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Home My WebLink About900316.tiff mEmoRAnDum Vi`,Pe Boar R. Brantner, Chairman T. Board Commissioners ommirianers Date April 10. 1990 th -. L COLORADO From Walter J. Speckman, Executive Director, Human Resources rlJe Subject: Job Training Plan for PY 1990-1991 Enclosed for Board approval is the Job Training Partnership Act's (JTPA's) Job Training Plan (JTP) for the Weld County Service Delivery Area (SDA). The JTP covers the program years of 1990 and 1991 and presents an in-depth view of the direction the Weld County employment and training programs will follow over the next two years. The SDA will be provided $886,711.00 to provide employment and training services to approximately 210 adults and 210 youth during the time period of July 1, 1990 through June 30, 1991. The Private Industry Council has selected a target population in order to reach the individuals who are most in need. The target population for Weld County will be: 1. Adult/Youth Welfare Recipient (single parent and two-parent heads of households) 2. Adult/Youth High School Drop-Out or Potential Drop-Out 3. Adult Displaced Homemakers 4. Youth Welfare Family Member Programmatic changes have been made to compliment activities and programs under the Jobs Opportunities and Basic Skills (JOBS) Program. Due to the local need to improve the participant's qualifications for entry level jobs within the local labor market, the major efforts in training will be in the following areas: 1. On-the-Job Training 2. Work Experience 3. Vocational - Job Site 4. Vocational - Institution 5. Classroom Training Basic 6. Try-Out Employment 7. Job Placement Enhancement Training 8. Private/Public Sector Internships 9. Youth Competency Program 10. Assessment If you have any questions regarding the attached Job Training Plan, please contact me. 900316 Ilk s' n f: / STATE OF COLORADO i Governor's Job Training Office GOVJ08 r JOB TRAINING PLAN Signature Page mil 1 2 1990 For Programs and Activities Authorized TRAINING OFfleg by the Job Training Partnership Act This Plan is entered into between the State of Colorado, Governor's Job Training Office, hereinafter referred to as the Recipient and the Weld County Service Delivery Area, hereinafter referred to as the Service Delivery Area (SDA) Grant Recipient. All work to be performed under the Plan will be in accordance with the Job Training Partnership Act (JTPA) of 1983, applicable JTPA rules and regulations , applicable policies and procedures established by the Governor, and the assurances, certifications , and narrative descriptions contained in this Plan. The Plan is in accordance with the JPTA rules and regulations and instructions issued by the Governor or his designee. It is understood that his document, when signed by the parties, will become an "Exhibit A" referenced in and governed by Master Contract # between the State of Colorado and the SDA Grant Recipient. 9 It is understood that this Job Training Plan, when jointly signed by the SDA's, Local Elected Official , and the Private Industry Council Chair and countersigned and dated by t Governor or Governor's designee, shall be effective July 1 , 1990 ough June 30, 1991. Typed Name & Title of Signature DATE Local Elected official 4 /11 /90 Gene R. Brantner, Chairman ATTEST: 472:�-.C2 t 4/v77), »tl.f'4. i(.,� 1 `$J': / rilf— 4i< o: 2„ 114-1,4--R---) Typed Name &Title of Sign ure ,DATE Private Industry Council , ,,DATE L/ Chairperson Ger d Shadwick, ProTem Typed Name & Title of Signature DATE Governor or Designee / / WELD COUNTY SERVICE DELIVERY AREA .cp. MNING p, 44, Program Years 1990 & 1991 (July 1 , 1990 through June 30, 1992) ° IrMITI;(\ wilp • COLORADO DIVISION OF HUMAN RESOURCES Employment Services of Weld County P.O. Box 1805 900316 Greeley, Colorado 80632 WELD COUNTY COLORADO JOB TRAINING PLAN PROGRAM YEARS 1990 and 1991 PY 1990 (July 1, 1990 - June 30, 1991) PY 1991 (July 1, 1991 - June 30, 1992) TABLE OF CONTENTS Page Number I . EXECUTIVE SUMMARY 1 II. THE SERVICE DELIVERY AREA 4 A. Description of the Service Delivery Area 4 B. Responsiveness of the Service Delivery Area 11 III. PROGRAM ACTIVITIES AND SERVICES 15 A. Adult Training Activities and Services 15 B. Youth Training Activities and Services 21 C. Youth Employment Competencies 28 D. Linkages with Job Opportunities and Basic Skills (JOBS) 32 E. Description of Program Systems 33 F. Coordination Criteria 37 G. Performance Standards 46 H. Services to the Homeless 46 I. Inter-SDA Coordination 46 J. Literacy and Basic Skills Assessment 46 L. Services to Welfare Recipients 47 IV. ADMINISTRATIVE PROCEDURES 48 A. LEO/PIC Agreements and Organization 48 B. Personnel System 48 C. Organization Chart 48 D. Monitoring and Evaluation System 48 E. Grievance/Complaint Systems ana Fraud and Abuse Reporting Procedures 50 F. Eligibility Determination 50 G. Military Selective Service Compliance 51 H. Service Providers 52 I. PIC/SDA Annual Report 52 V. ASSURANCES 54 VI. FINANCIAL MANAGEMENT 55 VII. SIGNATURE PAGE 58 -1- 9C-c 316 Attachment 1 - Service Delivery Area Demography Chart Attachment 2 - Planned Outcome Chart Attachment 3 - Projected Quarterly Services/Expenditure Form Attachment 4 - Youth Competency Plan Attachment 5 - Youth Employability Development Plan Attachment 6 - Youth Certificate Attachment 7 - Employment Services Participant Flow System Attachment 8 - SDA Most-in-Need Planning Form Attachment 9 - Local Agreements Chart Attachment 10 - Goals and Objectives Chart Attachment 11 - Weld County Local Plan Review Procedures Attachment 12 - Weld County JOBS Transmittal Coordination Letter Attachment 13 - Weld County JOBS Coordination Agreement Attachment 14 - PIC/LEO Agreement Attachment 15 - Weld County Private Industry Council Membership List Attachment 16 - Weld County Affirmative Action Plan Attachment 17 - Human Resources Organizational Chart Attachment 18 - Employment Services Organizational Chart Attachment 19 - Policy on Fraud and Abuse (Weld County) Attachment 20 - Policy on Fraud and Abuse (State) Attachment 21 - Budget Information Summary for PY 1990 Attachment 22 - Budget Information Summary for PY 1991 Attachment 23 - Publication Newspaper Clipping for Job Training Plan Review and Submittal Attachment 24 - Signature Page 900316 WELD COUNTY JOB TRAINING PLAN I. Executive Summary The Weld County Board of Commissioners administers all employment and training programs through the Weld County Division of Human Resources. The employment and training programs are delivered through the Employ- ment Services of Weld County, a major department of the Weld County Division of Human Resources. The Weld County Private Industry Council shares oversight and planning responsibilities for the delivery of services through Employment Ser- vices. In this capacity, the Weld County Private Industry Council joins with the Board of Weld County Commissioners in the development of goals and objectives, and system design; and the monitoring and evaluation of program activities. A. Overall Goals and Objectives The Weld County Private Industry Council and the Board of Weld County Commissioners have established four overall and continuing goals as follows: (1) Support a single delivery system that results in cost efficiency and an employer responsive structure. (2) Emphasize quality services for adult and youth job applicants, program participants, and employers by concentrating on those goals established by each of the Private Industry Council 's committees. (a) Increase the awareness of Employment Services in Weld County through the development of employer relation strategy(ies) . (b) Assist in the transition of employment and training programs for welfare applicants and recipients and develop performance criteria to be used for measuring the success of these employment and training programs. (c) Assess the quality of referrals made to employers by Employment Services and to recommend changes to the delivery system, as appropriate. (d) Develop an educational plan that is standardized, measurable, and cost efficient for adult participants of Employment Services in order to obtain and retain employ- ment by: o identifying skill levels , academic needs, workplace behaviors necessary for future occupational positions -I- 9C 0316 o identifying current and planned resources, costs, and limitation of adult educational programs in Weld County o identifying competency standards for adult participants of such programs (e) By 1992, increase the positive termination rate, herein to include high school graduation rate, private sector employment rate, or return to school rate of youth enter- ing the programs by 20%. o increase the communication and coordination among youth serving agencies by expanding the active involvement through a subcommittee of the Youth Activities Committee o utilize existing community needs assessment information that identifies ongoing problem areas and seek possible solutions to address these problems and increase community awareness of resources available to address these needs o assess the impact of all youth employment programs by developing long term goals and evaluation strategies to determine the effectiveness of programs and systems and measure long term results of programs (3) Work with legislation at the national and state level to ensure that future employment, training, and related programs will be effective at the local level . (a) Improve communication, support, and level of understanding among public officials and the Private Industry Council concerning the modification or support of legislation affecting employment, training, and support services. (4) Provide funding support and assistance to encourage economic development and employment generating activities. (a) Support economic development efforts that will result in increased awareness of and use by new and expanding businesses. B. Key Features of the Employment Services Employment Services is a unique system which administers the pro- grams and activities of Job Service, Job Training Partnership Act (JTPA) , and other employment, training, and support programs. Employment Services also delivers, on behalf of the Weld County Department of Social Services, the employment, training, and related support activities of the Job Opportunities and Basic Skills (JOBS) programs. By structuring all programs under one administrative entity, cost savings, non-duplication of services, and a better delivery of services to participants (both applicants and employers) are realized. Private sector involvement has and will continue to be a major emphasis in the design and delivery of employment and training 900316 -2- services in Weld County. The Weld County Private Industry Council and Employment Services will continue to emphasize quality in employment and training activities and programs through its various planning committees. Employment Services' youth programs are challenged to meet the needs of thirteen school districts in Weld County. Most of these school districts are rural . Because of these rural school districts, Employment Services has designed their programs to minimize this barrier by providing services within each rural community. Also, the services offered under the your programs are individualized through case management initiatives in three school districts. C. Cost Design Features By merging the administratively the major employment and training systems under a single level system, which is the Employment Services, the cost of delivering these programs is substantially reduced. In designing programs, the Weld County Private Industry Council and the Board of Weld County Commissioners focus on long-term goals that include coordination, integration, and non-duplicative criteria. This process results in the sharing of costs and closer coordination among the agenices. D. Most-in-Need Participants As a result of the key features of Employment Services and its cost design features, a larger number of adults and youth may be served because: o more monies are directed to clients versus administrative costs o supportive services costs are shared with the Weld County Department of Social Services and other youth and adult serving agencies o services are provided at the school districts or the small communities for training purposes to reduce the costs for transportation and child care E. Youth and Adult Participants for Program Years 1990 and 1991 Under the Weld County Job Training Plan for Program Years 1990 and 1991, the number of new adult and youth participants are as follows: Program Year Program Year 1990 1991 Adults 210 210 Youth 210 210 -3- 9C0316 II. The Service Delivery Area A. Description of the Service Delivery Area (1) The Weld County Commissioners will be the grant recipient of the Job Training Partnership Act (JTPA) funds. The Employ- ment Services of Weld County of the Weld County Division of Human Resources will administer the Program Year 1990 and Program Year 1991 Job Training Plan. (2) Weld County will be the geographical area served by this Job Training Plan. Weld County, Colorado is approximately 4,004 square miles and is located in north central Colorado. There are 28 incorporated towns in Weld County. The county seat and principle city, Greeley, is located in the west central part of the county and contains approximately 43% of the county's population. Generally, most of the remaining population resides within a 20 to 30 mile radius of Greeley; the northeastern part of the county is sparsely populated. A review of the history and future projections of the population growth in Weld County reveals a steady increase in the total population. Weld County is expected to continue to receive a major share of the state's population increase. Four out of the top municipalities with the greatest percentage of population growth in the state between 1970 and 1980, are located in Weld County or within 10 miles of the County line. The significance of the County's population growth rate of approximately 25% per decade is more than triple the national average of 8%. Approximately 85% of the population is located in an 800 square mile area in the southwestern part of the County. The population density for this area is approximately 149 people per square mile. Among all 63 counties in Colorado, Weld County ranks 9th in total population and population density. The County is classified as an urban county by the Demographic Section of the Colorado Division of Local Government. The sources of information for this section are the Weld County Data Center, Greeley/Weld Economic Development Action Partnership. Chart I depicts the projected population growth rate for Weld County, Colorado. -4- 9€0316 CHART I PROJECTED POPULATION GROWTH RATE Weld County Population Projection FY '90 144,080 FY '91 146,020 Data Source: Colorado Department of Labor and Employment, Labor Market Information Section (3) This section describes the demography of Weld County. Included in the section is an outline of the JTPA eligible population with a description of the eligible youth population and the Demography Form. Chart II identifies the general population to be served. CHART II TOTAL POPULATION BY ACE/SEX/ETHNIC GROUP Weld County SDA (Employment Services) FY '87 FY '88 Population Female Male Population Female Male TOTAL 16 35,860 17,490 18,370 36,210 17,660 18,550 16 + 108,220 56,120 52,100 109,810 56,940 52,870 WHITE-NH 16 26,010 12,770 13,240 26,270 12,900 13,370 16 + 91,500 47,590 43,910 92,840 48,290 44,550 HISPANIC 16 9,290 4,510 4,780 9,380 4,550 4,830 16 + 15,010 7,590 7,420 15,230 7,700 7,7530 BLACK-NH 16 200 60 140 200 60 140 16 + 500 290 210 510 300 210 NATV. AMER 16 100 50 50 110 50 60 16 + 340 150 190 340 150 190 OTHER-NH 16 260 110 150 260 110 150 16 + 880 490 390 890 500 390 Data Source: Colorado Department of Labor and Employment Annual Planning Information Report, December 1989 Chart III identifies the individuals who comprise the JTPA eligible population. -5- 900316 --- CHART III INDIVIDUALS REQUIRING EMPLOYABILITY SERVICES FISCAL YEARS '85, '86, '87. '88 TOTAL WHITE-NH HISPANIC BLACK OTHER Long-Term Unemployed (15 Weeks or More) FY '87 6,400 4,400 2,000 0 0 '88 FY '89 5,800 3,900 1,900 0 0 5,100 3,570 1,410 80 30 FY 90 4,700 3,290 1,300 70 30 Number of Individuals Unemployed During Year FY '87 28,100 22 200 5,500 200 200 FY '88 25,100 19,700 5,500 200 200 FY '89 22,100 17,460 4,230 200 130 FY '90 20,400 16,120 3,900 180 120 Individuals Below Poverty Line FY '87 25,900 17,300 7,900 300 400 FY '88 22,600 15,200 6,900 200 300 FY '89 18,600 12,480 5,650 190 240 FY '90 17,300 11,610 5,260 170 220 Notes: the number unemployed during the year represents the estimated number of persons that experienced any spell of unemployment during the time period shown. Long-term unemployed figures represent the estimated number of persons that experienced a spell of unemployment of 15 weeks or more. Data Source: Colorado Department of Labor and Employment Labor Market Information Section, December, 1989 Chart IV identifies estimates of Weld County's population eligible, by segments, for JTPA funds, including the eligible youth population. CHART IV ESTIMATES OF SUBSTANTIAL SEGMENTS ELIGIBLE* POPULATION Weld County SDA PY 1990 Persons Percent Total Eligible Population 17,300 100.0 Sex Male 7,906 45.7 Female 9,394 54.3 Age 14-15 640 3.7 16-21 3,793 22.9 22-54 6,315 36.5 55+ 2,214 12.8 Race/Ethnic White-Non Hisp. 11,608 67.1 Hispanic 5,259 30.4 Black-NH 173 1.0 Native Amer.-NH 35 0.2 Asian/Pac. Isl. 208 1.2 Other Races 17 0.1 *Eligible for Services under the Job Training Partnership Act. Data Source: Colorado Department of Labor and Employment Labor Market Information Section, December 1989 Chart V identifies estimates of Weld County's youth population eligible, by segments , for JTPA funds. -6- 3C0ai6 CHART V ESTIMATES OF YOUTH POPULATION BY SEX, ACE, AND RACE/ETHNICITY Weld County SDA PY 1990 TOTAL ELIGIBLE CHARACTERISTICS PERSONS PERCENT PERSONS* PERCENT TOTAL 20,289 4,433 SEX MALE 6,658 47.6 N/A N/A FEMALE 10,631 52.4 N/A N/A ACE 14-15 4,596 22.7 640 14.4 16-21 15,693 77.3 3,793 85.6 RACE/ETHNIC WHITE 16,982 83.7 3,400 76.7 BLACK 122 0.6 18 0.4 HISPANIC 3,023 14.9 953 21.5 NATV. AMER. 61 0.3 4 0.1 ASIAN/PAC. ISL. 142 0.7 44 1.0 OTHER 20 0.1 13 0.3 *Eligible for services under the Job Training Partnership Act. Data Source: Colorado Department of Labor and Employment Annual Planning and and Information Report, December 1989 The Service Delivery Area Demography Chart also provides data regarding the eligible population. Reference Attachment 1. (4) This section describes the local/regional labor market conditions. These conditions include job growth projections by industry and occupation in the public and private sectors; secondary job growth; occupational supply/demand analysis ; and prevailing wage rates. Slow, wavering economic growth faces Weld County in early 1990. The composite index of leading economic indicators for Weld County in January shows that the County's economy will grow, but this growth will be slow. Based on information provided by the Weld County Data Center of the Economic Development Action Partnership, the composite index showed an increase of .079% in January. Three of the four components of the index showed a positive growth, and the fourth showed no change. Composite Index of Leading Economic Indicators: .079% CONSUMPTION AND TRADE + .045% FIXED CAPITAL AND INVESTMENT No Change EMPLOYMENT AND UNEMPLOYMENT + .02% MONEY AND CREDIT + .0136% -7- 910316 In the area of consumption and trade, the following showed gains: ELECTRICAL POWER USED .0145% LIVESTOCK PRICES .0237% GRAIN PRICES .121% SALES TAX RECEIPTS .001% (a) Job Growth Projections The Economic Development Action Partnership of Weld County has projected that Weld County will experience moderate and steady growth. It is anticipated that the 1990 total employment base will increase from 66,000 to 73,300 level in 1995. This will mean that the total labor force will grow to 77,400; however, the unemployment rate will remain at a 5% to 6% level . Also, the construction industry will stabilize after a trimming-down period and obtain more realistic growth in Weld County during the 1990s. (b) Secondary Job Growth Due to the current economic conditions, this area will be restricted. (c) Occupational Supply/Demand The occupation growth demand information for Weld County is contained in the updated Chart VI. CHART VI NORTHEAST AREA VOCATIONAL PLANNING REGION 1 * RANK ORDER OF OCCUPATIONS BY TOTAL AVERAGE ANNUAL OPENINGS 1990 - 1994 AA AA TOTAL AVERAGE OES** OPENINGS OPENING AA HOURLY WAGE RANK CODE OCCUPATIONAL TITLE GROWTH PLACEMENT OPENINGS 10/84 - 3/85 1 49011 SALESPERSON - Retail 142 205 347 $4.14 2 19005 GEN. MANG. & TOP EXEC. 98 142 240 6.27 3 55199 GENERAL SECRETARY 73 83 156 5.52 4 31308 TEACHERS, SECONDARY 75 66 141 8.46 5 49023 CASHIERS 67 69 136 3.92 6 87005 JANITORS/CLEANERS/MAIDS 65 125 190 3.95 7 31305 ELEMENTARY TEACHERS 62 58 120 5.62 8 32502 REGISTERED NURSES 53 52 015 8.57 9 55347 GEN. OFFICE CLERKS 51 92 143 4.48 10 65008 WAITERS/WAITRESSES 52 38 90 3.71 11 22126 ELEC. & ELECTRONIC ENGS. 45 21 66 6.41 12 65041 COMB. FOOD PREP. SERVS. 40 50 90 4.77 13 87102 CARPENTERS 40 25 65 5.89 -8- 900316 CHART VI (continued) AA AA TOTAL AVERAGE OES** OPENINGS OPENING AA HOURLY WAGE RANK CODE OCCUPATIONAL TITLE GROWTH PLACEMENT OPENINGS 10/84 - 3/85 14 68005 HAIRDRESSERS/COSMOTOLOGIST 38 31 69 3.75 15 97012 TRUCK DRIVERS/HEAVY 31 39 70 5.95 * Vocational Planning Region I: Cheyenne, Elbert, Kit Carson, Larimer, Lincoln, Morgan, Phillips, Sedgwick, Washington, Weld, and Yuma Counties. ** OES Code: Occupational Employment Statistics Code Date Sources: Occupational Employment Outlook, 1989 - 1994 Occupational Supply/Demand Report Labor Market Information Section Colorado Department of Employment and Training, December 1989 (d) Prevailing Wages Based on a University of Northern Colorado Labor Market Study of 1989, Weld County is a labor surplus area; the average wage in Weld County is 17% lower than the State's average wage. Chart VII shows the comparison of the average annual openings and wage structure within Weld County's Planning Region 1 and the Metro Denver Planning Region 3. CHART VII OCCUPATIONS/ANNUAL OPENINGS AND THE AVERAGE HOURLY WAGE WELD COUNTY PLANNING REGION I VERSUS METRO DENVER PLANNING REGION 3 Occupational Wage In Wage In Wage Difference Between Title Weld County Metro Denver Denver and Weld County ACCOUNTANTS AND AUDITORS $ 6.55 $11.42 $ 4.87 SALESPERSONS, PARTS 4.14 4.26 .12 REGISTERED NURSES 8.57 10.08 1.51 WAITERS/WAITRESSES 3.71 4.14 .43 CLEANERS/JANITORS/MAIDS 3.95 4.52 .57 GEN. MANG. & TOP EXECS. 6.27 7.26 .99 TEACHERS, SECONDARY 8.46 10.20 1.74 GENERAL SECRETARY 5.52 6.18 .66 GENERAL OFFICE CLERK 4.48 4.92 .44 CASHIERS 3.92 4.17 .25 ELEC. & ELECTRONIC ENGINEERS 6.41 14.54 8.13 GUARDS & WATCH GUARDS 4.44 6.72 2.28 COMB. FOOD PREP. SERVS. 4.72 5.00 .23 COMPUTER SYST. ANALYST EDP 13.38 14.42 1.04 TEACHERS, ELEMENTARY 5.62 7.50 1.88 Data Source: Occupational Employment Outlook 1989-1994, Regions 2 and 3 Occupational Supply/Demand Report Labor Market Information Section Colorado Department of Labor and Employment, December 1989 —9— 9C0316 Chart VIII provides additional information concerning the prevailing wage rates by occupation. CHART VIII LOW, AVERAGE AND HIGH WAGE RATES BY SELECTED DICTIONARY OF OCCUPATIONAL TITLES (DOT it's) Quarter Ending 6/86 Quarter Ending 6/85 Region 3 Region 2 Title Denver LMI Larimer/Weld Low Ave. High Low Ave. High HAND PACKAGER $3.50 $3.88 $4.50 $3.35 $4.61 $10.00 INDUSTRIAL TRUCK OPERATOR 4.00 4.73 6.00 5.00 6.18 8.80 CONST. OR LEAK-GANG LABORER 5.00 5.00 5.00 4.50 5.50 6.00 MATERIAL HANDLER 3.47 4.85 15.00 3.35 5.13 12.50 GENERAL MERCHD. SALESPERSON 3.35 3.68 4.00 3.35 4.26 7.00 SECRETARY 3.65 5.52 9.23 3.35 6.75 10.43 Data Source: Colorado Occupational Supply/Demand Outlook Colorado Department of Employment and Training 4th Quarter ending 6/30/89 Employment Services recognizes that the JTPA placement wages should meet state/federal performance standards in order to promote long-term labor market participation. However, Weld County wages have been consistently lower than the rest of the state. The Greeley Job Service's average wage at placement rate of approximately $5.22 (February 1990) , and the high local unemployment rate (6.55% County rate, versus the 5.5% State rate in December 1989) are further indications of the low wage structure in Weld County. Historically, Employment Services has been capable, through intensive job development and placement activ- ities, of producing the following adult wage at placement results: CHART IX WELD COUNTY SDA (EMPLOYMENT SERVICES) AVERAGE ADULT WAGE AT PLACEMENT JTPA JTPA JTPA JTPA JTPA JTPA FY 1984 TY 1985 PY 1986 PY 1987 PY 1988 PY 1989* $ 4.29 $ 4.24 $ 4.38 $ 4.38 $ 4.45 $ 4.53 * ending 6/30/89. Data Data Source: Weld County SDA (Employment Services) Management Information System -10- 900316 B. Responsiveness of the Service Delivery Area (1) Employment Services faces serious challenges in the future. o unemployment rates are projected to continue at the same levels of 5% to 6% throughout the decade of the 1990s o wage rates are projected to continue to be below, by 17%, the State's average wage rates o job growth with be steady; however the growth will continue to be gradual o the labor force, specifically the unemployed population, cannot compete effectively, lacks the entry level skills that employers desire o welfare caseloads will continue to grow; subsequently, the welfare costs will be a hindering factor for economic development growth and a welfare recipient's self-sufficiency. o both youth and adult welfare recipients need to be targeted under the most-in-need category. The Weld County Private Industry Council established the welfare recipients as the target population for Employment Services. Chart X outlines the target populations. CHART X TARGET POPULATION WELD COUNTY SDA (EMPLOYMENT SERVICES) 1. Adult Welfare Recipients 1, Youth Welfare Recipients (single parent and two parent (single parent and two parent heads of households) heads of households) 2. Adult Displaced Homemaker 2. Youth Potential/Actual High School Drop-Out 3. Adult High School Drop-Out 3. Youth Welfare Family Member By creating the targeted population base, the Weld County Private Industry Council has assured that the individuals who are most-in-need will receive the JTPA services. Welfare recipients, drop-outs , disabled, homeless, offend- ers, teen parents, displaced homemakers will receive JTPA serves through the targeted population base. The AFDC caseload has a high population of Hispanics and females. These statistics will carry across into the JTPA program. 0 occupational skill training programs will be developed, in accordance with Weld County Private Industry Council guide- lines. Training will be: 9C0316 -11- - tailored specifically to the employer's needs, preferences, and methods - in-line with the skills and aptitudes of the target populations served - geared toward entry-level employment The Employment Services will rely heavily upon the local employers to assist in determining the specific training that will be offered. The training areas outlined in Chart VI will be used as a guide in training in the areas of developing training opportunities. Additional training options will be added as areas of need are identified. Employment Services will comply with JTPA regulations concerning notification of Labor Unions. o A strong emphasis must be placed in training programs including On-the-Job Training, Fast Track and Job Specific Training, and GED/ABE classes. The general skills and abilities of the Weld County unem- ployed, particularly the welfare recipient, are not exten- sive. The Employment Services has determined the necessity to have innovative approaches in services to assist the participant to become employable. o Involving employers from the first step in the training and certification process ensures the program's success. It is for that reason that the Employment Services has elected to concentrate the training efforts upon the actual jobs available and the businesses in the area; as opposed to Labor Market Information projections. o Containing costs the cost of administering and implementing programs is a key factor. There are times when local and/or state funded programs are already delivering similar train- ing programs. The Employment Services will coordinate with these programs, purchase services, and attempt to reduce duplication of services whenever the efficiency, productiv- ity and cost effectiveness of the local/state program has been proven to be successful . The Employment Services will not sub-contract any portion of the program. o Strong involvement with employers is critical in the success of employment and training programs. Agreements with the Weld County Economic Development Action Partnership and the Greeley/Weld Chamber of Commerce, and linkages with other employer serving agencies are vital . In order to ensure employment opportunities for the citizens of Weld County, the expansion of existing business and the enticement of new businesses and/or industry is critical . Attempts at diversifying the economic base have met with -12- 9,:0316 moderate success; however, if the citizens of Weld County are to experience increased employment opportunities, the private sector will need the assistance of employment and training programs. Weld County must be equipped with the tools necessary to avoid increased unemployment and welfare rolls. The Weld County Private Industry Council is taking a proactive stand to educate the community about the Job Training Partner- ship Act. o To ensure that adult and youth welfare recipients, a most-in-need target population, are provided adequate opportunities to enroll , Employment Services and the Weld County Social Services Department entered into a Intra-Governmental Agreement. o Extensive outreach is provided through school districts to identify and enroll youth for the In-School Program. o Various community-based organizations and other adult or youth serving agencies are informed about our services through participation in sub-committees of the Weld County Private Industry Councils, by presentations, or by directly contacting these organizations. This type of outreach serves to market our services to those who are in the target population. o The Weld County Private Industry Council established an aggressive marketing plan for the Employment Services. Examples of the extensive outreach/marketing efforts in- clude: promotional activities held locally; orientations given to employers throughout the county; special radio announcements are broadcast on both English and Spanish speaking networks and advertisements placed in local newspa- pers throughout the county; and staff participation in job fairs and career awareness seminars held locally. (2) Through its selection of the welfare recipient and the In-School youth as it major target population, Employment Services is assured that it will serve in equitable proportion those substantial segments of the eligible population. The addition of the two parent welfare caseload will assure that the male population is served in proportion to the female population. Note: The data sources used in the description of Weld County's demography and labor market conditions are as follows: o ESARS Reports, Colorado Department of Labor, Division of Employment and Training o The Annual Planning Information (API) Report - Program Year 1989, published annually by the Colorado Department of Labor and Employment, Labor Market Information Section o Statistics on Disabled Population in Weld County Centennial Developmental Services, Inc. o Job Training Partnership Act (JTPA) Historical Program Data - Title II-A, PY '85 through PY '89, Employment Services (Service Delivery Area), Weld County, Colorado -13- .O t Gi o Occupational Employment Outlook 1989-1994, Labor Market Information Section, Colorado Division of Employment and Training o Occupational Supply/Demand Report, Colorado Department of Labor and Employment, Labor Market Information Section, FY 1989 o Demographics and Economic Data 1989, Weld Economic Development Action Partnership o Weld County Labor Market Report 1989, University of Northern Colorado, Dr. Ann Garrison The data source used, is identified above or below each chart. -14- III. Program Activities and Services A. Adult Training Activities and Services The Weld County Job Training Plan is undergoing major programmatic changes to: o conform with the new federal interpretation concerning the non-operation of the Welfare Diversion Program under the Job Opportunities and Basic Skills (JOBS) Program. JOBS is au- thorized under Public Law 100-148 of the Family Support Act. In past years, the Welfare Diversion Program was an integral part of the Title II-A program. This Plan reflects the end of the Welfare Diversion Program. o incorporate more significantly the joint planning and operation of JOBS in the Title II-A program. The majority of those welfare recipients participating in JOBS will not be participating in JTPA Programs. Most of the JOBS participants need long-term remediation activities and are not ready to transition into JTPA programs and activities. JTPA activities have been slightly modified to complement more closely with those programs operated under JOBS. (1) Included in this section will be a description of each training activity/service which the Weld County Private Industry Council and the Employment Services will provide to adults age 22 and older, an estimation of the service/activity, and the estimated cost per participant, the reimbursement formula for employers, and the methodology used to determine the duration of training. Weld County provides the following services and activities to JTPA eligible adults 22 and over: (a) Work experience (b) Assessment (c) Job Search (d) On-the-Job Training (OJT) (e) Fast Track and Job Specific Training (f) GED/ABE Classes (g) Other activities - Counseling and testing - Life Skills classes - Employer Relations (a) Work Experience: One of the activities for JTPA adults ages 22 and older will be work experience for recipients of Aid tc Families with Dependent Children (AFDC) and recipients (principal wage earners) of Aid to Families with Dependent Children of Unemployed Heads of Households. -15- 9C0316 Those clients who will enter the work experience component are those clients who need this transitional activity to get a job, or who have been assessed to benefit from this activity; however, the work experience component will be combined, based on the Employability Development Plan (EDP) , with job search, GED/ABE classes, and/or fast track and job specific training development. Each client will be re-assessed to determine their progress academically and in meeting their EDP goals. The clients' dependency upon the welfare system has made their task of moving off of the welfare rolls extremely difficult. They must first be reintroduced to the work force via work experience. Work experience is the avenue to provide the participant additional training and the chance for a permanent full-time position in the private or public sector. Anticipated outcomes include the development of positive work habits and basic skills to enhance a participant's employability in the private sector. The Weld County Private Industry Council will develop during Program Year 1990 adult competency standards in this area. This will enable participants to develop skills which will lead to self-sufficiency. Work experience is provided in such areas as reception, teacher aide, day care aide, office helper, street maintenance, food service, data entry, etc. Participants are assigned to well supervised work sites in the private non-profit and public sector. Participants are paid $4.50 an hour and receive Medicaid, child care, and transportation support; Workers' Compensation is also provided. (b) Assessment The individual 's reading, math, and language levels are assessed prior to the development of an Employability Development Plan (EDP) to identify the participants' employment and training needs. Occupational assessment is also provided to develop viable long-term goals. As a result of the assessment, the participant will be placed in a employment and/or training component that will result in his or her positive attainment of job and training goals, as outlined in the EDP. (c) Job Search Employment Services administers Job Service activities. Because of this linkage, participants are included in an automated Job Bank Match. Participants are assigned a primary and secondary occupational code. Each occupation is assigned an occupational code. These are then matched -16- 9(0316 to job listings through the Job Service and participants are referred to employers. Participants are involved in a self-directed job search or, the Employment Technician directs participants to jobs listed in the newspaper ads, etc. The participant may be scheduled to attend a four day job search program developed under the Job Opportunities and Basic Skills (JOBS) Program. The participants are taught a range of job seeking skills to improve their job solicitation and retention skills. The range of job seeking skills that are taught are as follows: o interviewing techniques through classroom instruction and taped "mock interviews" o resume development o labor market information o application completion o how to dress fur interviews o other activities The Job Search activity may last from one day to eight weeks or until employment is secured. The anticipated outcomes are: increased skills in pursuing, attaining, and retaining employment; positive self-image results; and increased knowledge of the labor market. (d) On-the-Job Training (OJT) On-the-Job Training (OJT) is designed to teach and/or improve skills on the job. Employers must adhere to the "hire-first" philosophy and must retain the participant after the contract period ends. If an individual need additional classroom training in addition to employer training, tuition and books are included in the OJT. Also, training related services are also designed into the OJT. These training related services include tools or other extraordinary expenses directly related to the OJT. It is anticipated that approximately 80% of the OJT's will be in the private sector. The purpose of the OJT is to secure long-term employment for the individual , so self- sufficiency may be achieved. (e) Fast Track and Job Specific Training Only those participants who have a basic knowledge of a skill area will be enrolled in "fast track" training. Curriculum will include classes in the clerical field, -17- 9C0316 such as typing, bookkeeping, basic accounting, data entry, and word processing, and may be expanded to include other "fast track" curriculum. Emphasis will be to increase the employability of the participant and may be combined with work experience. Aims Community College staff will provide the classroom instruction. Job specific training will consist of skill development at the prospective employment site(s) . This will consist of a combination of classroom training and work experience. This skill development will usually be entry level and training will prepare participants for related occupations in the Weld County labor market. (f) GED/ABE Classes Because the majority of participants have low reading, math, and language levels, it is estimated that GED attainment may take up to nine months. As an incentive participants who obtain a GED will receive $50. Participants lacking a high school education will be enrolled in GED/ABE classes. These are provided by Aims Community College staff. (g) Other Activities As allowed under Section 204 of the JTPA, the following services will be provided: Counseling and Testing - Employment counseling and testing will be provided by Aims Community College staff and appropriate Employment Services staff. Administration and interpretation of the GATB, SATB, etc. will also be included. These services will assist the JTPA participant to choose a career, change his or her career options, or adjust his or her career to the changing labor market. Life Skills Classes - Classes will be held at Employment Services and will be provided by professionals in the community. The length of classes may vary from four hours to eight hours. Curriculum may include sessions on "How to Manage a Crisis Budget" , "How to Deal Effectively with Children" , "Sur- vival Skills on the Job", "Time Management Skills", etc. Length of time is approximately 1 week and costs average from $75.00 - $200.00 per participant. These classes will prepare the individual for the world of work and increase the person's skills to cope with work and family stresses. -18- 9( 0316 Employer Relations - Employment Services staff conducts intensive employer relations for placement of our targeted JTPA clients. A component of this is job development for selected participants with private sector employers. (2) Chart XI illustrates the estimated duration and estimated cost per participant for each activity/service. CHART XI AVERAGE DURATION AND COST ESTIMATED PER ADULT PARTICIPANT Average Average Cost Per Activity Duration Participant Job Search Training B weeks $ 220 Assessment 1 week $ 100 - $ 225 Work Experience 11 - 16 weeks 52,160 Classroom Training - Fast Track and Job Specific 13 weeks $ 250 - $1,200 - GED/ABE 6 months $ OJT 6 months $2,349 Other Activities 1 week $ 75 - $ 200 (3) Chart XII displays the quarterly service levels and planned outcomes for the adult activities. CHART XII ADULT PARTICIPANT LEVELS Enrolled Enrolled Enrolled Enrolled 07/01 - 10/01 - 01/01 - 04/01 - Total Activity 09/30 12/31 03/31 06/30 Enroll. Job Search Training 50 50 50 50 200 Assessment 45 50 45 40 180 Work Experience 25 25 20 15 95 CED/ABE 40 30 25 25 120 OJT 25 20 20 20 85 Fast Track & Job Specific 10 10 10 10 40 * These figures will not equal 100%. Individuals are enrolled in more than one activity during a program year. (4) This section outlines Weld County's reimbursement formula for employers and the methodology used to determine the duration of training under the On-the-Job Program. The duration of the OJT is determined by assigning a Directory of Occupational Titles (DOT) code to the job description. The three middle digits, which designate the skill code, are then 9,C 0316 -19- calculated to determine the skill level . The skill level is then translated into training hours using the guideline includ- ed in JTPA Letter 1785-42. The contract dollars obligated are determined by multiplying the training hours by the hourly wage divided by 50%. Salary increases may be included in the initial calculation or the contract may be modified at a later date. Overtime is not included in the reimbursement. The average OJT is written for six months. Weld County has opted not to write an OJT for more than six months. Additions to the contract may include tools, costs of tuition and books or any extraordinary expense related to the job. The employer submits reimbursement invoices on a monthly basis. (5) The majority of linkages will occur within all activities and services except for the On-The-Job Training component. A linkage with this activity may occur if the employer requests assistance through the classroom training activity or with the "other activities" component. Job Search Training and Work Experience will be major activity linkages to all other activ- ities under JTPA. With the addition of discretionary grants and other resources made available by JTPA, the Employment Services may elect to concurrently enroll participants between JTPA Title Programs in order to provide the entire spectrum of job training services. (6) The work experience will be conducted within the 1,040 hour/52 consecutive week format outlined in JTPA Letter #85-10. The 1,040 hours will be monitored via the client's time sheets. Only the hours actually worked by the client and paid for by JTPA will be charged to the 1,040 limitation. (7) The Employability Development Plan (EDP) will serve as the overall management plan for each participant. The EDP's format is as follows: o Identification of current education and employment skills based on pre-assessment results o Identification of interests, aptitudes, and goals including the desired post-program outcome status o Barriers to reaching the outlined goals o Strategies and plan of action to assist and direct the participant in reaching the goals As JTPA activity continues , the EDP may be modified. The initial EDP or update is signed by both the Employment Techni- cian and the participant. (8) All adults are assessed by using the TABE test for math and -20- 900316 reading levels. The test is conducted and interpreted by Aims Community College on behalf of Employment Services. B. Youth Training Activities and Services (1) Description of Activities , Services, Duration and Cost Youth are defined as being between the ages of 16 and 21, and will be provided with the same activities as described under Section III. A. 1. Adult Training Activities and Services. These activities will be provided to out-of-school youth. The costs previously described in the activities for adults will also apply for youth. The following activities and services will be provided for In-School youth. Youth 14 and 15 years of age will be provided services under the Youth Competency Program. The Private Industry Council and other youth serving agencies feel that since 15% of this age group is economically disadvantaged and unemployed, they should be a target population for specific activities. This is also a critical time in which youth become potential school dropouts. o Case Management Employment Services supports the concept of case management and has implemented a case management pilot project with two school district. Title II-A funds are provided to each districts to provide a case manager to outreach and recruit youth, implement prescriptive plans, and coordinate services necessary to assist the youth remain in and graduate from school . Additional information on Case Management is located in Section III . B. (6) , Coordination and Linkages with Local Education Agencies. o Job Search The Job Search activity is designed to assist participants in gaining skills to become better prepared to enter the labor market. Participants who are job ready may obtain unsubsidized employment during this activity. Others will become more aware of the skills they need to become job ready, and will be given the opportunity to gain those skills necessary for seeking and obtaining employment. Youth will participate in one or more of the following activities: assessment, counseling, testing, job search assistance, job seeking/job holding skill development, and labor market information training. Basic job seeking skills training include: anticipating job prospects, identifying job information sources , demon- - strating viable job application techniques (resume writing, letters of introduction, etc.) , determining appropriate -21- 9CG316 dress and behavior for a job interview, demonstrating good safety skills, etc. All In-School youth will enter a Job Search activity prior to entering a subsidized activity. This will encourage participants to: seek employment, when appropriate; attend interviews; and become familiar with job settings. o Youth Try Out Employment (YTO) Youth Try Out Employment (YTO) will be at private for-profit work sites or at public and private non-profit work sites, if private for-profit sites are not available. Compen- sation, in lieu of wages, will be paid by Employment Ser- vices under training activities. The goal of the Youth Try Out is for the employer to hire the youth in an unsubsidized position. YTO positions will be 20 hours per week for the maximum duration of 250 hours of work experience. A job specific or pre-employment work maturity competency may be given if the youth is not hired by the employer and has attained one or more of the following: - received standard or above standard evaluation for at least 100 hours, and/or - has gained entry level experience at the YTO in a specific job area o Youth Work Experience There are three primary objectives of the limited work experience: . Assist the near-job ready to enter the world of work . develop occupational skills and good work habits for competency attainment . assist the participant in obtaining permanent unsubsidized employment These objectives are accomplished through work placements in the public sector. All participants enrolled in the work experience will participate in other training programs. These may include vocational training, basic skills train- ing, job search/job club, etc. The In-School Program will target rural youth for limited work experience. This is due to the limited amount of placements which can occur in the private sector. Welfare youth who are heads of households will be targeted for limited work experience as modeled for the adult work experience component. The cost and length of participation are the same as for the adult. -22- 9C 0316 All youth may receive a competency for successful work experience and attainment levels if an unsubsidized job is not obtained. The costs for the limited work experience component for In-School and welfare youth are allocated 50% to participant support and 50% to training. o Youth On-the-Job Training (OJT) This activity will be used minimally and will be modeled after the adult On-the-Job Training activity. The cost and length of participation are the same as for the adult. o Fast Track and Job Specific Training This activity will target welfare youth who are heads of households and will be modeled after the adult Fast Track and Job Specific Training activity. The cost and length of participation are the same as for the adult. o GED/ABE Classes This activity will target welfare youth who are heads of households and will be modeled after the adult GED/ABE activity. The cost and length of participation are the same as for the adult. o Youth Competency Program The Weld County Private Industry Council approved the Competency Program Plan for Employment Services (Weld County Service Delivery Area) in April , 1990. The Competency Program Plan was developed to meet the federal requirements for a sufficiently-developed youth competency system. A summary of the competency activities is as follows: - Pre-Employment/Work Maturity Competency for Youth Pre-employment/work maturity competencies are provided to youth who are assessed as needing competency assistance in a minimum of five of the eleven core competency areas. Youth may achieve the competency through participation in classroom activities , work related activities, seminars, etc. The completion of a pre-employment/work maturity activity is self-paced and dependent upon the youth's successful completion of each core competency area. It is anticipated that most youth will need approximately 12 to 24 hours of classroom or individual instruction at a private sector or public work site. In-school youth will receive incentive awards as they reach successful achievement of measurable benchmarks -23- 9C 0316 during their participation in the pre-employment/work maturity competency program. The incentive awards for attaining classroom competencies will be $10.00 per competency area for five of the eleven core competency statements. The other six core competency areas will be primarily achieved through participation at a work site or during participation of classroom activity. In addition to classroom activity, youth may also be exposed to employment through the Youth Try-out Program, work experience or internship activities. If youth meet satisfactory measurements during their internship activities, they will receive an incentive award between $30.00 and $60.00 per week, depending upon the length of time in a competency (10 and 20 hours respectively) . The benchmarks and standards are covered in the Competency Program Plan. - Basic Education Skills The basic education skills (remediation) competency is designed to encourage youth to increase competency levels in math, reading, and language arts. Remediation activities are individualized and self-paced. Education Systems computer-assisted instruction will be used in areas of math, reading, and language arts. These activities will be implemented through computer assisted instruction at the JTPA 8%-funded computer laboratory located at Heath Junior High School in Greeley, through school directed instruction, or through GED/ABE instruction provided by Aims Community College. Monthly incentive awards will vary depending upon the benchmarks reached on a monthly basis. An incentive award of $25.00 will be provided to youth for each .5 grade gain the youth achieves. Competency levels are attained through competency lessons identified through the instruction modules and pre- and post-testing. Incentive awards will be given to youth who reach identified benchmarks. - Job Specific Competency Job Specific Competency program is designed to provide youth with specific training in entry level occupation. The training may obtained through vocational training or through a Youth Try-Out Employment, a Private Sector Internship or a vocation education class. Incentives for the Youth Try-Out Employment and Private Sector Internship are discussed in their respective sections and -24- 900316 accordingly, their associated costs. The vocational training class will be paid on a tuition basis. - School to Work Action Program (SWAP) A competency based activity has been developed in conjunc- tion with School District 6 for the SWAP. Participants receive a $25.00 monthly incentive for SWAP and education- al attainment achievements. The majority of the partici- pants served are high risk 14 and 15 year olds from two junior high schools. There will be one SWAP project at a high school . To receive the monthly incentive award, youth must reach the following benchmarks: - 90% attendance at school - 80% mastery of course objectives or grade point average of 2.5 - successful completion of SWAP objectives which include course objectives and career enrichment workshops (a) Chart XIII illustrates the estimated duration and estimated cost per participant for each activity/service. CHART XIII AVERAGE DURATION AND COST ESTIMATED PER YOUTH PARTICIPANT Average Average Cost Per Activity Duration Participant Job Search Training 8 weeks $ 175 Assessment 1 week $ 100 - $ 225 Youth Try-Out Employment 14 weeks $ 900 In-School Work Experience 3 months $ 950 Other Work Experience 11 - 16 weeks $2,160 Youth OJT 6 months $2,349 Classroom Training - Fast Track and Job Specific 20 weeks $ 150 - $ 700 - GED/ABE Classes 6 months $ 75 - $ 200 Youth Competency Program - Pre-Employment/Work Maturity 6 months $1.240 - Basic Education Skills 6 months $ 150 - Job Specific Competency 6 months $1,240 - SWAP 9 months $ 225 Other Activities 1 week $ 75 - $ 200 (b) Chart XIV addresses the number of youth to be enrolled in each activity. Chart XIV YOUTH PARTICIPANT LEVELS AND PLANNED OUTCOMES Quarter Quarter Quarter Quarter Total Activity (1) (2) (3) (4) Enroll. Other Youth: *Job Search 15 15 20 15 45 Assessment 15 15 20 15 45 -25- 900316 Work Experience 15 15 10 10 45 On-the Job Training 7 5 5 5 22 GED/ABE 10 10 10 10 40 Fast Track & Job Specific 5 5 5 5 20 In-School Youth: Assessment 35 30 20 20 105 **Job Search 20 30 25 20 95 Youth Try-Out 15 20 10 5 50 Youth Private Sector Competencies 10 10 15 5 40 Remediation 0 10 10 5 30 SWAP 1 1 2 0 4 Rural Work Experience 15 5 5 5 30 Quarter (1) is July 1, 7990 - September 30, 1990 Quarter (2) is October 1, 1990 - December 31, 1990 Quarter (3) is January 1, 1991 - March 31, 1991 Quarter (4) is April 1, 1991 - June 30, 1991 Percents are rounded and may not total 100% * Welfare youth will participate in Job Search and other activities. ** Job Search youth may participate in Youth Try-Out or other activities. The numbers will not equal 100% because youth participate in more than one activity at a time. , (c) The Planned Outcome Chart is located in Attachment 2. (d) The Projected Quarterly Services Expenditures Form is located in Attachment 3. (2) Services to 14 and 15 Year Olds Services will be provided to 14 and 15 year olds under the Title II-A programs in basic skills competency program, the School to Work Action Program and limited classroom training activities. While most activities are not focused on the 14 and 15 year olds, they can participate in programs that involve class size projects in the schools. All eligible 14 and 15 year olds will be provided all services available under the Title II-B Summer Youth Employment and Training Program. Activities and services include work experience, remediation, and/or job search activities. (3) Coordination Between the Summer Youth Employment and Training Program (SYLTP) and the Job training Plan (JIP) Youth enrolled in Title II-A will remain in Title II-A until the activity is finished. If, at the end of the activity, participants have not obtained employment, they may enroll in Title II-B activities. Eligible youth will be referred to the appropriate Title II-A or Title II-B programs. Ineligible youth will be referred to the Job Service Center's Summer Job Hunt operated under Employment Services. (4) Services to 14 and 15 Year Olds in "Pre-employment Skills training -26- 9(0316 Youth ages 14 ana 15 year olds will be served through the competency based SWAP or other class-sized, school-based activities. (5) Description of Exemplary Youth Programs The Employment Services will engage in exemplary youth pro- grams under Section 205 of the Job Training Partnership Act. The exemplary youth programs are Youth Try-Out (YTO) , a competency based program with the School to Work Action Program (SWAP) , and a Transition Program implemented through School District 6. (6) Coordination and Linkages with Local Education Agencies Most of the school districts work with Employment Services through the In-School Program. They assist in recruitment and outreach for eligible youth. Special linkages have been developed with school districts to provide case management. A Case Management Pilot Project was implemented with two school Districts--School District 6 serving Greeley and Evans youth, and School District RE-1 in Gilcrest. School District RE-1 provides case management for three other rural districts and the rural alternative school . School District RE-5J will begin case management in September, 1990. The Case Management Pilot Program was an initiative to develop effective alternatives in working with high risk In-School youth. It was designed to assure that the multi-faceted needs of at-risk youth are addressed. These needs are in the educational , social , vocational and employment areas. Agree- ments have been entered into with these districts to provide outreach, recruitment, case management, and follow-up activ- ities for eligible youth. A pilot project has been implemented with the Fort Lupton School District to serve youth in the alternative school . This project provides an in-depth assessment of the youth which includes a General Aptitude Test Battery, the Able Test, and an interest inventory. Youth are provided with employment counseling and job seeking information. Additional employment and training services and activities were provided to the youth. The Weld Opportunity School , a rural alternative school for dropouts, provides job specific training in the computer area for eligible youth. (7) Employability Development Plan The Employability Development Plan is described as follows: o Identifies current education and employment skills based on pre-assessment results -27- 9C0316 o Identifies interests, aptitudes and goals including the desired post-program outcome status o Identifies barriers to reaching the planned goals o Identifies strategies and a plan of action to assist and direct the participant in reaching his/her goals (8) Reading Skills, Assessment Tests and Support Documentation All participants will be tested for reading levels. These tests may be completed prior to enrollment or upon enrollment into the program. The assessments tests include the Job Corp reading test, ABLE, and/or the TABE. The tests results are made a part of the participant's file as support documenta- tion. Other youth who are welfare heads of households will have their reading, math, and language arts levels assessed by Aims Community College. (9) Remedial Education Programs Remediation will be provided through the basic skills compe- tency component as discussed previously. In addition, the youth served in School District 6 and the four rural school will be case managed. The case manager will assist in identi- fying means for youth to receive remediation. The remediation may include, but are not limited to, programs offered at the school districts, tutorial programs and Aims Community Col- lege. High School Dropouts will be encouraged to return to school or attend Aims Community College to obtain their GED. Linkages have been developed with Right to Read to assist those clients functioning at a low level so these clients may transition into a high school or GED program. C. Youth Employment Competencies (1 ) Groups to be Included in the Competency System All youth who enter Title II-A may participate in the Compe- tency System. The assessment process, activities identified on the Employability Development Plan, and results from program participation will determine if the primary outcome is a competency. (2) Competency Areas The competency areas are Pre-employment/Work Maturity, Basic Skills and Job Specific. Descriptions of the competencies are described in the Youth Competency Plan located in Attachment 4. (3) Competency Statements 9C0316 -28- The Private Industry Council has approved the following competency statements: o Pre-employment/Work Maturity #1: The youth demonstrates the capability in making career decisions by attaining a score of 85% on the indicators outlined in the Competency Plan, as determined by question and answer measurement procedures, and rating quality and quantity of responses. #2: The youth demonstrates the capability to use labor market information by attaining a score of 100% on the indicators outlined in the Competency Plan, as determined by question and answer measurement procedures and rating Duality ana quantity of responses. #3: The youth demonstrates the capability of preparing a resume by attaining a 100% accuracy score on the indicators outlined in the Competency Plan, as determined by a product review measurement and rating the quality and quantity of the resume. #4: The youth demonstrates the ability to fill out an application sheet by attaining a score of 100% on the indicators outlined in the Competency Plan, as determined by a product review measurement rating quality and quantity of the application and a question and answer measurement. #5: The youth demonstrates capability in interviews by attaining a score of 100% on the indicators outlined in the Competency Plan, as determined by observation measurement procedures and rating quality and frequency of actions. #6: The Youth will demonstrate appropriate appearance by attaining a 90% overall evaluation as measured by supervisor and staff observation and bi-monthly evaluations. #7: The youth will demonstrate regular attendance at least 85% of the time as measured by supervisor and staff observa- tion and bi-monthly evaluations. #8: The youth will demonstrate being consistently punctual at least 85% of the time as measured by supervisor and staff observation and bi-monthly evaluations. #9: The youth will demonstrate a positive attitude at least 85% of the time as measured by supervisor and staff observa- tion and bi-monthly evaluations. #10: The youth will demonstrate good interpersonal re- lations at least 85% of the time as measured by supervisor and staff observation and bi-monthly evaluations. -29- 9900316 #11: The youth will demonstrate completed tasks effectively at least 85% of the time as measured by supervisor and staff observation and bi-monthly evaluations. o Job Specific The youth will demonstrate entry level employment skills in the specified employment outline areas at a proficiency level as measured by supervisor, instructor, and or staff evaluations and observation. o Basic Skills The youth will demonstrate improved reading, language arts, and/or math skills, by attaining at least 2 grade levels, reach academic grade level , complete a GED or major level of education as measured by test, benchmark attainment tests, attainment of a GED or graduation. (4) Pre-and Post-Assessment Process Youth will be pre-assessed at program entry. The comprehen- sive assessment includes: work history, education status, formal/informal interests, school performance and person- al/professional goals. The Pre-employment/Work Maturity and Job Specific competencies are assessed using a pre-assessment tool which consists of an interview with the youth and a review of an application and resume. The basic skills are assessed by using the ABLE, TABE or Job Corp Reading Test. The post-assessment process for Pre-employment/Work Maturity objectively evaluates the youth's competency attainment by reviewing performance standards and the intermittent eval- uations. The Basic Skills Competencies are post-assessed based on the results of program participation and when appli- cable, through re-testing, using the ABLE or TABE. Additional information on the pre- and post-assessment process can be found in the Youth Competency Plan located in Attachment 3. (5) Training Provided for Raters and/or Evaluators Raters and evaluators are provided training prior to the use of the pre- and post-assessment tools. This training is provided by Employment Services staff. The training covers the assessment tools to be used, the benchmarks or scales of performance evaluations. (6) Employability Development Plans School personnel may initiate the plans for In-School youth. Employment Services staff are responsible for preparing and finalizing the Employability Development Plans. A copy of the 9C0316 -30- Youth Employability Development Plan is located as Attachment 4. (7) Training Curriculum, Program Activities or Services The curriculum used for the Pre-employment competency area may include the following: curriculum identified and delivered by school district or Aims Community College Staff, handbooks developed by the Colorado Department of Labor or other devel- oped training handbooks. The Work Maturity area does not have specific curriculum, but standards and benchmarks are devel- oped to teach the youth work maturity skills during placement at a work site. The Job Specific competency areas are delivered through school curriculum for vocational specific areas and by the work site for entry level job specific areas. The Basic Skills competency curriculum may be computer- assisted instruction Education Systems or through school district curriculum. (8) Measurement Instruments The measurement instruments have been developed by the Employ- ment Services, the school districts, and employers who work with the youth. These instruments have been field-tested for utility, consistency and accuracy during Program Year 1989. Minor changes will be made and will continue to be field-tested during Program Year 1990. (9) Certificate The certificate documenting the skills and competencies the youth has gained is located in Attachment 6. (10) Date of Approval The competency statements were approved by the Youth Activ- ities Committee on April 4, 1990 and the full Private Industry Council on April 18, 1990. (11) Accountability Questions The Youth Competency Plan, located as Attachment 4, addresses the accountability questions for each competency area. (12) Bonus Payment System The bonus payment system for competency attainment is dis- cussed in the Youth Competency Plan located as Attachment 4. (13) Competency Plan -31- 900316 The Youth Competency Plan is located as Attachment 4. D. Linkages with Job Opportunities and Basic Skills Program (1) Under the Board of Weld County Commissioners and the Weld County Private Industry Council , Employment Services and the Weld County Department of Social Services have coordinated the implementation of the Job Opportunities and Basic Skills (JOBS) Program to reduce duplication of services and focus all avail- able resources for the benefit of the participant. The Weld County Social Services Department and the Employment Services entered into an "Intra-Governmental Agreement" to define roles and responsibilities under the Job Opportunities and Basic Skills (JOBS) Program. A Case Management Team was developed and consists of the Social Services Case Manager and the Employment Services Case Manager. The Employment Services Case Manager, through the Employability Development Plan, will assign the participant to: o the JOBS Program, which has one or more combined forms of the following educational or employment and training activities: - High School or Alternative School within the Public School System - GED (coupled with CWEP) - Basic and Remedial Education (coupled with CWEP) - Adult Basic Education (coupled with CWEP) - Education for Individuals with Limited English Proficiency (ESL) (coupled with CWEP) - Post Secondary Education - Career/Vocational Technical Education - Remediation (coupled with CWEP) - Community Work Experience Program - Title IV-F Job Search - Work Supplementation Program - On-the-Job Training Program o the Job Training Partnership Act Program, which has one or more combined forms of education, employment, and training activities. The Intra-Governmental Agreement between the Weld County Department of Social Services and Employment Services is located in Attachment 13. The Agreement provides additional information on the linkages between the two departments in implementing the JOBS Program. (2) The estimate of the number of JOBS adults and youth to be served under the Job Training Partnership Act is: Adults = 210 -32- 900316 Youth = 70 E. Description of Program Systems (I) Systems Components The flow chart exhibited in Attachment 7 provides a general description of the Employment Services' participant flow system. (a) Outreach and Recruitment Outreach and recruitment efforts for the program will be accomplished via referrals from agencies such as Social Services, Weld Mental Health, Job Service, school dis- tricts, Aims Community College, Centennial Developmental Services, Inc. , and other human service agencies. In order to serve the welfare recipient and provide services to the individuals most in need, the majority of recruitments will be direct from Social Services and school districts. Efforts to make individuals aware of and encourage their use of employment and training services includes dis- semination of information in programs activities to employers, customized training packages, newspaper arti- cles and radio announcements. The Private Industry Council has been very active in determining the outreach and recruitment efforts of the Employment Services. (b) Intake and Selection Employment Services' Management Information System (MIS) is designed to process and track participants at the point of initial intake, placement, and termination. Adult intake is done by Client Services Technicians on an individual basis or in group session. The Technician will determine the applicants eligibility based on data col- lected, the verifying and necessary documentation to certify eligibility. The data collected on the JTPA application is then input into the VAX computer system. The automated system has sufficient edits programmed to eliminate inconsistent information from the client. This computer support reenforces eligibility determination conducted by the Client Services Technician. Youth intake will be done by one of the following methods: o Duplication of the adult process identified above, or 33- 9(10316 o Intake will be initiated by Employment Services Youth Technicians working with the schools and/or community services , and completion of an intake form will be made with the applicant and parents, if applicable. Intake will be completed by Employment Services. When the initial application is taken by a source other than Employment Services, the following procedures will apply to the Employment Services: o The application will be input into the automated Employment Services/MIS to assure completeness, in- ternal consistency, and eligibility concurrence. o The Unemployment Insurance Wage History files for all members of the applicant's family will be reviewed to establish income and verify economically disadvantaged status. o Only those individuals whose applications certify them as being internally consistent and determined eligible will be enrolled. The population determined to be most in need by Weld County is the individuals applying for or receiving public assistance (both adult and youth) . The selection of these individuals is made when the Department of Social Services refers them to Employment Services. School districts assist in identifying potential JTPA youth from their dis- tricts. High risk youth are no longer a part of Title II-A eligibility. Youth, who are high risk but not economically disadvantaged, will be enrolled in the Title II-A 10% window. School districts utilize a case manage- ment process, in conjunction with Employment Services, which helps identify youth as well as the target educa- tional and employment resources toward meeting the youth's needs. The eligible youth who do not fall into the first priority will then be selected on the basis of target population priority. It is anticipated that overall , the target groups as identified by the Governor's Coordination Criteria and performance standards will be reflected in the public assistance targeted groups. (c) Assessment Employment Services, through purchase of services agreements with Aims Comunity College and Weld Mental Health, Inc. , assess potential participants of the Job Training Partnership Act by: o academic testing through the TABE o aptitude testing through the GATB -34- 9C0316 o intelligence testing through the WAIS, if appropriate o interviewing by AIMS and Weld Mental Health o final assessment by the Employment Services staff Those adult and youth applicants , referred through JOBS, will be assessed as those assessed for JTPA. Those assessed to be below 8.9 reading level and will not be able to acquire necessary skills within a one year period will be more appropriately placed in the JOBS program. Those assessed to be at or above the 8.9 reading level and/or is assessed to acquire necessary skills within a one year period will be more appropriately placed in the Job Training Partnership Act Program. Those assessed not to benefit from either program because of substantial barriers will remain on public assistance or related assistance systems. (d) Employability Development Plan (EDP) EDP's are completed on each adult or youth individual entering a JTPA component. The EDP is a comprehensive document that addresses the total range of participant needs and outlines the services that will be needed to assist the participant make the transition to work. The EDP will serve as the the overall management plan for each participant. It will require that Employment Services staff maintain regular contact with all the participants assigned to them, review progress, and resolve problems that are impeding a participants' progress towards educa- tional , training, and employment goals. The EDPs for adult and youth participants are described in Section III. A. (7) and Section III. B. (7) , respectively. (e) Training Training activities will be provided to participants in the following areas: o Fast Track and Job Specific Training o On-the-Job Training o GED/ABE (Remediation) Aims Community College, school districts, and employers will be the major training providers. (f) Placement Clients are provided job search training while enrolled in JTPA activities. The coordinated efforts of the employ- ment technicians enable the client to be referred to any job they are qualified for within the Job Service struc- ture. -35- 9€0316 The combination of job search. Job Service referral , and job development has been very successful in previous program years. (g) Follow-Up Follow-up activities are completed and verified by Client Services Technicians. If a client obtains employment or other positive terminations, the information is entered into the computer. All job order hires are verified with the employer. (h) Support Services An Employment Technician meets with each participant and an EDP is initiated. If public assistance applicants and recipients are enrolled in program components, these participants resolve any child care or transportation needs with Social Services or Employment Services staff prior to starting any program components. Social Service Technicians assist the participants in obtaining child care and transportation. Some of the transportation costs will be covered by JTPA. The Employment Technicians refer the participants to the appropriate human service agencies which provide support- ive type services to the economically disadvantaged. School counselors work with the In-School youth in resolv- ing any problems the youth may have prior to or during participation in JTPA activities. There are a number of human service agencies which provide some type of ancillary service to the economically disad- vantaged. In addition, some agencies like Vocational Rehabilitation and Centennial Developmental Services, Inc. provide supportive services to a high degree which assist their clients in obtaining employment and/or remaining independent. An ongoing goal of the Employment Services is to continue to identify all of the services available in Weld County, any service gaps, and a plan of action for connecting clients with the necessary services. To date, Employment Services has been able to link clients with agencies providing supportive services such as child care, emergency financial assistance, Weld Child Care Network, homeless resources, etc. (2) Service to Most in Need (a) Method for Prioritizing Service Delivery to Eligible Population 9(16316 -36- The Private Industry Council has established the method for prioritizing the service delivery to the eligible population. Factors reviewed included the intent of JTPA Law for self-sufficiency, various state, local , and national mandates , and services currently being provided. The PIC created the target population in order to assure eligible clients who were most in need received JTPA services. Reference Chart X for a listing of the target population. (b) SDA Most-in-Need Planning Form The SDA Most-in-Need Planning Form indicates which groups the Employment Services plans to target during Program Years 1990 and 1991. Reference Attachment 8. F. Coordination Criteria (I) Local Coordination Agreements A summary of coordination agreements is attached. Reference Local Agreements Chart, Attachment 9. (2) Coordination to Achieve the Governor's Goals and Objectives for Program Years 1990-1991 Coordination will occur to meet the Governor's Goals and Objectives in the areas of: promoting economic development; evaluating the use of joint planning and shared resources with public education and vocational training systems, and support- ing efforts to improve the public education system; and inte- grating the services of Job Training Partnership Act and other agencies to assure self-sufficiency of those who are dependent on public assistance. A summary of how coordination will occur with those agencies with whom the Employment Services (SDA) and the Weld County Private Industry Council have coordination agreements to meet these goals is attached. Reference the Goals and Objectives Chart, Attachment 10. (3) Comprehensive Local Planning The Board of Weld County Commissioners established the Weld County Private Industry Council as its planning entity for employment, training, and support services in Weld County. The Weld County Private Industry Council is vested with the respon- sibility to plan for programs, systems, and services of the Employment Services of Weld County. The mission of Employment Services of Weld County is to func- tion as the source agency vested with the responsibility of: coordinating and managing federal , state, ano local funds; and programming employment and training services on behalf of the employer community and the unemployed, underemployed, -37- 900316 economically disadvantaged, and those seeking work within and outside of Weld County. Priority of functions of Employment Services of Weld County is as follows: (a) Refine the single-delivery system to benefit the management of the Job Training Partnership Act, Job Service of Colorado, the Job Opportunities and Basic Skills Program, and other employment and training programs under one administrative structure, which is Employment Services of Weld County. Two agreements maintain the single delivery system. These agreements are as follows: o The Job Service Center is contracted to the Board of Weld County Commissioners by the Colorado Department of Labor and Employment. o Job Opportunities and Basic Skills (JOBS) Program employment and training activities are contracted to Employment Services by the Weld County Department of Social Services. (b) Develop model projects or services that will be directed to the following client populations: . Youth and adult welfare applicants and recipients . Teen parents . Adult displaced homemaker . Adult high school dropout . Youth potential/actual high school dropout . Youth welfare family member . Unemployment Insurance claimants . Older Workers (special funding) . Dislocated Workers (special funding) To facilitate comprehensive local planning, the Weld County Private Industry Council has established an internal committee structure. The four internal committees of the Weld County Private Industry Council are: (a) The Youth Activities Committee: This committee was established to plan for youth programs and systems, and it is responsible for: . youth education, employment, training, and support programs . case management to individualize services to youth and parents . process and system review . grant review . funding pursuit -38- 90O316 . coordination and non-duplication in youth programs/ systems . budget, objective, and goal monitoring in youth programs/systems . a subcommittee for day care (b) The Adult Activities Committee: This committee was established to plan for adult programs and systems, and it is responsible for: . the Job Opportunities and Basic Skills Program . Unemployment Insurance Programs . Dislocated Worker Program . other adult employment, training, and support services programs . process and system review . grant review . funding pursuit . coordination and non-duplication in adult programs/ systems . budget, objective, and goal monitoring in adult programs/systems (c) The Economic and Marketing Committee: This committee was established to plan for and develop recommendations or projects for: . marketing . legislative activities . statistical analysis of the labor market . economic development activities . Statewide Private Industry Council activities (d) The Executive Committee: This committee is composed of Chairmen from each of the preceding committees, the Chairman of the Weld County Private Industry Council , a representative from the Board of Weld County Commission- ers, a labor representative, and other members represent- ing the Private Industry Council at-large. This committee is responsible for: . member orientation . technical assistance . overall coordination, policy, and budget review The Adult Activities Committee, Youth Activities Committee, Economic and Marketing Committee, and various task forces are expanded with representatives from various agencies and schools that are or may be impacted by the planning task of the commit- tee or task force. This expanded membership allows for in- creased participation in system designs for adult and youth programs. -39- 900316 The intended outcomes of the comprehensive local planning process include: o maximizing scarce resources o providing more comprehensive employment and training services o increasing cost effectiveness o providing a higher quality of services which is ultimately reflected in participants attaining and maintaining employment and reducing welfare dependency (4) Local Plan Review The Weld County Private Industry Council reviews and recommends to the Board of Weld County Commissioners those plans which are under the auspices of the Employment Services of Weld County, which include: . the Job Training Plan through the Governor's Job Training Office . the Job Service Plan through the Colorado Department of Labor and Employment . the Job Opportunities and Basic Skills Program Plan through the Colorado Department of Social Services and the Department of Health and Human Services . Colorado Homeless Program through the Colorado Department of Local Affairs Agencies or schools that request project funding through Employment Services or request "letters of support" complete an application to the Weld County Private Industry Council . Reference Attachment 11. In other cases, plans are provides to the Weld County Private Industry Council for informational purposes. The Weld County Private Industry Council is notified when school districts or Aims Community College are applying for Carl Perkins Vocational Education funds. (5) Coordination with the Job Opportunities and Basic Skills Program (a) The Weld County Private Industry Council ana the Employment Services of Weld County with the Weld County Department of Social Services assures that joint planning for Job Opportunities and Basic Skills Program partici- pants occur. To substantiate this assurance, a transmit- tal letter for the Weld County Job Opportunities and Basic Skills Program Plan is attached. Reference Attachment 12. The Board of Weld County Commissioners manages both the Employment Services of Weld County and the Weld County Department of Social Services as county departments. Each of the departments are reviewed for consistency in meeting -40- SC 0316 the needs of the welfare applicant and recipient. As a result, joint planning is mandated. (b) The local coordination agreement between the Employment Services SDA and the Weld County Social Services Depart- ment, as approved by the Weld County Private Private Industry Council and the Board of Weld County Commission- ers, is attached. Reference Attachment 13. (c) The Weld County Private Industry Council shall review local Program Year 1990 and 1991 Job Opportunities and Basic Skills Plans. (6) Special Emphasis Assurances (a) Private Sector Participation The Weld County Private Industry Council and the Employ- ment Services (SDA) assure that it will pursue a strategy to strengthen private sector participation within the Weld County service delivery area. The Weld County Private Industry Council is chaired by a private sector employer and the majority of its members are chief executive officers of the private sector. Additionally, the chairmen from the four internal commit- tees are from the private sector. The Private Industry Council , through its Economic and Marketing Committee, markets the Employment Services , provides informative seminars to the employer community, and advocates legislative and policy changes on behalf of the employer and job applicant community. The Economic Development Action Partnership, and Employ- ment Services of Weld County participate in personal calls to existing businesses to inform them of communi- ty/employment services and to listen to their concerns. (b) Local Elected Official(s) (LEDs) Participation The Weld County Private Industry Council and the Employ- ment Services (SDA) assure that the PIC-LED agreements required by the Job Training Partnership Act clearly designate roles and responsibilities of both parties and are well defined and concise. The Board of Weld County Commissioners and the Weld County Private Industry Council entered into an Agreement to identify joint and individual responsibilities for pro- grams under the Job Training Partnership Act. This Agreement was revised in 1988. Additionally, a representative from the Board of Weld -41- 910316 County Commissioners participates on the Executive Commit- tee of the Weld County Private Industry Council . The Board of Weld County Commissioners and the Weld County Private Industry Council meet annually at their retreat to review the past year's accomplishments and to establish joint goals and objectives for the new year. (c) Coordination with Economic Development Activities The Weld County Private Industry Council and the Employ- ment Services (SDA) assure that local Job training Part- nership Act planning and programs will coordinate and link with local economic development activities and initia- tives. The Economic Development Action Partnership, Inc. , (EDAP) , is the principle entity that provides economic development activities for Weld County. The Weld County Private Industry Council and the Board of Weld County Commission- ers provides financial support for EDAP's economic devel- opment efforts. Employment Services and the Greeley/Weld Chamber of Commerce have signed a purchase of services agreement funded under the Economic Dislocation and Worker Assis- tance Act, which provides counseling and business inter- vention plans for self-employed individuals in danger of losing their business. The business intervention plan is developed to determine action necessary for the provision of appropriate business management counseling. Employment Services of Weld County participates in a variety of Chambers of Commerce economic development activities throughout Weld County. These Chambers of Commerce are Fort Lupton Chamber of Commerce, Windsor Chamber of Commerce, Evans Chamber of Commerce, Evans Economic Development Committee, Greeley/Weld Chamber of Commerce, Greeley Downtown Development Corporation, and the Southwest Weld Economic Development Committee. (d) Joint Planning with Local Education Agencies for Youth and Adult Educational Services The Weld County Private Industry Council and the Employ- ment Services (SDA) assure that Job Training Partnership Act planning and service delivery will be coordinated with existing local educational systems. Employment Services participates on a variety of School District 6 committees including: Vocational Education Committee, Alternative Education Advisory Board and Task Force, and Dream Team committees. Dream Team is a commu- nity effort to develop programs and services for the potential dropout or dropout. -42- 900316 Employment Services sits on committees with the rural school districts. A representative from the BOLES and two rural superintendents sit on the Private Industry Coun- cil 's Youth Activities Committee. Employment Services, through the Weld County Private Industry Council , entered into purchase of services agreements for the following services: Area of Services School Districts 1) Early Intervention School District 6 School District RE-1 School District RE-5J 2) Computerized Competency Program School District 6 BOLES 3) Remediation/Assessment Aims Community College 4) Fast-Track Training Aims Community College BOCES - Weld Opportunity School Aims Community College's Dean-South Campus assists in the planning of adult educational services through the Private Industry Council 's Adult Activities Committee. (e) Use of Community-Based Organizations The Weld County Private Industry Council and the Employ- ment Services (SDA) assure that proper consideration will be given to community-based organizations in providing services to locally targeted populations. Community-based organizations are partners with Employment Services of Weld County in a variety of projects: . Veterans: Employment Services works with veterans through a Veterans Ad Hoc Committee. The representa- tives of this committee are primarily veterans and provide a good representation of veteran groups and organizations from both the local and state levels. Organizations represented on the Veterans Ad Hoc Committee are Disabled American Veterans, Weld County Veterans Council , Aims Community College, Weld County Veteran's Office, Local Employment Veterans' Represen- tative Program, Rocky Mountain SER, and a private sector medical group specialist. Employment Services distributes a monthly Veterans Newsletter in coordina- tion and cooperation with the Weld County Veteran's -43- 9€0316 Officer, the Weld County Veterans Council and other interested veteran organizations. . Homeless: Weld County Division of Human Resources shares funding with United of Weld County, Inc. , to purchase case management services from Weld Information Referral Services. Weld County Division of Human Resources participates, as a member of an advisory council , with United Way, Social Services, and transitional housing programs to deliver services to the homeless. . Handicapped: Employment Services participates in the placement of handicapped in housing and placement alternatives with Social Services, Vocational Reha- bilitation, and community-based programs for the handicapped. . Older Workers: Employment Services has a joint employment and training project with the Area Agency on Aging through its Seniors In Industry Program. . Placement Sites: Employment Services has non-financial coordination agreements with a multitude of public and non-profit organizations to provide placement sites for adults and youth in work experience and Youth Try-Out Employment. Employment Services distributes quarterly newsletters to the various agencies and school districts outlining major areas of interest and a description of services. These newsletters help facilitate coordination and maintain linkages. . Migrants and Seasonal Farmworkers: Employment Services provides services to migrants, seasonal farmworkers, and agri-business employers. Employment Services outreaches to migrants and seasonal farmworkers and coordinates services with community agencies, i .e. , Catholic Community Services, Weld County Department of Social Services, transitional houses, Rural Legal Services, United Way agencies , Rocky Mountain SER, and other agencies throughout Weld County. During the migrant season, these agencies meet monthly to review coordination activities and to identify problems in services. (f) Coordination with the Colorado Department of Labor and Employment The Weld County Private Industry Council and the Employ- ment Services (SDA) assure that the planning and delivery of Job Training Partnership Act services will be -44- 9€0316 coordinated with the planning and programs of the local Job Service Centers. The Colorado Department of Labor and Employment contracts with the Board of Weld County Commissioners to perform the functions of Job Service. Employment Services of Weld County is the Job Service Center. Services of the Job Service Center are administratively and programmatically coordinated with the Job Training Partnership Act services. These services are job refer- ral , solicitation, marketing, Trade Re-adjustment activ- ities, Targeted Jobs Tax Credit activities, veteran services, Unemployment Insurance (U.I.) Internships, U.I . workshops, job development, etc. The statewide Job Service system is an integral aspect of Employment Services of Weld County. . Employment Services works cooperatively with other Job Service centers in the referral of clients for employer recruitment. . The Unemployment Insurance Program in Greeley works jointly with Employment Services in the following areas: - working with Unemployment Insurance claimants in their development of work search plans - referring claimants to the Unemployment Insurance Internship Program - identifying labor disputes, mass lay-offs and closures so the staff may work with the employer and claimants as expeditiously as possible - coordinating information for the Displaced Worker programs (g) Coordination with Organized Labor The Weld County Private Inaustry Council and the Employ- ment Services (SDA) assure that it will work cooperative- ly with local labor organizations in planning and provid- ing services to Job Training Partnership Act clients. A representative from organized labor, who was selected by the AFL-CIO, is a member of the Weld County Private Industry Council . This representative is a member of the Executive Committee and the Adult Activities Committee of the Weld County Private Industry Council . As the Job Service Center, Employment Services will coordinate lay-off assistance workshops, which are provided by the AFL-CIO, with employers undergoing mass lay-off. -45- SC 0316 G. Performance Standards (1) Employment Services will comply with the new federal regulations for performance standards issued under JTPA Letter. which has not been finalized. Specifics will be provided when the JTPA Letter is issued. (2) The Employment Services met all performance standards in Program Year 1988. Weld County Private Industry Council will continue to monitor Employment Services' performance on a quarterly basis so the performance standards may be met. H. Services to the Homeless The Weld County Division of Human Resources will match United Way of Weld County, Inc. , resources to fund case management services for the homeless. These funds will be provided to the Weld Information and Referral Services (WIRS) , a community-based organization. WIRS is providing a case manager, on behalf of the homeless, to work with Employment Services , United Way, and shelters. I. Inter-SDA Coordination Per JTPA Section 104(b)(8) , Employment Services is the only Service Delivery Area which is operating in the Weld County labor market area. J. Literacy and Basic Skills Assessment (1) Policy Employment Services' policy is to provide assessment and testing to determine the level of services and/or programs which will assist the participant through his or her participation in JTPA. Each assessment will : o test each participant to determine their reading, math, and language arts levels and occupational interest areas o provide for alternative testing processes for certain disabled individuals who are not able to follow standardized testing o interview for psycho/social assessment o provide remediation activities for those participants who test below the 8.9 reading level or have been determined, through an Employability Development Plan, in need of additional remediation (2) Procedures Prior to entry into the Job Training Partnership Act, each individual will be tested and assessed to determine academic, aptitude, and, if appropriate, intelligence competency. -46- 9(70316 Based on these results, the participant's Employability Development Plan will identify the strategies to be used to address needs and interests. K. Services to Welfare Recipients As described under Section III, D. , Linkages with Job Opportunities and Basic Skills (JOBS) , Employment Services will be jointly provid- ing services to welfare recipients with the Weld County Department of Social Services. These services include educational and reme- diation activities and work components. Medicaid, child care, and transportation will be provided through the Job Opportunities and Basic Skills Program. Services described under Section III , A. , Adult Training Activities and Services, and B. , Youth Training Activities and Services, will be targeted to the welfare recipients. -47- SC 0316 IV. Administrative Procedures A. PIC/LEO Agreements and Organization (1) Copy of Agreement The Weld County Private Industry Council/Weld County Commis- sioners Agreement is attached. Reference Attachment 14. (2) Current PIC Membership List The current Weld County Private Industry Council Membership List is attached. Reference Attachment 15. (3) Procedure Used to Comply with Section 102 (c)(1)(A) The Weld County Private Industry Council By-Laws, that have been approved by the Weld County Commissioners , provide pro- visions to comply with Section 102(c)(1) (A) and provide for the required small business representation of at least one half of business representation. B. Personnel System (1) Personnel System The Board of Weld County Commissioners has adopted Personnel Policies and Procedures. The Personnel Policies and Procedures are administered in accordance with Equal Opportunity laws, the Revised Merit System Standards , and the Weld County Home Rule Charter. The personnel system has been certified under the Merit System of Personnel Administration from the Office of Personnel Management. (2) Affirmative Action Plan The Weld County Affirmative Action Plan is attached. Reference Attachment 16. The Plan addresses the non-discrimination provisions of Section 167(a) (1) and (2) by clearly stating the policy of the Board of Weld County Commissioners to not dis- criminate. This policy is carried over into worksite, employ- er, and agency agreements with the Employment Services (SDA) . C. Organization Chart Organizational charts are Attachments 17 and 18. D. Monitoring and Evaluation System The Private Industry Council provides monitoring and evaluation of the JTPA II-A employment and training programs through review of quarterly reports on the progress and placement of participants. In -48- 9C®316 addition, committees of the PIC have specific areas they are respon- sible for and meet either monthly or every two (2) months. These committees are the Youth Activities Committee, the Adult Activities Committee, and the Economic and Marketing Committee. These committees monitor or evaluate areas such as the implementa- tion of programs, comprehensive planning, review of purchase of service agreements , etc. o Type/Content/Frequency of System Review Employment Services provides monitoring and evaluation of Perfor- mance Standards, Client Enrollments/Terminations/ Placements , Client Characteristics , and Fiscal Reports on a quarterly or on an as needed basis. Employment Services staff provide monitoring on II-A activities. Work experience sites are monitored monthly. On-the-Job Training sites are monitored 30 days from the start date, at mid-term, and at the end of the contract. Monitoring reports are located in the client files. Classroom training activities are monitored by staff on a random basis. If any corrective action is required, follow-up monitoring is completed. The information is reviewed by the PIC, Executive Director, Employment Services Director, Administrative Unit and other applicable departments. Internal monitoring is also conducted on II-A regarding the participant record and eligibility determination in conjunction with the quarterly eligibility verification process. o Monitoring Instruments Used/Documentation of Review Standard monitoring reports are used for the performance standards. Client characteristics, enrollments, terminations, and placements are generated from the data base maintained on the VAX computer system. These standard reports include fiscal information. An evaluation form is used to monitor work sites and On-the-Job Training contracts. Those evaluations are used to document the results of the monitoring. o Corrective Action - Conditions When It Would Occur Employment Services will implement corrective action if 10% of the participants are found ineligible at the time a quarterly eligibility verification is completed. In addition, corrective actions will be implemented if Performance Standards are not being met, work sites do not demonstrate compliance or fiscal projections indicate a problem. -49- 9C.0316 - Methods Corrective action plans may be initiated by the PIC, Executive Director, or the Employment Services Director. The plans require all parties involved to come to an agreement on the direction needed to resolve a problem and implementation is directed to the unit in charge of resolving the issue. - Follow Up to a Corrective Action Plan The Employment Services Director requires an update on all actions to be reported at the weekly Employment Services Unit meetings and meets with the Administrative Unit to determine progress in meeting the corrective action plan. Follow-up on the implementation of the corrective action areas is completed by the initiator of the corrective action plan. E. Grievance/Complaint Systems and Fraud and Abuse Reporting Procedures Two complaint procedures are located in Attachment 18. These procedures will be provided to all participants upon enrollment into JTPA. In addition, all complainants shall be notified of the process in sending complaints to the Governor's Job Training Office if complaints are not resolved at the local level . The procedures apply for the following: o Non-criminal Grievances/Complaints Which Do Not Allege Discrimination o Grievances/Complaints Which Allege Discrimination The Employment Services' policies regarding incidences and allegations of Fraud and Abuse are included as Attachments 19 and 20. o Incidences and allegations of fraud and abuse. No incidences and allegations of fraud and abuse have been made. F. Eligibility Determination (1) Description of Procedures to Determine/Verify Eligibility The Client Services Technicians who are responsible for intake verifies eligibility. Eligible applications are entered into the Employment Services' VAX computer. The automated system's edit criteria and the eligibility review conducted by the Client Service Technician provides review for completeness, internal consistency, and eligibility concurrence. (2) 10% Window and Barriers to Employment that Justify Enrollment The Employment Services will enable a number of applicants who are not economically disadvantaged to participate in Title II-A -50- 900316 up to maximum of 10% of Title II-A enrollees. These individu- als will have employment barriers that warrant job training assistance. The barriers to employment will include those individuals who are school dropouts or potential school dropouts , handicapped, displaced homemakers , offenders, have a severe lack of work experience, limited english language proficiency, older work- ers, teenage parents, clients with poor work histories, home- less, rural youth, etc. The barriers to employment will be noted on the Employability Development Plan (EDP) for adults and/or on specific youth forms with appropriate documentation. Enrollment will be on the priority basis as identified previously. (3) Participation of an Individual Living Outside PIC/SDA Boundaries Residency will be established for JTPA by having a Weld County address. Job Service activities are available to non- residents. (4) Organization Performing Eligibility Determination The Employment Services (SDA) conducts all eligibility deter- minations. An Employment Services/MIS staff person, other than the Client Services Technicians who are responsible for intake, will conduct a 30 day review of all applications as soon as possi- ble, but no later than 30 days after enrollment. The reviewer will ascertain that all files contain complete applications, all necessary documentation exists, and that information is consistent and reasonable. Information can be verified via documentary evidence, secondary data sources or collateral contacts. Permission for Employment Services to verify the participant' s eligibility is obtained from the participant at the point of enrollment. The findings of the random sample's eligibility verification are provided to the Employment Services Director. In the event a quarterly verification reveals over ten (10) percent of the enrollees are ineligible, a corrective action plan will be implemented. G. Military Selective Service Compliance (1) Procedure of SDA Any individual who indicates in their intake interview that they have not registered for the Selective Service is not enrolled in the JTPA Program. 51- 960316 Any individual who indicates in their intake interview that they have registered for the Selective Services is requested to produce proof of their registration. Photocopies of the registration are inserted in the individual 's file. In the event the individual indicates that they have registered but do not have proof of their registration with them, the staff member registering the client is then responsible to contact the Selective Service via a toll free number and confirm by phone the client's registration. The Employment Services computer system identifies those youth who must comply with the Selective Services Act. A daily report is produced by the VAX computer system that identifies the number of individuals who do not meet the requirement. These clients are required to register for Selective Service and such documentation will appear on the individual 's applica- tion. H. Service Providers Employment Services (SDA) will be the sole provider for services and activities under JTPA for areas such as intake, job development, counseling, placement, etc. There are no sub-contractors. In addition, if services are purchased, the Weld County Home Rule Charter does not require that a request for proposal be initiated. Therefore, there are no Request For Proposals (RFPs) initiated. Agencies which provide services to JTPA clients include Weld County Department of Social Services , United Way agencies, Mental Health, Probation Department for youth and adults, Community Health Centers, school districts, Aims Community College, etc. These agencies provide such services as counseling, emergency assistance and other supportive services. Consultation with these agencies occurs in a variety of ways. A number of the service agencies sit on the overall Human Resources Committee and provide input and solutions in providing coordinated supportive services to the low-income. Direct coordination occurs when line staff participates in coordinated outreach and networking with the various agencies. Purchase of service agreements may be entered into for institutional skill training or other training programs. These agreements will be approved by the Board of County Commissioner and the PIC. On-the-Job Training contracts with employers shall be developed and monitored by Employment Services. I . PIC/SDA Annual Report The Employment Services will comply with the requirements of the Annual Report. The report will include the following: (1) a description of activities conducted during the program year for Title II-A, Title II-B, and other JTPA-funded programs; (2) a list of client characteristics and the number of each served; and -52- 9€0316 (3) a list of occupations in which training took place and the number of participants served in each. -53- 9C0316 VI. Assurances A. The LEO, PIC, and SDA administrative entity assure that the SDA will fully comply with the requirements of the JTPA, all federal regu- lations, and state and local policies issued pursuant to the Act now or in the future, and with the JTP as approved by the Governor. B. The PIC/SDA, in operating programs funded under the Act, assures that it will administer its programs under the JTPA in full compli- ance with safeguards against the misuse of funds and that no portion of its program will in any way discriminate against, deny benefits to, deny employment to, or exclude from participation any persons on the grounds of race, color, national origin, religion, age, sex, handicap, or political affiliation or belief; and that it will target employment and training services to those determined to be most in need. C. The SDA, in operating programs for youth funded under the Act, assures that: (1) Funds provided under Title II-A of the Act shall be used in accordance with the JTPA to provide authorized services to the disadvantaged and that not less than forty percent (40%) of the funds available for such services shall be expended to provide such services to eligible youth. (2) Training and work experience for eligible youth will be coordinated with school-related programs , including the award- ing of academic credit. D. When a labor organization represents a substantial number of employees who are engaged in similar work or training in the same area as that proposed to be funded under this Act, an opportunity shall be provided for such organization to submit comments with respect to such proposed work/training [Section 143(c)(2) of the Act]]. -54- 900316 VI. Financial Management A. Description of PIC/SDA Financial Management System For purposes of the financial description, Employment Services is synonymous with the Weld County Division of Human Resources and the Weld County Service Delivery Area. The accounting and reporting policies of the Employment Services conform to generally accepted accounting principles as set by the American Institute of Certified Public Accountants and the National Council on Governmental Accounting. (1) Fiscal Control Employment Services has a fiscal unit which works in conjunc- tion with Weld County Government's Central Accounting Depart- ment. Employment Services is designated a separate fund within Weld County Government's computerized accounting system. A grant accounting system has been implemented for Employment Services which allows each revenue source to be recorded as a self-balancing department. All financial data is entered into the computer system at the county level and a monthly general ledger is generated. Initial paper work for aisbursements relating to Employment Services is handled by its fiscal unit. After approval by the Fiscal Officer, the information is sent to Central Accounting for processing of warrants. The Board of Weld County Commis- sioners approve warrants at the county level . All monies received by Employment Services are deposited with the Weld County Treasurer's Office. (2) Procedures for Accounting/Cost Allocation The Division of Human Resources is an umbrella agency administering numerous programs. Funding for such programs comes from approximately twenty sources, each with its own regulations. Specifically for the employment and training programs under Employment Services, the funding sources include Job Service, Job Opportunities and Basic Skills Program, and JTPA. This calls for an allocation of certain common expenditures, which is done on a quarterly basis. The allocation process is not a simple one since it must address the numerous funding sources, the different expendi- tures categories, the different grant years, and the periodic inclusions of one-time only monies. The agency is reviewed -55- 9C0316 each quarter to analyze its position. The allocation process must allow flexibility in adapting to the current position. The administrative direct and allocated expenses are monitored to assure compliance with the 15% limitation. The support services expenses are directly charged and monitored to assure the limitation is met. Staff expenditures are allocated between the 40% youth and the 60% adult training categories based on actual training expenditures. (3) Audit Procedures Weld County follows the Single Audit Guide. An audit is performed on a calendar year basis. Employment Services, as part of Weld County Government, complies with provisions of 41 CFR 29-70.207 and JTPA Letter #84-112. (4) Procedures for Debt Collection The Employment Services makes every effort to collect debts. This includes notification by certified mail and follow-up. If this doesn't resolve the issue, the Weld County legal staff will become involved. (5) Procurement Procedures Employment Services is under the Weld County Home Rule Charter that sets strict procurement procedures and standards. B. Adherence to Bonding Requirement Employment Services assures it is in compliance with the bonding requirement, per requirements established by the Governor's Job Training Office. C. Payments (1) Providers Employment Services does not sub-contract. If services are purchased, payments are made through warrants according to the purchase of service agreement. Payments that are not related to payroll are paid by an accounts payable process. An input document is the method through which a warrant is generated. Input documents are prepared by the Division of Human Resources fiscal staff for Employment Services and approved by the Fiscal Officer and/or the Executive Director. Each input document must be attached to the original invoice or its equivalent. After all information is entered into the computer system, Weld County's central accounting department receives reports and warrants and verifies that the information on the warrant -56- 9(.0316 control form coincides with the number of warrants written and the total of the warrant register. All warrants are then approved by the Board of County Commissioners in a public session on Monday and Wednesday mornings. The accounts payable program edits for duplicate payments, valid vendor number and valid account numbers. Such account numbers are set up by the Division of Human Resources at the beginning of the grant year translating to a detailed line by line budget. Changes resulting from grant modifications are made through supplemental appropriations. (2) Participants Payments that are payroll related are processed by the central Weld County Payroll Department. Employment Services' staff provide time sheets containing participant name and Social Security Number to the fiscal unit for input. Employment Services reviews and verifies the processed checks before issuing them to the participant. D. Needs Based Payments Employment Services does not make any needs based payments. E. Projected Quarterly Services/Expenditure Form The Projected Quarterly Services/Expenditure Form for adults and youth is contained in Attachment 20. F. Budget Information Summary for Program Year 1990 The Budget Information Summary for Program Year 1990 (July 1, 1990 through June 30, 1991) is contained in Attachment 21. G. Budget Information Summary for Program Year 1991 The Budget Information Summary for Program Year 1991 (July 1, 1991 through June 30, 1992) is contained in Attachment 22. -57- 2(0316 VII. Signature Page The three originally signed Signature Pages are contained in Attachment 24. -58- 9C0316 .kctaallrnt PROJECTED QUARTERLY SERVICE/DC JITUtE FORM TITLE II-A (78%) Program Year 90 1st Quarter j 2nd Quarter 13rd Quarter 4th Quarter TOTAL EXPENDITURES Projections I Projections i Projections I Projections i 7/1 to 9/30, 1 llato 12/31 to 1 j ALLto 6/30 Administrationt 27,931.26 39,901.801 31,921.441 33,921.501133,006.00 Participant Support 27,931.26 39,901.80 31,921.44 33,251.50 133,006.00 Training 1130,346.79 186,209.701 148,967.761 155,174.751620,699.00 WIN- , 186,209.30 266,013.301 212,810.641 221,677.751836,711.00 KILTS Number of New 45 45 45 45 180 Enrollments Number Carried in Fran Previous 30 0 0 0 30 Program Year Number of Positive 45 39 30 30 144 Terminations YOUTH Number of New 30 60 40 45 175 Enrollments Number Carried in Fran Previous 35 0 0 0 35 Program Year Number of Positive 40 33 33 43 149 Terminations NOTE: If the EA's Period of Performance extends beyond four quarters, submit an additio: fors. JTPA Quarters are as follows: 1 July to 30 Septarber 1 October to 31 Deceiver 1 January to 31 March 1 April to 30 June 900316 ;ctaanent 3 PREOECTED QUARTERLY SERVICEIE DMRE RAI TITLE II-A (78%) Program Year 91 1st Quarter 2nd Quarter 3rd Quarter ' 4th Quarter ! TOTAL DPE2DITURES Projections I Projections I Projections 1 Projections �to9/30 , In to12/311 1/1 to 3/31 J Auto 6/30 ' Administrationl 25,138.26 35,911.79 28,729.44 29,926.49 I 119,705.981 Participant Support 25,138.26 35,911.79 23,729.44 29,926.49 119,705.98 Training 117,311.87 167,588.38 1 139,656.99 134,070.701 558,627.941 TOTAL 167,588.391 239,411.96 197,115.87 1 193,923.68 1 798,039.901 ADULTS Number of New 41 40 41 40 162 Enrollments Number Carried in Fran Previous 27 0 0 0 27 Program Year Number of Positive Terminations 41 35 27 27 130 YOUTH • Number of New 27 54 36 41 158 Enrollments Number Carried in Fran Previous 32 0 0 0 32 Program Year Hunter of Positive Terminations 36 30 30 38 134 NOTE: If the EA's Period of Performance extends beyond four quarters, submit an additio: form. JTPA Quarters are as follows: 1 July to 30 Septetter 1 October to 31 December 1 January to 31 March 1 April to 30 June 9C0316 :ttacr,:cent 21 BUDGET INFORMATION SUMMARY (BIS) !Title li-A) Contractor/SDA: EMPLOYMENT SERVICES OF WELD COUNTY Title of Funas: IIA Period of Performance: From 7/1/90 To 6/30/91 Year of Funds: PY90 Reference Code: VAX 1: COST CATEGORY I ADULT YOUTH I TOTAL PERCENT Administration $ 79,803.60 53,202.40 133,006.00 15% Code! Administration Equipment $ Code! II TOTAL ADMINISTRATION 1 179,803.60 53,202.40 133,006100 15% Participant Support $ 69,803.60153,202.46 133,006100 15% Code!! I II TOTAL PARTICIPANT SUPPORT 49,803.60153,202.40 133,006100 15% Training $ 362,419.40I248,279. 0 620,694.00 70% Code! Training Equipment $ Codel! I ! II TOTAL TRAINING 1 362,419.40 248,279.0 620,694.00 70% TOTAL $ 5132,026.601354,684.40 886,711.00 100% TOTAL PERCENT 60% 1 40% 1 100% 100% I 90O316 -ttacrmen: 22 BUDGET INFORMATION SUMMARY (BIS) (Title II-A) Contractor/SDA: EMPLOYMENT SERVICES OF WEID COUNTY Title of Funds: TTA Period of Perfor ance: From 7/1/90 To 6/30/91 Year of Funds: PY9I Reference Code: VAX #: COST CATEGORY II ADULT YOUTH TOTAL PERCENT I Administration $ 11,823.59147,882.3d 119,705.98 15% Code! Administration Equipment $ Code! II TOTAL ADMINISTRATION 1 71,823.59 47,882.3d 119,705.198 15% Participant Support $ i1,823.59147,882.3d 119,705.198 15% Code! I TOTAL PARTICIPANT SUPPORT 1 "1,823.59 '47,882.3r 119,705)98 15% Training $ 3$5,176.761223,451. 1]8 558,6271.94 70% Code! Training Equipment $ Code II II TOTAL TRAINING 315,176.76 223,451. ]18 558,627.94 70% TOTAL I $ 4f8,823.94I319,215.d6 798,03d.90 100% TOTAL PERCENT 1 1 60% 40% 100% 960316 910006 ti • • 9 d N OJ 0f L O VI N O 00 V CO O� V O V O O � VO' Cw- I .. •r@ ,—, r-I — ,--I ,-I r-1 N ,.M u in a w W ■r C+ CD C 4 a I 1. d 9 rn 1 0) .--I Q I a it 00 N N. N V CO CD 0 ti 0 • 0 0 to .-IC d in N. O if N N W*t V = 0) -a cn ca O) Q ++ a I y 0 0 0 o 0 0 0 In o in 0 0 0 o v ,— N O N .-I O rI O O en 0 L y r-I Cr) N N N N N M C 1 N A I W T 4 01 C C = I a .r CO ,r a., CO N I. .-I .} 00 ,--I ant V N N .--I 'O ' • M to M -i to N N. ---I CO W G N M .--I t0 M 0 .--I O 0 OM Cl)cl- LOWO 6Oi Inc. +3 y � la 07 0 E Q I d.+ C1 r-I al ID N d' t0 LO N ,--I to szt .-I CO r-I >-, Y N I Y ' Ct Lo I. en c- to N. NO N C N N CO N 0_ T W E 10-^ a en .~-I V N. N ,M-I l0 N .--I E J I W C. C m 0 i tu co I C Ln CO N. of b Wo_ I LT O O 0 O 0 $ U I N .-I .0 0 0 0 .a r I C co at r..4 In r-I I 0 I >. I t' -• a' LO N .-I V •-• 00 .--I LC) M -) N Inc O ' I a C v I so -0 0 0 0 M v r-I 0 0 0 0 01 r1 03 cr i r l'") N.. .--I t0 OD •-• N N 01 - L a d a a' t0 0o co N 001 In 0^ 0 M V = r-I C1 O 0 !IOW J O en to to O en n sr r I t0 *" 0) I C G7 O. I. n M ,-IN. N ,--1 N Cl I C. N O C 4) £0 > 0) U c- '0 Y C co 4,- v tit = T A U L .- R 0 C C a 0) s-fa CO yiJ 0) _ C U Y '- C L Y I O a 0060111 IO .--I NJ to T -NC ,O •r• In CIO C 0 Q L f0 Io ^ L O b in d d Io E .ca to N In L co in E Q I ) .. I O O I I 0 I, f u- .-I tV to 3 c) Q �' =N co T = 0 u u u � c C i "•••• 'Pi' a0 ,_ I o I a c u 0 C O .r 01 O ti L^ Q. i .C 0 L . I U u C a u u a u I N I s i = LUG:120 . 9TCo` 6 . V w 9 a) m T a N a O V O C •.- 9 ^ c- O O O V 0 co ct co cy O O d' y p @ IC) 1- O d' O O •--4 N LE •� •--i 4 •-•1 - 2 N a Cn RI u W c CU - aft SII CU C 0 -I c y > C 0 L nt t0 N co O O CO -I W O O 11) -I .1.1 N N N. V LO V V IF) N V N C W it a) en C 9 9 CJ CJ en i+ > a) 1� 0 0 0 0 0 0 0 Ln o IC) 0 0 0 o S"E y O C) •-+ O N O O N O en CV CV In r 41-) 1 W C O I Y C7 0 CJ = I d y N- CO N. 0) Ln CO -I O V N N •--I t Q OI10 Ln a' en .-I tO N I- •--i O O •--, 0 O O) a) O W O W 1t CL � 0 -a C o = a) W — a d O -- LO V O CO in V CO M U') Cr, O) 0 L. 1 - O C7) C) .r •-iO N.. Ln CO W 1- N. C 10 - 10 C) M t0 N. CO N tO •-4 N O —I al O 0- • v • 14 O' a s _ ' _ • N n . E Ca >- o ^' = 1- O) CO 1.0 N •--I Ln CO -I i ~ O •r R W O. C m Wp o i C Ln tD L S- 0 O O 0 W0_ I L. O M N.- O O 0 0 o I C M Lo CO L N • C O O J ...IA I C! 0 V I C) N —I dl- CO N- • N. N C IC70 (.-- N IitO I On i' - C C I E I A - O O O IC) N O en O a O O W N N. 0) +° i `y N 0 O LO 0) t0 — — M I —I I Ln 0 d- M L —I IC al A � t 0 In O O en .•i N- LO .0- O —I ci to Q. +I C — .—I V LO t0 0 M O) 7 .--I on M L7 I O W = 1- N. M '-I N. N '-I CV I HCD CI. -1 a • N 17 C C) 10 > C) u Mt ft • C C to -- I a) 4-) Z I I u L_ j A u CC CO N .- *6 N CO 10 C N y d c u Y VC C s._ I NI I "7 C C C - - •--I dr C) Y R) •- N C )0 N C = q N r0 N N y u C1 L r0 10 — L O rJ i+ �EJ — E I I I + — ID In a) c •— in a.+ G VI p1 ro C) - LO N LO I L EE ¢ In •-• O O ✓I ZS C) r u_ I N Ln 1 3 0 = C C I. I a) 7 N O L.) I N 10 i — L — IU C C- - G O I it a . o •— I O I.. o-; C) C) C C a C1 I L I — a > roi+ •- I u o OL W w = 0 1/9 ( C)S Attachment 2 OUTCOMES PROJECTIONS BY QUARTER TOTAL OUTCOMES 1st 2nd 3rd 4th Enter Unsubsidized Employment 65 60 45 54 224 Obtain an Upgrade Job with Previous Employer, -0- -0- -0- -0- -0- Complete Training in: Classroom Training: Basic Ed 20 25 20 15 80 On the Job Training 8 14 25 25 72 Other Occupational Skills Training 0 0 5 5 10 Attain a GED I 2 I 10 I 15 I 20 I 47 Attain a Youth Employment Competency in: Pre-employment/Work Maturity 8 16 10 10 44 Basic Education 0 15 15 5 35 Job Specific Skills 8 16 10 10 44 Return to Full Time School (dropouts only) 2 1 1 1 5 Remain in Full Time School (non-dropouts) 3 4 2 1 10 Complete Major Level of Education 0 0 5 5 10 Complete Program Objectives (14-15 yr olds) 0 0 0 4 4 Transfer to Another Training Program: II-A (including 3% or 8%) II-B III or EDWAA Other JTPA Non-JTPA Funded N 9C0316 Attachment 5 PLOYMENT SERVICES OF WELD COUN CASE MANAGEMENT PRESCRIPTIVE SERVICES PLAN Section I: Student Name Student # Address Social Security # Telephone Date of Birth Male Female School Youth Lives With Contact Person I. ATTENDANCE HISTORY poor fair average good excellent 2. SCHOOL SUPPORT PROGRAMS AND SERVICES Special Ed Chapter I Peer Counseling Counseling Tutoring S.A.R.B. . Teen Parent S.W.A.P. Night School Vocational Programs - please specify Migrant Education SER-Bueno-Hwp Summer School ELPA Other OPEC Aims 3. EDUCATIONAL STATUS not attending any school and have not received a high school diploma or GED Certificate Student - high school or less High school graduate or equivalent, but not attending post-high school Post-high school attendance Last grade completed in school 4. EMPLOYMENT STATUS Employed full-time Employed part-time Unemployed looking not looking 5. STUDENT EDUCATIONAL GOALS 6. EDUCATION PLAN PERSON RESPONSIBLE TARGET DATE 1. 2. 3. `3(031£ aqe K ;t .. OUTCOMES PERSON F 'ONSIBLE TARGET DATE 1. 2. 3. 7. COMMUNITY AGENCY INVOLVEMENT Social Services Juvenile Probation Weld Mental Health Partners Juvenile Diversion Vocational Rehabilitation Other SUPPORTIVE SERVICES PLAN PERSON RESPONSIBLE TARGET DATE 8. 1. 2. 3. OUTCOMES PERSON RESPONSIBLE TARGET DATE 1. 2. 3. 9. EMPLOYMENT NEEDS Needs only a summer job Currently working/wants job change Needs to work toward college Needs to have part-time job after school and summer Is graduating and needs full-time work Is a single parent Needs to start active Job/Service Needs Career Counseling/Vocational training 10. Barriers Employment Barriers Lacks appropriate clothing Chronically relates English Language deficiency Homeless Lacks basic education Family Problems Lacks high school diploma Substance abuse Lacks vocational skills Ex-offender or parolee Lacks work experience Physical or mental disability Lacks job search skills Legal problems Medical or health problems Other potential barriers: 9€0316 Pace 3 ot 3 11. TRANSPORTATION Modes of transportation Bike City Bus Car Parents 12. EMPLOYMENT BACKGROUND Participated in Sumner Youth (Years ) Has participated in JTPA (Years ) Has registered for Job Service Any previous employers Yes No If yes: 1. Employer 2. Job Title Dates 13. STRENGTH/INTERESTS Math Attendance Interviewing Reading Punctuality (Other) Writing Social Skills (Other) Speaking Science (Other) Mechanical (specify) Artistic (specify) 14. STUDENT VOCATIONAL GOALS 15. EMPLOYMENT/VOCATIONAL PLAN PERSON RESPONSIBLE TARGET DATE 1. 3. OUTCOMES PERSONAL RESPONSIBLE TARGET DATE 1. 2. 3. Youth Signature Date School Representative Signature Date Employment Services Technician Signature Date 9(.0316 2 y •i••:; i 5: !: ri•. �'�ii�r. jjr r0 Y.a)�r�r. .. v 0vV• :ii•. • .•S:. .r,:;: •;S::: ;,i:,"'r:!!.Q�:;•, • }1t.C;:;2i { �a� :ai�r'i::rir9iji • �� ,•:::: .'i::::�'irr :�'�i•••�•�� 4' :! Gt•.x . .�• v •s3:. E:::::::::::: G w C ›Na 'eT LQ l;::::..• .... , cow o 03 C41)aej Ohl hflfli !Fi!.. Ca : tr." 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Attachment EMRDYIEIIT SERVICES PARTICI 01 SYSTEM Re istration Employer Relations - Job Service - Exclusive Accounts - JOBS - Job Development - JTPA - Subsidized -Status in System Activities - Labor Market Information • I Yes a Referral Process - Computerized Job g Job Order Match Taken - Veterans - ACTIVE Preference - Job Orders - Job Order Control A— Job Order No Control Inactive - End of Program -No ether 4 Yes PLACED Services n , additional no, olosedr-0 Close Required referrals needed Order - Direct No as Placement - Obtained Yes Employment - Automatic Inactivation ADDITIONAL SERVICES No A REWIRED Yes I I I i I I Adult Youth UI/Job Service Special Employment Supportive Nigrant/Seasonal Program Programs EDWM Work Search Services Counseling Services Older Workers Farerorker -Work -CommpKency -Training -Wort Search -Homeless - Proficiency -Referrals - Job Club -Mousing Inspee- Experience - Work -Supportive Clubs Case &Aptitude to Other -Training tions - Training Experience Services -Monthly Seated Menagment Testing Agencies - Counseling - Supportive Service - Supportive - Training -Assessment Intarvias -Veteran -Choice, - Subsidized - Assessment Services - Supportive - Work Search Services Change, A Assistance - Agency/Resource - JOBS Services Plans - Disabled Adjustment to JTPA, Coordination - Other - Youth -IRA, TM Services - Testing for JOBS -Referral to Activities Try-Out - TJTC Employers Training/Employ- - Assessment - Job Corps men! SYETP - Labor Market SJH Information -Assessment I I I I I I I I m ADDITIONAL SERVICES Yes REWIRED No Return to NOTE: An applicant can participate in more than one component at the Referral sae time. Process90O316 9TCOD6 • , T +) C o v N cO 3 ^ a) C CT v N. CO O CO '0 (NI N r 0 'r ..i CT -K * -4 .--i .-d * V..-I iii w •-• - ')r U .3 e.1m1 eC _ I N IH Q d U r N• 3$> 41) Sr U Cl) •r .r. L10 .--1 tD .--5 •:`c * CV I. ) O O N > Lt.) .)C) Cr) C'ry Gr rN * * l0 CO CV C f6) U I.V U r- 0 (0 ' N .I-) C >> CU CI C 4-' E o C 0. = 0 � •r .4-d.) Q)^7 U C) d- N- CO O C ) CC CD CI Co N > Liz I. .--, r-r .-i M •--I O cr CY) '0 CU ---I r- O K CU r iti v •I- 4—) 0 C C LI°‘;.1 a CU Illi II 4 a it... r.i fp CU �pp la N V7 O .-• ) 01 M O O N rC— U > L. Cary .�i p►� O r-I l.[) Cr) C ) U7 r-1 0) 00 Cr) C1 rC 0 •r N C� M N L[) in 00 00 0 E r� -) C> Lid!4 '--, N d' N .--i r+ .-1 UJ C yJ ++�+ 'O CI) Qeuj i 14 =a ` g 43 a i� CD 4-) _� N N I Cr) r+ CY') N. 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Or 7.O E W W V I CC W .O •r >4 3 •r CO •r U •r O U 44 7 U 4l C •W .C L 4-) a O ••H O 0.•r •r•r .C CO S 0 C 4l 0 H E E }I r 10 4l U.C•r 0 W C 0 0I- L 7 4•l 7 7 1- W to 4-) E r L W W Z O 10 7 0V O .C O O O 0-4- o. Q i >4 W 5 4•) 1... 0. W W W 0 L CO L. 0) 0 C 0 •r N 4l V W VI (0 .•-• H b 0 � C r 3-3 C •r p N U WV) 0 .0.O W •r O 0 4.4 O H .0 b N4F~-1 7 +4 C U r4 I- O•.•' E .7 in Z 4- W Cl Z W W VI 0 U tO 0 H 0 A W H U K 0 0.. C-'ZW •I- I O. W 2 H C VI 0 NQO J C It Attachment 11 Weld County Private Industry Council Basic Requirements for Project Submittal or Letter of Support Projects submitted in response to the Private Industry Council for funding or to request letters of support from the Private Industry Council must meet all basic requirements with appropriate documentation. 1. Project Review by the Private Industry Council Projects must be reviewed and prioritized according to the Private Industry Council 's funding/objective priorities. The Private Industry Council will identify those areas of the project that do not meet coordination standards and request that the agency/school review, explain, and/or adjust the project so coordination standards may be met. 2. Written, Sign-off Concurrence from Other Agencies/Schools Projects must have written, sign-off (letter of support) from agencies that serve the same target population. The requested input from sign-off agencies include: a. Is your agency providing the same or similar project(s) with this population group? Describe. If not, describe the differences. b. Does your agency have a written agreement which addresses coordination and/or provision of service? Please attach or describe. If not, why? c. What significant gaps of service will this project address in your opinion? d. Will your agency be involved in delivering related services? Describe. If not, why? e. What do you perceive as the strengths and weaknesses of the project? 3. Required for Project Submittal and Requested for Letters of Support Agencies to be Contacted For project submittals, the project will need to have written concurrence from agencies working with the same target population. This information is requested for letters of support. Target Population Required Agency Input Older Worker a) Area Agency on Aging, and b) Aims Community College c) United Way, if appropriate 9C 0316 Disabled a) Centennial Developmental Services, Inc., and b) Vocational Rehabilitation c) School District, if appropriate d) BOCES, if appropriate e) Aims Community College, if appropriate f) United Way, if appropriate Single Parents a) Social Services, and b) Aims Community College, if appropriate c) School District #6 and/or Rural, if appropriate Youth a) Appropriate School District, and b) Aims Community College, and c) Social Services Migrants a) School Migrant Programs, and b) Aims Community College, and c) SER Jobs for Progress, and d) United Way Homeless a) Weld Information and Referral Services, Inc., and b) Homeless Shelters, and c) United Way Offenders a) Probation Department, and b) Restitution Center, and c) United Way, if appropriate General Population- a) United Way, and Supportive Services b) Human Resources Committee General Population- a) Aims Community College Employment Related b) Chamber of Commerce c) Economic Development Action Partnership 4. Non-Administrative Dollar Assurance - Project Submittals for Funding Project submittals that are being submitted to the Private Industry Council for funding must include a written statement that no administrative dollars will be required for the project and that the agency/school understands that the project will be funded through a purchase of services agreement. Projects that include administrative dollar requests will not be funded. This assurance does not apply for those agencies/schools interested in "letters of support" only. 300316 Basic Project Information A. Title of Project: B. Legal Applicant/Recipient: Organizational Unit: Street/P.O. Box: City: State: Type of Entity Applying: C. Contact Person: (Name) (Title) Telephone Number: D. Project Start and End Dates: to E. Total Amount of Request: F. Funding Source: G. Target Population(s): H. Major Objectives of Project: I. Results Expected: 9(0316 J. Methodology to Measure Success: K. Budget Description: Please attach the budget for the project. L. Certification: I, the undersigned, certify that to the best of my knowledge and belief, data in this request is true and correct and the document has been duly authorized by the governing body of the applicant/recipient. X Typed Name and Title Signature Date Attachment 3 900316 Attachment 12 Coordination Agreement Weld County JOBS Plan The focus of the JOBS plan is the delivery of educational and employment tHrrelated resources to the AFDC recipient in order to promote self sufficiency. County community is committed to non-duplication of services or resources. During the initial six (6) month interim, continued planning and coordination will occur to deliver the most efficient and effective program. The JOBS plan has been reviewed and approved by committee members of the Private Industry Council , that is composed of private, educational and community based organizations. The Private Industry Council strives to increase the involvement of the business community, including small business, minority business enterprises and labor organizations in employment and training activities, and to increase private sector employment opportunities in Weld County for the economically disadvantaged persons and other job seeking individuals. We, the undersigned, attest to our support of the Weld County JOBS Plan. /7120/t9 Ju , ri go, age Ju A Gr go, ec r Gr ey J Servi es W Co y SDA e Ke O��Nii�c��kerse"rrssson A), hairman J — i ip . ouse, ssociate Dean Private Industry Council Aims Community College £ 1.4k7C/}lam/6-G-.G.✓ /1[12 lt/Il r Eugene McKenna, E ecutive Director Wekd County Department of Social Services 900316 Attachment ?3 INTRA-GOVERNMENTAL AGREEMENT BETWEEN WELD COUNTY DEPARTMENT OF SOCIAL SERVICES AND WELD COUNTY DIVISION OF HUMAN RESOURCES This Agreement, made and entered into this 30th day of March, 1990, by and between the Weld County Department of Social Services, hereinafter referred to as "Social Services" , and the Weld County Division of Human Resources, on behalf of the Employment Services of Weld County, hereinafter referred to as "Employment Services". WITNESSETH: WHEREAS, the Federal Family Support Act of 1988 created the Job Opportunities and Basic Skills (JOBS) Program for recipients of Aid to Families of Dependent Children (AFDC) to assist recipients to become self-sufficient by providing needed employment-related activities and support services, and WHEREAS, the State of Colorado, as the State IV-A agency, has designated the Department of Social Services as a JOBS County to implement the JOBS Program in Weld County, and WHEREAS, Social Services receives funding and authority from the State IV-A agency to provide Weld County JOBS services, and WHEREAS, Employment Services receives funding and authority from the Wagner Peyser Act, the Job Training Partnership Act, and other related employment and training laws, to provide county-level employment and training programs for job applicants and eligible participants, and WHEREAS, Social Services has selected Employment Services as a service provider because of past performance in providing similar services, demonstrated effectiveness, fiscal accountability, cost efficiency, and ability to meet performance standards as set forth in the Agreement; and WHEREAS, Social Services has ensured that such services or activities provided under this contract are not otherwise available to JOBS participants on a non-reimbursable basis; and WHEREAS, Social Services and Employment Services are both governed by the Board of Weld County Commissioners, and WHEREAS, the Board of Weld County Commissioners and the Weld County Private Industry Council approved a Weld County JOBS Program plan that was jointly developed, planned, and coordinated between Social Services and Employment Services , and WHEREAS, the Weld County JOBS Program plan has been approved by the State IV-A agency. NOW THEREFORE, in consideration of the premises and of the covenants and agreements contained herein, the parties hereto covenant and agree as follows: 9(0316 INTRA-GOVERNMENTAL AGREEMENT Page 2 BETWEEN WELD COUNTY DEPARTMENT OF SOCIAL SERVICES AND WELD COUNTY DIVISION OF HUMAN RESOURCES 1. Term This Agreement shall remain in effect indefinitely and is subject to the availability of funding. The Agreement will be reviewed annually or as needed by both parties and is subject to the provisions of paragraph 11 herein. The term for funding by Social Services to Employment Services shall be for a period beginning January 1, 1990, and ending June 30, 1990, and subject to the provisions of paragraphs 3 and 5 herein. 2. Geographic Areas to be Served Job Opportunities and Basic Skills Program services shall be provided to welfare recipients who reside in Weld County and are determined eligible, by Social Services, to participate in the Weld County JOBS Program. 3. Employment Services and Social Services Responsibilities Employment Services and Social Services shall jointly perform the following functions: A. develop, plan, and amend the Weld County JOBS Program Plan; B. develop, plan, and amend procedures , guidelines, principles, and policies for program operations to be approved by the Board of Weld County Commissioners; C. provide case management services for JOBS participants, as described in the Weld County JOBS Plan, 9 CCR 2503-1, Section 3.634.14, and Weld County operating procedures; D. develop an employability development plan for JOBS participants, as described in the Weld County JOBS Plan, 9 CCR 2503-1, Section 3.634.15, and Weld County operating procedures; E. negotiate with JOBS participants and enter into Participant-Agency Agreements, following an initial assessment and in conjunction with the development of the employability development plan, as described in the Weld County JOBS plan, 9 CCR 2503-1, Section 3.634.16, and Weld County operating procedures; F. prepare and provide client tracking and the monitoring of participation, program goals, and program outcomes to assure that legislative and law intent is met and resources are being utilized for the maximum benefit; 900316 INTRA-GOVERNMENTAL AGREEMENT Page 3 BETWEEN WELD COUNTY DEPARTMENT OF SOCIAL SERVICES AND WELD COUNTY DIVISION OF HUMAN RESOURCES G. determine individuals who shall be considered to have self-initiated education or training program and assess if such individual should be exempted from participation in JOBS or shall be included in the JOBS Program; H. meet the monthly average participation rates as described in the Weld County JOBS Plan, as amended; and I. provide a public record of the resources devoted, activities undertaken, and performance achieved for the benefit of the Board of Weld County Commissioners, funding sources, the Weld County Private Industry Council , local citizenry, and taxpayers. 4. Social Services Responsibilities Social Services shall be responsible to perform the following functions: A. provide overall program administration of the Weld County JOBS Program, as outlined in Public Law 100-485 and 9 CCR 2503-1, Section 3.630; B. implement actions involving welfare recipients, including: 1) determination of exemption status; 2) determination of good cause for failure or refusal to participate; 3) determination and application of sanctions; 4) providing notice of actions affecting eligibility and payment; and 5) providing fair hearings and final agency action; C. initially assess, through Social Services case managers, supportive service needs and provide child care for those JOBS participants who need such services to participate in JOBS. Assess and provide transportation resources to JOBS participants during the initial assessment period and make recommendations for ongoing transportation needs. Work directly with ongoing JOBS participants to provide additional supportive services as needed in order to remain in JOBS and remain in compliance with State IV-A regulations; D. provide the self-assessment instrument as prescribed by the State IV-A agency and provide such information to Employment Services; E. refer JOBS participants to Employment Services for purposes of academic, aptitude, and pyscho/social assessment; assignment yt of 9316 INTRA-GOVERNMENTAL AGREEMENT Page 4 BETWEEN WELD COUNTY DEPARTMENT OF SOCIAL SERVICES AND WELD COUNTY DIVISION OF HUMAN RESOURCES JOBS component participation; and on-going JOBS component participation; F. provide training to Employment Services in the operation of JOBS and related activities through the State IV-A agency and other appropriate training sources; H. provide the initial information and orientation materials for JOBS participants as prescribed through 9 CCR 2503-1, Section 3.634.13; and G. provide funding to Employment Services for services provided and as described in attachment 1. 5. Employment Services Responsibilities Employment Services shall be responsible to perform the functions as follows: A. provide assessments of JOBS participants in the areas of aptitude, academic, and pyscho/social for purposes of the employability development plan and participant assignment to JOBS component activities; B. develop, monitor, and direct mandatory and optional JOBS component activities as described in the Weld County JOBS Plan, as amended; 9 CCR 2503-1, Sections 3.635, 3.636, 3.640; and Weld County operating procedures; C. complete all necessary client, employer, or worksite agreements and related paperwork for JOBS component activities; D. determine the time and dates for assessment and JOBS component activities so Social Services may refer JOBS participants to Employment Services; E. assess and recommend additional supportive services for JOBS participants to continue in JOBS component activities or employment. Refer JOBS participants appropriate supportive services (except transportation) , and notify Social Services case managers of those referrals. Provide JOBS participants with the required transportation expenses needed to participate in JOBS after the assessment process. F. determine, through Employment Services case managers, if the JOBS participant is satisfactorily progressing in educational and training activities; 906316 INTRA-GOVERNMENTAL AGREEMENT Page 5 BETWEEN WELD COUNTY DEPARTMENT OF SOCIAL SERVICES AND WELD COUNTY DIVISION OF HUMAN RESOURCES G. provide proper invoices and verification of services performed for costs incurred in the performance of this Agreement. 6. Assurances Employment Services assures that: A. Federal funds made available under JOBS will not be used to supplant non-Federal funds for existing services and activities; and B. The services being contracted from Employment Services are not otherwise available on a non-reimbursable basis. Services provided on a "non-reimbursable basis" are those services provided to all citizens or to the low income population, including AFDC applicants and recipients. 7. Monitoring and Evaluation Social Services and Employment Services that monitoring and evaluation of the performance of this Agreement shall be conducted by the State IV-A agency, Social Services, and Employment Services. The results of the monitoring and evaluation shall be provided to the Weld County Private Industry Council and the Board of Weld County Commissioners. 8. Modification of Agreement All modifications of this Agreement shall be in writing and signed by both parties. 9. Assignment This Agreement shall be binding upon the parties hereto, their successors, heirs, legal representatives, and assigns. Employment Services may not assign any of its rights or obligations hereunder without the prior written consent of Social Services. 10. Applicable Law In performance of their obligations hereunder, the parties will endeavor to comply with applicable laws and regulations. 11. Termination This Agreement may be terminated at any time by either party given thirty (30) day written notice and is subject to the availability of funding. 900316 INTRA-GOVERNMENTAL AGREEMENT Page 6 BETWEEN WELD COUNTY DEPARTMENT OF SOCIAL SERVICES AND WELD COUNTY DIVISION OF HUMAN RESOURCES 12. Entire Agreement This Agreement, together with all attachments hereto, constitutes the entire understanding between the parties with respect to the subject matter hereof, and may not be changed or modified except as stated in Paragraph 8 herein. IN WITNESS WHEREOF, the parties hereto have duly executed the Agreement as of the day, month, and year first above written. WELD COUNTY DIVISION OF HUMAN RESOURCES WELD COUNTY SOCIAL SERVICES DEPARTMENT i� A `mid .o-6--21--7-C, a t . Speccman, xecutive irector Eug5Oe McKenna, D'rector E OYMENT SERVICES OF WELD COUNTY ✓✓ W LD COUNTY DIVISION OF HUMAN RESOURCES// Ju G iego, cto tAPP OVED BY: THE BOARD OF COUNTY COMMISSIONERS OF WE D COUNTY, COLORADO APPROVED BY::p/ ene R. Brantner, airman Gera hadwick, Pro-Tem Chairman WetuAzi&")• Weld County Private Industry Council TT WELD 'Urii ( •D RECORDER C AND _ER . TO THr v RD D putt' County Clerk 9€0316 INTRA-GOVERNMENTAL AGREEMENT Page 7 BETWEEN WELD COUNTY DEPARTMENT OF SOCIAL SERVICES AND Attachment 1 WELD COUNTY DIVISION OF HUMAN RESOURCES Contract Costs Social Services shall provide Employment Services contractual costs for a six month period ending June 30, 1990, as follows: Budget Employment Services will be provided personnel $49,746 costs, as outlined in the Weld County JOBS Plan, as amended. Total $49,746 In addition, Social Services shall make available participant resources for monthly supportive services and other program costs to Employment Services, as described in the amended Weld County JOBS Plan. 900316 Attachment 14 Weld County Board of County Commissioners and Weld County Private Industry Council Job Training Partnership Agreement THIS AGREEMENT, is entered into pursuant to the provisions of Federal Law 97-300, the Job Training Partnership Act (JTPA) of 1983. The Agreement sets forth basic principle guiding the partnership which shall exist between the Weld County Board of County Commissioners hereinafter referred to as "Governing Board," and the Weld County Private Industry Council hereinafter referred to as "PIC," and the Weld County Division of Human Resources hereinafter referred to as "Human Resources," for purpose of administering and operating the Job Training Program for Weld County Service Delivery Area (SDA). WHEREAS, the State of Colorado has designated the County of Weld as an SDA; and WHEREAS, the Act requires the establishment of the Private Industry Council to provide policy guidance for, and exercise oversight with .respect to activities under the job training .plan for the local SDA; and _ • •. WHEREAS, it.•is-.the joint authority and responsibility. of both partners •to ensure effective- seryice delivery which provides the most beneficial mix of program services to 'the eligible residents and private employers. of Weld County; and• . WHEREAS, it is- further the shared responsibility and authority of. the partners to stimulate the active, effective participation of all sectors of the conmunity.in the provision of job training services; and . WHEREAS,. the Act requires a partnership between the Governing Board and the PIC; and WHEREAS, the Act requires the Governing Board and the PIC to define the scope of this partnership by means of an Agreement. • WITNESSETH: • The Governing Board and the PIC do hereby state and agree to. the . following: . • I. Designation The Governing Board is the designated grant recipient for the Human Resources. Human Resources is the designated • administrative entity for the JTPA programs under the auspices of the Governing Board. The Employment Services of Weld County under Human Resources, programmatically delivers the employment and training programs. The PIC is comprised of representatives from private sector employers, educational agencies, labor unions, and other • human services providers to provide oversight and development of employment and training programs for Weld County. 9(0316 II. Purpose and Goals This partnership agreement is held between the Governing Board and PIC in order to better prepare youth and unskilled adults for entry into the labor force and to afford training to those economically disadvantaged individuals, and other individuals facing serious employability barriers who are in need of such training to obtain productive employment. This is a partnership between local elected officials and local business, civic, and community leadership entered into in employment with those employers seeking skilled and • productive employees. Each partner to the Agreement shall provide the specific knowledge, expertise, and capabilities needed to effect reductions in unemployment and increased employee productivity. III. Job Training Plan Developnrent • The Governing Board, the PIC, and Human Resources will all take an active role in the development of the JTPA Plan. Human Resources staff shall be "directed to prepare the JTPA Plan under policy guidance of -the- PIC and Governing'Board: IV. Roles and Responsibilities A. Joint Governing Board and PIC Res onsibi.lities . The Governing Board .and PIC shall jointly. perform the following basic functions: 1. Program planning and establishment of basic policies, guidelines, and principles for program operations; 2. Promotion of JTPA, appropriate State legislation, and - - local programs for the benefit of unemployed individuals and local employers; • 3: Oversee program implementation and program outcomes to assure that legislative intent is met and resources are being utilized for the maximum benefit; 4. Identify available public funding intended for the • job training needs of job-seekers and employers; 5. Allocate available resources to the agency and capable service providers in order to attain maximum benefits; and 6. Provide a public record of the resources devoted, activities yndertaken, and performance achieved for the benefit of funding sources, local citizenry, taxpayers, and those connwnities targeted for assistance. 9€0316 B. Governing Board Responsibilities The Governing Board shall retain responsibility to perform the following functions: 1. Administer Human Resources as a public entity under the auspices of the Governing Board; 2. Appoint membership to the-PIC upon recommendation from the PIC; 3. Assume financial liability for funds or resources received -and administered by Human Resources agency; 4. Exercise selection and termination authority for the • Human Resources Executive Director; • •5. Establish the conditions and terms of employment for all employees of.Human Resources. C. PIC Responsibilities The•PTC shall retain responsibility to guide performance throughout the ,foliowing•functions: I. Provide direction for research and-development . . assistance on the following issues critical to the operation of a job training program - a. economic trends and indicators • b. short and long-term employment trends . c. employer/employee expectations d. available training and placement resources e. available supportive service- resources f. target employers experiencing shortages of skilled job applicants g. target populations of unemployed most in need of assistance 2. Provide guidance and technical assistance on the proper and most effective means of programs administration and •operations; 3. Provide oversight in the development of new demonstration programs which •may test and document new or innovative means of program administration and operations; 4. Act on behalf of the advocate for the needs and interests of employers through employer-based training programs. V. Operational Procedures ' A. Concurrence of Governin Board and PIC Grant submission, modification, contracts, and other major policy decisions for JTPA shall be taken only with 900316 the concurrence of the Board and Council. No joint responsibility may be unilaterally taken by the Governing Board or PIC without the concurrence of the other body. B. Resolution of Non-Concurrence Between Board & PIC Non-concurrence between the Governing Board and PIC shall be resolved as expeditiously as possible so that either 1) concurrence is reached; or 2) the issue dies for lack of concurrence. The Governing Board and PIc. shall appoint ad hoc commit- tees from their memberships to meet and confer with one another to resolve issues of nonconcurrence. Such resolution, committees shall meet immediately subsequent.to the Governing Board and PIC not concurring and report back to both bodies at their next meetings. • . C. Meetings and Schedule of Actions • • The Governing Board meets on Monday and Wednesday of each •week. The PIC shall meet at a time specified within its Bylaws. . . . The. practice of the Governing Board and.PIC"will be for - • . -deliberations and actions to occur-first with the PIC and then with the Governing Board: On those occasions when • the Governing Board wishes to initiate an action, that action must be referred to the PIC for its initial review and action, then returned .to the Governing Board. Nothing in this procedure, however, is to prevent the Governing Board and PIC from meeting and acting in a different manner.called for when time is of the essence. O. P,e es resentativ Between Governing Board and PIC There shall be one member seated from the Governing Board on the PIC The Human Resources staff shall provide appropriate verbal reports to .accompany written reports between bodies. Governing Board or. PIC members may make verbal presentations in conjunction with staff, and as directed by the respective bodies. • E. Private Industry Council Bylaws The Governing Board shall review and concur upon the PIC's Bylaws and subsequent amendments to same. • F. Appointments to PIC • The Governing Board shall expeditiously appoint members to the PIC within time frames prescribed by law. Members of the Council who resign must do so in writing to the PIC and Governing Board Chairpersons. The PIC shall reconmend members to the Governing Board for appointment. 9O0316 G. PIC Staff Support/Access to Records Human Resources shall be administered by and through the Executive Director. Appropriate levels of staff support are to be provided by the Executive Director to the PIC. The PIC shall have full and complete access to Human Resources premises and those records and overall informa- tion pertaining to-the program and activities of JTPA. H. Human Resources as a Public Entit Human Resources is and shall continue to be a public entity created and existing under the Governing Board. The Governing Board and PIC shall operate as public bodies consistent with the State's public meeting laws. I. Financial Disclosures • • • Neither. the -Governing Board nor the PIC shall require financial disclosures or conflict of interest -require- ments of its membership which are more restrictive than • those mandated by federal or state laws for. public agencies. • J. Administration of Grants and Funds • The administration of all grants,. contracts, etc. , awarded to or entitled to the Weld County Service Delivery Area shall .be the responsibility of the Govern- i_ng Board. This responsibility.shall include grant • seeking, grant package preparation and- submittal , receipt ' • of contracts or awards, obligation of funds, auditing of - funds,:-audit resolution, reporting, monitoring, eva•lu- ating and closing•out. ; In-depth program monitoring. and. evaluations for the. Human Resources Employment Services of Weld County programs shall be reviewed by the PIC. • K. Amendments to this Agreement • This Agreement may be amended by concurrence of the Governing Board and the PIC. Amendments shall be incor- porated as required by facilitating. Federal or State legislation. VI. Term ofof Ag ent • - This Agreement becomes effective upon the concurrent acceptance by the Governing Board and PIC and subsequent signature by Governing Board and PIC chairpersons. This Agreement (including any subsequent amendments). shall stays in effect until such time as: 1) both parties act to • rescind the Agreement; 21 federal or state authority ceases for the local implementation of job training programs. Should either party wish to'rescind this Agreement, formal action seeking a rescission must be taken at least six (6) • months prior to the conclusion of the fiscal year. The effective date of the rescission would then be the close of that fiscal year. VII. This Agreement is hereby approved by the Governing Board and the Private Industry Council . WELD COUNTY BOARD OF COUNTY COMMISSIONERS PRIVATE INDUSTRY COUNCIL toraon'c -Ian Kenneth Nickerson tChairman / 247 - /,-; h/P-39 Date • . Date WELD. COUNTY DIVISION OF HUMAN RESOURCES t . Speckman - Exec five Director • Date . ATTEST. cetzte14:"-) .WSLE. r:lit ;7' 2 ; -:. v 0...,74 3Y v D uty C.;.. Cock. 900316 Attachment 15 1989 and 1990 MEMBERSHIP Myra H. Monfort Kenneth Nickerson Consulting Attorney Personnel Manager ConAgra Inc. , Red Meat Division North Colorado Medical Center 1990 Private Industry Council 1987 - 1989 Private Industry Chairman Council Chairman Executive Committee Member Executive Committee Member Robert Adams Rine Duran* Director of Personnel Relations President Eastman Kodak, Colorado Division NCC Construction General Membership Committee Member 1989 Private Industry Council Vice Chairman Pam Bricker Executive Committee Member Owner Mariposa Plants Maurine Garretson* Chairman, Youth Activities Co-Owner Committee Garretson 's Sporting Goods Executive Committee Member General Membership Committee Member Nancy Brigden M. J. Geile* Co-Owner and City Councilman Vice President and General Manager Oil Spot and Bridgen Business Home Light Division - Public General Membership Committee Member Service Company Executive Committee Member Barbara Bennett-Brown Product Manager, Marketing Richard Hillman Hewlett Packard Company Vice President and Manager General Membership Committee Member Greeley Gas Company General Membership Committee Member Mike Cogan Personnel Manager Jackie Johnson* State Farm Insurance Companies Former County Commissioner Chairman, Adult Activities Board of Weld County Commissioners Committee Executive Committee Member Executive Committee Member Tom Ivory George Conger Area Manager President Colorado Department of Labor and Aims Community College Employment 1985 - 1986 Private Industry General Membership Committee Member County Chairman Consulting Committee Member Alyce M. Kanter Director of Medical Staff Services Don Cummins North Colorado Medical Center Dean General Membership Committee Member South Campus Aims Community College General Membership Committee Member * Terms ending in 1989 or tenures expired as of 1989 900316 Edward Dungan A.L. Todd Business Representative Deputy Regional Vice President Local #510, United Brotherhood State Farm Insurance Companies of Carpenters and Jointers of 1986 Private Industry Council America Chairman Executive Committee Member Consulting Committee Member C. W. Kirby John M. Todd County Commissioner Vice President Board of Weld County Toddy' s Commissioners Consulting Committee Member Executive Committee Member Carolyn Tuttle* Manager Gary Knapp Former Business Representative Hew Employment lettPackard Company Local #510, United Brotherhood Chairman, Adult Activities of Carpenters and Jointers of Committee America Executive Committee Member Consulting Committee Member Jim Vetting Robert Landdeck* Weld County Farmer Manager General Membership Committee Member Sears and Roebuck Company General Membership Committee Member Dr. J. Timothy Waters Superintendent Betty J. Lee School District 6 Program Supervisor General Membership Committee Member Colorado Rehabilitation Services General Membership Committee Member Dr. John Wooster* Executive Director Toby Martinez Centennial Developmental Services Owner General Membership Committee Member Tamco Drilling General Membership Committee Member Pres Montoya Coldwell Bankers and School District 6 Board Member General Membership Committee Member Donald Mueller Financial Services and Lamb Operations ConAgra Inc. Executive Committee Member Gerald Shadwick President Greeley National Bank 1990 Private Industry Council Vice Chairman Chairman, Economic and Marketing Committee Executive Committee Member * Terms ending in 1989 or tenure expired as of 1989 900316 Attachment __b WELD COUNTY AFFIRMATIVE ACTION PLAN UPDATED: DECEMBER 1988 900316 I. Introduction The Weld County Commissioners intend to abide by Equal Employment Opportunity practices in the employment of employees within the County, and with those individuals applying for and participating in programs offered to Weld County residents through Federal, State, and local assistance programs. It is recognized that Equal Employment Opportunity can only be developed and implemented through total commitment to the concepts of an Affirmative Action Plan and be made a part of an adminstrative process to assist in assuring that no person or group of persons will be discriminated against on the basis of race, color, religion, sex, national origin, age (40-70) , handicap, disabled veterans and Vietnam era veterans, or political affiliation or belief. The Affirmative Action Plan represents a joint and ongoing effort by Weld County Government to refine, improve, and direct Equal Employment Opportunity (EEO) and a program of affirmative action. The content of this Affirmative Action Plan is intended to provide a comprehensive view of a unified Affirmative Action Program. It will demonstrate Weld County Government's commitment to the concept of Equal Employment Opportunity and integrate the principles and functions of an integrated Affirmative Action Program. The Affirmative Action Plan identifies, analyzes, and sets measureable goals and targets for 24 Weld County departments. 300316 1 II. Assignment of Responsibility A. Affirmative Action Officer 1. The Affirmative Action Officer shall implement policies included in this plan and shall review the plan at established intervals to monitor and update the plan as well as the Affirmative Action activities of all management personnel. 2. The Affirmative Action Officer and other appropriate committee(s) shall review the plan at established intervals. 3. The Affirmative Action Officer shall implement a system of receiving and investigating complaints of discrimination for applicants, participants and employees of Weld County. 4. The Affirmative Action Officer shall maintain records of all Equal Employment Opportunity (EEO) activities. 5. The Affirmative Action Officer shall monitor compliance with EEO standards within the Affirmative Action Plan. 6. The Affirmative Action Officer shall design, implement, and monitor internal audit and reporting systems to measure program effectiveness and to determine where progress has been made and where further action is needed. 7. The Affirmative Action Officer shall act as a focal point of Affirmative Action; particularly in the development and implementation of the Plan, and internal communication procedures. 8. The Affirmative Action Officer shall assure that current legal information affecting Affirmative Action is disseminated to responsible officials. 9. The Affirmative Action Officer shall serve as the liaison between Weld County regulatory agencies, minority and women's organization, and other community groups. 10. The Affirmative Action Officer shall develop and implement external communication procedures. 11. The Affirmative Action Officer shall collect and analyze employment, applicant, and participant data, identify problem areas, set goals and timetables, and develop programs to achieve these goals. 900316 2 B. Weld Ccunty Departments 1 . All management personnel share responsibility for implementing the Plan in their respective departments and sub—departments throughout Weld County Government. 2. The Personnel Department shall have overall responsibility to maintain Affirmative Action records, and to submit related reports to the Board of County Commissioners. 3. The Personnel Department will collect and analyze employment, applicant, and participant data, identify problem areas, set goals and timetables, and develop programs to achieve these goals. 900316 3 C. Equal Opportunity Committee The Weld County Commissioners shall be the Equal Opportunity Committee and shall have the ultimate responsibility of enforcing and monitoring the Affirmative Action Program. The Equal Opportunity Committee shall also ensure compliance with the Affirmative Action Program. This Plan in no way supercedes the general statuatory authority assigned to the Weld County Commissioners, Weld County Clerk, Weld County Treasurer, Weld County Assessor, Weld County District Attorney, Weld County Sheriff, and other elected officials by the Colorado Revised Statutes of 1973, as amended or Weld County Home Rule Charter. Additionally, the Affirmative Action Officer and the EEO Officer shall provide staff support to the Equal Opportunity Committee. This will be considered a resource allocated to the Affirmation Action Plan. 4 900316 III. Authority The Affirmative Action Plan is developed under the authority of Federal and State laws, rules and executive orders. The following affect Equal Employment Opportunity for persons employed by Weld County, and those applying for or participating in employment programs; A. Title VII of the Civil Rights Act of 1964 Title VII of the Civil Rights Act of 1964 (as amended by the Equal Employment Opportunity Act of 1972) prohibits discrimination in Federal, State, and local governments, and in the private sector on the basis or race, color, religion, sex, or national origin. B. Equal Opportunity Act of 1972 The Equal Opportunity Act of 1972 greatly augments powers and expands jurisdiction of the Equal Employment Opportunity Commission (EEOC) in enforcement of Title VII of the Civil Rights Act. As amended, Title VII now includes all private employers of 15 or more persons, all education institutions, state and local government, public and private employment agencies, labor unions with 15 or more members, and joint labor—management committees for apprenticeship and training. C. Executive Order 11246 Executive Order 11246 (as amended by Executive Order 11375) was issued by President Johnson in 1965 to prohibit discrimination in employment by federal contractors and sub—contractors. D. Revised Order No. 4 Revised Order No. 4, Office of Federal Contract Compliance (OFCC) , U.S. Department of Labor, outlines guidelines which require federal contractors to establish and maintain Affirmative Action programs to eliminate and prevent discrimination. The order requires that within 120 days from the commencement of a contract each prime contractor or sub-contractor with 50 or more employees and a contract of $50,000 or more must develop a written Affirmative Action Program. E. Equal Pav Act of 1963 The Equal Pay Act of 1963 (as amended by Education Amendments of 1972) amends the Fair Labor Standards Act to include a prohibition against pay differentials based on sex. All business which must pay minimum wage are prohibited from sex discrimination. The Education Amendments of 1972 extended the Equal Pay Act's sex discrimination provision to include executive, administrative, and professional workers. 900316 5 F. Age Discrimination in Employment Act of 1967 The Age Discrimination in Employment Act prohibits employers of 25 or more persons from discriminating against persons 40-70 in any area of employment because of age. G. Title VI of the Civil Rights Act of 1964 Title VI of the Civil Rights Act prohibits discrimination based on race, color, or national origin in all programs or activities which receive Federal financial aid. H. Rehabilitation Act of 1973 (Section 503 and 504) The Rehabilitation Act of 1973 (Section 502 and 504) prohibits discrimination based on handicap. Section 504 includes provisions for the assessibility of programs and services to the handicap and prohibits employment discrimination based on handicap. I. Uniform Guidelines on Employee Selection Procedures (1978) The Equal Employment Opportunity Commission, the Civil Service Commission, the Department of Labor, the Department of Justice, and the Department of the Treasury have adopted joint uniform guidelines on employee selection procedures. 900316 6 IV. Supportive In-House and Community Programs The Weld County Commissioners are fully committed to providing supportive in-house services and cooperating with community programs to assure that all employees, applicants, and participants have the opportunity to benefit from Equal Employment Opportunities and the Affirmative Action Program. A. Training of Supervisors The Affirmative Action Plan is committed to the concept that training can provide positive responses toward Equal Employment Opportunity. Supervisors will be informed of their responsibilities and commitments to the success of the Affirmative Action Plan and its goals. Training areas will include management training, selection standards, job progression, promotion procedures, transfer opportunities for staff, and other training opportunities available to staff. B. Supportive Services Supportive services will be developed to assure that all employees have equal opportunity in achieving job progression. These supportive services will include employment counseling through the Personnel Department and the listing of training opportunities to achieve advancement. C. Job-Related Education Job-related education will be made available to Department Heads to inform them of education programs which can improve their or their staff opportunities to achieve upward mobility. Some of these educational areas may include management classes, technical workshops, etc. D. Cooperation with Job-Related Community Programs Job-related community programs will assist in the attainment of Affirmative Action goals. On-the-Job Training Program will be a primary source in training within entry-level positions. Affirmative Action planning goals shall be introduced to affect minority and female participation rates within Weld County. 7 900316 V. Publicizing Affirmative Action Program A. Internally (Training and Orientation) 1. Top Management The Weld County Commissioners, Department Heads, and Elected Officials shall be informed about the Affirmative Action Program, its contents, and revisions on an on-going basis. Information will be provded through intra-office memoranda, training and orientation sessions. The Affirmative Action Program shall be outlined in the Personnel Manual and all job announcements shall contain the Equal Employment Opportunity/Affirmative Action statement. 2. Weld County Employees All Weld County employees shall be informed of the Affirmative Action Program through the following methods: a. Presentation and discussion of the Affirmative Action Program as part of the initial briefing and orientation of new employees. b. Publicity and informative presentations in the County newsletter and intra-office memoranda. c. Job announcements shall contain the Equal Employment Opportunity/Affirmative Action statement. d. Policy inclusion within employee handbooks and annual reports. e. Prominent display of posters and bulletins informing employees of Equal Employment Opportunity policies. f. Through local media coverage of County public proceedings relating to Affirmative Action. g. Through public participation on committees in the development, formulation, and monitoring of the Affirmative Action Plan. h. Copies of the Affirmative Action policy statement and a written summary of key program elements to be made available to employees. i. By making the Affirmative Action Plan available in its entirety to all employees. 910316 8 3. Applicants and Participants a. To inform all applicants and participants of the Affirmative Action Program through handouts, posters, orientation sessions, etc. b. To inform all applicants and particpants of the grievance procedures through written handouts, posters, orientation sessions, etc. B. Externally 1. Regular Recruitment Sources Regular recruitment sources are notified that Weld County Government is an Equal Employment Opportunity Employer and has an Affirmative Action Program. These recruitment sources also provide for recruitment within minority and female groups. 2. Sub-contractors and Vendors Sub-contractors and vendors shall provide assurance to Weld County through the bidding process that they are Equal Employment Opportunity Employers. Each sub-contractor and vender shall be informed of Weld County's Affirmative Action Policy. 900316 9 VI. Weld County Profile The Feld County Profile is contained in the separate document "Weld County Affirmative Action Profile, Analysis, Goals and Timetables". A copy of this document can be obtained at the Weld County Personnel Office. This document includes all of the statistical analysis as well as the goals and timetables. 900316 10 Attachment 17 WELD COUNTY DIVISION OF HUMAN RESOURCES ORGANIZATIONAL CHART Weld County Board of Commissioners Weld County Division of Human Resources Administrative Unit Program Directors Youth & Parent Employment Services Senior Citizen Programs of Weld County Programs Head Start Job Training Partnership Act Area Agency on Aging Migrant Head Start Job Service Senior Nutrition Commodity Supplemental JOBS Senior Coordination Foods Homeless Program Weatherization Elderly Supplemental Case Management Foods Senior Employment State Funded PreSchool Transportation Program with Ombudsman 3 School Districts Legal Aide 900316 Attachment 18 EMPLOYMENT SERVICES OF WELD COUNTY ORGANIZATIONAL CHART Employment Services Manager Employment Services Administrative Assistant Client Data -7 Special Employment Employer Referral 1 Special Systems LVER Services Relations & Placement) Programs 900316 Unit Description 1. Client Data Systems Unit: 2. Special Employment Services Unit: This unit provides reception, This unit provides for Job Services registration for all employment and employer relations for primarily public training programs (Job Service, and private non-profit agencies and JTPA youth and adult, Welfare applicable client services. Provides for Diversion), creation and review specialized services for employers and of computer reports which support clients for the Welfare Diversion the above programs; TJTC applicant Program, Community Work Experience vouchering, UI registration, work Program, Food Stamp Job Search, UI search, Job Seeking Skills Workshop, Internship, counseling and testing. 30 Day Seated Interviews, and employment counseling. Provides registration for other Human Resources programs. 3. Referral and Placement Unit: 4. Special Programs Unit: This unit provides for referral and This unit provides for Job Services placement, computerized job match, employer relations for primarily special employer contract monitoring target populations including youth, activities, job listing, orders migrants, handicapped, dislocated for employers. Provides for workers, farmers/ranchers. Coordination employment program information on and working relationship agreements with cable T.V., newspapers, and other agencies will be developed and dedicated job line telephones. monitored in this unit. 5. Employer Relations Unit: 6. Employment Services Assistant This unit provides for Job Services This individual provides for: employer relations for primarily training supervision and management; private-for-profit companies. grants, contracts, and agreements This is active in community developments; and committee staff relations and overall marketing of staff support. Weld County's programs. 9CO3A6 DiVISION - Attachment 1° Policies and Procst;Jres Unit: Executive Director Policy Number: ED/84-06 Section: Executive Director Subject: Fraud and Abuse Date: June 1 , 1984 Unit Director(s) Concurrence: //j Policy: Fraud or criminal malfeasance is broadly considered as an alleged deliberate action which is apparently in violation of federal statutes. Examples are extortion, embezzlement, payment to a contractor without the expectation of receiving services and payment to a "ghost" enrollee. Misapplication of funds is considered as any alleged use of funds, assets, or property not authorized or provided for in the grant or contract. (Continued) Procedure: The grievance procedure given to each participant provides a process which they can use to file a complaint for .alleged violations of JTPA rules and regulations. All staff have a copy of the Weld County Personnel Policies which outline the process for complaints. Alleged allegations of fraud or abuse will be reported immediately to the Governor Job Training Office. The attached forms will be used for reporting the incident. This report will be completed by the Executive Director and/or the Affirmative Action Officer. In addition, if the Office of Inspector General initiates any type of contact with the Weld County Division of Human Resources regarding JTPA, whether of a routine or investigatory nature, the Governor.' s Job Training Office will be notified. • Additional Action Required: i C 2GN�v��j '— Linda Perez, Contracts and Grants Officer /7O--CL Approved / ? o (J 900316 Page 2 of 2 Policies and Procedures (Continued) Policy: This includes nepotism, policital patronage, use of clients for political activity, ineligible enrollees , conflict of interest, etc. Gross mismanagement is considered as actions or situation arising out of management inepitude or oversight which lead to major violations of grant or contract provisions and/or which severely hamper accomplishments of project goals. Procedure: • f , Additional Action Required : 900316 Attachment 20 STATE OF COLORADO GOVERNOR'S JOB TRAINING OFFICE o Z8 I41 N. }poet Hlvd., Stine 440 ty- 4p_y De•nvcr Colorado 80204 d110M1 5.. Phonc (J0J) 8b6-3155 RH-hard D,Lamm Governor Nancy C.Maton DIFeClnr ACTION INFORMATION X February 13, 1986 COLORADO JTPA LETTER 185-33 SUBJECT: Reporting Suspected Fraud, Waste, or Abuse in Job Training Partnership Act Programs 1. REFERENCE(S): The Federal Register (March 15, 1983 ) Section 629.55, Job Train- ing Partnership Act (JTPA) Letter #85-23 (December 16, 1985), and U.S. Department of Labor (USDOL ) Training and Employment Guidance Letter 1-85 (October 23, 1985) "Fraud and Abuse. " 2. RECISION(S): Job Training Partnership Act (JTPA ) Letter #84-03 (October 7, 1983 ) Attachment "H. " 3. PURPOSE: This JTPA letter is intended to clarify and update the Governor's Job Training Office (GJTO ) policy regarding reporting allegations of fraud, waste, or abuse in JTPA-related programs. 4. BACKGROUND: JTPA regulations contained in the Federal Register Section 629.55, state in part that, "All information and complaints involving fraud, abuse or other criminal activity shall be reported directly and immediately to the Secretary of Labor. " The types of activity to be reported include, but are not limited to: • 900316 Page Two JTPA Letter 185-33 February 13, 1986 A. Fraud or Criminal Malfeasance Fraud and criminal malfeasance should be considered broadly as any alleged deliberate action which is apparently in vio- lation of federal statutes. This category includes extor- tion, embezzlement, payment to a contractor without the expectation of receiving services, and payments to "ghost" enrollees. B. Misapplication of Funds Misapplication of funds should be considered as any alleged use of funds, assets or property not authorized or provided for in the grant or contract. This category includes, but is not limited to, nepotism, political patronage, use of JTPA enrollees for political activity, ineligible enrollees, con- flict of interest, not reporting income from federal funds, violation of contract procedures, maintenance of effort vio- lations, and use of USDOL funds for other than USDOL purposes. C. Gross Mismanagement Gross mismanagement should be considered as actions or situa- tions arising out of management ineptitude or oversight which leads to major violations of grant or contract provisions, and/or whichseverely hamper the accomplishment of project goals. Gross mismanagement includes situations which lead to waste of government resources and put into serious jeopardy future support of a particular project. Gross mismanagement may include unauditable records , unsupported costs, highly inaccurate fiscal reports and/or program reports, payroll discrepancies, payroll deductions not paid to Internal Revenue Service, and lack of internal control procedures. 5. ACTION: A. Reporting Suspected Fraud, Waste, or Abuse in JTPA Programs (1) Formal Reporting To make a formal report, the SDA or non-SDA director should complete an Incident Report form designated "UL Form 1-156 Incident Report" (Attachment 1 ). 900316 Page Three JTPA Letter #85-33 February 13, 1986 A completed Incident Report should be submitted to GJTO, Attention: Mr. William Donohue, Compliance Specialist, 1391 North Speer Boulevard, Suite 440, Denver, Colorado 80204 (telephone: 866-3165 ). GJTO will forward the Report to the Secretary of Labor, as per Section 4 of this JTPA letter. The Secretary of Labor will forward the Incident Report to the Office of the Inspector General who will conduct an investigation. (2) Informal Reporting A concerned party may contact GJTO without using a formal incident report form. The report, verbal or in writing, should contain the following elements: (a ) Name of reporting party; (b) Reporting party 's address and telephone number; (c) Brief description of the problem; and (d) Names, addresses, and telephone numbers of the per- sons involved in the problem. The information should be reported to the Compliance Specialist at GJTO. GJTO will complete an Incident Report form, using the supplied information, and submit it to the Secretary of Labor. (3) Anonymous Reporting Should the concerned party prefer to remain anonymous, a third method of reporting is available, i .e. , a toll-free hot line to the Office of Inspector General . The concerned party desiring anonymity may call the Office of Inspector General (OIG) by dialing 1-800-424-5409. If an anonymous report to the OIG is made, GJTO requests that the reporting party also anonymously contact the GJTO Compliance Specialist. 900316 Page Four JTPA Letter 185-33 February 13, 1986 6. INQUIRIES: Inquiries concerning this JTPA letter should be addressed to your State Field Representative, or Mr. William Donohue, Compliance Specialist, at 866-3165. I (-4./LA Nancy C. hidron Director vV T00316 ncicent Report U.S. Department of Labor //#`)� Office of Inspector Gene ``/ For Official Use Only (When lulled in) I Date of report 2 Agency designation code 3 File Number (Yr.) (Agency) ,Report Not (For IG usel ype or report Li initial =Supplemental ❑ Final ❑Other (Specify) 5 Type of incident ❑ Conduct violation ❑Criminal violation ❑ Program violation 6 Allegation against O DOL Employee ❑Contractor ❑Grantee ❑Program participant or claimant ❑Other (Specify) Give name and position of employeelsl. contractor(s), grantee etc List telephone number. OWCP or other Claim File Number if applicable,and other identifying data 7 Location of incident (Give complete namels) and addresses of organization(s) involved) B Date and time of incident/discovery 9. Source of complain) Public O ❑ Contractor ❑ Grantee ❑ Program Participant O Audit Investigative Law Enforcement Agency (Specify) 'er (Specify) .:.e name and telephone number so additional information can be obtained. ID. Contacts wit-' law enforcement agencies (Specify namels) and agency contacted and results) 11 Expelled concern to DOL ❑ Local ❑ Regional ❑ National [] Media interest ❑ Executive interest ❑GAO/Congressional interest ❑ Other (Specify) 12. DOL Agency involved ❑SECY ❑ ESA 0 ETA O (LAB ❑ LMSA ❑MSHA ❑ OASAM ❑OIG ❑OSHA ❑ SOL 0 ASP 0 BLS NCEP ❑ W8 ❑ OIPA ❑Other (Specify) Amount of grant or contract (II known) $ Amount of subgrant of subcontract (II known) 5 13. Persons wnc can provide additional information (Include custodian of records) Local Address (Street City. &State) or organization it employed and Name Grade Position or lob title Employment' telephone number 900316 'Enter one of tnr-se codes U-Unemployed G -Grantee C'Contractor D-DOL F -Other Federal Employee P.Program Participant of claimant irmmrfefe nane 2 of this corm, DL t-t'6 For C.I1clal Use Only(When filled in) 4.Details of incident(Describe the incident) • • • If more room is needed attach additional sheets. . 15. Typed name aria title o1 DOL employee 16. Signature of DOL employee 17 -Dies furnished to: 16.Attachments:(List) 900316 Attachment 23 STATE Dc. CU_OR A•1. U , S-,. 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