o Ul*D4e-a-V`a.h 9p,0zs2 PRESCHOOL CLASSROOM WORK PLAN CONTENTS 1-304-2-3a Safe Health Learning Environment 1-304-2-la Physical , Cognitive, Communication, Creative 1-304-2-2b Self Social 1-304-2-2 Guidance and Discipline. Families 1-304-2-20 Program Management 1-304-2-23 Professionalism ATTACHMENT I Weld County Head Start Safety Manual 920252 SAFE HEALTH LEARNING ENVIRONMENT 1-304-2-3a (Education) Facilities , page 12-14 Provide for a physical environment. conductive to learning ana reflective of the different stages of the children. Space shall be organized into functional areas recognized by the children. Also space. light, ventilation, heat, and other pnysical arrangements must be consistent with the health, safety, ana developmental needs of the children. CHILD DEVELOPMENT ASSOCIATE COMPETENCIES Establishes ana maintains a safe healthy learning environment. 1. Safe Promotes common safety proactice within each activity area. Encourages children to follow common safety practices. Stops or redirects unsafe child behavior. 2. Healthy Encourages children to follow common health and nutrition practices. Provides and uses materials to insure children's health and cleanliness. Recognizes unusual behavior or symptoms of children who may be ill and provide for them. 3. Learning environment Determines what activity areas can and should be included in the classroom on the basis of program goals, space available and number of children. Separates activity areas and places them in appropriate spaces. Arranges equipment and materials so that children can make choices easily and independently. 320262 SAFETY OBJECTIVE: Provides safe environment by taking necessary measures to prevent and reduce injuries. OBJECTIVE PROCEDURE RESPONSIBILITY 1. There shall be a Heating and ventilation Director/ Health safe and effective will be checked on ' Coordinator/ heating system/ monthly basis for effec- Janitor cooling system. tiveness and for immedi- ate repairer. a. Determine safety and effective- ness of heating system in classroom before occupying in September. Cooling system in June. • 2. Up-to-date inspec- Fire chief set up Director/Fire tions by Fire appointment each Department Marshall by September to inspect September of premises. each school year. a. Approved, Fire extinguishers are Director/Health working fire also to be checked and Coordinator extinguishers approved for the coming shall be years use. readily available. 1. Place fire extinguisher in each classsroom. 2. Place fire extinguisher in appro- priate area of office space. 920262 OBJECTIVE PROCEDURE RESPONSIBILITY B. Hold fire arills Have emergency exit Teacher/Health monthly. plan in the class- Coordinator room. Have emergency Teaching Staff signal to get attention of all chidren. 3. Equipment materials , and furnishings of the center shall be of sturdy. safe construction, easy to clean, and free from hazards which might be dangerous to the life or healthe fo teh children; whether for indoor or outdoor use, they shall be kept clean and in good safe condition, free of sharp points or corners, splinters, protruding nails, loose, rusty parts, or paint which contains lead or other poisonous materials. Toys made of brittle, easily breakable plastic shall not be permitted. C. Flammable and other dangerous materials and potential poisons shall be stored in facilities accessible only to authorized person. 1. Furnishing Before staff places Teaching Staff shall be any materials of fire proof. equipment in the classroom or play- ground, it will be checked for safety of child (lead free paint, sharp edoes, flammability). D. Materials and Staff will evaluate Teaching Staff equipment are materials and equip- are safe, non- ment of safety regular. hazardous con- report or remove item dition and are immeaiately. sturdy enough for use of children. • E" 0262 OBJECTIVE PROCEDURE RESPONSIBILITY E. Potential poisons Labels all dangerous Teaching Staff shall be stores. materials or substances and keeps them in locked cabinest well out of reach of children. F. Point out dangers Participates in using Teaching Staff of electrical equipment with children applicances. hot and demonstrates safe surface and other methods of use. hazardous equip- ment used in the classroom. G. Emergency lighting Each classroom shall Director/Teacher shall be available keep available at least in case of power one flashlight. failure. H. Indoor and outdoor Clean areas daily keeps Teacher/Support premises shall be area free of debris, Staff kept clean and keeps exits clear of free on a daily furniture and equipment basis of undesir- and clearly marketh able and hazard- ous material and conditions. I. Outdoor play areas Provide fencing where Director/Janitor shall be made so appropriate. Insure Teacher as to prevent that there are a children from sufficient number of leaving the adults to supervise premises and children, and actively getting into in activities. unsafe and un- supervised. There shall be a re- Teacher cognized emergency signal to get the attention of all the children. J. Paint coatings Ask Health Inspector Director on premises to check where appro- used for care priate. of children shall be deter- mined to assure the absence a S20262 hazardous quan- tity of lead. OBJECTIVE PROCEDURE RESPONSIBILITY K. Provide acequate Ask Health Inspector Director lighting in class- to check where room. appropriate. L. There shall be at Director least 35 square feet fo indoor per child avail- able for the care of children (i .e. exclusive of bath- rooms , hall , kitchen and storage places) . Therea shall be at least 75 square feet per child. M. Provide for the Locate classroom in Special Needs/ safety and corn- building that is Technician fort needs of easily accessible to handicapped hancicappea children. children. N. To have on file a A copy of the inspec- . Director copy of all inspec- tion will be posted tions of center, at and originals kept central office. in Director's file. 0. To assure tha safety All vehicles trans- Transportation/ of the Head Start porting children will Director bus. have First Aid Kit, Manuel and blanket in the vehicle at all times. All bus staff will have current First Aid Cards. Transportation policy established by The Department of Human Resources will be implemented includ- ing ratio seat bealts. P. Releases children Family Services will Family Services/ to authorized contact teaching Teachers person only. List staff of unauthorised can be found in person or place. Family Services. 9 2262 Q. Field trips will Bus rules well taught Teacher/Staff be planned ana and reinforced to Transportation appropriate children. safety measures will be establish- ed. Three adults should Emergency name tags will be on field trips be on all children during and walks. field trips. R. Has emergency Head Start staff will Health Coordina- telephone number know emergency proce- tor/Teaching posted beside dures and telephone Staff telephone in numbers. nurse's office. All phones in program. S. Recognize situa- Reort to nurse, Coor- Health Coordina- tion which would dinator fill appro- tor/Teaching require immediate priate forms. Staff medical attention in accidents. • T. Can apply common All staff have current Health Coordina- First Aid proce- First Aid Certificate. tor dures in an • efficient manner. No one is to transport clients in private vehicle. 911 - Ambulance is to be called in case of an emergency. Parents, etc. are to sign child out on sign out sheet in classroom if known to teacher. If not. Family Services will give a release form. 920262 Health: Promotes good health and nutrition and helps to provide an environment that does not contribute to or cause illness. OBJECTIVE PROCEDURE RESPONSIBILITY A. Provide adequate Health inspection by Director sewage, garbage local authorities and trash dis- posted and original posal systems. to be kept in Director's files. Keep these systems separate from food storage. B. A source of water Health inspections Director approved by the kept on file and appropriate local posted. authorities shall be available in the facility. C. Provide adequate Maintain clean and Janitor toilet and water sterile facilities. facilities. Provide step stools . Director or platforms where necessary. Maintain adequate Janitor supply of soap. towels , tissues. and cleaning materials. Provide time for Teaching Staff toileting, washing hands. D. Plans to imple- ment health education into monthly curriculum. 1. Include tooth Each child will have Health Coordi- brushing in own tooth brush, and nator/Teaching daily schedule. individual compartment Staff for clean storage. E. Include dental health Children will be pre- Teaching Staff education, period- pared for dental check- ically during the ups and follow through school year. services prior to visits. 920262 Parents will be provided Parent/Health with dental health mate- Coordinator/ rial for home use. Teacher F. Encourages ana dis- Plan all personal Teaching Staff cusses with children hygiene eaucation importance of good activities monthly. Model good health Teaching Staff habits. Plans mental health Teaching Staff activities monthly. Present first aide Teaching Staff safety education periodically. Explain and discuss Teaching Staff with children how their bodies function and grow. at their level of understanding. Help families become Teaching Staff comfortable with health agencies. personnel , and practices. G. Know center policies See Health Plan, Page 21. Teaching Staff for health referrals H. Check children daily Complete health obser- Teaching Staff for health emotional vation form on children status. with health problems. Notify Parents. Health Coordi- nator Provide area to isolate Health Coordi- children who are ill . I. Know emergency pro- Contact Health Coordinator cedures to follow Special Needs Technician for children who for training. have identified health problems. J. Know and understand daily food require- ments, and implements nutrition education daily. 220262 1. Children, staff, Encourage children to Teaching Staff volunteers will share and communicate eat together with eacn other curing sharing the same meal time and supplemental meals and social- feeding. izing experience in a relax. unrush- ed atmosphere. Discuss relationship of food to health and nutri- tion needs. Allow sufficient time to eat. K. Serve a variety of Model acceptance of Health Coordina- foods which broaden different foods and tor, Teaching the children's appropriate meal Staff, Cooking food experience. behavior. Staff Plan snacks that are easily prepared by the children Implement food project Teaching Staff packets when planning foods. L. Children will serve Provide appropriate Health Coordina- own food in a family serving utensils tor, Cooking style situation, during eating times. Staff, Teacher M. Does not use food as Encourage, but not punishment or reward. force food. Offer food at a later Teaching Staff time to children who refuse food. N. Plans and implements Will implement periodic Teaching Staff activities relating lessons on basic four's. to the four basic four's. 220262 1. Provide classroom areas for: Block building Books Dramatic Play Large motor activities Manipulative activities Art Music Science/math Sang/water play Woodworking Cooking Child' s private area 2. Organize block building area to contain: Blocks in order on shelves Enough blocks for several children to build large buildings Room for children to build undisturbed Large and small figures and trucks 3. Organize book area to contain: Books appropriate for preschoolers Multiethnic books Books arranged at children's level Books in good condition Books arranged attractively A comfortable place to enjoy books A location away from noisy activities 4. Organize dramatic play area to contain: Appropriate equipment, furniture and accessories A full-length mirror Men's and women's dress-up clothes Clothes out where children can see them Materials neatly arranged for easy selection and return Dolls of different skin colors Language props such as two telephone 5. Locate large motor activities and equipment: To promote climbing, balancing, large movements In an area where children can use them freely and safely Away from quiet activities 6. Arrange manipulative materials: Close to the area where they will be used For easy selection and return by children With enough materials for several children at once With materials of varying levels of complexity So that necessary parts and pieces are not missing S ;0262 7. Have art materials for immediate use: Locatea near tables or easels where they will be used Usable with minimum adult direction For easy selection and return by children 8. Arrange music equipment and activities to: Include sound and rhythm-producing materials Include body movements include songs with children Include recora player and records 9. Include in science/math corner: Children' s displays or collection Materials for sorting. counting Changing materials or displays Animal , fish, or insect pets Plants Appropriate books 10. Arrange sand ana water activities: With enough accessories for several to play with at once To be used with minimum adult direction Near source of water For easy cleanup 11. Provide woodworking activities with: Usable pounding, sawing equipment Enough equipment for more than one child Wood scraps, nails. etc. Safety limits to protect children Necessary adult supervision Minimum adult direction 12. Include in cooking activities: A variety of food preparation Use of real facilities Utensils such as knives , spoons, beaters Necessary adult supervision Minimum adult direction 13. Provide general room conditions with: A cubby, shelf, or box for each child's possessions Adequate storage space so room can be kept orderly Noisy activities separated from quiet activities Uncluttered space where children can move freely Any special arrangements for handicapped children Pictures, photos, displays at child height Appropriate preventive measures for safety hazards Light, air and heat conditions at best possible levels aE'9232 LEARNING ENVIRONMENT OBJECTIVE: Use of space, materials and routines as resources for constructing an interesting and enjoyable environment that encourages exploration and learning. OBJECTIVE PROCEDURE RESPONSIBILITY A. Arranges room into Includes the following Teaching Staff clearly defined learning center: Education Co- learning activity Block Area ordinator, areas. Dramatic Play Parents Creative Art Book/Quiet Science-Music Manipulative Water Play 1. Label various Provides that material areas of the to be used by children room using are accessible and pictoral and labeled on low open word signs. shelves. Arranges boundaries of spacelow shelves stable screens or low walls. Room arrangement must have full view of teachers. B. Selects equipment which provide for individual child- ren's needs and capable. 1. Provides for Makes necessary adaptation Special Needs, varying equip- in equipment and materials Education Co- ment and mate- to meet the needs of handi- ordinator. rials in-door capped children. Teaching Staff and out-door. Gear materials to age Teaching Staff ability and developmental needs of children and in- terest of children. Changes equipment and • Teaching Staff materials on a regular basis. 0262 OBJECTIVE PROCEDURE RESPONSIBILITY C. Provides space for Provides a place for Special Needs. children's own each child to hang Education Coor- possessions. his/her coat, hat, dinator, Teach- and other clothing. ing Staff Provides cubby for Teaching Staff each child. Identifies each Teaching Staff child's place with name or other symbol or picture. Provides display space Teaching Staff for children ' s work at their eye level . O. Incorporates Plan displays and Bilingual Coor- appropriate mate- activities to meet dinator. Teach- rials and equip- the culture of ing Staff, Educa- ment. children monthly. tion Coordinator S 0262 PHYSICAL . COGNITIVE. COMMUNICATION, CREATIVE 1-304-2-la Education (Head Start Performance Standards) Provide children with a learning environment and the varied experiences which will help them cevelop socially intellectually, physically, and emotionally in a manner appropriate to their age and stage of development toward the overall goal of social competence. CHILD DEVELOPMENT ASSOCIATE COMPETENCIES Advances physical and intellectual competence. 1. Physical Assesses physical needs of individual children and makes appropriate plans to promote their development. Provides equipment and activities to promote large and small motor skills in and out of the classroom. Provides opportunities for children to move their bodies in a variety of ways. 2. Cognitive Helps children use all of their senses to explore their world. Helps children develop such concepts as shape, color, size, classification, seriation. number. • Interacts with children in ways which encourage them to think ano solve problems. 3. Communication Interacts with children in ways to encourage them to communicate their thoughts and feelings verbally. Provides materials and activities to promote language development. Uses books and stories with children to motivate listening and speaking. 4. Creative Arranges a variety of art materials for children to explore on their own. Accepts children's creative products without placing a value judgement on them. Gives children the opportunity to have fun with music. 5. Special Needs Helps bilingual children become fluent in both languages. Helps bicultural children learn to appreciate their cultural heritage. Helps handicapped children develop their strengths. 92O262 PHYSICAL OBJECTIVE: Provide a variety of equipment activities and opportunities to promote the physical development of children. OBJECTIVE PROCEDURE RESPONSIBILITY A. Provides adequate materials and equipment and time for children to use small and large muscles to increase physical skill . 1. Provide variety Includes in classroom Teaching Staff of manipulative and plans on a daily toys for small basis for: muscle coordina- Puzzles tion. Peg Boards Hammer and Nails Beads Small and Large Blocks Water, Sand, and Clay Manipulative Toys Scissors 2. Makes available Arranges setting in Teaching Staff out-door equip- classroom for active ment and time movement. to children for Muscle Activities large muscle Body Awareness development Rhythm Movements indoor and out- Others door. Includes on a daily basis at least 15 minutes out-door play, plan specific activi- ties. B. Provide appropriate guidance while child- ren use equipment and materials in order to promote children's physical growth. 1. Model the safe Explain rules prior to , Teaching Staff use of equipment children's use. when appropriate. S20262 OBJECTIVE PROCEDURE RESPONSIBILITY 2. Supervise children Staff will be actively at all times. involved with children in physical activities. C. Recognizes and provides for the wide range of individual differences in children' s normal physical growth and development and plan appropriately. f 1. Provides for on- Complete quarterly check- going observation. list on physical develop- ment. Plan appropriate physical activities to meet children' s needs weekly. Complete referral form on child when appropriate. D. Develop individual . Special Needs education plan identify Technician long range goals for each child based on quarterly checklist. 1. Help develop Written plans of Special Needs activities on activities to meet Technician/ children who are needs of children Teaching Staff physically delayed. to be implanted in daily schedule. 2. Make necessary Assures that handi- Special Needs adaptations in capped children are Technician, program activi- totally involved in Education ties to meet needs the activities and Coordinator, of handicapped adjustments are made. Teaching Staff children. E. Provide time and oppor- Provide relax time for Teaching Staff tunity for all children children. Quiet acti- to rest. 920262 INAPPROPRIATE Component APPROPRIATE Practice ral� ctice Cognitive . Children develop under- . Instruction stresses development standing of concepts isolated skill about themselves, others , development through ano the world around them memorization and through observation, inter- rote, such as count- acting with people and ing, circling an item real objects, and seeking on a worksheet, memo- solutions to concrete rizing facts, watch- problems. Learning about ing demonstrations, math, science, social drilling with flash- studies, health and other cards, or looking at content areas are all maps. Children's integrated through mean- cognitive aevelop- ingful activities such as ment is seen as frag- those when children build mented in content with blocks; measure sand, areas such as math, water, or ingredients for science, or social cooking; observe changes studies, and times in the environment; work are set aside to with wood and tools; sort concentrate on each objects for a purpose; area. explore animals, plants. water, wheels and gears; sing and listen to music from various cultures; and draw, paint, and work with clay. Routines are followed that help children keep them- selves healthy and safe. 920262 COGNITIVE OBJECTIVE: Provides activities and experiences that develop questioning, providing creatively exploration, and problem-solving appropriate to the development levels and learning styles of children. OBJECTIVE PROCEDURE RESPONSIBILITY A. Provide a daily pro- gram of classroom activities to meet the assessed needs of the children. 1. Choose appropriate Plan activities using Teaching Staff to correspond with either: each of the identi- Bilingual fied skills in check Peabody Language Deve- list. lopment Kit Letter People Curriculum High/Scope Curriculum Head Start Chekcklists Plan activities to be in- cluded in small groups,. and individual sessions. • Records each child's pro- gress weekly on checklist/ lesson plans. B. Encourage children to relate their experiences and to understand concepts. 1. Focus each week on a Complete lesson plan Teaching Staff concept or theme to include: which will be Large group cognitive expanded on and Small groups language emphasized. Art Music Fine/Gross Motor Creative Dramatics Story Time Discovery Center Health/Nutrition Field Trips 920262 2. Develop plans to Make available a wide Teaching Staff encourage children variety of learning to solve proolems, materials and activi- initiate activities, ties for child initiated explore, experience, learning and structured question and gain on daily basis to be on mastery through lesson plans. learning by doing. Present factual infor- mation suited to children's level of understanding form: Sensory-abstract Simple-complex Plan activities daily that encourage children to predict outcome, and discover a way to find own answers. Provides visual , audi- tory, tactile discri- mination activities daily. C. Work toward recog- Provide opportunities . Teaching Staff nition of the symbols for the children to for letters and see written symbols: numbers according Label Equipment to individual deve- Identify each child's lopmental level of work by his/her name. the child. Written Stories Identify prerequisites fine motor skills in writing as objectives for specific children. 0. Provide activities Plan activities to be Teaching Staff and opportunities incorporated into for children to weekly theme. learn about colors, shapes, size, numbers, and time concepts. E. Encourage children to Ask appropriate thought Teaching Staff ask questions. providing open-ended question cause and effect. F. Plans field trips and Have written objectives Teaching Staff utilized these to in- of field trips on lesson troduce and to broad- plan. en understandings and concept of weekly theme. 920262 Insure all field trips are preplannea and confirmed to appropriate coordinator on time or in advance. 92,0262 COMMUNICATION OBJECTIVE: Provides opportunities for children to understand. acquire and use verbal and non-verbal means of communication thoughts and feelings. OBJECTIVE PROCEDURE RESPONSIBILITY A. Promote language inreal training Inreal trainer. understanding and TET training Education Coordinator use in an atmosphere Speech therapist. that encourages easy Special Needs Tech- communication among nician children and between children and adults. 1. Provide small Large group will Teaching Staff group and open- be include daily ended sponta- covering introduc- neously lang- tion to daily theme uage with child- songs, movement ac- ren in dominant tivities. etc. language of a child. Small group will be included in daily covering concept learning in dom- inant language and second language. Spontaneous language will occur constantly with children provid- ing with a good lang- uage model . B. Plans language ac- Teaching Staff tivities. arranges room and selects materials that foster interaction of children and language develop- ment. 920262 OBJECTIVE PROCEDURE RESPONSIBILITY I. Make available Plans activities ana props which en- uses a variety of hance dramatic props weekly on lesson play. plans. Prop boxes Lotto Games Language Games Flannel Board Stories Songs, Poems Finger Plays Rhymes Puppets Pictures 2. Provides materials Include the following and equipment which on a weekly basis on encourage listening language plans. to language. Records/Tapes Tape Recorder Ear Phones Provides experiences to follow directions. 3. Gives children Helps child verbalize Teaching Staff opportunities feelings. to share their ideas and exper- iences. Describes things-action to child who is not ready to put them into words. 4. Demonstrates re- Uses a form. A written Teaching Staff presentation of and verbalized stories, written words and poems, songs, recipes how they represent weekly, to be placed on oral language. lesson plans. 5. Selects appro- Reads story. Daily in- priate stories corporates flannel board for language level story once a week. of the children. Is familiar with story before reading it. 320262 OBJECTIVE PROCEDURE RESPONSIBILITY 6. Provides a wide Will include bcoks Teaching Staff variety of books that relate to which are inter- weekly theme. sting, appropriate to ace and attrac- Change books on tively Displayed. an weekly basis. C. Speaks clearly and dis- There will be one per- Teaching Staff tinctly in dominate son in each classroom language of a child, who speaks the primary providing a good lang- language of children uage model for children. who are knowledgeable about their heritage. • Parents will be encou- raged to plan activi- ties and participate. to help integrate language and culture into the classroom. Speak to children in complete sentences and encourage complete sentence responses. Ask appropriate thought provoking open-ended questions. Give full attention to the child who is talking and is at their eye level . 920262 COMPONENT APPROPRIATE PRACTICE INAPPROPRIATE PRACTICE Language . Children are provided . Reading and writ- development many opportunities to ing instruction and literacy see how reading and stresses isolated writing are useful skill development before they are instruc- such as recognizing ted in letter names. single letters, re- sounds, and word identi- citing the alphabet fication. Basic skills singing the alpha- develop when they are bet song, coloring meaningful to children. within preaefined An abundance of these lines, or being in- types of activities is structed in correct provided to develop formation of language and literacy letters on a print- through meaningful ex- ed line. perience: listening to and readimg stories ana poems; taking field trips; dictating stories; seeing classroom charts and other print in use; participating in dramatic play and other experiences requiring communication; taking informally with other children and adults; and experimenting with writing by drawing, copying, and inventing their own spelling. Teaching . Teachers move among groups . Teachers dominate strategies and individuals to faci- the environment by (continued) litate children's in- talking to the volvement with materials whole group most of and activities by asking the time ana tell- questions, offering ing children what suggestion, or adding to do. more complex materials or ideas to a situation. . Teachers accept that . Children are ex- there is often more than pected to respond one right answer. correctly with one Teachers recognize that right answer. Rote children learn from self- memorization and directed problem solving drill are emphasiz- and experimentation. ed. 920262 INAPPROPRIATE COMPONENT APPROPRIATE PRACTICE PRACTICE Motivation . Children's natural curi- . Children are re- osity and desire to make quired to parti- sense of their world are cipate in all used to motivate them to activities to ob- become involved in learn- tain extrinsic re- ing activities. wards like stick- ers or privileges. to avoid punish- ment. Aesthetic . Children have daily . Art and music are development opportunities for provided only when aesthetic expression time permits. Art and appreciation through consists of color- art and music. Children ing predrawn experiment and enjoy forms, copying an various forms of music. adult-made model A variety of art media are of following other available for creative ex- adult-prescribed pression, such as easel directions. and finger painting and clay. 920262 CREATIVE OBJECTIVE: Provide experiences that stimulate children to explore and express their creative abilities. OBJECTIVE PROCEDURE RESPONSIBILITY A. Provide a variety appropriate ex- perience and media. 1. Provide a variety Include the following Teaching Staff of art materials. on weekly basis to be written on lesson plan. Paint Finger Paint Play Dough Sang, Mud, and Water Wood Hammers Crayons, Pencils, Pens Paper Glue • 2. Provide a variety Sing Teaching Staff of music daily. Records Listening to Music Rhythmetic Activities Dancing Movements Play Instruments 3. Provides various Include the following Teaching Staff role playing weekly lesson plans. props to extend Prop Boxes play encourage Puppets making materials. Creative Dramatics Stories 4. Develop in class Provide a variety of Teaching Staff room a creative art materials which are center. suitable for a wide range of aptitudes and activities. Refrains from asking too many questions on what is it. 920262 OBJECTIVE PROCEDURE RESPONSIBILITY Encourages children to Teaching Staff collect materials on their own, which can be incorporated into crea- tive art projects. B. Accepts ana values each child's crea- tive expression and work. 1. Understands the Does not provide models Teaching Staff creative process. to copy. Never completes or aads to child's work. Encourage child to talk about own work. Displays child's creative projects. • Reinforces and values child's imaginations. 926262 SELF SOCIAL 1-304-2-2b Education (Head Start Performance Standards) Provides an environment of acceptance which helps each child build ethnic pride, develops a positive self-concept, enhances their individual strengths and develop facility in social relationships. CHILD DEVELOPMENT ASSOCIATE COMPETENCIES To support social and emotional development and provide positive guidance and discipline. 1. Self Accepts every child as a worthy human being and lets him or her know with nonverbal cues. Helps children to accept and appreciate themselves and each other. Provides many activities and opportunities for individual children to experience success. 2. Social Provides opportunities for children to work and play cooperatively. Helps, but doesn't pressure, the shy child to interact with others. Provides experiences which help children respect the rights and understand the feelings of others. 3. Guidance and discipline Uses a variety of positive guidance methods to help children control their negative behavior. Helps children establish limits for their behavior. Helps children handle negative feelings through acceptable outlets. 320262 SELF OBJECTIVE: Helps each child to know, accept, and take pride in herself/himself and to develop a sense of independence. OBJECTIVE PROCEDURE RESPONSIBILITY A. Insure that every Teaching Staff child receives di- rect, positive con- tact with an adult each day. 1. Communicates to each Uses child's name Teaching Staff child everyday in Labels child's verbal and nonver- work with their bal way. name. Provides physical contact when appropriate. Acknowledges children's effort. Greets and say good- bye daily. B. Participates with child- Plans activities Teaching Staff ren and parents in cul- which help the tural activities. child to see him • - self/herself as a part of his/her family and culture. Invites family mem- bers to share special with the children. Parents Uses materials Teaching Staff which are re- presentative of the children's cultural in the classroom. Respects and values Teaching Staff each child's first Parents language and culture and encourage him/her 920262 OBJECTIVE PROCEDURE RESPONSIBILITY C. Provides an environment Expressing appre- Teaching Staff of acceptance which ciation, recogniz- helps each child build ing efforts and ethnic pride, develop accomplishments of a positive self-concept, each child, follow- enhance his individual ing through on strengths and develop promises. facility in social relationships. Respecting and pro- Teaching Staff tecting individual rights and personal belongings. Acknowledging and Teaching Staff accepting unique qualities of each child. Avoiding situations which stereotype sex roles or racial/ethnic backgrounds. Providing opportuni- Teaching Staff ties to talk about feelings, to share responsibilities to share humor, provid- ing activities for children requiring independent choices, experimentation and problem solving. D. Uses a variety of teach- Uses materials and Teaching Staff ing methods to develop activities which a sense of independence enable individual and acquire the ability children to exper- to express, understand, ience success as and control feelings re- well as suitable lative to his/her cul- challenges. tural ethnic group. Provides a variety Teaching Staff of materials and activities of different levels of children. Discuss child's • activities with him/ her. 920262 OBJECTIVE PROCEDURE RESPONSIBILITY Provides opportunities Teaching Staff for each child to have time for himself/herself. Avoid stereotyping children in any way. Provides for handicapped Teaching Staff children in planning Special Needs room arrangement and Technician classroom activities. Provides many activities Teaching Staff for children to do this for themselves. Encourages and rein- Teaching Staff forces behaviors con- cerning a child's new interests and curiosi- ties. Provides, constructive Teaching Staff ways for a child to ex- Special Needs press emotions, such as Technician role playing and mater- ials, clay paint, puppets, play therapy, etc. 9202s2 SOCIAL OBJECTIVE: yelps children learn to get along with others anc encourages feelings of empathy and mutual respect among children and adults. OBJECTIVE PROCEDURE RESPONSIBILITY A. Children will develop Provides opportuni- Teaching Staff socially by encourag- ties to interact in ing them to get along group games, circle with others, and help time, large group them develop mutual activities. etc. respect for property rights, and feelings Provides opportuni- Teaching Staff of the group. ties for a child to share his/her spe- cial interests, ideas. and experiences with the group. • Provides opportuni- . Teaching Staff ties for children to work in small group. Provide opportuni- Teaching Staff ties for conversa- tion and sharing among children. Reinforces coopera- Teaching Staff tion rather than competition among children. Encourages activities Teaching Staff for children to teach other children. Provide opportunities Teaching Staff for each child to talk or lead a group. Encourages sharing by Teaching Staff the children of crea- tive products and ideas. 920262 OBJECTIVE PROCEDURE RESPONSIBILITY Eats meals with children Teaching Staff daily and encourages social conversation of children during meals. Respects the rights of Teaching Staff children and other adults by listening, respecting privacy, respecting pro- perty, and provides a good role model . 920262 GUIDANCE AND DISCIPLINE. FAMILIES 1-304-2-2 (1) (2) (3) (Head Start Performance Standards) 1. Parent participation in planning the education program. and in center classroom and home program activities. 2. Parent Training are activities that can be used in the home to reinforce the learning development cf their children in the center. 3. Parent Training in the observation of growth and development of their children in the home environment and identification of and handling special needs. CHILD DEVELOPMENT ASSOCIATE COMPETENCIES To establish positive and productive relations with families. 1. Guidance and discipline Uses a variety of positive guidance methods to help children control their negative behavior. Helps children establish limits for their behavior. Helps children hanale negative feelings through acceptable outlets. 2. Family Involves parents in planning and participating in children's programs. Communicates frequently with parents. Treats information about children and families confidentially. 320262 INAPPROPRIATE COMPONENT APPROPRIATE PRACTICE PRACTICE Guidance of . Teachers facilitate the Teachers spend a socioemotionai development of self- great deal of time development control in children by enforcing rules. using positive guidance punishing unaccept- • techniques such as model- able behavior, de- ing and encouraging ex- meaning children pected behavior, redirect- who misbehave. ing children to a more making children sit acceptable activity, and and be quiet. or setting clear limits. refereeing dis- Teachers ' expectations agreements. match and respect child- ren's developing capabi- lities. . Children are provided . Children work indi- many opportunities to vidually at desks develop social skills or tables most of such as cooperating, the time or listen helping, negotiating, to teacher direc- and talking with the tions in the total person involved to group. Teachers to solve interpersonal • tervene to resolve problems. Teachers disputes or enforce facilitate the develop- classroom rules and ment of these positive schedules. social skills at all times. 920262 GUIDANCE AND DISCIPLINE OBJECTIVE: Provides an environment in which children can learn and practice behaviors which are appropriate and accessible individually and in the group. OBJECTIVE PROCEDURE RESPONSIBILITY A. Provides group with a positive routine and with simple rules that are understood and accepted by children and adults. 1. Establishes rules Posted positive rules Teaching Staff and regulations in classroom using realistic for written and pictorial the development- symbols. al of the children. Review rules consis- tently . Utilizes problems be- havior to teach each child to understand • and participate con- sequences of his/her own behavior in pro- blem solving situation. Helps children channel Teaching Staff their behavior by sub- stituting a desirable activity for an unde- sirable one. Offers several choices Teaching Staff when appropriate and abides by the child's choice. 2. No corporal pu- Teaching staff will Teaching Staff nishment will be follow program's dis- allowed at Head cipline philosophy. B. Provides the group with a positive routine and provides opportunities 920262 for varied activities in daily routine. OBJECTIVE PROCEDURE RESPONSIBILITY 1. Includes a flexible Including the follow- Teaching Staff routine ana in- Ina: cluding a variety Large, small muscle of activities. development Language Groups Indoor-outdoor play Active and quiet Structure and unstructured Post daily schedule in classroom. C. Deals with differences in children's pace and ways of learning by maintaining flexible expectations. 1. Changes activities Prepares children for Teaching Staff if group or child transition to new ac- becomes restless, tivity in advance by or alters plan to verbalizing signal and meet unscheduled describing next activi- situations. ty. • Has a specific signal . Begins new activity Teaching Staff without waiting for everyone to join in. Have activity prepared Teaching Staff before hand and mate- rials close to area where they will be used. D. Demonstrates routine Establishes a routine Teaching Staff for clean up of mate- with children to replace rials, equipment and items after use on label- supplies. ed shelves. Explain tasks for clean- Teaching Staff ing up time. Provide adequate time Teaching Staff for clean up. 920262 INAPPROPRIATE COMPONENT APPROPRIATE PRACTICE PRACTICE Staff- . Parents are viewed . Staff feel in compe- parent as the child's pri- tition with parents. interactions mary source of affec- They avoid contra- tion ana care. Staff versial issues rather support parents and than resolving them work with them to with parents. feel confident as parents. . Parents and staff talk . Staff rarely talk with daily to share perti- parents except at nent information about planned conferences. the child. There is an establishea system for keeping records of children's daily acti- vity and health and re- porting them to parents. . Staff help parents . Staff fail to provide anticipate the child's parents with informa- next area of develop- tion or insights to ment and prepare them help them do what is to support the child. best for their child. Parent-teacher . Teachers work in part- . Teachers communicate relations nership with parents, with parents only communicating regularly about problems or to build mutual under- conflicts. Parents standing and greater view teachers as ex- consistency for children. perts and feel isolated from their child's experiences. 920262 FAMILIES OBJECTIVE: Maintains an open, friendly and informative relationship with each child's family and encourages their involvement in the program. OBJECTIVE PROCEDURE RESPONSIBILITY A. Provides a positive and productive rela- tionship with parents and encourages them to participate in center activities. 1. Teaching staff Following are discussed Teaching Staff participate in Teacher/Parent Introduc- open house/ tions parent meeting Physicals/Immunizations with parents. Classroom Schedule Parent/Child Day Booklet on Child Information on inkind Parents responsibilities Set-up. First Home Visit Fund Raising 2. Teaching staff Teachers are responsi- Teaching Staff and parents will ble for a pre-planned participate in at home visits including least two the following: contacts/home Clear objectives to be visits and on covered. Parent/Teacher Conference Direct Social Services needed by family. Objectives or plans for next home visit. Any comments of teachers or parents. Signatures of parent and staff member. 3. Teaching staff is Teaching staff will en- Teaching Staff responsible for at courage parents to least three parent attend meetings by: meetings yearly. Personalizing announce- ments of meetings. 920262 OBJECTIVE PROCEDURE RESPONSIBILITY Facilitating transpor- tation to meetings. Announcing content of meeting before hand. Soliciting parents in put into meetings. Be sure that notes are sent in both languages when needed. Parent Meeting Agenda will include: Presentations in parent education concerning ECD, ECE. Fund Raiser Curriculum Development 4. Provides ac- Encourages parents to Teaching Staff tivities for participate in field . family members trips. to visit the center and to Set up monthly parent share skills volunteer calendar and experiences for classroom volun- with children. teers. Involve parents in curriculum developments. Encourage parents to participate in cultural activities, utilize as resource people. 5. Keeps families Teachers will send out Teaching Staff informed of monthly classroom letters classroom and including: program events. Weekly theme and objectives to be covered. Field Trips Parent volunteers for the week. Up-coming events Notes that should be in both languages. Monthly calendar of up-coming 920262 events. OBJECTIVE PROCEDURE RESPONSIBILITY B. Providing a program Parents are encour- Parents of experiences ano aged to come to the activities which center and partici- support and enhance pate in all parts of the parental role as the program such as: the principal influ- Classroom volunteers ence in their child's education and deve- Attending field trips. lopment. Assisting in their child's medical exams. Assisting in the kitchen. Escort children to and from school . Attend in-service train- ing and workshops. • • 920262 PROGRAM MANAGEMENT 1-304-2-20 (Heaa Start Performance Stanaards ) The Educational Services Component of the plan shall provide procedures for on-going observation, recording and evaluation of each child's growth and development for the purpose of planning activities to suit individual needs. It shall provide, also, for integrating the educational aspects of other Head Start Components into daily educational- services program. CHILD DEVELOPMENT To insure a well-run purposeful program responsive to participant' s needs. 1. Program management Uses a team approach to plan a flexible classroom schedule. Uses transitions and small group activities to accomplish the goals of the program. Plans for individual needs based on child observation and the interpretation of data obtained. • 920262 Assessment of . Decisions that have . Psychometric tests children a major impact on are used as the sole children (such as criterion to prohibit enrollment, retention, entrance to the program assignment to remeaial or to recommend that classes) are based children be retained or primarily on informa- placed in remedial tion obtained from classroom. observations by teachers and parents, not on the basis of a single test score. Developmental assessment of children's progress and achievement is used to plan curriculum, identify children with special needs, communi- cate with parents, and evaluate the program's effectiveness. Program entry . In public schools, . Eligible-age children there is a place for are denied entry to every child of legal kindergarten or retained entry age, regardless • in kindergarten because of the developmental they are judged as not level of the child. ready on the basis of No public school pro- inappropriate and in- gram should deny access flexible expectations. to children on the basis of results of screening or other arbitrary determinations of the child's lack of readiness. The educa- tional system adjusts to the developmental needs and levels of the children it serves; children are not ex- pected to adapt to an inappropriate system. 962 PROGRAM MANAGEMENT OBJECTIVE PROCEDURE RESPONSIBILITY A. Integrates the edu- cational aspects of other Head Start Components into the daily education ser- vices program. EDUCATION 1. Insures a curri- All Curriculum will Models: culum which is insure that children Teaching Staff relevant and will be taught in Educational reflective of dominant language. Coordinator the needs to the population ser- ved. Plans and implements activities that re- flects the child's specific learning style or culture. Curriculum Models are: Bilingual/Nuevas Fronteras Peabody Language Development Head Start Traditional High/Scope Letter People Inreal 2. Incorporates Orientates parents to Teaching Staff parent volun- daily plans upon teers into the arrival and assigns daily planning duties. and implement activities. Assigns home tasks to parents if they cannot participate in class- room activities. Provides parents with home activities to further the growth of child. 920262 OBJECTIVE PROCEDURE RESPONSIBILITY 3. Cooperates with Check list Teacher other teaching IEP staff. cooroina- Referral Forms tors in planning Anecdotal Records or particular Not limited to the above. needs of child- ren. a. Periodically To be done quarterly. Special Needs meet with Technician. appropriate Education Coor- coordinator dinator, Teach- to access ing Staff child's progress. 4. Complies with Head Refer to attache sheets. Start Jcb Descrip- tion. 920262 Daily Routine Will be posted in English/Scanish Will be followed in English/Spanish Attention to daily routine such as meal times arrival/departure, naptime and transition periods can make the daily program run more smoothly. Warning signs that the Daily Routine is not working§. . Children seem confusea about where they are expected to be and what they are expected to do. (Due to staff being inconsistent in following the schedule and fail to help children learn the duty sequence of events ) . . Children can be found sitting for long periods of time, example, circle time. (Waiting to go out doors , lunch, arrival/departure). . Children are running alot in the classroom and have trouble getting involved in activities. • Children are taken outside only in good weather, when it is cold, the outdoor period is limited to 10 minutes. (Adults do not always understand the importance of outdoor play for children's health and well being. Teachers fail to dress adequately for outdoors and become cold before the children do. Coats should be available for children with out coats) . • Children tend to wander away, leave classroom and have to be brought back to the group. • Teachers are constantly trying to get children to stay in line and be orderly and do whole group activities. . During worktime, teachers watch children and take a break. They organize choice, but do not actively interact while children or trying to extend their play. . Most of the routine tasks such as preparing tables for meals, setting out meals and cleaning up are performed by adults while children wait for the next activity. • Teachers do not eat with the children. They serve each child and expect the children to clear their plates before they ask for more. Strategiesv 1) Clearly defined time periods of the entire day will be posted. All adults in the classroom, including parents. should know the daily schedule/routine and be able to follow a consistent sequence of activities. 920262 2) P. balance of active and Quiet time durina the day. Young children need lots or active pray, DUL they also tire easily. The schedule should reflect a good balance of both kinds of activity periods. 3) Many opportunities will be provided for children to be in small groups: work time, small group time, meals , stories, outdoor, and bathroom. Young children learn better in small group activities rather than in large group where they can 't be actively invoivea ana are required to sit still . 4) Provisions for children to play outdoors daily. Children need fresn air ana a place to run, jump ana play actively. 5) Sufficient time allocated for transitions and routine such as clean-up. hanawasnina, teetn brusnina ana oreoaration for meals. Routines are important learning times and cniidren snouid not be rushed through their periods of the day. 6) Time periods appropriate to the developmental ability of the children. (Prescnoots are not expecte° to sit ror 45 minutes of circle time) . Behavior problems can be averted by adjusting the schedule to the ability of the children. Just because children will sit if we ask them to doesn' t mean that they are learning from the activity and it is developmentally inappropriate. 7) Sufficient time allocated for children to select their own activities and olav for an extended time. Children learn better when they can setect activities that interest them and where they have time to see a project through to completion. 8) Waiting time and transitions are limited. Children have a difficult time waiting. When expected to do so and are not purposefully occupied, they will find something to do that may not fit in with the staff's plans. 9) Give children sufficient warnings before a transition period to complete what they are doing and prepare for next activity. Children respond better when they are not surprised by an immediate command to change what they are doing. They are more likely to cooperate when they have time to complete what they have started. 10) Explain what is coming next and what is expected. In 5 minutes we will be getting ready for lunch. This means everyone will need to wash their hands. Children feel more in control when they know what is expected of them and why. 11) Children are able to go in small groups to wash hands, prepare for outdoor time, etc. rather than all going and doing it at once. When children are in small groups, less waiting time is required. 12) Children being fully involved in transition activities such as washing paint brushes and setting the tables for meal times. These housekeeping chores are learning times for children and give them 920252 • 13) A relaxed atmosphere at meal/time. Children and adults engaged in conversation with no one rusnea or requirea to finish everything. Children neea time to digest their fooa in a calm environment and to learn about differnt foods. Many souna skills can be acquired during meal time. 14) Children serving themselves family style and encouraged but not forces to try evervtninc. Children serving themselves learn to judge now mucn they can eat, develop small muscle control and develop self-esteem. 920262 4 ana 5 YEAR OLD CHILDREN INAPPROPRIATE COMPONENT APPROPRIATE PPACTICE PRACTICE Curriculum Goals . Experiences are provided . Experiences are that meet children' s narrowly focus- neeas and stimulate ed on the learning in all develop- child' s intelle- mental areas: physical , ctuai develop- social , emotional , and ment without re- intellectual . cognition that all areas of a child' s aevelop- ment are inter- related. . Each child is viewea as a . Children are unique person with an evaluated only inaividual pattern and against a pre- timina of growth ana de- determined velopment. The curriculum measure, such as and adults' interaction a standaraized are responsive to indivi- group norm or dual differences in ability adult standard and interests. Different _ of behavior. levels of ability, develop- All are expected ment, and learning styles to perform the are expected, accepted, and same tasks and used to design appropriate achieve the same activities. narrowly de- fined, easily measured skills. . Interactions and activities . Children' s worth are designed to develop is measured by children's self-esteem how well they and positive feelings conform to rigid toward learning. expectations and perform on stan- dardized tests. Teaching . Teachers prepare the . Teachers use Strategies environment for children highly struc- to learn through active tured. teacher- exploration and inter- directed lessons action with adults, other almost exclu- children and materials. sively. 920262 INAPPROPRIATE COMPONENT APPROPRIATE PRACTICE PRACTICE Physical . Children have daily oppor- . Opportunity for development tunities to use large muscles, large muscles including running, jumping activity is and balancing. Outdoor limited. Out- activity is planned daily door time is so children can develop limited because it large muscle skills, learn is viewed as about outdoor environments, interfering with ano express themselves instructional time freely and loudly. or. if provided, is viewed as recess (a way to get children to use up excess energy) , rather than an integral part of children's learning environ- ment. . Children have daily oppor- . Small motor tunities to develop small activity is limited muscles skills through to writing with play activities such as pencils, or color- pegboards, puzzles, paint- ing predrawn forms, ing, cutting, and other or similar struc- similar activities. tured lessions. . Children have daily oppor- . Adults do not offer tunities for exploratory water and sand play activity outdoors, such as because they are water and sand play and easel messy and require painting. Waterplay is supervision, using available daily, requiring as an excuse that that adults dry clothes or children will get provide clothing changes. wet or will eat Children have opportunities sand. Children's for supervised play in sand. natural enjoyment Adults recognize that sand is of water play is a soft and absorbing medium frustrated so they ideally suited for toddler play in toilets or exploration. Well-supervised or at sinks when- sand play is used to teach ever they can. children to self-regulate what they can and cannot eat. 920262 PROFESSIONALISM 1-304-2-23 (Head Start Performance Standards ) The plan shall provide methods for enhancing the knowledge and understanaing of both staff and parents of the educational and developmental neeas and activities of children in the program. CHILD DEVELOPMENT To maintain a commitment to professionalism. 1. Professionalism Is able to assess own teaching skills and those of others. Can demonstrate competence in each of the skill areas included in this text. Takes every opportunity to continue own professional growth. • 926262 PROFESSIONALISM OBJECTIVE: Seeks out and taxes advantage of opportunities to improve his/her competences both or professional growth and for the benefit of the children and families. OBJECTIVE PROCEDURE RESPONSIBILITY A. The teaching staff Teaching Staff will be involved in Educational developing a T/TA Coordinator, individual profes- T/TA Technician sional training plan in coordina- tion with their immediate super- visor. 1. The teaching Self assessment includes staff will the following: complete the Head Start needs assess- self-assess- ment. ment process Job Description to determine Personal capacities check their perso- nal strength Each individual will com- and weaknesses plete the following farms in order to after completion of self plan an effec- assessment: tive indivi- Self Appraisal Form dual growth Self Appraisal Summary Form plan. 2. Supervisor will Complete the following Educational Coor- complete the steps: dinator, T/TA employee's Observation at least Technician, assessment once a month and com- Teacher process. plete interview process with employee. Review functional area. education performance standards, check list and job description for indication of training needs. Complete supervisor appraisal form. 920262 OBJECTIVE PROCEDURE RESPONSIBILITY 3. :n teacher/super- Supervisor and Teaching Staff visor conference employee meet Educational Coor- comply all infor- to review ana dinator, T/TA oration regarding analyze informa- Technician assessment. tion gathered in Step 1 ana 2. 4. Follow through Training plans will of Individual be completed twice Training Plan. a year, in conjunc- tion with a yearly evaluation in January and April . Each individual will be responsible to fulfill their pro- fessional growth plan. B. All teaching staff Must have 3 training must have a Child experiences in total Development Asso- workshops or course ciate Credential (CDA) equal 1 experience. or in the process of training. 1. Eligibility Must have 640 hours of requirements experience working with must be met children ages 3 to 5 in a before train- group setting. ing can imple- mented. Must be able to speak, read and write well enough to understand and be understood by both children and adults. 2. Candidate must Weld County Head Start CDA be responsible requirement. to complete the information Develop a portfolio con- collection pro- taining a brief autobio- cess. graphical sketch, one section of the 13 func- tional areas, with at least 3 entries in each description, goals and phylosophy. .Es '::02c2 OBJECTIVE PROCEDURE RESPONSIBILITY Must be responsible for orientating Parent/Re- presentative to their responsibilities. 3. All candi- Candidates will meet with dates will trainer for at least 3 be expect- hours for cluster work- ed to be shops and 1 hour confer- involved ence/week. weekly train- ing session Candidates will also be and fulfill observed by trainer at all require- least twice a month and ments and be involved in an inter- assignments view afterwards for appox- given. imately one hour. 4. Candidates will $25.00 be responsible for initial en- rollment fee into CDA Program. C. Eligible teaching Must have over 50 quarter . staff member; can hours in Child Development apply to be in HSST by a College/University. training. 1. Eligible staff Must have above standard evaluation. must comply with CDA re- quirements. D. All staff members are required to attend all pre- service and in-service training sessions. 1. Pre-service training will take place prior to children's arrival . • 2. In-service Training Session. 920262 WELD COUNTY HEAD START PROGRAM SAFETY MANUAL • 920262 WELD COUNTY HEAD START SAFETY MANUAL TABLE OF CONTENTS Page Number Statement of Safety Policy 1 Classroom Safety 1 Field Trips 2 Playground Safety 2 Bus Safety 3 Fire Safety 4 Nutrition Component Safety 4 Housekeeping Rules 5 General Head Start Safety Rules 6 97,0262 WELD COUNTY HEAD START SAFETY MANUAL Statement of Safety Policy: It is the policy of Weld County Head Start to provide the safest possible environment and work procedures so as to ensure the minimum probability of injury to all persons on the Head Start grounds and/or damage to this facility or items therein. The Director shall have the authority to take whatever action she deems necessary to enhance the safe environment which Weld County Head Start provides for staff, children, visitors , and other personnel on its grounas. Employee Responsibility: As a Head Start employee, you are expected to be concerned with your own safety, that of your co-workers, and especially that of the children. Safety rules alone do not make you a safe worker, it is up to you to apply the rules, along with experience and good judgement. Each employee shall have the obligation to report to the Director hazardous conditions or incidents affecting the safety of the employees or the children. • Classroom Safety: There is always to be two adults with the children at all times. In general activities there will be two adults per 18 children, and one parent volunteer. Teachers must set limits and maintain rules for conduct. At no time should the children be allowed to put small toys or parts of games in their mouths. Before a teacher places any material and equipment in the classroom or on the playground, it will be his/her responsibility to make sure it is safe for the child (lead-free paint, no sharp edges, etc. , and durable for the child to play). Teachers and teacher aides will evaluate materials and equipment for safety at regular intervals and report or remove the item immediately from the children's access. There are times when a teacher may want to use a hot plate, sharp knife, scissors, spray paint, non-edible art materials, candle fire, or any materials that would be considered dangerous in an unsupervised situation. Under these circumstances a teacher, teacher aide or adult volunteer will always be in constant supervision of the activity and the children. Especially close surveillance when children are using scissors is important; sharp objects must be kept out of the reach not in use. Children need to know how to use tools and their proper storage. All teacher supplies must be off the class shelves and placed in the teacher's cabinets. The classroom must at all times be clean and well organized. 9,4 -2 T, �-2 :.f�'fJ Other Consideration: a. Do not pin notes on the children with straight pins. Small safety pins will be provided for this purpose, when possible. b. Extension cords must be put away when not in use. c. Encourage children to be come aware of hazards , i .e. stove is hot, glass bread, etc. It is important that all adults in charge of children emphasize safety measures to them. They should explain in terms the child can understand, the safety measures adults take and why it is not safe for him to attempt all that his parents can do without injury. As he learns what he can co without danger of injury and how to protect himself, the child should be allowec to take greater responsibility for his own safety, (close supervision is still necessary) . Teacher at Head Start not only provide safe environment for the children, but also help to understand the underlying principles of safety measures. The children may play games which teaches them the necessary precautions to take in every day situations such as crossing the street. Children should be taught to recognize and cope with accidents. Discussion on "What to do," in a given situation such as strangers . traffic, dogs, bees , etc. is good. Field Trips: Always have at least three adults accompany the children. Each adult will be responsible for a designated group of children. An organized manner of lining up should be used. Hand holding may help accomplish this. It may be helpful to keep the "Especially Active" members of the class separated. Make sure there is a blanket and First Aid Kit on the bus. Instruct the children of safety before, during and after field trips. Teachers are encouraged to maintain positive discipline techniques when reinforcing safety rules. If an accident should occur, send a volunteer to the nearest telephone, to either notify emergency assistance 911 or Head Start. The teacher is then responsible to fill out an accident report with the Health Coordinator and/or Family Services Coordinator. Playground Safety: Close supervision is especially important on the playground. Two adults must supervise each class that is using the playground. To assure safety on the playground, the teacher or teacher aide will be required to check the playground for hazarcous materials and equipment before the children are allowed to play. All dangerous conditions must be reported, in written form to the Health/Education Coordinator. Teacher and teacher aides will be responsible to instruct the children of safety rules on the playground. The rules must be encouraged in a positive manner. Organized games are helpful in keeping track of individual children. Bus Safety: A bus rider must accompany the bus driver when children are picked up and returned home. This additional adult must descend from the bus to receive the child ana assist him into the vehicle. Once on the vehicle. the child must be seated until he arrives at his destination. When returning the child home again, the adult aide must descend from the bus and insure that the child is safely in the hands of his parents. When a parent or guardian is not home, the child is to be returned to the center. This procedure is to be followed unless previous instructions have been given to the Family Services Component regarding and alternate home where the child may be taken. If the child is taken to a place other than his home, his parents or guardians must be notified each time. UNDER NO CIRCUMSTANCES, should a child be allowed to descend from the bus without adult supervision, or left at home without adult supervision. At least three additional adults must accompany the bus driver when children are going on a field trip. When children are transported by car it is a must that an adult in addition to the driver accompany the children. The same procedure in accompanying the child to the front door or bringing him to a waiting parent is to be followed. When children are transported to a Head Start Program in a private car, the care must have a current state inspection sticker. The bus driver must possess a license which specifically permits the operation of a bus. He must pass a physical examination prior to the beginning of each program year. Arrangements must be made for periodic. First Aid Training. Any Negligence on the part of the bus driver places him subject to discharge from his duties. Only state approved vehicles may be used in transporting children. Vehicles must be inspected daily by the bus driver and periodically by a state vehicle inspection station according to state requirements. Vehicles must be properly maintained and should not be used when they are unable to pass state inspection. • Only authorized, insured adults are allowed to transport Head Start children. Each vehicle must contain a First Aid Kit, approved by the State, and the driver must receive training in the use of the kit. 920262 Fire Safety: Fire safety shoula be intrccucea the first week of scncoi . Fire procedures will be posted in each classroom ,Spanish ana English ) , as well as, in the babysitting area, offices ana kitchen. All teachers will practice monthly fire drills to insure the safe evacuation of the children from the Head Start building. The teacher will inform all parents and volunteers of fire procedures. :n Greeley, the fire alarm system will be operated by the Educational Coordinator. He/She will be responsible for monthly fire drill practices. Fire plans ana procedures for vacating the building will be discussed with staff members at the beginning of the year. The fire procedure will then be posted in designated areas. During a fire drill evacuate all children immediately. :t is the responsibility of each teacher and teacher aide to evacuate their classroom calmly and safely. A teacher is to be at the beginning and at the ena of a line to insure a safe evacuation. The children are to walk out in a single file line in an orderly manner. Lights should be turned off, no running, don't panic, remember that your attitude will affect the cnildren's reaction. The attendance list is to be carried outside by the teacher to account for all children. The children will not be allowea to take any items with them. The teacher will carry a blanket to provide a warm place for the children. Upon returning to the classroom, there should be a discussion of the fire drill . Office personnel will be responsible for evacuating restrooms, and babysitting room. If a real fire should take place the Director, or in his absence, the Secretary will call the Fire Department. All other personnel , nurse, Educational Coordinator, Family Services Coordinator, etc. will respond to site of fire with extinguishers, if there is no immediate danger. Fire extinguishers are located in each classroom and in the kitchen. Anyone discovering a fire will immediately pull the fire alarm, and go through the building announcing the location of the fire. EMERGENCY TELEPHONE NUMBERS Hospital 352-4121 Police Dept. 911 Fire Dept. 911 Ambulance 911 Nutrition Component Safety: 1. The general Head Start safety rules are in force at all times. 2. Clean up spilled food or liquid immediately. 3. Pick up broken glass and dishes immediately. Sweep area with a broom and dust pan, and deposit debris in container. 920262 Housekeeoina Rules: 1. Employees should never stand on chairs , etc. to reach and clean high areas; always use a ladder. 2. Electrical equipment should always be handled with dry hands. 3. Caution shall be exercise in cleaning or washing walls where there is a chance of electrical shock from wall receptacles. 4. Reports should be made to the Director regarding defective or missing equipment, worn wiring, burned-out lighting, leaking faucets, loose fixtures , broken windows, etc. 5. Broken glass shall not be picked up by hand; it should be swept up, and the fine splinters cleaned up with a wet paper towel . • 920262 4. Extreme care should be exercised before putting hands into hot water. Check for extreme temperature. 5. Hot pans and appliances should be nandled with a dry cloth or special holder. Be alert to avoia steam or hot crease. 6. All clothing strokes with knives should be made away from the body. Knives not in use should be arranoea safely in proper storage area. Knives and other sharp eagea cutting tools are not to be left submerges in water. 7. Specific rules pertaining to the safe operation of grinders, slicers , beaters, and other power ariven appliances should be followed at all times. 8. Power ariven appliances are to be operated only authorized personnel , all of whom must be checked out on the operation of same by supervisor. 9. No cleaning or adjustments are to be made on any power appliances until the disconnect switch is in the OFF position and the plug has been pulled. Machines should be given time to come to a complete stop before any cleaning or adjustment is done. 10. Any unsafe condition and/or unsafe practice should be reported to the Director at once. 11. NO SMOKING area includes the kitchen area. 12. When carrying hot liquids or food, be extremely cautious about spillage. 13. Cleaning agents are NOT to be stored in pantry with food items. They belong in the entry way out of reach of the children. 14. We will have a State Health Inspection once a year. 15. Report all accidents to the Director/Coordinator immediately. 16. The floor will be mopped daily with a disinfectant. 17. Grill hood will be cleaned at least monthly. Oven is to be cleaned twice a week. Burners should be cleaned daily, thoroughly once a week. Defrost as needed. 18. A thermometer is to be kept in each refrigerator and temperature kept between 30-40°. Freezer temperature -- 10-30°. 19. Frayed cords should be reported to the Director and repaired. 20. Hair nets should be worn unless hair is very short. 920262 . What is going to happen (goal/objective)? . How it is to be done (strategies/learning activities)? . When it will happen (begin-end)? . Who is responsible for implementing? . Project outcomes for each strategy (what we hope to accomplish?). . Monitoring progress to meet goals/objective training. . Modification or additions to the plan during program year. . Make reference to PS for each objective. • 920262 INFANT/TODDLER EDUCATION WORK PLAN Objective: To comply with Colorado State Department of Social Services Rules and Regulations for Child Care Centers. Procedure: All staff are required to have knowledge of Colorado Rules and Regulations for Child Care Centers, and it's implementation. All staff will be knowledgeable of the National Association for the Education of Young Children's, (NAEYC) Developmentally Appropriate Practices handbook. New staff will receive an orientation from the Education Coordinator prior to being placed in the classroom. Target Date: Prior to being placed in the classroom, June, 1991 In-service Training Evaluation: Site Supervisor will evaluate. Objective: Chain of Command for Infant/Toddler Care Procedure: Concerns will be directed to the site supervisor, by the classroom staff. Site Supervisor will document concern and g-ive information to director, who will then direct to appropriate coordinator if necessary for T/TA assistance. Coordinator will assist in problem solving and do follow-up, documenting process. Target Date: Upon first day of enrollment and on-going thereafter Evaluation: Weekly Director's Meeting Objective: To ensure enrollment paper work is complete and accurate. Procedure: Case managers will verify that all paperwork is complete and accurate. Obtain all necessary permission forms. Child's file is updated with any changes. Target Date: Completed at enrollment. Evaluation: Office Technician will spot check files and report to Coordinator. 920262 Objective: All children will receive screenings and health examinations. Procedure: Screenings to include the following: . Physical Examination . Vision Screening . Dental Screening . Height and Weight Screening . Head Circumference . Hematocrit . Nutrition . Developmental History . DDST . Hearing Screening . Immunizations . Well-Child Clinic . Follow-up Services Documentation will be in child's file, verified by Health Coordinator. Target Date: 30 days after enrollment Evaluation: Office Technician will spot check files and report to coordinator. Objective: Files will be updated and kept confidential : Procedure: All files are kept in a locked file cabinet. Persons that have access to files are: . Parent - own child's file only. . Health Personnel . Case Manager . Director . Teacher/Teacher Aide (own classroom children's files only) . Coordinators . Special Needs Technician . Office Technician . Site Supervisor Target Date: On-going Evaluation: Sign out sheet of files, and spot checks by Office Technician 920262 Objective: Appropriate staffing of each classroom. Procedure: Each classroom will be staffed by a group leader qualified person a outlined in the Colorado Department of Social Services Rules and Regulations. In addition will be 2 Assistant Group Leaders in each classroom. The ratio of children to adults is 3:1, for infants, 5:1 for toddlers. Each group leader will also have a current Infant/Child First Aid/CPR Certificate and an updated physical examination. The Infant classrooms will not enroll more than ten (10) children. The Toddler classrooms will not enroll more than fifteen (15) children. Target date: First day of enrollment and on going. Evaluation: Site Supervisor will monitor and report to the Director. Family Services will keep the Site Supervisor informed of the enrollment daily. Objective: To maintain a healthy environment for children and staff. Procedure: The Migrant Head Start Centers will be maintained with appropriate safety and health measures. Any staff person or child with a contagious illness (measles, hepatitis, meningitis and whooping cough) will not be allowed to attend the center and will not be readmitted until they have been seen by a physician and documentation is sent stating that the illness is resolved or no longer contagious. The documentation will remain on file. The Health and Education Coordinators will provide monthly trainings to the staff. Sick children will be cared for in the nurse's office, apart from the other children. Target date: Upon enrollment and daily. Trainings will start June 1991 and continue monthly. Evaluation: The Site Supervisor will evaluate the training implementation and provide a written report to the Director. Information regarding sick children and adults will be documented and kept on file. 920262 Objective: Hand Washing Procedures Procedure: Staff will wash hands upon entering the center. Staff will preview the film, "Preventing the Spread of Infection in Child Care Settings" Staff will follow hand washing procedures as posted at each sink. Target date: June 1, 1991, and on-going thereafter Evaluation: Training sign-in sheet. Health and Education Coordinators will monitor and document that staff is following the procedures. Objective: Smocks are to be worn. Procedure: Each staff member having direct contact with the children will wear smocks. Smocks will be washed as needed (weekly at a minimum). Target date: Smocks will be distributed June 1, 1991. Evaluation: The Health Coordinator will monitor and document staff's compliance with the above objective. Objective: The dispensing of Medication. Procedure: Medication will be dispensed by the nurse or authorized personnel . Topical ointments can be given only with parent or nurse approval . All medication given will be documented on the appropriate forms. Target date: Upon the first day of enrollment and on going thereafter. Evaluation: The Health Coordinator will review documentation to ensure that it is complete. Objective: Disinfection of the classrooms. Procedure: Classrooms will be disinfected daily. All toys will be disinfected with a bleach solution and air dried. 920262 In the case of lice in the classroom, the infected child be referred to the nurse and the following procedures will be followed. . Children one year old or older will be cleaned using RID shampoo. . Children younger that one year old the nurse will treat. . All clothing and bedding will be disinfected. . The infected child will not be isolated from the other children. . A homevisit will be made to the family. Target date: Upon the first day of enrollment and on going thereafter. Objective: To identify unusual behaviors and physical symptoms in the children and treat them appropriately. Procedure: The nurse does a daily health check on children in the classroom. The health check includes: triage, information gathering from parents and staff, collection of any medication sent to school with the child. • The nurse will arrange for a health provider to examine any ill children. The nurse will then consult with the teacher and parents. Medication if prescribed will be dispensed. Target date: The first day of enrollment and daily thereafter. Objective: To ensure that a Developmental Screening is completed on all enrolled children. Procedure: A developmental history will be obtained on each child from the parents during a home visit. A Denver Developmental Screening Test (DDST) will be administered to all enrolled children by the Special Needs Technician and the classroom teacher. Results of the DDST are shared with the teacher, nurse and parent and placed in the child's file. An Individual Education Plan (IEP) for the child will be developed by the Special Needs Technician, Nurse, and the child's Teacher dependent upon the child's needs. The IEP will be placed in the child's file. Child specific activities will be documented in the classroom lesson plan. 920262 A Special Needs Individual Education Plan (IEP) will be written by appropriate staff and the parents. A copy will be placed in the child's health file, classroom file and a copy will be given to the parents. Target date: Thirty days after the child's enrollment. Evaluation: All documentation will be in the child's health file. Objective: To ensure a safe environment for all enrolled children. Procedure: All buses/mini-vans have seat belts and car seats . Children are under direct supervision of an adult at all times. All electrical outlets are covered at all times. Electrical cords are out of children's reach. Rocking chairs are not placed in the crawling areas of the infant rooms. Safety latches are on all cupboards which are at child's reach. Classroom doors will be kept closed at all times. Staff will be responsible for ensuring the safety of their classrooms. All cribs must meet safety standards and they must be 2 feet apart, cribs sides will be up and locked when child is in crib. Cribs are not to be placed near window blindcords. An adult will supervise the crib sleep area at all times. There must be 1 designated crib in each infant room for evacuation purposes. Safety/Fire Posters are posted in every classroom in English/Spanish. All classroom must have an emergency box containing required items. Emergency Plans will be posted in every classroom. Hold monthly fire drills, tornado drills. Fire Extinguishers are in each room, all staff are required to know how to operate the fire extinguisher. Target Date: Upon first day of enrollment and on-going thereafter Person Responsible: Site Supervisor 920262 Objective: Playground Safety Procedure: Infants will not be in the same area as preschoolers. Gates must be shut at all times. Safety is everyone's responsibility, if a staff member sees broken glass or any other inappropriate item on the playground they will pick it up and discard it appropriately. Suntan lotion or sunscreen will be used prior to the children going out in the sun. Children will be encouraged to drink water to prevent dehydration when out on the playground. Pacifiers are not provided by the program, however; if a child comes in with a pacifier, it will be used, it will not be tied around the child' s neck or wrist. Teething rings will be provided by the program, each child will have their own and it will be disinfected after each use and labeled for each child. Each child will wear a name tag and will be called by their own name. • All crying will be investigated and the needs of the child who is crying will be met. Children will be free to move about and play in any area. Infants will be able to creep and crawl in a safe, clean, open, and uncluttered area. Each infant shall follow their own sleep and feeding pattern. Centers will be set up for feeding, sleeping, changing and play. All materials used will be safely constructed and kept in clean and safe conditions. Target Date: Upon enrollment and on-going thereafter Evaluation: Site Supervisor (all documentation will be placed in staff's file. 920262 Objective: All Infant/Toddlers will have Comprehensive dental care provided to them. Procedure: All children will receive a dental screenings. Toddlers with teeth will have teeth brushed once a day by the teacher. Tooth brushes should be age appropriate, labeled and stored properly. Target Date: Upon enrollment and on-going thereafter Evaluation: Teachers will check brushes monthly for wear. Objective: Ensure that the appropriate curriculum is being used. Procedures: . Teach your Baby • Small Wonder Kit ▪ High Scope Infant Curriculcum Target Date: Within 30 days of program Evaluation: Teacher will plan according to the needs of the child, plans will be documented in the lesson plans. Objective: Appropriate Feeding Practices. • Procedure: Wash hands prior to food/formula preparation, refrigerate and follow USDA Guidelines for child age group. Examples: 6 weeks - 3 months fortified iron formula 4 months - 7 months iron fortified formula, rice cereal only 8 months - 11 months iron fortified formula, cereal , juice, vegetable and fruit that is baby prepared. Food shall not be fed directly from infant prepared jars, it will be served from a bowl. Child will not be left unattended while in high chair. No sharing of spoons or bowls, jars and bottles. One adult will feed (at maximum) 2 children per feedings. Children will buckled into clean highchair with trays and bibs will be worn. Food will not be placed directly on tray. Target Date: Upon first day of enrollment and on-going thereafter Evaluation: Menus. Documentation in childs record/file 920262 Objective: Appropriate Bottle Feeding. Procedure: Each child's bottle brought from home will be labeled, and washed upon arrival . Formula will be poured from the can into a clean pitcher and refrigerated. The pitcher will be labeled with date and type of formula. Bottles can be prepared in the morning and stored in refrigerator and labeled. Bottles are never to be warmed in microwave. Warming of bottles will be determined by parent. Baby will be held while feeding, bottle will not be proped. Proped bottles can only be done with older babies under direct supervision of a staff member and after written permission from parent and doctor; because the child will not allow staff to hold them. Only water can be in the crib with a baby who is refusing to be held. Bottle is removed when the baby is asleep. Children cannot be allowed to walk with bottles in their mouths (for safety reasons). Formula will be discarded after sitting for 2 hours at room temperature. Target Date: On-going Evaluation: Site Supervisor will evaluate and reports to director. Objective: Clothing • Procedure: Children will stay in their own clothing unless it is restrictive for movement, inappropriate for weather, or badly soiled. T-shirts are available. Target Date: On-going Evaluation: Diaper Changing Chart 92.262 Objective: Diaper Changing Procedure: One person per day shall be assigned to do diaper changing. There must be a separate diaper changing area, distinguished from the food preparation area. Charts will be posted (English/Spanish) on correct diaper changing procedures. Procedure will be followed from the in-service training. Teachers and children will wash hands after each changing. Items in diaper area: . Covered trash can with liners . Supply of diapers - appropriate size . Wipes . Ointment . Gloves - disposables . Disinfectant . Papertowels . Paperliners . Soap Target Date: On-going Evaluation: Diaper Changing Chart Training Sign-In Chart 220262 HEALTH WORK PLAN Objective: Provide screenings for all enrolled children in the following areas: . Medical . Height . Weight . Head Circumferences . Vision . Hearing . Dental . Hematocrit . Nutritional Survey . Physicals Procedure: Each child enrolled in the summer Migrant Head Start Proaram will complete a Medical . Dental and Developmental History. This will be obtained at enrollment. Heights Heights will be measured for children 1 to 5 years of age with the child standing against a growth chart. For children under 1 year of age the child will lie on a hard surface which has a measuring device. All results will be recorded on a growth chart and evaluated: If there are abnormal findings the child will be referred to a pediatrician for appropriate intervention. Wei Weights will be completed on all enrolled children using a scale. Childrens shoes and any heavy clothing will be removed for more accurate results. Results will be recorded on the growth chart. Infants will be weighed using an infant scale results will be recorded on the growth chart. Head Circumferences Head Circumferences will be taken on all children up to 1 year of age, using a paper measure placed around the back of head results will be recorded on the growth chart. 920262 Vision Children' s vision will be tested using the following methods: 6 months - 2i years - A fixation test will be used (pen-light) . A flashlight will be held close to the testers face and about 1§ feet from the child, aimed toward the childs eyes. . One of the child' s eyes will be covered with the examiners free hand without touching the child's eyes. . The examiner will make sure the child is looking at the light with their uncovered eye, the examiner will move the light to the right and then to the left to ensure the child is tracking the light. . Cover the childs other eye and repeat the above procedure, results will be recorded in the child's file. 2} years - 3 years Picture Card Test ( picture cards, plastic occluder, 15 foot cord) . Measure a distance of 15 feet from the child using the cord. . Demonstrate to the child how to use the occluder. . Explain the 7 picture cards to the child and ask the child to name each card. . Show the child the cards at the 15 foot distance having the child cover one eye then repeat with the other eye, 4 out of 7 cards must be recognized to pass. Results will be recorded in the child's file. 3 years - 5 years Titmus Machine (demonstration board) . Show the board to the child and explain the pictures, test the right eye first then the left. Results will be recorded in the child's file. Any child failing the vision screening will be re-screened within 30 days and appropriate referrals will be made if failed a second time. Hearing Birth - 3 years Noise maker Hearing Kit (bell , horn, soft rattle, soft sounding squeeze toy and a distracting toy) . Have the child face the screen while kneeling in front of the child, distract the child from the testing device. making sure that the child' s attention is focused on the distraction. The screener uses a soft sounding squeeze toy or rattle to track the child's response by changing his/her focus from the visual aide to the sound. 920262 Infants younger than 6 months may respond with only a nod or slight head turn to appropriate side. Children 6 months to 9 months will respond by looking to the side then down. A child 9 months or older will look on the diaconal directly toward the sound, repeat the other side, use the horn on either side. Scoring: All children will be scored with a pass/fail mark and this will be documented in the child' s file. If a child fails the hearing test an appropriate referral will be made. 3 years - 5 years Puretone Play Audiometer (puretone audiometer, 2 chairs, 1 table, quiet area, colored blocks and box) . Have the child sit in a chair, explain to the child the machine being used, and what you want from the child. Scoring: children will be scored on a pass/fail basis. Children who fail will be rescreened in two to four weeks. If they fail a second time an appropriate referral will be made. All information will be documented in the child's file. Dental Screening Each child in the summer Migrant Head Start Program will receive a routine dental screening. A dental hygienist and a dentist will evaluate each child's dental health. . Parents are informed of the child' s dental needs and signs a permission form for the child to receive dental care. . An appointment for dental care is made. . Parents are encouraged to go with the child to the dental appointment. . Staff takes the child to the dental appointment if parents are unable to take the child. . All information is recorded in the child's file. . Priorities for children to receive treatment are: a children who are in pain due to dental needs b cavities, bleeding gums. draninage, etc. c routine care that is needed Hematocrit All enrolled children over the age of 9 months will receive a hematocrit, unless otherwise ordered by a doctor. Children with a hematocrit less than 34% will be considered anemic and be referred to a pediatrician. The hematocrit will be rechecked in 6 weeks and documented in child's file. 97,0262 Nutritional Survey Parents will fill out a Nutritional Survey for all enrolled children. The information will be available for referrals to the nutritionist if necessary. Physicals Each child enrolled is required to have a physical . These will be completed on site by visiting practitioners or doctors. . Examination of all systems or regions which are made suspect by the history or screening tests. . Search for certain defects in specific regions common or important in the Infant and or Preschool age group, i .e. , skin, eye, ear, nose, throat, heart, lung, and inguinal areas. . Determine hematocrit results, a child with a hematocrit less than 34% will be considered anemic. Target Date: All screenings will be complete within 30 days of child's enrollment. Person Responsible: Health Coordinator Objective: Medical treatment, follow-up services and immunizations for all enrolled children. • • Procedure: A Health Care Professional from a clinic will arrive at the centers daily, or as agreed upon to provide medical care for the children. The Patient Encounter Form will be used by each provider for each student, at each encounter. There will be follow-up on all illnesses and documentation must be in the child's file. Document on child's encounters, using Diagnostic codes and document on patient progres notes using S.O.A.P. Charting. Prescriptions shall be written by the medical provider, documented by the nurse and dispensed at the site as needed to the child. Aid will be given to the parents to find appropriate medical services and to find funds to pay for these services, as necessary. The parent is the most important person involved in the child's care to promote self care and reduce the risk of medication error. 920262 Immunization records will be obtained upon enrollment. All children must have Immunizations up to date for appropriate age. The Health Coordinator and nurses will update children's shots as necessary. Infants/Children 2 months - DPT #1 OPV #2 HIB 4 months - DPT #2 OPV #2 HIB 6 months - DPT #3 RIB 15 months - DPT #4 OPV #3 MMR 18 months - RIB 4-6 years - DPT #5 OPV #4 Delayed in Beginning Immunizations First Visit 2-14 months - DPT #1 OPV #1 15-17 months - DPT #1 OPV #1 MMR 18 months - DPT #1 OPV #1 HIB Second Visit - (2 months later) DPT #2 OPV #2 Third Visit - (2 months later) • DPT #3 OPV #3 Fourth Visit - (6 to 12 months later) DPT #4 OPV #4 The Health Coordinator will obtain all biologics provided by State Health Department. Each Center Nurse will turn in their order of biologics 2 weeks in advance and be responsible to keep records on all biologics used. A report will be submitted to the Health Coordinator on the last day of the month, regarding the usage of biologics and immunizations given. Target Date: First day of enrollment and on-going thereafter Person Responsible: Health Coordinator 920262 Objective: Establish and maintain individual health records which contain the child's medical history, developmental history, screening results , medical and dental examination data, evaluations and any needed treatment. Procedure: Develope a file which contain all collected data. Keep all records confidential and in a locked file cabinet when not in use. All staff must sign in and out files. Collect and maintain emergency cards containing emergency data which includes: child's name . date of birth . address and phone number . parents name . doctor and phone number . allergies . medical problems/immunizations . person to notify in case of emergency Obtain all signed consent forms such as emergency medical/dental treatment and to update immunizations. Target Date: Within 30 days of enrollment and on-going Person Responsible: Health Coordinator Objective: Provide parents with information regarding Health Resources and encouraging them to become involved in the health care issues related to their child. Procedure: Invite parents to attend doctor and dental appointments. Include parents in doctor consultation. Preventive Health Education classes will be scheduled for parents to include: nutrition, safety in the home, and mental health. Target Date: On-going Person Responsible: Health Coordinator 920262 Objective: Provide staff in-service training. Procedure: Staff will be provided training in the following areas: . Dental Hygiene . First Aide/CPR . Nutrition . Child Abuse Policies and Referrals . Identifying Health Concerns . Communicable Diseases . Screening Process (medical/dental ) . Diapering policy • Handwashing policy . Feeding and marking of bottles . Charting and documenting feedings, diaper changes, etc. . Fire Drills . Tornado/Flood Drills . Food Projects Target Date: On-going Person Responsible: Health Coordinator Objective: Assist all children enrolled in emotional , cognitive and social development toward the overall goal of social competence, in coordination with the Educational Program. Procedure: Provide parents and staff with the understanding of child growth and development. Develop a positive atitude toward Mental Health concepts. Training will be provided to staff and parents so they may work closely with Mental Health to offer counseling. Target Date: On-going Person Responsible: Health Coordinator Objective: Mental Health Services will be provided to parents and children of the Migrant Head Start Program. Procedure: Planning Mental Health Program Activities, to include: . pre-service and in-service training for teacher and teacher aides. . consultation with teachers . work with parents Train summer migrant staff in observing children to better understand normal development, as well as, more common behavior problems seen in children. Training Will include observation techniques and methods in meeting the assessed needs of the children and familes. 920262 Observe children and consult with teachers and other appropriate staff. Advise and assist staff toidentify children with a typical behavior and evaluae children in need of further assessments, in the following areas: . physical coordination/development . sensory development . emotional development . social development . cognative development Appropriate steps will be taken in conjunction with health and education services to refer children for examinations to confirm emotional or behavior problems and distinguish than from physical causes. • 900262 PARENT INVOLVEMENT WORK PLAN Objective: To provide for parent experiences and activities which lead to enhance the development of their skill . Procedure: During the Program Open House and parenting meetings, parents will be encouraged to come to the center and participate in the component areas such as: Health Component Parents assisting in health screenings or to be involved in their own child's health plan which includes physicals, immunizations , etc. To participate in workshops, classes in topics of First Aide, Nutrition, and Child Development. Parents will receive information in the monthly newsletter on nutritious menus , recipes, or snacks for children. How to avoid junk foods and tips for preventive health, etc. Target Date: June & On-going Evaluation: Sign In Sheet Education Component Parents are provided with an orientation and training from teachers during parent/child day. The parents will assist as volunteer aids in the classroom. Designing activities for children at home. Materials will be sent home with the children utilizing the family night. Teachers will make homevisits with the families. Target Date: June & On-going Evaluation: Sign In Sheet & Home Visit Form Parent Involvement Component Parents will be involved in the classroom committees and will have one representative and one alternate on the Parent Policy Council to be seated by July 1991. Target Date: June & On-going Evaluation: Class Meeting Sign In Sheet and Parent Policy Council Sign In Sheet 92 62 Objective: Identify parents needing continuing education and providing available community resources. Procedure: . Provide Information to parents on classes : GED ESL Parenting Nutrition Preventive Health Issues First Aide Child Development Etc. . Parents will be involved in assisting in translation for other parents at workshops, etc. . Parents will be involved in working on the monthly newsletter for parents. . Parents will attend training conferences. . Parents will be involved in Fundraisers or other program projects. . Parents will conduct the Program SAVI in August . Parents will provide training for their parents within the Program. Target Date: June & On-going Evaluation: Follow up to ensure families are attending classes and documentation in the files , as well as Quarterly Reports. Objective: Communication between staff, parents , and community will be carried out on a regular basis throughout the Program. Procedure: . Monthly newsletter will be sent to families and staff. . Family Nights . Parent meetings will be held twice a month. . Parent Policy Council Meeting will be on a monthly basis. Target Date: June & On-going Evaluation: Meeting Sign In Sheet 92;0262 SOCIAL SERVICES WORK PLAN Objective: Establish and maintain an outreach and recruitment process which systematically ensures enrollment of eligible children. Procedure: Contacts will be mace to many agencies , such as the Department of Social Services , Supplemental Foods , EPSDT, Health Clinics and Centers , UNC Speech and Language Clinics , Mental Health , Child Find in District 6 and , St. Vrain , BOCES, interagency Screening Groups for referrals of potential families for the Migrant Head Start Program, targeting especially handicapped children. Target Date: May 1991 Evaluation: Family Services staff will complete enrollment of potential families who will benefit from the Head Start experience. Procedure: Recruitment flyers sent to the Chapter I Summer Schools to distribute flyers ; also sent to prospective parents receiving public assistance. Target Date: June 1991 Procedure: Door to door canvassing in target areas such as labor camps, low-income housing projects and rural areas. Target Date: May 1991 Procedure: Posters will be displayed at agencies , grocery stores, laundromats, labor camps, low-income housing projects, medical clinics, etc. Target Date: April 1991 Procedure: Radio spot announcements will be done on local radio stations, KFKA, KUNC, KUAD, KYOU and targeting the spanish station, KVVS since the majority of families are spanish speaking. Target Date: May 1991 920262 Objective: Provide enrollment of eligible children regardless of race, sex, creed, color, national origin , or handicapped condition. Procedure: To secure approval of the overall criteria (priorities for selection of children. Screening committee will include: One person from an outside agency, ie: BOCES Child Find, CDSI or District 6 Child Find, Family Services Coordinator (or case manager when coordinator is not available) , and one parent from the FENWC Migrant Head Start Program. One parent will sit on the Approval Boara. Target Date: On-going Evaluation: The Approval Committee shall meet annually in April to revise the policy if needed. Objective: Achieve parent participation in the center and home program and related fields activities. Procedure: Parents will be encourage to attena the Program Family Nights twice a month. Parents will be encouraged to volunteer in the classroom. Teachers will sena home activities when requested by parents. Parents will turn in home in-kind on a monthly basis. Target Date: On-going • Evaluation: Sign In Sheets Objective: Assist the family in it's own efforts to improve the condition and quality of family life. Procedure: Complete the Family Needs Assessment to identify the interests, desires, goals, needs and strenghts of the family. Target Date: June 1991 Evaluation: Make referrals and follow-up with families and or agencies in a two week time period. Objective: Recruitment of children, taking into account the demographic make up of the community and the needs of the community and the needs of the children and families. Procedure: Trained staff will recruit door to door in labor camps, large apartment complex's and other disadvantaged areas, where MSFW'S typically live. Procedures for recruitment will be outlined in the policy and procedures manual . Target Date: May 1991 Evaluation: Screen enrollment to make sure areas are being reached. 920262 Objective: Recruitment of handicapped children. Procedure: Chilaren having any handicap will have documentation in files and enrolled in program. Community agencies and medical doctors will be utilize° to recruit handicapped children and provide services to the children. Target Date: On-going Evaluation: Special Needs Technician will have documentation available in the childs file. Objective: Providing or referral for appropriate counseling. Procedure: After identifying the families in need, casemanagers will make a referral to the Health Coordinator for the possibility of referring the family for counseling. Target Date: On-going Evaluation: Follow up will be conducted by the Weld Mental Health Counselors in conjunction with the casemanagers. Objective: Emergency Assistance or Crisis Intervention. Procedure: Family Services will become knowledgeable about all crisis intervention programs available in the community and establish contact with someone working in the agencies and be informed about the eligibility requirements of each. Steps to take for emergency assistance or crisis intervention. Determine the needs of the family to be transmitted and make sure a clear understanding of the aspects of the problem exists. Discuss the needs with the family prior to contact with, agencies. Obtain consent from the family to seek assistance. If at all possible, have parent or family go to the agency on the initial visit to discuss the problem. The casemanagers will accompany the family if extra support is necessary. Target Date: On-going Evaluation: Coumunity persons and FENWC staff working together as a team to understand and satisfy current relative needs of Head Start families. 920262 Objective: Furnish information about available community services and how to use them. Procedure: Family Services will provide to families a resource directory of community services. In addition, parent newsletters will be sent with any new information cr changes. Target Date: Revise June 1991 Evaluation: Update directory as necessary. Objective: Follow up to assure delivery of neeaed assistance. Procedure: Casemanagers will contact agencies to assure that families have utilized their services. Target Date: On-going Evaluation: Documentation of follow-up in each file. Objective: Establish a role of advocacy and spokesman for Head Start families. Family Services Coordinator will attend the Northern Area Migrant Agencies Coalition on a monthly basis, year round to express needs of developing programs for family if needed. Procedure: All FENWC staff will represent the best interest of the FENWC families to the community and other community agencies, by participating on agency boards and community service organizations, etc. A parent will attend summer meetings. Target Date: On-going - Monthly Meetings Objective: Contacting of parent or guardian with respect to an enrolled child whose participation in the migrant Head Start Program is irregular or who has been absent four consecutive Gays. Procedure: Family Services staff will contact the family of children absent two consecutive days . Contact will be completed by homevisits or phone calls. Target Date: On-going Evaluation: Attendance Forms will be used and information will be documented. 920262 Objective: Identification of the social service needs of Migrant Head Start families and working with other community agencies to develop programs to meet those needs. Procedure: Complete a Family Needs Assessment on each family. Target Date: June Objective: Helping Migrant Head Start groups work with other neighborhooa and community groups with similar concerns. Procedure: Community groups and parents and FENWC staff will work together as a team to understand and satisfy current relative needs of Migrant Head Start families. Parents will be involved in community organizations. Target Date: On-going Evaluation: Quarterly Reports Objective: Communicating to other community agencies the needs of Migrant Head Start families and ways of meeting these needs. Procedure: Family Services will bring together programs in the community that have resources and services that can be used to meet the needs of Migrant Head Start families with their representation at the Northern Area Migrant Interagency. Target Date: On-going Evaluation: Quarterly Reports Objective: Helping to assure better coordination, cooperation and information sharing with community agencies. Procedure: Family Services staff will make periodic contacts with agencies to maintain coordination efforts. Invite agencies to the center to explain their operations in group meetings with staff and parents. Target Date: June & July 1991 Objective: Calling attention to the inadequacies of existing community services, or to the need of additional services and assisting in improving the available services , or bringing in new services. Procedure: The Social Services Advisory Committee consisting of staff, outside agencies and parents will assist in handling ongoing situations and seek to improve services. 97:0262 Objective: Prepare and make available a community resource list to Migrant Head Start staff and families. Procedure: At the beginning of each program year the community resource directory will be updated to make it relevant to Migrant Head Start families needs. Target Date: May Evaluation: Revised Directory Objective: The plan shall provide for the establishment, maintenance, and confidentiality of records of up-to-date pertinent family data, including completed enrollment forms. Referral and follow-up reports , reports of contacts with other agencies and reports of contacts with families. Procedure: Families will be assigned to casemanagers who will will in turn maintain a working file where documentation is input regarding the following: . . enrollment, parent contacts (office visits, homevisits, telephone, letter) , parent concerns and problems referrals made to families (food, clothing, counseling, housing, hearing, vision, education, etc. ) . Follow-ups, family needs assessments agency contacts, attendance. . all files will be maintained in a central• location and • locked, only authorized personnel will have access. Target Date: On-going Evaluation: Maintaining quality control on a periodic basis. Quarterly review on files. 920262 NUTRITION WORK PLAN Objective: 1304.3-9 a) Provide food which will meet daily nutritional requirements to promote sound physical , social and emotional growth and development. Procedure: Provide a substantial breakfast, lunch and snack for the children to meet all requirements as established by the United States Department of Agriculture (USDA) . Target Date: First day of enrollment and on going. Person Responsible: Health Coordinator Evaluation: Menus will be approved by a nutritionist and the Parent Policy Council . Objective: 1304.3-9 b) Provide an environment for nutritional services which will support and promote meal time as an opportunity for learning. Procedure: Clean and pleasant areas will be provided in the classrooms with child sized tables and chairs to.promote and encourage conversation. New foods will be introduced into the classrooms to provide new food experiences for the children. Target Date: First day of enrollment and on going. Person Responsible: Health Coordinator Evaluation: Menus will be approved by a nutritionist and the Parent Policy Council . Objective: 1304.3-9 c) Help staff, children and families understand the relationship of nutrition to a child's health. Procedure: Obtain a nutritional survey of each child upon enrollment. Complete a hematocrit and chart the information in the child's file and recheck low hematocrits. Refer any relevant problems to an appropriate professional . Ensure that the teacher receives any pertinent information so that she may incorporate any nutritional needs into the child's Individual Education Plan. Consult with the parent to ensure that they understand the child's needs and receive the information and education required to support the child at home. 920262 Target Date: Thirty days from enrollment. Person Responsible: Health Coordinator Evaluation: The child' s hematocrit will be rechecked and charted, the hematocrit will be at a normal level . Objective: 1304.3-9 d) Demonstrate the relationship of good nutrition to the philosophy of Head Start and Early Childhood activities. Procedure: Offer workshops to parents and staff. The classrooms will have monthly food projects with the children's participation. Target Date: June 30, 1991 and monthly thereafter. Person Responsible: Health Coordinator Evaluation: Parent and staff sign-in forms for the workshops and the food projects will be reflected on the teachers work plans. Objective: 1304.3-9 e) Involve staff and parents to meet the childrens nutritional needs. Procedure: Plan menus with staff and parents so that each meal meets one-third of the child's daily nutritional needs. Target Date: June 10, 1991. Person Responsible: Health Coordinator Evaluation: Menus will be approved by a nutritionist and the Parent Policy Council . Objective: 1304.3-10 a) Identify the nutritional needs of the children and their families. Procedure: Do a family nutritional assessment which provides information relevant to their culture, religious limitations and other external factors which influence the family's eating habits, such as allergies and medical problems. 920262 Children will special nutritional requirements will be accommodated and special food will be served, when appropriate. Do a screening on the children to include: hematocrits and height and weight measurements. Target Date: Within thirty days of the child' s enrollment. Person Responsible: Health Coordinator Evaluation: The information will be located in the child's file and progress will be documented. Hematocrits and weights of the children will be rechecked and documented. Objective: 1304.3-10 b) Every child in the program will receive meals in which each meal equals one-third of the daily nutritional requirements. Procedure: 1) Meals will be prepared taking into account the seasons of food availability. Milk will be served with every meal . Meal patterns: • ▪ Breakfast - 3/4 cup milk - 1/2 cup vegetable, fruit or full strength juice - 1/2 slice bread or creditable substitute (tortilla) or 1/4-1/2 cup cold or cooked cereal . Lunch - 3/4 cup milk - 1/2 cup vegetable and/or fruit 2 varieties must be served - 1/2 slice bread or alternative - 1.5 ounces of meat or alternative . Snack (All snacks will include 2 of the 4 following components.) - 1/2 cup milk - 1/2 cup fruit or juice - 1/2 slice bread or alternative - 1/2 ounce meat or alternative . All children must have a source of Vitamin C, raw vegetables or appropriate fruit will be served. . Children not using iron fortified formula older than one year and younger than four years will receive whole milk. Children four years or older will receive 2% low-fat milk. Target Date: Upon the first day of enrollment and daily thereafter. 920262 Person Responsible: Health Coordinator Evaluation: The menus will be approved by a nutritionist and the Parent Policy Council . 2) A variety of foods are served which enhance a child's nutritional experiences. Cultural and ethnic preferences are observed to instill a sense of pride in the children. . Menus are planned using cultural foods. . Food projects are done monthly incorporating cultural and ethnic foods. Target Date: Upon the first day of enrollment and monthly thereafter. Person Responsible: Health Coordinator Evaluation: Menus will be approved by a nutritionist and the Parent Policy Council . Food Projects will be documented on the teachers lesson plans. 3) Food will not be used for reward or punishment. Target Date: Upon the first day of enrollment and daily thereafter. Person Responsible: Classroom Teacher Evaluation: Classroom observation and documentation in the teacher's file. 4) The amount of food served reflects the individual child's needs. Children are encouraged to try and taste a variety of food. . Children are allowed to serve themselves and are encouraged to take a small portion of and try all foods. Target Date: Upon the first day of enrollment and daily thereafter. Person Responsible: Classroom teacher. Evaluation: Classroom observation and documentation in the teacher's file. 920262 5) Children are given sufficient time to eat. . Activities are planned for the children who finish their food early, allowing the remaining children ample time to eat. Target Date: The first day of enrollment and daily thereafter. Person Responsible: Classroom teacher Evaluation: Classroom observation and documentation in the teachers file. 6) Chairs, tables and eating utensils are appropriate for the children's use. . Child sized chairs and tables are ordered and small sized utensils are purchased for the childrens use. Target Date: The first day of enrollment. Person Responsible: Health Coordinator Evaluation: All supplies are included•on the inventory list. 7) Children, staff and volunteers eat in a warm relaxed atmosphere which will promote positive interaction between all persons eating. Target Date: On the first day of enrollment and daily thereafter. Person Responsible: Classroom teacher Evaluation: Classroom observation and documentation in the teacher's file. 8) Children participate in preparing for meal time and meal service. . Children help set the tables. . Meals are served family style. Target Date: On the first day of enrollment and daily thereafter. Person Responsible: Classroom teacher. Evaluation: Classroom observation and documentation in the teacher's file. 32,0262 Objective: 1304.3-10 c) Organized nutritional education will be provided for all children, parents and staff. Procedure: 1) Meals are planned as an integral part of the educational program and the importance of nutrition is incorporated into the daily lesson plan. Target Date: The first day of enrollment and daily thereafter. Person Responsible: Classroom teacher Evaluation: Documentation will be on the weekly lesson plans. 2) Children participate in learning activities which promote the use of a variety of foods. . The classrooms have monthly meal projects in which the children are actively involved. The meal projects are intended to introduce new foods to the children, as well as, teach the children the importance of good nutrition. Target Date: June 30, 1991 and monthly thereafter. Person Responsible: Classroom teacher. Evaluation: Documentation will be on the lesson plans. 3) Families will receive education on how to select and prepare foods which will meet their needs. . Nutrition classes will be offered by the Health Component using nutritionist and consultants. . A nutritionist will be made available to the parents for consultation. Target Date: July 31, 1991 Person Responsible: Health Coordinator Evaluation: Parent sign-in sheets. 920262 4) All staff will receive education in the principles of nutrition and its relevance to child development, family health and emotional and physical development. . Work shops will be planned and offered by the Health Component using nutritionists and consultants. . A nutritionist will be available to the staff for consultation. Target Date: July 31. 1991 Person Responsible: Health Coordinator Evaluation: Sign In Sheets and Training Log. Objective: There will be involvement of parents and the community in the planning and evaluation of the nutritional services. Procedure: 1) The Parent Policy Council and the Health Advisory Committee will have the opportunity to review the nutritional services. Target Date: October 15, 1991 Person Responsible: Health Coordinator Evaluation: A written report submitted by the persons reviewing the Nutrition Component. 2) The nutritional needs of children will be discussed with their parents. . After the health screening is complete the Health Coordinator will consult with a nutritionist and a home visit will be done with the parents. Target Date: Thirty days after enrollment. Person Responsible: Health Coordinator Evaluation: Documentation in the child's file and a home visit report. 920262 3) Menus and nutrition activities will be shared with parents. . Menus will be posted in the classroom. . Menus are approved by the Parent Policy Council . Target Date: The first day of enrollment and monthly thereafter. Person Responsible: Health Coordinator Evaluation: Classroom observation and Parent Policy Council Meeting Minutes. 4) Parents are informed about food assistance programs, such as the Food Stamp Program, the Commodity Supplemental Food Program, etc. . A Family Needs Assessment is done on each family to determine if a family is need of food assistance. . A Resource Directory will be given to each family. Target Date: Upon enrollment Person Responsible: Family Service Coordinator Evaluation: Documentation in the file and follow-up with agencies if a referral is made. Objective: 1304.3-10 e) To maintain compliance with local , state and federal sanitation and health regulations for food service operation to include: proper storage of food items, preparation and service of food and physical requirements of food handling staff. Procedure: All facilities will be inspected by the local health and sanitation departments on a regular basis, as required by their respective regulations. All exceptions noted from the inspections will be corrected within a thirty day time period, documentation will be kept on the aforementioned. All licenses will be posted in the kitchen area and inspection reports will be maintained in the appropriate files. All persons handling food will have current physicals and updated tuberculosis tests. This information will kept in the employee's file. 920262 All food stored must dated upon receipt and rotated regularly. All food is stored at the proper temperature. All food preparation areas , kitchen areas and storaoe areas must be kept clear at all times. Target Date: On-going Person Responsible: Director Evaluation: Documentation will be kept on file. Inspection reports will be kept on file and scores will not be less than 90%. Licenses will be posted. Objective: 1304.3-10 f) To receive consultation and educational services from a nutritionist regarding; proper menu planning, good sanitation practices, food preparation, food purchasing, and good nutritional practices fcr all age groups served. Procedure: A contract with a nutritionist will be negotiated for a minimum of two hours per month of consultive services for the nutritional staff. . The menus will be reviewed and revised, if necessary. . Ideas will be given for new items to be placed on the menu. . Storage areas will inspected for appropriate temperatures, to ensure that all food is dated and rotated. . Review and revise nutrition and kitchen policy and procedures, if needed. Target Date: June 1, 1991 and ongoing thereafter. Person Responsible: Health Coordinator 920262 INFANT NUTRITION WORK PLAN The plan shall provide for appropriate feeding practices and principles of infants enrolled in the Migrant Head Start Program. Objective: Feeding practices of infants six weeks old to three months. Procedure: Upon enrollment, parents will advise us of the type of formula their infant drinks. The program will feed infants the same formula they drink at home. Preferably infants will be fed iron fortified formula. Target Date: Upon enrollment and daily thereafter. Person Responsible: Health Coordinator Evaluation: The information will be documented in the child's file. Objective: Feeding practices of infants four months to seven months. Procedure: Infants will be fed the same formula (preferably iron fortified) which they are fed at home along with rice cereal . Target Date: Upon enrollment and daily thereafter. Person Responsible: Health Coordinator Evaluation: The information will be documented in the child's file. Objective: Feeding practices of infants eight months to eleven months. Procedure: Infants will be fed the same formula which they are fed at home (preferably iron fortified) , along with cereal , juices, baby prepared vegetables and fruits. Target Date: Upon enrollment and daily thereafter. Person Responsible: Health Coordinator Evaluation: The information will be documented in the child's file. 920262 Objective: Prevent cross infection among infants. Procedure: Food will be served from bowls and not baby food jars. One spoon and bowl will be used per infant and not shared. Target Date: Upon enrollment and daily thereafter. Person Responsible: Health Coordinator Evaluation: Classroom observation and documentation in classroom staff files. Objective: To ensure safety of the infants during meal times. Procedure: Children will be seated at high chairs with trays. There will be one adult to feed two children. The infants will not be unattended in the high chairs. Bottles will never be propped. Target Date: Upon enrollment and daily thereafter. Person Responsible: Health Coordinator Evaluation: Classroom observation and documentation in classroom staff files. 920262 ACCACitttElut Rrociaarn (kookek5 929262 ATTACHMENT (THREE) PAGE 1 of 7 Goal : Parent Involvement - Parent Involvement will be increased by a minimum of 50% by program year 1994, and will address the overall goals of Head Start to increase social competency of families. Component: Family Services PY' 1991-1992 Objective: Have a center meeting on a monthly basis with a minimum of three (3) parents in attendance with topics addressing the needs of parents. Action Steps: Determine needs/interest of parents by the use of surveys, homevisits, telephone parent contact. . Identify topics . Schedule meetings according to parent availability . Contact parents . Set-up day care . Set-up transportation . Gather needed materials according to meeting topic . Evaluate meeting Person Responsible: Parent Involvement Specialist • Completion Date: On-going Methods of Evaluations: Parent Surveys, Parents evaluate each meeting, Parent sign-in sheet, Speaker evaluation on each meeting PY' 1991-1992 Objective: Increase contact of parents on a monthly basis. Casemanagers will spend 15% of their time with parents. Action Steps: Making parents aware that staff is available in the form of personal contact, telephone, letters. Making parents aware and reminding parents of the montly activities. . Send letters, flyers . Telephone calls . Personal contact . Newsletter Person Responsible: Family Services Coordinator Completion Date: On-going Method of Evaluation: Evaluate by sending surveys on a quarterly basis, evaluate by making random telephone calls to families or personal contact. 92,0262 PAGE 2 of 7 Goal : Training - Parents , staff and community trainings will address Head Start specific issues and increase awareness of a Comprehensive Early Childhood Program. Component: Family Services PY' 1991-1992 Objective: Assist parents, staff, and the community with a training on Literacy with minimum of five (5) persons in attendance. Action Steps: Determine needs/interest of parents, staff and community Identify agencies providing services Set-up agencies to give presentations on classes available Make referrals to proper agencies Set-up daycare Set-up transportation Provide materials if needed Complete parent follow-up Person Responsible: Parent Involvement Specialist Completion Date: October 1991 • Methods of Evaluation: Needs Assessment, Evaluate Presentation, follow-up with agencies to ensure parents needs were met. PY' 1991-1992 Objective: Provide training on Centering Curriculum/Self Esteem to parents, community members, and staff with a minimum of six (6) persons in attendance. Action Steps: Determine needs/interest of parents, staff and community Schedule training Set-up daycare Set-up transportation Gather needed materials Evaluate meetings Complte classes October 1991 Person Responsible: Parent Involvement Specialist Completion Date: October 1991 Method of Evaluation: Participant sign-in sheets, participants evaluation after ten (10) week session, and trainer attendance roll call 920262 PAGE 3 of 7 Goal : Community Involvement - To educate community agencies and the private sector to the goals and philosophy of the Head Start Program, in order to enhance advocacy for children and families as well as program participation. Component: Family Services PY' 1991-1992 Objectives: Casemanagers with the assistance of one (1) parent per casemanager to visit three agencies or businesses for an information sharing session to discuss what each agency or business has to offer and explain what FENWC has to offer. Action Steps: Each casemanager will recruit one parent to assist them Identify agencies or businesses Schedule appointments for sharing session Set-up daycare and transportation Meet with agencies or businesses Schedule meeting with staff and parents to provide information obtained Complete sharing session by May 1991 Person Responsible: Family Service Coordinator Completion Date: June 1991, monthly Method of Evaluation: Evaluate list of agencies and businesses Evaluate information given, sign in sheet and evaluation of meetings. 920262 PAGE 4 of 7 Goal : NAEYC Credential Component: Education Component PY' 1991-1992 Objective: To help FENWC personnel become involved in the credential process that will facilitate real and lasting improvements in the quality of the program serving young children. Action Steps: Meet with staff and families to acquaint them with the process and get their commitment to process. Apply to Academy and pay application fee. After receiving materials conduct in-depth self-study as outlined in self-study materials. Identify strengths and weaknesses using the Guide To Accrediation. Early Childhood classroom observation to rate quality of instructions between staff and children implementation of the curriculum, the physical environment, and the mechanisms for protecting children's health and safety. Administrator report to evaluate administrative aspects of the program. Staff questionnaire to address staff issues, administrative, program implementation. Parent questionnaire to give all parents an opportunity to evaluate the program, particularly the quality of interactions between staff and parents. Person Responsible: Director, Education Coordinator Completion Date: On-going Method of Evaluation: Internal Monitoring Committee will report progress 920262 PAGE 5 of 7 Goal : Parent Involvement - Parent Involvement will be increased by a minimum of 50% by the Program Year 1994 and will address the overall goals of Head Start to increase social competencies of families. Component: Health PY' 1991-1992 Objective: To identify three (3) target families and assist them to follow through, and to be involved with their childs health, dental and special needs care in order to ensure the childs and the families needs are met. Action Steps: Identify the parents needs Determine needs and interests Survey Contact Parents Identify Resources Person Responsible: Health Coordinator Completion Date: October 1991 Method of Evaluation: Parent Evaluation • Parent Sign-In Sheet Resource Evaluation PY' 1991-1992 Objective: Encourage one (1) parent (at a minimum) to become involved in the workings of the health component, and train them to assist with the health screenings, file and assist when the coordinator needs help going to other sites. Action Steps: Identify parents interests Offer training Offer daycare and transportation Design a volunteer job description Person Responsible: Health Coordinator Completion Date: October 1991 Method of Evaluation: Parent Evaluation Parent Sign-In Sheet Coordinator Evaluation 920262 PAGE 6 of 7 Goal : Training parents , staff and community - Training will address Head Start specific issues and increase awareness of Comprehensive Early Childhood. Component: Health PY ' 1991-1992 Objective: To establish a comprehensive training program for parents and staff and the community. . Parenting Classes . Parent Support Group . First Aide . Preventative Dental Care Action Steps: Determine needs and interests of parents and staff Contact parents, and integrate all components into training Schedule training and contact resources Complete training Person Repsonsible: Health Coordinator Completion Date: October 1991 Method of Evaluation: Parent Evaluation Trainer Evaluation Parent Sign-In Sheet PY' 1991-1992 Objective: Train staff in identifying children with emotional needs, identify three (3) children and begin treatment. Action Steps: Identify trainers Set-up dates for training Observation in classroom Complete training Make referrals Treatment for children Person Responsible: Health Coordinator Method of Evaluation: Staff evaluation and participation Participant sign-in sheet Documentation on all Special Needs and Individual Individual Education Plans 920262 PAGE 7 of 7 Goal : Community Involvement - To educate community agencies and the private sector to the Goals and the Philosophy of the Head Start Program, in order to enhance advocacy for children and families as well as program participation. Component: Health/Handicap PY' 1991-1992 Objective: Complete DDST on all enrolled children Schedule Case Reviews Schedule Interagency Schedule Diagnostics at UNC Schedule Speech and other necessary services Action Steps: Schedule DDST screening times Contact parents Make referrals Contact transportation Person Responsible: Special Needs Technician Completion Date: Within 90 days of enrollment Method of Evaluation: Use tracking record Evaluate score of DDST Identify needs Obtain referrals from teachers Obtain reports on all children receiving services Document on IEP's 90262 4404smenaks youLr IICCV 920262 - -- • .o Cst a .. NESR :� = , ;........- ";.., ...✓ Y•..r.. .... . .•Yf'.-wN..tY�Vr_. _ — �nl" +0 m - "�� •♦ h • • rnl C C-) ,Nj r O ' .: .o .-+ d t� N t he 0 Cam f --.P.13 E • " in ) li 'Zit.. • A ' o j w Od • u ,.. 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N 6- a ) ZeTzt m � � �� m • A .1��.�_ • _ CO'. n •o N • 3 O 0 W 2,u q io �� zu> - p Z a f �`r - z o© a a Y �. , - I I I , Atckuvte v * ctuc RaAscAeke___ 920262 ATTACHMENT (FIVE) "1 -- FAMILY EDUCATIONAL NETWORK _990-_991 HOURLY A C 0 =1 4.86 4.99 5.11 5.24 5.37 4.99 ;. '_' 5.24 5.37 5.51• C- 5.11 5.24 5.37 5.51 5.55 HD 5.37 5.51 5.65 5.79 5.94 HE HF 5.51 5.65 5.79 5.94 5.09 HFO 5.96 6.11 6.26 6.42 6.58 HG 6.05 6.21 6.36 6.53 6.69 HH 6.84 7.02 7.19 7.37 7.56 HI 7.19 7.37 7.56 7.75 7 .95 HIC 7.67 7.86 8.06 8.26 8.47 HJ 10.42 10.69 10.95 11.23 11 .52 HK 12.70 _3.01 13.34 13.68 14.02 H711 13.34 .3.65 :4.02; 14.37 ta73 ?IN 3.35 MONTHLY STEP A STEP B STEP C STEP .0 5th YEAR - Proficient HA 845.64 868.26 889.14 911.76 934.38 - Teacher Aide- HB 868.26 889.14 911.76 934.38 958.74 HC 889.14 911.76 934.38 958.74 983.10 - Cook HD 934.38 958.74 983.10 1007.46 1033.56 - Office Technic HE HF 958.74 983.10 1007.46 1033.56 1059.66 - ** HFO 1037.04 1063.11 1089.24 1117.08 1144.92 - Office Tech I: HG 1052.70 1080.54 1106.64 1136.22 1164.05 - Teacher HH 1190.16 1221.48 1251.06 1282.38 1315.44 - Office Manager HI 1251.06 1282.35 1315.44 1348.50 1383.30 - Site Superviso HIC 1334.58 1367.64 1402.44 1437.24 1473.73 - Coordinator HJ 1813.08 1860.06 1905.30 1954.02 2004.48 HK 2209.80 2263.74 2321.16 2380.32 2439.48 - Director HKD 2321.16 2380.32 2439.48 2500.39 2563.02 MW 582.90 *Cook Aide **A11 Community Services Worker 920262 Tvoycom Opercckiori s conu at 9,0262 THE FAMILY EDUCATIONAL NETWORK OF WELD COUNTY PROGRAM OPERATIONS MANUAL• REVISED - MAY 1990 920262 Family Educational Network of Weld County Program Planning Management Annual Review of Community Needs Assessment The Family Educational Network of Weld County (FENWC) Program initiates an annual review of community needs each year for each program. This review provides the program with the following information. . Number of low-income families in the Weld County Area for Head Start, for Migrant Head Start the number of low-income families inservice areas. . Number of children between the age of three years and compulsory school age for Head Start. For Migrant Head Start the number of migrants birth through compulsory school age. . Which communities should be considered for center locations. . Number of children with handicapping conditions in the different communities. . Number of ethnic groups and their percentages of the total population. . Changes in the community such as: increase/decrease'of population, unemployment levels, health problems , etc. The information will be obtained from local agencies. State Census Bureau Office, Social Services/Welfare Department, Community Health Centers, State Department of Labor and Job Services Offices, Public Schools , and other state and county departments providing other family services. The information collected provides a clear perspective of the current needs of the community. Procedures for Program Plans Development A needs assessment process is initiated immediately after the end of each program year. Staff from each component area, parents, and members of the Parent Policy Council participate in the exercise. Two full days are set aside to complete this process. The first day is utilized to discuss each program component area. The following information is considered during the needs assessment process: 920262 . Results of Annual Community Needs Assessment Review . Results of Annual Self-Evaluation (SAVI) . Program Information Reports . Internal Reports (Fiscal and Programmatic) . Objectives for each component area for the year just ended . Staff Program Evaluation . Were the Objectives Achieved? . If not achieved, why not? . Which procedures aid work well and which ones did not? . If procedures did not work, why not? All this information is utilized to develop a list of recommendations to correct problems identified and to improve procedures. Objectives for each component area and for all the overall programs are established. The Annual Work Plans are developed based on this needs assessment. The final draft is presented to the Parent Policy Council for approval before sending it to Regional Office as part of the Program's Annual Grant Application for the following fiscal year. In these meetings the data collected through the Community Needs Assessment Review, programmatic data, program funding level , community resources, and any other relevant information is considered to determine the best option to meet the needs of the community. The program option recommended by this group is then presented to the Parent Policy Council for approval . The Parent Policy Council will approve as is, will recommend approval with modifications, or will disapprove. If the option is not approved by Parent Policy Council , a new set of meetings will take place to review the concerns expressed by the Parent Policy Council . The program option will not be submitted to ACYF unless it is approved by the Parent Policy Council . Monitoring Procedures The Family Educational Network Of Weld County (FENWC) Director is responsible to collect all the necessary information from all the component areas and complete the PIR Report. This report is submitted to National and Regional Office. Programmatic/Fiscal Quarterly Report. Each component submits a quarterly report to the FENWC Director. The reports are reviewed and compiled into one draft which is sent to the appropriate ACYF Office. Copies of the report go to Parent Policy Council , Grantee Board, and the Executive Director. Copies of the report are made available to each component to be reviewed by all the program's staff. The Programmatic Quarterly Report identifies how well objectives are being achieved. Performance Standards are being met, staff are performing assignments, and services are being provided as planned. The Fiscal Office in the Weld County Division of Human Resources submits the fiscal quarterly report to the Regional Office. A Quarterly Financial Report is also submitted to the FENWC Director, who in turn presents the report to the Parent Policy Council and to other staff members. 920262 An Internal Monitoring Unit is set up through the Weld County Division of Human Resources to ensure that all records are correct and that we meet compliance demands as established by HHS/ACYF Head Start Performance Standards. In-kind Monthly Report - This report is issued by the Family Services Component. The report is submitted to the FENWC Director and to the Fiscal Officer. Attenaance Analysis - The teaching staff turns their monthly attendance sheets into the Director. The Director does the attendance analysis to ensure the program is meeting the 85% A.D.A. Monthly reports are kept on file. Absenteeism Report - The teaching staff submits, on a weekly basis, a report to the Family Services Component on the number of children absent, the length of their absence and the reason for the absence. This report helps to identify families who moved out of the community, families with special needs , children with health problems, etc. Internal Communications System The FENWC Program has established a communications system which includes both written and oral communications. The Program does utilize a formal written communications system which includes: Each staff member receives copies of written program policies, program regulations, manuals, instructions, guidelines , 'plans, program reports, financial reports , and minutes of meetings. Written informal communication includes: announcements, newsletters, notes , advertisements , surveys , and questionnaires. Formal oral communications system includes: monthly general staff meetings , monthly CDC meetings, monthly Parent Policy Council meetings, weekly teacher meetings , weekly coordinator's meetings, training sessions as scheduled in the T/TA Plan, workshops as scheduled in the T/TA Plan, and performance appraisals performed every six months on each staff member. Informal oral communication systems includes: announcements , discussion groups , talks with staff and parents, telephone calls , etc. Internal Reporting System A reporting and record keeping system has been established for each component area. Records and reports are periodically reviewed by the Director. A comprehensive filing system is maintained on all families enrolled in the program. All family and child information is input in our Child Plus III , Software. Enrollment information/family characteristics is kept by the Family Services/Parent Involvement Component. Health and nutrition information is maintained by the Health Component. Education and Special Needs information is found in the respective components. 920262 Information is disseminated through formal meetings , written reports, posted memorandums and guidelines. Coordinator meetings are held each week. Written reports are submitted tc the Director and Parent Policy Council as required. Internal memorandums as well as policy statements from Human Resources Department and Regional Office are distributed to each coordinator to share with their staff and Policy Council . Minutes of staff, Parent Policy Council , and Coordinator's meetings are disseminated and posted. Annual Self Assessment The Annual Self Assessment (SAVI ) is conducted by the Parent Policy Council and community representatives. Training for the SAVI team takes place during the first quarter of the program. Training is conducted by past SAVI team members and FENWC' s Administrative Staff. There is a minimum of eight hours provided for training. Members of the team include: FENWC Director, parents , staff from the different components, Policy Council members, and at least one member of the grantee board. The training includes reading and discussing the following documents: Head Start Performance Standards , the I-30.2, and all applicable local and state regulations. The following subjects are also discussed during the training: purpose of the self assessment, elements of the assessment process, responsibilities of the assessment team and of the individual team members, attitudes of team members towards staff and parents, assessment techniques, how to document assessment information, confidentiality, and when and where to return findings. After training is completed teams are selected to evaluate each component. Reading of the component plans and documentation, interviews , and observations are carried out in April for the Regional Program and August for the Migrant Program. A final report then is developed and presented to the whole Parent Policy Council and to the FENWC Director. The Director takes the report back to the FENWC staff to discuss the findings and to develop a plan of action in response to the findings. Meetings take place with all the people involved and the plan of action is developed. The final plan is presented to Parent Policy Council for approval . The SAVI results and the action plan response to each of the findings is submitted to the appropriate office as part of the Programmatic Quarterly Report. The SAVI results are utilized in the planning process for the following school year. Personnel Management The Personnel Management System is coordinated with the Personnel Department of Human Resources. The classification system includes: . Position Job Description with duties and responsibilities outlined as well as definition of job requirements. . A current wage scale with correspondence step level increases based on experience. 920262 Job Descriptions contain qualifications for each position as they relate to the auties and responsibilities of the position. Job Descriptions are reviewed yearly by the FENWC Staff. Recruitment and selection for staff position are done through the Weld County Personnel Department, and coordinated by Personnel Director at Human Resources and the FENWC Director. The system provides for: . Internal promotion based on qualifications. . Outside advertising for positions that cannot be filled internally or with parents. . Formal interviews which include FENWC Administrative Staff, a Community Representative and a member of the Parent Policy Council and an Affirmative Action Officer. . Reference and backgrounds checks are done on the person selected from the interview. . Hiring recommendations are made by the FENWC Director to the Executive Director of Human Resources Department and to the Parent Policy Council for their approval . Wage comparability is analyzed according to similar positions within county government. Fringe benefits correspond to those received by all county employees. Performance Evaluations are conducted semi-annually on all staff to determine eligibility for step grade increases as •well as promotions. All evaluations are filed in the personnel department at Human Resources. Employees are promoted from within the FENWC Program based upon qualifications and aptitude. (Staff development is primarily accomplished through the CDA//HSSR Program. This applies only to teachers , otherwise training for administration positions and assistant positions is primarily done via T/TA Workshops , and courses in the local community college. The handbook on Personnel Policies and Procedures is given to staff members to clarify work expectations, annual leave, attendance, travel , etc. 1. The Weld County Personnel Policies and Procedures is a compilation of both County and Human Resources Personnel Policies. 2. The Head Start Performance Standards "The Parents" 70.2 is included as part of the Personnel Policies and Procedures. Grievances that cannot be resolved at the program level are referred to the Affirmative Action Officer at Human Resources. If they are still not resolved the grievance can be taken to the Personnel Grievance Board, (which must include a Head Start Parent) , a part of Weld County Government. County Personnel and Policies also define nepotism and the prohibition of practicing political activities. 920262 Family Educational Network of Weld County Policy For Entry Level Positions (Teacher Aides, Cook, Family Services Worker, ana Health Aides) . 1. These positions will be advertised in-house. 2. Application will include a resume and a print out of the applications, Job Service Applications. All applicants must be registered with Job Service. 3. Applications will be screened by a committee consisting of FENWC staff, a Parent Policy Council Representative , and a Community Representative. . 4. Interviewees chosen will consist of the most qualified participants. 5. All chosen applicants will be interviewed by the same screening panel according to Human Resources Policies and Procedures. The interview panel must include Parent Policy Council Members. 6. The name of the most qualified applicant will be presented to the Parent Policy Council and to the Executive Director of Human Resources for approval . If approved the applicant will be offered the position. 7. If there are no qualified in-house applicants the position will be opened up to parents and the general public and the aforementioned procedures will be followed. For Upper Level Positions (Education Coordinator, Family Services Coordinator and Health Coordinator) 1. Positions will be advertised, according to the County Policy, within Human Resources staff first. 2. Positions will then be advertised to the public, including parents. 3. Usual procedures for interviews will be followed to ensure receiving all applications for all qualified persons interested in the positions. Personnel File and Record System A central file is maintained at the Department of Human Resources on all FENWC employees. The file includes employer contracts, performance evaluations, educational achievements, counseling forms, and any additional information related to change of position or promotion. Financial Management System The Department of Human Resources is responsible for the fiscal management of the FENWC Program. All financial records, accountability for funds and property, and budget reports are generated by the Fiscal Department of Human Resources. Annual Financial Audit The Annual Financial Audit is carried out under the auspices of the Human Resources Fiscal Department. 920262 Insurance Coverage Liability Insurance for FENWC children is part of the overall County Insurance Plan. This policy covers basic liability for all FENWC program functions. There is an additional rider to the policy which specially covers accidents involving preschool children to cover any other possible contigencies affecting FENWC children. Code of Conduct The employee Code of Conduct is part of Weld County Personnel Policies and Procedures. Free Competition Requirement Procurement transactions are conducted under strictest guidelines established by the grantee, Weld County Board of Commissioners. Procurement Procedures Purchasing policies are established by the grantee and include the following provisions: 1. Any item over $50.00 in value must be competively bid out to local suppliers within the county. 2. There must be a minimum of three bids. 3. Accounts are established in local stores for all other consumables as well as durable items less than $50.00 in values: 4. Purchases from approved vendors are limited to $50.00 per week per vendor. 5. Food is purchased from two major wholesalers that deliver weekly. 6. There are three FENWC Members authorized to purchase from local vendors. 7. The FENWC Director pre-authorizes purchases, amounts and verifies each purchase before invoices are sent to Human Resources for payment. 8. Special provisions are made for the purchase of educational materials and equipment that can only be procured outside of the county. 9. Disbursement ledgers and accounts are maintained by the Department of Human Resources. Non-Expendable Personal Property Requirement Property records are maintained on all items with a useful life of more than one year and a purchase price of over $300.00. A card index system is used to maintain a current inventory and includes item location, description, serial number, and quantity. A physical inventory is normally taken each year. 920262 Participant Eligibility The Family Educational Network of Weld County Program has a formal written enrollment plan to ensure that all low-income families are served by the FENWC Program. This plan includes the following provisions: 1. A selection committee comprised of FENWC staff, representatives from outside agencies, ana parents. 2. Applications are screened by the selection committee based on a priority list of need. 3. Priorities are established based on age, income eligibility, special needs , mono-lingual status, child abuse, and hardship category (refer to application approval process document) . 4. Provisions are made for recruiting eligible children throughout the duration of the program year. A waiting list of eligible children is maintained to fill vacancies as they occur. 5. Income is verified for all families enrolled in the program primarily from previous year. 1040 form, W-2 forms are verified using the State Social Security W-6 records. Enrollment ana Attendance 1 . Full enrollment is accomplished within thirty calenaar days of school year. 2. Enrollment is maintained at a level of approximately 320 children for the Regional Program and 335 for the Migrant Program. 3. A monthly analysis is made of absentees and of average daily attendance. Documentation is kept on absenteeism reports. Monthly attendance analysis are kept on file. Buildings and Grounds Maintenance Janitorial Services are provided by Weld County's Building and Grounds Department. They are providing us with 1.50 FTE' janitors. Janitorial services include the cleaning and upkeep of the building and the maintenance and overall repair of the building. Buildings and Grounds will inspect regularly and make recommendations for building repairs and maintenance (painting, roof repair, plumbing, etc. ) . Staff Development The Director, Coordinators and CDC determine the training needs of staff and schedule trainings accordingly. All efforts are made for support staff to attend classes and workshops by flexing hours (if needed) , scheduling trainings when children are not in session or during program breaks. Trainings will be formally addressed in the T/TA plans put together by the Career Development Committee. 920262 FENWC Hiring Procedures When a position(s) becomes available for FENWC, the Executive Director either approves or disapproves this position based on need and budget. Once the position is approved, the position information sheet is posted in-house for a period of five (5) working days. In-house means the staff who are currently employed by Human Resources (if two positions are available only one position information sheet is posted and the two individuals are selected from this). Those who apply in-house must submit an In-House Transfer Request form and submit to HRD Personnel . If only one person applies for the position and is qualified, that individual can be offered the position unless the Program Director wants to look at other candidates. If the Program Director wants to look at other candidates, then the position is advertised to the parents and the public for five (5) working days after the position has been advertised. When the position closes to the public, all applications are reviewed by a screening committee which consists of the Head Start Director and/or supervisor for the area the position is vacant for, at least one (1) parent, and a community representative. The Screening Committee selects individuals based on whether they meet the requirements for the position. i .e. , experience, education. etc. Interviews are then scheduled for the individuals who were selected by the Screening Committee. The Interviewing Committee consists of the Head Start Director and/or supervisor, at least one (1) parent. a community representative, the Affirmative Action Officer, and any other individual (s) deemed necessary by the Head Start Director. Special attention is given regarding employment of relatives and Conflict of Interest. Per the Weld County Personnel Policy Handbook it states: Employment of Relatives In accordance with Section 4-2 of the Weld County Home Rule Charter an appointing or employing authority may not employ or request the employment of any person who is related to him as spouse, parent. child, brother, sister or in-law. A supervisor may not have a relative as defined above placed under him for supervision. Conflict of Interest Per Section 16-9 of the Weld County Home Rule Charter. no County officer. member of an appointed board, or employee shall have any interest in any enterprise or organization doing business with Weld County which might interfere with the unbiased discharge of his duty to the public and the best interest of the County. This restriction shall not apply where the officer member of an appointed board, or employee's department has not direct contact or business transaction with any such enterprise or organization. Specifically: A. B. . .. 920262 • FENWC Hiring Procedures Page Two In the event a question arises as to possible conflict of interest between any County officer, member of an appointed board. or employee, and any enterprise or organization doing business with Weld County. the question will be presented to the County Council for review, investigation, decision, and resolution. The judgment and decision of the Council shall be considered final and shall be made a matter of public record. The Interviewing Committee makes their decision from the individuals interviewed. Reference checks are then conducted on the top candidate(s) . If reference checks come back good. then a police background check is conducted. If the police background check comes back clear then this individual is recommended to the Executive Director for hire. The Executive Director is the only individual with the authority to hire or fire individals. Once the Executive Director gives the approval , the selected individual is offered the position. The parent(s) who helps conduct the interview acts on behalf of the Parent Policy Council in approving the individual . The name of the individual hired is then brought before the Parent Policy Council for their infor- mation and formal board approval at the regular monthly meeting. The Parent Policy Council has voted its selection in the screening and interviewing process. The formal board approval cannot deviate from the hiring process. If anyone has a concern with the hiring process. this should be immediately taken to the Executive Director of the Weld County Division of Human Resources. 920262 l'i'` mtmoRAnDun vigilC. George Kennedy, Chairman To Board of County Commissioners Date 3/16/92 COLORADO From Walter J. Speckman. Director. Human Resources t r- " '- SubjecApproval of 1997-93 Migrant Head Start Grant Application Enclosed for Board approval is the 1992-93 Weld County Division of Human Resources' Migrant Head Start Grant Application. The amount of funding is $756,717 for the Migrant Head Start Basic Grant (PA23) , $27,650 for Migrant Head Start Handicap (PA26) , and $7,670 for Migrant Head Start Training and Technical Assistance (PA20) . The funds will be used to serve 335 infant, toddler and preschool Migrant children. The children will receive educational, medical, dental, nutritional and social assistance under this grant. It also allows for specialized programs for special needs children. The term of the grant is June 1, 1992 through May 31, 1993. If you have any questions, please telephone Tere Keller at. 356-0600. p rr v v' _r v �'k ;A ' N,,.-0 it' .,,44„4,,,, ,ai, �. x _ t _ , Y y" £ a ?ti W Iti C,�e - '-a -plan . � lk�m ' "€ fi *z.,,,-..,v 'r t� ' ,o r,„-4.0,,,fAs• - • t 'cs �, , O� Y A v i i t't-te k iJ t8 4 tl e , o0 4 � z 92021.2 Ali( ( Hello