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Home My WebLink About940369.tiff RESOLUTION RE: APPROVE JOB TRAINING PLAN BETWEEN COLORADO GOVERNOR'S JOB TRAINING OFFICE AND EMPLOYMENT SERVICES AND AUTHORIZE CHAIRMAN TO SIGN WHEREAS, the Board of County Commissioners of Weld County, Colorado, pursuant to Colorado statute and the Weld County Home Rule Charter, is vested with the authority of administering the affairs of Weld County, Colorado, and WHEREAS, the Board has been presented with a Job Training Plan between the County of Weld, State of Colorado, by and through the Board of County Commissioners of Weld County, on behalf of Weld County Employment Services, and the Colorado Governor's Job Training Office, commencing July 1, 1994, and ending June 30, 1995, with further terms and conditions being as stated in said plan, and WHEREAS, after review, the Board deems it advisable to approve said plan, a copy of which is attached hereto and incorporated herein by reference. NOW, THEREFORE, BE IT RESOLVED by the Board of County Commissioners of Weld County, Colorado, that the Job Training Plan between the County of Weld, State of Colorado, by and through the Board of County Commissioners of Weld County, on behalf of Weld County Employment Services, and the Colorado Governor's Job Training Office, be, and hereby is, approved. BE IT FURTHER RESOLVED by the Board that the Chairman be, and hereby is, authorized to sign said plan. The above and foregoing Resolution was, on motion duly made and seconded, adopted by the following vote on the 18th day of April, A.D. , 1994. BOARD OF COUNTY COMMISSIONERS ATTEST: Ameatath WELD COUNTY, CO ORADO Weld County Clerk to the Board / BY: (�J\/�I�q 11� . Webs er, hairman )VW /6)/'IS eputy C1e.k to the Board Da e , . Hall, rq Tem APP AS TO FORM: . . / /cc,1<r Geo e` ,: Baxter County At me Coj tance L. Harbert Barbara J. Kirk yer O 940369 COVER PAGE PROGRAM YEAR 1994-1995 JOB TRAINING PLAN TITLE II-A and II-C Service Delivery Area/ Private Industry Council: Weld County Service Delivery Area Address: P.O. Box 1805 Greeley, Colorado 80632 Director: Linda L. Perez Phone #: 303-353-3800 SDA Planner: N/A Phone II: N/A PIC Chair: Name Richard Hillman LEO: W. H. Webster Address: P.O. Box 1805 Address: P.O. Box 758 Greeley, Colorado Greeley, Colorado State Field Representative: Elise Lowe-Vaughn GOVERNOR'S JOB TRAINING OFFICE RECOMMENDATION Conditional Approve Approval Disapprove JOB TRAINING COORDINATING COUNCIL RECOMMENDATION Conditional Approve Approval Disapprove 940369 WELD COUNTY COLORADO JOB TRAINING PLAN PROGRAM YEARS 1994 AND 1995 PY 1994 (July 1, 1994 - June 30, 1995) PY 1995 (July 1, 1995 - June 30, 1996) TABLE OF CONTENTS Page Number I. ADMINISTRATIVE SUMMARY 1 A. Executive Summary 1 B. Service Delivery Area 1 1. Description of the Service Delivery Area 1 2. Goals and Objectives 7 3. Coordination of SDAs in a Single Labor Market 8 4. Coordination Criteria 9 5. Linkages 11 6. Recruitment and Selection 11 7. Non-Traditional Employment For Women Act 12 8. PIC/LEO 13 9. Personnel System 13 10. Monitoring and Evaluation 14 11. Grievance/Complaint Procedures 14 12. MIS and Eligibility Determination 15 13. PIC/SDA Annual Report 15 14. Procurement System 15 15. Financial Management 16 16. Audit 17 17. Program Systems 17 18. Assurances 20 19. Signature Page 54 II. TITLE II - A ADULT PROGRAMS A. Additional Barrier 1. Proposed Category 21 2. Proportion 21 3. Documentation 21 B. Assessment/Selection 22 1. Initial Assessment Activities 22 2. Enrollment Determination 22 C. Objective Assessment 22 D. Individual Service Strategy 23 E. Authorized Services 23 1. Direct Training 23 2. Training Related and Supportive Services 34 3. Additional Service/Requirements 35 F. Participant and Termination Summary 36 i 9403O III. TITLE II - C YOUTH PROGRAMS A. Additional Barrier 1. Proposed Category 36 2. Proportion 37 3. Documentation 37 B. Assessment/Selection 37 1. Initial Assessment Activities 37 2. Enrollment Determination 37 C. Objective Assessment 38 D. Individual Service Strategy 38 E. Authorized Services 38 1. Direct Training 38 2. Training Related and Supportive Services 51 3. Additional Service/Requirements 51 4. Youth Incentive/Bonus Payment 52 5. In-School Youth 52 F. Participant and Termination Summary 53 ATTACHMENTS Attachment 1 - Executive Summary Attachment 2 - Analysis of Service Levels Form Attachment 3 - SDA Labor Market Coordination Attachment 4 - Linkages Attachment 5 - Pell Agreement Attachment 6 - PIC Membership List Attachment 7 - Employment Services Organization Charts Attachment 8 - Monitoring Policy Attachment 9 - Grievance Procedures Attachment 10 - In-house Service Analysis Attachment 11 - Projected Quarterly Expenditures Attachment 12 - Budget Information Summary Attachment 13 - Pre-award Review Attachment 14 - Individual Service Strategy Attachment 15 - Adult Participation and Termination Form Attachment 16 - Youth Participation and Termination Form ii 940369 I. ADMINISTRATIVE OVERVIEW A. Executive Summary The Executive Summary is located as Attachment 1. B. Service Delivery Area 1. Service Delivery Area a) Grant Recipient The Weld County Commissioners will be the grant recipient of the Job Training Partnership Act (JTPA) funds. The Employment Services of Weld County of the Weld County Division of Human Resources will administer the Program Year 1994 and Program Year 1995 Job Training Plan. b) Geographical Area Weld County, Colorado is approximately 4,004 square miles and is located in north central Colorado. There are 28 incorporated towns in Weld County. The county seat and principal city, Greeley, is located in the west central part of the County and contains approximately 45% of the County's population. Weld County topped the state in 1992 in the rate of growth in population. There was 4.0% increase since 1992 in population. The population in 1994 is projected to increase at about the same rate. The population increase will change the dynamics of the economy since the majority of these people will settle in the urban areas. It is expected that the Weld County economy will remain more active and healthier than the national economy. The construction industry will continue to grow at a slightly better than average rate. Some employers will have some difficulty in filling entry level positions (packagers, assemblers, etc) . Because of the high quality of life in Weld County, it is anticipated that Weld County will continue to be an attractive place to live. Chart I depicts the general population characteristics for Weld County, Colorado. 1 3€ 9 940 Chart I General Population Characteristics :960 1970 1980 1990 1994 TOTAL POPULATION Weld County 72,344 89,297 124,438 131 821 City of Greeley 26,314 , 141,924 38,902 53,006 60,536 63,996 1960 1970 1980 1990 1994 ETHNIC DISTRIBUTION White/Non Hispanic N/A 842 822 772 Hispanic N/A 77.32 152 172 212 20.82 Black 6 Other N/A 12 II 22 Asian Pacific Islander .32 American Indian 1.02 Other Non Hispanic .4Z .1Z AGE DISTRIBUTION (Weld) Under 20 412 402 35Z N/A 20 - 44 412 33% 412 46.22 45 - 64 182 18I 152 N/A 47.12 N/A 7.12 Over 64 102 9% 92 N/A 10.01 Source, U.S. Bureau of the Census, Census of the Population, 1960, 1970, 1980, 1990. Labor Market estimates end projections are done by the Labor Market Information Section, Colorado Department of Labor it Employment. Population estimates and projections are done by the office of the State Demographer, Colorado Department of Local Affairs, February 1994. c) Analysis of Service Levels to Substantial Segments and Hard-to-Serve Individuals The Analysis of Service levels to Substantial Segments and Hard to Serve Individuals is located as Attachment 2. d) Labor Market Analysis This section describes the local/regional labor market conditions. These conditions include job growth projections by industry and occupation in the public and private sectors, secondary job growth, occupational supply/demand analysis, and prevailing wage rates. One of the greatest local economic problems that Weld County will face in the future is the low productivity of labor. Some , employers will have difficulty in retaining employees who possess marketable entry level skills. However, it is hoped that this will influence employers to increase wages for -entry level positions. 2 940369 Based on information provided by the Greeley Area Chamber of Commerce, the composite index shows an increase in residential construction. Job Growth Projections The Economic Development Action Partnership of Weld County has projected that Weld County will experience moderate and steady growth. It is anticipated that a total of 259 new jobs will be created for 1994-1995. Of those jobs created, 43 will be with existing companies that are in the county. One hundred and eighty six jobs will be from new employer development. The unemployment rate for 1994 will remain at a 5% to 6% level. Secondary Job Growth Based on historical data gathered by the University of Northern Colorado Economics Department, Weld County has begun to reflect a slow growth in the secondary job sector. This growth is due primarily to the growth currently reflected and projected in the primary job sector base. Occupational Supply/Demand and Prevailing Wages The occupational growth and demand information for Weld County is contained in Chart II. The Occupational Supply/Demand Report will be used as a guideline when training is identified as a needed service to ensure that the training is in fields that show either existing or projected job openings. 3 940369 Chart II NORTHEAST AREA VOCATIONAL PLANNING REGION 1 * RANK ORDER OF OCC PATIONS BY TOTAL AVERAGE ANNUAL OPENINGS _ 1991 - 1996 AA AA TOTAL AVERAGE OES** OPENINGS OPENING AL HOURLY WAGE R_iF. CODE OCCUPATIONAL TALI GROWTH PLACEMENT OPENINGS 10/84 - 3/85 49011 SALESPERSON - Retail 541 190 351 S 5.00 2 49023 CASHIER 381 93 288 4.63 3 19005 GENERAL MANAGER . 357 71 286 5.49 4 41002 LINE SUPERVISOR, SALES 318 64 254 6.19 5 55108 SECRETARY, MEDICAL OR LEGAL 375 236 139 6.88 6 43014 SECURITIES 275 136 139 5.38 7 55347 GENERAL OFFICE CLERK 322 204 118 4.83 8 32502 REGISTERED NURSES 379 276 103 12.18 9 31395 TEACHERS, SECONDARY 274 173 101 6.62 :0 31308 TEACHERS, ELEMENTARY 225 133 92 9.49 ._ 97103 TRUCK DRIVER, HEAVY 192 100 92 7.89 :2 85302 AUTO MECHANIC 101 20 81 7.49 13 66008 NURSING AIDES G ORDERLIES 264 193 71 5.13 14 51002 LINE SUPERVISOR, CI-TRICAL 142 73 69 6.24 :5 62041 CHILD CARE WORKER 269 205 64 5.13. 16 85132 TEACHER'S AIDE 142 78 64 5.83 17 66008 NURSING AIDES & ORDERLIES 142 78 64 5.13 18 22502 CIVIL ENGINEER 269 205 64 8.58 19 55305 RECEPTIONIST 196 136 60 6.63 20 85132 MAINTENANCE MECHANIC 146 97 49 6.28 21 25104 COMPUTER PROGRAMMERS 138 93 45 8.00 22 31521 TEACHER AIDE 142 97 45 5.01 23 97105 TRUCK DRIVER, LIGHT 209 164 45 6.97 24 21114 ACCOUNTANTS AND AUDITORS 129 85 44 7.50 25 25102 SYSTEM ANALYST 186 145 41 7.94 26 32102 PHYSICIAN 125 84 41 6.58 27 68014 AMUSEMENT 6 RECREATION ATTENDANT 62 23 39 5.00 28 49999 ALL OTHER SERVICE SALES 75 39 36 6.00 29 22126 ELECTRICAL AND ELECTRONIC REPAIR 61 30 31 6.03 30 63008 FIREFIGHTER 60 31 29 6.73 31 63017 CORRECTIONS OFFICERS G JAILERS 75 56 19 12.00 32 66005 MEDICAL ASSISTANT 59 45 14 7.20 33 31514 COUNSELOR 31 21 10 12.02 34 28305 PARALEGAL 31 24 7 6.50 * Vocational Planning Region 1: Cheyenne, Elbert, Kit Carson, Larimar, Lincoln, Morgan, Phillips, Sedgwick, Washington, Wald, and Yuma Counties OES Code: Occupational. Employment Statistics Code Data Source: Occupational Employment Outlook, 1993 - 1998 Occupational Supply/Demand Report, Labor Market Information Section, Colorado Department of Employment and Training, Fiscal 1993, 4th quarter (July 1992 - June 1993) 4 . 940369 Chart III shows the comparison of the average annual openings and wage structure within Weld County Planning Region 1, and Metro Denver Planning Region 3. Chart III OCCUPATIONS/ANNUAL OPENINGS AND TEE AVERAGE HOURLY WAGE WELD COUNTY PLANNING REGION 1 VERSUS METRO DENVER PLANNING REGION 3 Occupational Wage In Wage In Wage Difference Between Title Weld County Metro Denver Denver and Weld County ELECTRONICS ENGINEER $15.63 $18.94 $ 3.31 ELECTRONICS TECH 8.00 9.00 1.00 DRAFTER, CIVIL 8.99 8.53 .46 DRAFTER, MECHANICAL 1.25 :7.04 9.79 LABORATORY TESTER 7.00 7.54 .54 COMPUTER PROGRAMMER 8.50 :9.09 10.59 BIOLOGISTS 8.85 8.23 .62 REGISTERED NURSE 14.33 :3.92 .41 DENTAL ASSISTANT 6.25 7.29 1.04 NURSE, LICENSE PRACTICAL 8.47 :3.05 4.58 TEACHER, ELfIENTARY 10.01 12.00 1.99 TEACHER, PRESCHOOL 5.53 7.88 2.35 EMPLOYMENT INTERVIEWER 5.75 6.95 1.20 MANGER, FAST FOOD 4.44 5.22 .78 SOCIAL GROUP WORKER 4.55 6.97 2.42 MEDICAL RECORDS CLERK 5.00 5.68 .68 CASHIER 4.50 4.91 .41 TELEPHONE SOLICITOR 4.50 5.51 1.01 DIESEL MECHANIC 6.00 10.75 4.75 MAINTENANCE MECHANIC 6.28 8.23 1.95 HEATING i AIR CONDITIONING 6.50 9.64 3.14 BINDERY WORKERS 4.50 5.51 1.01 PAINTERS 6.14 7.66 1.52 AUTO BODY REPAIR 5.08 8.46 3.38 ELECTRICIAN APPRENTICE 5.90 7.70 1.80 CEMENT MASON 6.73 6.00 .73 Data Source: Occupational Employment Outlook 1993 - 1998, Regions 1 and 3 Occupational Supply/Demand Report, Labor Market I=ormation Section, Colorado Department of Labor and Employment, July 1992 - June 1993 5 94©21;3 Chart IV provides additional information concerning the prevailing wage rates by occupation. Chart IV LOW, AVERAGE AND HIGH WAGE RATES BY SELECTED DICTIONARY OF OCCUPATIONAL TITLES (DOT I's) Quarter Ending 12/91 Quarter Ending 12/91 Region 3 Region 2 Title Denver LMI farieer/Weld Low Ave. High Low Ave. High ELECTRONIC TECH $ 4.00 $ 9.00 $ 9.00 $ 5.00 $ 7.81 $13.70 LABORATORY TESTER 5.00 7.54 11.00 5.00 5.57 6.00 DENTAL ASSISTANTS 7.00 7.29 8.00 5.25 6.25 7.00 TEACHER AIDE 4.25 4.70 5.25 5.00 5.92 7.12 MANAGER FAST FOODS 4.25 5.79 7.93 4.25 4.91 7.68 MAIL CLERK 4.00 6.41 20.00 4.25 6.00 9.38 DRIVER SALES ROUTE 4.25 6.00 9.38 4.25 7.40 20.00 HEATING L AIR CONDITIONING 6.00 9.64 15.50 6.50 6.50 6.50 BINDERY WORKERS 5.00 5.51 7.25 4.50 4.95 5.08 SHEET METAL WORKERS 5.00 5.75 6.50 6.00 6.08 7.00 INSULATION MAKERS 5.50 7.05 16.10 6.00 6.40 6.50 SIDER 4.50 9.07 20.00 5.00 6.03 6.50 CONSTRUCTION WORKER 4.25 6.35 20.00 4.25 5.69 10.00 TRUCK DRIVER, LIGHT 4.25 8.51 12.49 5.00 8.53 8.98 LABORERS, SALVAGE 4.25 5.38 6.75 4.25 4.74 7.00 Data Source: Colorado Occupational Supply/Demand Outlook - 1991 - 1996 Colorado Department of Employment and Training, March 1991 4th Quarter ending June 30, 1991 Employment Services recognizes that the JTPA placement wages should meet state/federal performance standards in order to promote long-term labor market participation. However, Weld County wages have been consistently lower than the rest of the State. The Greeley Job Service's average wage at placement rate of approximately $5.67 (January 1993) , versus the State average wage of $5.98 are indications of the low wage structure in Weld County. Employment Services considers the following factors of the Weld County labor force when determining the provision of training for individuals: Unemployment rates are projected to continue at the same levels of 5% to 6% throughout the decade of the 1990s. Wage rates are projected to continue to be below, by 8%, the State's average wage rates. Job growth will continue to be gradual. The labor force, specifically the unemployed population, cannot compete effectively and lacks the basic entry level skills that employers desire. 6 940369 welfare caseloads will continue to grow. Subsequently, the welfare costs will be a hindering factor for economic development growth and a welfare recipient's self-sufficiency. Employment Services will provide training in any demand . occupation for which training is available, employment exists in the area or out of area if client is willing to relocate, and the projected wage is high enough to lead to self- sufficiency. 2. Goals and Objectives a) PIC/SDA Program Goals The major goal of the Weld County SDA and Private Industry Council for the JTPA program is to deliver services which will assist participants in gaining the skills necessary to obtain and maintain a job which will lead to economic self-sufficiency. Areas designed to meet this goal include: the structure of Employment Services, linkages and coordination factors, full implementation of changes required in the JTPA Amendments, and development and delivery of service models. Emphasis, to assist target client groups, will be placed on the objective assessment, Individual Service Strategy, development and commitment to long term, high skill training options, and wrap-around supportive services. A major objective will be to continue to improve the delivery system to increase non- traditional employment opportunities for women. b) Performance Standard Measures The performance standard measures attachment will be submitted upon receipt of guidance and instructions from GJTO. c) Training Goals for Hard to Serve Individuals The training goals for hard to-serve individuals is located as Attachment 2 ("Analysis of Service Levels to Substantial Segments and Hard to Serve Individuals") . Weld County has implemented specific efforts in recruiting and enrolling individuals targeted as most in need by initiating the following: 7 94021^;9 Employment Services has entered into various coordination agreements/arrangements with local agencies to provide adequate enrollment opportunities to individuals identified as most in need. i.e. , Weld County Department of Social Services. Colorado Rehabilitation Services, Colorado Development Service Incorporated, Right to Read, etc. Extensive outreach is provided through school districts to identify and enroll youth for the In-School Program. School Districts will also assist in outreach efforts for youth who drop out of school. Recruitment occurs with individuals seeking work through Job Service and the Employment First Food Stamp Program. The Job Service's Local Veterans Employment Representative is also required to recruit eligible veterans, with an emphasis placed on disabled and special disabled veterans in need of employment and training services. Coordination agreements and arrangements have been entered into with the Educational Opportunity Center, through Colorado State University, and. the Greeley Dream Team Talent Search Programs to facilitate the referral to and provision of educational training opportunities for low-income individuals. Various community organizations and other adult and youth serving agencies are informed about our services through participation in subcommittees of the Weld County Private Industry Council, through presentations, and direct contact with these organizations. This type of outreach provides for the marketing of our services to those individuals in the target populations. 3. Coordination of SDAs in a Single Labor Market a) Agreements or Contracts for Shared Costs or Services The Weld County SDA does not anticipate entering into any major agreements or contracts for shared costs or services with other SDAs. At times it is more feasible for clients to be served by a connecting SDA, such as Larimer, Boulder or ORJT. When this occurs, the SDA directors give concurrence for the client to be served, and the SDA providing the services will cover the costs. B 9402269 b) Labor Market Coordination Agreement The SDA Labor Market Coordination Agreement is located as Attachment 3. c) Skills Training and Employment Opportunities Assurance This area is not applicable to Weld County. 4. Coordination Criteria The following narrative addresses the eight (8) requirements under the Governor's Coordination Criteria for the Weld County SDA. The following addresses each area briefly. a) Local Coordination Efforts The Weld County SDA promotes and develops local coordination through joint planning and where appropriate, the identification and sharing of resources. The local planning process is ongoing. The results from the local planning efforts with the agencies listed in Section 121(b)(1) of the JTPA as amended are addressed in this section, or on Attachment 4, Linkages. b) Comprehensive Local Planning The Weld County SDA and Private Industry Council continuously reviews the current local planning process established for comprehensive local planning for education, employment and training services and makes changes which will enhance coordination efforts when necessary. c) Local Plan Review The Weld County joint planning process currently includes an adequate mechanism for plan review and comment procedure with the Job Service Center, and social service agencies. Providers of vocational education and other local agencies involved in employment and training activities also have significant input into the JTPA plan. d) Local Coordination with the JOBS Program The Weld County Private Industry Council and the SDA work with the Weld County Department of Social Services on joint planning for the Job Opportunities and Basic Skills Program. A local coordination and financial agreement is entered into between Employment Services of 9 9x023 Weld County (SDA) and Social Services for the delivery of the employment and training services of the JOBS Program by Employment Services. e) Coordination with Economic Development Activities The President of the Economic Development Action Partnership has been actively involved with the Private Industry Council. The Executive Director provides quarterly status reports. In addition, his assistant actively participates on a PIC committee. Information on JTPA Programs is provided to employers, and employers are encouraged to work with the SDA clients and programs. f) Joint Planning with Local Education Agencies for Youth and Adult Educational Services The Weld County Private Industry Council and Employment Services coordinate in the delivery of services with existing local educational systems. Joint participation occurs on committees and boards. In addition to PIC members, representatives from the Fort Lupton Teen Parent Program and other youth initiatives participate on the PIC's Youth Activities Committee. Written agreements are entered into with the Greeley Dream Team and Colorado State University's Educational Opportunity Center. Agreements have been entered into with local school districts for the purpose of increasing the coordination of service efforts for youth and to refer those youth who dropout of school to the SDA. g) Coordination with the Colorado Department of Labor and Employment The Colorado Department of Labor and Employment contracts with the Board of Weld County Commissioners to perform the function of Job Services. Employment Services of Weld County is the Job Service Center. h) Coordination with Organized Labor A representative from organized labor, who was selected by the AFL-CIO, is a member of the PIC. As the Job Service Center, Employment Services will participate in lay-off assistance workshops, provided by the AFL-CIO, to employers undergoing mass lay-off. 10 94026 5. Linkages a) Linkages Attachment A description of the linkages for the Weld County SDA is located as Attachment 4. b) Compliance with §627.220 Assurance The policy and procedures for coordination with student financial aid programs is located as Attachment 5. The Weld County SDA's Student Financial Aid Policy requires that participants apply for Pell grants. If a participant is eligible for a Pell grant, or any other financial assistance under Title IV of the Higher Education Act, the amount of the assistance awarded is considered when determining the individual's overall financial need. JTPA supplements, rather than supplants, PELL and other student financial aid resources. To ensure that there is no duplication of funding, and to avoid double billing for educational costs, the SDA counselor will send a letter to the instructional institution describing the costs (tuition, fees, book and supplies) that JTPA will pay for the client. The client will use the Pell grant or other financial assistance to pay for other costs associated with attending school. 6. Recruitment and Selection a) Outreach and Recruitment Procedures Outreach and recruitment efforts for the program will be accomplished through the cooperative referral of individuals from agencies such as Job Service, Social Services, Vocational Rehabilitation, County School Districts, Aims Community College, and other human service agencies. Various agencies have been provided with an eligibility tool to assist in determining appropriate referrals to JTPA, based on eligibility criteria. Efforts to make individuals aware of and encourage the use of employment and training services include dissemination of information in programs to employers, customized training packages as appropriate, newspaper articles, radio announcements, agency electronic message boards, and agency coordination agreements. 11 940269 Section 2.c) Training Goals for Hard to Serve Individuals also addresses specific recruitment methods. b) Selection Criteria The outreach, recruitment, and intake process will focus on identifying applicants who have one or more barriers as described in Section 203 (b) of the amended Act. Weld County will monitor the 65% barrier requirement weekly and adjust the recruitment, intake and selection processes to ensure that this requirement is met. c) Programs Services Information detailing the full array of services available through the Weld County SDA program is given to each applicant during the intake orientation. During the intake process, or at any point the client is determined to need additional services, staff will make referrals to appropriate agencies or programs. Staff will assist the applicant by providing all available information on how to access the service(s) needed and as appropriate, assist the client in making an appointment. The referrals will be documented at the time of client application. 7. Non-Traditional Employment for Women a) Efforts to Increase Training and Placement and Awareness The Weld County SDA has on-going efforts to increase the awareness of non-traditional employment for women. A section of the Individual Services Strategy ensures that the case manager discusses this area. The Educational Opportunity Center (EOC) is located at the SDA office. Staff work with the EOC for specialized career counseling and career exploration in non-traditional occupations. The Weld County SDA also has developed a non-traditional training program with Aims Community College through a collaborative effort under 8% funds and other funding sources. The initial program will be completed in PY94 and current plans are to either continue this effort or develop another non-traditional training program. All staff are made aware of the goals for developing opportunities for women in non-traditional training. The staff responsible for employer relations and training/job development for the agency are sensitive to the potential of non-traditional jobs while working with employers. As a job or training potential becomes 12 940263 available the case managers follow up with the employer when appropriate. b) Development of 'Promotional Materials The Weld County SDA will continue to look for and' development materials to be used to increase the awareness of women in non traditional employment. As information is developed, it will be provided to the Field Representative. Staff will also attend training regarding non-traditional employment when available. c) Goals for Training and Placement Weld County's goal is to enroll a minimum of 9% of women participants into non-traditional occupational training. Employment Services has developed the following goals: i. Twenty-five (25) eligible adult and youth female participants will pursue training in a non- traditional field through classroom, apprenticeship program, work experience, or limited internship activities; and ii. Thirteen (13) eligible adult and youth female participants will be placed in non-traditional positions through on-the-job training contracts or unsubsidized placements. 8. PIC/LE0 Structure a) PIC/LE0 Agreement It was not necessary to update the PIC/LE0 agreement. b) PIC Membership List The PIC Membership List is located as Attachment 6. 9. Personnel System a) Personnel System The Weld County SDA is under the personnel system of Weld County Government. b) Organization Chart for SDA The organization chart for the Weld County SDA is located as Attachment 7. 13 • 94:0.^69 10. Monitoring and Evaluation a) SDA Monitoring Plan The Weld County Monitoring Policy is located as Attachment 8. b) Development of a PIC Oversight Policy The PIC Oversight Policy has been developed in conjunction with the Weld County Monitoring Policy. If additional standards are established by the Governor, Weld County assures that its policy will be amended as needed. 11. -Grievance/Complaint Procedure a) SDA Grievance Procedure The SDA grievance procedure are located as Attachment 9. b) SDA System for Reporting Fraud and Abuse Weld County SDA assures that it's fraud and abuse system will comply with JTPA letter 86-10 and PGL 93-14-F2. c) SDA Procedure for Complaints Resulting From Investigation or Monitoring The Weld County SDA does not subcontract. All interested parties would follow the grievance procedures. d) Assurance of an Employer Grievance Procedure for Participants Weld County assures that employers, including private- for-profit employers, of SDA participants will have a grievance procedures available to participants which meets the requirements of Section 627.504 of the Regulations. Weld County Employment Services grievance procedures will be used for those employers who do not have their own grievance procedures which meet the requirements of Section 627.504. 14 12. MIS and Eligibility Determination a) Eligibility Documentation The Weld County SDA assures that eligibility will be documented according to the Colorado Eligibility TAG, PGL 1193-09-M1. 13. PIC/SDA Annual Report The Weld County SDA will submit an Annual Report that meets the requirements of Section 104 (b) (13) of the Amended Act by September 30, 1994 and 1995. 14. Procurement System a) Selection of Service Providers Methodology The Weld County SDA does not anticipate the subcontracting of any major portion of its services. The Weld County SDA will implement a process which will address each of the matters listed in § (d) of 627.422 to insure compliance with § 627.422 of the Regulations regarding the selection of service providers. This process will include recommendations from IIA monitorings including the establishment of a sole source file and the use consistent bid sheets which include a pre estimate of costs. b) In-House Services Assurance The Weld County SDA assures that the criteria in §627.422 will be applied in the determination to provide services in-house, and this determination will be documented, included as Attachment 10 of the JTP and filed with procurement records on site at the SDA. c) Standards For Cost or Price Analysis Standards for cost/price analysis on procured goods or services from outside vendors or contractors are covered within Weld County purchasing procedures. Also, procurement desk procedures pertinent to the JTPA Amendments will be filed with GJTO under separate cover covering these factors. 15 949759 15. Financial Management a) Fiscal Procedure Revisions The Weld County SDA is revising some fiscal procedures to address recommendations from the Title IIA review. This includes weighing the allocation percentages by employee pay rates and changing the allocation plan accordingly. b) Cash Management Improvement Act Compliance Weld County is in compliance with the Cash Management Improvement Act of 1990, Treasury Regulations at 31 CFR Part 205. Weld County is on a cash reimbursement basis. c) Segregation of Interest Earned on Cash Advances By Title and Year of Funds Since Weld County is on a cash reimbursement basis, no interest is earned. d) Other Generated Program Income Weld County does not expect to generate program income through any of its JTPA activities. If any income is earned, Weld County will comply with the requirements of PGL 93-04-F3. e) Obligation Tracking Procedures Each obligation will be tracked through an already existing encumbrance financial system. f) Cost Allocation Plan A cost allocation plan covering all titles of funds will be provided to GJTO under separate cover. g) Planned Purchases and Description/Cost Weld County does not plan to purchase property at this time. If this plan changes, a PRAF will be submitted in accordance with PGL 1t 93-10-F4. h) Projected Quarterly Expenditures Forms The projected quarterly expenditures forms are located as Attachment 11. 16 940369 i) Fund Transfers The Weld County SDA does not anticipated transferring funds between subparts. j) Budget Information Summaries The budget information summaries for PY 94 and PY 95 are located as Attachment 12. k) Assurances that Financial Systems meets requirements of §627.425(b) The Weld County SDA assures that its financial system provides fiscal control and accounting procedures that meet the requirements of §627.425(b) . 16. Audit a) Procedures for Resolving Audit and Debt Collection Weld County SDA does not subgrant or subcontract services. b) Appeals Procedures for Audit Resolution Weld County SDA does not subgrant or subcontract services. c) Audit Assurance The Weld County SDA assures that it will follow the policy and procedures for audits, audit resolution and audit appeal procedures according to PGL #93-11-F6. 17. Program Systems a) Client Flow Chart The following is a summary of the client flow system. The Programs System Flowchart is located on page 19. . Outreach and recruitment was discussed in the hard to serve section. Eligibility determination occurs after the application is completed. All verifying documents are located in the file. Youth who are participating in reduced lunch programs will be encouraged to get verification from the school district. All eligible individuals will be provided with information on the full array of 17 services available through the SDA during the intake orientation. Information will be provided to female participants regarding the opportunities for non-traditional training and employment during the objective assessment and the ISS process. Initial Assessment occurs at the time an application is submitted. Enrollment occurs after the applicant is determined eligible for the program. Objective assessment has been expanded to ensure that the emphasis placed on objective assessment meets the intent and required components of section 628.515 of the amendments. Activities of the objective assessment will include a review of the participant's family situation, work history, education, occupational skills, interests, aptitudes (including interests and aptitudes for nontraditional occupations) , attitude towards work, motivation, behavior patterns affecting employment potential, financial resources and needs, supportive service needs, and personal employment information as it relates to the local labor market. • The Individual Service Strategy (ISS) is established after the objective assessment is completed and determination has been made that the individual will benefit from training and participation in JTPA. The ISS will contain the results of the objective assessment and identify the level of services as appropriate. • Training and supportive service areas are addressed in the ISS. Follow-up activities will occur at four, eight and twelve weeks after termination from the program. Case managers will assist the participant as necessary in resolving any issues or concerns that have occurred since termination. 18 9guaf;9 PROGRAMS SYSTEM FLOWCHART OUTREACH/RECRUITMENT • Job Service • School Districts • Employment First and Food Stamps • New Directions • Aims Community College • Other Agencies INTAKE • Orientation • Eligibility Determination Referral to • Verification Not Eligible Appropriate • 30 Day Review Agency • Initial Assessment/Testing Eligible Training and Enrollment YES — ISS Development --- Support Services Activities Start NO Job Development and Placement Refer to Appropriate Agency and Follow-up Documentation of Referral Post Placement Services 19 949319 b) OJT Policy The Weld County SDA developed an extensive OJT policy in PY92. The policy covers areas which include the duration of OJTs. formulas for length of training, training plans. etc. The policy addresses the minimum wage requirement for youth and the procedures for working with temporary employment agencies. A Pre-Award Review Form is located in the OJT policy located as Attachment 13. c) Needs-Based Payment Procedure The Weld County SDA will not provide for needs-based payments. d) Financial Assistance Provision Procedures * Supportive Services Supportive services may be provided to participants if specified in the participants' ISS. The financial assistance will only be used to pay for specific necessary services, and is limited to payments which are necessary for participation in the program. Financial assistance is usually limited to transportation, child care and other one-time payments. Whenever possible, other supportive service community resources are accessed. * Worker's Compensation and OSHA Work-related accidents will be covered. Weld County assures that all participants will be covered under the State's Worker' s Compensation Law, or another adequate on-site medical and/or accident insurance. The participant will not be engaged in activities not covered under OSHA. * Child Labor Laws In the development of and delivery of programs funded under the Act, the Weld County SDA ensures compliance with applicable child labor laws. 18. Assurances a) The Weld County LEO, PIC, and SDA administrative entity assures that no funds available under the Act shall be used for employment generating activities, economic development activities, investment in revolving loan 20 funds, capitalization of businesses. investment in contract bidding resource centers, or similar activities. No funds under Titles I, II, or III of the Act shall be used for foreign travel. (Section 627.225 of the Regulations) b) The Weld County LEO, PIC. and SDA administrative entity assures that no funds provided under the Act shall be used, or proposed for use. to encourage or to induce the relocation of an establishment, or part thereof, that results in the loss of employment for any employee of such establishment at the original location. 19. Signature Page The signature page is located as page 54. II. TITLE II - A ADULT PROGRAMS A. Additional Barrier 1. Identify SDA's proposed category and describe participant barriers. Single parents are Weld County' s category for an additional barrier for adults. Single parents face serious barriers to employment due to the following: 1) only one potential income for the family, 2) many have children over the age of six and under 17, 3) many receive food stamps (although not all) but not public assistance, 4) work history is limited, or obtained in only low-paying occupations. Through intervention and training, these individuals may be diverted from welfare programs and thereby become self- sufficient. 2. Indicate the proposed category' s percentage of total eligible population and describe specific barriers of these participants. Current Weld County statistics indicate that of the total single parent population currently being served, approximately 35% of this group is not receiving public assistance and/or does not fall into another barrier category. 3. Method to include documentation in client file The JTPA application lists family size and members of the family. In addition, a self-attestation regarding single parent status will be included in the file. 21 940369 B. .Assessment/Selection 1. Initial Assessment Activities JTPA applicants are assessed for reading and math skills during initial assessment. Initial assessment also includes a determination of the clients barriers to employment, their basic skills and life circumstances and a determination of whether JTPA services may be appropriate. 2. Enrollment Procedures in Coordination with Assessment Process Upon completion of the application and initial assessment, individuals will be enrolled in the objective assessment process and the case manager will use assessment information in the determination of needed services for use in the ISS. Initial assessment information helps determine if JTPA services may be appropriate for the client and whether the objective assessment process should start. C. Objective Assessment The objective assessment includes a determination of the capabilities, needs, and vocational potential of a participant, and the information obtained is used to develop the ISS and determine the individuals employment goal. The objective assessment is designed to be client centered, and includes the evaluation of the participant's employment barriers, taking into account the participant's family situation, work history, education, occupational skills, interests, aptitudes (including interests and aptitudes for nontraditional occupations) , attitude towards work, motivation, behavior patterns affecting employment potential, financial resources and needs, supportive service needs and personal employment information as it relates to the local labor market. The Weld County SDA uses an assessment tool which captures the above information. A variety of assessment instruments are used to aid in the obtainment this information and may vary according to participants needs and abilities. Some of the tools used are: Personal Inventory Assessment, interviews, vocational interests tests, ABLE or TABE, and the GATB test. Assessment is an ongoing process which changes according to what is occurring in a participant's life, work, or training situation. The case manager will updates the ISS based on the information obtained in this ongoing assessment as needed, or will implement additional formal assessment if necessary. 22 940369 D. Individual Service Strategy 1. Procedure The Weld County ISS is an individualized plan which includes the employment goal, specifies achievement objectives, and identifies the services and strategies to be used for the participant to achieve the overall training objectives. The following is addressed in the ISS: the needs and concerns raised in the objective assessment, the activity(ies) and their estimated completion target dates, and the responsibility of each person regarding the activity(ies), and the referral to other agencies which will provide services to the participant while involved in the stated activity(ies). The ISS is developed in conjunction with the participant and reflects the interests and desires of the participant. 2. Progress Review(s) and Uodate(s) Procedure ISS progress reviews and updates will occur when there is a significant variance to the ISS. For example, a significant variance would be when a change results in a new service mix, new program goals, or new supportive service needs. A significant change would not include a short term transportation need. These changes would be documented in the case notes. Updates will occur when a major objective, such as the obtainment of a GED, completion of training, etc. , occur and new strategies or services are required. The ISS is located as Attachment 14. E. Authorized Services 1. Direct Training a) Basic Education and Remediation i. Services to be Provided Basic education and remediation will be strongly encouraged for all clients who either lack a GED or the basic skills for employment. This will usually be in conjunction with other planned activities. Participants lacking a high school education will be enrolled in GED/ABE classes or remedial activities. These are provided by Aims Community College, tutorial programs, and the programs available through the learning lab at Weld County Employment Services. 23 940369 ii. Invoivine Labor Organizations in the Provision of Services It is not anticipated that labor organizations will be involved in the delivery of basic education and/or remedial services. iii. Estimated Duration of Services It. is estimated that the average duration for Basic Education will be approximately 6 months. iv. Estimated Cost per Participant It is estimated that the average cost per participant will be $400.00 Competency Levels to be Achieved The competency levels to be achieved include obtainment of a GED, or remediation which provides the skills needed for the obtainment of the stated employment goal. vi. Procedures for Evaluation of Progress for Achieving Competencies Case Managers will monitor the progress of participants on a biweekly basis. Documents monitoring the progress will depend upon who delivers the service. For example, if the participant is attending GED classes at Aims Community College, the case manager will document progress in the log notes after discussion with the teacher. If the participant is attending the learning lab at Employment Services, weekly progress and attendance forms are provided to the case manager. vii. Tracking Hours of Participation At the beginning of classes, the case manager will determine the schedule for attending this activity. For example, if the class meets two times per week, for three hours per day, and the participant is scheduled for 24 weeks, the case manager will note 144 training hours. At the end of the scheduled activity, the case manager will ask the participant how many hours were not attended. The number of actual participation hours will then be determined for that segment. If the competency level or GED is not attained, 24 940369 then the same process will follow and the total hours will be adjusted. :1t the termination of the activity, the case manager will total all hours and enter the actual hours into the record. b) Occupational Skill Training i. Services to be Provided This activity will provide individuals with specific occupational skills both of a cognitive nature, as well as the manual skills necessary to perform a specific job or group of jobs. Participants are selected for this activity based on their objective assessment and ISS, availability of employment in the skill area, the probability of receiving a self-sufficient wage when employed, and the client's interest in completing training. Occupational Skill Training programs will be developed in accordance with Private Industry guidelines which include: Training tailored towards employer needs. Training in-line with the skills, aptitudes and interests of the populations served. Training geared towards entry level employment if appropriate. To ensure that the training is in occupations in demand, local employers will assist in the determination of specific training. The occupational areas outlined in Chart III will be used as a guide in the development of training opportunities. Employers will be involved at the beginning to ensure that training efforts will result in actual jobs, and that these jobs are available in the Weld County labor market or in an area where the participant is willing to relocate. Labor Market projections are used as a guide in determining training areas. ii. Involving Labor Organizations in the Provisions of Services It is not anticipated that labor organizations will be involved in the delivery of occupation skill training. If a specific labor organization 25 940369 develops an occupational skill training program which meets the labor market and client needs, the program would be considered.. iii. Estimated Duration of Services It is estimated that the average duration of this activity will be one year. iv. Estimated Cost per Participant It is estimated that the average cost per participant will be $1,200. v. Competency Levels to be Achieved The competency level to be achieved includes a job specific skills training in a vocational area which is needed for the stated employment goal. vi. Procedures for Evaluation of Progress for Achieving Competencies Case managers will monitor the progress of participants on a monthly basis. Documents monitoring the progress will include semester grades or monthly monitoring reports, depending upon who delivers the service. vii. Tracking Hours of Participation At the beginning of classes, the case manager will determine the schedule for attending this activity. For example, if the class meets two times per week, for three hours per day, and the participant is scheduled for 24 weeks, the case manager will note 144 training hours. At the end of the scheduled activity, the case manager will ask the participant how many hours were not attended. The number of actual participation hours will then be determined for that segment. If the competency level or required training is not attained, then the same process will follow and the total hours will be adjusted. At the termination of the activity, the case manager will total all hours and enter the actual hours into the record. 26 940369 c) On-the-Job Training i. Services to be Provided On-the-Job Training (OJT) is designed to teach and/or improve skills on the job. Employers must adhere to the "hire-first" philosophy and must retain the participant after the contractual period ends. If an individual needs additional classroom training in addition to employer training, the costs of tuition and books are included in the OJT. Needed training related services are also included in the OJT. These training related services may include tools or other extraordinary expenses directly related to the OJT. It is anticipated that SO% of the OJTs will be in the private sector. The purpose of the OJT is to secure long-term employment for the individual, so self-sufficiency may be achieved. Participants are selected for this activity based on their objective assessment and ISS, with particular attention being paid to previous work experience, aptitudes and interests, and that the participant could not obtain the job without an On-the-Job Training Contract. The duration of . the OJT is determined by assigning a Dictionary of Occupational (DOT) code to the job description. The three middle digits, which designate the skill code, are then calculated to determine the skill level. The skill level is then translated into the required training hours for that position. Training hours are reduced based on related education or past related work experience. ii. Involving Labor Organizations in the Provisions of Services Labor organizations will be involved in the OJT training process when a union organization is involved. iii. Estimated Duration of Services The On-the-Job training will not exceed 6 months. The duration of the OJT is determined by the formula stated in i above. The contract dollars obligated are determined by multiplying the number of training hours by the hourly wage divided by 50%. Salary increases may be included 27 940369 in the initial calculation or the contract may be modified at a later date. Overtime is not included in the OJT reimbursement. The average OJT is written for up to six months based on the DOT Code. Additions to the contract may include tools, costs of tuition and books, or any extraordinary expense related to the job. The employer submits reimbursement invoices on a monthly basis. iv. Estimated Cost per Participant It is estimated that the average cost per participant is $2,750. v. Competency Levels to be Achieved The competency level to be achieved include a job specific skills training as identified in the employer training plan. vi. Procedures for Evaluation of Progress for Achieving Competencies Case Managers will monitor the progress of participants on a monthly basis. Documents monitoring the progress will include an employer and participant evaluation of the contract. vii. Tracking Hours of Participation The hours of participation will be tracked on the employer reimbursement form and timesheet. d) Work Experience i. Services to be Provided The primary objectives of the adult work experience activity are: assist the near job ready to enter the world of work; develop occupational skills and good work habits; and assist the participant in obtaining permanent unsubsidized employment. Participants who will enter the work experience component are those who need this transitional activity to get a job, or who have been assessed as being able to benefit from this activity. The 28 940369 work experience component will be combined with GED/ABE classes . and/or occupational skills training, and/or adult competency activities and this combination will be addressed in the ISS. Each client will be regularly assessed to determine their academic progress as well as their progress in meeting their other ISS goals while in the work experience component. Work experience sites are selected on their ability to provide the individual with the development of positive work habits and skills which will enhance the participants chance for employability in the private sector. Work experience sites will also help participants in developing skills which will lead to self- sufficiency. Work experience training is provided in such areas as reception, teacher aide, day care aide, office helper, street maintenance. food service, data entry, etc. Participants are assigned to well supervised work sites in the private non-profit and public sectors. Wages will not exceed the prevailing entry-level wage for the same occupation in the same labor market area. Workers' Compensation is provided for individuals involved in work experience components. Medicaid, child care, and transportation support are provided for those participants who are welfare recipients. The work experience activity will comply with the limits and guidelines set forth in §627.245 and combined wages may be paid if the classroom training activity is work-based and linked to the occupational skills training provided in the work experience component. If wages are paid for classroom training, justification will be based on need and documented in the participants file. Not all work experience will be full time, nor will all combined programs be paid wages. ii. Involving Labor Organizations in the Provisions of Services Labor organizations will be involved in the development and delivery of work experience activities when appropriate. 29 940369 iii. Estimated Duration of Services The work experience will not exceed 6 months or 499 hours as outlined in the Amendments. iv. Estimated Cost per Participant It is estimated that the average cost per participant is $2,000. v. Competency Levels to be Achieved The competency level to be achieved in this activity include job specific skills training as identified in the work experience outline, and/or vocational skill attainment when combined with vocational training. vi. Procedures for Evaluation of Progress for Achieving Competencies Case managers will monitor the progress of participants on a monthly basis. Documents monitoring the progress will include employee timesheets and evaluation reports by the employer. vii. Tracking Hours of Participation The hours of participation will be tracked on the employee timesheet and the methods discussed in section E 1) b. Occupational Skills Training. e) Case Management and Counseling Services i. Services to be Provided All participants are assigned and work with a case manager. The case managers assist the participant in the development and finalization of the Individual Service Strategy and the components noted therein. Case managers assist with employment related counseling and refer participants to other appropriate agencies for services. ii. Involving Labor Organizations in the Provisions of Services Not applicable. 30 940369 iii. Estimated Duration of Services Case management and counseling will occur from the time of enrollment until the time of termination. • iv. Estimated Cost per Participant It is estimated that the average cost per participant is $500. This cost includes the time spent in the development and implementation of the other specific training activities. v. Competency Levels to be Achieved Not applicable. vi. Procedures for Evaluation of Progress for Achieving Competencies Not applicable. vii. Tracking Hours of Participation The hours of participation will be not be tracked for this activity unless guidance is provided by GJTO. f) Training to Develop Marketable Work Habits i. Services to be Provided To help individuals obtain and retain employment, activities in the training category of Training to Develop Marketable Work Habits will include: education to work transition, entrepreneurial training, advanced career training, vocation exploration, and work habit development. Other training components in this activity are: Motivation and Goal Setting Workshops Pacific Institute's Pathways to Excellence course consists of 18 video segments, application guides, and audio tapes for participants totalling 6 hours and 29 minutes to be presented. In these segments, information on beliefs, expectations, conditions, self-talk, attitudes, self-motivation, and goal setting are taught. 31 940369 The average duration is 2 days training and a 14 week follow-up. The average cost is $150.• Life Skills Classes Classes will be held at Employment Services and will be provided by professionals in the community. The length of classes may vary from four hours to eight hours. Curriculum may include sessions on "How to Manage a Crisis Budget", "How to Deal Effectively with Children", "Survival Skills on the Job", "Time Management Skills", etc. These classes will prepare the individual for the world of work and increase the person's skills to cope with work and family stresses. These Other Activities are provided at an average cost of $150 and have a duration of approximately one week each. Employer Relations Employment Services staff conduct intensive employer relations for placement of our targeted JTPA clients. A component of this is job development for selected participants with employers. ii. Involving Labor Organizations in the Provisions of Services When appropriate, labor organizations will be involved in the development and delivery of training to develop marketable work habits. iii. Estimated Duration of Services The length of training to develop marketable work habits will vary, depending upon individual need. This component is designed to be flexible and assist participants who, for what ever reason, do not participate in work experience, OJT or a basic classroom training structure, but may need a combination of activities with some enhancement. 32 940369 iv. Estimated Cost per Participant It is estimated that the average cost per participant is $1,000. v. Competency Levels to be Achieved The competency level to be achieved includes a job specific skills training as identified in the training plan developed by the case manager and participant. vi. Procedures for Evaluation of Progress for Achieving Competencies The evaluation of competencies has been discussed in previous sections. vii. Tracking Hours of Participation The hours of participation will be tracked on the employee timesheet and the methods discussed in the occupational training section. g) Advanced Career Training i. Services to be Provided The advanced Career training activity will be provided to participants who need additional training in their career to obtain a job. This will primarily be used for those individuals who, for what ever reason, have not been able to obtain employment in their occupational choice area. These individuals are expected to have some skill level but require enhanced training to gain employment. ii. Involving Labor Organizations in the Provisions of Services Labor organizations will be involved in the development and delivery of advance career training when appropriate. iii. Estimated Duration of Services It is expected that advance career training activities will last approximately one year. 33 940369 iv. Estimated Cost per Participant It is estimated that the average cost per participant is $3,000. v. Competency Levels to be Achieved The competency levels to be achieved include a job specific skills training as identified in the advance career training outline and/or vocational skill attainment with combined vocational training. vi. Procedures for Evaluation of Progress for Achieving Competencies The evaluation of competencies has been discussed in previous sections. vii. Tracking Hours of Participation The hours of participation will be tracked on the employee timesheets, documentation in client files, and/or the methods discussed on occupational training. 2. Training Related and Supportive Services The Weld County SDA will provide the following training- related and supportive services: a) Job Search Assistance Employment Services administers Job Service activities. Because of this linkage, participants are included in an automated Job Bank Match system. Participants are assigned occupational codes and these codes are then matched to job listings through the Job Service and participants are referred to employers. Participants are also involved in either a self-directed job search or an individualized job assigned by the case manager or established through job clubs. The participant may be scheduled to attend a Job Club which is an in-house, class size activity. The participants are taught a wide range of job seeking skills designed to improve their job solicitation and job retention skills. The range of job seeking skills that are taught are as follows: 34 940369 Interviewing Techniques Resume Development Labor Market Information Application Completion How to Dress for Interviews Other Related Activities The Job Search activity will vary in length depending on client need, with the average time spent being 180 hours. The estimated average cost is $250. The anticipated outcomes are: increased skills in pursuing, attaining, and retaining employment; positive self-image results; and an increased knowledge of the labor market. b) Outreach Outreach to make individuals aware of the programs and of nontraditional employment for women are conducted. These activities have been discussed in previous sections of this plan. c) Dissemination of Information to Employers and Job Openings The Weld County SDA will conduct activities which designed to disseminate information on program activities to employers, as well as to develop job openings for participants. The cost of this activity is allocated to training related activities. d) Supportive Services as defined in section 4(24) of the JTPA law The average cost for supportive services is $200.00 with the length of time depending upon the participant's needs. e) Follow-up The Weld County SDA will conduct follow-up activities. The costs of these activities will be allocated to training related activities. 3. Additional Service/Requirements a) Assurance of Additional Services The Weld County SDA assures that work experience, job search assistance, job search skills training, and job club activities shall be accompanied by additional 35 910369 services designed to increase the basic education or occupational skills of a participant, and shall be specified as appropriate in the ISS. b) Job Search Assistance • Job Search assistance, job search skills training and job club activities will only be provided without the additional services described above, if the assessment and service strategy of the participant indicate that the additional services are not appropriate and the activities are not available to the participant through the employment service or other human service agencies pursuant to § 628.535 of the JTPA Regulations. c) Extended Counseling and Supportive Services To assist the participant in retaining or obtaining employment, the Weld County SDA will provide some post- termination services which may include counseling and minimal supportive services for up to one year. F. Participation and Termination Summary The Participation and Termination Summary is located as attachment 15. III. Title II-C Youth Program A. Additional Barrier 1. Identify SDA's proposed category and describe participant barriers. • a) The additional barrier for in-school youth is " Youth considered at risk of dropping out of school". This would include one or more of the following factors: a record of poor attendance, frequent absences, tardiness or truancy; has significant deficiencies such as functioning below grade level or has an identifiable learning disability; a pregnant/parenting teen; has an emotional or behavioral problem; is enrolled in an alternative school or is attending a special in-school program; has dropouts in the family; is a foster or emancipated child; has significant family problem(s) , and/or is involved in the juvenile justice system. b) The additional out-of school barrier is " Youth considered at risk of not succeeding in employment". This may include one or more of the following: past poor attendance at school; behavioral problems which may have resulted in suspension; significant learning 36 940369 deficiencies; is enrolled in an alternative school; has dropouts in family; is a foster child; has significant family problem(s) which is a barrier to education or employment. 2. Indicate the proposed cateeorv' s_ percentage of total eligible population and describe specific barriers of these participants. In-School Barrier - Weld County statistics indicate that of the in-school population currently being served, approximately 48% of the youth are at risk of dropping out. out-of-School Barrier - Statistics indicate that of the out-of-school youth population currently being served, approximately 9% are foster children, and 17% have reading levels below 9th grade. There are no statistics available on dropouts in family or family problems, but it is felt that numerous out-of-school youth have these situations in their life. 3. Method to include documentation in client file Youth will have documentation in the file indicating their additional barrier. Documentation may include notations in the counselor notes, which will be supported by supporting statements from schools, or documentation from schools, other programs, or agencies which attest to the particular barrier(s) which apply to that youth. B. Assessment/Selection 1. Initial Assessment Activities The procedures for initial assessment activities for youth will be the same as those for adults. 2. Enrollment Procedures in Coordination with Assessment Process The procedures for enrollment in coordination with assessment for youth are the same as the procedures for adults. 3. Enrollment Procedures a) In-School Youth Enrollment procedures for the in-school youth will follow the same procedures developed for adults. 37 940369 b) Out-of-School Youth Enrollment procedures for the out-of-school youth will follow the same procedures developed for adults. C. Objective Assessment This process will be the same as the objective assessment process established for the adults. D. Individual Service Strategy 1. Procedure This procedure will be the same as the ISS procedure established for the adults. 2. Progress Review(s) and Update(s) Procedure Progress review(s) and update(s) procedures for youth will be the same as those established for adults. 3. Describe Development of ISS a) In-School The development of ISS for in-school youth will be the same as that for adult participants. b) Out-of-School The development of ISS for out-of-school youth will be the same as that for adult participants. E. Authorized Services 1. Direct Training a. Basic Education and Remediation i. Services to be Provided Basic education and remedial activities will be strongly encouraged for participants who lack a high school diploma, GED, or the basic skills needed for employment. These activities will usually be conducted in conjunction with other planned activities. Participants lacking a high school education will be enrolled in GED/ABE classes or remedial activities. These are activities are provided by Aims Community College, local school districts, tutorial 38 940369 programs, and/or the programs available through the learning lab at Weld County Employment Services. ii. Involving Labor Organizations in the Provision of Services It is not anticipated that labor organizations will be involved in the delivery of basic education and remedial services. iii. Estimated Duration of Services It is estimated that the average duration for Basic Education will be 6 months. iv. Estimated Cost per Participant It is estimated that the average cost per participant is $400.00. v. Competency Levels to be Achieved The competency level to be achieved include a GED, a basic education competency, or remediation to a level which will provide the participant the skills needed to obtain the stated employment goal. vi. Procedures for Evaluation of Progress for Achieving Competencies Case Managers will monitor the progress of participants on a biweekly basis. Documents monitoring the progress will be dependent upon who delivers the service. For example, if the participant is attending GED classes at Aims Community College, the case manager will document progress in the log notes after discussion with the teacher. If the participant is in the learning lab, weekly progress and attendance forms are provided to the case manager. If the participant is receiving remedial instruction from the local school district, bi-weekly reports from the school will obtained regarding the participants progress. vii. Tracking Hours of Participation At the beginning of classes, the case manager will determine the schedule for attending this activity. For example, if the class meets two 39 940369 times per week, for three hours per day, and the participant is scheduled for 24 weeks, the case manager will note 144 training hours. At the end of the scheduled activity, the case manager will ask the participant how many hours were not attended. The number of actual participation hours will then be determined for that segment. If the competency level or GED is not attained, then the same process will follow and the total hours will be adjusted. At the termination of the activity, the case manager will total all hours and enter the actual hours into the record. b) Occupational Skill Training i. Services to be Provided Occupational Skill Training may be provided to youth and is designed to provide youth specific training in entry level occupations. The training may be obtained through either vocational training or vocational education classes available at high schools, or job specific training at a public or private work sites. Participants will be selected for this activity based on needs identified in the objective assessment and documented in the ISS, and the availability of the training. This component is designed to provide a job specific competency. A Job Specific Training Outline provides for the pre- and post-assessment of the training. Objectives are based on the vocational skills to be learned, tools and materials to be used, basic education required and the planned outcomes of the training. The youth will be assessed continually during the training. The training will be considered effective if the youth demonstrates an 807, proficiency level of the criteria outlined in the Job Specific Training Outline. as determined by the on-site observation of performance by the instructor of the training. The effectiveness of this training is based on the attainment of specific skills which will assist the youth obtain employment. Occupational skill training will provide participants with specific occupational skills. Participants are selected for this activity based 40 940369 ' on their objective assessment, ISS, availability of employment in the skill area, the probability of receiving a self-sufficient wage when employed, and the client's interest in completing training. ii. Involving Labor Organizations in the Provisions of Services It is not anticipated that labor organizations will be involved in the delivery of occupation skill training. If a specific labor organization develops an occupation skill training program which meets the labor market and client needs, the program would be considered. iii. Estimated Duration of Services It is estimated that the average duration for this activity is one year. If the job specific training is to be conducted at a public or private work site, the average duration of this activity will be 250 hours. iv. Estimated Cost per Participant It is estimated that the average cost per participant is $1,200. v. Competency Levels to be Achieved The competency level to be achieved includes a job specific skills competency and/or training in a vocational area which is needed for the stated employment goal. vi. Procedures for Evaluation of Progress for Achieving Competencies Case managers will monitor the progress of participants on a monthly basis. Documents monitoring the progress will include semester grades or monthly monitoring reports, depending upon who delivers the service. Progress for training conducted at work sites will be monitored though bi-weekly time sheets which include an evaluation by the job site supervisor. 41 940369 vii. Tracking Hours of Participation At the beginning of classes, the case manager will determine the schedule for attending this activity. For example, if the class meets two times per week, for three hours per dav, and the participant is scheduled for 24 weeks, the case manager will note 144 training hours. At the end of the scheduled activity, the case manager will ask the participant how many hours were not attended. The number of actual participation hours will then be determined for that segment. If the competency level or required training is not attained, then the same process will follow and the total hours will be adjusted. At the termination of the activity, the case manager will total all hours and enter the actual hours into the record. For training conducted at a work site, the bi-weekly time sheets will be used to track actual hours of participation. c) On-the-Job Training i. Services to be Provided The services to be provided for youth will be the same as those established for adults. Weld County assures that OJT contracts developed for youth will be for a wage which is equal to or greater than the average adult placement wage for the previous program year. ii. Involving Labor Organizations in the Provisions of Services Labor organizations will be involved in the in the on-the-job training process when a union organization is involved. iii. Estimated Duration of Services The On-the-Job training activity will not exceed 6 months. The duration of the OJT is determined by a formula which is described in the adult section of this plan. iv. Estimated Cost per Participant It is estimated that the average cost per participant is $3,120. 42 940369 • v. Competency Levels to be Achieved The competency level to be achieved include a job specific skills competency and skills training as identified in the employer training plan. vi. Procedures for Evaluation of Progress for Achieving Competencies The procedures for evaluation of progress for achieving competencies are the same as those established for the adults. vii. Tracking Hours of Participation The hours of participation will be tracked on the employer reimbursement form and timesheet. d) Work Experience i. Services to be Provided The primary objectives of the youth limited work experience are: Assist the near-job ready to enter the world of work Develop occupational skills, job specific skills, and good work habits for competency attainment in pre-employment work maturity and/or job specific skills Assist the participant in obtaining permanent unsubsidized employment These objectives are accomplished through work placements in the public sector. All participants enrolled in the work experience activity will participate in other training programs . These ma v_ include vocational/occupational training, basic skills training, pre-employment work maturity training, etc. The In-School Program will target rural youth for limited work experience. This is due to the limited amount of placements which can occur in the private sector in rural areas. Welfare youth who are heads of households will be targeted for limited work experience as modeled for the adult work experience component. The cost and length of participation for these youth will be the same as for the adults. 43 940369 All youth may receive a competency for successful work experience and attainment levels if an unsubsidized job is not obtained. The effectiveness of this activity is the attainment of skills necessary for employment. Work experience will follow the limits and guidelines set forth in § 627.245, and combined wages may be paid if classroom training is work- based and linked to the occupation skills training provided in the work experience component. If wages are paid for classroom training, justification will be based on need and documented in the participants file. Not all work experience will be full time, nor will all combined programs be paid wages. ii. Involving Labor Organizations in the Provisions of Services Labor organizations will be involved in the development and delivery of work experience when appropriate. iii. Estimated Duration of Services The work experience activity for youth will not exceed 6 months or 499 hours as outlined in the Amendments for adults. iv. Estimated Cost per Participant It is estimated that the average cost per participant is $2,000. v. Competency Levels to be Achieved The competency level to be achieved include a job specific skills competency training as identified in the work experience outline, and/or vocational skill attainment with combined vocational training. vi. Procedures for Evaluation of Progress for Achieving Competencies Case managers will monitor the progress of participants on a monthly basis. Documents monitoring the progress will include employee timesheets which include an employer evaluation and progress reports. 44 940.'384 vii. Tracking Hours of Participation The hours of participation will be tracked on the employee timesheet and the methods discussed in the occupational training section. e) Case Management and Counseling Services i. Services to be Provided The section is covered in the adult section of this plan. ii. Involving Labor Organizations in the Provisions of Services Not applicable. iii. Estimated Duration of Services Case management and counseling will occur from the time of enrollment until the time of termination. iv. Estimated Cost per Participant It is estimated that the average cost per participant is $500. This cost includes the time spent in the development and implementation of other specific training activities. v. Competency Levels to be Achieved Not applicable. vi. Procedures for Evaluation of Progress for Achieving Competencies Not applicable. vii. Tracking Hours of Participation The hours of participation for this activity will be not be tracked unless guidance is provided by GJTO. f) Training to Develop Marketable Work Habits i. Services to be Provided To help individuals obtain and retain employment, activities in the training category of Training 45 940369 to Develop Marketable Work Habits will include: education to work transition, entrepreneurial training, advanced career training, vocation exploration, work habit development, and competency development. The Pre-employment/Work Maturity activity is designed to assist participant's in gaining skills to become better prepared to enter the labor market. Participants who are job ready may obtain unsubsidized employment during this activity. Others will become more aware of the skills they need to become job ready, and will be given the opportunity to gain those skills necessary for seeking and obtaining employment. Basic job seeking skills training includes: anticipating job prospects, identifying job information sources, demonstrating viable job application techniques (resume writing, letters of introduction, etc. ) , determining appropriate dress and behavior for a job interview, demonstrating good safety skills, etc. All youth will enter and complete all or part of the pre-employment/work maturity competency activity if assessed as needing this activity. This will encourage participants to: seek employment, when appropriate; attend interviews; and become familiar with job settings. This activity is used in conjunction with the pre-employment work maturity competency area. The effectiveness of this activity is measured by the attainment of job seeking and job holding skills to assist in the obtainment of employment. Youth Competency Program The Weld County Private Industry Council approved the Competency Program Plan for Employment Services (Weld County Service Delivery Area) in April, 1990. The Competency Program Plan was developed to meet the federal requirements for a sufficiently-developed youth competency system. A summary of the competency activities is as follows: 46 940369 Pre-Employment/Work Maturity Competency for Youth Pre-emplovment/work maturity competencies are provided to youth who are assessed as needing competency assistance in a minimum of five of the eleven core competency areas. Youth may achieve the competency through participation in classroom activities, work related activities, seminars, etc. The completion of a pre- employment/work maturity activity is self- paced and is dependent upon the youth's successful completion of each core competency area. It is anticipated that most youth will need approximately 12 to 24 hours of classroom or individual instruction. In addition to classroom activity, youth may also achieve a pre-employment competency through exposure to employment through work experience or Limited Internship activities. The benchmark and standards to achieve a competency for pre-employment/work maturity are covered in the Competency Program Plan. Basic Education Skills The basic education skills (remediation) competency is designed to encourage youth to increase competency levels in math, reading, and language arts. Remediation activities are individualized and self-paced. Remedial activities will be conducted either by local school districts, Aims Community College, or computer-assisted instruction at the Employment Services learning lab and will be in the areas of math, reading, and language arts. Competency levels are attained through competency lessons identified through the instruction modules and pre- and post- testing. 47 940369 Job Specific Competency The Job Specific Competency Program is designed to provide youth with specific training in entry level occupations. The training may be obtained through vocational training, through work experience or Limited Internship work site placements, or a vocational education class. The work experience activity is discussed in it's respective section as are the associated costs. The vocational training class will be paid on a tuition basis. ii. Involving Labor Organizations in the Provisions of Services When appropriate, labor organizations will be involved in the development and delivery of training to develop marketable work habits. iii. Estimated Duration of Services The length of training to develop marketable work habits will vary, depending upon individual need. This component is designed to be flexible and assist participants who, for what ever reason, do not participate in work experience, OJT or a basic classroom training structure, but may need a combination of activities with some enhancement. iv. Estimated Cost per Participant It is estimated that the average cost per participant is $1,000. v. Competency Levels to be Achieved The competency level to be achieved includes a job specific skills training as identified in the training plan developed by the case manager and participant. vi. Procedures for Evaluation of Progress for Achieving Competencies The evaluation of competencies has been discussed in previous sections. 48 940369 vii. Tracking Hours of Participation The hours of participation will be tracked on the employee timesheet and the methods discussed in occupational training. g. Other Entry Employment Experiences i. Services to be Provided The Employment Services may offer other entry employment experience programs to youth enrollees. These may include a cooperative education program that coordinate educational programs with work in the private sector, or limited internships in the private sector which will provide on-site exposure to work and the requirements for successful job retention. Employment Services may also offer a school to- work transition program offering pre-employment skills training, entry employment experience, and remediation activities for youth who are seniors in an alternative high school. The cost and duration for these programs will be the same as for similar activities already discussed. ii. Involving Labor Organizations in the Provisions of Services Labor organizations will be involved in the development and delivery of limited internships when appropriate. iii. Estimated Duration of Services The limited internships will not exceed 500 hours as outlined in the Amendments, and are generally limited to 250 hours iv. Estimated Cost per Participant It is estimated that the average cost per participant is $1,200. v. Competency Levels to be Achieved The competency level to be achieved include a job specific skills competency as outlined in the job specific training outline, and/or vocational skill attainment with combined vocational training. 49 940369 vi. Procedures for Evaluation of Progress for Achieving Competencies Case managers will monitor the progress of participants on a bi-monthly basis. Documents monitoring progress will include employee timesheets which include an evaluation by the site supervisor and progress reports. vii. Tracking Hours of Participation The hours of participation will be tracked on the employee timesheet and the methods discussed in the occupational training section. h. Advanced Career Training i. Services to be Provided The advanced Career training activity will be provided to participants who need additional training in their career to obtain a job. This will primarily be used for those individuals who for what ever reason have not been able to obtain employment in their choice of occupational areas. These individuals are expected to have some skill level but need enhanced training. ii. Involving Labor Organizations in the Provisions of Services Labor organizations will be involved in the development and delivery of advance career training when appropriate. iii. Estimated Duration of Services It is expected that the advance career training activity will last one year. iv. Estimated Cost per Participant It is estimated that the average cost per participant is $2,000. v. Competency Levels to be Achieved The competency levels to be achieved include a job specific skills training as identified in the advance career training outline and/or vocational skill attainment with combined vocational training. 50 940369 i. Procedures for Evaluation of Progress for Achieving Competencies The evaluation of competencies has been discussed in previous sections. vii. Tracking Hours of Participation The hours of participation will be tracked on the employee timesheets, documentation in client files, and/or the methods discussed on occupational training. Z. Training Related and Supportive Services Training related and supportive services will be established and provided to youth participants in the same method that they are provided to adult participants. 3. Additional Service/Requirements a) Assurance of Additional Services The Weld County SDA assures that work experience, job search assistance, job search skills training, and job club activities shall be accompanied by additional services designed to increase the basic education or occupational skills of a participant. Services provided to the participant shall be documented as appropriate in the ISS. b) Extended Counseling and Supportive Services To assist the participant in retaining or obtaining employment, the Weld County SDA will provide some post- termination services which may include counseling and minimal supportive services for up to one year. c) Mandatory School Enrollment for Youth under 18 years of age In order to participate in a program, Weld County assures that an individual who is a dropout under the age of eighteen (18) will be required to enroll in and attend a school, course, or program, except during interim periods. To meet this requirement the Weld County SDA will offer, at a minimum, two options which will include enrollment into a GED class or attendance at Aims Community College. 51 940369 d) Additional Services to Enhance Basic Education/Occupational Skills The Weld County SDA assures that pre-employment and work maturity skills training shall be accompanied by either work experience or other additional services designed to increase the basic education or occupational skills of a participant. e) Assurance Regarding OJT Restrictions Weld County SDA assures compliance with the youth OJT restrictions listed in S 264 (d) (3) (C) of the Amended Act. f) 50% Out-of-School Enrollment Requirement Weld County assures that 50% of the total youth enrollment shall be out-of-school youth. Weld County SDA does not plan to fund school wide projects. 4. Youth Incentive/Bonus Payments The Weld County SDA will not offer youth participants incentive/bonus payments. a) Formula/Procedure Not applicable. b) Describe application of formula on an individual basis Not applicable. 5. In-School Youth a) Linkages Weld County currently has linkages with local education agencies to enhance delivery of our services to in- school youth. Non-financial agreements have been revised to ensure procedures are established for the referral of in-school youth to JTPA programs. Notification to JTPA staff when students drop out of school is addressed in these agreements. Additionally these agreements outline arrangements with the educational agencies for services for in-school and out- of school youth. 52 940369 Most of the school districts work with Employment Services through the In-School Program. They assist in recruitment and outreach for eligible youth. Special linkages have been developed with certain schools to provide case management. A pilot project was implemented with the Greeley Dream Team, Talent Search Program, and the Colorado State University Center for Educational Access and Outreach, Educational Opportunity Center, Talent Search, and Upward Bound programs. The pilot projects were developed to provide effective alternatives in working with youth and adults in educational counseling and planning. Additionally, these programs assist in both outreach and recruitment, and can possibly assist in the delivery of remedial services to youth. The Weld Opportunity School, a rural alternative school for dropouts, can provide job specific training in the key-boarding area for eligible youth. A project was also developed where Employment Services staff conduct classes twice weekly for youth in career education. b) Schoolwide Projects Weld County does not plan to fund schoolwide projects F. Participation and Termination Summary The participation and termination Summary is located as Attachment 16. 53 940369 STATE OF COLORADO Governor's Job Training Office PY 94-95 JOB TRAINING PLAN Signature Page For programs and activities authorized by the Job Training Partnership Act This Plan is entered into between the State of Colorado, Governor's Job Training Office, hereinafter referred to as the Recipient and Weld Counts, Employment Services , hereinafter referred to as the Service Delivery Area (SDA) Grant Recipient. All work to be performed under the Plan will be in accordance with the Job Training Partnership Act (JTPA) of 1983 , as amended by the Job Training Reform Amendments of 1992, and applicable JTPA rules and regulations, applicable policies and procedures established by the Governor, and the assurances, certifications, and narrative descriptions contained in this plan. The plan is in accordance with the JTPA rules and regulations and instructions issued by the Governor or his designee. It is understood that this document, when signed by the parties, will become an "Exhibit A" referenced in and governed by Master Contract # between the State of Colorado and the SDA Grant Recipient. It is understood that this Job Training Plan, when jointly signed by the SDA' s Local Elected Official, and the Private Industry Council Chair and countersigned and dated by the Governor or Governor' s designee, shall be effective July 1, 1994 through June 30, 1996 . Typed Name & Signature Title of Local ILA [`Date Elected Official W.H. Webster, Chairman 1 42 01q4'Typed Name & S ' e s Date vl Title of Private % ( ` / Li/Ili I Industry Council ✓/ Member Richard Hillman, Chairman Typed Name & Signature Date j Title of Governor or Designee I 54 940369 Attachment 1 1 of 2 EXECUTIVE SUMMARY I. Service Deliver Area: Weld County Service Delivery Area II. Program Year 1994 Allocation: $457,285.00 % Change from PY 93: -14.5% III. Number to be Served: Title II-A Title II-C New Participants 115 118 Adult Carry-ins 55 0 • Youth Carry-ins 0 33 IV. Projected Carry-in Funds from PY 93: $ IIA $38,640 IIC $32.731 % of Total PY 93 Budget: % IIA 127. IIC 14.5% V. PY 92 Performance: Were any Performance Standards missed by the SDA in PY 92? If yes, which standard(s)? No performance standards were missed by the Weld County SDA in PY 92. *Note: The Review Committee will receive the performance standards for the first three quarters of PY 93. VI. Additional Barrier for Employment: IIA Single Parent IIC In-School At risk of dropping out of school IIC Out-of-School At risk of not succeeding in employment VII. Narrative: The Weld County Board of Commissioners administers all employment and training programs through the Weld County Division of Human Resources. The employment and training programs are delivered through the Employment Services of Weld County, a major department of the Weld County Division of Human Resources. The Weld County Private Industry Council shares oversight and planning responsibilities for the delivery of services through Employment Services. In this capacity, the Weld County Private Industry Council joins with the Board of Weld County Commissioners in the development of goals and objectives, system design, and the monitoring and evaluation of program activities. The Weld County Private Industry Council and the Board of Weld County Commissioners continue the goal of supporting a single delivery system that results in cost efficiency and an employer responsive structure. In designing programs, the Weld County Private Industry Council and the 940369 Attachment 1 2 o 2 Board of Weld County Commissioners focus on long-term goals that include coordination, integration, and non-duplication criteria. This process results in the sharing of costs, closer coordination among the agencies, and emphasizing quality services for adults and youth. Employment Services is a unique system which administers the programs and activities of Job Service, Job Training Partnership Act (JTPA) , and other employment, training, and support programs. Employment Services also delivers, on behalf of the Weld County Department of Social Services, the employment, training, and related support activities of the Job Opportunities and Basic Skills (JOBS) Program. By structuring all programs under one administrative entity, costs saving, non-duplication of services, and a better delivery of services to participants (both applicants and employers) are realized. Private sector involvement has and will continue to be a major emphasis in the design and delivery of employment and training services in Weld County. The Weld County Private Industry Council and Employment Services will continue to emphasize quality in employment and training activities and programs through its various planning committees. Employment Services ' youth programs are challenged to meet the needs of thirteen school districts in Weld County. Most of these school districts are rural. Because of these rural school districts, Employment Services has designed programs which minimize this barrier by providing services within each rural community. Employment Services continues to seek new ways to serve clients. Collaborative efforts with Aims Community College resulted in a non- traditional maintenance mechanic training for women. This will continue into the next year, and if the training is as successful as it currently appears to be, Aims will continue this training. Employment Services will continue to seek methods to increase the effectiveness of the non- traditional goal. The target populations for the Weld County SDA are as follows: 1. Adult Welfare Recipients 1. Youth Welfare Recipients (single parent and tvo parent (single parent and two parent heads of households) heads of households) 2. Adult High School Drop-Outs 2. Youth Potential/Actual High School 3. Adults with Disabilities Drop-Outs 4. Food Stamp Recipients 3. Youth Welfare Family Member 5. Economically Disadvantaged 4. Youth with Disabilities Unemployment Recipients 5. Offenders 6. Economically Disadvantaged Major activities will include: . On-the-Job Training . Youth Competency Programs . Occupational Education . Work Experience . Basic Education . Limited Internships . Job Placement Enhancement Training 940369 ANALYSIS OF SERVICE I '>ELg 2 .�.du 7O SUBSTANTIAL SEGZ N__ AND of1mertt 2 HARD-TO-SERVE INDIVIDUALS ; 2 i t 5• 4 nalmai5N�ammnatlal mil 1 Setlanit nnI FY4idla i u� 'eaflmet�a I E.t7m.ir I v...�.t� ?oonlaiten ��a. Pained I Sarno ( tailspin { tsetse -1 90 I 4Q 1114 I qo% I 23 I 36% i :^sle 111 :7 Cie!i f C, 1110 Is-IS 51-` I c1 I Fd% I 702 13 5" I 7 I 3%% I I 0 '--71 I 9 0Rd 0q I 111 I W. I 1R 2:-s1 10 295 45% I 27% I 115 I 49% 58 73% 3 I 1e I «arse 11 49 1113 dg% 34 I 42% Black „R Blsoanic 1 952 4.8% 112 I ] 3% 48% .39 I 49% '---- ladiesI I 3 I 1% 2 3% Alamo marine 228 ,« Aaaaatese to I Ialandat 228 1% I 2 I 1% 1 , 2% Ota . I I I Ban y,_te-ear e i Tarsi a I I Penn.w.�- =Wale t IIMtsa 8etla.aa Estimated /I / Implant rseetion 203 c 7571 �la•Iewm I aaaseq Same lJ , !aflame! POeelatton �IOJse >�qee Offenders ( . M., „t laditidvula with `I 28 I 12% 10 I 9% DLleldualee �•� 42 I 18% 10% Tess Parents 1 wr I 11 I welfare Reeleient. ._.I 62 I 27"- 33 I 29% D:aelacee Matra "I 27 I _:n001 DrenastsI I` Haired I ) 6 3 2 I VwJQans I Buie Skills .I 38 16'; 20 I 17% Deficient 73 I 32% 29 I 25% fueftence /Weasel 2 I 1Z 2 I 2% Cider 1scarifnl - .--I 74 I 32% 27 I 24% I Data Sources and Time Periods: 940369 ANALYSIS OF SERVICE --VELS Attachment 2 TO SUBSTANTIAL SEGMEL_3 AND 2 of 2 E-ARD—TO—SERVE I.1:DIV:DUALS outh I 1 2I ! / ISuaer�ta.a Teal Iif . I 5 R °°®L I Teal im Ei1atale ; Estimated _stimates I Elicitse Paeans= I 16ervea 11.rr.a • Melee silo 111. 180 I 4g i 114 1 4 % ;1 7.yi. I It I qt a 9 . I 23 I T6X i 119 I 5i" I 1:4-is I 792 13 5% I 7 I 3a, I �4% I I 9 I mot 1111 I 0 l . _ "_'I 10 295 I 45% I 115 I 49% 1 58 I 73% �*Sz. 13 t°` I I n t Q9% 1113 I 49% 34 I 42% Slack I 9 • ,V I I I I I ` Blatant 10 952 48% I 3a, I 112 I 48% I 39 I 49% I la.srae India I A:amaY native ZZH I ,°� �, Aalaevnx I 3 I 1" I 7 I 3% !slant' 228 1; I l 2 1% 1 I 2% I -- Claw I I 6.1e. ..t.. I 7�1 , ► I I Pese,at.__ E11e1Ly I II141We I Estimated Estimated I Estimate Sadtian 203 6 7671 Pape dude fine t term 1taplo e° - - _ Peedlatf°n I J1�letee t epee. /7m1.1daum anew Y I 8% 10 I 9% Disabilities X _ s , 27 23% Teed Panetta a, :._.I I '1 10°! " 39 winter, ametnl.nce I 33% 15 I 12% 26 I o Disolacme aa.eaaers I I 2 I 1? 34 I 12 ,, I -ea, Dretdtta I I I % 47- 1 1 9 I I I 19% I Raises I z I ?°, I 2 I , I Bailie Skills I I I Deficient . ,I s_nsne Abeam ... `19 41% I 30 I 2E% 3 I 3% 2 I 2% attar I1o.tl tof 2 I 12% 28 I 24% Rm.... 1 f I I 0 0 I I Data Sources and Time Periods: I 940369 Attachment 3 COLORADO SERVICE DELIVERY AREA COORDINATION AGREEMENT The JTPA Reform Amendments require that provisions be made to coordinate particular aspects of the service delivery area program with other programs and service providers in the same labor market area. This coordination may include: A) Assessment of needs and problems in the labor market that form the basis for program planning. B) Ensuring access by program participants in each service delivery area to skills training and employment opportunities throughout the entire labor market. C) Coordination or joint implementation of job development, placement, and other employer outreach activities. D) Agreements and contracts between service delivery area to pay or share the cost of services. The Service Delivery Areas agree that coordination is accomplished utilizing the following methods and vehicles: 1) The Colorado Job Training Partnership Association has been formed, in part, to facilitate coordination and cooperation among the service delivery areas. 2) The Governor's Coordination and Special Services Plan addresses areas of coordination such as joint planning and coordinated services. 3 ) All service delivery areas share the labor market information developed by the Colorado Department of Labor and Employment for program planning.. 4) Strategies for program implementation and administration are shared at various state and local "network" meetings, such as the Youth Coordinators Network, EDWAA Coordinators Network, MIS Coordinators Network, Older Workers Network, and Quarterly Fiscal meetings. `—Sigture, SDA Director Date • 940369 LINKAGES ATTACSMEN'P 4 Make notation in every column that applies to SCR' s Linkage arrangement PROGRAMS UNDER: HAVE WRITTEN HAVE WRITTEN SDA PROVIDES SDA ACT/AGENCY FINANCIAL NON-FINANCIAL REFERRALS AGREEMENT AGREEMENT RECEIVES REFERRALS PARTS A THROUGH D OF CHAPTER 1 OF TITLE I OF THE ELEMENTARY AND SECONDARY EDUCATION ACT OF 1965 ve INDIVIDUALS WITH DISABILITIES EDUCATION ACT LOCAL EDUCATION AGENCIES ✓ ke V7 LOCAL SERVICE AGENCIES ✓ ✓ ✓ PUBLIC HOUSING AGENCIES ✓ ✓ COMMUNITY BASED ORGANIZATIONS BUSINESS ✓ V/ ORGANIZATIONS ✓ LABOR ORGANIZATIONS ✓ VOLUNTEERue GROUPS WORKING WITH DISADVANTAGED ADULTS ve ECONOMIC DEVELOPMENT PROGRAMS ✓ V SOCIAL SERVICE PROGRAMS x ✓ V EMPLOYMENT AND TRAINING PROGRAMS V ✓ VOLUNTEER GROUPS WORKING WITH AT-RISK YOUTH, PARENTS AND FAMILY JUVENILEVe JUSTICE SYSTEMS X= SDA is working on linkage . ✓=SDA has in place . V 0 = Does not apply in this SDA. 940369 ATTACHMENT 4 LINKAGES make notation in every column that applies to SDA' s linkage arrangement PROGRAMS UNDER: HAVE WRITTEN HAVE WRITTEN SDA PROVIDES SDA ACT/AGENCY FINANCIAL NON-FINANCIAL REFERRALS RECEIVES AGREEMENT AGREEMENT REFERRALS ADULT ED. ACT ✓ Lee- CARL D. PERKINS VOCATIONAL AND APPLIED TECH. EDUCATION ACT ✓ WAGNER-PEYSER ACT V toe PART F OF TITLE IV OF SOCIAL SECURITY ACT X X EMPLOYMENT PROGRAMS ESTABLISHED UNDER SECTION 6 (d) 4 OF THE FOOD STAMP ACT y/ NATIONAL APPRENTICESHIP ACT REHABILITATION ACT OF 1973 TITLE V OF THE OLDER AMERICANS ACT OF 1965 ✓ CHAPTER 2 OF TITLE II OF THE TRADE ACT OF 1974 O STEWARD B . MCKINNEY HOME- LESS ASSISTANCE ACT ✓ tee UNITED STATES HOUSING ACT OF 1937 NATIONAL LITER- ACY ACT OF 1991 ✓ ✓ PART B OF TITLE VI (THE JOB CORPS) ✓ ✓ ✓=SDA has in place. X=SDA is working on linkage. O=Does not apply in this SDA. 940369 _.'!PLOYMENT SERVICES OF WELD COUNTY Policies and Procedures Date: ;ctober S. 1993 Policy: Classroom Trainin¢/Student Financial Aid Cooraination ana Federal. Pell Grants PURPOSE: To provide guidance and establish minimum standards to JTPA staff which outlines the procedures for approval of classroom training and the coordination of student financial aid programs under Title IV of the Higher Education Act, including the Federal Pell Grant. POLICY: The Weld County Private Industry Council and Employment Services adopts a classroom training/student financial aid coordination and Federal Pell Grants policy to ensure: o all JTPA/Title III applicants are treated equally and fairly regarding determination of approval for classroom training and with respect to all financial aid including Federal Pell Grants and JTPA assistance; o applicants are served expeditiously, without long delays in JTPA award decisions or dependence on prior student financial aid award decisions; o non-duplication of funding and the avoidance of double billing for educational costs; and, o that JTPA will supplement rather than supplant Pell and other student financial aid resources. PROCEDURES: Supervisors and staff will ensure that all individuals enrolled in the JTPA Programs and requesting funding assistance for classroom training will complete an educational assistance application (See Attachment 1) . The assistance application and the following areas will be considered before approval of training funds. The major considerations to be addressed is the appropriateness of the training for the client. This requires a thorough review of the: o client's previous education; o current functioning level; o client's career goals; o client's aptitude for the selected field; o availability and length of training; o cost of training; o ability of the client to be financially able to undertake and complete training; and. o potential for employment after completion of training which offers an adequate entry level wage leading to self sufficiency. 940369 :a general. the training snould provide the client with the ability to became employed immediately following training at a wage that will sustain a self sufficient status for the client for the foreseeable future. Also. in order to serve as many JTPA clients as possible. the training should be of the shortest possible duration to accomplish the desired emplovment objective and at the lowest possible expenditure of JTPA funds. The following sections detail some of the specific concerns which should be addressed in the development and approval of an educational training strategy. Previous Education/Experience Determine. record and document to the extent possible, the client's previous education or training. This should include job related training, past work experience, and formal education. Current Functioning Level Consider the results of any assessment tests already given such as the ABLE, TABE, etc. If there is a wide disparity between the functioning level and the attained educational level, the Educational Coordinator should be consulted to assist in the evaluation. It may be necessary to plan far some form of remediation. Career Goals Career goal(s) should be the client's. not the "goals" of the case manager. During the objective assessment process, all information obtained should be used to determine a realistic career goal. Information from vocational preference inventory tests, general aptitude tests, and/or other information should be considered when determining realistic employment goals. Client's Aptitude While a client may be very determined about their career goal, the case manager should verify the client's aptitude and/or potential for the training. Employment/Wages Potential The potential for employment must be determined before any vocational or educational training is initiated or approved. This should include interviews with the proposed training facility and surveys with potential employers. An assessment of the client's willingness to relocate and/or commute should be explored and considered. (Caution: The training facility is in business to train, not to place graduates in employment. ) The survey of employers, with a minimum of three different employers, should include the following information: * entry level wage; * does the position require working shifts; which shift is most likely for entry level; * requires special clothing, tools, or licenses; * education requirements; * previous experience desired; * potential for* employment if n individual possesses all requirements; expected number of job openings; * related job occupations: * employer's perspective of long range outlook for this occupation; * does the position require having your own transportation; and, does the employer hire for entry level positions. 4dt1:iR9 Availability and Length of Training Training may be offered at more thap one facility. If this is the case, one facility may be preferable for the client and his circumstances. Care should be exercised to assure that the best training is obtained for the client in the shortest period of tine. If there is a "fast track" that can be pursued, it should be weighed against a longer program in terms of cost and outcome. Client's Financial Situation The ability of the client to complete a training program rests many times with his ability to sustain himself financially during training. This is addressed in the educational assistance application and the objective assessment. The information regarding potential problems can be addressed and solutions found in advance. In some cases a part time job in another field may be the answer. In other cases it may even require a complete change in the service strategy. _ In any event, these concerns must be addressed and resolved with the client prior to approval of training. Cost of Traininv Training expenses are the major costs for JTPA funding. Therefore, it is necessary to explore all sources of funding available to the client when considering approval for training. Pell Grants, cooperative funding with another agencies such as Vocational Rehabilitation, or other sources of funding should be considered and individuals should be encouraged/required to apply for such funding. The cost of JTPA funding for training should be limited to a maximum of per client for the duration of the training. Exceptions to this limit will require approval of the Director. (See Attachment 2) Coordination with Federal Pell Grant and other student financial assistance programs under Title IV of the HEA The JTPA 1992 amendments require all SDAs and SSGs to: * Document the ISS with the determination agreed upon with the educational institution, of the participant' s financial assistance needs for training and the proper mix of JTPA and HEA Title IV funds: * Furnish educational institutions with the names of JTPA participants who are to attend such institutions and for whom JTPA payments will be made: * Document the ISS to show sufficient coordination with other resources available. to ensure to the extent practicable, that there is sufficient funding for the participant to successfully complete the agreed upon program. The minimum coordination with educational institutions will consist of the: Exchange of Financial Information Contracts, training authorizations or scholarship awards to Title IV eligible educational institutions shall identify available JTPA resources and stipulate that the educational institution's financial aid officer shall inform the JTPA provider of the amounts and disposition of HEA Title IV awards and any other type of financial aid to each JTPA participant. 940369 Individual Service Strategy (ISS) and Release of Information If the objective assessment and the ISS determine that classroom training at a Title IV eligible educational institution is appropriate for a JTPA participant, a release of information will be signed by the participant which allows the JTPA provider to release JTPA assistance information to the educational institution, and allows the educational institution to release HEA financial assistance information back to the JTPA provider. In addition. the student budget for educational and living expenses should be included in the ISS and should include a comparison of costs to available resources. Three Party Agreement Staff will provide the participant who receives a Federal Pell grant with an agreement which indicates the portion of the HEA grant to be applied to the cost of tuition, fees, and books. This agreement must be signed by the JTPA staff person, the participant, and a representative of the educational institution. The agreement and any documentation or verification must be kept in the participant's file and made available for program monitoring purposes. (See Attachment 3) The financial assistance plan will be used to facilitate the transfer of information between the SDA and the educational institution. The financial aid office will determine the cost of attendance budget for each participant at the time of application for assistance. This budget may be used, along with an estimate of Title IV award, to determine if sufficient resources are available to allow the participant to successfully complete the training program. 940369 EMPLOYMENT SERVICES OF WELD COUNTY 1551 N. 17th Avenue/P.O. Box 1805 Greeley, Colorado 80632 353-3800 Office 356-3975 Fax FINANCIAL ASSISTANCE PLAN Name: SS 4: Phone: Address: School: School Year: Course of Study: HEA Title IV Assistance Sources SEE ATTACHED FINANCIAL ASSISTANCE OFFER JTPA funds to be used for tuition, fees, books, supplies $ HEA funds to be used for tuition, fees, books, supplies $ (JTPA FUNDS WILL ONLY BE USED FOR TUITION, FEES, BOOKS, AND/OR SUPPLIES) Release of Information: I hereby authorize the JTPA Program and Education Institutions listed above to exchange information regarding my attendance, budget and financial assistance as itemized in this Plan. Participant Signature Date This financial assistance plan identifies the source and amount of funds that shall be applied to the cost of tuition, fees, books, and/or supplies. Participant Signature Employment Services Case Manager Signature Education Institution Signature 940369 Attachment 6 WELD COUNTY PRIVATE INDUSTRY COUNCIL MEMBERSHIP LARGE/SMALL PLACE OF TYPE OF NAME TITLE BUSINESS BUSINESS BUSINESS Manager & RICHARD HILLMAN Vice Pres. Small Greeley Gas Co. Private Sector Econ Dev. Economic WILLIAM ARGO President EDAP Action Prtnshp Development(EDAP) DEMETRIA ARGOS Com Rel Coord Large St. Farm Ins. Com Private Sector CLIFF BROOKHART Suprtndnt Educ. Sch. Dist. RE-1 Education K-12 JACK DAVIS Owner Small Davis Lawn Care Private Sector B.J. DEAN Director CBO Is. Gry Trtmt Cntr Public Sector JUDY GRIEGO Director Public W.C. Social Servs Social Services MELANIE Weld Information HERNANDEZ-GEORGE Director CBO and Referral Public Sector JOSEPH HELBLING Dean Educ. Aims Conn. College Post-Secondary Ed. Field Colorado Depart. State of Colo. TOM IVORY Rep. Public of Labor and Trgn Job Services Program Colorado Depart Vocational BETTY J. LEE Super. Public of Rehabilitation Rehabilitation SAMUEL LEEPER EX V-Pres Small Bank 1-Greeley Private Sector Union Organ. Local #510. CHARLIE MCDONALD Delegate Labor Carpenters/Jointers Organized Labor CHUCK MEYERS President Small Miner & Miner Egnrs Private Sector ROBERTA MILLER V-Prsdnt Large NCMC Private Sector WILLIE MORTON Owner Small Conditioning Spa Private Sector ELLY NATIVIDAD Unit Dir Large Eastman Kodak Private Sector JOHN SWANSON Owner Small J-2 Contracting Private Sector J.V. TEAGUE Gen Mngr Agric. Lowell-Paul Dairy Private Sector CONSTANCE L. County Local Weld County Board Local Elected HARBERT Comm. Govern. of Connissioners Official (LEO) 940369 . . Attachment 7 I of 2 li ! ! ! k ! } ' a2 • - ! . ! Zr.- ! ) : ) . - | . P. . 444� 4IS " 1| / 2 lb a 2\� 00. . f 4 .! • k k . 22 4 ;! , I , , • , , jf . !'l • § § § § ! 9 . . § : . . ) /� ! |_ ' ® ;l l i • me I !! ; : l ;)! ! } i2; . as 3 � ' .2 . a ! !_ _ V 1O . ! ! 2 : , V . / f! ; !§ )) : . J . ! .- ! , ,§ . | 1! � ; | : ; 1 V ] _1 Ei ! |} 2: 11 .C. i "Al i � !! }\ }A 5 f � l ` f )| ! = •e } | 1 :2 \ ! !) . !2 • }! | i | . ! \ . ! $§\2 4I • 2 �� |! \ ! }} It'. i ihal •f / ! !!:. Attachment 7 : a , I 1 i ! ! 1 4 | - 2 [ III' ' I. | 111 —. t ! ! : § . ' � 12 ; l . } ! Atli : : ! }; . ! � � / * k) 1\- * 1 -43ii . fi ik:t •22 : • � � - ) t | : 1VI 124 - ® ,� !!!! !. • • •. . - . .- . . . .. ; k ! )2 !! . | 1 ; | | 2 ! !! l : i; ; : = 4) ® =Z: , . ! . - - ! !! ! 4 . , | 5e .l . ; |! . - i 1 : !lal ; = 7r,, 1 r- . !! ! n | ! | | , ! i . ; . , . . ! ; } ! !!! ! ; , ! ! B : - • x :14 ! E l : l; t . !! ! I ! ! !| :2 � 5 • . 21 .21 ! . , 1l ! | !! ; ! jef ; ;| •. ■ ..; . . . ■l. .. . . 1t I . .. A : . ) f ! ! ;; 4 . . 11 I! . ! 1 ' . }t (! \ ) . 2 - ! } I \ ! E !!, . | ; : z2 , ! r!}! ! !i{! « ; • | § ! : ! - . - . i | • !! " . I2 . 1111 ! �_ • I i * * d _ ! ! ; !!: . - . | a ; 1111 . {� . . |!! ` ] ! � ; | ! ! : l ; ; ; • | :; | | ] _ ; � )i � � \� ' _ ' I \ ! ! f Fitt ! � �!! � { i | !! 2 ! { ili } | � |] ) - -- ; i | . = !! ! : N. i 4 . .. • , als. . . !& o I-*-.* • . ; � 2 ; • 41111 !2 940369 Attachment 8 EMPLOYMENT SERVICES OF WELD COUNTY Policies and Procedures Date: September 16. 1992 Policy: PROGRAM MONITORING/EVALUATION In Concurrence With JTPA Letter #92-05 ' POLICY: It is the policy of the Weld County Private Industry Council and Employment Services to implement a monitoring policy to ensure that adequate monitoring is conducted for employment and training programs. PROCEDURES: Monitoring of Files and Activities Supervisors will ensure that 10Z of an active caseload will be reviewed and evaluated on a monthly basis. The evaluation process will include a review of: eligibility and all supporting documents; the Employability Development Plan; program activities - how they address/accomplish goals, remain in compliance with time frames, accurate data entry into the Management Information System; and counselor notes to ensure adequate communication is taking place between the client and case manager. Supervisors will complete a files review checklist, adding comments as appropriate. This checklist will be maintained in a central monitoring file, or become a permanent part of the client file as appropriate. The necessary corrective action will be taken irmediately on any compliance issue. and documented appropriately. Records will indicate the status of the compliance issue in questions. Testing and data entry procedures will be monitored bi-weekly. Basic Education. Classroom Training, and Job Club Monitoring Educational and training activities will be monitored by a client technician/case manager at least once during activity duration if duration is less than four (4) weeks, and twice if the duration is longer than four (4) weeks. A monitoring tool will be used to evaluate time and attendance procedures, instructional material. pre- and post-test procedures, competency attainment procedures for adult and youth programs, and whether the goals of the activity are being met. The monitoring will include an evaluation by the participant. 1. cidl mach PROCEDURES Continued. . . : • '9onitoring activities will be documented in the client file. Supervisors will conduct monitoring twice during a program year. completing the appropriate monitoring tools to become a part of the client file. Work Experience. On-the-Job Training, and Work Training Sites Monitoring Work sites in Work Experience, On-the-Job Training, and Work Training Programs for competencies will be formally monitored, at a minimum of once during program participation by the designated technician/case manager. This monitoring process. will take place during the clients first month of placement. To ensure a thorough and complete understanding of participation requirement, sites newly participating in program activites will be monitored within two weeks of their participation. Formai monitoring tools will cover the following evaluation criteria: compliance with laws and regulations: policy dictated by the Governor's Job Training Office and the Weld County Service Delivery Area plans: completion of all required program documents; documentation of time and attendance: documentation reflecting the progress and completion of goals in the work activity and the Job Specific Training Outline; and the client's program/activity evaluation. Selecting a minimum of two work sites from each client technician/case manager. the designated supervisor(s) will conduct, yearly, at minimum, a formal review which will evaluate compliance issues, file documentation, time and attendance procedures, and activity effectiveness. Corrective action will occur immediately on compliance or safety issues. Should an issue require time to resolve, the program activity will be suspended until such time as the issue is resolved. Fallow-up reviews will occur one week after issue has been resolved to ensure corrective action remain in place. Documentation of corrective action and follow-up activities will become a permanent part of client file. Other Monitoring . Performance Standards Monthly program reports will be reviewed by the appropriate supervisor to evaluate planned versus actual enrollment, placement, affirmative action requirements, program criteria requirements, and other evaluation criteria as set down through program plan. . Private Industry Council The Weld County Private Industry Council will provide oversight and guidance through their designated Committees, and will evaluate, on a quarterly basis, performance standards reports to evaluate program effectiveness in regard to established goals and performance. 2. 940369 PROCEDURES Continued. . . : Summaries of all JTPA Program monitoring will be supplied to the Private Industry Council with compliance issues and corrective actions identified for input by the Private Industry Council. The Private Industry Council will review all external contracts and agreements. . Administration - Fiscal The Weld County Employment Services Fiscal Department will monitor and evaluate program payroll/invoicing procedures a minimum of once per program year. To ensure compliance, the Fiscal Department will review all external contracts and agreements on a quarterly basis. The Fiscal Department will monitor the procurement process on a yearly basis to ensure compliance with County and GJTO Procurement Policies. - Affirmative Action/Grievance Procedures The General procedures will be monitored yearly, and appropriate action taken. Affirmative Action Statistics will be monitored quarterly by the director, and appropriate program adjustments made to ensure that clients are served equitably. Any administrative monitoring findings must be remedied by corrective action, with set deadlines for implementation as specified by Federal Regulations. Records will be kept to document monitoring, the corrective action note, and the resolutions. ADDITIONAL ACTION REOUIRED: This policy becomes effective immediately. Stat £scâvrit q-Yofj Z Chairman, Weld County Private Industry Council Date — i5pctor, Employment Servypes of Weld County Date 3. 940369 JOB TRAINING PARTNERSHIP ACT ADULT AND YOUTH CLIENT PARTICIPATION MONITORING CHECKLIST 10% ACTIVE FILE REVIEW ELIGIBILITY DOCUMENTATION: YES _NO GOAL PROCESS AND ACCOMPLISHMENT: _YES _NO EMPLOYABILITY DEVELOPMENT PLAN: _YES _NO ACCURATE MIS DATA ENTRY: YES NO Date: COUNSELOR NOTES: YES NO Time Frame Compliance: _YES _NO BI-WEEKLY REVIEW OF TESTING/DATA ENTRY PROCEDURES: YES NO Compliance Issue(s) : Corrective Action(s) : Comments: ' Supervisor Signature Date A: \JMONITOR.TG 940369 JOB TRAINING PARTNERSHIP ACT ADULT AND YOUTH CLIENT PARTICIPATION MONITORING CHECKLIST EDUCATIONAL AND TRAINING ACTIVITIES REVIEW PROGRAM ACTIVITY: ACTIVITY DURATION: _less than 4 weeks _4 weeks or more PROGRAM PROCEDURE REVIEW: Time and Attendance _YES _NO Goal Achievement _YES _NO Competency Attainment _YES _NO Pre-Testing _YES _NO Post-Testing _YES NO Instructional Material YES NO Compliance Issue(s) : Corrective Action(s) : Comments: PARTICIPANT'S PROGRAM EVALUATION: _YES _NO Review Date Technician Signature 940369 JOB TRAINING PARTNERSHIP ACT ADULT AND YOUTH CLIENT PARTICIPATION MONITORING CHECKLIST SUPERVISOR BI-ANNUAL AUDIT OF TECILYICIANICASEWORKER EDUCATIONAL AND TRAINING ACTIVITIES REVIEW SUPERVISOR REVIEW: Preliminary YES NO Secondary _YES _NO Date Date PROGRAM ACTIVITY: ACTIVITY DURATION: less than 4 weeks _4 weeks or more PROGRAM PROCEDURE REVIEW: Time and Attendance YES NO Goal Achievement YES NO Competency Attainment _YES . _NO Pre-Testing YES NO Post-Testing YES NO Instructional Material YES NO Compliance Issue(s) : Corrective Action(s): Comments: Audit Date Supervisor Sig nature 940369 JOB TRAINING PARTNERSHIP ACT ADULT AND YOUTH CLIENT PARTICIPATION MONITORING CHECKLIST SITE REVIEW BY TECHNICIAN/CASEWORK SITE LOCATION/NAME: TRAINING: _Work Experience On-the-Job _Work Training COMPLIANCE EVALUATION: Required Documentation YES NO Comments: Adherence to JTPA Plan. Laws and Regs YES NO Goal Progress/Completion Work Activity _YES NO_ Training Outline YES NO Comments: Client Evaluation(s) Review YES NO Compliance Issue(s) : Corrective Action(s) : Comments: Review Date Technician Signature Follow-up Review(s) Date Technician Signature Date Technician Signature Date Technician Signature 940369 JOB TRAINING PARTNERSHIP ACT ADULT AND YOUTH CLIENT PARTICIPATION MONITORING CHECKLIST SUPERVISOR'S ANNUAL AUDIT OF TECHNICIAN/CASE MANAGER'S SITE REVIEW YEARLY REVIEW OF TWO SITES: YES NO Compliance Issues _YES _NO File Documentation YES NO Time/Attendance _YES NO Training Effectiveness YES NO Compliance Issue(s) : Corrective Action(s) : Comments: Review Date Supervisor Signature • 940369 JOB TRAINING PARTNERSHIP ACT ADULT AND YOUTH CLIENT PARTICIPATION MONITORING CHECKLIST SUPERVISOR'S REVIEW OF MONTHLY PROGRAMS REPORTS PERFORMANCE STANDARDS: Enrollment YES NO Placement YES NO Affirmative Action YES SO Program Criteria YES NO Other Criteria YES NO Compliance Issues: Corrective Action(s) : Comments: Follow-up Review(s) Date Supervisor Signature Date Supervisor Signature Date Supervisor Signature Date Program Supervisor 940369 JOB TRAINING PARTNERSHIP ACT ADULT AND YOUTH CLIENT PARTICIPATION MONITORING CHECKLIST • PRIVATE INDUSTRY COUNCIL EVALUATION PERFORMANCE STANDARDS: Quarterly Date Review Date Date Date PROGRAM MONITORING: Program Name Date Date Date Date GOAL PROGRESS/COMPLETION: Quarterly Date Review Date Date Date CONTRACT/AGREEMENT REVIEW: YES _NO Compliance Issue(s) : Corrective Action(s) : Comments: Review Date Chairman's Signature 940369 JOB TRAINING PARTNERSHIP ACT ADULT AND YOUTH CLIENT PARTICIPATION MONITORING CHECKLIST ADMINISTRATION - FISCAL Yearly Pavrol11Invoices Review _YES _NO Date Quarterly Contract\Agreement Review _YES NO Date Date Date Date Yearly Procurement Review _YES _NO Date Compliance Issue(s) : Corrective Action(s) : Comments: Review Date Supervisor 940369 JOB TRAINING PARTNERSHIP ACT ADULT AND YOUTH CLIENT PARTICIPATION MONITORING CHECKLIST ADMINISTRATION - DIRECTOR Yearly General Procedures Review _YES _NO Date (quarterly Affirmat Action Review YES NO Date Date Date Date Compliance Issue(s) : Corrective Action(s) : Comments: Review Date Su ervis0r 940369 EMPLOYMENT SERVICES OF WELD COUNTY Policies and Procedures Date: Mav 10, 1993 Policy: Supportive Services Determination and Guidelines • PURPOSE: To provide guidance and establish minimum standards to JTPA staff which will assure that supportive services are provided on an equitable basis for individuals who are determined as in need of such services. POLICY: The Weld County Private Industry Council and Employment Services adopts a supportive services policy to ensure that services are provided on a consistent and equitable basis for those individuals who need such services to participate in and complete training programs. PROCEDURES: Supervisors and staff will ensure an evaluation to determine supportive service needs is completed on all individuals enrolled in the JTPA Programs. To alleviate barriers in the areas of child care, transportation, health and clothing needs, and to assist the individual during their participation and/or completion of training, JTPA will offer limited financial support for these services to participants. All supportive services are contingent upon the individual's satisfactory program performance and available funding. Each case manager/client service technician will evaluate the following areas to determine the needs of each participant: * transportation (up to $60.00 per month) * child care (up to $150.00 per month) * job related medical expenses (up to $100.00) * special clothing (up to $100.00) * license costs (up to $150.00) * assistance in securing bonding (up to $100.00) Case managers/client service technicians will evaluate the participant's ability to pay for, or contribute to their supportive service needs. Prior to payment by JTPA for supportive services, other community resources will be accessed. Referrals and follow up will be made to other agencies/resources for assistance. Documentation of referrals, as well as the agencies/resource who provide supportive service will be made on the participant's ISS. Documentation will include the level of service provided, and the beginning and estimated ending dates of services. Consideration for payment through JTPA funds will be made for supportive service needs not available through the referral process. 940369 Due to the limits of supportive service dollars available, a case manager/client service technician can authorize the obligation of supportive service dollars as identified. JTPA supportive service needs in excess of these amounts, over the course of planned participation, must be authorized by the SDA Director. Because supportive services funds are limited, staff will consider and approve only those individuals who are determined as most in need. Supportive service dollars may also be used for up to one year after program completion to assist participants who have terminated from the program to obtain employment or maintain/retain employment. Supportive services will be monitored according to the PIC approval Monitoring Policy dated September 16, 1992. The attached monitoring of supportive services checklist will be used. 940369 JOB TRAINING PARTNERSHIP ACT ADULT AND YOUTH CLIENT PARTICIPATION MONITORING CHECKLIST SUPPORTIVE SERVICES SERVICES PROVIDED: PERIOD OF SERVICES: FROM TO SERVICE PROCEDURE REVIEW: NEEDS DOCUMENTED ON ISS YES NO LEVEL OF SERVICES NOTED YES NO REFERRAL TO OTHER AGENCIES YES NO OTHER AGENCY LEVEL NOTED YES NO INSURANCE FORM NEEDED YES NO INSURANCE FORM PRESENT YES NO FILE COPY OF VOUCHERS YES NO Compliance Issue(s) : Corrective Action(s) : Comments: PARTICIPANT'S EVALUATION OF SERVICES: Review Date Technician Signature • 940369 Job Training Partnership Act Complain' -ocedues Attachment 9 1of2 Weld County Division of Human Resources P.O. Box 1805; 1551 North 17th Avenue Greeley, Colorado 80632 (303) 353-3815 This procedure shall be followed for complaints involving the Job Training Partnership Act, based upon a complaint alleging a violation of the rules and regulations of the Job Training Partnership Act, but does not allege a violation based upon discrimination. Discrimination complaints other than those involving individuals with disabilities should be referred to the Office of Civil Rights, U.S. Department of Labor. A problem may be raised with the Department Need of the program involved at any time. The Department Heed will mike every attempt to resolve the problem. The person raising the problem will be advised of the procedures to follow if the person wants to file a complaint. The Complainant will follow the following procedures in the filing of a complaint: Step 1. The Complainant will file the complaint in writing. The Ecual Employment Opportunities/Affirmative Action (EEO/AA) Officer will assist the Complaintant in completing the form "Notice of Formal Complaint.° The filing of a JTPA complaint shall be made within one (1) year of the alleged occurrence, except those alleging fraud or criminal activity. The EEO/AA Officer will offer a written decision setting forth the findings of fact and give the reasons for the decision within ten (10) calendar days of the formal complaint. The EEO/AA Officer will provide this written decision to the Complainant, the Department Need, and the Personnel Fearing Officer. Step 2. Upon receipt of this decision, the Complainant may appeal the decision to the P 1 Hearing Officer within five (5) calendar days after the receipt of the decision by the EEO/AA Officer The complaint shall be sent to the attention PQ hearing to eviewthe cempla nt. ThenPersonnel Personnel Nearing Officer will review the c r will ompletecase filed prior to the hearing. The Personnel Hearing Officer will: a. Direct parties to appear at the hearing; provide notice of the date, time, and place of the hearing at least five (5) calendar days prior to the hearing; state the manner in which it will be conducted; and state the stipulated issues to be heard. b. Advise all parties that they are able to be represented by counsel or the rep resentattoo of their choice; and advise all parties that they have the opportunity to bring witnesses and documentary evidence. c. Conduct the hearing in accordance with the attached procedures. d. Question witnesses and parties. e. Consider and evaluate the facts, evidence, and arguments to determine credibility. f. Render a decision. The Personnel Hearing Officer will give a written decision setting forth findings of fact and give the reasdecisiosn willor he bedecision presentedow the ntlfiifteen(15) e calendardaysnt Head. theend datethe theEEO/AA ComplainantOfficer. filed hiwritten or her appeal of the decision of the EEO/M Officer. Step 3. The Complainant may appeal the decision of the Personnel Hearing Officer to the Board of County Commissioners within ten (10) calendar days. The Personnel Hearing Officer, the EEO/AA Officer, the Personnel Director, and the legal advisor shall p the case to the Board for review. THe Board may , sustain, or modify the Personnel Hearing Officer's decision. The Board of County Commissioner's written decision will be returned to the Complainant within sixty (60) days of receipt of a written formal complaint by the EEO/AA Officer in Step 1. All parties shall be notified of the Board's decision within five (5) calendar days after the review is completed. Step 4. The Complainant may appeal the decision of the Board of County Commissioners within ten (10) calendar days of receipt of the decision to the Governor of the State of Colorado for an independent review. The EEO/AA Officer shall notify the Complainant, in writing, of the appeal process and the address for appeals. The governor's decision is final. NOTE: The identity of all p who have furnished information relating to a complaint or assisting in the obtaining of facts, shall remain in confidence to the extent possible, consistent with a fair determination of the issues. The discrimination Complainants shall be advised of their rights to file their complaints with any other appropriate Federal, State, and local Civil Rights agencies. I have read the above and also had the Job Training Partnership Act Complaint Procedures throughly explained to me. Signature of ApplicantDr- Signature of Witness Oahe 940309-5020 A tacnment .oc Traininc Partnersnip Act 9 l scrim•—-ion Ccn,cleirt r, ncecures for iviou, with Disabilitfa eld County Division or Human Resources '.0. Box 1805: 1551 North 17th Avenue ;reeley, Colorado 60632 1303) 353-3815 This oroceoure snail be rollowec for complaints involving the Job Training Partnersnip Act, based upon a complaint -rich alleges that a person was discriminated against because of disabilities. A disability ciscrimination complaint nay De raised to the Department Head of the program involved at any time. The eoartment Heso will make every attempt to resolve the oroolem. Tb.. person raising the Drooiem will be advised of the procedures to rollow if the person wants to file a cocipidint. The Complainant will follow the following procedures in the filing of a complaint: Step 1. The Complainant will file the complaint in writing. The Equal Emoloyment Opportunities/Affirmative Action EEO/AA) Officer will assist the Complainant in cmmleting the form "Notice or Formai Complaint." The filing or a JTPA disability discriminatory complaint shall be made within one-nundred eighty (1801 calendar days or the alleged occurrence; unless the time for filing has been extended by the Assistant Secretary of the United States Department of Labor. The EEO/AA Officer will inform the Colorado Governor's Job Training Office of the formal filing of the disability discrimination complaint. The complaint shall immediately be sent to the attention of the Personnel Hearing Officer oy the EEO/AA Officer. Step 2. The Personnel Hearing Officer must conduct a hearing to review the disability discrimination complaint within thirty (30) days of its filing. The Personnel Hearing Officer will review the complete case filed prior to the hearing. The Personnel Hearing Officer will: a. Direct parties to appear at the hearing; provide notice of the date, time, and place of the hearing at least five (5) calendar gays prior to the hearing; state the manner in which it will be conducted; and state the stipulated issues to be heard. b. Advise all parties that they are axle to be represented by counsel or the representative of their choice; and advise all parties that they have the opportunity to bring witnesses and documentary evidence. c. Conduct the hearing in accordance with the attached procedures. d. Question witnesses and parties. e. Consider and evaluate the facts, evidence, and arguments to determine credibility. f. Render a decision. The Personnel Hearing Officer will give a written recommended decision setting forth findings of fact and give the reasons for the decision to the Complainant, the Department Head, and the EEO/AA Officer. The written recommended decision must be presented within forty-five (45) calendar days of the date the Complainant filed his or her disability discrimination complaint with the EEO/AA Officer. The EEO/AA Officer must then mail the recommenced decision to the Governor of the State of Colorado, and such mailing must be postmarked no later than the forty-fifth (45th) day after the filing of the complaint. Step 3. The Governor of the State of Colorado will issue a decision and return a copy of the decision to the Complainant within sixty (60) days of the date that the Complainant filed his or her disability discrimination complaint with the EEO/AA Officer. The Governor's decision will be in writing and will be sent via certified mail to the Complainant and to the Department Head, the EEO/AA Officer, and the Personnel Hearing Officer. Step 4. The Complainant may appeal the decision of the Governor of the State of Colorado to the Assistant Secretary of the United States Department of Labor within thirty (30) calendar days of the oats of the Governor's decision. The EEO/AA Officer snail notify the Complainant, in writing, of the appeal process and the address for appeals. NOTE: The identity of all persons who have furnished information relating to a complaint or assisting in the obtaining or facts shall remain in confidence, to the extent possible, consistent with a fair determination of the issues. The disability discrimination Complainants shall be advised of their rights to file their complaints with any other appropriate Federal. State, and local Civil Rights agencies. I have read the above and also had the Job Training Partnership Act Disability Discrimination Complaint Procedures thoroughly explained to me. Signature or Applicant Date Signature or witness Date White Copy: File Yellow Copy: Applicant 21-91-5020 8 440:2114 Attachment 10 January. 1994 JUSTIFICATION FOR IN-HOUSE DELIVERY OF SERVICES Attached is justification for the operation on in-house programs as specified in JTPA regulation, Section 627.422(c) and (d) as amended and Colorado Job Training Partnership Act Policy Guidance Letter PGL 4/93-02-AD1. It is the belief of the management of the Weld County SDA and its PIC that JTPA programs in Weld County can be best operated through in-house service delivery. • • 940369 I. SDA Organizational Structure The Board of Weld County Commissioners administers all employment and training programs through the Weld County Division of Human Resources. Employment Services of Weld County, a division under the Department of Human Resources. delivers the employment and training programs. Employment Services is a unique system which administers the programs and activities of the Job Training Partnership Act Program, the Colorado Department of Labor and Employment Job Service, the Jobs Opportunities and Basic Skills Program, and Employment First Food Stamp Program. By structuring all programs under. one administrative entity, cost savings, non-duplication of services, and a better delivery of services to individuals, both participants and employers, are realized. II. Financial Resources Employment Services of Weld County has been operating employment and training programs since 1975. Since this time, Employment Services has a proven track record in delivering both new and innovative programs as well as existing programs. Historically, Employment Services has demonstrated the ability to identify financial resources which enhance the employment and training programs for Weld County Citizens. Currently, resources used for employment and training program include those from the Job Training Partnership Act, Employment First Food Stamp Program, Jobs Opportunities and Basic Skills Program, and the Colorado Department of Labor Job Service. Employment Services has also effectively utilized in-kind funds for many of its programs as well as match amounts for 8% funds under the JTPA. Employment Services has a record of effectiveness in grant management and fiscal accountability. Yearly audits from all funding sources and independent auditors reflect a high quality of financial management. III. Program Design At Reasonable Costs and Performance Goals Employment Services is in the unique position of being a single delivery system. This integration of programs is cost effective, and addresses the concern of duplication of costs across programs. The four major programs delivered by Employment Services share a common reception, intake process, phone system, fiscal and accounting personnel, personnel system, director, as well as overhead costs. In addition, other staff positions may be shared with more than one program. Costs are allocated through a time management cost allocation program. Less dollars are spent on overhead, administration and staff in this type of delivery system. 940369 Justification for In-House Delivery of Services Page 2 All in-house programs fully meet JTPA program design specifications including outreach, intake, assessment, ISS, supportive services, and job placement. These services are not available elsewhere in the community. Most training is provided by educational institutions and tuition is paid on an individual basis. Employers provide training through OJT contracts, limited internships, or in the case of public or private non-profit employers, through work experience placements. An in-house Learning Lab was established to meet the on-demand and individual attention that clients need for basic skill development, employment seeking skill development, enhanced math and English on the job skills, or other needed specific occupational areas. The Learning Lab coordinates with Aims Community College GED programs and other schools. The hourly service cost for the learning lab is less than current hourly costs available through Aims Community College or other institutions providing similar services. However, the cost per GED graduation in both dollars and time spent in reaching the goal by participants is less than available in the community. IV. Record of Past Performance Employment Services has consistently exceeded performance standards for all JTPA programs, and has received the maximum performance standard incentive funds available. Drop-out rates or non-positive terminations from the current IIA & TIC programs has been less than 8%. The follow-up rate for adult clients is over 86%, and the retention in employment for adult non-welfare clients is over 58% with an earning average of $6.57. The follow-up rate for welfare clients is over 74%, with an earning average of $6.50. The linkages developed with other Human Services agencies increases the opportunities for participants to receive the appropriate supportive services. The close relationship with the Department of Social Services ensures that eligible participants receive child care and other services as appropriate. Resources from the JOBS Program are used to pay for supportive services which ensure non-duplication of funds and the full utilization of resources for participants. The Learning Lab has demonstrated that the delivery of in-house service exceeds the performance previously demonstrated in the community. Approximately 60 clients receive their GED yearly and, because of the concentrated efforts delivered by the learning lab, receive their GED earlier than by just attending classes. 940369 Justification for In-House Delivery of Services Page 3 VI. Services leading to Achievement of Competency Standards Statistically, over 80% of the clients have more than one barrier to employment. As indicated, Employment Services is able to provided the services and support necessary for the majority of clients to complete the programs successfully. Because the programs are delivered in-house, services and activities are developed and delivered more effectively, which leads to the achievement of competency standards for participants with identified deficiencies. VII. Satisfactory Record of Integrity, Business Ethics and Fiscal Accountability Employment Services of Weld County has maintained an outstanding record of integrity, business ethics, and fiscal accountability. Annual audits demonstrate the high standards of fiscal accountability and audits by funding sources demonstrate high standards for program implementation. VIII. Organization. Experience, Accounting and Operational Controls Employment Services of Weld County is a Department of the Division of Human Resources, which is under the Weld County Government. Weld County Government provides support through their accounting and operational arms of the government and have overall oversight and financial accountability. Employment Services has had over eighteen years of experience in developing and delivering employment and training programs. IX. Technical Skills Employment Services and its staff have both the expertise and technical skills to perform the work under the Job Training Partnership Act programs. Technical assistance and on-going training are consistently provided to assist staff upgrade their skills. 940369 Attacim ent II Page i of 2 PROGRAM YEAR 1994 (7-1-94 TO 6-30-95) PROJECTED QUARTERLY EXPENDITURE FORM TITLE II—A ADULT • EXPENDITURES I 1st Quarter aid Quarter 3rd WasterI I7/otti 4th o t,tr TmA1 to r2/3 lj� t'�Qi`31 4�1° p Adniniatration i 8,371 I 12,556 14,126 17,266 I 52,319 Direct 20,927 Training 31,392 35,315 43,165 130,799 Training Related i Support 12,556 18,835 21,109 25,898 78,478 TOTAL I 41,854 I 62,703 70,630 86,329 1261,596 WA-Adnin. SDA-Direct Training WA-Training I Related L Smart TOTAL SPA I I C80-Adnin- I CEO-Direct I Training CEO-Training I Related A Su000rt TOTAL CEO I I INSTRUCTIONS This form is to be completed using projections of actual Title II-A expenditures during PY 94. Include Title II-A amounts carried in from other program years and exclude funds expected to be carried out. This form may not agree with the PY94 BIS. As actual carry-in figures become available at PY 93 close-out, this form should be modified if amounts available for carry-in are significantly different than what is projected here. (H:USERS\FORMS\PROJOUAR-EXP) 940369 AttaciDmmt II Page 2 of 2 PROGRAM YEAR 1994 (7-1-94 TO 6-30-95) PROJECTED QUARTERLY EXPENDITURE FORK TITLE II-C YOUTH EXPENDITURES 1st Oster 2nd Quarter 3rd Diener 41:barter rtar TOTAL • 7/f/' `t ttV30 ioT? t`,tivn. it1 t`t' rn 4 tiv, m Adainistration I 6,261 9,393 10,567 12,916 I 39,137 Direct Training 15,655 23,483 26,418 32,290 97,846 Training Related Support 9,392 14,090 15,850 19,374 58,706 TOTAL I 31,308 146,966 I 52,835 64,580 1195,689 UM-Adein. I I I SDA-Direct Training SDA-Training Related L • Stpoort TOTAL SDA I I CSO-Adoin. CSO-Direct Training CEO-Training Related A Sport TOTAL CSO I I 1 INSTRUCTIONS This form is to be completed using projections of actual Title II-C expenditures during PY 94. Include Title II-C amounts carried in from other program years and exclude funds expected to be carried out. This form may not agree with the PY94 BIS. As actual carry-in figures become available at PY 93 close-out, this form should be modified if amounts available for carry-in are significantly different than what is projected here. (N:USERS\FORMS\PROJDUAR.EXP) 940369 Attachment12 Page 1 of 2 SDA BUDGET INFORMATION SUMMARY (BIS) (Title II-A) Ste: Weld SDA Title of Funds: IIA Period of 7/1/94 6/30/ Performance: From: To: Year of Funds: PY94 Reference Code: WE42A VAX #: Original Allocation $ 261,596 Transfer In (+) From Title ransfer Out (-) . To Adjusted Total $ 261,596 title COST CATEGORY I SDA I CEO 90/10 I TOTAL I PERCENT Administration $ 52,319 52,319 20% Code Direct Training $ 130,799 130,799 50% Code Training Related & S 78,478 78,478 30% Support Code TOTAL S 261,596 261,596 100% TOTAL PERCENTI 100% 100% fonbis.bk 940369 Attachment 12 Page 2 of 2 SDA BUDGET INFORMATION SUMMARY (BIS) (Title II—C) SDA: • Weld SDA IIC Title of Funds: Period of 7/1/94 To: 6/30/ PY94 Performance: From: Year of Funds: Reference Code: WE42C PAX #: Original Allocation $ 195,629 Transfer In (+) From Title Transfer Out (-) To Adjusted Total $ 195,609 Title • COST CATEGORY SDA CHO 90/10 TOTAL PERCn.T I Administration S 39,137 39,137 20% Code Direct Training $ 197,846 97,846 50% Code I Training Related & $ 58,706 58,706 30% Support Code TOTAL S 1195,689 195,609 100% TOTAL PERCENT 1100% 100% forms:ll-A-B f S 940369 ATTACHMENT 13 OJT EMPLOYER ASSESSMENT EMPLOYER: STREET ADDRESS: MAILING ADDRESS: TELEPHONE: NO. OF FULL-TIME EMPLOYEES NORMAL WORK HOURS JOB TITLE FOR TRAINING POSITION NO. OF POSITIONS REQUESTED PROPOSED STARTING WAGE PROPOSED STARTING DATE: YES NO TYPE OF BUSINESS Corporation Partnersnip Nonprofit Organization An Individual Ownership Public Agency Other Relocated from another area? If YES, from where and what dates did you relocate? Exoandina business from a different area? Was either expansion within a 120 days? Is this a new vosition of the company? Is this an entry level position? Do you have a person in mind for training? Has he/she worked for you before? If YES, list name and relationship. Do you have a Collective Bargaining Agreement of Union Contract? Is your company involved in a strike, walkout, or lockout? Is this' a seasonal job? Will you hire the trainee full-time after the completion of the training? Do you have written complaint or grievance procedures? Have you laid off any employees in this type of position in the last year? If YES, please explain. Have you or do you plan to reduce the hours of any full-time or part-time employees as a result of this contract? If YES, please explain. AA nnna ( ) Initial Pla INDIVIDUAL SERVICE STRA_. Z Attachment 14 Revised Plan fame THIS PLAN SHOULD BE DEVELOPED IN CONJUNCTION WITH Emmert= FROM TBE OBJECTIVE ASEEEn ' Social Security Number Address: Telephone: D0S: City_ Message: Age: ( ) JOBS JOBS ( ) JTPA IIA JOBS Vax Numbers ( ) NV ( ) JTPA IIC ( ) NE State ID Number: ( ) OS ( ) IS ( ) EV ( ) EDWAA 5O% 1• ( ) UP Target Group: ( ) EDWAA 10% ( ) JTPA 5% 2- CWEP Hours Aeguired: Family Composition: (name and age) Additional Information: ( ) yes ( ) no Bilingual ( ) yes ( ) no Relocate ( ) yes Where ( ) no Typing WPM ( ) yes ( ) no Transportation Type ( ) yes ( ) no Word Processing Type ( ) yes ( ) no Shift Work ( ) yes ( ) no Auto Insurance ( ) yes ( ) no Part Time Work Only ( ) yes ( ) no Valid Driver's License Type Non-Traditional Employment: ( ) yes ( ) no Has non-traditional employment been discussed? ( ) yes ( ) no Is the individual interested in non—traditional employment? Comments: Student Loan Repayment, Financial Aid, and Pell Grants: ( ) yes ( ) no ( ) na Has client been counseled on loan repayments for education? Comments: ( ) yes ( ) no If individual plans to attend post secondary schooling, has financial aid, including pell.grants, been applied for? If no, why? 1 gtl ng(' ' :nitiai Plan ( ) Revised Plan Date: Participant Initials: CM Initials: Name Social Security ` Number BARRIERS TO REACHING EMPLOYMENT GOAL: (Check all those that apply) A = Adult I = In-School Youth O = Out of School Youth Educational Barriers: (Hard To Serve Categories) ( ) Below Grade Level I ( ) Basic Skills Deficient AIO ( ) School Dropout AO ( ) At Risk of Dropping Out I Other Barriers: ( ) Obsolete skills/DLW ( ) Physical/Health Limitations ( ) Transportation ( ) Child Care ( ) Limited Vocational Skills ( ) Limited Work History ( ) Personal Problems ( ) Housing/Food/Clothing ( ) Legal Problems ( ) Limited English Speaking Ability ( ) Default Student Loans Limited Pre—Employment Skills: ( ) Career Planning ( ) Labor Market Information ( ) Resume ( ) Applications ( ) Interviewing Skills ( ) Other Referrals to Other Resources/Agencies: ( ) yes ( ) no To overcome any barriers to employment, does the individual need to be referred to another resource or agency? If yes, complete the following. Barrier: Referred To: Phone I: Contact Person: Date of Referrals �Requzrement for Self-Sufficiency: (Please consider day care costs, etc. ) What hourly rate of pay is needed to become self-sufficient? Labor Market Information: Has labor market and supply/demand information been reviewed? Specify results obtained from this information. 2 - 940369 ( ) Initial Plan pII CM initials: ( ) Revised Plan Date: Participant Initials: Name ' Social Security Number I Desired Employment Goal: (should be realistic and attainable) • EMPLOYES= AND TRAINING NEEDS: ( ) High School Diploma ( ) Job Readiness ( ) GED ( ) ( ) Pacific Institute Remediation ( ) Career Exploration ( ) Community Work Experience Program (CWEP) ( ) Work Ex ( ) Job Seeking Skills perience/Work Supplementation ( ) Job Skills Training ( ) On-the-Job Training ( ) Job Search Assistance ( ) Limited Internship CoNYSTENCr NEEDS: ( ) Pre-Employment/Work Maturity ( ) Employment Application ( ) Resume ( ) Interview Skills ( ) Labor Market Information ( ) Work Maturity Skills ( ) Other ( ) Basic Skills (Specify needs) ( ) Job Specific Skills Training USupportive Service Needs: Which of the following supportive services does the participant need in order to participate in training and to achieve the stated employment goal? ( ) child care ( ) gas vouchers $ weekly ( ) bus p ( ) eye gl ( ) clothing for training/work ( ) tuition ( ) books/supplies ( ) tools ( ) other Services Needed by other Family Members: (indicate Timeframes) Start Estimated End Outline for Participation: List employment and training needs in the order that they will be addressed. 1. 4. 2. 5. 3. 6. 3 940369 • ) _.._tia. ?_an ( ) ?evisea Plan Date: ?art:=�_ rant Initials: -------- CAS Initials:- i Name i Social Security_ Number Traininc Need as Identified in Outline: II Training Objectives Services to be Provided to Achieve Training Objective Start Estimated Em 1. 2. 3. Other Agency Services/Resources to be Provided 1. Start I Estimated I Esd 2. Participant Activities to Achieve Objective Schedule Start Estimated End L 2. 3. Rational for activities and services selected. Progress Evaluated: Date: Comments: Date:D Progress Evaluated: Date: Comments: 4 Q/ifin[in TRAINING NERD/OBJECTIVE CONTINDATION ( ) Initial Plan ( ) Revises Plan Date: Participant Initials: CA Initials; • 1 Name Social Security Number rTraining Need as Identified in Outlines Training Objectives Services to be Provided to Achieve Training Objective Start Estimated End 1. 2. 3. Other Agency Services/Resources to be Provided start Estimated End 1. 2. Participant Activities to Achieve Objective Schedule Start Hrtimated And 1. 2. 3. Rational for activities and services selected. Progress Evaluated: progress 8valuateds Date: Comments: Date: Comments: 940 two Name Social Security Number , have discussed and developed this Individua Service Strategy with my case manager. I am willing to make every effort to follow through c achieving my goals within the agreed upon time frames. Revisions of this plan can be mutuall made to meet my needs. I realize that planned services are subject to funds availability. T remain a participant in good standing, I agree to do the following: 1. Maintain contact with my case manager at least once a month. 2. Maintain regular attendance in accordance with this plan. 3. Provide progress reports, attendance reports, and grades as required. I understand and agree with this service strategy. I am responsible for learning and using tb skills offered in training. Participant Signature Date Case Manager Signature Dat • Other Agency Signature Datr 5 940369 COUNSELOR LOG NOTES DATE INITIALS COMMENTS '40363 Attachment 15 PLANNED PARTICIPATION AND TERMINATION SUMMARY ADULT I1ST QUARTER I 2ND QUARTER 1 3RD QUARTER 14TH QUARTER 1 1. TOTAL PARTICIPANTS 73 110 I 150 170 2. NEW I 15 40 I 80 115 U 3. CARRY IN -- N/A N/A N/A 4. TOTAL TERMINATIONS 30 60 85 116 5. NEUTRAL TERMINATIONS I 4 I 8 12 16 6. FOLLOW-UP ESTIMATE N/A N/A N/A 7. WELFARE FOLLOW-Up N/A N/A N/A ESTIMATE 8. ENTERED UNSUBSIDIZED I1 EMPLOYMENT I 23 I 39 54 Ro 8a. NON-TROD FOR WOMEN I 2 5 I 6 9. ATTAINED COMPETENCY ENHANCEMENT -10. COMPLETED MAJOR LEVEL OF EDUCATION 5 7 9 14 +-. ENTERED NON-TITLE II TRAINING 12. ALL OTHER I TERMINATIONS 4 9 14 20 13. CARRY OUT I N/A I N/A N/A 54 i PLANNED PROGRAM ACTIVITIES - ADULT I1ST QUARTER 12ND QUARTER I3RD QUARTER I 4TH QUARTER 14. BASIC SKILLS TRAINING 8 19 28 36 i 14a.GED OR EQUIVALENT I 6 I 14 19 I 22 15. OCCUPATIONAL, SKILLS TRAINING 33 48 72 15a.PAID OCCUPATIONAL TRAINING COMBINED W/WORK EXPERIENCE 16. OJT I 4 I 11 I 16 I 23 1- WORK EXPERIENCE 5 I 11 I 16 I 23 18: NON-TROD TRAINING FOR WOMEN 2 5 3 I 14 19. JOB SEARCH I 4 I 3 I 13 17 940369 Attachment 16 1 of PLANNED PARTICr PION AND TERMINATION - I �xY - OUT-OF-SCHOOL 2 scaooL Yanxs I 1ST QUARTER 12ND QUARTER 13RD QUARTER 14TH QM= TOTAL PARTICIPANTS 30 40 2. NEW I 60 77 59 4. TOTAL TNATIONS 4 N/A . 60 5. TOTAL OTRAL NE TERMINATIONS 2111111111.111 10 6. ENTERED UNSUBSIDIZED EMPLOYMENT 3 ails 6a. NON-TOAD FOR WOKEN34 7. CNCOMPETENCY I 12 17 3 7 2 8. REMAINED IN SCHOOL 3 I9. RETURNED TO SCHO 2 10 OL 5 I7 I 8 I lo. cOMPLETED MAJOR LEVEL OF EDUCATION 11. ENTERED NON-TITLE II[ TRAINING 1 7 10 1 ". ALL OTHER ©, I TERMINATIONS 1 3 13. CARRY OUT 6 10 - N/A alltnanilla PLANNED PROGRAM ACTIyinms. - OUT-OF-SCHOOL YOUTH 1ST QUARTER 12ND QUARTER 13RD 14. BASIC SKILLSTRAINING 5 QTR I4TH QIIAR'l�tt 12 I 16 I 23 j 14a.GED OR EQUIVALENT 3 6 10 16 15. OCCUPATIONAL SKILLS I TRAINING 4 13 19 23 15a.PAID OCCUPATIONAL TRAINING COMBINED W/WORK EXPERIEKCE j 16. OJT 37. WORK EXPERIENCE 3 '�R:4le■;.■4p;Y��■dY4:e,1 9 13 15 4 19. COOPERA'r1VE 6 I 8 EDUCATION I 20. NON—TRAD TAINING I I 3 I 4 FOR WOMAN 1 6 21. JOB SEARCH alsaaanamimmlimarin3 I 12 1 16 I II Attachment 16 PLANNED PARTIC ATION AND 2 of 2 TER mThnON Suit SY — IN—SCHOOL YOUTg I 1ST QUARTER 2ND QUARTER I 3RD • TOTAL PARTICIPANTS I 30 QUARTER I 4TH Q 50 I 65 I 74 2. NEW I 15 I 35 59 3. CARRY-IN I i ^ I 50 ( 59 N/A 40N/A 4. TOTAL TERM22.7ATIONS 9 I 24 5. TOTAL NEUTRALI 61 TERMINATIONS 2 5 7 I 10 IDIZED 6. ENTERED UN EMPLOYMENT 20 31 I 6a. NON-TRAD FOR WOMEN 7. ATTAINED COMPETENCY ENHANCEMENT 30 44 I 8. REMAINED IN SCHOOL 5 10 18 I 28 9. COMPLETED MAJOR LEVEL OF EDUCATION I 2 I I 5 I 8 16 10. ENTERED NON-TITLE II I TRAINING 11. ALL OTHER I 2 TENATIONS 2 CARRY OUT N/A I 4 7 .. N/A N/A I 13 PLANNED PROGRAM ALrnv1rtzS - IN-SCHOOL YOUTH 1ST QUARTER I2ND QUARTER 3RD QUARTER I4TH QUARTER 13. BASIC SKILLS I I TRAINING 9 16 29 13a.GED OR EQUIVALENT I I I 37 14. OCCUPATIONAL SRI= TRAINING 12 I 25 40 I 51 14a.PAID OCCUPATIONAL TRAINING COMBINED W/WORK EXPERIENCE 15. OJT 16. WORK EXPERIENCE I 8 16 I 26 I 33 17. UNITED INTERNSHIP 4 I 9 14 I 18 18. COOPERATIVE I EDUCATION I NON-TRAD TRAINING I I I FOR WOMEN 2 4 6 U 20. JOB SEARCH 4 12 8 II 19 I 26 • 940369 r mEmoRAnDum Willie Board of Weld County Commisioners p To W.H. Webster Date April 12, 1994 COLORADO From Walter J. Speckman, Executive Director, Human Resources Subject: Program Year 1994-1995 Job Training Partnership Act Plan Enclosed for Board approval is the Job Training Partnership Act's (JTPA's) Job Training Plan (JTP) for the Weld County Service Delivery Area (SDA) . The JTP covers the program years of 1994 and 1995 and presents an in-depth view of the direction the Weld County employment and training programs will follow over the next two years. The SDA will be provided $457,285 to provide employment and training services to approximately 115 adults and 118 youth during the time period of July 1, 1994 through June 30, 1995. The Private Industry Council has selected a target population in order to reach the individuals who are most in need. The target population for Weld County will be: 1. Adult/Youth Welfare Recipient (single parent and two-parent heads of households) 2. Adult/Youth High School Drop-Out or Potential Drop-Out 3. Individuals with Disabilities 4. Food Stamp Recipients Due to the local need to improve the participant's qualifications for entry level jobs within the local labor market, the major efforts in training will be in the following areas: 1. On-the-Job Training 2. Work Experience 3. Vocational - Job Site 4. Vocational - Institution 5. Classroom Training for Basic Education 6. Job Placement Enhancement Training 7. Private Sector Internships 8. Youth Competency Program 9. Assessment If you have any questions regarding the attached Job Training Plan, please contact me. 940369 Hello