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Home My WebLink About920317.tiff C) RESOLUTION RE: APPROVE TITLE II-A JOB TRAINING PLAN BETWEEN EMPLOYMENT SERVICES OF WELD COUNTY AND GOVERNOR'S JOB TRAINING OFFICE AND AUTHORIZE CHAIRMAN TO SIGN WHEREAS, the Board of County Commissioners of Weld County, Colorado, pursuant to Colorado statute and the Weld County Home Rule Charter, is vested with the authority of administering the affairs of Weld County, Colorado, and WHEREAS, the Board has been presented with a Title II-A Job Training Plan between Employment Services of Weld County and Governor's Job Training Office, commencing July 1, 1992, and ending June 30, 1993, with the further terms and conditions being as stated in said plan, and WHEREAS, after review, the Board deems it advisable to approve said plan, a copy of which is attached hereto and incorporated herein by reference. NOW, THEREFORE, BE IT RESOLVED by the Board of County Commissioners of Weld County, Colorado, that the Title II-A Job Training Plan between Employment Services of Weld County and Governor's Job Training Office be, and hereby is, approved. BE IT FURTHER RESOLVED by the Board that the Chairman be, and hereby is, authorized to sign said plan. The above and foregoing Resolution was, on motion duly made and seconded, adopted by the following vote on the 8th day of March, A.D. , 1992. ln BOARD OF COUNTY COMMISSIONERS ATTEST: WELD OUNTY, COLORADO Weld County Clerk to the Board George Kennedy, Chairman BY: KO-ri-e15‘" EXCUSED Deputy Cle to the Board Constance L. Harbert, Pro-Tem APPROVED AS 0 FORM: if,A;Cfr C. W. Kirby /\�•/ EXCUSED County Attorney Gordon J E. Lacy////� �® �� G 'K -41" W '�V'aT W. H. Webster 920317 �►�ov53 ac H 2 ss- 5 mmoRAnDur George Kennedy, Chairman Vui� T° ADO From '/'Board of County Commissioners oat. April 6, 1992 Walter J. Speckman, Executive Director, Human Resources I'J oir JTPA Title II-A Plan Subject: Enclosed for Board approval is the Job Training Partnership Act's (JTPA's) Job Training Plan (JTP) for the Weld County Service Delivery Area (SDA) . The JTP covers the program years of 1992 and 1993 and presents an in-depth view of the direction the Weld County employment and training programs will follow over the next two years. The SDA will be provided $670,358 to provide employment and training services to approximately 180 adults and 165 youth during the time period of July 1, 1992 through June 30, 1993. The Private Industry Council has selected a target population in order to reach the individuals who are most in need. The target population for Weld County will be: 1. Adult/Youth Welfare Recipient (single parent and two-parent heads of households) 2. Adult/Youth High School Drop-Out or Potential Drop-Out 3. Individuals with Disabilities 4. Food Stamp Recipients Due to the local need to improve the participant's qualifications for entry level jobs within the local labor market, the major efforts in training will be in the following areas: 1. On-the-Job Training 2. Work Experience 3. Vocational - Job Site 4. Vocational - Institution 5. Classroom Training Basic 6. Try-Out Employment 7. Job Placement Enhancement Training 8. Private Sector Internships 9. Youth Competency Program 10. Assessment If you have any questions regarding the attached Job Training Plan, please contact me. 920317 {4eao53 April 6, 1992 MEMORANDUM TO: Clerk to the Board FR: Susan Talmadge, Human R ources RE: JTPA Title II-A Plan Enclosed for Board approval are four (4) copies of the above mentioned Plan. Please return three (3) copies once they have been signed. If you have any questions, please telephone Linda Perez at 353-3816. WELD COUNTY SERVICE DELIVERY AREA .cRPJNING p O� lq ti Program Years 1992 & 1993 (July 1 , 1992 through June 30, 1994) el (S • COLORADO DIVISION OF HUMAN RESOURCES Employment Services of Weld County P.O. Box 1805 Greeley, Colorado 80632 07,031"Y COVER PAGE: PROGRAM YEAR 1992 TITLE II-A JOB TRAINING PLAN Service Delivery Area/ Private Industry Council : Weld County Service Delivery Address : P.O. Box 1805 Greeley, Colorado 80632 Executive Director: Linda L. Perez Phone #: 353-3816 SDA Planner: N/A Phone #: N/A PIC Chair: Name Gerald Shadwick LEO: George Kennedy Address P.O. Box 1805 Address: P.O. Box 758 Greeley, CO 80632 Greeley/ CO 80632 r State Field Rep. : Elise Lowe-Vaughn GOVERNOR' S JOB TRAINING OFFICE RECOMMENDATION Conditional Approve Approval Disapprove JOB TRAINING COORDINATING COUNCIL RECOMMENDATION Conditional Approve Approval Disapprove 27,0-31-.1 STATE OF COLORADO Governor's Job Training Office JOB TRAINING PLAN Signature Page For Programs and Activities Authorized by the Job Training Partnership Act This Plan is entered into between the State of Colorado, Governor's Job Training Office, hereinafter referred to as the Recipient and the Weld County Service Delivery Area, hereinafter referred to as the Service Delivery Area (SDA) Grant Recipient. All work to be performed under the Plan will be in accordance with the Job Training Partnership Act (JTPA) of 1983, applicable JTPA rules and regulations, applicable policies and procedures established by the Governor, and the assurances, certifications, and narrative descriptions contained in this Plan. The Plan is in accordance with the JTPA rules and regulations and instructions issued by the Governor or his designee. It is understood that this document, when signed by the parties, will become an "Exhibit A" referenced in and governed by Master Contract 17 between the State of Colorado and the SDA Grant Recipient. It is understood that this Job Training Plan, when jointly signed by the SDA's, Local Elected Official, and the Private Industry Council Chair and countersigned and dated by the Governor or Governor's designee, shall be effective July 1, 1992 through June 30, 1993. Typed Name & Title of Signature Date Local C� Elected Official 04 / 08 /92 7" .o George Kennedy, Chairman 04/1//3/92 FATTEST: BY: Vt ad h- 7rn , 0/iJ WELD COU TY CL BARD DEPUTY�� CI,1RK TO BOARD Typed Name & Title of SignaturQ� G�� Date it /__�� Private Industry Council / / `1 {� Chairperson Gerald Shadwick Typed Name & Title of Signature Date Governor or Designee / / es- v R"'li p ";J WELD COUNTY COLORADO JOB TRAINING PLAN PROGRAM YEARS 1992 AND 1993 PY 1992 (July 1, 1992 - June 30, 1993) PY 1993 (July 1, 1993 - June 30, 1994) TABLE OF CONTENTS Page Number I. EXECUTIVE SUMMARY 1 II. THE SERVICE DELIVERY AREA 3 A. Description of the Service Delivery Area 3 B. Responsiveness of the Service Delivery Area 7 III. PROGRAM ACTIVITIES AND SERVICES 10 A. Adult Training Activities and Services 10 B. Youth Training Activities and Services 15 C. Linkages with Job Opportunities and Basic Skills (JOBS) D. Description of Program Systems 23 E. Coordination Criteria 27 F. Inter-SDA Coordination 34 G. Non-Traditional Employment For Women Act 34 IV. ADMINISTRATIVE PROCEDURES 36 A. LEO/PIC Agreements and Organization 36 B. Personnel System 36 C. Monitoring and Evaluation System 36 D. Grievance/Complaint Systems and Fraud and Abuse Reporting Procedures 38 E. MIS and Eligibility Determination 38 F. Service Providers 40 G. PIC/SDA Annual Report 41 V. ASSURANCES 42 VI. FINANCIAL MANAGEMENT 43 A. SDA Fiscal Procedures 43 B. Fiscal Procedures 43 C. Cost Allocation Plan 44 D. Employment Generating Income 44 E. Program Income/Profit Earned Under Performance Price Contractors 45 F. State Procruement Compliance 45 G. Annual Audit 45 -i- 4] H. Escheat Policy 45 I. Bonding 45 J. Subrecipient Audit Policy 45 K. Debt Policy 45 L. Property Purchases 45 M. Project Quarterly Expenditures 45 N. Budget Information Summary 45 ATTACHMENTS Attachment 1 - Weld County Demography Form Attachment 2 - Most-in-Need Planning Form Attachment 3 - Adult Participation and Termination Form Attachment 4 - Youth Participation and Termination Form Attachment 5 - Local Coordination Agreement Summary Attachment 6 - PIC Membership List Attachment 7 - Employment Services Organization Charts �- Attachment 8 - Projected Quarterly Expenditure Report Attachment 9 - Budget Information Summary -ii- r EXECUTIVE SUMMARY I. Program Year 1992 Allocation: $670,358 % Change from PY 91: 14% decrease II. Number to be Served: New: 265 Carry-In: 80 III. Narrative: The Weld County Board of Commissioners administers all employment and training programs through the Weld County Division of Human Resources. The employment and training programs are delivered through the Employment Services of Weld County, a major department of the Weld County Division of Human Resources. The Weld County Private Industry Council shares oversight and planning responsibilities for the delivery of services through Employment Services. In this capacity, the Weld County Private Industry Council joins with the Board of Weld County Commissioners in the development of goals and objectives, and system design; and the monitoring and evaluation of program activities. The Weld County Private Industry Council and the Board of Weld County Commissioners continue the goal of supporting a single delivery system that results in cost efficiency and an employer responsive structure. r In designing programs, the Weld County Private Industry Council and the Board of Weld County Commissioners focus on long-term goals that include coordination, integration, and non-duplicative criteria. This process results in the sharing of costs and closer coordination among the agencies, and emphasizing quality services for adults and youth. Employment Services is a unique system which administers the programs and activities of Job Service, Job Training Partnership Act (JTPA) , and other employment, training, and support programs. Employment Services also delivers, on behalf of the Weld County Department of Social Services, the employment, training, and related support activities of the Job Opportunities and Basic Skills (JOBS) programs. By structuring all programs under one administrative entity, costs saving, non- duplication of services, and a better delivery of services to participants (both applicants and employers) are realized. Private sector involvement has and will continue to be a major emphasis in the design and delivery of employment and training services in Weld County. The Weld County Private Industry Council and Employment Services will continue to emphasize quality in employment and training activities and programs through its various planning committees. Employment Services' youth programs are challenged to meet the needs of twelve school districts in Weld County. Most of these school districts are rural. Because of these rural school districts, Employment Services 1 has designed their programs to minimize this barrier by providing services within each rural community. The target polulations for the Weld County SDA are as follows: 1. Adult Welfare Recipients 1. Youth Welfare Recipients (single parent and two parent (single parent and two parent heads of households) heads of households) 2. Adult High School Drop-Out 2. Youth Potential/Actual High School 3. Adults with Disabiliites Drop-Out 4. Food Stamp Recipients 3. Youth Welfare Family Member 5. Economically Disadvantaged 4. Youth with Disabilities Unemployment Recipients 5. Offenders 6. Economically Disadvantaged Major activities will include: . On-the-Job Training . Youth Competency Programs . Occupational Education . Work Experience . Basic Education . Youth Try-out Employment . Job Placement Enhancement Training IV. Program Overview: Participant Numbers A. 11 in Basic Skills: 75 B. 11 in Occupational Skills: 81 C. 41 Job Search Only: 35 D. 11 in Competency Programs: 70 E. Total Number Served: 261 Direct Client Costs: A. Tuition and Books: $ 88,880 B. On-the-Job Training: $ 123,750 C. Work Experience: $ 79,000 D. Youth Competency: $ 45,000 E. Other: (staff salaries/operations/ overhead) $ 204,684 Total Training Cost Category: $ 541,314 2 r II. The Service Delivery Area A. Description of the Service Delivery Area 1. The Weld County Commissioners will be the grant recipient of the Job Training Partnership Act (JTPA) funds. The Employment Services of Weld County of the Weld County Division of Human Resources will administer the Program Year 1992 and Program Year 1993 Job Training Plan. 2. Weld County will be the geographical area served by this Job Training Plan. Weld County, Colorado is approximately 4,004 square miles and is located in north central Colorado. There are 28 incorporated towns in Weld County. The county seat and principle city, Greeley, is located in the west central part of the County and contains approximately 45% of the County's population. Generally, most of the remaining population resides within a 20 to 30 mile radius of Greeley; the northeastern part of the County is sparsely populated. Approximately 85% of Weld County's population is located in an 800 square mile area in the southwestern part of the County. The population density for this area is approximately 149 people per square mile. �— Weld County is expected to continue to receive a significant share of the state's population increase. Preliminary 1990 Census figures show that Weld County's population increase 6.75% in the last decade. With the development projected along Interstate 25 and the construction of the new international airport in Denver in 1994, the growth potential for Weld County is excellent. Chart I depicts the general population characteristics for Weld County, Colorado. Chart I General Population Characteristics 1960 1970 1980 1990 TOTAL POPULATION Weld County 72,344 89,297 124,438 131,821 City of Greeley 26,314 38,902 53,006 60,536 ETHNIC DISTRIBUTION Anglo N/A 84% 82% 772 Hispanic N/A 152 172 212 Black i Other N/A 1% 1% 2% AGE DISTRIBUTION (Weld) Under 20 41% 402 35% N/A 20 - 44 31% 332 41% N/A 45 - 64 18% 18% 15% N/A Over 64 10% 9% 9% N/A Source: U.S. Bureau of the Census. Census of the Population, 1960, 1970, 1980, 1990 crYC.71179 3. Weld County's demographics is described in Attachment 1. The Service Delivery Area Demography Form provides data regarding the eligible population. 4. This section describes the local/regional labor market conditions. These conditions include job growth projections by industry and occupation in the public and private sectors; secondary job growth; occupational supply/demand analysis; and prevailing wage rates. One of the greatest local economic problems that Weld County will face in the future is the low productivity of labor. However, if in the next decade the agricultural sector in Weld County does well, and economic diversification continues making the advances it made in the past, Weld County's economy should remain steady. Based on information provided by the Weld County Data Center of the Economic Development Action Partnership, the composite index showed an increase of .079% in January. Three of the four components of the index showed a positive growth, and the fourth showed a decrease. a. Job Growth Projections The Economic Development Action Partnership of Weld County has projected that Weld County will experience moderate and steady growth. It is anticipated that the 1991 total employment base will r- increase from 67,106 to 73,300 level in 1995. This will mean that the total labor force will grow to 77,400; however, the unemployment rate will remain at a 5% to 6% level. The construction industry has begun a slow recovery and reflects a slight growth rate increase in Weld County. b. Secondary Job Growth Based on historical data gathered by the University of Northern Colorado Economics Department, Weld County has begun to reflect slow growth in the secondary job sector. This growth is primarily due to the growth currently reflected and projected in the primary sector base. c. Occupational Supply/Demand The occupation growth demand information for Weld County is contained in the updated Chart II. The Occupational Supply/Demand Report will be used as a guideline when training is identified to ensure that jobs or project jobs will be in the field 4 ..d, , 07,1 ,-.3 Chart II NORTHEAST AREA VOCATIONAL PLANNING REGION 1 * RANK ORDER OF OCCUPATIONS BY TOTAL AVERAGE ANNUAL OPENINGS 1991 - 1996 AA AA TOTAL AVERAGE OES** OPENINGS OPENING AA HOURLY WAGE RANK CODE OCCUPATIONAL TITLE GROWTH PLACEMENT OPENINGS 10/84 - 3/85 1 49011 SALESPERSON - Retail 113 245 358 $ 4.66 2 19005 GEN. MANG. A TOP EXEC. 84 138 222 5.56 3 55199 GENERAL SECRETARY 66 99 165 5.57 4 31308 TEACHERS, SECONDARY 73 69 142 9.99 5 49023 CASHIERS 45 68 113 4.21 6 87005 JANITORS/CLEANERS/MAIDS 65 141 206 4.57 7 31305 ELEMENTARY TEACHERS 52 61 113 4.67 8 32502 REGISTERED NURSES 90 69 159 12.25 9 55347 GEN. OFFICE CLERKS 70 118 188 5.02 10 65008 WAITERS/WAITRESSES 84 49 133 3.85 11 22126 ELEC. & ELECTRONICS ENGS. 27 15 42 18.51 12 65041 COMB. FOOD PREP. SERVS. 14 25 39 5.89 13 87102 CARPENTERS 50 33 83 7.77 14 22505 ELECTRONIC TECH 28 14 42 9.04 15 97012 TRUCK DRIVERS/HEAVY 43 45 88 6.29 16 21114 ACCOUNTANT 25 30 75 8.50 17 22517 ESTIMATOR, COST 10 17 27 6.67 18 85132 MAINTENANCE MECHANIC 32 36 68 6.17 19 89108 MACHINIST 9 15 24 7.14 20 43002 SALES AGENT, INSURANCE 4 16 20 7.05 21 49014 Parts Clerk 7 12 19 5.77 '^ 22 66005 MEDICAL ASSISTANT 11 7 18 6.25 23 66002 DENTAL ASSISTANT 10 4 14 6.59 24 93914 WELDER 4 6 10 7.94 25 21508 EMPLOYMENT INTERVIEWER 3 2 5 6.58 26 55314 PERSONNEL CLERK 2 3 5 6.91 27 49032 DEMONSTRATOR 2 2 4 8.24 28 97951 PRODUCTION MACHINE TENDER 1 3 4 6.03 29 79002 FOREST WORKER 1 1 2 6.73 * Vocational Planning Region 1: Cheyenne, Elbert, Kit Carson, Larimer, Lincoln, Morgan, Phillips, Sedgwick, Washington, Weld, and Yuma Counties ** OES Code: Occupational Employment Statistics Code Data Source: Occupational Employment Outlook, 1991 - 1996 Occupational Supply/Demand Report Labor Market Information Section Colorado Department of Employment and Training, March 1991 d. Prevailing Wages Based on the November, 1991, Labor Area Unemployment Statistics (LADS) , Weld County is no longer considered a labor surplus area. However, the average wage in Weld County remains lower than the State's average wage by 8%. Chart III shows the comparison of the average annual openings and wage structure within Weld County's Planning Region 1 and the Metro Denver Planning Region 3. 5 .Tr*;,.I w.l r Chart III OCCUPATIONS/ANNUAL OPENINGS AND THE AVERAGE HOURLY WAGE WELD COUNTY PLANNING REGION 1 VERSUS METRO DENVER PLANNING REGION 3 Occupational Wage In Wage In Wage Difference Between Title Weld County Metro Denver Denver and Weld County ACCOUNTANTS AND AUDITORS $ 6.85 $10.17 $ 3.32 SALESPERSONS, PARTS 6.58 4.66 1.92 REGISTERED NURSES 12.25 14.05 1.80 CLEANERS/JANITORS/MAIDS 4.57 4.96 .39 GEN. MARC. L TOP EXECS. 5.56 8.22 2.66 TEACHERS, SECONDARY 9.99 9.99 -0- GENERAL SECRETARY 5.57 6.71 1.14 GENERAL OFFICE CLERK 5.02 5.16 .14 CASHIERS 4.21 4.36 .15 ELEC. L ELECTRONIC ENGINEERS 18.51 20.43 1.92 GUARDS L WATCH GUARDS 4.57 5.33 .76 COMB. GOOD PREP. SERVS. 5.89 5.39 .53 CGIPUTER SYST. ANALYST EDP 16.88 16.21 .67 TEACHERS, ELEMENTARY 5.42 8.50 3.08 ADMINISTRATIVE ASSISTANT 5.68 8.48 2.80 ADMINISTRATIVE SECRETARY 7.50 8.81 1.31 MANAGER, OFFICE 5.56 7.08 1.52 CASEWORKER 6.64 7.69 1.05 CONSTRUCTION EQUIPMENT MECHANIC 8.69 8.69 -0- DIESEL MECHANIC 7.92 9.36 1.44 WELDER FITTER 7.69 10.69 3.00 WELDER HELPER 5.55 6.46 .91 ELECTRICIAN REPAIRER 5.83 6.50 .67 POWER SHOVEL OPERATOR 8.21 10.75 2.54 FRONT END LOADER 7.00 7.75 .75 Data Source: Occupational Employment Outlook 1991 - 1996, Regions 1 and 3 Occupational Supply/Demand Report Labor Market Information Section Colorado Department of Labor and Employment, March 1991 Chart IV provides additional information concerning the prevailing wage rates by occupation. Chart IV LOW, AVERAGE AND HIGH WAGE RATES BY SELECTED DICTIONARY OF OCCUPATIONAL TITLES (DOT It's) Quarter Ending 12/91 Quarter Ending 12/91 Region 3 Region 2 Title Denver LMI Larimer/Weld Low Ave. High Low Ave. High HAND PACKAGER $4.25 $5.47 $ 8.35 $4.25 $4.48 $ 5.25 INDUSTRIAL TRUCK OPERATOR 4.25 6.22 9.07 4.25 5.25 5.97 CONST, OR LEAK-GANG LABORER 4.00 5.98 15.15 4.25 5.30 11.00 MATERIAL HANDLER 4.09 5.56 11.50 3.75 5.39 20.00 GENERAL MERCHD. SALESPERSON 4.25 4.57 3.65 5.00 6.00 7.00 SECRETARY 4.00 6.71 12.49 4.25 5.98 8.30 Chart IV (CONT.) r LOW, AVERAGE AND HIGH WAGE RATES BY SELECTED DICTIONARY OF OCCUPATIONAL TITLES (DOT Y's) Quarter Ending 12/91 Quarter Ending 12/91 Region 3 Region 2 Title Denver Lill Larimer/Weld Low Ave. High Low Ave. High SMALL ENGINE MECHANIC 6.00 6.00 7.00 6.00 6.00 6.00 WELDER HELPER 5.50 7.72 10.00 5.00 5.55 6.50 WELDER ARC 4.25 6.49 10.00 5.00 8.05 13.50 DIESEL MECHANIC 4.25 9.36 11.75 8.50 8.80 10.00 Data Source: Colorado Occupational Supply/Demand Outlook - 1991 - 1996 Colorado Department of Employment and Training, March 1991 4th Quarter ending June 30, 1991 Employment Services recognizes that the JTPA placement wages should meet state/federal performance standards in order to promote long- term labor market participation. However, Weld County wages have been consistently lower than the rest of the State. The Greeley Job Service's average wage at placement rate of approximately $5.28 (January 1992) , versus the State average wage of $5.75 are indications of the low wage structure in Weld County. Historically, Employment Services has been capable, through intensive job development and placement activities, of producing the following adult wage at placement results: Chart V WELD COUNTY SDA (EMPLOYMENT SERVICES) AVERAGE ADULT WAGE AT PLACEMENT JTPA JTPA JTPA JTPA JTPA PY 1987 PY 1988 PY 1989 PY 1990 PY 1991* $ 4.38 $ 4.45 $ 4.83 $ 4.94 $ 5.28 * Ending 12-31-91 Data Source: Weld County SDA (Employment Services) Management Information System B. Responsiveness of the Service Delivery Area 1. Employment Services ascertains the following future challenges in Weld County, and has incorporated means by which to meet these challenges in its JTPA II-A Plan. a. Unemployment rates are projected to continue at the same levels of 5% to 6% throughout the decade of the 1990s. b. Wage rates are projected to continue to be below, by 8%, the State's average wage rates. c. Job growth will continue to be gradual. 7 d. The labor force, specifically the unemployed population, cannot compete effectively, lacks the basic entry level skills that employers desire. e. Welfare caseloads will continue to grow; subsequently, the welfare costs will be a hindering factor for economic development growth and a welfare recipient's self-sufficiency. The Weld County Private Industry Council is taking a proactive stand to educate the community about the Job Training Partnership Act. a. Various community-based organizations and other adult or youth serving agencies are informed about our services through participation in subcommittees of the Weld County Private Industry Council, by presentations, or by directly contacting these organizations. This type of outreach serves to market our services to those who are in the target population. b. The Weld County Private Industry Council established an aggressive marketing plan for the Employment Services. Examples of the extensive outreach/marketing efforts include: promotional activities held locally; orientations given to employers throughout the County; special radio announcements are broadcast on both English and Spanish speaking networks and advertisements placed in local newspapers through the County; and staff participation in job fairs and career awareness seminars held locally. e" Weld County has implemented specific efforts in recruiting and enrolling individuals targeted as most in need by initiating the following: a. Employment Services has entered into various coordination agreements/arrangements with local agencies to provide adequate enrollment opportunities to individuals identified as most in need, i.e. , Weld County Department of Social Services, Colorado Rehabilitation Services, Colorado Development Service Incorporated, Right to Read, etc. b. Extensive outreach is provided through school districts to identify and enroll youth for the In-School Program. c. Recruitment occurs with individuals seeking work through Job Service and the Employment First Food Stamp Program. The Job Service's Local Veterans Service Representative is also required to recruit veterans, with an emphasis placed on disabled and special disabled veterans in need of employment and training services. d. Coordination agreements and arrangements have been entered into with the Educational Outreach Center, through the Colorado State University and the Greeley Dream Team Talent Search programs to facility the referral and provision of educational training for low- income individuals. e. Various community organizations and other adult and youth serving agencies are informed about our services through participation in 8 subcommittees of the Weld County Private Industry Council, by presentations, and by directly contacting these organizations. This type of outreach serves to market our services to those in the target population. 2. Weld County has created the following targeted population base: Chart VI TARGET POPULATION WELD COUNTY SDA (EMPLOYMENT SERVICES) 1. Adult Welfare Recipients 1. Youth Welfare Recipients (single parent and two parent (single parent and two parent heads of households) heads of households) 2. 2. Youth Potential/Actual High School Drop-Out 3. Adult High School Drop-Out 3. Youth Welfare Family Member 4. Adults with Disabilities 4. Youth with Disabilities 5. Food Stamp Recipients 5. Offenders 6. Economically Disadvantaged Unemployment Recipients By creating the targeted population base, the Weld County Private Industry Council has assured that the individuals who are most-in-need will receive the JTPA services. Welfare recipients, drop-outs, disabled, homeless, offenders, teen parents will receive JTPA services through the targeted population base. Areas targeted as most-in-need have a high population of Hispanics and females. These statistics will carry across into the JTPA Program. The Most-in-Need Planning Form is located as Attachment 2. 9 40A7 3i III. Program Activities and Services A. Adult Training Activities and Services 1. Included in this section will be a description of each training activity/service which the Weld County Private Industry Council and the Employment Services will provide to adults age 22 and older, an estimation of the service/activity, and the estimated cost per participant, the reimbursement formula for employers, and the methodology used to determine the duration of training. a. Basic Education and Remediation While remediation may be desirable for some clients, it is recommended as a voluntary rather then mandatory activity. This would usually be in conjunction with another planned activity. Participants lacking a high school education will be enrolled in GED/ABE classes or remediation activities. These are provided by Aims Community College staff, tutorial programs, and the programs available through the learning lab at Weld County Employment Services. The estimated cost per participant is $600 and the average duration is 6 months. The effectiveness is measured by the attainment of the educational objective as described on the EDP within the time frame indicated. Basic skill enhancement and/or attainment of a GED are effective tools in preparing participants for employment. b. Occupational Skill Training This activity will provide individuals with specific occupational skills both of a cognitive nature, as well as manual skills necessary to perform a specific job or group of jobs. Participants are selected for this activity based on their assessment and EDP, availability of employment in the skill area, the probability of receiving a self-sufficient wage when employed, and client interest in completing training. Occupational Skill Training programs will be developed in accordance with Private Industry guidelines which include: . Training tailored towards employer needs. . Training on-line with the skills, aptitudes and interests of the populations served. . Training geared towards entry level employers. To ensure that the training is in occupations of demand, local employers will help assist in the determination of specific 10 '220171"-.4 training. The occupational areas outlined in Chart III will be used as a guide in the areas of developing training opportunities. Employers will be involved at the first in ensuring that the training efforts will result in actual jobs and that these jobs are available in the Weld labor market or in the area the participant will relocate. Labor Market projections are used as a guide in determining training areas. The estimated cost per participant is $800 with an average duration of 25 weeks. The effectiveness of the training is measured by the educational facilities and the SDA's experience in having graduates of training obtain employment. c. On-the-Job Training (OJT) On-the-Job Training (OJT) is designed to teach and/or improve skills on the job. Employers must adhere to the "hire-first" philosophy and must retain the participant after the contract period ends. If an individual needs additional classroom training, in addition to employer training, tuition and books are included in the OJT. Also, training related services are designed into the OJT. These training related services include tools or other extraordinary expenses directly related to the OJT. It is anticipated that 80% of the OJTs will be in the private sector. The purpose of the OJT is to secure long-term employment for the individual, so self-sufficiency may be achieved. Participants are selected for this activity based on their assessment and EDP with particular attention to previous work experience, aptitude, and interest. The duration of the OJT is determined by assigning a Dictionary of Occupational (DOT) code to the job description. The three middle digits, which designate the skill code, are then calculated to determine the skill level. The skill level is then translated into training hours using the guideline included in JTPA Letter #85-42. The contract dollars obligated are determined by multiplying the training hours by the hourly wage divided by 50%. Salary increases may be included in the initial calculation or the contract may be modified at a later date. Overtime is not included in the reimbursement. The estimated cost per participant is $2,750. The average OJT is written for up to six months based on the DOT Code. Additions to the contract may include tools, costs of tuition and books, or any extraordinary expense related to the job. The employer submits reimbursement invoices on a monthly basis. The effectiveness of the OJT is measured by periodic evaluations conducted with the employer and the participant during the OJT. Also, post-program follow up information for other participants 11 similarly trained in considered. d. Work Experience The primary objectives of the adult work experience activity are: . assist the near job ready to enter the world of work; . develop occupational skills and good work habits; and . assist the participant in obtaining permanent unsubsidized employment. Those clients who will enter the work experience component are those clients who need this transitional activity to get a job, or who have been assessed to benefit from this activity; however, the work experience component will be combined, based on the Employability Development Plan (EDP) , with GED/ABE classes, and/or occupational skills training, and/or adult competency activities. Each client will be reassessed to determine their progress academically and in meeting their EDP goals. The estimated cost is $2,600 and the average duration is 11 to 30 weeks. Work experience sites are selected on its abilities to provide the development of positive work habits and skills to enhance a participant's employability in the private sector. Work experience will help enable participants to develop skills which will lead to self-sufficiency. Work experience is provided in such areas as reception, teacher aide, day care aide, office helper, street maintenance, food service, data entry, etc. Participants are assigned to well supervised work sites in the private non-profit and public sector. Participants are paid $5.00 an hour and Workers' Compensation is provided. Medicaid, child care, and transportation support are provided for those participants who are welfare recipients. The work experience will be conducted within the 1,040 hour/52 consecutive week format outlined in JTPA Letter #85-10. The 1,040 hours will be monitored via the client's time sheets. Only the hours actually worked by the client and paid for by JTPA will be charged to the 1,040 hour limitation. Work experience will be combined with other training. Therefore, the majority of work experience costs will be charged 50% to participant support and 50% to training, in accordance with limited work experience regulations. e. Job Search Skill Training Employment Services administers Job Service activities. Because of this linkage, participants are included in an automated Job Bank Match. Participants are assigned occupational codes. These are 12 vD' ^rl gt"9 then matched to job listings through the Job Service and participants are referred to employers. Participants are also involved in self-directed job search, individualized job search with the case manager or through job clubs. The participant may be scheduled to attend a Job Club which is an in-house, class size activities. The participants are taught a range of job seeking skills to improve their job solicitation and retention skills. The range of job seeking skills that are taught are as follows: . Interviewing Techniques . Resume Development . Labor Market Information . Application Completion . How to Dress for Interviews . Other Activities The Job Search activity may last from one day to eight weeks or until employment is secured. The estimated average cost is $250. The anticipated outcomes are: increased skills in pursuing, attaining, and retaining employment; positive self-image results; and increase knowledge of the labor market. f. Other Activities As allowed under Section 204 of the JTPA, the following services will be provided: . Assessment The individual's reading, math, and language levels are assessed prior to the development of an Employability Development Plan (EDP) to identify the participants' employment and training needs. Occupational assessment is also provided to develop viable short and long-term goals. As a result of the assessment, and upon determination that the client can benefit from JTPA, the participant will be placed in an employment and/or training component that will result in his or her positive attainment of job and training goals, as outlined in the EDP. The average duration is 1 week. The average cost is $150. . Motivation and Goal Setting Workshops Pacific Institute's Pathways to Excellence course consists of 18 video segments, application guides, and audio tapes for participants totalling 6 hours and 29 minutes to be presented. 13 In these segments, information on beliefs, expectations, conditions, self-talk, attitudes, self-motivation, and goal setting are taught. The average duration is 2 days training and a 14 week follow-up. The average cost is $150. . Counseling and Testing Employment counseling and testing will be provided by Aims Community College staff and appropriate Employment Services staff. Administration and interpretation of the GATB, SATB, vocational Preference Inventory will also be included. These services will assist the JTPA participant to choose a career, change his or her career options, or adjust his or her career to the changing labor market. . Life Skills Classes Classes will be held at Employment Services and will be provided by professionals in the community. The length of classes may vary from four hours to eight hours. Curriculum may include sessions on "How to Manage a Crisis Budget", "How to Deal Effectively with Children", "Survival Skills on the Job", "Time Management Skills", etc. These classes will prepare the individual for the world of work and increase the person's skills to cope with work and family stresses. These Other Activities are provided at an average cost of $150 and have a duration of approximately one week each. . Employer Relations Employment Services staff conduct intensive employer relations for placement of our targeted JTPA clients. A component of this is job development for selected participants with employers. 2. Enrollee Assessment The ABLE test is given to each client at JTPA intake during the application process to determine reading and math levels. Additional assessment tools are used to assist in the determination of appropriate employment and training needs. Occupational and career choice determinations include interest inventory or aptitude assessment. Some of the tools used are General Aptitude Test Battery (GATB) , Vocational Interest Inventory, etc. As part of the assessment process, the client meets with a technician to determine existing skills, needs, and barriers. 14 220 11: Assessment usually occurs prior to enrollment to determine if JTPA programs are appropriate. 3. Updating of EDPs It is the practice of the Weld County SDA to update a client's EDP whenever their is a change in the goals or activities and as each goal is completed. A copy of the updated EDP, which is agreed to and signed by both the client and the case manager, is provided to the client. 4. Support Services The principle support service provided is transportation assistance in the form of gas vouchers or bus passes. On an individual client basis, additional needs which are employment connected, i.e. , work clothes, tools, glasses, etc. , are given consideration if they promote employment and retention. 5. Employment Generating Activities Since the Weld County SDA is located with Employment Services of Weld County, there is a cooperative effort for job placement clients. Employers are also contacted for possible interest in participating in OJTs in general and appropriate client are referred. ^ 6. Participation and Termination Form The completed Participation and Termination Form is located as Attachment 3. B. Youth Training Activities and Services 1. Services to Youth 14 and 15 Years Old Activities and services may be provided to youth 14 and 15 years of age. The Private Industry Council and other youth serving agencies feel that since 4% of this age group is economically disadvantaged and unemployed, they should be a target population for specific activities. This is also a critical time in which youth become potential school dropouts. Services will be provided to 14 and 15 year olds under Title II-A programs in basic skills competency, pre-employment skills training programs, and limited classroom training activities. While most activities are not focused on the 14 and 15 year olds, they can participate in programs that involve class size projects in the schools. Eligible 14 and 15 year olds may be provided all services available under the Title II-B Summer Youth Employment and Training Program. Activities and services paid by Title II-B funds will include work experience, remediation, and/or job search assistance. 15 Pre-employment skill training will be available to 14 and 15 year olds through limited classroom training activities. These activities may include: a. Assessment, testing, and counseling b. Occupational career and vocational counseling c. Job holding and survival skills training d. Basic life skills training e. Remedial education f. Job seeking skills training g. Labor market information Weld County SDA will ensure that the 200 hour limitation for this activity is not exceeded by identifying on the EDP the number of hours to be enrolled in the activity, and by tracking each enrolled participant through the VAX system Time Track report in conjunction with the EDP. This report will be done on a weekly basis to determine total number of hours completed. 2. Description of Activities, Services, Duration, and Costs Youth are defined as being between the ages of 16 and 21 and will be provided with the same activities as described under Section III. A. 1. Adult Training Activities and Services. These activities will be provided to out-of-school youth. The costs previously described in the activities for adults will also apply for youth. The following activities and services will be provided for in-school youth: a. Basic Education and Remediation Remediation will be provided through the basic skills competency component. The remediation may include, but is not limited to, programs offered at the school districts, Aims Community College, tutorial programs, and programs available through the learning lab located at Employment Services of Weld County. High school dropouts will be encouraged to return to school, attend Aims Connunity College or the learning lab to obtain their GED. Linkages have been developed with Right to Read to assist those clients functioning at a low level so those clients may transition into a high school or GED program. All participants will be tested for reading and math levels. These tests may be completed prior to enrollment or upon enrollment into the program, and the assessment results will become part of the permanent record. Youth who test two or more grade levels below their actual school level, will be considered for enrollment into a remediation activity. The average duration for remediation of basic skills will be approximately six months with an estimated cost of $192 per participant. This cost is based on fees, lab costs, books, etc. , which may be needed to deliver remediation activities. 16 2201_14S) The post-assessment process for the Basic Skills Competencies are based on the results of program participation and, when applicable, through re-testing to determine grade level gain. The effectiveness is measured by the attainment of the educational objective as described in the EDP. Basic skill enhancement and/or attainment of a GED are effective tools in preparing participants for employment. Youth who attain a competency in this area will also receive a certificate which can be used in their employment search. b. Occupational Skill Training Occupational Skill Training may be provided to youth and is designed to provide youth specific training in entry level occupations. The training may be obtained through vocational training or vocational education classes available at high schools, or job specific training at a public or private work site. Participants will be selected for this activity based on needs identified in the EDP and the availability of the training. This component is designed to provide a job specific competency. The duration of this activity will vary depending upon the need identified in the EDP and the type of training selected. Training programs are usually between 9 and 20 weeks long with an estimated average cost of $500 per participant. A Job Specific Training Outline provides for the pre- and post- assessment of the training. Objectives are based on the vocational skills to be learned, tools and materials to be used, basic education required and the planned outcomes of the training. The youth will be assessed continually during the training. The training will be considered effective if the youth demonstrates an 80% proficiency level of the criteria outlined in the Job Specific Training Outline as determined by the on-site observation of performance by the instructor of the training. The effectiveness of this training is based on the attainment of specific skills which will assist the youth obtain employment. c. On-the-Job Training This activity will be used minimally and will be modeled after the adult On-the-Job Training activity. The selection, cost, duration, and evaluation of effectiveness are the same as for the adults. d. Work Experience The primary objectives of the youth limited work experience are: . Assist the near-job ready to enter the world of work 17 v20? y Develop occupational skills, job specific skills, and good work habits for competency attainment in pre-employment work maturity and/or job specific skills . Assist the participant in obtaining permanent unsubsidized employment These objectives are accomplished through work placements in the public sector. All participants enrolled in the work experience activity will participate in other training programs. These may include vocational/occupational training, basic skills training, pre-employment work maturity training, etc. The In-School Program will target rural youth for limited work experience. This is due to the limited amount of placements which can occur in the private sector in rural areas. Welfare youth who are heads of households will be targeted for limited work experience as modeled for the adult work experience component. The cost and length of participation for these youth will be the same as for the adults. The duration of the limited work experience for the In-School youth will be between 160 and 1,040 hours with the average being approximately 240 hours. The average cost per participant, based on the average of 240 hours, will be approximately $1,000. The costs for the limited work experience component for both the In-School and welfare youth are allocated 50% to participant support and 50% to training. All youth may receive a competency for successful work experience and attainment levels if an unsubsidized job is not obtained. The effectiveness of this activity is the attainment of skills necessary for employment. e. Job Search Skill Training The Job Search Skill Training activity is designed to assist participant's in gaining skills to become better prepared to enter the labor market. Participants who are job ready may obtain unsubsidized employment during this activity. Others will become more aware of the skills they need to become job ready, and will be given the opportunity to gain those skills necessary for seeking and obtaining employment. Youth will participate in one or more of the following activities: assessment, counseling, testing, job search assistance, job seeking/job holding skill development, and labor market information training. Basic job seeking skills training includes: anticipating job prospects, identifying job information sources, demonstrating viable job application techniques (resume writing, letters of introduction, etc. ) , determining appropriate dress and behavior for a job interview, demonstrating good safety skills, etc. 18 All In-School youth will enter and complete all or part of the Job Search Skill Training. This will encourage participants to: seek employment, when appropriate; attend interviews; and become familiar with job settings. The duration for the Job Search Skill Training will be approximately 8 weeks in length with an average cost per participant of approximately $205. This activity is used in conjunction with the pre-employment work maturity competency area. The effectiveness of this activity is measured by the attainment of job seeking and job holding skills to assist in the obtainment of employment. f. Youth Competency Program The Weld County Private Industry Council approved the Competency Program Plan for Employment Services (Weld County Service Delivery Area) in April, 1990. The Competency Program Plan was developed to meet the federal requirements for a sufficiently-developed youth competency system. A summary of the competency activities is as follows: . Pre-Employment/Work Maturity Competency for Youth Pre-employment/work maturity competencies are provided to youth who are assessed as needing competency assistance in a minimum of five of the eleven core competency areas. Youth may achieve the competency through participation in classroom activities, work related activities, seminars, etc. The completion of a pre-employment/work maturity activity is self-paced and dependent upon the youth's successful completion of each core competency area. It is anticipated that most youth will need approximately 12 to 24 hours of classroom or individual instruction. Youth may receive incentive awards as they reach successful achievement of measurable benchmarks during their participation in the pre-employment/work maturity competency program. The incentive awards for attaining classroom competencies will be $10 per competency are for five of the eleven core competency statements. The other six core competency areas will be primarily achieved through participation at a work site or during participation of classroom activity. In addition to classroom activity, youth may also be exposed to employment through the Youth Try-Out Program, work experience or internship activities. If youth meet satisfactory measurements during their internship activities, they will receive an incentive aware between $40 and $80 per week, depending upon the length of time in a competency (10 and 20 hours respectively) . The benchmarks and standards are covered in the Competency Program Plan. 19 tdr . Basic Education Skills The basic education skills (remediation) competency is designed to encourage youth to increase competency levels in math, reading, and language arts. Remediation activities are individualized and self-paced. Education Systems computer-assisted instruction will be used in areas of math, reading, and language arts. Incentive awards will vary depending upon the benchmarks reached. An incentive aware of $50 will be provided to youth who achieve two grade gains at point of termination. Youth who achieve a GED will receive $100. Competency levels are attained through competency lessons identified through the instruction modules and pre- and post- testing. . Job Specific Competency Job Specific Competency Program is designed to provide youth with specific training in entry level occupation. The training may be obtained through vocational training or through a Youth Try-Out Employment, a Private Sector Internship, or a vocation education class. Incentives for the Youth Try-Out Employment /— and Private Sector Internship are discussed in their respective sections and accordingly, their associated costs. The vocational training class will be paid on a tuition basis. 3. Assessment of Reading and Math Levels All in-school participants will be assessed for reading and math skill levels by one or more of the following methods: a. Adult Basic Literacy Assessment b. Job Corp Reading Test c. Results of the Comprehensive Testing Basic Skills d. A statement from the school identifying the youth's grade level and the school's assessment of benefits from remediation activities if the statement and assessment are within the last 12 months. e. District Objective Test. f. Other tests or methods which the schools use to determine the grade level of youth in math and reading if those tests are within the last 12 months. g. Aims Community College testing for GED in English, reading, and math for high school dropouts. The primary tool that the Weld County SDA will use for youth will be the Adult Basic Literacy Assessment. 20 The basic education skills (remediation) competency is available for youth who test below grade level, and is designed to encourage youth the increase their competency levels in math, reading, and language arts. Remediation activities are individualized and self-paced. These activities will be implemented through school directed instruction, GED/ABE instruction provided by Aims Community College, or through the computer learning lab located at Employment Services of Weld County, which uses the Josten's Learning System to supplement teacher directed instruction in math and English. 4. Entry Employment Experience The Employment Services will engage in exemplary youth programs under Section 205 of the Job Training Partnership Act. The entry employment experience offered to youth will be Youth Try-Out (YTO) employment. The Youth Try-Out Employment will be at private for-profit work sites or at public and private non-profit work sites, if private for-profit sites are not available. Compensation, in lieu of wages, will be paid by Employment Services under training activities. The goal of the Youth Try-Out is for the employer to hire the youth in an unsubsidized position. YTO positions will usually be 20 hours per week for the maximum duration of 250 hours of work experience. A job specific and/or pre-employment work maturity competency will be given even if the youth is not hired by the employer if the youth has attained one or more of the following: a. Received standard or above standard evaluations for at least 100 hours; and/or b. Has gained entry level experience at the YTO in a specific job area. As stated in the Job Search Skill Training activity in this section, all In-School youth will enter and complete all or a significant part of the Job Search Skill Training activity prior to entering a subsidized activity. The EDP will address the need for this activity based on limited past work experience of less than 250 hours of paid employment. Youth who have had more than 250 hours of recent paid employment will have this requirement waived if it is determined through assessment that the youth lacks the job skills required for employment in their chosen career field, and/or they are deemed in need of work maturity assistance. The EDP will address the requirement that the youth be enrolled in a secondary school or an institution or program offering a certified high school equivalency. The Educational Plan in conjunction with the EDP will ensure that the youth has met the minimum academic and attendance requirements of that school or program during the current or most recent term. Employment Services requires that bi-weekly evaluations are completed by the work site supervisor and the school or program contact for all youth 21 0''Mir* ) who are placed in YTO's. These evaluations are reviewed by staff at each incentive period and those youth who have not received standard or above standard evaluations are counseling to improve their performance. Those youth who do not respond to counseling are subject to termination of the YTO activity. Employment Services tracks the hours worked on a bi-weekly basis and when the youth is within 60 hours of the 250 limit, notice is given to the employer of the available time remaining. Hours worked are also tracked through the EDP and the VAX System Time Track report to ensure compliance with the 250 limitation. 5. Other Exemplary Youth Programs The Employment Services may offer other exemplary youth programs to youth enrollees. These may include an education for employment program for high school dropouts, and a school-to-work transition program offering pre-employment skills training, entry employment experience, and remediation activities for youth who are seniors in an alternative high school. The cost and duration for these programs will be the same as for similar activities already discussed. 6. Coordination and Linkages with Local Education Agencies Most of the school districts work with Employment Services through the In-School Program. They assist in recruitment and outreach for eligible youth. Special linkages have been developed with certain schools to provide case management. A pilot project was implemented with the Greeley Dream Team, Talent Search, and the Colorado State University Center for Educational Access and Outreach, Educational Opportunity Center, Talent Search, and Upward Bound programs. The pilot projects were developed to provide effective alternatives in working with youth and adults in educational counseling and planning. Additionally, these programs assist in outreach, recruitment and can possibly assist in the delivery of remediation services to youth. The Weld Opportunity School, a rural alternative school for dropouts, provides job specific training in the computer and key-boarding areas for eligible youth. A project was also developed where Employment Services staff conduct classes twice weekly for youth in career education. Agreements with the above schools and agencies are non-financial agreements. 7. Changes in the Youth Employment Competency System The PIC certified Competency Plan will remain the same with the following exception: 22 The Pre-Employment/Work Maturity Competency has been changed to allow youth to obtain work maturity competence through a classroom environment as well as through a work site placement. The standards which have been established for crediting work maturity at a work site will also be the standards which will be used to credit work maturity through a classroom setting. 8. Youth Participation and Termination Form The completed Youth Participation and Termination Form is located as Attachment 4. C. Linkages with Job Opportunities and Basic Skills Program 1. The estimate of the number of JOBS adults and youth to be served under the Job Training Partnership Act is: a. Adults 60 b. Youth 15 2. Under the Board of Weld County Commissioners and the Weld County Private Industry Council, Employment Services and the Weld County Department of Social Services have coordinated the implementation of the Job Opportunities and Basic Skills (JOBS) Program to reduce duplication of services and focus all available resources for the benefit of the participant. The Weld County Social Services Department and the Employment Services entered into an "Intra-Governmental Agreement" to define roles and responsibilities under the Job Opportunities and Basic Skills (JOBS) Program. A Case Management Team was developed and consists of the Social Services Case Manager and the Employment Services Case Manager. JOBS participants may receive any of the service available under the JTPA depending upon the EDP. For the most part, extensive and intensive services will be scheduled to occur when the client is enrolled in JOBS only. D. Program Systems The Programs System Flow Chart is located on the following page. 1. Client Flow System a. Outreach and Recruitment Outreach and recruitment efforts for the program will be accomplished through the cooperation of referrals from agencies such as Job Service, Social Services, Vocational Rehabilitation, County School Districts, Aims Community College, and other human service agencies. 23 PROGRAMS SYSTEMS FLOWCHART OUTREACH/RECRUITMENT • Job Service • School Districts • Employment First and Food Stamps • New Directions • Alms Community College • Other Agencies INTAKE • Testing • Eligibility Determination r Referral to • Verification —. Not Eligible Appropriate • 30 Day Review Agency • Initial Assessment \ / 11 4 \ / Eligible • EDP Development TRAINING AND • SUPPORT SERVICE •Other A ment Enrolimen c)_.Activities • Competency A ment start l ! Job Development no and Placement Refer to Are 1 Appropriate Followup Agency Post Placement Services 24 Various agencies have been provided with an eligibility tool to assist in determining appropriate referrals to JTPA, based on eligibility criteria. Efforts to make individuals aware of and encourage the use of employment and training services include dissemination of information in programs to employers, customized training packages as appropriate, newspaper articles, radio announcements, agency electronic message boards, and agency coordination agreements. b. Eligibility Determination Intake is done by Client Services Technicians on an individual basis or in a group session. The Technician will determine the applicants eligibility based on data collected. Intake will be initiated by Employment Services Youth Technicians working with the schools and/or community services, and completion of an intake form will be made with the applicant and parents, if applicable. Intake will be completed by Employment Services. The Client Services Technicians who are responsible for intake verifies eligibility. Documents supporting the clients eligibility are collected and copied. They are also gathered from various computer systems, i.e. , Social Services Coin, Food Stamps, and DOL Cubs Wage Inquiry. An Employment Services/MIS staff person, other than the Client Services Technicians who are responsible for intake, will conduct a 30-day review of all applications as soon as possible, but no later than 30 days after enrollment. The reviewer will ascertain that all files contain complete applications, all necessary documentation exists, and that information is consistent and reasonable. Eligible applications are entered into the Employment Services' VAX computer. The automated system's edit criteria and the eligibility review conducted by the Client Services Technician provides review for completeness, internal consistency, and eligibility concurrence. Only those individuals whose applications certify them as being internally consistent and determined eligible will be enrolled. The application is then input into the VAX computer system. The automated system has sufficient edits programed to eliminate inconsistent information from the client. This computer support reenforces eligibility determination conducted by the Client Services Technician. c. Initial Assessment All JTPA applicants are assessed in reading and math skills at the point of intake. A JTPA Questionnaire is also completed. This information is used by staff in formulating an initial EDP. The 25 o,rn:' initial EDP looks at barriers to employment, potential supportive service needs, initial employment and training possibilities, etc. The initial plan may also indicate activities the potential client and or staff may pursue to determine if JTPA services will be appropriate. d. Enrollment After eligibility and initial assessment are completed, a determination is made regarding enrollment into JTPA. The Employment Plan is completed, agreed upon strategies are identified, and upon commencement of activities the client is enrolled. All enrollments occur with the 45 day limitation from date of application. e. Assessment and Employability Development Plan (EDP) EDP's are completed on each adult and youth entering JTPA. The EDP is a comprehensive document that addresses the total range of participants needs and outlines the services and activities that will be needed to assist the participant make the transition to work. The EDP serves as an overall management plan for each participant. Staff maintain regular contact with all participants to review programs and resolve problems that may impede a participants progress towards educational, training, and employment goals. /1 EDP's are updated when changes occur or new strategies are necessary to reach the goals. Assessments for supportive service needs are on-going. f. Training and Supportive Services Training activities have been discussed in the adult and youth activities. Supportive services needs are identified on the EDP. They may include supportive service needs provided through JTPA or community agencies. g. Job Development and Placement Clients are provided job search training. Clients are referred to any job they are qualified for within the Job Service structure. Clients are also provided with the skills necessary to facilitate their own placement through employer contacts, etc. Staff also provide job development and job solicitation on behalf of clients. 26 e �- h. Follow-up Follow-up activities for placements are completed and verified by staff. If a client obtains employment or other position, the information is entered into the computer. Past program follow-up occurs at regular intervals to determine if any intervention services are necessary to help the client retain employment. 2. Priority System to Select Most-in-Need Target populations to serve the most-in-need have been identified. Outreach and recruitment methods are designed to reach these groups. Enrollments are reviewed quarterly to monitor services to target groups and adjustments to program services will be made as appropriate if the target groups are not adequately represented. 3. Most-in-Need Form The Most-in-Need Form is located as Attachment 2. E. Coordination Criteria 1. Local Coordination Agreements A summary of coordination agreements is located as Attachment 5. 2. Coordination to Achieve the Governor's Goals and Objectives for Program Years 1992-1993 Coordination will occur to meet the Governor's Goals and Objectives in the areas of: promoting economic development; evaluating the use of joint planning and shared resources with public education and vocational training systems, and supporting efforts to improve the public education system; and integrating the services of Job Training Partnership Act and other agencies to assure self-sufficiency of those who are dependent on public assistance. A summary of how coordination will occur with those agencies with whom the Employment Services (SDA) and the Weld County Private Industry Council have coordination agreements to meet these goals is located as Attachment 5. 3. Comprehensive Local Planning The Board of Weld County Commissioners established the Weld County Private Industry Council as its planning entity for employment, training, and support services in Weld County. The Weld County Private Industry Council is vested with the responsibility to plan for programs, systems, and services of the Employment Services of Weld County. The mission of Employment Services of Weld County is to function as the source agency vested with the responsibility of: coordinating and managing federal, state, and local funds; and programming employment and 27 2T, vv. training services on behalf of the employer community and the unemployed, underemployed, economically disadvantaged, and those seeking work within and outside of Weld County. Priority of functions of Employment Services of Weld County is as follows: a. Refine the single-delivery system to benefit the management of the Job Training Partnership Act, Job Service of Colorado, and Job Opportunities and Basic Skills Program, and other employment and training programs under one administrative structure, which is Employment Services of Weld County. Two agreements maintain the single delivery system. These agreements are as follows: . The Job Service Center is contracted to the Board of Weld County Commissioners by the Colorado Department of Labor and Employment. . Job Opportunities and Basic Skills (JOBS) Program employment and training activities are contracted to Employment Services by the Weld County Department of Social Services. b. Develop model projects or services that will be directed to the following client populations: • Adult welfare recipients (single parent and two-parent heads of households) . Persons with Disabilities - youth and adult . Food stamp recipients . Adult high school dropout . Youth potential/actual high school dropout . Youth welfare family member . Economically disadvantaged Unemployment Insurance claimants . Youth welfare recipients . Offenders To facilitate comprehensive local planning, the Weld County Private Industry Council has established an internal committee structure. The four internal committees of the Weld County Private Industry Council are: a. The Youth Activities Committee: This committee was established to plan youth programs and systems, and it is responsible for: . youth education, employment, training, and support programs . case management to individualize services to youth and parents . process and system review . grant review . funding pursuit . coordination and non-duplication in youth programs/systems . budget, objective, and goal monitoring in youth programs/systems . a subcommittee for day care 28 b. The Adult Activities Committee: This committee was established to plan adult programs and systems, and it is responsible for: . the Job Opportunities and Basic Skills Program . Unemployment Insurance programs . Dislocated Worker Program . other adult employment, training, and support services programs . process and system review . grant review . funding pursuit . coordination and non-duplication in adult programs/systems . budget, objective, and goal monitoring in adult programs/systems c. The Economic and Marketing Committee: This committee was established to plan and develop recommendations or projects for: . marketing . legislative activities . statistical analysis of the labor market . economic development activities . Statewide Private Industry Council activities d. The Executive Committee: This committee is composed of Chairmen from each of the preceding committees, the Chairman of the Weld County Private Industry Council, a representative from the Board of Weld County Commissioners, a labor representative, and other members representing the Private Industry Council at-large. This committee is responsible for: . member orientation . technical assistance . overall coordination, policy, and budget review The Adult Activities Committee, Youth Activities Committee, Economic and Marketing Committee, and various task forces are expanded with representatives from various agencies and schools that are or may be impacted by the planning task of the committee or task force. This expanded membership allows for increased participation in system designs for adult and youth programs. The intended outcomes of the comprehensive local planning process include: a. maximizing scarce resources b. providing more comprehensive employment and training services c. increase cost effectiveness d. providing a higher quality of services which is ultimately reflected in participants attaining and maintaining employment and reducing welfare dependency 29 CgTc sw, e�� 4. Local Plan Review The Weld County Private Industry Council reviews and recommends to the Board of Weld County Commissioners those plans which are under the auspices of the Employment Services of Weld County, which include: a. the Job Training Plan through the Governor's Job Training Office b. the Job Service through the Colorado Department of Labor and Employment c. the Job Opportunities and Basic Skills Program Plan through the Weld County Department of Social Services d. Employment First Food Stamp Program through the Weld County Department of Social Services Agencies or schools that request project funding through Employment Services or request "letters of support" complete an application to the Weld County Private Industry Council. Reference Attachment 11. In other cases, plans are provided to the Weld County Private Industry Council for informational purposes. The Weld County Private Industry Council is notified when school districts or Aims Community College are applying for Carl Perkins Vocational Education funds. 5. Coordination with the Job Opportunities and Basic Skills Program a. The Weld County Private Industry Council and the Employment Services of Weld County with the Weld County Department of Social Services assures that joint planning for Job Opportunities and Basic Skills Program participants occur. The Board of Weld County Commissioners manages both the Employment Services of Weld County and the Weld County Department of Social Services as county departments. Each of the departments are reviewed for consistency in meeting the needs of the welfare applicant and recipient. As a result, joint planning is mandated. b. The local coordination agreement between the Employment Services SDA and the Weld County Department of Social Services, as approved by the Weld County Private Industry Council and the Board of Weld County Commissioners is located as Attachment 5. 6. Special Emphasis Assurances a. Private Sector Participation The Weld County Private Industry Council and the Employment Services (SDA) assure that they will pursue a strategy to strengthen private sector participation within the Weld County Service Delivery Area. The Weld County Private Industry Council is chaired by a private sector employer and the majority of its members are chief executive officers of the private sector. Additionally, the chairmen from the four internal committees are from the private sector. 30 The Private Industry Council, through its Economic and Marketing Committee, markets the Employment Services, provides informative seminars to the employer community, and advocates legislative and policy changes on behalf of the employer and job applicant community. Active participation by the director and assistant director of the Economic Development Action Partnership ensures coordination between Employment Services and the Economic Development Action Partnership in the areas of economic development. b. Local Elected Official(s) (LEOs) Participation The Weld County Private Industry Council and the Employment Services (SDA) assure that the PIC-LEO agreements required by the Job Training Partnership Act clearly designate roles and responsibilities of both parties and are well defined and concise. The Board of Weld County Commissioners and the Weld County Private Industry Council entered into an Agreement to identify joint and individual responsibilities for programs under the Job Training Partnership Act. This Agreement was revised in 1988. Additionally, a representative from the Board of Weld County Commissioners participates on the Executive Committee of the Weld County Private Industry Council. The Board of Weld County Commissioners and the Weld County Private Industry Council meet annually at their retreat to review the past year's accomplishments and to establish joint goals and objectives for the new year. c. Joint Planning with Local Education Agencies for Youth and Adult Educational Services The Weld County Private Industry Council and the Employment Services (SDA) assure that Job Training Partnership Act planning and service delivery will be coordinated with existing local educational systems. Employment Services participates on a variety of School District 6 committees including: Alternative Education Advisory Board and Task Force, and Dream Team committees. Dream Team is a community effort to develop programs and services for the potential dropout or dropout. Employment Services sits on committees with the rural school districts. A representative from the Fort Lupton Team Parent Program and two rural superintendents sit on the Private Industry Council's Youth Activities Committee. 31 Employment Services, through the Weld County Private Industry Council coordinates with the following educational agencies: Area of Services School District . Early Intervention School District 6 School District RE-1 School District RE-5J . Computerized Competency Program School District 6 BOCES . Remediation/Assessment Aims Community College . Fast-Track Training Aims Community College BOCES - Weld Opportunity School Aims Community College's Dean-South Campus assists in the planning of adult educational services through the Private Industry Council's Adult Activities Committee. d. Use of Community-Based Organizations The Weld County Private Industry Council and the Employment Services (SDA) assure that proper consideration will be given to community- based organizations in providing services to locally targeted populations. Community-based organizations are partners with Employment Services of Weld County in a variety of projects: . Veterans: Employment Services works with veterans through a Veterans Ad Hoc Committee. The representatives of this committee are primarily veterans and provide a good representation of veteran groups and organizations from both the local and state levels. Organizations represented on the Veterans Ad Hoc Committee are Disabled American Veterans, Weld County Veterans Council, Aims Community College, Weld County Veteran's Office, Local Employment Veterans' Representatives Program, Rocky Mountain SER, and a private sector medical group specialist. Employment Services distributes a monthly Veterans Newsletter in coordination and cooperation with the Weld County Veteran's Officer, the Weld County Veterans Council, and other interested veterans organizations. . Homeless: The Weld County Division of Human Resources participates, as a member of an advisory council, with United Way, Social Services, and transitional housing programs to deliver services to the homeless. 32 41,64?-03.1:7) r^ . Handicapped: Employment Services participates in the placement of handicapped in housing and placement alternatives with Social Services, Vocational Rehabilitation, and community-based programs for the handicapped. . Older Workers: Employment Services has a joint employment and training project with the Area Agency on Aging through its Seniors In Industry Program. . Placement Sites: Employment Services has non-financial coordination agreements with a multitude of public and non- profit organizations to provide placement sites for adults and youth in work experience and Youth Try-Out Employment. Employment Services distributes quarterly newsletters to the various agencies and school districts outlining major areas of interest and a description of services. These newsletters help facilitate coordination and maintain linkages. . Migrants and Seasonal Farmworkers: Employment Services provides services to migrants, seasonal farmworkers, and agri-business employers. Employment Services outreaches to migrants and seasonal farmworkers and coordinates services with community agencies, i.e. , Catholic Community Services, Weld County Department of Social Services, transitional houses, Rural Legal Services, United Way agencies, Rocky Mountain SER, and other agencies throughout Weld County. During the migrant season, these agencies meet monthly to review coordination activities and to identify problems in services. e. Coordination with the Colorado Department of Labor and Employment The Weld County Private Industry Council and the Employment Services (SDA) assure that the planning and delivery of Job Training Partnership Act services will be coordinated with the planning and programs of the local Job Service Centers. The Colorado Department of Labor and Employment contracts with the Board of Weld County Commissioners to perform the functions of Job Service. Employment Services of Weld County is the Job Service Center. Services of the Job Service Center are administratively and programmatically coordinated with the Job Training Partnership Act services. These services are job referral, solicitation, marketing, Trade Readjustment activities, Targeted Jobs Tax Credit activities, veteran services, Unemployment Insurance (U.I. ) Internships, U.I. workshops, job development, etc. 33 The statewide Job Service system is an integral aspect of Employment Services of Weld County. . Employment Services works cooperatively with other Job Service Centers in the referral of clients for employer recruitment. . The Unemployment Insurance Program in Denver works jointly with Employment Services in the following areas: - Registration for unemployment insurance purposes. - Referring claimants to Job Training Partnership Act and Economically Disadvantaged Worker Adjustment Act programs. - Identifying labor disputes, mass lay-offs, and closures so the staff may work with the employer and claimants to expeditiously as possible. f. Coordination with Organized Labor The Weld County Private Industry Council and the Employment Services (SDA) assure that they will work cooperatively with local labor organizations in planning and providing services to Job Training Partnership Act clients. A representative from organized labor, who was selected by the AFL- CIO, is a member of the Weld County Private Industry Council. This representative is a member of the Executive Committee and the Adult Activities Committee of the Weld County Private Industry Council. As the Job Service Center, Employment Services will coordinate lay- off assistance workshops, which are provided by the AFL-CIO, with employers undergoing mass lay-off. F. Inter-SDA Coordination Per JTPA Section 104(b) (8) , Employment Services is the only Service Delivery Area which is operating in the Weld County labor market area. G. Non-Traditional Employment for Women Act 1. Efforts to Increase Training and Placement Employment Services will expand the assessment of female participants to determine barriers to non-traditional job employment, and barriers to non-traditional job training. Assessments will include a determination of the participants interests in pursuing non-traditional employment and/or training. The intent of this assessment process will be to: a. increase the number of women in non-traditional On-the-Job Training positions and in non-traditional job classroom training activities; b. provide participants with information about non-traditional jobs, and non-traditional job training and apprenticeship programs; and c. develop supportive services that will assist the female participants with their enrollment and retention in non-traditional job training and jobs. 34 2. Goals for Training and Placement The goals of the Employment Services will be to: a. have 10 of the eligible female participants pursue training in a non-traditional job through classroom or apprenticeship program activities; and b. have 5 of the eligible female participants be placed on an OJT in a non-traditional job. 3. Efforts to Increase Awareness Employment Services through the Weld County Private Industry Council Economic and Marketing Committee will increase the awareness in the comunity of the need to place females in non-traditional employment. Employment Services staff will address non-traditional jobs training and placement with each female participant at that participants orientation to ensure awareness of available programs including apprenticeships. Participants will be made aware of non-traditional career choices through programs available through the computer learning lab located at Employment Services. 35 IV. Administrative Procedures A. PIC/LEO Agreements and Organization 1. Copy of Agreement The Weld County Private Industry Council/Weld County Commissioners Agreement is on file at the Governor's Job Training Office. 2. Current PIC Membership List The current Weld County Private Industry Council Membership List is located as Attachment 6. 3. PIC Bylaws The current Private Industry Council Bylaws are on file at the Governor's Job Training Office. 4. Procedure Used to Comply with Section 102(c) (1) (A) The Weld County Private Industry Council Bylaws, that have been approved by the Weld County Commissioners, provide provisions to comply with Section 102(c)(1) (A) and provide for the required small business representation of at least one half of business representation. B. Personnel System 1. Personnel System The Board of Weld County Commissioners has adopted Personnel Policies and Procedures. The Personnel Policies and Procedures are administered in accordance with Equal Opportunity laws, the Revised Merit System Standards, and the Weld County Home Rule Charter. The personnel system has been certified under the Merit System of Personnel Administration from the Office of Personnel Management. 2. Affirmative Action Plan The Weld County Affirmative Action Plan Policy is located as Attachment 10. The Plan addresses the non-discrimination provisions of Section 167(a) (1) and (2) by clearly stating the policy of the Board of Weld County Commissioners to not discriminate. This policy is carried over into worksite, employer, and agency agreements with the Employment Services (SDA) . 3. Organization Chart Organizational Charts are located in Attachment 7. 36 C. Monitoring and Evaluation 1. Monitoring of Files and Activities Supervisors will review and evaluate 10% of the active caseload for each program on a monthly basis. This evaluation will include: a review of eligibility and all supporting documentation; the EDP to determine if all barriers are being appropriately addressed; activities to ensure they address goals established and are in compliance with appropriate time constraints and entered into the MIS system correctly; and counselor notes to ensure that there is adequate contact with the participant and that meaningful discussions are taking place with the client about progress and obtainment of goals. Supervisors will complete a files review checklist with appropriate comments and include the checklist in the participant's file or a central monitoring file. Corrective action will be taken immediately on any compliance issues and records will indicate what corrective action was taken and verification that the issue no longer exists. Testing and data entry procedures will be monitored by-weekly. 2. Basic Education, Classroom Training, and Job Club Monitoring Each educational and training activity will be monitored by the designated client technician/case manager once during the activity, if the component is less than four weeks, and twice during the activity if the duration of the component is four weeks or more. A monitoring tool will be used to evaluate time and attendance procedures, instructional material, pre- and post-test procedures, competency attachment procedures, and whether the goals of the activity are being met. The monitoring will include an evaluation by the participant. Supervisors will monitor training activities twice during the program year and will complete the monitoring tool on each site. These monitoring tools will become part of the participant's file. 3. Work Experience, OJT, and Work Training Site Monitoring Each work site will be formally monitored at least once during the program by the designated client technician/case manager. The work site will also be informally monitored each time it is visited by staff. The formal monitoring will be completed and placed in the participant's file within the first month of placement. New sites will be monitored within two weeks of placement to ensure the requirements of time and attendance, appropriate work, job specific task training, and safety concerns are understood. The formal monitoring tool will evaluate: compliance with applicable laws and regulations including minor labor laws when appropriate; compliance with GJTO policy and Weld County SDA plans; completion of required documents including time and attendance sheets; and the effectiveness in meeting the goals of the work activity and the Job Specific Training Outline. The monitoring will include an evaluation by the participant. 37 The responsible staff supervisor will select at least two sites from each client technician/case manager and conduct a formal review. This review will check compliance issues, paperwork, time and attendance procedures, and the effectiveness of the activity. The Weld County Employment Services Fiscal Officer will monitor and evaluate payroll procedures at least once during the program year. Corrective action will be taken immediately on compliance or safety issues. If the issue cannot be immediately corrected, the work experience will be suspended until corrective action is taken. Generally, corrective actions on deficiencies will be made on the spot. Follow-up visits and monitoring will be made in one week after identification of compliance and safety issues, and the formal monitoring on the follow-up will be placed in the participant's file. The designated client technician/case manager will be responsible for oversight and follow-up. 4. Other Program Monitoring Staff supervisors review reports on a monthly basis to evaluate planned versus actual enrollment, the placement of participants in appropriate activities, the enrollment of participants by gender, the timeliness of data entry, and time tracking concerns. The Weld County Private Industry Council, through their designated Committee's review participant, reports on a quarterly basis to evaluate program effectiveness in meeting assigned objectives. The PIC reviews all external contracts and agreements for appropriateness and the Weld County Employment Services' Fiscal Officer reviews these agreements and contracts on a quarterly basis. D. Grievance/Complaint Systems and Fraud and Abuse Reporting The Complaint Procedures are on file at the Governor's Job Training Office. These procedures will be provided to all participants upon enrollment into JTPA. In addition, all complainants shall be notified of the process in sending complaints to the Governor's Job Training Office if complaints are not resolved at the local level. The procedures apply for the following: 1. Non-criminal grievance/complaints which do not allege discrimination 2. Grievances/complaints which allege discrimination 3. Incidences and allegations of fraud and abuse. Weld County follows state policies on fraud and abuse as outlined in Colorado JTPA Letter #85-33. 38 E. MIS and Eligibility Determination 1. Description of Procedures to Determine/Verify Eligibility The Client Services Technicians who are responsible for intake verifies eligibility. Eligible applications are entered into the Employment Services' VAX computer. The automated system's edit criteria and the eligibility review conducted by the Client Service Technician provides review for completeness, internal consistency, and eligibility concurrence. Documentation supporting eligibility including income verification, residency, age as appropriate, etc. , is located in the participant file. 2. 10% Window and Barriers to Employment that Justify Enrollment The Employment Services will enable a number of applicants who are not economically disadvantaged to participate in Title II-A up to a maximum of 10% of Title II-A enrollees. These individuals will have employment barriers that warrant job training assistance. The barriers to employment will include those individuals who are school dropouts or potential school dropouts, handicapped, displaced homemakers, offenders, have a severe lack of work experience, limited english language proficiency, older workers, teenage parents, clients with poor work histories, homeless, rural youth, etc. The barriers to employment will be noted on the Employability Development Plan (EDP) for adults and/or on specific youth forms with appropriate documentation. Enrollment will be on the priority basis as identified previously. 3. Participation of an Individual Living Outside PIC/SDA Boundaries Residency will be established for JTPA by having a Weld County address. Job Service activities are available to non-residents. 4. Organization Performing Eligibility Determination The Employment Services (SDA) conducts all eligibility determinations. An Employment Services/MIS staff person, other than the Client Services Technicians who are responsible for intake, will conduct a 30-day review of all applications as soon as possible, but no later than 30 days after enrollment. The reviewer will ascertain that all files contain complete applications, all necessary documentation exists, and that information is consistent and reasonable. Information can be verified via documentary evidence, secondary data sources or collateral contacts. Permission is obtained from the participant at the point of enrollment. 39 The findings of the random sample's eligibility verification are provided to the Employment Services Director. In the event a quarterly verification reveals over ten percent of the enrollees are ineligible, a corrective action plan will be implemented. 5. Maintenance of MIS System A number of reports have been developed to maintain the integrity of the system. A check up report is reviewed weekly to ensure that the 45 day enrollment is met, estimated completion dates are not exceeded, selective service compliance is met. This helps ensure error free reporting to the State and that terminations are made in the required time frames. Reports are completed quarterly to ensure the adherence to the 90 day rule and that there are no gaps in services. 6. Military Selective Service Compliance Any individual who indicates in their intake interview that they have not registered for the Selective Service is not enrolled in the JTPA Program. Any individual who indicates in their intake interview that they have registered for the Selective Service is requested to produce proof of their registration. Photocopies of the registration are inserted in the individual's file. In the event the individual indicates that they have registered but do not have proof of their registration with them, the staff member registering the client is then responsible to contact the Selective Service via a toll free number and confirm by phone the client's registration. A report is reviewed weekly which identifies any currently enrolled youth who are nearing their 18th birthday. Staff then insure that the youth complies with the Military Selective Services Act. If the youth refuses to comply, they would be terminated from the Program. 7. Adequate Reporting of Terminations Documentation of at risk status will consist of either documents provided by the youth or school which attest to the specific reason of at risk status or by written staff notations in the youth's file which indicate the reason for the youth being considered as at risk of dropping out. Youth who are terminated or returned to full-time school or as remained in school are required to have obtained a competency in either job specific or basic academic areas. Staff as well as supervisors will review each youth's file prior to termination to ensure that these areas of competency have been achieved. 40 F. Service Providers Employment Services (SDA) will be the sole provider for services and activities under JTPA for areas such as intake, job development, counseling, placement, etc. There are no sub-contractors. In addition, if services are purchased, the Weld County Home Rule Charter does not require that a request for proposal be initiated. Therefore, there are no Request For Proposals (RFPs) initiated and certificates fo competency attainment are in the youth's file. Agencies which provide services to JTPA clients include Weld County Department of Social Services, United Way agencies, Mental Health, Probation Department for youth and adults, Community Health Centers, school districts, Aims Community College, etc. These agencies provide such services as counseling, emergency assistance and other supportive services. Consultation with these agencies occurs in a variety of ways. A number of the service agencies sit on the overall Human Resources Committee and provide input and solutions in providing coordinated supportive services to the low-income. Direct coordination occurs when line staff participates in coordinated outreach and networking with the various agencies. Purchase of service agreements may be entered into for institutional skill training or other training programs. These agreements will be approved by the Board of County Commissioners and the PIC. On-the-Job Training contracts with employers shall be developed and monitored by Employment Services. G. PIC/SDA Annual Report The Employment Services will comply with the requirements of the Annual Report. The report will include the following: 1. A description of activities conducted during the program year for Title II-A, Title II-B, and other JTPA-funded programs. 2. A list of client characteristics and the number of each served. 3. A list of occupations in which training took place and the number of participants served in each. 41 V. Assurances A. The LEO, PIC, and SDA administrative entity assure that the SDA will fully comply with the requirements of the JTPA, all federal regulations, and state and local policies issued pursuant to the Act now or in the future and with the JTP, as approved by the Governor. b. The PIC/SDA, in operating programs funded under the Act, assures that it will administer its programs under the JTPA in full compliance with safeguards against the misuse of funds and that no portion of its program will in any way discriminate against, deny benefits to, deny employment to, or exclude from participation any persons on the grounds of race, color, national origin, religion, age, sex, handicap, or political affiliation or belief; and that it will target employment and training services to those determined to be most in need. C. The SDA, in operating programs for youth funded under the Act, assures that: 1. Funds provided under Title II-A of the Act shall be used in accordance with the JTP to provide authorized services to the disadvantaged and that not less than forty percent (40%) of the funds available for such services shall be expended to provide such services to eligible youth. 2. Training and work experience for eligible youth will be coordinated with school related programs, including the awarding of academic credit. D. When a labor organization represents a substantial number of employees who are engaged in similar work or training in the same area as that proposed to be funded under this Act, an opportunity shall be provided for such organization to submit comments with respect to such proposed work/training [Section 143 (c) (2) of the Act] . E. The PIC/SDA assures that performance goals have been established in accordance with standards prescribed under Section 106 of the Act. 42 VI. Financial Management A. SDA Fiscal Procedures Weld County's Fiscal Procedures are on file at the Governor's Job Training Office. B. Fiscal Procedures 1. Internal Controls The Weld County Division of Human Resources (HRD) has many internal controls to safeguard Federal funds. Each year an independent auditor samples and tests our entire system to determine risk. There have never been any risk factors noted to HRD's financial system. The independent auditor also tests for compliance to laws and regulations that have a direct and material effect on the major Federal programs funded. Again, no exceptions have been noted. HRD's financial tie to Weld County allows for extreme segregation of duty in all accounting functions. This factor alone, drops our function control risk to minimum. Also, all HRD personnel work together to keep abreast of all laws and regulations, or changes within, that will affect the Federal programs we run. 2. Direct Payments Within the Weld County SDA, no direct payments are made to clients. 3. Excess Cash In the past, Weld County SDA has only asked for money on a cash reimbursement basis, which means excess cash has never been an issue. If at any time in the future an advance would be received, it would be expended within 30 days or less, per regulation. 4. Interest Earned Since Weld County SDA has not had excess cash in the past, we have never dealt with the issue of interest earned. If in the future, advances are received and interest is earned, it will be treated as program income according to regulation. 5. Methods for Cost Categories and Expenditure Authorization Each grant awarded to HRD is given its own general ledger department with a uniform listing of accounts. The line-item accounts are given project codes to recognize them as administration, program, transportation or direct expense. Each ledger grant department is replicated on a lotus spreadsheet, listing all accounts and breaking out the year-to-date, previously reported, and current quarter expenditures. 43 (1'20'7 The current quarter expenditures are brought over by line-item to the particular cost category column to which they belong (as referenced in GJTO's Cost Principles) . The bottom line total of each cost category on the spreadsheet match the totals of the same cost categories on each Expenditure Authorization reported to GJTO. C. Cost Allocation Plan Weld County HRD is a multi-funded agency receiving monies from the following grant/contract programs: Job Training Partnership Act (JTPA) , Job Service, New Directions, Employment First, Head Start, Migrant Head Start, State Preschool, Child and Adult Care Food Program, Older Americans Act, Commodity Supplemental Foods, Community Services Block Grant (CSBG) , Home and Community Based Services (HCBS) , and Weatherization. In allocating costs, HRD fiscal staff uses both direct costs charged directly to the grant involved, as well as a quarterly allocation of unassignable direct costs and indirect costs from four cost pools. The four cost pools are: the transportation pool, employment services cost pool, non-employment services cost pool, and the administration pool. Each ledger pool and ledger grant department includes the same uniform line items coded by the pool they originated from. Direct line item charges are also coded so they can be identified as a direct charge. The transportation pool includes all allowable transportation department costs. The costs are allocated to the particular grants based on percentage of staff time and miles tracked and charged against each program. The employment services cost pool includes all allowable costs associated with any of the employment programs. These costs are allocated to each grant by time sheet distribution percentages of all employment services staff. The non-employment services cost pool includes all allowable costs associated with any of the non-employment programs. These costs are allocated to each grant by time sheet distribution percentages of all non- employment services staff. The administration pool includes all allowable and indirect administrative costs incurred by HRD. These costs are allocated to each grant by time sheet distribution percentages of all administration staff. Each line item in each grant is denoted to cost category by reference to Cost Principles defined by GJTO. Please note B. 5. for explanation of methodology of capturing costs for reporting purposes. D. Employment Generating Income Weld County does not expect to generate program income through any of its JTPA activities for PY 1992. 44 E. Program Income/Profit Earned Under Performance Price Contractors Weld County SDA does not plan to enter into any fixed-unit performance-based contracts. F. State Procurement Compliance Weld County SDA follows the Weld County Procurement Policy (which is on file at GJTO. Weld County's policy follows the State Procurement Policy and is even more specific on some issues. G. Annual Audit Per definition of "major program" by the Single Audit Act, JTPA programs in Weld County are considered major and thus are reviewed for all required elements by independent auditors for purposes of expressing an opinion. H. Escheat Policy The terms of Weld County's Escheat Policy is primarily in regard to unclaimed client payroll checks or returned vendor/contractor warrants. After all measures have been exhausted to contact the party concerned and 30 days after issue has passed, Weld County Accounting Office puts the check in the escheat fund as a payable until claimed or seven years, whichever comes first. I. Bonding Weld County's Certificate of Participation in Colorado Counties Casualty and Property Pool which outlines all provisions and coverage is on file at the Governor's Job Training Office. J. Subrecipient Audit Resolution Process Weld County SDA has no subrecipients nor plans any for PY 1992 - PY 1993. K. Debt Collection Weld County SDA has no JTPA subrecipients or grantees. Therefore, audit determination debt collections are non-existent. L. Property Purchases Weld County SDA does not plan to purchase property with JTPA PY 1992 II-A funds. M. Projected Quarterly Expenditure The Projected Quarterly Expenditure Form is located as Attachment 8. N. Budget Information Summary The Budget Information 'Summary is located as Attachment 9. 45 Attachment 1 r SERVICE DELIVERY AREA DEMOGRAPHY 1 2 3 4 5 6 Substantial Total • % Eligible Estimated Estimated Estimated Estimated Segments Eligible Population • Served % Served I Employed % Employed Population Totals 20200 100% 345 100% 142 100% Male 9716 48 . 1 138 40 57 40 Female 10484 51 . 9 207 60 85 60 Age 14-15 747 3 . 7 0 0 0 0 16-21 4446 22 . 0 165 47 50 35 22-54 7474 37 . 0 180 53 92 65 55+ 2545 12 . 6 0 0 0 0 Race White 13554 67 . 1 179 52 74 52 Black 202 1. 0 3 1 1 1 Ethnic Hispanic 6141 30 . 4 157 45 65 45 Group/ American 40 0 .2 3 1 1 1 National Indian Origin Alaskan Native Asian/Paci- 242 1.2 3 1 1 1 fic Islander Other 20 0 . 1 0 0 0 0 School 10086 3 60 17 50 35 Dropouts Welfare 4194 20 140 40 60 40 Data Sources and Time Periods : Colorado Department of Labor and Employment - PY 1991; Management Information System Attachment 2 PY 1992 SERVICE DELIVERY AREA MOST-IN-NEED PLANNING FORM 1 2 3 4 5 6 Most-in Need Total 4 % Eligible Estimated Estimated Estimated Estimated Populations Eligible Population 4 Served % Served 4 Employed % Employed (Section 203) Population Offenders 170 14% 15 8% 7 47% Handicapped Individuals 745 17% 32 4% 18 56% Teen Parents 300 19% 20 6% 10 50% Welfare Recipients 1221 29% 140 11% 70 50% Older Workers 2428 10% ** ** ** ** ,•- Displaced Homemakers *** *** *** *** *** *** School Dropouts 3979 40% 60 1% 50 83% Homeless 1586 8% 5 .003% 1 20% Veterans 1168 8% 15 1% 7 45% * Food Stamp Recipients 1449 42% 140 9% 60 43% Data Sources and Time Periods : Department of Labor and Employment, Weld County Department of Social Services, Weld County Area Agency on Aging, Colorado Rehabilitation Services, Weld Information and Referral Services *Identify and Separate groups in "other" Use additional pages if necessary None **Served through Title 3, Older Worker ***Displaced Homemakers clients served are included within the Welfare Recipient and Homeless population groups Fu Attachment 3 PLANNED PARTICIPATION AND TERMINATION SUMMARY - ADULT 1ST QUARTER 2ND QUARTER 3RD QUARTER 4TH QUARTER Total Participants 60 90 120 180 New 30 60 90 140 Carry In 40 N/A N/A N/A Total Terminations 29 58 86 115 Enter Unsubsidized 23 46 69 92 Employment All Other Terminations 6 12 17 23 ' Carry Outs N/A N/A N/A 65 PLANNED PROGRAM ACTIVITIES - ADULT -I 1ST QUARTER 2ND QUARTER 3RD QUARTER 4TH QUARTER Career Exploration/Job 45 90 120 130 Search Classroom Training 15 25 36 45 Basic/Academic Classroom Training 25 40 50 70 Job Specific OJT -- Private 10 18 25 36 OJT -- Public 0 1 1 6 Other Training 0 0 0 0 Work Experience 2 4 6 15 Coordinated Basic Ed. 0 0 0 0 I Coordinated Occ. Skills 8 14 20 26 Coordinated OJT 0 0 0 0 Coordinated Work 8 16 24 30 Experience Attachment 4 PLANNED PARTICIPATION AND TERMINATION SUMMARY - YOUTH r 1ST QUARTER 2ND QUARTER 3RD QUARTER 4TH QUARTER Total Participants 60 95 130 165 New 25 55 90 125 Carry In 40 N/A N/A N/A Total Terminations 20 48 81 120 Enter Unsubsidized 7 17 32 50 Employment Enter Unsub. Employment 5 14 26 38 + Enhancement Attained Competency 3 9 12 15 Enhancement Return to Full-Time Sch. 1 2 4 4 Remain in Full-Time Sch. 4 7 11 16 Complete Major Ed. Level 0 3 7 15 i? All Other Terminations 5 10 15 20 '"' Carry Out N/A N/A N/A 45 PLANNED PROGRAM ACTIVITIES - YOUTH 1ST QUARTER 2ND QUARTER 3RD QUARTER 4TH QUARTER Career Exploration/Job 20 48 73 88 Search Classroom Training 5 17 30 30 Basic/Academic Classroom Training 2 6 11 11 Job Specific OJT -- Private 1 2 3 3 OJT -- Public 0 0 0 0 Other Training 0 0 0 0 Youth Try-Out Employment 5 20 40 45 Work Experience 10 25 33 40 Youth Competency 15 35 55 70 ,.. ' Coordinated Occ. 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FZ a U .1 g� urQO C0 C.) �.,., Y.l",.1� Attachment 6 r WELD COUNTY PRIVATE INDUSTRY MEMBERSHIP Gerald Shadwick (Private Sector) President Affiliated Banks 1992 Private Industry Council Chairman 1991 Economic & Marketing Committee Chairman Executive Committee Member Barbara Bennett-Brown (Private Sector) C. W. (Bill) Kirby (Public Sector, Product Manager, Marketing Division Government) Hewlett-Packard Company Commissioner General Membership Committee Member Board of County Commissioners Executive Committee Member Nancy Brigden (Private Sector) City of Greeley Council Member Betty J. Lee (Public Sector) Owner Program Supervisor Oil Spot Colorado Rehabilitation Services Executive Committee Member General Membership Committee Member Dr. Clifford Brookhart (Public Sector, Charles McDonald (Union) Education) Union Delegate Superintendent, District RE-1 Brotherhood of Carpenters and Jointers of 1992 Youth Activities Chairman America, Local #510 Executive Committee Member Executive Committee Member Michael Cruz (Private Sector) Charles W. Meyers (Private Sector) Agent President Farmers Insurance Company Miner and Miner Consulting Engineers General Membership Committee Member General Membership Committee Member Judy A. Griego (Public Sector) Roberta Miller (Private Sector) Executive Director Vice President Weld County Department of Social Services North Colorado Medical Center General Membership Committee Member General Membership Committee Member Richard Hillman (Private Sector) Myra H. Monfort (Private Sector) Vice President and Manager Consulting Attorney Greeley Gas Company ConAgra, Inc. , Red Meat Division 1992 Private Industry Council Vice General Membership Committee Member Chairman Executive Committee Member E.A. (Buck) Moskalski (Private Sector) Regional Vice President Tom Ivory (Public Sector, Government) State Farm Insurance Companies Area Manager General Membership Committee Member Colorado Department of Labor and Employment General Membership Committee Member CAS11•,._4 WELD COUNTY PRIVATE INDUSTRY MEMBERSHIP (Cont . ) John Swanson (Private Sector) Superintendent Western Paving Company General Membership Committee Member Gregory Thiesen (Private Sector) Vice President of Accounting Monfort, Inc. Adult Activities Committee Chairman Executive Committee Member Cecil Vigil (Private Sector) Owner Farmer's Inn Restaurant General Membership Committee Member et Attachment 7 e HELD COUNTY DIVISICu OF HUMAN RESOURCES ORGANIZATIONAL CHART Held County Board of Commissioners IWeld County Division I of Human Resources I Administrative I Unit oroaram Directors Youth & Parent I Employment Services Senior Citizen aroarams of Weld County P roorams Head Start Job Training Partnership Act Area Agency on Aging Migrant Mead Start Job Service Senior Nutrition Commodity Supplemental JOBS Foods Senior Coordination Homeless Program Weatherization Elderly Supplemental Foods Case Management State Funded Preschool Senior Employment Program with Transportation 3 School Districts Ombudsman Legal Aide Attachment 7 EMPLOYMENT SERVICES OF WELD COUNTY ORGANIZATIONAL CHART Employment Services Manager Employment Services Administrative Assistant Client Data Special Employment Employer Referral Spe Systems LVER Services Relations & Placement Programs ) Attachment 8 r PROJECTED QUARTERLY EXPENDITURE FORM TITLE II-A (78%) * EXPENDITURES 1st Quarter 2nd Quarter 3rd uart 4th Quarter TOTAL Projections Projections Projections Projections 7/1/92 to 10/1/92 to 1/1/93 to 4/1/92 to ---57!0/92 fr/MTh2 3 31 93 6/30/93 ADULT $ 18,099.67 $ 12,066.44 $ 12,066.44 $ 18,099.67 $ 60,332.22 Adult Admin Adult 23,128.24 15,418.82 15,418.82 23,128.24 77,094.12 Support Adult 99,208.60 66,139.07 66,139.07 99,208.60 330,695.34 Training TOTAL ADULT $140,436.51 $ 93,624.33 $ 93,624.33 $140,436.51 468,121.68 YOUTH 12,066.44 8,044.30 8,044.30 12,066.44 40,221.48 Youth Admin. 'mouth Support 17,387.72 11,591.82 11,591.82 17,387.72 57,959.08 south Training 66,139,07 44,092.71 44,092.71 66,139.07 220,463.56 i 3 TOTAL YOUTH 95,593.23 63,728.83 63,728.83 95,593.23 318,644.12 [ TOTAL YOUTH & 236,029.74 157,353.16 157,353.16 236,029.74 786,765.80 ADULT i *The amounts on this form include the PY 92 grant and PY 91 carryover INSTRUCTIONS This form is to be completed using projections of actual Title IIA (78%) expenditures during PY 92 . Include planned expenditures of any carry-in funds and exclude funds expected to be carried-out. Totals do not have to match the PY 92 BIS . As actual carry-in figures become available at PY 91 close-out, this form will be modified. r Attachment 9 BUDGET INFORMATION SUMMARY (BIS) (Title II-A) Contractor/SDA: Weld County SDA Title of Funds: II-A Period of Performance: From: 7-1-92 To: 6-30-95 Year of Funds: PY-1992 Reference Code: VAX #: COST CATEGORY ADULT YOUTH TOTAL Administration 60,332 .22 40,221 . 48 100,553 . 70 15 Code Administration Equipment & 0 0 0 0 Code TOTAL 60,332 .22 40,221 .48 100,553 .70 15 ADMINISTRATION Participant Support $ 17,094 . 12 11, 396 .08 28,490 .20 4 Code TOTAL PARTICIPANT 17,094 . 12 11,396 . 08 28,490 .20 4 SUPPORT Training $ 324,788 . 46 216 ,525. 64 541, 314 . 10 85 Code Training Equipment $ Code TOTAL TRAINING 324,788 .46 216 ,525 .64 541,314 . 10 85 TOTAL $ 402,214 . 80 268, 143 . 20 670,358 . 00 100 TOTAL PERCENT 60 40 100 Hello