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Address Info: 1150 O Street, P.O. Box 758, Greeley, CO 80632 | Phone:
(970) 400-4225
| Fax: (970) 336-7233 | Email:
egesick@weld.gov
| Official: Esther Gesick -
Clerk to the Board
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931654.tiff
• 0000 0 0 0 0000 0000 0 0 0 0000 I I GENERAL 4 FUND 00000 0 0 0000 0000 0 0 0 0000 ❑ ❑ ❑ ❑ ❑ ❑ 931296 = = LL = = I c N O C CI A ,`fin U U N. LU O O Z c`i U � I. U N ] l(( o o i z Of m d ,.. , Ls. z . o x 0 0 7—+ w N- , W cm p D < N �p /�� U u 00 ❑ tr zgg Cl) N J 0 W -3 •• • VJ D C " Z �' lLJ Z H N v -� 08 C c HUJXQ pp Q 8 2 M 05 W Fyy- tD W pO� • H t�0 N 4-, /^>�' VTT! m • H W W cW WVJ Wct. m 0 KW 0 L_ r d 6 m H W el LL C CI g w U C Cr Z ig W N N ± � p� o m fl Z C id CJ co v = Y..l.. /�� ❑ z N Z O „ N LL LL LL LL J i wm O O Q O I ,i w g V YJa I-- 2 Q CD a W Cit W Jai c0 J+ w � a W FJ �wxy ' f CS j- r—, n ❑ • Q.O O 0 0 CC c4 Inp C O ❑ �.�/) p) .. pp pf j}j}) • O o0 co- V� i 0! v S O = r a e W W N i 0 = ❑ 0 = C 93 9312% 2 O w 0 O ❑ Q• < a = = ,. W N ± 7 O 0 ❑ Ed 3 ¢ oe co d7 O ,- oo w = N 3 pnO c o Z J p c. Uw O C�� M c J r 49 = AO 0 I o c N. 2 U a CI D D ❑ ilt In O �� U O o c o In O 94 g v' w m Cl) CO z W CC/ N u `i. E{} J y w H U O o nv♦i 0 F- N O to •n V/ < v LL 1 �_ Ntg r Z -44- C3) N � / (> cad c CD �� co 6- 1 CZ c a a x W • -3 0 LI C W ,u, H Z liu ^ " LL D Qal p "• g " V //N�'(( N N O V Lis IC( Lo m w as• a. T� W (I� Ce O v W N Z yII . ,E O In W N I S] N_ o = CD >- " D � q) O CJ T D> h [(t o o J N O OO < N 11 = O O = O O = ❑ = = ❑ 94 931296 `. 0) T _ m 0) N _ 0) ^^,, - W W N `) 1-5 a) _ O) c \ T G _ E ,�i E o m e L i a m . •V L0 C7 O rn } m ^' tn T L C7 O - co c 0) / V) ,= T W a] c a fff ~ ��RR h V 'O O - rn L cb •C U c� RS Ws _ co w 0) a) T N Ct C rn I , I ,CD` 0 0 0 0p 0° -, e° 0 O 03 <00 7 N O N 95 931206 cr m M co 92 c t - N O) c a) ^` W a Cl, N u) C N 0 K rn c cc Y V C.) E -E' C C ° a 4.• O lim C 'Zs ` �_ L U) .y =O = `° `� a o O 15 O C ' a cC) E > E o o al O o a �i; T L a I'- m a) CD a) T Ui 1.12 vrao C Y a) 0,9 �' O 0 0 up 0 O CD O c0 (O V N 96 931206 1- cn C -_ aN C a) Rt ii O 2 m c..) i a' o _ a) a _ � CD 2 .Fr D C TD IIIM C ‘14 ED Mai g : IMIII CD COO a. CO d d Cu o o r \ m x a) fl C co m ) > r°nNi- }' c c`a N ~ W al C a > I� •_ E 0 - m E U -Quu }� co V T a EIS — r a) T U) Vass U m C a)T C , t , 1 , I , I 8 0 0 0 0 0 0 U 0 0 0 00o 0- o� o O 0 0 V 0 00 • 97 9312636 GENERAL IrlinbiI) SUMMARY The General Fund accounts for all financial transactions of the county that are not properly accounted for in other funds . Ordinary operations of the county such as public safety, county administration, and other activities financed from taxes and general revenue are reflected in this fund. The General Fund is funded at the level of $24,395, 547, up 5.3% in 1994. General government functions are up $1,353, 408, primarily due to 1994 being an election year, and the addition of expenditures for computer services in the General Fund into one general government budget unit. Public safety is up $239,587. The drug task force increased $78, 175. A major impact is the decrease of communication costs due to the consolidation of communications and criminal records with the City of Greeley. The recommended budget shows a decrease of $432, 978, with a one- time offsetting increase for a new criminal justice information system of $860,023. Subsidies to human resources are down $44, 396 based upon the policy adopted in 1993 to end such payments. Other budget units are relatively stable. Salary increases averaging 4% are included in the budget at a gross cost of $708,963 . The 1994 available resources to the General Fund amount to $24, 695, 547 compared to $23, 465, 470 in 1993, up $1,230,077, or 5.2%. Property tax is $15,897, 618, up $1, 134, 911 or 7. 7%. Licenses and permits are up $17, 770. Charges for services are up $380, 928 due primarily to Sheriff's revenues for the housing of state inmates and computer service chargebacks. Fee accounts are up $116,364 primarily in Clerk and Recorder fees. Intergovernmental revenues are down $57, 183 in community correction contracts. Other revenues remain stable. A beginning fund balance of $491, 464 is anticipated for funding a portion of the 1994 budget. An estimated ending fund balance of $300,000 is projected for year-end 1994. This amount serves as an additional contingency amount during the fiscal year. In addition to the regular Contingency Fund is the Emergency Reserve Fund required under the TABOR Amendment which passed in 1992. This adjusted fund balance amount is consistent with the anticipated ending fund balances for the last few years. 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C) 03 T 1N Q1 4 Z 0 0 O O 112 931296 BUDGE T LIN I T SLT 4 &AP Y AGENCY/DEPARTMENT NAME: RCARn nF rnr'4ry rn'.1TsSTnNFRs BUDGET UNIT TITLE AND NUMBER: nffiro of tho Rnarrl -- ni-in n DEPARTMENT DESCRIPTION: Statutory head of county government. Each major department is overseen by one Commissioner, with each Commissioner serving as an assistant in another area, on a rotating basis each year. Statutory duties also include sitting as a Board of Equalization to hear appeals on tax assessments; sitting as the County Board of Welfare; and filling, by appointment, all vacancies in county offices except the Board of Commissioners. ACTUAL BUDGETED REQUESTED FINAL RESOURCES LAST FY CURRENT FY NEXT FY NEXT FY Personnel $ 254, 879 $ 251, 922 $ 251, 922 $ 277, 030 Services/Supplies 57, 991 65,899 68, 935 66, 241 Capital/Credits j 0 0 0 Gross County Cost 312,870 317, 821 320,857 343,271 Revenue 0 0 0 0 Net County Cost $ 312,870 $ 317,821 $ 320, 857 $ 343.271 Budget Positions 6 6 6 6 SUMMARY OF CHANGES: Budget has an increase of $3, 036 composed of an increase in membership dues ($1, 136) , postage ($200) , and mileage ($2, 000) , which is offset by a reduction in meals ($300) . Final budget adjustments include salary increases of $25, 108, and computer charges of ($2,694) transferred to budget unit 01-1191. OBJECTIVES: Board objectives are the strategic objectives for the entire county. See Strategic Objective Section in Budget Message. WORKLOAD ACTUAL ESTIMATED PROJECTED n/a FINANCE/ADMINISTRATION RECOMMENDATION: Recommend approval. BOARD ACTION: No change. 113 9312'!6 BUDGE T UN I T S UMMARY AGENCY/DEPARTMENT NAME: rnwv iTTnRVFY BUDGET UNIT TITLE AND NUMBER: rnttnr y 4t r nrnpy -- r11-1 n 1 2 DEPARTMENT DESCRIPTION: Renders opinions on constitutional questions . The County Attorney defends any lawsuits against Weld County and brings civil actions for enforcement of county regulations. Of three full-time assistants, two share the responsibilities of the County Attorney, while one enforces child support obligations and handles dependency neglect cases. ACTUAL BUDGETED REQUESTED FINAL RESOURCES LAST FY CURRENT FY NEXT FY NEXT FY Personnel $ 367, 794 $ 380, 822 $ 296, 106 $ 309, 772 Services/Supplies 90, 026 50,346 79,446 60, 655 Capital/Credits 0 0 0 0 Gross County Cost 457,820 431, 168 375,552 370,427 Revenue 146,558 140,000 140, 000 140,000 Net County Cost $ 311, 262 $ 291, 168 $ 235,552 $ 230,427 Budget Positions 7 7 6 6 SUMMARY OF CHANGES: Budget reflects restructuring of staff with the new County Attorney and the elimination of one attorney position, with an offsetting $25,000 increase in professional services for outside counsel. Supplies are up $2,200, postage is up $400, and membership is up $1,500. Overall, the budget is down $55.616 over last year. Revenues from Social Services are stable at $140,000. Final budget adjustments include salary increases of $15, 666, and computer charges of ($18,791) transferred to budget unit 01-1191. OBJECTIVES: 1) Continued maintenance of current litigation files - avoiding any adverse judgments against Weld County; 2) Maintenance, on a current basis, of all child support and assistance in dependency and neglect and child abuse matters for Social Services; 3) Continued representation of all units of county government in all matters pursuant to Statute and the Weld County Home Rule Charter. 114 COUNTY ATTORNEY -- 01-1012 (CONTINUED) WORKLOAD ACTUAL ESTIMATED PROJECTED Litigation-Co. Commissioner 35% 35% 352 Social Services - Support and Juvenile 35% 35% 35% Other Departments 25% 25% 25% Bankruptcy Matters 5% 5% 5% FINANCE/ADMINISTRATION RECOMMENDATION: Recommend approval. BOARD ACTION: No change. 115 9312,"_?ti BUDGET UNIT S UMMA I ' AGENCY/DEPARTMENT NAME: PPaLTr TRITSTFr BUDGET UNIT TITLE AND NUMBER: PIThI i r• Triicrop -- (11-1011 i DEPARTMENT DESCRIPTION: Performs the duties of public trustee in the county as prescribed in CRS 38-37-101 et. seq. , 1973. County General Fund provides supplies only, salaries and operating costs are funded by public trustee fees outside of county budget. ACTUAL BUDGETED REQUESTED FINAL RESOURCES LAST FY CURRENT FY NEXT FY NEXT FY Personnel Services/Supplies $ 3, 331 $ 4,000 $ 4, 000 $ 4,000 Capital/Credits 0 0 0 0 Gross County Cost 3,331 4.000 4,000 4, 000 Revenue 0 0 0 0 Net County Cost $ 3,331 $ 4, 000 $ 4, 000 $ 4, 000 Budget Positions SUMMARY OF CHANGES: Due to the passage of HB1252 in 1988, Section 38-37- 105(3) requires all expenses of the office to be paid from the Trustee fees prior to payment to the Treasurer. Excess funds are to be maintained in a special reserve fund until one year's operating costs are accumulated. This could take several years in Weld County. Based on HB1252, no revenues are budgeted for 1994. However, per Section 38-37- 122, CRS, county must continue to furnish all books, blanks, and stationery for the use of the Public Trustee for a total cost of $4.000. OBJECTIVES: Perform statutory duties as prescribed by CRS 38-37-101 et. seq. , 1973. WORKLOAD ACTUAL ESTIMATED PROJECTED Foreclosures 558 600 600 Releases 6, 753 6,500 6, 500 FINANCE/ADMINISTRATION RECOMMENDATION: Recommend approval, per Section 38-37-122. See following page for Public Trustee budget maintained independent of Weld County's budget as a state office. BOARD ACTION: No change. 116 WELD COUNTY PUBLIC TRUSTEE BUDGET - 1994 REVENUE: Foreclosure Fees $ 43,000 Release Fees 104,000 Miscellaneous Fees 2,400 Interest 2,800 TOTAL REVENUE $ 152,200 EXPENSES: Advertising $ 22, 000 Bank Charges 1, 000 Dues and Subscriptions 800 Employment Taxes 5,300 Employee Benefits 3,000 Equipment Leases 1, 500 Insurance and Bonds 700 Miscellaneous Expense 1,000 Office Supplies 1,000 Postage 3,000 Professional Fees 1,000 Recording 37, 000 Rent 5, 600 Salaries 66,300 Telephone 2,200 Travel and Conferences 350 TOTAL EXPENSES $ 151, 750 EXCESS OF REVENUE OVER EXPENSES $ 450 BEGINNING FUND BALANCE $ 46,000 ENDING FUND BALANCE $ 46, 450 117 931296 BUDGE T UN I T S UMMARY AGENCY/DEPARTMENT NAME: P[ ANNTVG AND 7nNTvr, BUDGET UNIT TITLE AND NUMBER: P1.inning DEPARTMENT DESCRIPTION: Provides the Weld County Planning Commission with research and recommendations regarding land-use decisions in relationship to the Weld County Comprehensive Plan, issues permits, and administers zoning and subdivision ordinances. ACTUAL :` BUDGETED REQUESTED FINAL RESOURCES LAST `FY: CURRENT FY ,, NEXT:.FY NEXT FY Personnel $ 228,888 $ 266,520 $ 266,520 $ 300, 563 Services/Supplies 52,356 49,345 50,545 31,921 Capital/Credits - 36,223 - 40, 743 - 45, 431 -- 45,431 Gross County Cost 245,021 275. 122 271,634 287,053 Revenue 180,498 157, 130 174, 900 174, 900 Net County Cost $ 64, 523 $ 117, 992 $ 96, 734 $ 112, 153 Budget Positions 8 8 7. 5 8.5 SUMMARY OF CHANGES: Increase of $1,200 in services/supplies due to increases in operation of county vehicles and cost of depreciation. Increase of $4,688 in credits due to personnel changes and adjustment in FTE's for different positions for charge back to Building Inspection budget. Increased revenues can be expected for 1994 if the recommended fees for land-use applications are approved ($17, 778) . Budget reflects mid-year restructuring of staff with one position converted to part-time. Final budget adjustments include salary increases of $2,043, and computer charges of ($19, 624) transferred to budget unit 01-1191, and phone cost increases of $1,000. OBJECTIVES: 1) Develop and coordinate programs and activities that contribute to the orderly growth and development of the county; 2) Provide recommendations to ensure land-use applications are consistent with the county's Comprehensive Plan, Zoning Ordinance, and Subdivision Regulations; 3) Provide equitable fee schedules that recover county processing costs for all land-use applications; 4) Minimize the number of zoning violations; 5) Provide information to the general public on the county's land-use policies, programs, ordinances, and permits. 118 PLANNING -- 01-1014 (CONTINUED) WORKLOAD ACTUAL ESTIMATED PROJECTED Administrative/support 4,872 4, 437 4, 611 staff Planning staff 6,960 6, 960 6,090 Land-use Applications 301 296 257 Public Inquiries/Department 11,406 12,000 10,000 Responses Zoning Investigations 123 200 100 FINANCE/ADMINISTRATION RECOMMENDATION: Recommend approval of budget and fee increases ($17, 778) . BOARD ACTION: The Board took the following actions: 1. Approved the recommended fee increases, plus added new fees for the following activities: A. Composite site fee ($2,500) B. Board of Adjustment appeal fee ($180) C. Administrative fee ($180) D. Building permit on illegal parcel ($180) 2. An additional planner for the development of a long-range planning program was approved at a cost of $32, 000. 119 3 3i2 6 BUDGE T UN S T SUMMARY AGENCY/DEPARTMENT NAME: FTNAN T 4Nil_ 4nMT11TCTR4TL{1?V BUDGET UNIT TITLE AND NUMBER: Clark rn rhP Rnard -- (11-1615 DEPARTMENT DESCRIPTION: The Clerk to the Board records all meetings and hearings of the County Commissioners, retains all records of the Board, and processes liquor licenses. t ACTUAL BUDGETED REQUESTED FINAL RESOURCES LAST FY CURRENT FY NEXT FY NEXT FY Personnel $ 53,327 $ 53,205 $ 53,205 $ 56,373 Services/Supplies 26,442 31, 198 31, 109 14, 813 Capital/Credits 0 0 0 0 Gross County Cost 79, 769 84, 403 84,314 71, 186 Revenue 1,696 1,400 1,600 1,600 Net County Cost $ 78,073 $ 83,003 $ 82, 714 $ 69,586 Budget Positions 2.5 2.5 2.5 2.5 SUMMARY OF CHANGES: Revenues are up $200 from copies. Overall service and supplies have been reduced $89. Individual accounts have been shifted around to reflect expenditure patterns. Final budget adjustments include salary increases of $3, 168, and computer charges of ($16,296) transferred to budget unit 01-1191. OBJECTIVES: 1) Maintain all records for Board of County Commissioners; 2) Evaluate and document all procedures with the transfer of the function from Clerk and Recorder. WORKLOAD ACTUAL ESTIMATED PROJECTED Commissioner Meetings 96 96 96 Hearings 143 143 143 Liquor Licenses 40 40 40 BOE Hearings 38 300 75 FINANCE/ADMINISTRATION RECOMMENDATION: Recommend approval. BOARD ACTION: No change. 120 931296 BUDGET LJNST SUMMARY AGENCY/DEPARTMENT NAME: rTFRK 4Mn RFrnRnFR BUDGET UNIT TITLE AND NUMBER: rlprk and Rarnrdpr -- 01-1071 DEPARTMENT DESCRIPTION: Oversees two divisions : 1) Recording records, microfilms, processes and provides certified copies of all legal documents, issues marriage licenses, conducts lien searches; and 2) Motor Vehicle collects registration fees, specific ownership tax, sales tax and files chattel mortgages on motor vehicles, processes title applications, maintains files on all titles and license plates issued in Weld County, provides law enforcement agencies with vehicle registration information. ACTUAL BUDGETED REQUESTED FINAL RESOURCES LAST FY CURRENT FY NEXT FY NEXT FY Personnel $ 848, 861 $ 880,268 $ 880, 268 $ 931, 613 Services/Supplies 142, 225 205, 040 206, 040 119, 007 Capital/Credits - 5,000 - 5,000 - 5, 000 - 5, 000 Gross County Cost 986, 086 1,080,308 1, 081,308 1, 045, 620 Revenue 1, 427, 019 1,260, 000 1, 430, 000 1, 430, 000 Net County Cost $ -440, 933 $ -179, 692 $ -348, 692 $ -384,380 Budget Positions 37 37 37 37 ] SUMMARY OF CHANGES: Budget is down $2, 000 in printing with offsetting increase in repair and maintenance of $1, 000, for a net reduction of $1, 000. Revenues are up $170, 000 based upon historical volume. Final budget adjustments include salary increases of $51, 345, and computer charges of ($100, 642) transferred to budget unit 01-1191, and phone cost increases of $1,000. Added $12, 609 for repair and maintenance. OBJECTIVES: 1) Maintain records in all departments; 2) Provide statutory services to the public for the office of the Clerk and Recorder. WORKLOAD ACTUAL ESTIMATED PROJECTED Vehicle Registration 177, 298 179,000 180,000 FINANCE/ADMINISTRATION RECOMMENDATION: Recommend approval. BOARD ACTION: Board added $12, 609 for repair and maintenance of equipment to cover contracts for equipment acquired in recent years. No other changes. 121 9312196 SLJD(74E'I UNIT SLJIIIMAF2y AGENCY/DEPARTMENT NAME: rIFRK AND RFrnPnRR BUDGET UNIT TITLE AND NUMBER: Flerrinns -- 01-1025 DEPARTMENT DESCRIPTION: The Elections Department conducts primary and general elections every two years, conducts voter registration, maintains records alphabetically and by precinct, conducts schools for election judges, provides supplies for elections, issues certificates of registration for proof of age and citizenship for international travel, service municipal clerks, and conducts special elections. ACTUAL BUDGETED REQUESTED FINAL RESOURCES LAST ;FY CURRENT FY NEXT FY NEXT FY Personnel $ 184, 474 $ 105. 124 $ 180,324 $ 183,830 Services/Supplies 310,253 107, 777 222, 577 128,854 Capital/Credits 0 0 0 0 Gross County Cost 494, 727 212, 901 402, 901 312, 684 Revenue 12,552 0 0 0 Net County Cost $ 482, 175 $ 212. 901 $ 402, 901 $ 312, 684 Budget Positions 4 I 4 I 4 4 l SUMMARY OF CHANGES: 1993 was funded at off-election year level of $212, 901. The funding level of 1992 included the primary, general and Presidential Preference Primary for a cost of $494, 727. 1994 funding level includes funding for the general and primary elections only for an estimated cost of $402, 901. Final budget adjustments include salary increases of $3,506, and computer charges of ($93, 723) transferred to budget unit 01-1191. OBJECTIVES: 1) Register voters and maintain records; 2) Conduct elections; 3) Instruct and assist municipal clerks in forms and law changes. 122 9012% Elections -- 01-1025 (CONTINUED) WORKLOAD ACTUAL ESTIMATED PROJECTED Registered Voters (1992) 68,079 n/a 69,000 Votes Cast (1992) 55,041 n/a 56,000 FINANCE/ADMINISTRATION RECOMMENDATION: Recommend approval. BOARD ACTION: Board to increase the rate paid election judges from $50/election to $60/election effective January 1, 1994. No other changes. 123 931296 BUDGE'I' UNIT SUMMARY AGENCY/DEPARTMENT NAME: TRFAST1RFR • BUDGET UNIT TITLE AND NUMBER: TrPasitrPr -- (11-1(111 DEPARTMENT DESCRIPTION: The Weld,County Treasurer takes custody of county funds, such as collecting taxes and disbursing funds collected for the state, county school districts, municipalities and special districts. The Treasurer deposits county funds in banks in the county. Funds may be invested, but state statute limits the type of investment. ACTUAL BUDGETED REQUESTED FINAL RESOURCES ' : LAST . EY CURRENT if NEXT FY NEXT FY Personnel $ 321, 305 $ 329, 739 $ 334, 739 $ 364, 172 Services/Supplies 188,562 215,217 215,217 113, 764 Capital/Credits 0 0 0 0 Gross County Cost 509,867 544, 956 549.956 477, 936 Revenue 633, 822 576,000 640, 000 640,000 Net County Cost $ -123, 955 $ -31, 044 $ -90,044 $ -162, 064 Budget Positions 12 12 12 12 SUMMARY OF CHANGES: Request includes $6,558 to upgrade all Office Tech II positions to Office Tech III positions. All other line items are unchanged. Final budget adjustments include salary increases of $27,875, and computer charges of ($102, 453) transferred to budget unit 01-1191, and phone cost increases of $1,000. OBJECTIVES: 1) To effectively collect taxes and to pass through funds to the state, school districts, special districts, municipalities, and county; 2) To assure the greatest return on investments with the maximum amount of safety; 3) To maintain rapport with all agencies and all constituents of the county; and 4) To make a maximum effort to collect on bankruptcies. 124 912116 TREASURER -- 01-1031 (CONTINUED) WORKLOAD ACTUAL. ESTIMATED PROJECTED Tax Collection 92. 116.807 92,000. 000 92,000, 000 Number of tax notices 78,018 80, 000 82, 000 Investments as of year end 20,914, 185 20,000, 000 20.000,000 FINANCE/ADMINISTRATION RECOMMENDATION: The request is for the authorization of Office Technician III level for three Office Technician II positions. Department Justification: 1. Office Technician II positions in the Treasurer's Office work directly with the public collecting taxes. 2. Office Technician II's are cross-trained and can do Office Tech IV level duties if needed. 3. With the ability to promote these employees, morale would increase and turnover would decrease. Staff Comments: If a policy decision is made to approve this request, the immediate cost could be $111,492 versus $6,558, if all eligible current county Office Technician II's outside of the Treasurer's Office were promoted to Office Technician III's. This proposal would be hard to justify unless it was made a county-wide policy. Recommend denial. Policy decision. BOARD ACTION: The Board approved to request for flexibility to staff three Office Technical II and Office Technician III positions at the discretion of the Treasurer. Annual maximum cost is $6,558. Individuals will only be promoted based upon performance, and not by tenure in the position. 125 BUDGE'I' UN I T S UMMARY AGENCY/DEPARTMENT NAME: ASSFSSnR'4 nFFT( BUDGET UNIT TITLE AND NUMBER: &caecnr' c nffira -- nl-1n41 DEPARTMENT DESCRIPTION: Does the assessment on all properties in Weld County. Is responsible for placing proper value on all real and personal property. Keeps copies of current tax roll in alphabetical sequence and also by parcel number. ACTUAL , BUDGETED REQUESTED FINAL RESOURCES LAST FY CURRENT FY . NEXT FY NEXT FY Personnel $ 984, 154 $1,025, 793 $1, 047,535 $1,080,276 Services/Supplies 554, 702 490, 104 491,662 146,300 Capital/Credits 0 0 0 0 Gross County Cost 1,538,856 1,515, 897 1, 539, 197 1,226,576 Revenue 131,963 28,500 28, 500 28,500 Net County Cost $1, 406,893 $1, 487,397 $1,510, 697 $1, 198, 076 Budget Positions 37 37 38 37 SUMMARY OF CHANGES: Request includes an additional appraiser position for oil and gas ($21, 742) , not included in the recommended budget. Supplies and services are up $1,552 for NOV's and postage in 1994, since the TABOR Amendment requires all taxpayers receive NOV's each year even in a non- appraisal year. Final budget adjustments include salary increases of $54,483, and computer charges of ($355, 362) transferred to budget unit 01-1191. Map service costs were increased $10,000. OBJECTIVES: 1) To carry out the mandate of the General Assembly to equalize property value within the county; 2) To finish the modifications of the neighborhoods so that they fit better in the mass appraisal system; and 3) To complete the mass appraisal of property in the county in a manner that contributes to the concept of equalization and is not disruptive to county government. 126 91216 ASSESSOR'S OFFICE -- 01-1041 (CONTINUED) WORKLOAD ACTUAL ESTIMATED PROJECTED Inspect Parcels (real and personal) 5, 600 7, 100 7, 100 Verify Sales 200 1,200 200 Building Permits 1,000 1,000 1, 100 FINANCE/ADMINISTRATION RECOMMENDATION: The addition of an Appraiser at a cost of $21, 742 is justified as follows: 1. 1, 200 field inspections are currently being done in the oil and gas and commercial area by 1.5 FTE' s. Of these, approximately 1, 000 of them are new oil and gas accounts . 2. State auditing standards require a minimum of 20% of all properties to be done by county audit. 3. This would require the audit of 2, 600 accounts. 4. We are anticipating at least as many new accounts in oil and gas this year as last (1,000) . 5. These new accounts would add 200 more required audits. 6. Weld County has been below the state standard the past two years (1, 675 accounts in 1991 and 1,220 accounts in 1992) . 7. A letter was sent to the counties by the state indicating their intent to enforce the 20% standard for the 1993 assessment year. 8. The estimate is that a full time field person could inspect 2, 000 accounts per year. Staff Comment: Issue is a policy decision. Staff does not recommend a position. There are some performance issues with staff in this area that need to be addressed. In addition, a cooperative arrangement with the additional Building Inspection Technician in Building Inspection could be used to inspect for both the Assessor and Building Inspection purposes. BOARD ACTION: Board denied the above request. Assessor will work with Planning to use Building Technician to inspect oil and gas for Assessor as he inspects for building permits. Due to increased volume of map changes caused by new construction in the county, the Board increased Professional Services for mapping contract by $10,000. 127 9312UU6 BUDGE T UN I T S UMMA RY AGENCY/DEPARTMENT NAME: Ri'TT nINrs Arun aRnii'snc nFP&RT'.1FST BUDGET UNIT TITLE AND NUMBER: MaintPnanra of Ritildingc/Planr -- 01-1(161 DEPARTMENT DESCRIPTION: Maintains all county buildings and grounds in the fields of: air conditioning, heating, plumbing, carpentry, painting, electrical, lawn and grounds care, furniture moves, snow removal, etc. Performs cleaning tasks in Courthouse, Centennial Complex, Headstart, Human Resources Building, Social Services, Library, South County Services Building, Road and Bridge Headquarters, Ambulance Buildings, and Weld Business Park Administrative Buildings . ACTUAL BUDGETED REQUESTED FINAL RESOURCES LAST FY CURRENT FY NEXT FY NEXT FY Personnel $ 853.614 $ 882,830 $ 864,204 $ 900, 132 Services/Supplies 853,341 936,234 966, 234 948,516 Capital/Credits - 259,835 - 235,500 - 265,500 - 265,500 Gross County Cost 1, 447, 120 1, 583, 564 1,564,938 1,583, 148 Revenue 120, 475 129, 240 130, 000 130, 000 Net County Cost $1,326, 645 $1,454,324 $1, 434, 938 $1, 453, 148 Budget Positions 33 34 33 33 SUMMARY OF CHANGES: With the mid-year staff restructuring, salaries have been reduced $18, 626 and have absorbed the Jail Trustee Supervisor position of $23, 970 for a total savings of $42,596. Service and supplies are up $30,000, primarily due to inflation in utilities and added maintenance costs for the additional buildings that are off warranty in 1994. Chargebacks are up $30,000 to offset service and supply increases. Revenues are up $760. Final budget adjustments include salary increases of $35,928, and computer charges of ($21, 718) transferred to budget unit 01-1191, and phone cost increases of $4, 000. OBJECTIVES: 1) Maintain Weld County property to the highest standards possible; 2) Complete all capital projects approved by the Board. 128 9a1 2o6 MAINTENANCE OF BUILDINGS/PLANT 01-1061 (CONTINUED) WORKLOAD ACTUAL ESTIMATED PROJECTED Administration (2) 4. 176 hrs 4. 176 hrs 4,176 hrs Security (4) 8.352 hrs 8,352 hrs 8,352 hrs Maintenance (work orders) 4, 953 5,000 5,000 Custodial (sq. ft. ) 223.576 259, 576 264, 076 FINANCE/ADMINISTRATION RECOMMENDATION: Recommend approval. BOARD ACTION: No change. 129 . 396 BUDGET T.J I SUMMARY AGENCY/DEPARTMENT NAME: rni1NTy rouNrTT BUDGET UNIT TITLE AND NUMBER: rnnnry rnvnril -- 01-1110 DEPARTMENT DESCRIPTION: Weld County's Home Rule Charter provides for a five member unsalaried County Council chosen in non-partisan elections. Major responsibilities of the Council are setting salaries of all elected officials, filling vacancies in the Board of County Commissioners, reviewing county government and making periodic reports to the citizens, and authorizing an increased levy in ad valorem taxes if requested by the County Commissioners. ACTUAL BUDGETED REQUESTED FINAL RESOURCES LAST FY CURRENT FY NEXT FY NEXT FY Personnel $ 8, 622 $ 9,216 $ 9,216 $ 10, 698 Services/Supplies 2,031 11, 769 9,671 9, 671 Capital/Credits 0 0 0 0 Gross County Cost 10,653 20, 985 18,887 20,369 Revenue 0 0 0 0 Net County Cost $ 10,653 $ 20, 985 $ 18, 887 $ 20, 369 Budget Positions 1 1 1 1 SUMMARY OF CHANGES: The amount budgeted for Performance Audits has been reduced by $2, 148. Final budget adjustments include salary increases of $1, 482. OBJECTIVES: 1) Comply with various Home Rule Charter-outlined responsibilities, responding to situations as they arise; 2) Performance audits of county departments as determined to be necessary; and 3) Investigate policies and procedures of county government and make reports to the people of Weld County of the findings by County Council.. WORKLOAD ACTUAL ESTIMATED PROJECTED Performance Audits 0 1 as necessary FINANCE/ADMINISTRATION RECOMMENDATION: Recommend approval. BOARD ACTION: No change. 130 9312% N Si r r,11::2 O C N 03 Wu) ca = C a o - m L C E. I. U a 0 L °co O cc' mCU V/ N 0 a) � m NI . ellia� u... 1O r- a E 0o M WI U D m n ain _a) 0 m o U _C — rn T Y C I _ ` 0 O 0 0 0 0 0 N O G90 c0 c 0 N O 131 9, N Q -- -- - 01 _ „ T 32 (� - - a) Cli i O as V . w O` C a co > a - m LSI W C ? O T O J ¢ v \ D _ _ m as E w d i it. o Iii -c o m >- O O0el c _ _ > 4.0 o3. dela in Q 'i O ia V O o - m s a El m r a.) CZ \ a7) U rn C r 4-a) 0` O O O O O O O O' t No co COO C ni O O Ca)V r r ,-- 132 9312'JG BUDGE T UN 2 T SUMMARY AGENCY/DEPARTMENT NAME: DTSTRTfT 4TTf1RNFY BUDGET UNIT TITLE AND NUMBER: nietrirt 4ttnrnPy -- 01-1111 DEPARTMENT DESCRIPTION: Prosecutes crimes upon complaints of citizens or investigation & complaint of law enforcement agencies; answers all criminal complaints of the people; handles such civil matters as juvenile actions, and non-support actions; serves as attorney for all county officers except the County Commissioners; handles consumer fraud and welfare fraud complaints. ACTUAL BUDGETED REQUESTED FINAL RESOURCES LAST FY CURRENT FY NEXT FY NEXT FY Personnel $1, 117, 862 $1, 156,333 $1, 166, 012 $1,201, 779 Services/Supplies 322,314 107,208 105,505 130,508 Capital/Credits 0 0 0 0 Gross County Cost 1,440, 176 1,263,541 1,271,517 1, 332, 287 Revenue 71, 779 59,000 71, 000 71,000 Net County Cost $1,368,397 $1,204, 541 $1, 200,517 $1,261,287 Budget Positions 28 28 28 28 SUMMARY OF CHANGES: Budget request reflects upgrade of Office Manager to Supervisor ($6,388) and upgrade of Deputy District Attorney V to Chief Deputy of Juvenile ($3,291) . Decrease in PERA ($400) and Motor Pool ($3,000) . Increase in other office supplies line item of $1,300. Final budget adjustments include salary increases of $42, 155 and phone cost increases of $25, 000. Chief Deputy position upgrade also added $3,291 to salaries. OBJECTIVES: Prosecute cases as indicated below in workload measure. 133 93129G DISTRICT ATTORNEY -- 01-1123 (CONTINUED) WORKLOAD ACTUAL ESTIMATED PROJECTED File Juvenile Cases 611 625 650 Investigate Check Cases 2730 2693 2700 Consumer/Criminal Complaint 27 30 30 County Court Trials 121 100 100 District Court Trials 19 30 30 Prosecute District and 16,369 16, 234 16,300 County Cases FINANCE/ADMINISTRATION RECOMMENDATION: The following are the position requests and recommendations: 1. Upgrade of the Office Manager to a DA Supervisor. This position is taking on more responsibilities. It is no longer meeting the Office Manager standards set by the Personnel Department. Her duties exceed any other Office Manager in the County system. This request has been considered by the Board for the last four years. Cost: $6, 388 Staff comments: The highest level the county has for like positions is Office Manager. Although this position is not an exact "match" to other Office Manager positions, it should remain as an Office Manager. Other departments do have similar levels of responsibilities and duties for their Office Managers. These departments within the county could make similar arguments for upgrade for their Office Managers. The turnover for this type of position has historically been very low. Staff recommendation: Denial 2. Upgrade of a Deputy DA V to Chief Deputy. A Chief Deputy District Attorney position is being requested for the current Senior Deputy District Attorney in the Juvenile Division. A supervisory position is needed due to the increase in caseloads and additional employees added to the division. Cost: $3,291 Policy Issue. 134 9312!„`b DISTRICT ATTORNEY -- 01-1123 (CONTINUED) BOARD ACTION: Board denied the request to upgrade the Office Manager position, but did approve the upgrade of the Juvenile Division Chief due to the increased juvenile caseload and staffing increase in this area ($3,291) . 135 9312116 BUDGET UNIT SUMMARY AGENCY/DEPARTMENT NAME: nTCTRTCT 4TTC1RNFY BUDGET UNIT TITLE AND NUMBER: Tnvpnita I'livorcinn -- C11-1175 DEPARTMENT DESCRIPTION: Reviews & recommends charges in juvenile cases to reduce the juvenile caseloads for the Courts and Probation. Counseling component provides intense supervision, counseling & other services to juvenile offenders who would otherwise be prosecuted through the Courts. ACTUAL BUDGETED REQUESTED FINAL RESOURCES LAST FY CURRENT FY. NEXT FY : NEXT FY Personnel $ 130,684 $ 155, 322 $ 155, 322 $ 160,687 Services/Supplies 10,456 15,608 15, 608 15,608 Capital/Credits 0 0 0 0 Gross County Cost 141, 140 170,930 170, 930 176,295 Revenue 25, 174 26,678 26,678 26, 678 Net County Cost $ 115,966 $ 144,252 $ 144,252 $ 149, 617 Budget Positions 4.5 5 5 5 SUMMARY OF CHANGES: No changes for 1994. Maintaining 1993 level of funding. Final budget adjustments include salary increases of $5,365. OBJECTIVES: To provide a community based alternative to the formal court system for juveniles who have been taken into custody more than once for misdemeanor offenses or once for a felony, and therefore, would likely result in a juvenile filing. In addition, to provide shoplifting and adolescent groups to first-time offenders and Parent Orientation Groups for parents of juveniles participating in the program. 136 JUVENILE DIVERSION -- 01-1125 (CONTINUED) WORKLOAD ACTUAL ESTIMATED PROJECTED Provide counseling and supervision to state- criteria juvenile offenders 205 185 185 Collect restitution payments from juvenile offenders and disburse to victims of their crimes 10,992 7,500 7, 500 Supervise juvenile offenders in serving hours of assigned community service 2,455 1,000 1,000 Reduce short-term recidivism 14% 10% 102 Offer education in groups to first-time offenders 7 7 7 FINANCE/ADMINISTRATION RECOMMENDATION: Recommend approval. BOARD ACTION: No change. 137 BUDGE T UNIT SUMMARY AGENCY/DEPARTMENT NAME: nTSTRTCT ATTC)RNFI/ BUDGET UNIT TITLE AND NUMBER: Victim ascicranra -- f11-117 DEPARTMENT DESCRIPTION: Provides services for victims of crime through the Federal Victims of Crime Act and Victim Assistance Law Enforcement. ACTUAL BUDGETED REQUESTED FINAL RESOURCES LAST FY CURRENT FY NEXT FY NEXT FY Personnel $ 90. 784 $ 94,382 $ 111,834 $ 112, 462 Services/Supplies 13,441 11,848 20,256 20,256 Capital/Credits 0 0 0 0 Gross County Cost 104,225 106,230 132,090 132, 718 Revenue 80.997 69,542 69, 542 69, 542 Net County Cost $ 23,228 $ 36, 688 $ 62,548 $ 63, 176 - - r Budget Positions 3.5 3.5 4.5 4.5 SUMMARY OF CHANGES: An increase of $25,860 was approved to fund one (1) FTE Office Tech II and Supplies and Materials to fulfill the Victims Rights Amendment obligations by statute, per House Bill 92-1207. Final salary increases of $689 are included in the final budget. OBJECTIVES: 1) To investigate and prepare victim applications for the victim compensation board; 2) To advise and coordinate activities for the VALE board; 3) To prepare victim impact statements; 4) To advocate for, counsel and provide referral services for victims of crime; 5) To keep victims appraised of case status. WGRXLOAD . ACTUAL ESTIMATED PROJECTED Provide counseling services to crime victims 1250 1000 3000 Process applications for victim compensation 625 500 1000 Advocate for victims of domestic violence 520 390 500 Use volunteers in program 1500 2500 1500 138 9J12s VICTIM ASSISTANCE -- 01-1126 (CONTINUED) FINANCE/ADMINISTRATION RECOMMENDATION: The 19th Judicial District Attorney's victim Assistance Program is requesting one (1) FTE Office Tech II to perform the duties of a Victims' Rights Amendment Notification Clerk. This position would provide the technical services required by the Victims' Rights Amendment related to notification of all victims of designated crimes by statute at each critical stage of the Criminal Justice process. The responsibilities of this Office Tech II would include typing and sending all letters required by the Constitutional Amendment, logging all information, and interacting with all victims and witnesses in relation to the Victims' Rights Amendment requirements. The impact of this amendment will mean a substantial increase in the workload in the Victim Assistance Office. With an anticipated 250 District Court cases and 3,000 County Court cases to be served at each critical stage (10-12 critical stages for District Court cases and 6-8 critical stages for County Court cases) , this could easily involve 25, 000 or more additional contracts and interactions for this office. Mid-year the Board approved the added service and supply costs of $8, 408 to accommodate the Victim Rights Amendment (VRA) . The additional FTE for the VRA is a policy issue for the Board. The VRA is an expansion of service per the constitutional amendment, and it is not exempted under TABOR as a legislative mandate. The District Attorney has operated without it in 1993. Also, the new computer system should provide some workload relief after the installation in May 1994. Policy options: 1. Fund the FTE at a cost of $17, 452. 2. Do not fund FTE and ask District Attorney to reprioritize workload. 3. Wait to review request until after new computer system is installed in May 1994. Policy issue. BOARD ACTION: Board approved the requested position to accommodate the requirements of the Victims' Rights Amendment ($17, 452) . Added service and supplies of $8, 408 were added mid-year in 1993. 139 331296 BUDGE T UN I T S UMMARY AGENCY/DEPARTMENT NAME: FTNANrF Aim 4MMTNTSTRATTNNI BUDGET UNIT TITLE AND NUMBER: Pinanrp and 4dminictratinn -- o1-1151 DEPARTMENT DESCRIPTION: Provides financial and administrative support to the Board of County Commissioners. ACTUAL BUDGETED REQUESTED FINAL RESOURCES LAST FY: CURRENT FY NEXT FY NEXT FY Personnel $ 144, 221 $ 148, 023 $ 148, 023 $ 153,814 Services/Supplies 14, 840 12, 113 12, 113 5, 753 Capital/Credits 0 0 0 0 Gross County Cost 159, 061 160, 136 160, 136 159,567 Revenue 0 0 0 0 Net County Cost $ 159, 061 $ 160, 136 $ 160, 136 $ 159,567 Budget Positions 2 2 2 2 SUMMARY OF CHANGES: No change from last year. Final budget adjustments include salary increases of $5, 791, and computer charges of ($6, 360) transferred to budget unit 01-1191. OBJECTIVES: 1) Review and update Administrative Manual; 2) Continue full participation in CAPP Insurance Pool; 3) Obtain Award for GFOA Distinguished Budget Presentation; and 4) Develop budget strategy to allow county to deal with FY 1993. 140 931236 FINANCE AND ADMINISTRATION -- 01-1151 (CONTINUED) WORKLOAD ACTUAL ESTIMATED PROJECTED Insurance .05 FTE .05 FTE .05 FTE Budget .50 FTE .50 FTE .50 FTE General Administration .25 FTE .25 FTE .25 FTE Supervision of Administrative function .45 FTE .45 FTE .45 FTE Clerk to Board .75 FTE .75 FTE .75 FTE FINANCE/ADMINISTRATION RECOMMENDATION: Recommend approval. BOARD ACTION: No change. 141 931 2f w BUDGE T UN I T S UMMARY AGENCY/DEPARTMENT NAME: arrnuvrim r, nFP&RTMFVT BUDGET UNIT TITLE AND NUMBER: Arrrvinring -- (11-117 DEPARTMENT DESCRIPTION: Is in charge of all general accounting functions. Must maintain and produce accurate records for departments' use to allow proper budgetary control. Maintains records for grants in the county, and assists in the annual audit by an independent auditor. Issues county warrants and provides budgetary control by processing supplemental appropriations, etc. ACTUAL BUDGETED REQUESTED FINAL . RESOURCES LAST FY CURRENT FY NEXT FY NEXT FY Personnel $ 238,685 $ 234,248 $ 234,248 $ 241, 017 Services/Supplies 159. 146 174, 057 174, 057 22,230 Capital/Credits 0 0 0 0 Gross County Cost 397,831 408,305 408,305 263,247 Revenue 0 0 0 0 Net County Cost $ 397,831 $ 408, 305 $ 408,305 $ 263, 247 Budget Positions 7.5 7 7 7 SUMMARY OF CHANGES: No change. Final budget adjustments include salary increases of $6, 769, and computer charges of ($151,827) transferred to budget unit 01-1191. OBJECTIVES: 1) Process payroll in an efficient manner; 2) Process vendor payments expediently; 3) Maintain and monitor general ledger to ensure proper recording of items; and 4) Retain GFOA Certificate of Excellence. 142 911296 ACCOUNTING -- 01-1152 (CONTINUED) WORKLOAD ACTUAL ESTIMATED PROJECTED Process monthly payroll 1015 1015 1015 EMPLOYEES EMPLOYEES EMPLOYEES Process semi-monthly 150 150 150 payroll EMPLOYEES EMPLOYEES EMPLOYEES Warrant transactions 109,262 112,540 115,916 Non-warrant transactions 105, 828 109,000 112,270 FINANCE/ADMINISTRATION RECOMMENDATION: Recommend approval. BOARD ACTION: No change. 143 931206 BUDGE T UN I T S UMMARY AGENCY/DEPARTMENT NAME: PT1R('HIS7l1C BUDGET UNIT TITLE AND NUMBER: Purrh:scing -- 01-115'i DEPARTMENT DESCRIPTION: Is responsible for all purchases whether by formal bid, telephone proposal, or quotation. Maintains vendor bid list for all types of bidding. Seeks approval from the Board of County Commissioners on all bids. :ACTUAL ':BUDGETED REQUESTED FINAL RESOURCES LAST FY CURRENT FY NEXT FY NEXT FY Personnel $ 82,620 $ 82,308 $ 56, 674 $ 57,207 Services/Supplies 47,793 30,944 30,444 8, 779 Capital/Credits 0 0 0 0 Gross County Cost 130, 413 113,252 87, 118 65, 986 Revenue 0 0 0 0 Net County Cost $ 130,413 $ 113,252 $ 87, 118 $ 65,986 Budget Positions 3 3 2 2 SUMMARY OF CHANGES: Overall budget is down $27,267. Services and supplies are down $500. The clerical position was eliminated mid-year with the restructuring of administrative services for a reduction of $26, 767. Final budget adjustments include salary increases of $1, 666, and computer charges of ($21,665) transferred to budget unit 01-1191. OBJECTIVES: 1) To maintain and operate the centralized purchasing function of Weld County Government; 2) Establish annual requirements for purchasing of like items by departments; 3) Survey user departments for feedback on current system; 4) Maintain adequate liaison with customers and conduct training as required; 5) Provide feedback to user departments ; and 6) To limit and provide data to departments and Board regarding unauthorized purchases. 144 931206 PURCHASING -- 01-1153 (CONTINUED) WORKLOAD ACTUAL ESTIMATED PROJECTED Normal PO's and After-the- fact 6, 550 4,900 4, 900 Sole Source P0's 700 600 600 State Bids 425 295 500 PO's under $5,000 1,260 1,300 1,300 P0's over $5, 000 590 590 590 FINANCE/ADMINISTRATION RECOMMENDATION: Recommend approval. BOARD ACTION: No change. 145 9a12s.'S BUDGET UN I T S 1.11%4.142N.RY AGENCY/DEPARTMENT NAME: PFRSDtiVFT BUDGET UNIT TITLE AND NUMBER: Porc„nnnpl DEPARTMENT DESCRIPTION: Created by the Home Rule Charter. The department is responsible for setting up employment policies. rules, job classification and compensation. All job applicants submit applications to the Personnel Department. which screens them according to skills, education and experience; then they refer three - five chosen applicants to departments for interviews. ACTUAL BUDGETED REQUESTED FINAL RESOURCES LAST FY CURRENT FY NEXT FY NEXT FY Personnel $ 131, 108 $ 133, 131 $ 160, 790 $ 167,268 Services/Supplies 41,805 41,666 41, 966 24, 427 Capital/Credits 0 0 0 0 Gross County Cost 172,913 174, 797 202, 756 191,695 Revenue 263 0 0 0 Net County Cost $ 172, 650 $ 174, 797 $ 202, 756 $ 191.695 Budget Positions 3 3 4 4 SUMMARY OF CHANGES: Mid-year reorganization of administrative services and insurance transferred a position to this budget ($27,659) . Overall personnel savings from restructuring saved $48,347 in all administrative budgets. Increase of $300 for postage. Final budget adjustments include salary increases of $6,478, and computer charges of ($17,539) transferred to budget unit 01-1191. OBJECTIVES: 1) To provide personnel services to Elected Officials, Department Heads and employees of Weld County Government; 2) To administer salary and benefit programs for the employees of Weld County; 3) To administer the insurance and safety programs of Weld County Government; 4) To assist in the recruitment and selection of applicants for county positions; 5) To communicate changes in employment law to officials and employees of Weld County Government; and 6) Responsible for Unemployment, Civil Rights, and grievance hearings. 146 931206 PERSONNEL -- 01-1154 (CONTINUED) WORKLOAD ACTUAL ESTIMATED PROJECTED Turnover Rates 13.9% 18% 14% W.C. /Liability Claims 287 300 300 Training Sessions 15 16 18 Sheriff's Testing 282 250 250 Employees on Benefits 805 780 790 Number employees on payroll 1034 1025 1000 FINANCE/ADMINISTRATION RECOMMENDATION: Recommend approval. BOARD ACTION: No change. 147 9312:96 BUDGET UNIT SUMMARY AGENCY/DEPARTMENT NAME: FTN4vr>: a 4nMTr1TCTR%TTC]U BUDGET UNIT TITLE AND NUMBER: rnrnpiitpr Cprvirpc -- C11-1141 DEPARTMENT DESCRIPTION: Computer services provides data processing support services to Weld County and a few outside agencies via a contract with SCT Corporation. ACTUAL BUDGETED REQUESTED RECOMMENDED RESOURCES LAST FY CURRENT FY NEXT FY NEXT FY Personnel $ 0 $ 0 $ 0 $ 0 Services/Supplies 0 0 0 1, 884, 308 Capital/Credits 0 0 0 - 301, 530 Gross County Cost 0 0 0 1,582, 778 Revenue 0 0 0 74,289 Net County Cost $ 0 $ 0 $ 0 $1,508,489 Budget Positions 0 0 0 0 SUMMARY OF CHANGES: This budget unit was created in the final budget to reflect contract payments of $1,884,308 to SCT Corporation for computer services with chargebacks to special revenue funds of $301,530 and revenue of $74,289 for a net county cost of $1,508, 489. OBJECTIVES: By way of contract services through SCT Corporation, to provide timely, reliable, and effective service to county departments in their pursuit of their functions. This includes data processing, word processing, personal computing, and other related office automation projects. 148 9x12'96 IS - COMPUTER SERVICES -- 65-1191 (CONTINUED) • WORKLOAD ACTUAL ESTIMATED PROJECTED Help desk calls 9, 940 10, 176 11.000 Jobs run 21,400 22,000 20,500 System programs ma.'-tained 2, 250 2,500 2,600 Applications programs 6, 790 6,000 5, 700 maintained DP user entities 38 39 39 OA user entities 38 36 36 User systems 113 108 104 FINANCE/ADMINISTRATION RECOMMENDATION: Prior to 1976, Weld County's information services were provided via a service bureau out of Greeley National Bank (Bank One) . From 1976 - 1982, Weld County operated a joint computer center serving both Weld and Boulder Counties from the current Greeley location. In 1982, after a two-year planning process, Boulder County began operating their own computer center in Boulder. Weld County's information services agency has always been an IBM mainframe center operated centrally. Currently, the center serves 38 users with 113 application systems supported with 11 local area networks. The mainframe is an IBM 9121 Model 260 acquired in 1991. In recent years there has been a steady erosion of the user base. The state began, in the mid-1980's, to implement state systems in the area of human resources, social services, and motor vehicle. In 1993, the decision was made to pursue a joint effort with the City of Greeley to have an integrated criminal justice information system, that included computer-aided dispatch, criminal records management, jail management, and a prosecution system. Much of the criminal justice system will be completed prior to the end of 1993, with final installation of the prosecution system in early 1994. The criminal justice system will operate independent of the Weld County Information Services Agency. This equates to a loss of nearly one-third of the user base. 149 931296 IS - COMPUTER SERVICES -- 65-1191 (CONTINUED) With the loss of the above one-third of the user base a cost dilemma is created. Either the costs of operating the center need to be reduced by one-third or all remaining users' costs go up accordingly. Already many users are concerned about their computer services costs, so the later option is not a palatable one. The over $2.0 million dollar budget for information services, as currently operated, has not afforded Weld County the opportunity to acquire the resources to move in the direction of some of the more cost-effective technologies or technologies demanded by the users. In addition, there is interdependence of costs among users, i.e. , if one user leaves other users' costs go up accordingly. In looking ahead 3 to 5 years, Weld County's information services function needs to position itself to accomplish the following: • Reduce the cost of information systems development and maintenance • Eliminate interdependency of users ' costs to each other, so cost decisions can be made independently • Create the flexibility to migrate to new systems as the County's service environment changes • Create an information technology environment that has: A. open system architecture B. relational data base management system C. functionally enriched software applications D. query management facility E. improved user graphic presentation F. more file transfer capabilities (upload/download) G. automatic scheduling flexibility by users H. large data volume processing and printing I. client/server environment S. access to wider assortment of software packages • Support network management • Empowerment of the user both functionally and in governance and management of their information processing needs 150 3312% IS - COMPUTER SERVICES -- 65-1191 (CONTINUED) • Develop imaging strategy • Develop GIS strategy • Disaster Recovery Plan The new environment should improve access to information for decision- making, increase the quality and quantity of services, streamline operations, and provide the opportunity for cost savings. The open system architecture offers the technology to connect different types of equipment and vendors. The linking of all components in one system improves access and sharing of data and communication resources. Open systems architecture allows the county to retain some equipment and software as changes are made. Open systems architecture and client/server capabilities will better allow the distribution of computer equipment to user areas. The relational data bases allow much more effective use of information by the users and the data is more accessible, especially if coupled with a query management system. The transformation from the current environment to the desired environment in the next two to five years will require significant initial capital investment in hardware, software, network, and staff time. The transformation cannot occur under the current environment without a substantial infusion of funds, which are not available in the Weld County budget. The solution then calls for a way to reduce current costs, so all or a portion of the saved resources can be reinvested in the future technologies. This eliminates the status quo operation as a viable option. The solution calls for a radical departure from business as usual. The transformation must be viewed over a multi-year time frame of 5 to 7 years. Financing of the transformation must come from current costs of operation being reduced by implementing newer, most cost- effective information systems, and phasing-out of the more costly mainframe system, thus reducing operating costs to pay for the new technologies by reinvesting all or some of the savings. The approach calls for a two-phased solution: (1) reduce current cost, and (2) development of a strategic plan to create the new information technology environment described earlier. The first phase of reducing costs focuses on elimination of the mainframe and its associated higher costs of maintenance and software leases. These are the options: 1. Convert in-house from the Model 260 to a Model 190 and reinvest savings to move to new environment. 151 : 312 6 IS - COMPUTER SERVICES -- 65-1191 (CONTINUED) 2. Outsource the mainframe processing and reinvest savings to move to new environment. 3. Do a major conversion of all systems to an IBM AS400 or RISC 6000 environment from the IBM mainframe systems. 4. Privatization to on-site services to accomplish the transformation to the new technological environment. The pros and cons of the above options are as follows: 1. Convert from Model 260 to a Model 190. Savings from this approach is minimal ($130, 000) , thus not providing adequate resources to pay for the transformation to the new technologies . Parallel systems would have to be operated for some time. Current staff would have to be retrained and most likely outside resources brought in to make some of the technological transfers. Not recommended. This is the least favorable option and could not be done within existing resource allocated to information services. 2. Outsource Mainframe. This option saves the County $347,518 per year over a five year average to be reinvested in the transformation. Without the reinvestment, this option gets you no closer to the new desired environment than you currently are. Transformation issues raised in Option One remain the same under this option. Only advantage is financial to free up resources in existing expenditure base to make the transformation. 3. Convert to an A5400/RISC 6000. This massive conversion allows you to convert off the costly mainframe in 8 to 12 months to achieve savings. It does convert all applications as is to the new AS400 environment. Savings of nearly $500, 000 per year on the average over a five year period is achieved. Then some of the savings must be reinvested to get much of the new environment. Contract for outside expertise would be necessary to assist in the transformation. Up front investment of $1.0 to $1.8 million is required, but new technology is acquired the fastest. 152 93121)6 IS - COMPUTER SERVICES -- 65-1191 (CONTINUED) 4. Privatization to On-site Services . Under a privatization agreement the county gets a long-term, fixed price contract for the planning, implementation, operation, and management of the information services operations. The corporate-based expertise can be used to facilitate the transition to the new systems and technological environment. A disadvantage is some loss of management control in the event the county wishes to operate the function at the end of the contract. Based upon the attached proposals, the recommended course of action is to contract with SCT Corporation to operate Weld County's information services function for a ten year contract period. The approach is the most cost effective both short-term and long-term and transforms Weld County's information service environment to the technology desired in the future. The option gives all the characteristics desired in our technical information services environment described earlier at an affordable cost. SCT Corporation can take advantage of a number of economies to reduce our costs by nearly $700, 000/year, but still give us the technology we will require. The company's expertise should make the transformation of our information services function less costly and less risky. The up-front capital requirement to implement the technology is greatly reduced via an amortization of savings over the life of the contract. SCT Corporation has experience in managing and operating county computer facilities and expertise and experience in the functional software applications, and future technology Weld County will require in the next ten years. The approach offered should improve service delivery to the public at a reduced cost. Users governance and empowerment is improved with this approach. Based upon research with other jurisdictions using SCT, satisfaction of users is high and the contractual phase back plan satisfies the concern of loss of management control. Therefore, the SCT Corporation proposal is recommended without reservation. BOARD ACTION: The Board approved the above recommendation and approved a ten-year contract with SCT Corporation on October 25, 1993. Since computer services will be provided via SCT Corporation, the Computer Services IGS Fund has been eliminated and the contract of $1,884,308 for 1994 budgeted in the General Fund. Contract costs drop to $1,305, 852 in 1995. 153 931296 BUDGET 1[314-3: 9P 53i_TNENI_PL.F21( AGENCY/DEPARTMENT NAME: CaPTT4I nt?Tr AY BUDGET UNIT TITLE AND NUMBER: Capir21 ni,rlay -- 0]-1945 DEPARTMENT DESCRIPTION: Central account for capital outlay items. ACTUAL BUDGETED REQUESTED FINAL RESOURCES LAST FY CURRENT FY NEXT FY NEXT FY Personnel Services/Supplies Capital/Credits $ 81,939 $ 25,000 $ 25,000 $ 25,000 Gross County Cost 81, 939 25, 000 25,000 25, 000 Revenue 0 0 0 0 Net County Cost $ 81, 939 $ 25,000 $ 25,000 $ 25,000 Budget Positions J 1 III SUMMARY OF CHANGES: See listing of requested and recommended items. OBJECTIVES: n/a WORKLOAD ACTUAL ESTIMATED PROJECTED n/a FINANCE/ADMINISTRATION RECOMMENDATION: Recommend funding level of $25, 000. Copier requested by Treasurer for $2,500 is included, but listed as a policy item since a larger copier for Treasurer/Assessor/Planning exists in a central location in the building, similar to other areas in the county. BOARD ACTION: All items approved. No change. 154 93126 CAPITAL CAPI'l_..Pswit REQUEST RECOMMENDED APPROVED Engineering: Lazer Level $ 4,000 $ 4, 000 $ 4, 000 Traffic Counter 3,500 3, 500 3, 500 Drill Stand - Coring 700 700 700 Clerk and Recorder: Typewriter (2) 1,500 1,500 1, 500 Electric Clock 500 500 500 Treasurer: Typewriter (1) 750 750 750 Copier (1) 2,500 2, 500 2,500 Undesignated: 11,550 11, 550 11, 550 $ 25, 000 $ 25, 000 $ 25, 000 155 91206 � A i - C) rn i r _ m cnz (6 CD N & 73 U V ao \ c c a> Cu U , rn m im ea- a O o U L i o T > rJ d a m o o m O N - \ m I _ •— to W m � ao N r. ._ E _ L o 0 E ° 0 C U U O El \\. to T ^, W co ozs ` a c.) m c m ... a) 0 0 0 0 0 0 U o 0 0 0 0` o� 0 m ((O a NN 1- 156 931296 BUDGET jr I T S UMMARY AGENCY/DEPARTMENT NAME: SHFRTFF' S fFFIfF BUDGET UNIT TITLE AND NUMBER: SUMMARY 41T fFP&PTMFUTS DEPARTMENT DESCRIPTION: See individual units. ACTUAL BUDGETED REQUESTED FINAL RESOURCES LAST FY CURRENT FY NEXT FY NEXT FY Personnel $5,938,822 $5,975, 030 $5, 792, 787 $6, 127.646 Services/Supplies 1,769,544 2, 012, 155 2, 085, 178 1, 658,994 Capital/Credits 39, 120 88, 745 81,350 81,350 Gross County Cost 7, 747,486 8, 075,930 7,959, 315 7,867,990 Revenue 800,958 1,007, 747 1.314,090 1.314,090 Net County Cost $6,946,528 $7,068. 183 $6, 645,225 $6, 553, 900 Budget Positions 164.5 172.5 161.5 161.5 SUMMARY OF CHANGES: Personnel resources are significantly lower due to shifts of personnel. The Administration (01-2110) has transferred ten positions to the Jail (01-2310) to support data entry during booking and release. Five more positions in the Administration budget were eliminated pursuant to the criminal justice records and communications consolidation reducing the total authorized staffing from 26 to 11. The Jail (01-2310) transferred the Trusty Supervisor position to Buildings & Grounds and staff funding for the Juvenile Receiving Center to contracted services to privatize the Center. With transfers from 01-2110, to Buildings & Grounds, and privatization of the Juvenile Receiving Center, authorized Jail staffing increased three positions from 84 to 87. The proposed Jail budget also contains a request to upgrade ten Correctional Officer I positions to add eight additional Correctional Officer II positions and two Correctional Technicians. The overall Services/Supplies has been mitigated by reductions in line items within the same category. The largest influence on the increase is the shifting of personnel funding for the Juvenile Receiving Center to Contracted Services. An increase in jail population coupled with an anticipated 3% inflationary adjustment from the food contractor and an additional 7% inflationary adjustment for the medical contractor added a total of $26, 500. All other areas have essentially remained at or below 1993 appropriations. 157 9312 .►6 SHERIFF'S OFFICE SUMMARY (CONTINUED) Capital/Credits actually declined over 1993 primarily because of a large, one-time capital item in the 1993 appropriation. However, a large increase in the capital request from the Weld County Task Force, the need to replace a large item of equipment in the Jail kitchen, and an upgrade to self-contained breathing apparatus safety equipment have minimized further reductions. Revenue has increased due to a larger Communities for a Drug Free Colorado grant allocation for the Weld County Drug Task Force (01-2115) and higher legislative reimbursement rates from the Colorado Department of Corrections for state prisoners backlogged in the jail. The jail anticipates an average of 28 DOC prisoners remaining in the jail daily during 1994. The Sheriff's Office is requesting the regular scheduled replacement of seven patrol cars in 1994 and two other vehicles. The Jail has requested unit 0076, 1992 GMC 4-Dr be transferred to 01-2111 to replace 0034 and be replaced in the Jail with a less expensive patrol vehicle. This is possible because there are less frequent transports involving multiple prisoners by the jail. This would result in the purchase of eight patrol car-type vehicles and the unit 0028 for a total of nine. No unmarked passenger vehicles will be replaced in 1994. The specific vehicles to be replaced are as follows: 1504 0028 1987 GMC Safari Mini-Van 1504 0034 1988 GMC Suburban 1504 0059 1990 Caprice 1504 0064 1990 Caprice 1504 0069 1991 Caprice 1504 0070 1991 Caprice 1504 0071 1991 Caprice 1504 0072 1991 Caprice 1504 0073 1991 Caprice The Capital request includes the following items: Operations (01-2111) : 4 Mobile Radios $ 11,200 6 MT-1000 Packsets 5, 100 4 Overhead Lightbars 3,200 1 FAX Machine 1,600 1 Speedgun 1, 450 Subtotal $ 22,550 158 931206 SHERIFF'S OFFICE SUMMARY (CONTINUED) Task Force (01-2115) : 1 Surveillance Van $ 20, 000 Subtotal $ 20, 000 Regional Laboratory (01-2118) : 1 FTIR Diamond Anvil $ 3,500 1 Microscope Camera 7,500 1 Safety Transmitter 750 Subtotal $ 11, 750 Jail (01-2310) : 4 Positive-pressure SCBA $ 12,500 1 Convection oven $ 6,500 1 Inmate Property System $ 8,050 Subtotal $ 27, 050 TOTAL $ 81, 350 OBJECTIVES: See individual budget units. WORKLOAD ACTUAL ESTIMATED PROJECTED Average daily inmate 173 176 180 Jail Bookings 8, 487 8,200 8, 400 Civil Process Documents 7,203 7, 400 7, 400 Patrol Calls for Service 15,594 15,500 15,500 UCR Part I Offenses 1,216 1,200 1,200 159 931206. SHERIFF'S OFFICE SUMMARY (CONTINUED) FINANCE/ADMINISTRATION RECOMMENDATION: The only policy issue regarding this budget is the request to upgrade 12 Correctional Officer II positions to Correctional Officer III positions for a cost of $27, 626. The justification and Personnel staff comments are as follows: Department Justifications: 1. There are more correctional officers qualified for promotion than positions available. 2. Compensation is tied to practical job knowledge. 3. Higher compensation should go up as the value of the employee to the organization increases . 4. The above cost is the maximum amount, assuming little or no turnover. 5. The proposal would create a more normal distribution of positions with the Correctional Officer II position becoming the journey level. Staff Comments: Actual costs are projected to be much lower than the total potential above. Current authorizations have accommodated facility staffing in the past. This only has become an issue because of lower turnover in the jail. This request will actually have little or no effect if we have the turnover we have traditionally had in the past. If approved, we will probably have a fund balance surplus for jail personnel costs. All other items requested are recommended for approval. BOARD ACTION: Board authorized the upgrades, but did not increase the budget due to salary savings from vacant position that should cover the added cost. 160 931206 BUDGET UDT I'I' SUMMARY AGENCY/DEPARTMENT NAME: Ci-TFRTFF'c 0FFTJ F BUDGET UNIT TITLE AND NUMBER: Sheriff &riminictrar ;rte -- n7-21in DEPARTMENT DESCRIPTION: This budget unit supports other budget units within the agency. These activities include office automation, clerical staff, training, uniforms, common office supplies, accounting for inmate funds, commissary accounting/distribution to inmates, inventory control. etc. Policy development and formulation of written directives are also key functions of the Sheriff and the staff assigned to this budget unit. ACTUAL BUDGETED REQUESTED FINAL RESOURCES LAST FY CURRENT FY NEXT FY NEXT FY Personnel $ 737,576 $ 710,294 $ 366, 664 $ 399, 538 Services/Supplies 483, 158 608, 740 572,266 128,987 Capital/Credits 0 0 0 0 Gross County Cost 1, 220, 734 1,319, 034 938,930 528.525 Revenue 43,858 41,500 38,350 38. 350 Net County Cost $1, 176.876 $1,277,534 $ 900, 580 $ 490, 175 Budget Positions 25 26 11 11 SUMMARY OF CHANGES: Five office technician positions were eliminated ($123,571) by the Greeley Police/Weld Sheriff combination of records and communications. One office manager and nine office technician positions ($220,058) were transferred to budget unit 01-2310 Correctional Administration to support booking and release data entry functions. Services/Supplies were impacted primarily from a shift in expense for purchase of ballistic vests and firearms to budget unit 01-2111 to better match expense with program activity. Other reductions in this category result from improved analysis of historic spending patterns. Revenue declined slightly from the loss of search and copy fees for criminal records. Final budget adjustments include salary increases of $32,874, and computer charges of ($433,279) transferred to budget unit 01-1191. 161 9.312,:)6 SHERIFF'S ADMINISTRATION -- 01-2110 (CONTINUED) OBJECTIVES: 1. Promote effective and efficient delivery of services agency-wide 2. Complete the jail training design project and implement training 3. Facilitate transition to central records and communications with the Greeley Police 4. Coordinate, and implement transition to integrated records and jail management computer system WORKLOAD ACTUAL ESTIMATED PROJECTED Applicants Processed 120 180 140 Bookings SEE JAIL SEE JAIL SEE JAIL Commissary orders processed 5,074 5, 126 5,250 FINANCE/ADMINISTRATION RECOMMENDATION: Recommend approval. Reorganization previously approved by the Board. BOARD ACTION: Board approved the reorganization and budget as presented. 162 9J1216 BUDGET UNIT SLTMMARY AGENCY/DEPARTMENT NAME. SHFRTFF'S fFFTC'F BUDGET UNIT TITLE AND NUMBER: r'rimp f not rn] and TnvPct i yr i nn -- 01-7111 DEPARTMENT DESCRIPTION: Provides field response to reports of possible criminal activity or threat to general public safety in unincorporated area of county and within municipalities contracting for law enforcement service. Department provides crime prevention information and strategy education, serves civil process and arrest warrants, transports prisoners, and conducts criminal investigations. Activities are frequently coordinated with municipal, other county, state and federal law enforcement and regulatory agencies. ACTUAL BUDGETED .` REQUESTED FINAL RESOURCES LAST FY CURRENT FY NEXT FY NEXT FY Personnel $2,390,211 $2, 158, 154 $2, 158, 154 $2, 258,436 Services/Supplies 403, 139 457, 401 428,350 438,350 Capital/Credits 15,950 19, 700 22,550 22,550 Gross County Cost 2,809,300 2, 635,255 2,609,054 2, 719,336 Revenue 184, 733 192,013 195,300 195, 300 Net County Cost $2,624, 567 $2, 443, 242 $2,413, 754 $2, S24,036 Budget Positions 59 55 55 55 SUMMARY OF CHANGES: Changes in Services/Supplies based upon historical analysis of expenditures. Prisoner transportation costs have continued to decline with the Department of Corrections Diagnostic Center relocation in Denver vs Canon City. Vehicle maintenance and operational costs were less than budgeted in 1993. Capital increase results from request for a FAX machine at the Ft Lupton Office and a replacement speedgun. The balance of the capital request are reoccurring, incremental equipment replacement costs. Revenue projections are essentially stable. Final budget adjustments include salary increases of $100,282, and phone cost increases of $10,000. OBJECTIVES: 1. Involve community members more directly in prevention, investigation, and prosecution activities 2. Integrate victim advocacy in role of deputy sheriff 163 CRIME CONTROL AND INVESTIGATION -- 01-2111 (CONTINUED) OBJECTIVES (CON'T) : 3. Allow deputies to become more self-directed as a community facilitator, problem-solver, and positive role model 4. Maintain the safety of the public, employees, and prisoners 5. Maintain open, active, honest communication internally and externally 6. Meet statutory responsibilities of the Sheriff WORKLOAD ACTUAL ESTIMATED PROJECTED Total calls for service 15,594 15,500 15,500 Total calls for service - criminal 6, 184 6,000 6,000 Net property loss $1,016, 771 $1, 000,000 $1, 000,000 Residential burglary 269 250 250 Part I UCR Offenses 1216 1200 1200 Part II UCR Offenses 4968 5000 5000 Civil documents received 7203 7400 7400 Arrest warrants received 5400 5900 5700 FINANCE/ADMINISTRATION RECOMMENDATION: Recommend approval. BOARD ACTION: No change. 164 BUDGET UNIT S LTh 4M Ft. AGENCY/DEPARTMENT NAME: WPl l ('minty Multi-Ttiri c-flc't i nnal T1ritg Tack FnrrP BUDGET UNIT TITLE AND NUMBER: Drug Tack Fnrc'p -- (11-?114 DEPARTMENT DESCRIPTION: Multi-Jurisdictional Drug Task Force providing drug interdiction by overt and covert investigation throughout Weld County. This is the only drug or narcotics unit for any law enforcement agency in Weld County. Task Force personnel are directly supervised by the Greeley Police Department with policy and strategic direction from a Control Group of area chiefs and the sheriff. ACTUAL BUDGETED REQUESTED FINAL RESOURCES LAST FY CURRENT FY NEXT FY NEXT FY Personnel $ 146, 174 $ 162,934 $ 200, 179 $ 200, 179 Services/Supplies 68,344 82,282 112, 757 112, 757 Capital/Credits 3.274 9,545 20, 000 20,000 Gross County Cost 217, 792 254, 761 332, 936 332,936 Revenue 153,656 214,849 280, 105 280, 105 Net County Cost $ 64, 136 $ 39,912 $ 52,831 $ 52,831 Budget Positions 4 4 4 4 SUMMARY OF CHANGES: This grant functions on federal budget year guidelines. The requested budget reflects the change for the next approved application with the Department of Justice for FY 1993 through September 30, 1994. The Personnel line item includes estimated cost of living increases as well as an increase in overtime pay allowed by changes in grant guidelines. Service/Supplies shows an increase to allow for additional leased vehicles to use in under-cover operations, an increase in officer rent for the off- site location and an increase in phone service. Capital increase is mainly due to the grant allowing the purchase of a full-size van to use for undercover surveillance and a mass transport vehicle. 165 931296 DRUG TASK FORCE -- 01-2115 (CONTINUED) OBJECTIVES: 1. Identify drug dealers and habitual users; 2. Prosecute targeted individuals identified; and 3. Establish an exchange of information with other law enforcement agencies. WORKLOAD ACTUAL ESTIMATED PROJECTED Criminal cases 136 144 154 Drug arrests 99 114 124 Estimated value of drugs $1,871.050 $2, 000, 000+ $2,500,000 removed (Marijuana/Cocaine) FINANCE/ADMINISTRATION RECOMMENDATION: Recommend approval. With more judicial restrictions on confiscations, the long-term strategy of funding this program when federal and state resources are not available needs to be discussed with the Sheriff and the Board. BOARD ACTION: No change. 166 9312% BUDGET UN I T SUMMARY AGENCY/DEPARTMENT NAME: SHFRTFF'S f1FFTfF BUDGET UNIT TITLE AND NUMBER: Raginnal Fnraneir iahnratnry -- f11-?11R DEPARTMENT DESCRIPTION: Jointly funded, limited forensic laboratory between the City of Greeley and Weld County. Two municipalities also have agreements for services on a contract basis. Laboratory provides forensic analysis of trace evidence in drug, arson, and paint cases. The laboratory is the only forensic laboratory in Colorado meeting the stringent requirements for accreditation by the American Society of Crime Lab Directors. ACTUAL BUDGETED REQUESTED FINAL RESOURCES LAST FY CURRENT FY NEXT FY NEXT FY Personnel $ 61,410 $ 62, 784 $ 62, 784 $ 65, 257 Services/Supplies 8,540 9,514 8, 764 8, 764 Capital/Credits 5,583 17,500 11, 750 11, 750 Gross County Cost 75,533 89, 798 83, 298 85, 771 Revenue 21,575 42,959 41, 649 41,649 Net County Cost $ 53,958 $ 46,839 $ 41,649 $ 44, 122 Budget Positions 1 1 1 I SUMMARY OF CHANGES: Minimal significant budget changes. Services and Supplies is slightly less based upon historical spending pattern. Capital includes a microscope camera system, retro-fit equipment to increase the sensitivity of the FTIR, and a safety radio transmitter. Revenue is a 50Z split with the City of Greeley. Final budget adjustments include salary increases of $2, 473. OBJECTIVES: 1) Provide accurate, competent, and timely analysis of evidence to meet the needs of submitting agencies: and, 2) Maintain ASCLD Laboratory certification. 167 9312996 REGIONAL FORENSIC LABORATORY -- 01-2118 (CONTINUED) WORKLOAD ACTUAL ESTIMATED PROJECTED Drug Items Monthly 42.8 40.0 45 Arson Evidence Monthly 3.2 1.0 3.0 Paint Evidence Monthly 2.2 2.6 2.8 Analysis Hours Monthly 76.7 57. 4 78.0 FINANCE/ADMINISTRATION RECOMMENDATION: Recommend approval. BOARD ACTION: No change. 168 93121.% BUDGET UNIT S UMMARY AGENCY/DEPARTMENT NAME: SHFRTFF'S nrrT('F BUDGET UNIT TITLE AND NUMBER: Cnrrort i nna l Adminict rat i nn -- al-2110 DEPARTMENT DESCRIPTION: The county jail is an adult facility with no detention capability for juvenile offenders. The Sheriff must receive and safely keep all prisoners lawfully committed. The Jail is mandated to be clean, wholesome, safe, well-maintained and in good repair by Colorado statutes and a wide range of professional services, including medical care, food preparation, structured prisoner programs and activities are provided to meet these mandates. The county jail also operates a non- secure residential work release facility and electronic home monitoring as jail alternative programs. ACTUAL BUDGETED REQUESTED FINAL RESOURCES LAST FY CURRENT FY NEXT FY NEXT FY Personnel $2,537,503 $2, 814, 527 $2,938,669 $3, 133, 105 Services/Supplies 745, 114 787, 711 897,344 907,344 Capital/Credits 14,313 42,000 27.050 27,050 Gross County Cost 3,296, 930 3,644,238 3,863,063 4, 067,499 Revenue 368,330 489, 757 731, 686 731,686 Net County Cost $2,928,600 $3, 154, 481 $3, 131, 377 $3,335,813 Budget Positions 73 84 88 88 SUMMARY OF CHANGES: Personnel resources reflect the transfer of the Trusty Supervisor position to the Buildings & Grounds department ($23,970) and requested Correctional Officer upgrades (+$30, 617) and the transfer of one office manager and nine office technician positions ($220,058) from budget unit 01-2110 to support booking and release. Services and Supplies increase due to an estimated 3% increase in food cost for 180 average daily inmate population amounting to $7,200 and an estimated 7% increase in medical cost in the amount of $19.500. A shift of $102,563 in personnel resources into the service area also accommodates privatization of juvenile intake screening. Capital expenses appear lower due to reduction of one-time budgeted capital item in 1993. Current capital expenses include oven replacement in kitchen, improved prisoner property storage system. and upgraded self- contained breathing apparatus to improve equipment safety. 169 9,31216 • CORRECTIONAL ADMINISTRATION -- 01-2310 (CONTINUED) 1993 revenue was adjusted $300, 000 above last year's estimate. 1994 revenue actually decreased based upon estimated 28 daily population of backlogged state prisoners at current, authorized legislative compensation rate. Decrease results from DOC contracting bed space and corresponding reductions in state-wide county jail backlog. Final budget adjustments include salary increases of $194, 436, and phone cost increases of $10,000. OBJECTIVES: 1. Perform statutory duties of the Sheriff as Keeper of the Jail in an efficient and effective manner; and 2. Identify and implement Jail alternatives to prolong the useful life of the proposed facility. WORKLOAD ACTUAL ESTIMATED PROJECTED Average daily population 173 176 180 Bookings 8, 487 8,200 8, 400 Average daily DOC 29 30 28 population Work Release population 21 21 30 FINANCE/ADMINISTRATION RECOMMENDATION: Recommend approval. Restructuring and contracting out juvenile intake screening program previously approved. See summary recommendation regarding upgrading of correctional officer positions. BOARD ACTION: No change. Board approved the restructuring and contracting out of services as recommended. 170 BUDGET UNIT SUMMARY AGENCY/DEPARTMENT NAME: SHFRTFF BUDGET UNIT TITLE AND NUMBER: OffArP of Fmprgpnry 4anagPmpnr DEPARTMENT DESCRIPTION: Develops, plans, coordinates emergency planning in case of either natural or other disaster on county, state, and federal level. Coordinates emergency response exercises for participants to evaluate effectiveness and improvements. ACTUAL BUDGETED REQUESTED FINAL RESOURCES LAST FY : CURRENT FY NEXT FY NEXT FY Personnel $ 38,806 $ 36,376 $ 36,376 $ 39, 959 Services/Supplies 10, 171 12,463 12,853 9, 948 Capital/Credits 0 0 0 0 Gross County Cost 48, 977 48,839 49, 229 49, 907 Revenue 28,806 26,669 27,000 27, 000 Net County Cost $ 20. 171 $ 22, 170 $ 22,229 $ 22,907 Budget Positions 1 1 1 1 SUMMARY OF CHANGES: There are no significant changes in this budget unit. Final budget adjustments include salary increases of $3, 583, and computer charges of ($2,905) transferred to budget unit 01-1191. OBJECTIVES: Comply with state and federal EMA programs. WORKLOAD; ACTUAL ESTIMATED PROJECTED # Plans Completed 2 2 2 Public Education l! attended 18 15 15 II of Incidents 54 90 75 Exercises 10 8 8 FINANCE/ADMINISTRATION RECOMMENDATION: Recommend approval. BOARD ACTION: No change. 171 931 BUDGE T UN I T S UMMARY AGENCY/DEPARTMENT NAME: SUFRIFF'S nrFTry BUDGET UNIT TITLE AND NUMBER: rnnnty-Whip Animal rnntrai -- 01-24Rn DEPARTMENT DESCRIPTION: Provides limited enforcement of Weld County Ordinance 88, as amended, pertaining to dogs-at-large. Department composed of three. half-time, hourly positions providing a total of 60 hours service each week. Response outside the dedicated time provided by deputies but is limited to cases where public safety threat exists. ACTUAL BUDGETED REQUESTED FINAL RESOURCES LAST FY CURRENT FY NEXT FY NEXT FY Personnel $ 27.142 $ 29, 961 $ 29,961 $ 31. 172 Services/Supplies 51,078 54, 044 52,844 52.844 Capital/Credits 0 0 0 0 Gross County Cost 78,220 84,005 82,805 84,016 Revenue 0 0 0 0 Net County Cost $ 78,220 $ 84,005 $ 82,805 $ 84,016 Budget Positions 1 1 1.5 1.5 SUMMARY OF CHANGES: Services/Supplies decline from cost projections regarding vehicle maintenance and operating expense. Weld County Humane Society receiving the same level of funding ($41,233) as 1993. Revenue appears in Workload Table but is not reflected in net budget, since all revenues are listed under fines for running-at-large dogs. There is no change in budgeted positions. Final budget adjustments include salary increases of $1,211. OBJECTIVES: 1) Provide efficient and effective service within allocated resources. 172 9012'6 COUNTY-WIDE ANIMAL CONTROL -- 01-2980 (CONTINUED) WORKLOAD ACTUAL ESTIMATED PROJECTED Calls for service 1,246 1,200 1,200 Summons issued NOT AVAIL NOT AVAIL NOT AVAIL Revenue $2,957 $1, 700 $2,000 . L FINANCE/ADMINISTRATION RECOMMENDATION: Recommend approval. BOARD ACTION: No change. 173 93129G IC KZ � a!scHt'V= Rf C : ali-- U) ii rill iii is.i. , Q O //���� W O \Y (n L a a, cc o W W O O Z U 4i Z a j j g $ 174 9312!),G BUDGE T UN I T S LJMMARY AGENCY/DEPARTMENT NAME: rnmmT'Nrf&TTo'4 BUDGET UNIT TITLE AND NUMBER: Ccul rc-w rip C'nmmein i rar i nne f11-21 f} DEPARTMENT DESCRIPTION: Provides dispatch services for 22 law enforcement agencies, 19 fire departments, 2 rescue/ambulance departments, plus local government including road and bridge. ACTUAL BUDGETED REQUESTED FINAL RESOURCES LAST . FY CURRENT FY NEXT FY NEXT FY Personnel $ 781,368 $ 772,359 $ 0 $ 0 Services/Supplies 260,821 264,829 544, 349 544,349 Capital/Credits 0 0 0 0 Gross County Cost 1,042, 189 1,037, 188 544, 349 544,349 Revenue 78,528 54, 362 53, 000 53,000 Net County Cost $ 963,661 $ 982,826 $ 491,349 $ 491,349 Budget Positions 29 27 0 0 SUMMARY OF CHANGES: On May 3, 1993, Weld County entered into a contract with the City of Greeley to operate and maintain the Weld County Regional Communication Center, criminal records management, and criminal justice information center. Under the contract, all positions in the Communications Department were eliminated together with three Computer Department positions, and five Records Clerks in the Sheriff's Office. Details of the total cost of the contract is as follows: TOTAL WCRCC CJIS 1 Upgrade Police Lieutenant to Captain $ 9,793 $ 9, 793 $ 0 1 Upgrade Computer System Manager 8, 117 0 8, 117 1 Computer System Analyst 45,000 0 45,000 1 Radio Technician 45,000 45,000 0 10 Dispatchers at PD (Top pay) 343,356 343,356 0 4 Data Entry Clerks (Top pay) 106,906 0 106, 906 Radio Maintenance 83,000 83, 000 0 Computer Maintenance 200,000 0 200, 000 Radio Upgrades 25,000 25, 000 0 Tower Rental 8,400 8, 400 0 Utilities 3,300 3,300 0 Phones 26,500 26,500 0 TOTAL COST $ 904,372 $ 544.349 $ 360, 023 175 9312'96 COUNTY-WIDE COMMUNICATIONS -- 01-2150 (CONTINUED) County receives any cost reimbursement from user agencies for radio repair ($25,000) and reimbursement for Airlife services ($28,000) for a net cost of $851, 372. The net savings to the county in reduced costs under this contract was over $300, 000 per year. The savings for the next three years will be used to acquire the new criminal justice information system in budget unit 01-2153. Of the above costs, the $904,372 contract will be allocated $544,349 to the Weld County Regional Communication Center (01-2150) and $360, 023 to the Criminal Justice Information System (01-2153) . OBJECTIVES: 1) Perform emergency service and dispatching for 41 law enforcement, fire and ambulance departments/agencies throughout the county; 2) Radio maintenance scheduling and repair services; 3) Perform NCIC/CCIC termination operations for information inquiry requests from user agencies; and 4) Operate and maintain the E-911 emergency telephone system. WORKLOAD * ACTUAL ESTIMATED PROJECTED Calls for service-Ambulance 38, 732 38,900 40,000 Calls for service-Fire 33, 953 34,000 34,500 Calls for service-Police 289, 818 292,000 295,000 Calls for service-Sheriff 218, 087 230, 000 240, 000 Primary agencies dispatched 43 43 43 * NOTE: Does not include City of Greeley calls. FINANCE/ADMINISTRATION RECOMMENDATION: Recommend approval. BOARD ACTION: No change. 176 '931296 BUDGET UNIT SLJMMARY AGENCY/DEPARTMENT NAME: rn*1M11NTr>TTnNs BUDGET UNIT TITLE AND NUMBER: rnmminirarinn Sycram IlPtPlnpmPnt -- n1-7141 DEPARTMENT DESCRIPTION: Capital outlay for development of the county-wide communications system. ACTUAL BUDGETED REQUESTED FINAL RESOURCES LAST FY CURRENT FY NEXT FY NEXT FY Personnel Services/Supplies $ 0 $ 2, 000 $ 0 $ 0 Capital/Credits 0 73,000 0 0 Gross County Cost 0 75,000 0 0 Revenue 0 0 0 0 Net County Cost $ 0 $ 75,000 $ 0 $ 0 Budget Positions -- -- -- -' SUMMARY OF CHANGES: No funds are requested since funds are built into the Criminal Justice Information System budget and plan through 1995. South tower microwave will be completed in 1993. OBJECTIVES: To enhance the existing regional communications radio system until it provides satisfactory county wide coverage. WORKLOADPROJECTED ;< ACTUAL ESTIMATED n/a FINANCE/ADMINISTRATION RECOMMENDATION: Recommend approval to be consistent with commitments with City of Greeley regarding the consolidation of the communications centers. BOARD ACTION: No change. 177 9 31.296 BUDGET UNIT SUMMARY AGENCY/DEPARTMENT NAME: rnmmumTrATTnMS BUDGET UNIT TITLE AND NUMBER: F-911 Arfminiatratinn -- 01-7157 DEPARTMENT DESCRIPTION: Administration of Countywide E-911 system. ACTUAL BUDGETED REQUESTED FINAL RESOURCES LAST FY CURRENT FY NEXT FY NEXT FY Personnel Services/Supplies $ 1,044 $ 700 $ 700 $ 700 Capital/Credits 0 0 0 0 Gross County Cost 1, 044 700 700 700 Revenue 0 0 0 0 Net County Cost $ 1,044 $ 700 $ 700 $ 700 Budget Positions -- -- J 1 SUMMARY OF CHANGES: No change from 1993 funding level. OBJECTIVES: Administratively support the Weld E-911 Authority Board in its efforts to develop and maintain E-911 emergency telephone system. WORKLOAD ACTUAL. ESTIMATED ! PROJECTED n/a FINANCE/ADMINISTRATION RECOMMENDATION: Recommend approval. BOARD ACTION: No change. 178 9.31296 BUDGE'` 1LYr4 :I: 9P SUMMARY AGENCY/DEPARTMENT NAME: rnMMrTNTr4TTn\s BUDGET UNIT TITLE AND NUMBER: rriminal T,,cfirn Tnfnnnn inn Sccrpm—n1—'159 DEPARTMENT DESCRIPTION: Provides a comprehensive, integrated criminal justice system serving multiple public safety agencies, including computer-aided dispatch, criminal records management, jail records management, and prosecution system. ACTUAL Th 2GETED : REQUESTED FINAL RESOURCES LAST FY' CURRENT FY NEXT FY NEXT FY Personnel Services/Supplies $ 1,044 $ 700 $ 860, 023 $ 860,023 Capital/Credits 0 0 0 0 Gross County Cost 1, 044 700 860, 023 860,023 Revenue 0 0 0 0 Net County Cost $ 1, 044 $ 700 $ 860, 023 $ 860, 023 Budget Positions -- -- -- -- SUMMARY OF CHANGES: See budget unit 01-2150 for details of the consolidation of the communications dispatch center and criminal records system with the City of Greeley. This budget unit includes $360, 023 operational costs for the maintenance of the information and records system with the City of Greeley. $500, 000 is included for the 1993 costs of the development of the new criminal justice information system that is being installed between 1993-1995. The proposed system calls for a new automated system that is state of the art, integrated and supportive of technological enhancements, such as mobile terminals and labor saving crime analysis. It also consolidates Sheriff' s Office and Greeley Police Department records and communications systems. The majority of criminal data in Weld County can flow automatically to the District Attorney. The proposed implementation time table is as follows: Records Management July, 1993 Computer-Aided Dispatch October, 1993 Jail Management Spring, 1994 District Attorney Summer, 1994 179 9312% CRIMINAL JUSTICE INFORMATION SYSTEM -- 01-2153 (CONTINUED) Consolidation with the City of Greeley should result in both the City of Greeley and Weld County sharing future system development and system enhancement costs on those parts of the system mutually beneficial. In addition, the consolidated system affords all Weld County law enforcement agencies the opportunity to become a part of a county-wide criminal justice system with corresponding data bases and coordination at little cost. With this strategic plan, the Weld County criminal justice functions will be in a great position to deal the remainder of the 1990' s with a state of the art information system, and a correctional facility with growth capacity to carry it into the twenty-first century. Both the information system and building facility are the key capital support functions, together with staff to cope with the growing public safety issues faced by Weld County in the next 5-10 years and beyond. The investment in this system should provide many favorable returns over the next decade as the county deals with limited resources to respond to growing service demands, especially in the area of public safety. The upfront cost of the new criminal justice system is as follows, together with the proposed funding sources: PHASE 1 PHASE 2 PHASE 3 FY 1993-94 FY 1994 FY 1995 TOTAL COSTS: Software $1, 055,222 $ 103,200 $ 0 $1, 158, 422 Hardware 239, 400 0 0 239,400 Mobile Computer System: Hardware 0 0 150, 000 150,000 Radio System 0 0 100, 000 100, 000 TOTAL $1, 294, 622 $ 103, 200 $ 250, 000 $1, 647,822 RESOURCES: Carryover Fund Balance $ 541,343 $ 0 $ 0 $ 541,343 SO Jail Revenue (1993) 300,000 0 0 300,000 SO Jail Revenue (1994) 225,000 0 0 225,000 1994 Savings - Commun. 228,279 103,200 0 331,479 1995 Savings - Commun. 0 0 250,000 250,000 TOTAL $1, 294,622 $ 103,200 $ 250, 000 $1, 647, 822 Actual funding for the system in 1994 is $500,000. 180 93.2% CRIMINAL JUSTICE INFORMATION SYSTEM -- 01-2153 (CONTINUED) OBJECTIVES: Installation and maintenance of a comprehensive criminal justice information system that includes criminal records management, computer-aided dispatch, jail records management, and prosecution system. WORKLOAD ACTUAL; ESTIMATED PROJECTED n/a FINANCE/ADMINISTRATION RECOMMENDATION: Recommend approval. BOARD ACTION: No change. Approved as recommended. 181 9312"6 BUDGET UNST SLT eflLARY AGENCY/DEPARTMENT NAME: rnRnNFR BUDGET UNIT TITLE AND NUMBER: rnrnnar -- 01-91Ro DEPARTMENT DESCRIPTION: Responds to all unattended deaths in Weld County. Autopsies are performed in all cases of suspicious death or at the discretion of the Coroner's or District Attorney's Office. State laboratories are available in Denver; however, Weld County's Coroner usually employs the registered pathologists and laboratory facilities of North Colorado Medical Center. ACTUAL BUDGETED ' REQUESTED FINAL RESOURCES ' LAST FY CURRENT FY NEXT FY NEXT FY Personnel $ 11, 064 $ 23,490 $ 21, 580 $ 22, 463 Services/Supplies 96, 055 69, 189 94, 014 94, 014 Capital/Credits 0 0 Gross County Cost 107, 119 92, 679 115,594 116, 477 Revenue 0 0 0 0 Net County Cost $ 107, 119 $ 92, 679 $ 115,594 $ 116, 477 Budget Positions 1 1 1 1 SUMMARY OF CHANGES: Budget reflects an increase of $22, 915 in services and supplies, primarily due to professional services for pathologist. Final budget adjustments include salary increases of $883. OBJECTIVES: To maintain office per statute regarding unattended deaths and investigations. WORKLOAD ACTUAL ESTIMATED PROJECTED Death Caseload 440 450 450 FINANCE/ADMINISTRATION RECOMMENDATION: Recommend approval with increase for pathologist costs. BOARD ACTION: No change. 182 931206 BUDGET UN I T SUMMARY AGENCY/DEPARTMENT NAME: rnMML'NTTV rnRRFrTTQNS BUDGET UNIT TITLE AND NUMBER: Cnmmun i ry rnrrarS i nnc -- n1-"V''n DEPARTMENT DESCRIPTION: Program is a contract with State of Colorado in accordance with Section 17-27-101, et seq, CRS. 1973, which authorizes the diversion of non-violent offenders not eligible for probation from state penal facilities to community programs. Operates under the Board of County Commissioners with some delegated authority to the Community Corrections Board. ACTUAL BUDGETED REQUESTED FINAL RESOURCES LAST FY CURRENT if NEXT FY NEXT FY Personnel $ 23,288 $ 24,592 $ 32,000 $ 32,000 Services/Supplies 1,629,088 1, 675,751 1,640, 497 1,640,497 Capital/Credits 0 0 0 0 Gross County Cost 1. 652,376 1, 700,343 1,672, 497 1, 672, 497 Revenue 1, 652,546 1, 700,343 1,672,497 1, 672,497 Net County Cost $ - 170 $ 0 $ 0 $ 0 Budget Positions 1 1 1 1 SUMMARY OF CHANGES: Budget is funded at state level of $1,672, 497 for FY 1993-94. Budget reflects higher utilization of community corrections facilities to relieve prison over-crowding problem at the state level. In 1991, the program hired one person to handle administrative matters of the program which will be continued in 1994. The state legislature lowered the per diem rate for 1994, but increased the number of beds allocated. OBJECTIVES: 1) Provide counseling and diversion programs for non-violent offenders; and 2) Carry out all community corrections contract requirements of the State of Colorado. WORKLOAD ACTUAL ESTIMATED PROJECTED Client days 60, 000 65,000 68,000 FINANCE/ADMINISTRATION RECOMMENDATION: Recommend approval. Services are provided via the contract with Chiron Corporation located at "The Villa" in Greeley. BOARD ACTION: No change. 183 9J12na6 BUDGET UNIT SUMI�QARY AGENCY/DEPARTMENT NAME: P11R1 Tr ccRVTrw -- NTT BUDGET UNIT TITLE AND NUMBER: Ilcafnl Pvhlir carvira -- M—91df1 DEPARTMENT DESCRIPTION: Program provides an alternative to jail for first time drunk driving offenders by requiring court sentenced hours of useful public service. Some county and district court referrals are sentenced to useful public service. Beginning in 1989, convicted uninsured drivers have a mandatory useful public service sentence of 40 hours. ACTUAL BUDGETED REQUESTED FINAL RESOURCES LAST FY CURRENT FY NEXT FY NEXT FY Personnel $ 110, 684 $ 113,336 $ 127, 740 $ 133, 756 Services/Supplies 38,890 34, 636 34,586 7,200 Capital/Credits 0 0 0 0 Gross County Cost 149,574 147, 972 162, 326 140, 956 Revenue 123, 699 156,216 162, 326 162,326 Net County Cost $ 25,875 $ -8, 244 $ 0 $ - 21, 370 Budget Positions 4.5 4.5 5 5 SUMMARY OF CHANGES: Budget reflects the addition of the contract with the City of Greeley, which increases salaries $14, 404. Supplies and services are down $50 for meals. Revenues are up $6, 110 due to City contract ($15, 000) and offsetting drop in other project revenues. Final budget adjustments include salary increases of $6, 016, and computer charges of ($27,386) transferred to budget unit 01-1191. OBJECTIVES: 1) Increase efforts to reduce revocations ; 2) Study possibility of local municipalities using Weld County Useful Public Services; 3) Increase Weld County usage of Community Service for special projects; and 4) Develop volunteer work site supervisor through UNC for juvenile offenders. 184 9,12`?6 USEFUL PUBLIC SERVICE -- 01-2340 (CONTINUED) WORKLOAD ACTUAL ESTIMATED PROJECTED Clients per month 250 250 275 FINANCE/ADMINISTRATION RECOMMENDATION: In June 1993, the Board authorized the upgrade of the Office Tech II to an Office Tech III, and the addition of .5 FTE Counselor so long as new revenue from the City of Greeley supports the cost. BOARD ACTION: No change. 185 931216 BUDGET UN2T SIJMNIARY AGENCY/DEPARTMENT NAME: PT ANNT"JG ANT) 7f1NTNf: BUDGET UNIT TITLE AND NUMBER: Rnilding Tncpartinn DEPARTMENT DESCRIPTION: Administers building codes: makes on-site inspections during each phase of construction to insure minimum requirements are met. ACTUAL BUDG€TED REQUESTED FINAL RESOURCES LAST FY CURRENT FY NEXT FY NEXT FY Personnel $ 198,828 $ 215, 702 $ 226,868 $ 236, 057 Services/Supplies 50, 666 59, 514 57,514 43, 791 Capital/Credits 36, 169 40, 743 45, 431 45, 431 Gross County Cost 285,663 315,959 329,813 325,279 Revenue 556, 904 393, 400 353. 400 353, 400 Net County Cost $ -271,241 $ -77,441 $ -23,587 $ - 28, 121 Budget Positions 6 6 7 7 SUMMARY OF CHANGES: Decrease of $2, 000 in services/supplies due to reduction in operation of county vehicles and cost of depreciation. Management of department performed by Planning Services ' Director (.25 FTE) . Other administrative support performed by Planning personnel equivalent to 1.1 FTE. Recovery of these costs are shown as a charge back in this year's budget. This cost has increased $4,688 because of personnel adjustments. Budget also reflects mid-year addition of Building Inspection Technician for a cost of $11. 166. Revenues are down due to the loss of contracts with municipalities. Recommend increase in certain building and electrical permit fees. Final budget adjustments include salary increases of $9, 189, and computer charges of ($16, 723) transferred to budget unit 01-1191, and phone cost increases of $3, 000. 186 9412?6 BUILDING INSPECTION -- 01-2420 (CONTINUED) OBJECTIVES: 1) Develop and coordinate programs and activities that provide minimum standards to preserve and protect the public health, safety and general welfare and the safety, protection and sanitation of dwellings, buildings, and structures in the unincorporated areas of the county; 2) Provide inspections to ensure structures are in compliance with Weld County's Building Code Ordinance; 3) Provide equitable fee schedules that recover county processing costs for all construction permit applications; 4) Minimize the number of building code violations and abatement of dangerous buildings; and 5) Provide information to the general public on Weld County's Building Code Ordinance, general construction problems, and permit requirements. WORKLOAD ACTUAL ESTIMATED PROJECTED Management/support hours 3,828 4,263 4,263 Inspection hours 8, 700 8, 700 10, 440 Construction permits 2,020 1.900 2. 000 Construction inspections 11, 659 11,000 10, 000 Complaint investigations 130 150 100 FINANCE/ADMINISTRATION RECOMMENDATION: Recommend approval. BOARD ACTION: Board approved the fees as recommended, including increase of electrical inspections for the first three categories of residential inspections per ICBO rate structure, and values of $1 to $1000 increased from $25 to $35. No other changes. 187 BUDGET UNIT SUMMARY AGENCY/DEPARTMENT NAME: 'ASTF WATPR MA1?Af:FMFVT BUDGET UNIT TITLE AND NUMBER: tl&eta water mAnagpmant -- 111-7458 DEPARTMENT DESCRIPTION: County assessment for North Front Range Water Quality Planning Association for waste water management. ACTUAL BUDGETED REQUESTED FINAL RESOURCES LAST FY CURRENT FY NEXT FY NEXT FY Personnel Services/Supplies $ 5,648 $ 5,648 $ 5,648 $ 5,648 Capital/Credits 0 0 0 0 Gross County Cost 5, 648 5, 648 5,648 5,648 Revenue 0 0 0 0 Net County Cost $ 5,648 $ 5, 648 $ 5, 648 $ 5,648 Budget Positions -- -- -- -- SUMMARY OF CHANGES: County assessment for membership in North Front Range Water Quality Planning Association. 1994 assessment is $5, 648, same as last year. OBJECTIVES: n/a WORKLOAD ' ACTUAL ESTIMATED .. PROJECTED n/a FINANCE/ADMINISTRATION RECOMMENDATION: Board authorized, by resolution in July 1987, to be a charter member ,in the Association. Recommend approval. BOARD ACTION: No change. 188 9Z 12f.'6 BUDGET UN I T SUMMARY AGENCY/DEPARTMENT NAME: FYTFNSTON nFP4RTMFVT BUDGET UNIT TITLE AND NUMBER: Pegr end weorlq -- ni-'aan DEPARTMENT DESCRIPTION: Inspects elm trees for DED, removes infected trees, and sprays county roads for weed control. Enforces noxious weed ordinances and statutes for weed districts within the county. ACTUAL BUDGETED REQUESTED FINAL RESOURCES LAST FY CURRENT FY NEXT FY NEXT EY Personnel $ 101,231 $ 76,523 $ 76,523 $ 78, 013 Services/Supplies 91, 146 67, 090 65, 023 65, 023 Capital/Credits 0 0 0 0 Gross County Cost 192,377 143, 613 141,546 143, 036 Revenue 10, 454 3, 000 3, 000 3, 000 Net County Cost $ 181, 923 $ 140, 613 $ 138,546 $ 140, 036 Budget Positions 1 1 1 1 SUMMARY OF CHANGES: Budget request is down $2, 387, all in the area of Motor Pool. Supply accounts have been reallocated from office supplies to communications and printing. All others remain the same. In the Motor Pool IGS budget, the department has requested a new computer injection system ($7, 018) , 3 printer/dataloggers ($7,350) , and 3 used radios. Subsequent to original budget submission, a request was made to get a new vehicle ($23,500) and spray equipment ($23,000) for a total difference of $25, 032 in the IGA budget. Final budget adjustments include salary increases of $1, 490. OBJECTIVES: 1) Carry out Pest Control District Law and Colorado Weed Management Act (noxious weed control) on county property; 2) Work with weed complaints and help landowners comply with weed law; and 3) Initiate educational programs to inform the public of the newly enacted "Colorado Weed Management Act". 189 f 9012" 6 PEST AND WEEDS -- 01-2990 (CONTINUED) WORKLOAD + ACTUAL ESTIMATED PROJECTED Noxious Weed Control 95% 95% 95% Roadside Vegetation Mgm't. 0 0 0 Other Vegetation Mgm't. 5% 5% 5% FINANCE/ADMINISTRATION RECOMMENDATION: Funding level remains a policy issue. At the current level department indicates not all noxious weeds on county roads are being controlled. Staff recommends current funding level. Additional equipment requests in Motor Pool IGS Fund for computer and chemical injection system ($7,018) and radios are recommended. Printer/datalogger system, at a cost of $7,350, is a policy issue since it is a service enhancement. Also, additional request for an entirely new truck at an added cost in the Motor Pool IGS Fund of $25, 032 is a policy decision for the Board. BOARD ACTION: Board authorized the purchase of all of the above requested equipment in 1994. In action connected with Road and Bridge, the Board authorized Road and Bridge to purchase two roadside mowers and hire two hourly employees from May to October to mow roadside weeds on county roads. This activity will provide some relief to this budget's workload, as well as some benefit to control of noxious weeds along county roads. 190 931206 BUDGET UN I T S UMMARY AGENCY/DEPARTMENT NAME: FV7T'IFFRTII(: 11FPART'1F1:T BUDGET UNIT TITLE AND NUMBER: f:pnpral Fr gins_pring -- 41-31R? DEPARTMENT DESCRIPTION: Provides consulting services for selected bridge designs, air pollution permits and land mine reclamation permits; field survey operations to establish line and grade control; administrative and inspectional work in utility and subdivision construction; performs laboratory tests to determine soil properties, construction and materials quality; all phases of highway engineering, bridge engineering, design and construction inspection. ACTUAL BUDGETED REQUESTED FINAL RESOURCES LAST FY CURRENT FY NEXT FY NEXT FY Personnel $ 312. 140 $ 322,953 $ 322,953 $ 335,941 Services/Supplies 78, 780 73,016 72,656 49, 966 Capital/Credits 0 0 0 0 Gross County Cost 390, 920 395,969 395, 609 385,907 Revenue 107 0 0 0 Net County Cost $ 390.813 $ 395,969 $ 395.609 $ 385,907 Budget Positions 8 8 8 8 SUMMARY OF CHANGES: Budget reflects reductions in the area of communications ($140) , dues ($450) , and repair and maintenance ($500) , offset by an increase of $730 in office supplies, for a net reduction of $360. Final budget adjustments include salary increases of $12,988, and computer charges of ($22,690) transferred to budget unit 01-1191. OBJECTIVES: The Engineering Department designs and manages contract construction and provides technical support for Road and Bridge, as well as other departments such as Planning. Purchasing, and the County Attorney's Office. The main activities within the Engineering Department are bridge inspection; pavement management; construction management and inspection; material testing; bridge grant administration; and utility permitting and inspection. 191 931216 ENGINEERING -- 01-3182 (CONTINUED) r ' WORKLOAD ACTUAL ESTIMATED PROJECTED Bridge Inspections 97 50 200 Bridge Design/Construction Administration $560,565 $1,907,400 $3, 166.940 Road Contracts $1,473,057 $1, 630,500 $2,000,000 Utility Permits 391 380 400 FINANCE/ADMINISTRATION RECOMMENDATION: Recommend approval. BOARD ACTION: No change. 192 931Z116 BUDGET UN I T SUMMARY AGENCY/DEPARTMENT NAME: RXTFNSTnM TFPkRTMFVT BUDGET UNIT TITLE AND NUMBER: Fvtancinn Sarvira -- ni-96nn DEPARTMENT DESCRIPTION: Educational programs for adults and youth in rural and urban environments, including programs for 4-H, home and garden shows. ACTUAL BUDGETED REQUESTED FINAL RESOURCES LAST FY CURRENT FY NEXT FY NEXT FT Personnel $ 162,239 $ 171, 495 $ 171, 495 $ 176, 706 Services/Supplies 73, 660 70,364 70,914 54, 908 Capital/Credits 0 0 0 0 Gross County Cost 235.899 241,859 242,409 231,614 Revenue 0 0 0 0 Net County Cost $ 235,899 $ 241,859 $ 242, 409 $ 231,614 Budget Positions 11 11 11 11 SUMMARY OF CHANGES: Budget request included a $550 increase for postage and printing. The recommended budget does not include the requested increase due to the fact no revenues from the fee structure approved in January 1993 are included. Increased demand on postage and printing should be paid from fees. Final budget adjustments include salary increases of $5,211, and computer charges of ($16, 956) transferred to budget unit 01-1191, and phone cost increases of $1,500. OBJECTIVES: 1) Provide information and education, as well as encourage the application of Colorado State University research-based knowledge in response to local, state and national issues affecting individuals, youth, families, agricultural enterprises and communities. 193 9,2.1216 EXTENSION SERVICE -- 01-3400 (CONTINUED) WORKLOAD ACTUAL ESTIMATED PROJECTED 4-H Enrollments 1,400 1,400 1.450 FINANCE/ADMINISTRATION RECOMMENDATION: Recommend budget be funded at 1993 level. Any increases should be paid via fee mechanism approved by Board in early 1993 with an estimate generation of $15,000 in revenue. BOARD ACTION: Board authorized Extension Service to use proceeds from fees to cover added mileage, postage, and supply costs to put on program for Extension and 4-H. No added county resources approved. 194 9,12°' 6 BUDGET UNIT SUMMARY AGENCY/DEPARTMENT NAME: FTNANCF ANn 4nMTNTSTR4TTn'v BUDGET UNIT TITLE AND NUMBER: Veraranc' nffira -- n1-'a7clfl DEPARTMENT DESCRIPTION: Provides all types of services to Veterans of Weld County. ACTUAL BUDGETED REQUESTED FINAL RESOURCES LAST .'FY CURRENT FT NEXT FY NEXT FY Personnel $ 36,608 $ 37,290 $ 30, 647 $ 31.885 Services/Supplies 2, 145 3,001 5,801 8,801 Capital/Credits 0 0 0 0 Gross County Cost 38,753 40,291 36,448 40,686 Revenue 400 600 600 600 Net County Cost $ 38,353 $ 39,691 $ 35,848 $ 40, 086 Budget Positions 1.5 1.5 1 1 SUMMARY OF CHANGES: Budget reflects the elimination of a part-time clerk, saving $6,643. Due to the relocation of the office to the DAV facility, the county agreed to pay utilities of $3,000 per year. Net reduction is $3,843. Final budget adjustments include salary increases of $1, 238, and phone cost increases of $3,000. OBJECTIVES: 1) To provide referral and processing services to veterans; 2) To provide outreach to organizations and communities regarding veterans' benefits and rights; and 3) To maintain a strong liaison with Colorado Department of Veterans ' Affairs and the Veterans' Administration. 195 9312')6 VETERANS' OFFICE -- 01-370O (CONTINUED) • WORKLOAD ACTUAL ESTIMATED PROJECTED In office consultations 3,000 3,000 3,000 Training sessions 40 40 40 Out of office consultations and outreach 500 500 500 Meetings 25 25 25 Client caseload (Active) 2,000 2,600 2.600 FINANCE/ADMINISTRATION RECOMMENDATION: Recommend approval. BOARD ACTION: No change. 196 9Z1.2 )6 BUDGET T-TDI SUMMARY AGENCY/DEPARTMENT NAME: ATRPOPT BUDGET UNIT TITLE AND NUMBER: 4irpnrt Trancfor -- 01-loon DEPARTMENT DESCRIPTION: County support for capital improvements to the Weld County Municipal Airport. ACTUAL BUDGETED REQUESTED FINAL RESOURCES LAST FY CURRENT FY NEXT FY NEXT FY Personnel Services/Supplies $ 0 $ 50,000 $ 72,500 $ 50, 000 Capital/Credits 0 0 0 0 Gross County Cost 0 50, 000 72,500 50,000 Revenue 0 0 0 0 Net County Cost $ 0 $ 50, 000 $ 72,500 $ 50, 000 Budget Positions -- -- -- -- SUMMARY OF CHANGES: Airport has requested a total of $72,500 for 1994. $50,000 is requested for phase one implementation of the Airport Master Plan, $15, 000 for a fuel storage facility, and $7,500 for state discretionary grant matching funds. Only $50,000 is included in the recommended budget, per board policy. OBJECTIVES: N/A WORKLOAD ACTUAL ESTIMATED PROJECTED n/a 197 9312,,96 AIRPORT TRANSFER -- 01-3900 (CONTINUED) FINANCE/ADMINISTRATION RECOMMENDATION: Recommended budget includes only the $50, 000 for FAA funding match for Master Plan development in accordance with the Board's policy. Recommend that FAA matching funds be administratively frozen until approval of a new Master Plan is resolved with the City of Greeley. In 1991, the unspent $50,000 was placed into an escrow account for the fuel storage facility. Recommend that any unspent monies of the $50,000 goes into the fuel storage facility escrow to fund a facility by 1998. State discretionary grant funding is a new program not yet committed to by Weld County. Policy issue. BOARD ACTION: Board approved only $50,000 to fund both FAA and State discretionary grant matching funds. Reserve held for fuel storage facility by county appears to be adequate at this time for project in 1997. 198 931206 BUDGE T UN I T S U 4 4 Efl AGENCY/DEPARTMENT NAME: WFTTI 'fFNTAI HF4TTH rFNTFR BUDGET UNIT TITLE AND NUMBER: Walrl Manral Hoalth -- (11-61Q(1 DEPARTMENT DESCRIPTION: Weld County's financial support of the Weld Mental Health Center, Inc. , which provides extensive mental health services to citizens in Weld County. ACTUAL BUDGETED REQUESTED FINAL RESOURCES LAST FY; CURRENT FY : NEXT FY NEXT FY Personnel Services/Supplies $ 120,414 $ 128, 931 $ 131,500 $ 131, 500 Capital/Credits 0 0 0 0 Gross County Cost 120, 414 128, 931 131,500 131,500 Revenue 0 0 0 0 Net County Cost $ 120, 414 $ 128, 931 $ 131,500 $ 131,500 Budget Positions -- -- -- -- SUMMARY OF CHANGES: Budget request is for $27,000 for inpatient mental health services, $17, 000 for psychiatrist costs, and $87,500 for general mental health services. This represents an increase of $2,569 over 1993. OBJECTIVES: Provide mental health services to Weld County citizens via contract with Weld Mental Health, Inc. WORKLOAD ACTUAL ESTIMATED PROJECTED Admissions 1,547 1, 600 1, 600 FINANCE/ADMINISTRATION RECOMMENDATION: Recommended budget is at 1993 funding level of $128, 931 per Board policy to hold outside agencies at the 1993 level. Added request is a policy issue regarding expansion of services. The Weld Mental Health justification for the request is as follows. 199 9312% WELD MENTAL HEALTH -- 01-4190 (CONTINUED) The Weld Mental Health Center Board of Directors is requesting $87,500 which is needed for intervention services to reverse patterns of youth and families in crisis in Weld County. This funding is necessary due to continued increases in demand for services and a reduction in state general funds available for this purpose in FY 1993-94. The gap between the level of need for services to deal with our youth and families in crisis and resources available leaves the citizens of Weld County in a difficult situation. The Weld Mental Health Center is faced with a referral stream of youth with the most serious presenting problems we have seen in our history. Without effective intervention, these children and adolescents pose serious consequences for our area. These consequences are of great concern for school personnel, court systems, law enforcement agencies, welfare agencies, work settings and neighborhoods. Our mental health strategies are designed to avoid the need for foster placements, to achieve maximum gain from home-based problem solving, to eliminate need for hospital and residential treatment modalities, to maintain regular school placement, and minimize demand on law enforcement and social services interventions. This work has produced cost- effective outcomes, but the cost per referral has increased significantly. This is primarily due to the seriousness of presenting problems at point of intake and the increased length of time required to get to desired outcomes. New methods have been implemented this year to provide "up- front" screening and initial interventions with new children and adolescents referred with a history of abuse. This has made it possible to reduce the number of such referrals on Weld Mental Health Center waiting lists. The capacity to move counseling efforts to goal achievement and change destructive behavior patterns, however, is still not sufficient to keep pace with the needs of communities in Weld County. The declining capacity of our mental health service system for children and adolescents in Weld County is caused by declining general fund revenues from the state and by increased service needs of more complex referrals. This year, the Weld Mental Health Center has moved to intensive, in-home treatment methods to add impact in our work to reduce out-of-home placements of children and adolescents. In doing so, the higher intensity treatment strategies resulted in some loss of capacity to keep up with new referral demands. The Children and Family Service Program is working on strategies to restore some of the lost capacity for admitting new referrals by streamlining and focusing its clinical services. 200 WELD MENTAL HEALTH -- 01-4190 (CONTINUED) Total Admissions Number of children Year all ages or adolescents 1989-90 1, 737 620 1990-91 1, 535 495 1991-92 1, 547 599 1992-93 (projected) 1, 400 480 It is for the above reason that the Weld Mental Health Board of Directors urges approval for continuation of the current contractual relationship to address this need for youth and families in crisis in Weld County. Recipients would include those who are not otherwise part of any service plan and who could not be accommodated in other service systems. To maintain this effort, the Weld Mental Health Center is asking for a three percent increase to reflect changes in cost of operation. Last year, the Weld Mental Health Center Board budget request included $44,000 for inpatient services provided by North Colorado Medical Center. This included $27,000 for hospital costs and $17,000 for Weld Mental Health Center psychiatrist costs. Therefore, the total request for 1994 funding for Weld Mental Health Center is $87,500 for general services, plus $17, 000 for psychiatrist costs. BOARD ACTION: Board approved the additional $2,569 requested, for a total grant to Weld Mental Health of $131,500. 201 931 ?�206 BUDGET UNIT SUMMARY AGENCY/DEPARTMENT NAME: nFVPTOPMFNTATIV nTc4RTFn BUDGET UNIT TITLE AND NUMBER: Centennial Developmental ce wirac -- ❑1-4141 DEPARTMENT DESCRIPTION: Weld County's financial support of Centennial Developmental Services, Inc. and Schafer Rehabilitation Center, which provide services for the developmentally disabled citizens of the county. ACTUAL BUDGETED REQUESTED FINAL RESOURCES LAST FY CURRENT FY NEXT FY NEXT FY Personnel Services/Supplies $ 97,365 $ 97,365 $ 67, 415 $ 67,415 Capital/Credits 0 0 0 0 Gross County Cost 97,365 97,365 67,415 67, 415 Revenue 0 0 0 0 Net County Cost $ 97,365 $ 97,365 $ 67, 415 $ 67,415 Budget Positions -- -- -- -- SUMMARY OF CHANGES: Budget reflects base funding for CDSI of $41, 105 for on-going programs and services of the agency. The budget includes the $26, 700 committed to Schafer Rehabilitation Center for five years (1994 is year four) for a transition program to enable persons with disabilities to retain employment within the community. Budget does not include $29,950 HRD transportation pass-through, since HRD revenue from pass-through is not included in general fund budget. OBJECTIVES : 1) Provide services to the developmentally disabled citizens of Weld County via contract with Centennial Development Services, Inc. ; 2) Provide services via Schafer Rehabilitation Center to enable persons with disabilities to retain employment within the community. 202 9212' 6 CENTENNIAL DEVELOPMENT SERVICES -- 01-4191 (CONTINUED) WORKLOAD ACTUAL ESTIMATED PROJECTED n/a FINANCE/ADMINISTRATION RECOMMENDATION: Requested increase is a policy issue for the Board. Change in elimination of HRD transportation pass- through was approved mid-year 1993. BOARD ACTION: Board denied additional funding to CDSI above $41, 105, but did suspend payments, for six months, on the $28,500 annual debt of CDSI to Weld County, pending a task force looking at a long-term solution to CDSI's continued budget and funding problems. Funds for Schafer Rehabilitation Center were approved as requested. 203 BUDGE T UN I T SUMMARY AGENCY/DEPARTMENT NAME: SF'NTnR PRCIORAMS BUDGET UNIT TITLE AND NUMBER: Saninr Prn Brame -- n1-alto DEPARTMENT DESCRIPTION: Weld County's financial support to the senior centers throughout the county. ACTUAL BUDGETED REQUESTED FINAL RESOURCES LAST FY CURRENT FY NEXT TI NEXT FY Personnel Services/Supplies $ 11, 700 $ 11,700 $ 11, 700 ` $ 11,700 Capital/Credits 0 0 0 0 Gross County Cost 11, 700 11, 700 11, 700 11, 700 Revenue 0 0 0 0 Net County Cost $ 11, 700 $ 11, 700 $ 11, 700 $ 11, 700 { Budget Positions -- -- -- -- SUMMARY OF CHANGES: Request is for $11,700, same funding level as current year. OBJECTIVES: Provide support to senior citizens via contract with WELCO Senior Coordinators, Inc. WORKLOAD ACTUAL ESTIMATED PROJECTED n/a FINANCE/ADMINISTRATION RECOMMENDATION: Recommend same funding level as 1993, per Board policy. BOARD ACTION: No change. 204 931.2n6 BUDGET UNIT sSIJENdIVILIbiagt.5r AGENCY/DEPARTMENT. NAME: FirtanrP and 4dminiatratinn BUDGET UNIT TITLE AND NUMBER: Frnnnmir flavPlnpmPnr -- n1-Gf.fl DEPARTMENT DESCRIPTION: General Fund Department used to fund the county' s economic development program through the Economic Development Action Partnership (EDAP) , a public/private non-profit organization. ACTUAL BUDGETED . . REQUESTED FINAL RESOURCES LAST FY CURRENT FY NEXT FY NEXT FY Personnel Services/Supplies $ 50,000 $ 50,000 $ 50,000 $ 97,333 Capital/Credits 0 0 0 0 Gross County Cost 50,000 50,000 50,000 97,333 Revenue 0 0 0 0 Net County Cost $ 50,000 $ 50,000 $ 50, 000 $ 97,333 Budget Positions -- -- -- -- SUMMARY OF CHANGES: No changes. same level as last fiscal year. However, at an EDAP budget retreat held July 31, 1993, a request was made to have Weld County's contribution to EDAP equal the City of Greeley's. This increase from $50, 000 to $93,500 is a policy issue for the Board. OBJECTIVES: 1) Develop strategies to maintain the existing economic base and promote the continued economic vitality of the county; 2) Assist existing businesses in their expansion efforts; 3) Work to retain existing businesses in the county; and 4) Support state and regional efforts to attract businesses to Northern Colorado. 205 9 ;12°6 Economic Development -- 01-4650 (CONTINUED) WORKLOAD ACTUAL ESTIMATED PROJECTED Existing business contacts 220 200 200 Trade Show exhibits 4 4 4 Prospect trips 5 5 5 FINANCE/ADMINISTRATION RECOMMENDATION: Increase of funding level to match Greeley's $97,333, up from $50,000, is a policy issue for the Board. BOARD ACTION: Board agreed to increase funding by $47,333 to match City of Greeley's funding level, and the anticipated amount from private donors. The Board believed that the importance of job creation and economic development to citizens of Weld County justified the increased funding level for 1994. 206 -gal1.2r 6 BUDGE T UN I T SUMMARY AGENCY/DEPARTMENT NAME: 'ITSSTIF STTF PARK BUDGET UNIT TITLE AND NUMBER: Miccilp Site Park -- n1-577n DEPARTMENT DESCRIPTION: Maintains missile site park which includes camp grounds and related equipment, as well as the missile silo and archive storage areas. Provides security for the park. ACTUAL BUDGETED REQUESTED FINAL RESOURCES LAST FY CURRENT FY NEXT FY NEXT FY Personnel $ 12,050 $ 12,957 $ 12,957 $ 12,957 Services/Supplies 11,016 7,016 7,016 7, 016 Capital/Credits - 21, 373 - 18, 173 - 18, 773 - 18, 773 Gross County Cost 1, 693 1,800 1,200 1,200 Revenue 1, 135 1,800 1,200 1,200 Net County Cost $ 558 $ 0 $ 0 $ 0 Budget Positions 1 1 1 1 SUMMARY OF CHANGES: No change in expenditure accounts. Revenue estimate has. dropped $600 since fees are not generating as much as projected. Budget credit comes from the Conservation trust Fund. OBJECTIVES: 1) To maintain and improve missile site park; and 2) To improve the quality of life for all Weld County residents. WORKLOAD ' ACTUAL ESTIMATED PROJECTED Visitors 2,000 2,000 2, 000 Overnight campers 567 600 600 FINANCE/ADMINISTRATION RECOMMENDATION: Recommend approval. BOARD ACTION: No change. 207 9312O6 BUDGET UN I T .31,71t.oliVILPIRLIIr AGENCY/DEPARTMENT NAME: FKTVJST(I!V SFRVTCF BUDGET UNIT TITLE AND NUMBER: minty Fair -- (11- 7nn DEPARTMENT DESCRIPTION: To organize, plan, and administer the annual county fair. ACTUAL BUDGETED REQUESTED FINAL RESOURCES LAST FY CURRENT FY NEXT FY NEXT FY Personnel Services/Supplies $ 101, 994 $ 48,359 $ 48,359 $ 48,359 Capital/Credits 0 0 0 0 Gross County Cost 101, 994 48,359 48,359 48,359 Revenue 71, 225 22,000 22,000 22, 000 Net County Cost $ 30, 769 $ 26,359 $ 26,359 $ 26,359 Budget Positions -- -- -- -- SUMMARY OF CHANGES: No changes are requested for 1994 county funds. Increased revenue required by inflation and expansion in participation will be met via increased private fund donations and revenue sources. OBJECTIVES: 1) Exhibit of educational work and skills learned by youth; 2) Recognition of youth and leaders for work and skills learned and shared; 3) Provide an opportunity for all county youth and adults to exhibit, learn and develop community spirit and pride. TiORKLGAD ACTUAL ESTIMATED : .: PROJECTED Fair (attendance) 9,921 10,000 10,000 FINANCE/ADMINISTRATION RECOMMENDATION: Recommend approval. BOARD ACTION: No change. 208 331216 BUDGET 1 r4 S T sInen-IARY AGENCY/DEPARTMENT NAME: FTNANrP 4Nn 4nMTNTSTR4TT0N BUDGET UNIT TITLE AND NUMBER: Nnn-noparrmanral -- (11-4(17(1 DEPARTMENT DESCRIPTION: Central budget unit containing county-wide costs that are not allocated to program budgets, e.g. machine rental/repair, training, audit fees, etc. ACTUAL BUDGETED REQUESTED FINAL RESOURCES; LAST FY CURRENT FY ; NEXT FY NEXT" FY Personnel $ 757 $ 2,000 $ 1,250 $ 1, 250 Services/Supplies 283, 125 538,330 445, 072 247,373 Capital/Credits 0 0 0 0 Gross County Cost 283,882 540,330 446,322 248, 623 Revenue 0 0 0 0 Net County Cost $ 283,882 $ 540,330 $ 446,322 $ 248, 623 Budget Positions -- -- -- -- SUMMARY OF CHANGES: Total budget shows a reduction of $123, 724 in computer services. Phone costs to be allocated in the final budget are up $29, 716. Individual line items have been reallocated to reflect expenditure patterns. The only major shift was the movement of funds from repair and maintenance to items of small equipment due to fewer typewriters in operation and the capitalization amount for equipment being changed from $100 to $500 for small equipment items. A request of $7, 900 from the Convention and Visitor Bureau is not included, only the $500 funded in 1993 for membership in the Regional Tourism Association. See Board Action for final budget adjustments. OBJECTIVES: n/a 209 931206 NON-DEPARTMENTAL -- 01-9020 (CONTINUED) WORKLOAD ACTUAL ESTIMATED PROJECTED n/a FINANCE/ADMINISTRATION RECOMMENDATION: Recommend that the District Attorney's phone ($22,275) and computer charges ($211,248) be moved back to the DA's budget unit in the final budget to reflect proper budgeting and accounting. Funding of Convention and Visitor Bureau and other outside agencies not included are policy issues for the Board. BOARD ACTION: The Board took the following actions impacting this budget for 1994: 1. Approved $36,500 as local matching funds for the construction of a State National Guard Armory in Greeley. City of Greeley is also participating in the local match of architectural and engineering fees. 2. Increased by $2,500, the funding for the Convention and Visitor Bureau for total 1994 funding of $3,000. 3. Funded $2, 000 for operational costs of the Pawnee Pioneer Trails Scenic and Historic ByWay. 4. Transferred computer costs of $194,897 to budget unit 01-1191. 5. Increased phone costs by $15, 690 due to reorganization of Computer Services, and reallocated $59,500 of phone costs to other budget units. 210 JJ12"6 Arr. WII'De COLORADO 210. 1 3312"6 BUDGET UN Z T SUMMARY AGENCY/DEPARTMENT NAME: FTNANI'F ANn ADMTNTSTRATTON BUDGET UNIT TITLE AND NUMBER: Rnilding Rants -- 01-4n70 DEPARTMENT DESCRIPTION: General Fund Department used to fund lease/ purchase contracts from HRD and the Administrative Building for building rents. ACTUAL BUDGETED REQUESTED FINAL RESOURCES LAST FY ? CURRENT FY NET FY NEXT FY Personnel Services/Supplies $ 304, 194 $ 543,449 $ 542,270 $ 542, 720 Capital/Credits 0 0 0 0 Gross County Cost 304, 194 543,449 542,270 542, 720 Revenue 0 0 0 0 Net County Cost $ 304, 194 $ 543, 449 $ 542,270 $ 542, 720 Budget Positions SUMMARY OF CHANGES: Budget reflects the following county lease/purchase contracts: RENT INTEREST TOTAL Admin. Bldg. (2003) $ 165,000 $ 129,590 $ 294,590 HRD (1998) 180,000 68, 130 248, 130 TOTAL $ 345,000 $ 197, 720 $ 542, 720 OBJECTIVES: n/a WORKLOAD ACTUAL ESTIMATED PROJECTED n/a FINANCE/ADMINISTRATION RECOMMENDATION: Recommend approval. BOARD ACTION: No change. 211 9212(116 EASE — P U RC HA S E AGREEMENT S The following supplemental data regarding lease-purchase agreements involving real property is required under Section 29-1-104(2) (d) , CRS, 1973: A. The total amount to be expended during the ensuing fiscal year for payment obligations under all lease-purchase agreements involving real property HRD $248, 130 Admin. $294,590 $ 542, 720 B. The total maximum payment liability of the local government under all lease-purchase agreements involving real property over the entire terms of such agreements, including all optional renewal terms HRD $1,280, 410 Admin. $2,879, 233 4, 159,643 C. The total amount to be expended during the ensuing fiscal year for payment obligations under all lease-purchase agreements other than those involving real property D. The total maximum payment liability of the local government under all lease-purchase agreements other than those involving real property over the entire terms of such agreements, including all optional renewal -0- 211. 1 931296 BUDGET tag= SUMMARY AGENCY/DEPARTMENT NAME: rFNFRAI F[INn CONTTNCFNCV BUDGET UNIT TITLE AND NUMBER: Cnntingpnry -- 01-4900 DEPARTMENT DESCRIPTION: Funds to cover reasonably unforeseen expenditures. In this proposed budget, this includes appropriations for points of issue. ACTUAL ' BUDGETZD REWESTED MALL RESOURCES LAST FT CURRENT FY ! NEXT FY ' NEXT FY Personnel $ 708,963 $ 0 Services/Supplies 0 0 Capital/Credits 0 0 Gross County Cost 0 0 708, 963 0 Revenue 0 0 Net County Cost 0 0 $ 708,963 $ 0 Budget Positions -- -- SUMMARY OF CHANGES: Budget includes recommended salary increase amounts of $661,391 for General Fund and $47, 572 for Health Fund. This represents a 4% salary increase, plus a 10% increase for health insurance. OBJECTIVES: n/a W4tfItt 0AU ACTUAL ESDXM&TED PROJECTED n/a FINANCE/ADMINISTRATION RECOMMENDATION: Recommended salary adjustments are policy issues for the Board. BOARD ACTION: Board approved salary increases as recommended and allocated the $708, 963 to various budget units to cover salary increases. 212 9312"6 . BUDGET LIMY I T S AGENCY/DEPARTMENT NAME: SRAMSFFRS BUDGET UNIT TITLE AND NUMBER: 4raa 4gpnry nn 4g)ng TrAncfar -- f11-951(1 DEPARTMENT DESCRIPTION: General Fund contribution to Area Agency on Aging Program (HRD) . ACTUAL BUDGETED REQUESTED FINAL RESOURCES LAST FY CURRENT FY : NEXT FY NEXT FY Personnel Services/Supplies $ 12,351 $ 12,351 $ 12, 351 $ 12,351 Capital/Credits Gross County Cost 12, 351 12,351 12, 351 12,351 Revenue Net County Cost $ 12, 351 $ 12,351 $ 12.351 $ 12,351 Budget Positions -- -- -- -- SUMMARY OF CHANGES: The budget of $12,351 reflects the local match for administration of $49, 403 for the Area Agency on Aging. Program dollars amounting to $195. 129 are in the HRD program budgets. Recommend funding due to level of Federal funds and value of program. OBJECTIVES: See Human Resources budget detail. WORKLQAD ACTUAL ESTIMATED PROJECTED See HRD budget detail FINANCE/ADMINISTRATION RECOMMENDATION: Recommend approval. BOARD ACTION: No change. 213 9129.96 BUDGET UNIT SUMDRA,Ry AGENCY/DEPARTMENT NAME: TRANcyFRc BUDGET UNIT TITLE AND NUMBER: Haalrh noparrmenr Tranefpr -- 111-95111 DEPARTMENT DESCRIPTION: General Fund subsidy to the Health Department operations. ACTUAL BUDGETED REQUESTED FINAL RESOURCES LAST FY CURRENT FY NEXT FY NEXT FY Personnel Services/Supplies $1, 116, 939 $1, 176, 880 $1, 124, 804 $1, 177, 341 Capital/Credits Gross County Cost 1, 116, 939 1, 176,880 1, 124,804 1,177,341 Revenue Net County Cost $1, 116, 939 $1,176,880 $1, 124,804 $1, 177,341 Budget Positions -- _- -- SUMMARY OF CHANGES: Budget reflects a base contribution of $1, 177,341. See Health Fund budget for details. OBJECTIVES: n/a WORKLOAD" ACTUAL ESTIMATED PROJECTED n/a FINANCE/ADMINISTRATION RECOMMENDATION: Recommend approval. BOARD ACTION: Change reflects salary adjustments for 1994. 214 9212()6 BUDGET UNI T SLTMMARY AGENCY/DEPARTMENT NAME: TRANSFFRS BUDGET UNIT TITLE AND NUMBER: HRn - Tndi rarr rnef e Trane fpr -- n1-4510 DEPARTMENT DESCRIPTION: County subsidy to HRD and Headstart to cover indirect costs of these programs. ACTUAL BUDGETED REQUESTED FINAL. RESOURCES LAST FY CURRENT FY NEXT FY NEXT FY Personnel Services/Supplies $ 104, 745 $ 44,396 Capital/Credits Gross County Cost 104, 745 44,396 Revenue Net County Cost 104, 745 44,396 Budget Positions SUMMARY OF CHANGES: No contribution recommended in 1994. OBJECTIVES: n/a WORKLOAD ACTUAL ' ESTIMATED PROJECTED n/a FINANCE/ADMINISTRATION RECOMMENDATION: No contribution in 1994 recommended per Board policy adopted in 1993 with passage of TABOR amendment. BOARD ACTION: No change. 215 9::11216 vetIon‘o wine COLORADO 216 931296 ROAD AND /r— ■ TEA R D FUND s0 9312`96 ! ! o © / k / 2 $ I7 ) (.O N c1/4I .- v. & f ci _ § \ / . Cli) CO � � \/ln wk ■ �^ la ict \ / - - . � � ° a ° R CD E # \ / : % / > ... � { til O k $ d UJ # § ! © — ? / $ _� II— � Cr % 4.0 \ 2 0 m sr: Cn Tem t $ § ^«: � B ! ® f WI g § ) " _0 @ r \ • CC O § D0w C E 03 � \ \ co E � § { h- -O 0 q , 2 j .1 23 ^ kis S ICC 2 © K �� ! U / 4 / � '� 2e o L." ,f1 \ CD- - � W @ Cti _ 2 \ \ \ q % ? 22 / MSS 2 wa © K »z < ® 7f _ ( @ } I § & V 4s 217 9312 w ic:--_,1 u.., g ...f. a 2 n U v m 9 � ^ J a W9cM2! il: LL CC Cr) Csm = H a d z _ m Ti N -Q O • ag m o 2' N m Q ,.co S O 0 0 o m • 0_ V N E m Z � � � v aC t o m yY CO _ l� L Co -C W/� g Ym 0 CD Lip SU 30 = Lamm XT 0 $ O cG m p 'O W C a co m m mC6 •C m t C W Ab r Co E -o -0 ao m a w U �' �? O 7 x O 07�. Qm• wo wb� U .0 tad m 0Q tDg zn µC! • _ _ al in n : U ae Z co ICC - z � od, a T m c � � : E g z w e m = ..- a ti- a m } y• n a n m a /� 2 al I' CD 2 � 3n a Ca II v- cos Q l 8 6 4 4 s 218 9x12-'i6 Q C -L,7-.: it ii :- - _ - - — cncr) o m m N . D 0 a3 CI co a) ` -__ a) L a) d C O) m o _ m iv N 71 a in Sze a.+ 9 - a) W '6 C It a� ° > C T ti ii. Cr o U O m m co -0 M C) N O r Q t:—.." cr)a) El in m rn m m v m m rn c r I , I I 'c i , ' U o 0 o ° o a 0 m m 7 o 0 219 9312% ROAD AND S R S DOS FUND st..m -x air The Road and Bridge Fund records all costs related to Weld County road and bridge construction and maintenance. This fund is also utilized for allocation of monies to cities and towns for use in their road and street activities. Property taxes are set at $3, 123, 749, with SOT estimated at $1, 810,000. Motor Vehicle fees are up $25, 000, and mineral leasing is unchanged at $30,000. Grazing Act funds are down $17,950. Special bridge projects include $200,000 for Bridge 14.5/25A, $660, 800 for Bridge 18/25A, $1,023, 152 for Bridge 32.5/21B, $536, 800 for Bridge 8/25A, and $312,800 for Bridge 23/74A. Highway Users' Trust Funds are up $756,000 at $5, 460,000 as Weld County receives monies from the "third tier" of the 1989 HUTF tax increase. Fund balance is anticipated at $700,000. Overall revenues are up $2,099,264. The resources for 1994 are $14,351,476, of which $700,000 is from the fund balance. Of the fund balance, $50, 000 is attributed to carry over from bridge projects. Operating service and supply line items are stable with only minor changes. Municipal shareback is funded at $653,358. Utilization of equipment plus lower project fuel costs have reduced motor vehicle chargebacks by $86, 747 for 1994. Salary increases are projected at 4Z, costing $138,613. There are five state bridge grants totalling $3, 416,940, with corresponding revenues of $273,352 shown in 11-0001-3352. No federal bridge grants are budgeted. Contract payments are funded at $1,528, 105, which is historical level of expenditures. Asphalt purchases are budgeted at $1, 600, 000, same as last year. Board budget policies on amount of funds to be spent on gravel program, patching, and contract construction need to be addressed by the Board. Once final funding levels are determined, the Board needs to prioritize specific projects to be accomplished in 1994. 220 salzn6 CONCERN-1 NC LOCAL AC C OUNTA B I L I MY" FOR MO N E Y USE D FOR HI OHWAY PURPOSES In accordance with Section 29-1-110, CRS, 1973, Weld County, at a public hearing on the budget, must discuss the proposed use of its allocation of highway users tax fund monies and the county road and bridge fund and provide an opportunity for any elector to be heard on the expenditure of such monies for the current year and for the fiscal year governed by the proposed budget. The proposed use of the 1994 allocation of highway users tax fund monies and county road and bridge fund are as follows: Maintenance of Condition $ 2,026,381 Bridge Construction/Repair 350,000 Administration 253,983 Maintenance Support 1, 094,661 Bridges: 8/25A 536,800 14.5/25A 200,000 18/25A 660,800 32.5/21B 1, 023, 152 23/74A 312,800 Asphalt 195,871 Overlays, reconstruction, chip and seal projects 1,528, 105 TOTAL $ 8, 182.553 221 • 9;;:1296 CONSTRUCTION BIDDING F O R E TAT E - FUND E D L O C AL P Ft.O J E C T S In accordance with Sections 29-1-701-707 cities or counties of 30, 000 persons or more are required to bid projects of over $150, 000. Local governments are required to bid competitively among private contractors for projects using Highway Users Tax Fund money (state funded projects) , and are prohibited from dividing projects into two or more projects to evade provisions of the act. "State-funded public project" means any construction, alteration, repair, demolition, or improvement by any agency of local government of any land, structure, facility, road, highway, bridge, or other public improvement suitable for and intended for use in the promotion of the public health, welfare, or safety and any defined maintenance project, which is funded in whole or in part from the highway users tax fund and which may be reasonably expected to exceed one hundred fifty thousand dollars in the aggregate for any fiscal year. "Defined maintenance project" means any project that involves a significant reconstruction, alteration, or improvement of any existing road, highway, bridge, structure, facility, or other public improvement, including but not limited to repairing or seal coating of roads or highways or major internal or external reconstruction or alteration of existing structures. "Defined maintenance project" does not include routine maintenance activities such as snow removal, minor surface repair of roads or highways, cleaning of ditches, regrading of unsurfaced roads, repainting, replacement of floor coverings, or minor reconstruction or alteration of existing structures. Based upon the above definitions Weld County's Road and Bridge 1994 budget would be allocated as follows by the above categories: TOTAL HUTF STATE LOCAL/OTHER Bridge Construction $ 1, 103, 742 $ 350, 000 $ 753, 742 Maintenance of Condition 2,026,381 2, 026,381 -0- Maintenance Support 1,094,661 1,094,661 -0- Trucking 1,320, 445 -0- 1,320, 445 Mining 965,861 -0- 965, 861 Administration 253,983 253,983 -0 Municipalities 653,358 -0- 653,358 Public Works: Miscellaneous 3, 000 -0- 3,000 Bridges 3, 416, 940 2, 733,552 683,388 Part time 385,000 -0- 385,000 Asphalt 1,600, 000 195,871 1, 404, 129 Contract 1,528, 105 1, 528, 105 -0- $14, 351, 476 $ 8, 182, 553 $ 6, 168, 923 222 Based upon the above allocation, Weld County, at a minimum, must competitively bid out bridge projects totalling $1,528, 105 and contracts for overlays, reconstruction and chip and seal of $3,416, 940. However it is anticipated that, in addition to the minimum required by law, Weld County will bid out $1,600,000 in asphalt purchases for a total of $6,556,044 in bid projects for 1994. 1994 maintenance of effort requirement is $4,868,230. It will be met by the following local revenue sources: Property Tax $ 3, 123, 749 Specific Ownership Tax 1,810,000 Other Transfers/ Reimbursements 170,000 TOTAL $ 5, 103, 749 223 9,3 1.296 0 0 0 0 0 0 0 0 0 0 0` i•-• 0 0` 0 0 0 0 0 0 0 0 0 c m 0 co 0 0 0 co 0 0 0 0 0 0 o m o Ch m o co o o a 0 N o 0 0 0 0 Z O O N O O n O OQ O O m D^) 0 0 00 0 a i- r I 0 V r W 4Z tr t � U O O O 01 CD O 00000000000.10 er 0 •cl 0 O ^ O 0 0 0 0 O S- N O N O O O o 0 0 CO m J'W C C7 0 O) 0 0 (00 co O 66 N c7 ZC7 N ^ C7 0 O) N r 01 CO O m N Q m co N N C N m CO O LL n. 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Z I.- < w r .- 0.1 .- .- b Ni r - a, Q LL 0 pz w }aZ O m m u7 n N Om t0 OI m w 0 W O a eO n O O O N .- e0 W O X 0) N-.}.m O C O) — m 1U) t O N w O Q::, O m O O N O N N 10 CO Q O �.w ..- 0.i „ to CO LL ^ :Q 01 w - C) 0 2 '.Q I m el O m N YO o co of co < < <:.w I:.. We- MM m N M NCIWO O N m Q N I N O m r < e0 O O F'Q cm I co cn n N O co I- O M r I-. O O m O N c c9 O 0 v) a I 0 . In Z 2 3 a , c o 0 0 L.7 1 'afro Y 0 eJ o O_ I Z Q I O a m MI 2 o N 0 0 0 ) c 0 m c 3 c 1 , o c c o > m a c Co' in I 0 c E C '0' y a .y V w rn " c 5 eo X I' ca 'McSttmm0 w I m22iM < O0cni wN0 - to co 0 0 0 0 0 0 r7 c c v e m O .- o ON 0 Z m 0 m 0 0 0 ct eo O < 226 912 „6 BUDGET UNIT SUMMARY AGENCY/DEPARTMENT NAME: Rnan avn RR111rF BUDGET UNIT TITLE AND NUMBER: Nnn-nPpAr+MPnfal RA PnflP -- 11-nfln1 DEPARTMENT DESCRIPTION: Revenue generated by Road and Bridge Fund. ACTUAL BUDGETED REQUESTED FINAL RESOURCES LAST FY CURRENT FY NEXT FY NEXT FY Personnel Services/Supplies Capital/Credits Gross County Cost 0 0 0 0 Revenue 12,570,358 11,552,212 13,651,476 13, 651,476 Net County Cost 0 0 0 0 Budget Positions SUMMARY OF CHANGES: Property taxes are set at $3, 123, 749 with SOT estimated at $1,810,000, motor vehicle fees are up $25,000, and mineral leasing is unchanged at $30, 000. Grazing Act funds are down $17,950. Special bridge projects include $200,000 for Bridge 14.5/25A, $660,800 for Bridge 18/25A, $1,023, 152 for Bridge 32.5/21B, $536,800 for Bridge 8/25A, and $312,800 for Bridge 23/74A. Highway Users' Trust Funds are up $756,000 at $5,460,000 as Weld County receives monies from the "third tier" of the 1989 HUTF tax increase. Fund balance is anticipated at $700,000. Overall revenues are up $2,099,264. OBJECTIVES: n/a WORKLOAD ACTUAL ESTIMATED PROJECTED n/a FINANCE/ADMINISTRATION RECOMMENDATION: Recommend approval. BOARD ACTION: No change. 227 BUDGET UNIT SUMMARY AGENCY/DEPARTMENT NAME: Roan 4m AR7nt;F BUDGET UNIT TITLE AND NUMBER: Rririep Cnncrrm rinn -- 11-3] DEPARTMENT DESCRIPTION: Maintains approximately 1,400 bridges in the county. Constructs approximately 20 small new bridges each year. ACTUAL BUDGETED REQUESTED FINAL RESOURCES LAST FY CURRENT FY NEXT FY NEXT FY Personnel $ 411,645 $ 405, 093 $ 405.093 $ 418,511 Services/Supplies 681,092 752,225 686,055 686,055 Capital/Credits - 534 - 624 - 824 - 824 Gross County Cost 1,092,203 1, 156,694 1,090,324 1, 103,742 Revenue 0 0 0 0 Net County Cost $1,092,203 $1, 156, 694 $1, 090,324 $1, 103, 742 Budget Positions 12 12 12 12 SUMMARY OF CHANGES: All line items remain unchanged, except Motor Pool which shows a decrease of $66, 170 due to lower utilization. Final budget adjustments include salary increases of $13, 418. OBJECTIVES: 1) Rebuild the old, deteriorated bridges; 2) Repair the bridges and culverts so that the general public can travel safely over them; 3) Perform miscellaneous projects for the Road and Bridge Department; 4) Assist with snow removal on the county road system. WORKLOAD ACTUAT.` .... ESTIMATED PROJECTED Borrow Ditch Cleaning 50 55 55 New bridges 25 24 24 Repair on bridges 105 70 70 Culverts (4' and larger) 43 45 45 FINANCE/ADMINISTRATION RECOMMENDATION: Recommend approval. BOARD ACTION: No change. 228 3a1247.46 BUDGET UN JE T ST-TM-MARY" AGENCY/DEPARTMENT NAME: Goan .w 0 RRTnfF BUDGET UNIT TITLE AND NUMBER: MaintPnancp of rnnditinn -- 11-114n DEPARTMENT DESCRIPTION: Fleet of 37 motorgraders that are responsible for the upkeep of all gravel roads in Weld County (approximately 2, 100 miles) , clearing debris from borrow pits to eliminate obstruction of drainage of water from county rights-of-way; blade patches roads; and snow removal. ACTUAL BUDGETED REQUESTED FINAL RESOURCES LAST ;FY CURRENT FY NEXT FY NEXT FY Personnel $1, 111,504 $1, 135,229 $1, 135,229 $1, 180,606 Services/Supplies 1, 006, 593 871, 975 871,975 846,975 Capital/Credits - 1, 338 - 1,200 - 1,200 - 1, 200 Gross County Cost 2, 116, 759 2, 006, 004 2, 006,004 2,026, 381 Revenue 0 0 0 0 Net County Cost $2, 116, 759 $2, 006, 004 $2, 006,004 $2,026,381 Budget Positions 38 38 38 38 SUMMARY OF CHANGES: Repair and maintenance increased by $1, 000 and building and ground charges decreased by $1,000. Overall net county cost shows no change. Final budget adjustments include salary increases of $45,377. OBJECTIVES: 1) Maintain road traffic safely to the best of our ability, given the funds available. WORKLOAD ACTUAL ESTIMATED PROJECTED Grading gravel roads, subdivisions; snow plowing Gravel Gravel Gravel and upgrading various roads 2,800 miles 2, 785 miles 2, 785 miles Preparing asphalt roads for Asphalt Asphalt Asphalt paving; snow plowing of Roads 546 Roads 561 Roads 561 asphalt roads, subdivisions miles miles miles FINANCE/ADMINISTRATION RECOMMENDATION: Recommend approval. BOARD ACTION: Motor Pool costs were reduced by $25, 000 due to lower contract for vehicle maintenance. No other changes. 229 9312'16 BUDGET UNIT S UMMARY AGENCY/DEPARTMENT NAME: Rnan all RRTnnr BUDGET UNIT TITLE AND NUMBER: MaintPnAnrP St,ppnrt -- 11-1151 DEPARTMENT DESCRIPTION: Performs administrative and supervisory work to assure the fabrication, installation, and maintenance of traffic control devices in the county; uses pavement markings as an effective method of conveying regulatory or warning information; barricades hazards created by construction, maintenance activities, and emergency situations; cleans and maintains culverts. ACTUAL BUDGETED REQUESTED FINAL RESOURCES LAST FY CURRENT FY NEXT FY NEXT FY Personnel $ 483,076 $ 477, 241 $ 477,241 $ 500, 628 Services/Supplies 490,065 596, 046 594, 033 594, 033 Capital/Credits - 1,245 0 0 0 Gross County Cost 971,896 1,073,287 1, 071,274 1,094,661 Revenue 0 0 0 0 Net County Cost $ 971,896 $1,073,287 $1, 071,274 $1,094, 661 Budget Positions 16 16 16 16 SUMMARY OF CHANGES: Only change in budget is a decrease in Motor Pool of $2,013 due to utilization. Final budget adjustments include salary increases of $23,387. OBJECTIVES: 1) Assure safe travel for the general public by maintaining clearly-marked roads and bridges, along with responding to the culverts, cattleguards, and potholes on both asphalt and gravel roads; 2) Assist with the plowing of snow and cindering of county roads. 230 3 1Z % MAINTENANCE SUPPORT -- 11-3141 (CONTINUED) WORKLOAD ACTUAL ESTIMATED PROJECTED Miles striping or paint 1,308 1,300 1,300 New signs and new installed signs 3, 174 3,000 3, 000 Asphalt machine patch and overlay 134,246 tons 97,000 tons 97,000 tons Cattle Guard (new & repaired) 78 80 80 Culverts (new and repaired) 481 450 - 490 450 - 490 FINANCE/ADMINISTRATION RECOMMENDATION: Recommend approval. BOARD ACTION: Weed mowing operational costs for mowers will be paid out of this department's motor pool costs. No increased funding was provided due to overall lower motor costs anticipated due to lower vehicle maintenance contract costs with TECOM, effective 1/1/94. No other changes. 231 1.216 BUDGET UNF I T SIJNINIAR'SE AGENCY/DEPARTMENT NAME: RflAf1 . N l ARTMIF BUDGET UNIT TITLE AND NUMBER: T n1rkine -- 11-1165 DEPARTMENT DESCRIPTION: responsible for hauling dirt, gravel, and asphalt to job sites. ACTUAL BUDGETED REQUESTED FINAL RESOURCES LAST FY CURRENT FY NEXT FY NEXT FY Personnel $ 463,036 $ 473,887 $ 473,887 $ 491, 124 Services/Supplies 862,464 743,165 829, 951 829,951 Capital/Credits - 681 - 630 - 630 - 630 Gross County Cost 1,324,819 1,216,422 1,303,208 1,320,445 Revenue 0 0 0 0 Net County Cost $1,324,819 $1,216, 422 $1,303,208 $1,320, 445 Budget Positions 14 14 14 14 SUMMARY OF CHANGES: There is an increase in Utilities of $660 and in Repair and Maintenance of $1,000. Also, there is an increase in Motor Pool of $85, 126 based upon utilization. The total increase is $86,786. Final budget adjustments include salary increases of $17,236. OBJECTIVES: 1) Gravel and maintain good, sound roads for the general public and upgrade roads for gravel; 2) Haul all asphalt for overlay, major patch work, and clearing roads of snow in the winter. WORKLOAD ACTUAL ESTIMATED PROJECTED Asphalt - tons 134,246 97,000 97,000 Miles of road graveled 408 350 350 FINANCE/ADMINISTRATION RECOMMENDATION: Recommend approval. BOARD ACTION: No change. 232 931296 BUDGET UNIT SUMMARY AGENCY/DEPARTMENT NAME: ;man 4Nn RRTnGF BUDGET UNIT TITLE AND NUMBER: Mining -- 11-1146 DEPARTMENT DESCRIPTION: responsible for mining, crushing, and screening of gravel in the county-owned quarries. ACTUAL BUDGETED REQUESTED FINAL RESOURCES LAST FY CURRENT FY NEXT FY NEXT FY Personnel $ 344,871 $ 345,916 $ 345, 916 $ 385,592 Services/Supplies 654,350 642, 634 580, 887 580,887 Capital/Credits - 717 - 618 - 618 - 618 Gross County Cost 998,504 987,932 926, 185 965,861 Revenue 0 0 0 0 Net County Cost $ 998,504 $ 987, 932 $ 926, 185 $ 965,861 Budget Positions 12 12 12 12 SUMMARY OF CHANGES: Motor Pool decreased by $61, 747 based on use. All other line items remain unchanged. Final budget adjustments include salary increases of $39, 676. OBJECTIVES: 1) Maintain an adequate supply of gravel as needed for all departments within Road and Bridge, including the need for gravel on roads throughout the county and for major upgrades on county roads. WORKLOAD ACTUAL ESTIMATED PROJECTED Crushed gravel - tons 367,920 250, 000 250, 000 Screened gravel - tons 188,879 250, 000 250,000 FINANCE/ADMINISTRATION RECOMMENDATION: Recommend approval. BOARD ACTION: No change. 233 SIJDGE9C UNIT SLIMI.4.71/2Ft.Y. AGENCY/DEPARTMENT NAME: RnAn AND RRTMG7 BUDGET UNIT TITLE AND NUMBER: Adminicrratinn -- 11-11Rn DEPARTMENT DESCRIPTION: Directs the activities of Road and Bridge as necessary; coordinates complaints; and maintains cost accounting records on projects. ACTUAL ` BUDGETED REQUESTED FINAL RESOURCES LAST FY' CURRENT FY NEXT FY NEXT, FY Personnel $ 236, 160 $ 226, 785 $ 226, 785 $ 226,303 Services/Supplies 31, 534 29,035 28,280 28,280 Capital/Credits - 705 - 600 - 600 - 600 Gross County Cost 266,989 255,220 254, 465 253, 983 Revenue 0 0 0 0 Net County Cost $ 266,989 $ 255,220 $ 254, 465 $ 253,983 Budget Positions 5 5 5 5 SUMMARY OF CHANGES: Motor Pool decreased by $755, all other line items remain unchanged. Final budget adjustments include salary increases of ($481) . OBJECTIVES: 1) Keep the general public satisfied regarding the condition of the roadways and the efficiency of the operation; 2) Try and find solutions to any problems that may arise within the Road and Bridge Department. WORKLOAD ACTUAL ' 'ESTIMATED PROJECTED n/a FINANCE/ADMINISTRATION RECOMMENDATION: Recommend approval. BOARD ACTION: No change. 234 9 ?12 6 BUDGET UNIT sLm.nvra y AGENCY/DEPARTMENT NAME: Rn4n 4vn PPTnrF BUDGET UNIT TITLE AND NUMBER: other Pnhlir Wnrkc -- 11-lien DEPARTMENT DESCRIPTION: Reserve/Temporary employees for seasonal work. All contract payments for bridge grants and road construction projects and asphalt material for the blade patch program are included in this budget unit. ACTUAL BUDGETED REQUESTED FINAL RESOURCES LAST FY CURRENT FY NEXT FY NEXT FY Personnel $ 378, 473 $ 360, 000 $ 360, 000 $ 385, 000 Services/Supplies 5, 097, 788 4,601, 537 6,548, 045 6,548, 045 Capital/Credits 0 0 0 0 Gross County Cost 5, 476,261 4,961,537 6,908, 045 6,933, 045 Revenue 0 0 0 0 Net County Cost $5, 476,261 $4, 961,537 $6,908, 045 $6, 933, 045 Budget Positions -- _- -_ SUMMARY OF CHANGES: This budget unit is up $1, 957,507 because of an increase in state special bridge fund grants. Four new projects 8-25A ($671,000) , 18- 25A (826,000) , 32.5-21B ($1,278,940) , and 23-74A ($391,000) are anticipated in 1994. Corresponding revenues are shown in Non-Departmental Revenue budget unit summary. Other line items are budgeted at similar levels to 1993 Contract Payments ($1,528, 105) and Asphalt ($1,600,000) . OBJECTIVES : 1) This budget unit provides for hourly workers, road and bridge contracts, bridge grants, and purchases of asphalt for road repairs. Workload measures project the anticipated projects to be completed. 235 9a12% OTHER PUBLIC WORKS -- 11-3190 (CONTINUED) WORKLOAD ACTUAL ESTIMATED PROJECTED Miles road rehab contracts 118 119 120 Miles overlayed 61 60 60 Miles paved (9.0 contract) 17.25 15 15 Bridge contracts 2 2 4 FINANCE/ADMINISTRATION RECOMMENDATION: Recommend approval. Specific projects need to be determined by Board for contract services and asphalt overlay. BOARD ACTION: Board added $25,000 to hourly salary amount to cover two hourly positions to mow weeds from May to October. No other changes. 236 9Z 12x16 BUDGET UNIT SUMMARY AGENCY/DEPARTMENT NAME: RnAn AN)) ARTTrF BUDGET UNIT TITLE AND NUMBER: Grnntc-in-Ain Ni ririnc 4 Tn n< -- 11-R0in DEPARTMENT DESCRIPTION: In accordance with Section 43-2-202, CRS, 1973, 50: of the mill levy collected by the county on assessed values within incorporated municipalities to maintain county roads is paid to municipalities. ACTUAL BUDGETED REQUESTED FINAL RESOURCES LAST FY CURRENT FY NEXT FY NEXT FY Personnel Services/Supplies $ 809,896 $ 665,316 $ 653,358 $ 653,358 Capital/Credits 0 0 0 0 Gross County Cost 809, 896 665,316 653,358 653,358 Revenue 809,896 665, 316 653,358 653,358 Net County Cost $ 0 $ 0 $ 0 $ 0 Budget Positions SUMMARY OF CHANGES: Based upon the final assessed value of all municipalities with the 1994 mill levy. (Municipal assessed value is $460,273,369. ) OBJECTIVES: n/a WORKLOAD ACTUAL ESTIMATED ' PROJECTED n/a FINANCE/ADMINISTRATION RECOMMENDATION: Recommend approval. Statutory requirement. BOARD ACTION: No change. 237 9a1Z% BUDGET UNIT' su iri i Y AGENCY/DEPARTMENT NAME: BUDGET UNIT TITLE AND NUMBER: Cnntingpnry -- 11-47n0 DEPARTMENT DESCRIPTION: Funds to cover recommended salary increase amounts. ACTUAL BUDGETED REQUESTED FINAL RESOURCES LAST FY CURRENT FY NEXT FY NEXT FY Personnel $ 138,613 $ 0 Services/Supplies Capital/Credits Gross County Cost 0 0 138,613 0 Revenue Net County Cost 0 0 $ 138,613 $ 0 Budget Positions SUMMARY OF CHANGES: Budget includes recommended salary increase of 4.0Z for all positions. OBJECTIVES: n/a WORKLOAD ACTUAL ESTIMATED ... . . PROJECTED n/a FINANCE/ADMINISTRATION RECOMMENDATION: Recommended salary adjustments are policy issues for the Board. BOARD ACTION: Board approved salary increases as recommended. Funds allocated to appropriate budget units to cover increased salary costs. 238 9312'.6 7-3 SOCIAL „±„,. SERVICES FUND 1 o W .o OCtom z Q Z W r n N -_ . _ W fn m m 0 (n o -.;7--__ Z Q 0Ci Z ON x n - - ? I— co D 1 Q r it) u_ 4 ~ r 111 ch OD Q N _ T = O \ Q (Ni N a e» Z Q o L E— w ° = O `W` o < t.— cn / ~ a W rn g , c 00 C1.2 O In C r Lu W r ^63 Co LU N a) r U � � U W Ce o N. 0 L C/1 CC c‘i U LLJ V/ ti ¢ a U � mO O O J rte. zo U Cr) eCt LO O Ea- L C!) a I-- o CO 03 CT) QCO � - CD W N- LLI N- W 'T- -69 V r- O co 239 931216 L.: 0 5 T o dill% . c G 2 < p�p ≤ Zp Z - U < Q Z h < o Z = U -.. g , u) an a z a 0. co E z in R N p W n a as c ��i �. < 1 ae Cr tjrt oy yN a vT r ..._. i C Q O O XJ To O _ Z ¢ i ON .0 Ol m 0 N Imals CC D � Z N. m 0 y o Q O R y G 0 3 z � a LII < ...c° a O O N ZO ¢ p JO e' C N U m m WCD ow c o o o N ^ ae wp o � m 'c m r c m ii T c 7 w mJ p t O @ X C r co-; N O LQ m W r G U p H } awN > � o � CVII � � , ¢ w ,Z U Z • o Ulan m Om Ow '- < o ¢ a §Q Zri nab Mn Z0 I- U e LL W < o z zrj N < 4 j 2 - 9 • `S - n Q - CC in 9 � ¢ �W _Z �/� T W - 1 M V/ N § a t[) a ^ b Lk, ^ g J oy - 's;51 cc m N {NQ A G O Q Z m i V .4 _ VVV'JJT a ' N O F i Lce §ca CO c y J N CD Q Q ::S T 9 O tl! \8 T U W l• g j- N I LL oj- 49 W c��pp Q ^off o O 5co ; Np OS V C } Cj 1 Of < n W ¢ ,C_' Je ip 1A Z• R 8 8 S 240 931 16 er _ m a) CU \\ m L 0 it m m N " \ u2 •m _ lE aC CU � (1) r o� co a � a) ,v N \ E O L r w rn a) co a, a) co o \-1 V U C m C I I I a) 0 0 0 0 ca o e o U N a CO (00 7 O a r N 241 341x% SOCIAL SERVICES FUND The Department of Social Services: Comparisons Total Dollars County Share 1993 Budget $19, 952, 175 $ 2, 579, 537 1994 Budget 21, 942, 568 3, 379, 127 Dollar Change $ 1, 990, 393 $ 799, 590 Percent Change 9.98% 31.00% The level of county funding for the Social Services Fund is uncertain for 1994. Major issues impacting funding are: 1) the legal interpretation of Amendment One (program subsidies) , 2) the state use of IV E funding, 3) the amount of incentives for 1994, 4) caseload growth, 5) state contingency revenue, 6) funding for the "capping" legislation, 7) the usage of the Day Care Federal Block Grant, and 8) state welfare reform. The 1994 budget request for the social services funding was prepared based on conservative estimates of revenue. However, due to the number of uncertainties, careful monitoring of earned revenue and expenditures will be necessary. If the issues above are resolved in a favorable manner, the county' s share of program expenditures should drop. If the opposite occurs, a supplemental appropriation may be necessary for the Social Services Fund. The 1994 budget request reflects a 9. 98% increase over 1993. Most of the programs are moderating in growth. For example, Aid to the Needy Disabled, Placement Alternative Care, and Old Age Pension are programs where the budget request for 1994 is less than the budget amount for 1993 . Aid to Families with Dependent Children is projected to grow at a 4% rate. However, the Day Care Program has experience significant increases beginning in 1992 and possibly into 1994. Federal legislation and state rule changes have caused rapid case load and expenditure growth. Increased revenue from a federal block grant should minimize the county's share of Day Care expenditures. The Low Income Energy Assistance Program is anticipated to increase due to additional funding at the national level. However, since LEAP is funded totally by the federal government it will not have a local budgetary impact. The total disbursements of food stamps are expected to reach $9, 400, 000 for 1994. This amount is not reflected in the budget request due to state accounting guidelines. Nonetheless, the Food Stamp Program benefits about 10% of Weld population. Administrative resources will require careful management to meet growing service demands. A 4% compensation increase for staff has been provided for 1994. It is likely that state funding will be provided for two additional caseworkers and one legal tech. The budget request includes funding necessary to replace office equipment over a five year period. Under special projects three options were submitted to improve office space. 242 931.2n6 County share comparison includes the 1993 funding level if the state had taken back the subsidy ended by the county. This case is now under litigation in Denver District Court and most likely will take 18-24 months to ultimately be resolved by the State Supreme Court. The local cost for 1993 without state subsidy is $3, 379, 126, which is the same as 1994. Fund balance in the amount of $400,000 is used to fund the local share, plus $399,590 is in the county contingency fund, together with $162, 748 in the event the social services cap is not funded in 1994. Because of the state's refusal to accept the county's ability to end its subsidy under the TABOR Amendment, property taxes scheduled to be reduced by $1,087, 794 in 1994 cannot be accomplished until the pending litigation with the State of Colorado is resolved. 243 931206► D P A RTME NT 0F S OC :LAM. SERVICES E S T I MAT E D R E VE NU E 1994 Federal and 7. County State County Total Share Regular Administration $ 2, 878, 539 $ 1, 037,840 $ 3, 916, 379 26.50: Child Support Administration 589,579 303, 722 893,301 34. 00 Miscellaneous State 162, 900 38, 300 201, 200 19. 04 JOBS 347, 490 38, 610 386, 100 10.00 Employment First 95,850 10, 650 106,500 10.00 General Assistance -0- 132, 000 132, 000 100. 00 Aid to the Blind 4,800 1, 200 6, 000 20.00 AFDC 5, 981,300 1, 495,325 7,476, 625 20.00 Aid to the Needy Disabled 460,240 115,060 575, 300 20.00 Foster Care 1, 126, 145 299,355 1, 425,500 21.00 Foster CARE IV E 915,610 243, 390 1, 159, 000 21.00 Day Care 1, 918,800 421, 200 2, 340, 000 18.00 Medicaid Transportation 9, 000 -0- 9, 000 0. 00 Case Services 8, 316 2,079 10,395 20.00 Old Age Pension 1, 636,533 12,367 1, 648, 900 0. 75 Placement Alternative Care 348,880 87,220 436, 100 20. 00 Staff Development 8, 100 900 9, 000 10.00 Medical Exams 7,280 1,820 9, 100 20.00 LEAP Administration 49,443 -0- 49, 443 0.00 LEAP Outreach 17, 000 -0- 17, 000 0.00 LEAP Program 1, 024,375 -0- 1, 024, 375 0.00 LEAP Emergency 15,000 -0- 15,000 0. 00 FEMA/Housing Grants 96,350 -0- 96,350 0.00 SUB-TOTAL $17, 701, 530 $ 4,241, 038 $21, 942, 568 19.33: Federal/State Reimbursements $17, 701,530 County Property Tax 2, 579,537 County Contingency Fund 399,589 *TABOR Revenue 162, 748 Fund Balance 400,000 IV-E Revenue 335, 164 State Incentives 364, 000 TOTAL REVENUE $21, 942,568 * TABOR revenue is based upon the passage of legislation to cap social services expenditures for counties. 244 92121)6 O o o o 0 0 0 o O 0 0 0 O O O O O o 0 0 0 0 00 o 0 0 8 a. 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N V N O)cr,W u r vs cn 0 u) 0 J >- < Q -.- Cr) N CO N 0 0 N CO 0 NI N -o < !Q'Q o in CCOO_ v m CO CO Cr) c0 m n CO m O } � � mo � ^ 'nma � �Irn an M U Q i- c c N In = Q Q ,_ N Cn I O n) Z N U = U R LL Z 9 m cn I CO o U U (I)) o u) a a > r C) o W w a w C C Ct _ill! J C O7 w A d C) C I I A a) J CC • — aE m „ m ((��c = m a 0 Ca ? ≥ O) 11 O )- C y x C m (DE a 'E a d y W It H H Q W y To J Q X o ¢ m m 3tit 'E E ¢ a f i- x z0ain2 ? aa -j - u. � = Cr m '7 Q C Q C Q G 8 m 2 '7 ' OM ccccc .a c c '7 'cc Qz N N N N N N N N N N N 249 9a12116 I D E P A RTM E NT O F SO C SAL S E RV I C E S MAW DA T E D I E D E RAL AND STATE Pi20C FRAM S Assistance Payments Programs : Most assistance payment programs are mandated by federal and/or state law and regulations . Consequently, local government is limited as to what can be done to limit or reduce costs for these programs. Federally State County Mandated Mandated Cost Share Aid to Families with Dependent Children X X 207 Aid to the Needy Disabled X X 207 Low Income Energy Assistance X X 07 Old Age Pension X 0: JOBS X X 10,'. Employment First X X 10,7 General Assistance * Optional Optional 100: * State law allows counties the option of having a general assistance program and, if established, to determine benefit levels. Social Service Programs: Social service programs administered by the Weld County Department of Social Services are mandated by state law. However, local government does have a higher degree of management flexibility with these programs. Federally State County Mandated Mandated Cost Share Child Protection - Casework Services X 20; Youth Services - Casework Services X 207 Foster Care X 207 Day Care X 20,'. Administration: Cost associated with administration include compensation for caseworkers , technicians , and support staff. In addition, overhead such as rent, utilities, travel, supplies, and equipment are funded through Regular Administration. The state establishes an allocation and reimburses at a rate of 357 to 807, based on the type of expenditure. Expenditures greater than the allocation are reimbursed through the surplus distribution. Administration is broken down into Regular Administration, Child Support, LEAP, PAC, JOBS, Employment First, and Fraud. The county has discretion in the level of staffing it decides to have, the compensation plan option within the Colorado Merit System, and at least to some extent, administrative operating costs. Beginning January 1, 1993 per Amendment One (TABOR) , Weld County can turnback state mandated program costs, such as social services, over a three-year period in three annual installments . Weld County's attempt to do so is now in litigation with the State of Colorado. 250 91.2"'6 BUDGE T UN I T S LIMN'A RY AGENCY/DEPARTMENT NAME: SnrT4T SFRV?TrFS BUDGET UNIT TITLE AND NUMBER: Rpg lar 4rimi-+;S•rarinn -- ?0-!,S10 DEPARTMENT DESCRIPTION: Administration of social services and assistance payment programs. Staff compensation and operating expenditures are paid from this budget unit. The state establishes an allocation which limits the reimbursement for administrative expenditures. ACTUAL BUDGETED REQUESTED FINAL RESOURCES LAST FY CURRENT FY NEXT FY NEXT FY Personnel $2, 629,577 $2,864,315 $3, 031, 600 $3, 031, 600 Services/Supplies 827, 358 841, 479 904,854 904, 854 Capital/Credits -14, 498 -23, 320 -20, 075 -20, 075 Gross County Cost 3, 442, 437 3,682, 474 3, 916,379 3, 916,379 Revenue 2, 555, 472 2. 725, 030 2, 878, 539 2, 878, 539 Net County Cost $ 886, 965 $ 957, 444 $1, 037,840 L $1. 037,840 Budget Positions 88.6 88. 6 91. 10 91. 10 SUMMARY OF CHANGES : For 1994 a 6% increase has been requested for Regular Administration. This includes a 2.5% compensation increase for staff. An additional 2.5 FTE is requested since the state department is likely to fund additional caseworkers throughout the state in an effort to improve services and avoid a lawsuit initiated by the ACLU. It is likely that the state allocation for regular administration will remain tight during 1994. The budget request includes anticipated increases in health insurance, postage, auditing, telephone, and expert witnesses. About $35,000 has been included to upgrade office equipment over a five year period. OBJECTIVES: Administer federal/state/county public assistance and social services programs. Staff provides child protection, adult protection and youth services. In addition, administrative support and eligibility determination for public assistance is accomplished by regular administrative staff. WORKLOAD ACTUAL ESTIMATED PROJECTED N/A 251 9.312n6 6 SOCIAL SERVICES ADMINISTRATION -- 12-4410 (CONTINUED) FINANCE/ADMINISTRATION RECOMMENDATION: Recommend approval. BOARD ACTION: The Board authorized employees to receive a bonus (market adjustment) as follows: All employees who have received a "Standard" or above rating within the period of June 1, 1993 through December 31, 1993 will receive a bonus (market adjustment) . This rating of "Standard" or above must be evidenced in the employee's personnel file. The total of the bonus (market adjustment) will be 4% of ten (10) months of the employee' s salary. This salary will be the amount that the employee is earning on December 15, 1993 . The total bonus (market adjustment) will be paid in two (2) increments, the first half will be 21% being paid on January 31, 1994 and the second half, 1;%, October 31, 1994. (The October 31, 1994, payment will be subject to availability of funds . ) Merit System Annual Salary Adjustments: The Weld County Department of Social Services anticipates implementing the merit system annual salary adjustment on November 1, 1994. The merit system anticipated increase will include 21% increase for COMOT and SAM COMOT categories, 5% increase for TECH, PAT, SAM TECH, and SAM PAT categories effective November 1, 1994. The Weld County Department of Social Services employees will receive the grade adjustment as follows: COMOT and SAM COMOT categories will receive a 2;% grade adjustment. These employees will receive compensation only if they fall within the step range for Weld County Department of Social Services. If the employee is above the maximum step of 12 they will be backstepped in the appropriate grade. TECH, PAT, SAM TECH, and SAM PAT categories will also receive a 24% grade adjustment. Merit system is giving these categories a 5% grade adjustment; however, Weld County will backstep these categories one (1) step to compensate for the remaining 21%. EXCEPTION: Those employees on step 6 cannot be backstepped below the entry level step. ) Only those employees that fall within the step range for Weld County Department of Social Services will receive compensation for the 21% step for step grade adjustment. Employees above the maximum step of 12 will be backstepped in the appropriate grade. 252 9312%%6 BUDGE T UNIT S UMMA R Y AGENCY/DEPARTMENT NAME: Snf Ta! SFRVTr=S BUDGET UNIT TITLE AND NUMBER: rhi1ci Snippnr. (TV—nl -- 17-41.11 DEPARTMENT DESCRIPTION: Weld County participates in the nationwide Child Support and Parent Location Program. This program is designed to obtain child support revenue for dependent children to offset part of the AFDC costs. In addition, child support is collected for non-AFDC clients based on court orders. Incentive revenue is budgeted for under department 12 4418 3346 INC. ACTUAL BUDGETED REQUESTED FINAL RESOURCES LAST FY CURRENT FY NEXT FY NEXT FY Personnel $ 457, 522 $ 491, 930 $ 548,070 $ 548, 070 Services/Supplies 258, 164 253,271 357,531 357, 531 Capital/Credits - 11,801 - 12, 000 - 12,300 - 12, 300 Gross County Cost 703,885 733,201 893, 301 893,301 Revenue 436,286 483, 913 589,579 589, 579 Net County Cost $ 267,599 $ 249,288 $ 303, 722 $ 303, 722 Budget Positions 19 20 21 21 SUMMARY OF CHANGES: An additional $80,000 has been budgeted for legal expenses associated with this program. The increase is due to a requirement to modify existing court orders on a regular basis and a growing case load. This request also includes an additional staff position to process out of state collections (URESA's) . Since 1991 URESA's have grown from 732 cases to 1, 108 as of April 1993. URESA's are projected to increase to 1,420 by 1994. OBJECTIVES: Obtain child support payments for AFDC and "non-welfare" household. Child support collections lower the cost of the AFDC program, help to keep other households self-sufficient, and provide "incentive" revenue for the County General Fund. Administrative costs cover compensation for collectors (Legal Technicians) , parent locators, attorney, process service and overhead costs. 253 9. ;1Zr% CHILD SUPPORT (IV-D) -- 12-4411 (CONTINUED) WORKLOAD ACTUAL ESTIMATED PROJECTED Average open cases 6,419 7, 111 7, 937 FINANCE/ADMINISTRATION RECOMMENDATION: Recommend approval. BOARD ACTION: No change. 254 9312% BUDGE T UN I T S UM 1 Ft-SC AGENCY/DEPARTMENT NAME: SnCTar SFRVT('FS BUDGET UNIT TITLE AND NUMBER: ('nnnt:- runt inpnry -- 17-L415 DEPARTMENT DESCRIPTION: Revenue provided from the State/County Contingency Fund for social services programs exceeding state limits. ACTUAL BUDGETED REQUESTED FINAL RESOURCES LAST FY CURRENT FY NEXT FY NEXT FY Personnel Services/Supplies Capital/Credits Gross County Cost Revenue $ 221, 784 $ 120,000 $ 120, 000 $ 120, 000 Net County Cost $ -221, 784 $ -120,000 $ -120, 000 $ -120, 000 Budget Positions -- -- -- -_ SUMMARY OF CHANGES: In past years a conservative estimate was made for revenue received u7.der this program. In recent years the state legislators have chosen to fully fund this program. The monthly average revenue is about $20, 000. However, in April 1993, the revenue was only $3,908. Prior to final budget, data will be carefully reviewed to determine the best estimate of revenue from this source for 1994. Due to the significant fluctuation revenue for 1994 is projected at $120, 000. OBJECTIVES: The state developed the County Contingency Program to ass'_- counties with low property values that are not able to generate the 20 funding match for various state and federal programs. WORKLOAD ACTUAL ESTIMATED PROJECTED • N/A FINANCE/ADMINISTRATION RECOMMENDATION: Recommend approval . BOARD ACTION: No change. 255 912996 BUDG E T UN I T SUMMA F2"Y" AGENCY/DEPARTMENT NAME: Sfl T?1 SFRt'TrFS BUDGET UNIT TITLE AND NUMBER: Srarp T1' Onrt,ac DEPARTMENT DESCRIPTION: Revenues from the welfare fraud and child support collections. ACTUAL BUDGETED REQUESTED FINAL RESOURCES LAST FY CURRENT FY NEXT FY NEXT FY Personnel Services/Supplies Capital/Credits Gross County Cost Revenue $ 275,853 $ 136,500 $ 244, 000 $ 244, 000 Net County Cost $ -275,853 $ -136,500 $ -244, 000 $ -244, 000 Budget Positions -- -_ SUMMARY OF CHANGES: In past years revenue for these programs was budgeted very conservatively. The state had indicated that the Family Support Registry would be funded using county incentive dollars . It now appears that incentives will remain stable at about $244, 000 or greater. Estimated revenue includes: $220, 000 for Child Support incentives and $24,000 for Welfare Fraud incentives (AFDC, OAP, Food Stamps, and Medicaid) . OBJECTIVES: The state has set up incentives for counties to recover fraudulent welfare payments. The amount of incentive ranges from 10% to 50% based on the program type. For the Child Support Program, the state has set up incentives based on the amount of collections received relative to administrative costs associated with the program. WORKLOAD ACTUAL ESTIMATED PROJECTED N/A FINANCE/ADMINISTRATION RECOMMENDATION: Recommend approval. BOARD ACTION: No change. 256 9312 '6 BUDGE T 1J DT I T SUMMARY AGENCY/DEPARTMENT NAME: SfC TAT SFRVTr'5 BUDGET UNIT TITLE AND NUMBER: Mic,P11,3,Banttc cram P-nE-amc DEPARTMENT DESCRIPTION: Expenditures for minor state programs, such as Aid to Families with Dependant Children and Food Stamp Fraud Detection. ACTUAL BUDGETED REQUESTED FINAL RESOURCES LAST FY CURRENT FY NEXT FY NEXT FY Personnel $ 139, 177 $ 206,400 $ 198, 200 $ 198,200 Services/Supplies 1,376 7,000 3,000 3,000 Capital/Credits - 85 0 0 0 Gross County Cost 140, 468 213, 400 201,200 201,200 Revenue 10, 456 172. 050 162, 900 162, 900 Net County Cost $ 130, 012 $ 41, 350 $ 38, 300 $ 38, 300 Budget Positions 6 6 5.25 5.25 SUMMARY OF CHANGES : No significant changes are anticipated for 1994. The budget amount requested for 1994 compared to 1993 was reduced by 5%. In addition. the FTE requested was dropped by . 75 for this budget unit. OBJECTIVES : The investigations unit is funded from the federal government and reimbursed at a rate of 757.. The purpose of this unit is to detect fraud in the programs of AFDC and Food Stamps. Most referrals come from the general public. Efforts made by this unit reduce the number of cases and reduce participation in the program. Serious violations are referred to the District Attorney's Office for prosecution. .. « .. . WORKLOAD ACTUAL ESTIMATED PROJECTED Case Reviewed 2,800 2,800 2, 800 FINANCE/ADMINISTRATION RECOMMENDATION: Recommend approval. BOARD ACTION: No change. 257 931206 BU DG E T UN I T S UMMARY AGENCY/DEPARTMENT NAME: snCT4i SFRVITCPS BUDGET UNIT TITLE AND NUMBER: if RS -- 17-4 .7S DEPARTMENT DESCRIPTION: Program that prepares and assists client with obtaining employment to reduce Aid to Families with Dependent Children caseload. ACTUAL BUDGETED REQUESTED FINAL RESOURCES LAST FY CURRENT FY NEXT FY NEXT FY Personnel $ 62, 614 $ 63,812 $ 65, 150 $ 65, 150 Services/Supplies 214, 382 356, 650 320, 950 320, 950 Capital/Credits - 251 0 0 0 Gross County Cost 276, 745 420, 462 386, 100 386, 100 Revenue 184, 117 336, 370 347, 490 347,490 Net County Cost $ 92, 628 $ 84, 092 $ 38, 610 $ 38, 610 Budget Positions 2 2 2 2 SUMMARY OF CHANGES: No significant changes are anticipated for 1994. The amount requested for 1994 was reduced by 8% and the rate of reimbursement changed from 80% to 90%. OBJECTIVES: Provide educational employment training, work experience, and job placement for targeted AFDC head of households in conformance with the state plan and the Federal Family Assistance Act. The monies spent should help to reduce the number of households utilizing AFDC. WORKLOAD ACTUAL ' ESTIMATED PROJECTED Clients in Program 225 225 225 FINANCE/ADMINISTRATION RECOMMENDATION: Recommend approval. BOARD ACTION: No change. 258 9012 '6 BUDGET UN 2 T S UMMARY AGENCY/DEPARTMENT NAME: SCICTAT SFWVTrFs BUDGET UNIT TITLE AND NUMBER: Fmpl nrmpnt Firms -- 19- y) , DEPARTMENT DESCRIPTION: Program which requires food stamp clients to be actively looking for employment. • ACTUAL BUDGETED REQUESTED FINAL RESOURCES LAST FY CURRENT FY NEXT FY NEXT FY Personnel Services/Supplies $ 94, 962 $ 101,000 $ 106, 500 $ 106, 500 Capital/Credits 0 0 0 0 Gross County Cost 94, 962 101,000 106, 500 106, 500 Revenue 0 80, 800 95.850 95, 850 Net County Cost $ 94, 962 $ 20,200 $ 10, 650 $ 10, 650 Budget Positions 2 2 2 2 SUMMARY OF CHANGES: No significant changes are anticipated for 1994. The revenue projected was increased to a 90% rate for a more accurate estimate. A 5% increase is projected in 1994 expenditures based on estimated actual for 1993. OBJECTIVES: The federal government requires that clients who receive food stamps be actively involved in a job search program. Clients on AFDC with children under age seven are not required to participate. Other clients who do not have to participate are those already involved in a job search program. such as Unemployment Insurance. WORKLOAD ACTUAL ESTIMATED PROJECTED Number of households (Avg. ) 2,000 2, 000 2,000 FINANCE/ADMINISTRATION RECOMMENDATION: Recommend approval. BOARD ACTION: No change. 259 931.2n6 BUDGET UN 2 T SUMMARY AGENCY/DEPARTMENT NAME: cnrTar cFRVTrrc BUDGET UNIT TITLE AND NUMBER. npnprlt acc_icr -,-a -- 19-4G31 DEPARTMENT DESCRIPTION: Temporary and emergency assistance for applicants for federal/state categorical assistance programs and provides help for some medical indigents. Totally funded by county. ACTUAL BUDGETED REQUESTED FINAL RESOURCES LAST FY CURRENT FY NEXT FY NEXT FY Personnel Services/Supplies $ 114,549 $ 134,000 $ 134,000 $ 134, 000 Capital/Credits - 5, 585 - 2, 000 - 2, 000 - 2, 000 Gross County Cost 108, 964 132, 000 132. 000 132,000 Revenue 0 0 0 0 Net County Cost $ 108, 964 $ 132,000 $ 132, 000 $ 132, 000 Budget Positions I -- I -- -- SUMMARY OF CHANGES: The amount requested for 1994 was not increased from 1993. Below is a break down of the amount requested. Dental $ 17, 000 Vision 17, 000 Shelter 50, 000 Kind 15, 000 Prescriptions 5,000 Burials 30, 000 Refunds - 2, 000 Total $ 132, 000 OBJECTIVES : Provide temporary, emergency assistance for applicants who are recipients of public assistance. Funded 100% by the county. Discretionary (non-mandated) program. 260 GENERAL ASSISTANCE -- 12-4431 (CONTINUED) WORKLOAD ACTUAL ESTIMATED PROJECTED N/A FINANCE/ADMINISTRATION RECOMMENDATION: Recommend approval. A Woman' s Place has requested $42, 385 in funding from the shelter portion ($x ), 000) of the budget. Suggest Board discuss this with A Woman' s Place representatives during budget hearings. BOARD ACTION: No change. Board denied A Woman' s Place funding request. 261 931206 GENERAL ASSISTANCE DESCRIPTION OF CATEGORIES AND ELIGIBILITY CRITERIA KIND Emergency shelter/rent assistance - one month only for those applicants who are 30 days or more in arrears , homeless and/or evicted from a prior residence. These payments are for clients that are not using a shelter for housing but an individual apartment. Utility payments - limited to shut-off situations, only when all other programs such as LEAP have been utilized or are unavailable and/or out of funds. Transportation assistance - only in emergencies, to obtain employment elsewhere or to return to a permanent residence. (Limited to households with dependent children. ) SHELTER Operating costs - local shelters for the homeless receive from General Assistance to support operating costs . An allocation is established for each shelter and vouchers submitted until funding is exhausted. VISION Contract - to provide for disabled/elderly persons and adults (who have dependent children) who are not covered by Medicaid. Exams, glasses, and repairs - provided by prior authorization by Social Services staff. There is a co-pay requirement toward the examination and toward the cost of the glasses/frames. DENTAL CARE Emergency only, adults only - benefit limited, and there is a co-pay requirement of 10% of total charges. All "routine" dental needs to be referred to local, federally- funded health centers or clinics. Eligibility is verified before services are provided/billed. BURIAL Coverage limited to state burial/funeral maximum. Approval must be obtained before final arrangements are made. Mortuaries obtain any available funds and bill Social Services for the net amount. PRESCRIPTIONS Emergency provision of medications - limited to one month' s supply. Non-emergency inquires for help are referred to local, federally-funded health centers and clinics. 262 9312% BUDGET I T S UMMARY AGENCY/DEPARTMENT NAME: Snrr4T SFRVTrFS BUDGET UNIT TITLE AND NUMBER: Aid to *hP -- 11-44'x? DEPARTMENT DESCRIPTION: Provides public assistance grant to eligible recipients of the Federal/State Aid to the Blind Program. ACTUAL BUDGETED REQUESTED FINAL RESOURCES LAST FY CURRENT FY NEXT FY NEXT FY Personnel Services/Supplies $ 3, 760 $ 6,000 $ 6,000 $ 6, 000 Capital/Credits 0 0 0 0 Gross County Cost 3, 760 6, 000 6,000 6, 000 Revenue 3,008 4,800 4,800 4, 800 Net County Cost $ 752 $ 1,200 $ 1.200 $ 1, 200 Budget Positions -- -- -- -- SUMMARY OF CHANGES : Currently the department does not have any cases for this program. However, it is likely that cases will be added in the future. Therefore, a budget amount of $6, 000 was requested for 1994. It is possible to have cases in this program that require treatment or medical care. Since this does not occur often no provision was made for treatment in the 1994 request. OBJECTIVES : Provides Public Assistance Supplemental Grant and Medicaid to eligible recipients of Federal/State Aid to Blind Program. County share is 20%. WORKLOAD ACTUAL ' ESTIMATED • PROJECTED Caseload (money grant) 4 0 4 FINANCE/ADMINISTRATION RECOMMENDATION: Recommend approval. BOARD ACTION: No change. 263 9a1296 Et Ur) E1' UNIT SUMMARY AGENCY/DEPARTMENT NAME: SnC•T .J 4FRVTCFS Aid to Families with BUDGET UNIT TITLE AND NUMBER: nananriant C'hi iriran -- 11-4;,11 DEPARTMENT DESCRIPTION: Assistance payment grants for eligible recipients of the AFDC program. ACTUAL BUDGETED REQUESTED FINAL RESOURCES LAST FY CURRENT FY NEXT FY NEXT FY Personnel Services/Supplies $7, 300, 435 $7, 782, 000 $8,292, 625 $8,292, 625 Capital/Credits -1, 096, 957 - 617, 000 - 816, 000 - 816, 000 Gross County Cost 6,203,478 7, 165,000 7, 476, 625 7, 476, 625 Revenue 4, 969, 961 5. 732, 000 5,981, 300 5, 981, 300 Net County Cost $1, 233, 517 $1,433, 000 $1, 495, 325 $1, 495, 325 Budget Positions -- -- -_ • SUMMARY OF CHANGES: A 4Z increase is requested for this program for 1994. No COLA is anticipated for next year. Due to the nature of this program it is difficult to predict case loads but it appears in general that the growth of this program has slowed. Welfare reform is likely with the new national administration but the timing of it and form it will take are not defined. State budget pressures could lead to a more limited form of AFDC but it is unlikely that these changes would result in higher costs. Increased child support collections should ensure that increases in AFDC are moderate for 1994. OBJECTIVES: Provide assistance payments to eligible recipients of the AFDC program. The average household is comprised of the caretaker mother and two children. The county contributes 20Z of the cost of benefit payments to recipients. WORKLOAD ACTUAL ESTIMATED PROJECTED Caseload by household(avg) 1,800 1, 850 1,850 FINANCE/ADMINISTRATION RECOMMENDATION: Recommend approval. BOARD ACTION: No change. 264 9a129s BUD G E T UN I T S UMMARY AGENCY/DEPARTMENT NAME: SCICT..T SFRVTC TS BUDGET UNIT TITLE AND NUMBER: &iri to \Park• lei sahl ari DEPARTMENT DESCRIPTION: Assistance grants for eligible disabled. ACTUAL BUDGETED REQUESTED FINAL RESOURCES LAST FY CURRENT FY NEXT FY NEXT FY Personnel Services/Supplies $ 561,847 $ 691,000 $ 660, 000 $ 660,000 Capital/Credits - 100, 468 - 87,200 - 84, 700 - 84, 700 Gross County Cost 461, 379 603,800 575, 300 575, 300 Revenue 369,046 483, 040 460,240 460,240 Net County Cost $ 92,333 $ 120, 760 $ 115,060 $ 115, 060 Budget Positions -- -- -- -- SUMMARY OF CHANGES: For 1994 a 4% reduction in the budget amount is requested for this program. Estimated actual for 1993 is projected at $542, 000 or about $60,000 below budget. Caseloads are expected to remain stable for 1994. Due to state budget pressures there has been some discussion as to further limitations of AND. OBJECTIVES: Provide money grants and Medicaid for eligible disabled. Except for home care allowances, 80: of money grant costs are reimbursed by state. This program, for most recipients, serves as a supplement to the Federal Social Security Program. WORI<LOAD.:< ACTUAL ESTIMATED PROJECTED Number of Households 1,500 1,500 1,500 FINANCE/ADMINISTRATION RECOMMENDATION: Recommend approval. BOARD ACTION: No change. 265 931.206 BUDGE T UN I T SUMMARY AGENCY/DEPARTMENT NAME: cnrTar SFRVTrFS BUDGET UNIT TITLE AND NUMBER: Fnsrpr tarp of rhilrirpn -- 17-4415 DEPARTMENT DESCRIPTION: Placement of children in substitute 24 hour care family foster homes, group homes, and residential child care facilities. ACTUAL BUDGETED REQUESTED FINAL RESOURCES LAST FY CURRENT FY NEXT FY NEXT FY Personnel Services/Supplies $1,225,491 $1.551, 000 $1,630,500 $1, 630, 500 Capital/Credits - 233, 946 - 190,000 - 205, 000 - 205, 000 Gross County Cost 991,545 1, 361, 000 1, 425, 500 1, 425, 500 Revenue 861,260 1, 088, 800 1, 126, 145 1, 126, 145 Net County Cost $ 130,285 $ 272,200 $ 299,355 $ 299, 355 Budget Positions -- -- -- __ SUMMARY OF CHANGES : No significant changes are anticipated for 1994. A 4% increase for expenditures is projected for this program. Revenue which is normally reimbursed at 80% was dropped to 79% due to the state policy of requiring counties to pay for expenditures above state appropriations . OBJECTIVES : Placement of abused and neglected children and placement of youths beyond the control of parents in substitute residential care. Placements are made in family foster homes, group homes, and Residential Child Care Facilities (RCCF) . WORKLOAD r ACTUAL t ESTIMATED PROJECTED Average number of children in placement 150 150 150 FINANCE/ADMINISTRATION RECOMMENDATION: Recommend approval. BOARD ACTION: No change. 266 931216 BUDGET UN I T i_JIvIlvI.2k 1 ' AGENCY/DEPARTMENT NAME: snrT>1. SFRVTCFS BUDGET UNIT TITLE AND NUMBER: FoctQr r'nrp -- TV-F -- 11-4L3Ai DEPARTMENT DESCRIPTION: Foster Care for children from families that qualify for Aid to Families with Dependent Children. ACTUAL BUDGETED REQUESTED FINAL RESOURCES LAST FY CURRENT FY NEXT FY NEXT FY Personnel Services/Supplies $1, 106, 754 $1, 156, 160 $1, 190, 500 $1, 190, 500 Capital/Credits - 60,240 - 70, 000 - .31,500 - 31, 500 Gross County Cost 1, 046, 514 1, 086, 160 1. 159, 000 1, 159, 000 Revenue 823, 967 868,928 915, 610 915,610 Net County Cost $ 222,547 $ 217,232 $ 243, 390 $ 243,390 Budget Positions -- -- -- -- SUMMARY OF CHANGES: No significant changes are anticipated for 1994. A 6% increase for expenditures is projected for this program. Revenue which is normally reimbursed at 80% was dropped to 79% due to the state policy of requiring counties to pay for expenditures above state appropriations . OBJECTIVES: Placement of abused and neglected children and pla . =.ment of youth beyond the control of parents in substitute residential care. Placements are made in family foster homes, group homes, and Residential Child Care Facilities. IV-E cases are those foster care children that come from a home that qualifies to receive an AFDC grant. WORKLOAD ACTUAL 'ESTIMATED PROJECTED Number of Children in Placement (Average) 125 125 125 FINANCE/ADMINISTRATION RECOMMENDATION: Recommend approval. BOARD ACTION: No change. 267 BUDGET UN I T SUMMA RY AGENCY/DEPARTMENT NAME: S(1C'TJJ SFRvTC'FS BUDGET UNIT TITLE AND NUMBER: nay_ Carp -- 1.2-e,437 DEPARTMENT DESCRIPTION: Provision of day care services for children from Aid to Dependent Children and "income eligible" households. r ACTUAL BUDGETED REQUESTED FINAL RESOURCES LAST FY CURRENT FY NEXT FY NEXT FY Personnel Services/Supplies $1, 477, 869 $1,277, 500 $2, 345, 100 $2, 345, 100 Capital/Credits - 444 0 - 5, 100 - 5, 100 Gross County Cost 1,477, 425 1,277,500 2, 340, 000 2, 340, 000 Revenue 1, 139, 965 1, 022,000 1,918,800 1,918, 800 Net County Cost $ 337,460 $ 255, 500 $ 421, 200 $ 421,200 Budget Positions -- -- -- -- SUMMARY OF CHANGES: Due to federal legislation and state rule changes, the Day Care Program grew significantly in 1992 and 1993. The purpose of the legislation was to increase the availability, affordability, and quality of child care. A Federal Block Grant was given to the state to pay for the additional local costs associated with day care. Due the manner in which the state rule changes were established, only about 15% of the federal funds have been received at the local level. Due to potential rate increases for non-licensed care, center increase. and moderate case load growth, expenditures for 1994 are projected at $2,340,000. Revenue is projected at 85% assuming increased federal participation. This program will be closely monitored during 1993 and 1994 to minimize local costs. OBJECTIVES : Purchase day care services for eligible children from one parent, low income households where parent is employed. Also, includes service for a small number of "Special Need" children when child protection is a concern. The program is available to clients enrolled in the JOBS Program. The department pays the prevailing community rate for day care service. 268 93126 DAY CARE -- 12-4437 (CONTINUED) WORKLOAD ACTUAL ESTIMATED PROJECTED Average caseload 580 650 715 FINANCE/ADMINISTRATION RECOMMENDATION: Recommend approval. BOARD ACTION: No change. 269 9Z12'6 BLJDGET UNIT SUMMARY AGENCY/DEPARTMENT NAME: SnrT.0 SFRVTCFS BUDGET UNIT TITLE AND NUMBER: M?riirairi Trancpnr*atinn -- 19-GS"iA DEPARTMENT DESCRIPTION: Purchase of transportation for categorical recipients to reach medical resources. 100: state funded. ACTUAL BUDGEI'hi REQUESTED FINAL RESOURCES LAST FY CURRENT FY NEXT FY NEXT FY Personnel Services/Supplies $ 8, 761 $ 8,000 $ 9,000 $ 9, 000 Capital/Credits Gross County Cost 8, 761 8, 000 9, 000 9,000 Revenue 0 8, 000 9, 000 9, 000 Net County Cost $ 8, 761 $ 0 $ 0 $ 0 Budget Positions -- -- -- -- SUMMARY OF CHANGES: No major changes are anticipated for 1994. OBJECTIVES: Provide transportation to obtain medical care for Medicaid recipients and for foster children. Usually paid in the form of mileage reimbursement to recipients, volunteers, and caretakers. State reimburses 100% up to allocation available. WORKLOAD ACTUAL ESTIMATED PROJECTED Average assisted per month 10 10 10 FINANCE/ADMINISTRATION RECOMMENDATION: Recommend approval. BOARD ACTION: No change. 270 931.26 BUDGE T UN I T SLIM-NIA RY AGENCY/DEPARTMENT NAME: Sn(TAT SFRVTfFS BUDGET UNIT TITLE AND NUMBER: ('7CP SPrl'irPC -- 17-441 DEPARTMENT DESCRIPTION: Provides travel and psychological exams for foster care children. ACTUAL BUDGETED REQUESTED FINAL RESOURCES LAST FY CURRENT FY NEXT FY NEXT FY Personnel Services/Supplies $ 11, 002 $ 9,000 $ 10, 395 $ 10,395 Capital/Credits 0 0 0 0 Gross County Cost 11,002 9, 000 10,395 10, 395 Revenue 0 7, 200 • 8, 316 8, 316 Net County Cost $ 11,002 $ 1, 800 $ 2.079 $ 2, 079 Budget Positions SUMMARY OF CHANGES: A $1,395 increase was requested for this program for 1994. Due to the nature of this program it is difficult to anticipate the level of expenditures in a given year. 807, of the program costs are reimbursed by the state. OBJECTIVES: Case Service expenditures are for psychological exams and travel associated with children in foster care. In addition, the department will use case services to arrange for transportation of "run-away" children to return them to their parents located in another state. WORKLOAD = - ESTIMATED . PROJECTED Average payments per month 5 5 5 FINANCE/ADMINISTRATION RECOMMENDATION: Recommend approval. BOARD ACTION: No change. 271 BUDGE T UN I T S UMMi r AGENCY/DEPARTMENT NAME: SnrTJ SFRN7TrFS BUDGET UNIT TITLE AND NUMBER: ntr app pancicsn DEPARTMENT DESCRIPTION: This program provides money payments to eligible seniors who meet income, resource and age tests. Program costs are reimbursed 99.5% by the state. Administrative costs are reimbursed 80: and are included as part of the Social Services Administrative budget. ACTUAL BUDGETED REQUESTED FINAL RESOURCES LAST FY CURRENT FY NEXT FY NEXT FY Personnel Services/Supplies $1, 508,033 $1, 791,000 $1, 716, 000 $1, 716, 000 Capital/Credits - 72, 513 - 61,000 - 67, 100 - 67, 100 Gross County Cost 1, 435, 520 1, 730, 000 1, 648,900 0 Revenue 1, 434,000 1,695, 400 1, 636, 533 1, 636, 533 Net County Cost 1, 520 34,600 12, 367 0 Budget Positions -- -- -- -_ SUMMARY OF CHANGES: The department anticipates little growth in the number of cases for 1994. A 4% decrease in the amount requested for 1994 is to bring the budget amount in line with the estimated expenditures for 1993. OBJECTIVES: Provide money payments and Medicaid to eligible seniors who qualify by meeting age, resource and income tests. Program costs are reimbursed 100% by the state, except for home care allowances where the county contribution is 5% of these costs. Administrative costs are reimbursed 80% by the state. OAP money payments serve as income supplement to social security payments in many OAP households. WORKLOAD ACTUAL ESTIMATED PROJECTED Number of households assisted per month 1,650 1. 650 1,650 FINANCE/ADMINISTRATION RECOMMENDATION: Recommend approval. BOARD ACTION: No change. 272 9C12:1,16 BUDGET UN I T SUMMARY AGENCY/DEPARTMENT NAME: cnCTat SFRVTCFS BUDGET UNIT TITLE AND NUMBER: Plarmpnt altPr*1a. ivp Cara -- 12-4441 DEPARTMENT DESCRIPTION: Program designed to avoid placement of children • into the foster care program, through counseling. Also services associated with therapeutic foster care are funded through this program. ACTUAL BUDGETED REQUESTED FINAL RESOURCES LAST FY . CURRENT FY NEXT FY NEXT FY Personnel $ 91, 551 $ 90, 848 $ 96, 000 $ 96, 000 Services/Supplies 318, 877 368, 100 340, 100 ` 340, 100 Capital/Credits - 13, 276 0 0 0 Gross County Cost 397, 152 458,948 436, 100 436, 100 Revenue 293, 350 367, 158 348,880 348,880 Net County Cost $ 103,802 $ 91, 790 $ 87,220 $ 87,220 Budget Positions 2. 4 2.4 2.4 2.4 • SUMMARY OF CHANGES : Due to estimated expenditures for 1993, the request for 1994 was reduced by 5%. No additional staff is requested for this program. Since the state has not allocated funding for FY 93-94, it is difficult to predict the activity level for PAC. However, it is anticipated that no major changes will occur with the program in 1994. PAC expenditures will be reimburse 80% by the state. OBJECTIVES: This program is designed to provide counseling services to avoid foster care placement. In addition, a portion of the program consists of placement of children in therapeutic foster care homes. A PAC plan is developed on an annual basis by the Placement Alternative Commission and submitted to the state for approval. WORKLOAD ACTUAL ESTIMATED PROJECTED Estimated case count 95 95 95 FINANCE/ADMINISTRATION RECOMMENDATION: Recommend approval. BOARD ACTION: No change. 273 93126 13 L "JO UNIT SUMMARY AGENCY/DEPARTMENT NAME: SOC'Tal. SFRVTCFS BUDGET UNIT TITLE AND NUMBER: Staff nP,.Plnpmenr DEPARTMENT DESCRIPTION: Training programs for staff assigned to child protection and youth in conflict. ACTUAL BUDGETED REQUESTED FINAL RESOURCES LAST FY CURRENT FY NEXT FY NEXT FY Personnel Services/Supplies $ 3, 418 $ 9,000 $ 9, 000 $ 9, 000 Capital/Credits 0 0 0 0 Gross County Cost 3, 418 9, 000 9,000 9, 000 Revenue 3, 088 7, 200 8, 100 8, 100 Net County Cost $ 330 $ 1, 800 $ 900 $ 900 Budget Positions -- -- -- -- SUMMARY OF CHANGES: The state and the department have increased efforts to train caseworker staff which will result in greater productivity and reduced legal liability associated with handling foster care cases or child protection cases. Reimbursement from the state ranges from 80% to 100% of the cost of training. In addition, the department sends staff to classes and seminars provided for by the county. OBJECTIVES: Monies spent on staff development are designed to improve an employee' s ability to perform his duties. Group and single training can be provided through this program. The training sessions are usually conducted during the normal work day. . WORKLOAD ACTUAL ESTIMATED PROJECTED Number of seminars/ conferences attended 90 90 90 FINANCE/ADMINISTRATION RECOMMENDATION: Recommend approval. BOARD ACTION: No change. 274 931216 BUDGE T UN I T SUMMARY AGENCY/DEPARTMENT NAME: cm-TAT SFRVTr'Fq BUDGET UNIT TITLE AND NUMBER: Mar{ica1 Framc DEPARTMENT DESCRIPTION: Provides funding for medical exams required by clients. ACTUAL BUDGETED REQUESTED FINAL RESOURCES LAST FY CURRENT FY NEXT FY NEXT FY Personnel Services/Supplies $ 7,805 $ 10,000 $ 9, 100 $ 9, 100 Capital/Credits 0 0 0 0 Gross County Cost 7, 805 10,000 9, 100 9, 100 Revenue 0 8,000 7,200 7, 200 Net County Cost $ 7,805 $ 2, 000 $ 1, 900 $ 1,900 Budget Positions -- -- -- -- SUMMARY OF CHANGES: Based on estimated expenditures for 1993, the 1994 request for this program was reduced by 9%. The department does not anticipate any major growth for 1994 for medical exams. OBJECTIVES: Provide for medical exams to establish eligibility for nursing home care, AND, or Medicaid. Every six months AND cases are examined to determine if the client is still eligible for a grant. Undocumented aliens requiring emergency care are examined using this funding source to establish if medical services can be provided for through state Medicaid. F . • . WORKLOAD ACTUAL ESTIMATED PROJECTED Medical exams per month 35 I 35 35 FINANCE/ADMINISTRATION RECOMMENDATION: Recommend approval. BOARD ACTION: No change. 275 • 9312' 6 Et E T UN I T S UMMA Ft.Y AGENCY/DEPARTMENT NAME: SnCTAT SFR T(FS BUDGET UNIT TITLE AND NUMBER: 1 F'4? 4dmi n i Ct rat i nn DEPARTMENT DESCRIPTION: Administration of the Low Income Energy Assistance Program. This program is funded 100: by federal funding. ACTUAL BUDGETED REQUESTED FINAL RESOURCES LAST FY CURRENT FY NEXT FY NEXT FY Personnel $ 51, 179 $ 40,310 $ 40, 310 $ 40, 310 Services/Supplies 7, 460 8, 920 9, 133 9, 133 Capital/Credits - 3, 708 0 0 0 Gross County Cost 54,931 49, 230 49, 443 49, 443 Revenue 56,031 49, 230 49, 443 49, 443 Net County Cost $ - 1, 100 $ 0 $ 0 $ 0 Budget Positions 5 5 5 5 SUMMARY OF CHANGES: Although it appears that additional funding will be available for this program the level of staff does not need to be increased to handle 1994 caseloads. Administrative expenditures are not expected to increase for 1994. OBJECTIVES: Administration of Low Income Energy Assistance Program is accomplished with the use of the dollars noted above. Eligibility is determined after application is submitted by clients. All staff are seasonal or temporary. Costs are reimbursed by federal government within an administrative allocation. WORKLOAD ACTUAL ESTIMATED PROJECTED Number of households 3,500 3,500 3, 600 FINANCE/ADMINISTRATION RECOMMENDATION: Recommend approval. BOARD ACTION: No change. 276 931216 BUDGE T UN I T SUMMARY AGENCY/DEPARTMENT NAME: crlfT3I SFRVTr'FS BUDGET UNIT TITLE AND NUMBER: IFMD - QlirrParh -- 11-L461 DEPARTMENT DESCRIPTION: Provides communication to the public concerning LEAP program and eligibility requirements. ACTUAL BUDGETED REQUESTED FINAL RESOURCES LAST FY CURRENT FY NEXT FY NEXT FY Personnel $ 30, 461 $ 17, 000 $ 17, 000 $ 17, 000 Services/Supplies 327 0 0 0 Capital/Credits 0 0 0 0 Gross County Cost 30, 788 17, 000 17,000 17, 000 Revenue 31,660 17, 000 17,000 17, 000 Net County Cost $ - 872 $ 0 $ 0 $ 0 Budget Positions -- -- -- --- SUMMARY OF CHANGES: Although the funding from the federal government for LEAP is expected to rise for 1994, no additional funds are requested to provide outreach for this program. OBJECTIVES: The Federal government provides 100% funding of administrative activities associated with informing the public of the LEAP Program and benefits. Eligible expenditures for reimbursement include personnel time associated with outreach and overhead. ;WORKLOAD, ACTUAL ESTIMATED PROJECTED Number of households 3, 500 3.500 3, 600 FINANCE/ADMINISTRATION RECOMMENDATION: Recommend approval. BOARD ACTION: No change. 277 971296 6 BUDGET UNIT SUMMARY AGENCY/DEPARTMENT NAME: snrTAT SFRV'rFc BUDGET UNIT TITLE AND NUMBER: aScicti*trP Prng' rn (T71P' -- 1 ?-4467 DEPARTMENT DESCRIPTION: Program provides financial assistance to low income households for household utility costs. ACTUAL BUDGETED REQUESTED FINAL RESOURCES LAST FY CURRENT FY NEXT FY NEXT FY Personnel Services/Supplies $ 742,031 $ 775, 000 $1, 050,000 $1.050, 000 Capital/Credits - 22,082 - 25, 000 - 25, 625 - 25, 625 Gross County Cost 719,949 750, 000 1,024,375 1,024, 375 Revenue 658, 480 750, 000 1,024,375 1,024,375 Net County Cost $ 61, 469 $ 0 $ 0 $ 0 Budget Positions -- -- -- -- SUMMARY OF CHANGES: It is anticipated that the federal government will provide additional funding for this program in 1994. Since expenditures are reimbursed at 100% the increase in this program will not result in greater costs for the county. OBJECTIVES: Provide supplemental assistance for eligible low income recipients in the form of vendor payments to energy providers. WORKLOAD ACTUAL ESTIMATED PR0.3ECTED Caseload - households 3, 500 3,500 3,600 FINANCE/ADMINISTRATION RECOMMENDATION: Recommend approval. BOARD ACTION: No change. 278 9!12/?6 BUDGE T UN 2 T S UMMA RI( AGENCY/DEPARTMENT NAME: SnrTai SFRVTCFS BUDGET UNIT TITLE AND NUMBER: T F3P - Finargpnr.• -- 1 1-aAh3 DEPARTMENT DESCRIPTION: Program makes payments for clients that have lost utility service or have received notice of shutoff. ACTUAL BUDGETED REQUESTED FINAL RESOURCES LAST FY CURRENT FY NEXT FY NEXT FY Personnel Services/Supplies $ 14, 747 $ 35, 000 $ 15,000 $ 15, 000 Capital/Credits 0 0 0 0 Gross County Cost 14, 747 _ 35, 000 15, 000 15,000 Revenue 13,614 35, 000 15,000 15, 000 Net County Cost $ 1, 133 $ 0 $ 0 $ 0 Budget Positions -- -- -- -- SUMMARY OF CHANGES: Based on estimated actual projections for 1993, the amount requested for 1994 was reduced by 57Z. Estimated projections for 1993 are $10,500 but the budget amount was $35,000. Therefore, a reduction of the 1994 request seemed appropriate. OBJECTIVES: The purpose of LEAP Emergency is to provide for advance payments in which no vendor agreement is in effect and discontinuance of gas is going to occur. Window, thermostat, and furnace replacement are also covered under this program. WORKLOAD ACTUAL ESTIMATED PROJECTED Households 100 100 100 FINANCE/ADMINISTRATION RECOMMENDATION: Recommend approval. BOARD ACTION: No change. 279 BUDGE T UN IT SUMMARY AGENCY/DEPARTMENT NAME: Snrial �arirac BUDGET UNIT TITLE AND NUMBER: FFM&IHnnc! g r,rant c -- 1,-4400 DEPARTMENT DESCRIPTION: Housing grants for mass shelters and direct payments for rent. . ACTUAL BUDGETED REQUESTED FINAL RESOURCES LAST FY CURRENT FY NEXT FY NEXT FY Personnel Services/Supplies $ 86,818 $ 94,000 $ 96,350 $ 96, 350 Capital/Credits 0 0 0 0 Gross County Cost 86, 818 94, 000 96,350 96, 350 Revenue 84,813 94,000 96, 350 96, 350 Net County Cost $ 2, 005 $ 0 $ 0 $ 0 Budget Positions -- -- _- SUMMARY OF CHANGES: The department will apply for federal grants to assist with homeless shelters and families in need of housing. Grants include FEMA, ESG, and ECSH. Due to a local shortage of affordable apartments these programs and the efforts of local housing authorities play an important role in providing shelter in the community. OBJECTIVES : The goal of these federal grants is to assist clients that are homeless or who are in the process of being evicted from their current apartment. WORKLOAD ACTUAL . ESTIMATED . PROJECTED Number of households (average) 250 250 250 FINANCE/ADMINISTRATION RECOMMENDATION: Recommend approval. BOARD ACTION: No change. 280 9u1Z s
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