HomeMy WebLinkAbout940191.tiff RESOLUTION
RE: APPROVE REVISION OF BYLAWS FOR SICK LEAVE BANK GOVERNING BOARD
WHEREAS, the Board of County Commissioners of Weld County, Colorado,
pursuant to Colorado statute and the Weld County Home Rule Charter, is vested
with the authority of administering the affairs of Weld County, Colorado, and
WHEREAS, the Board has been presented with a revised copy of the Sick Leave
Bank Governing Board's Bylaws, and
WHEREAS, said revision was necessary due to changes made to the Weld County
Employee Handbook, and
WHEREAS, after study and review, the Board deems it appropriate to approve
said revision, a copy being attached hereto and incorporated herein by reference.
NOW, THEREFORE, BE IT RESOLVED by the Board of County Commissioners of Weld
County, Colorado, that the abovementioned revised copy of the Sick Leave Bank
Governing Board's Bylaws be, and hereby are, approved.
The above and foregoing Resolution was, on motion duly made and seconded,
adopted by the following vote on the 16th day of February, A.D. , 1994.
ateh BOARD OF COUNTY COMMISSIONERS
ATTEST: WELD COUNTY, COLORADO
Weld County Clerk to the Board
W H. Web to , C air an
BY: )2 LJ
Deputy Cle to the Board Dale .,Hall, Pro- m
APPROV AS TO FORM: Ce
or Baxter
County Attor y Co tance L. Harbert
G i i�G LE ":4
Barb
ara J. Kirkmeye
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WELD COUNTY SICK LEAVE BANK GOVERNING BOARD
BY-LAWS
ARTICLE I
NAME
The name of this Weld County Employee Advisory Board shall be the "Weld County
Sick Leave Bank Governing Board" .
ARTICLE II
PURPOSE
The Weld County Sick Leave Bank Governing Board, organized September 3, 198O,
pursuant to the Weld County Personnel Policy, shall administer the Weld County
Employees' Sick Leave Bank in accordance with these By-laws and policy and the
policy of Weld County.
ARTICLE III
GOVERNING BOARD MEMBERSHIP
Section 1
The Board shall consist of five (5) voting members which will be employees
elected by the participants in the Bank. In addition, there will be two (2) non-
voting members, the Personnel Director and an employee from Payroll which shall
be assigned by the Comptroller.
Section 2
Membership on the Governing Board shall be for a term of three (3) years , except
for the original Governing Board, whose terms were set forth as follows:
Carol Harding 1 year
Ruth Kelly 2 years
Rita Kummer 2 years
Henry Estreich 3 years
Carrol Long 3 years
No person shall serve more than two (2) consecutive terms on the Governing Board,
with the exception of the Payroll Accountant assigned by the Comptroller and the
Personnel representative assigned by the Personnel Director.
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Section 3
The Personnel Department, upon notification from the Governing Board, shall
conduct an election no later than August 15th of each year, for the Bank
participants to fill expired terms on the Governing Board. Terms shall begin
September 1st of each year.
Section 4
Terms on the Governing Board shall be for three years, beginning on September 1
and ending on August 31. Regular elections to fill expired terms shall be held
no later than August 15 of the year in which the term ends. In the event of a
vacancy due to resignation or to the failure of a member to attend three (3)
consecutive regular meetings of the Governing Board, without an excused absence,
the Governing Board shall request the Personnel Department to appoint within
thirty (30) days, the candidate who was the next runner-up in the most recent
election. If the top five (5) candidates have been selected in this manner to
fill vacancies, a special election will be held within thirty (30) days to fill
further vacancies.
Section 5
Each Governing Board voting member shall be entitled to one (1) vote.
Section 6
The Governing Board has appointed the Director of the Weld County Health
Department, as Medical Advisor to serve the Board in an "ON CALL" Volunteer
basis.
ARTICLE IV
THE GOVERNING BOARD
Section 1
The Governing Board shall elect from its members, a Chairperson, Vice-
Chairperson, and Secretary. The elected officers shall serve one (1) year terms
beginning in September. No officer shall serve more than two (2) consecutive
terms in the same position.
Section 2
All decisions made by the Governing Board shall be final; there is no appeal
process for decisions made by the Governing Board.
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Section 3
No member has a right to sick leave days based solely on their contribution.
Days shall be granted by the Governing Board based on need, on a case-by-case
basis, after considering all aspects of the request.
Section 4
The Payroll Accountant assigned by the Comptroller shall be a permanent, non-
voting member of the Government Board and shall be the Treasurer of the Board.
ARTICLE V
DUTIES OF THE OFFICERS
Section 1
The Chairperson shall preside at all meeting of the Governing Board and may call
meetings when needed. Members will be given 24 hours notice of special meetings.
Section 2
The Vice-Chairperson shall preside and perform the duties of the Chairperson in
the Chairperson's absence and shall perform all other duties that may be assigned
by the Chairperson.
Section 3
The Secretary shall be responsible for recording and preparing minutes of any
actions taken during Governing Board meetings. During the absence of the
Secretary, the Chairperson may appoint another member to temporarily fulfill the
Secretary's function. The Secretary shall keep the records of the Governing
Board. The Secretary shall also report to the Governing Board on a quarterly
basis and prepare an annual written report.
Section 4
The Payroll Accountant shall be responsible for keeping an accurate count of Sick
Leave Bank members, hours accumulated in the Bank, hours granted by the Board,
and taking the initial and annual contribution from Bank members.
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ARTICLE VI
MEETINGS
Section 1
The time and place of the Governing Board meetings shall be determined by the
Weld County Sick Leave Bank Governing Board.
Section 2
The Governing Board shall meet as necessary. Upon the receipt of a request to
draw on the Sick Leave Bank, the Governing Board shall meet and act upon the
request within three (3) working days of the filing of the request with the
Personnel Department.
Section 3
A quorum shall be deemed formed when there are present, three (3) voting members
of the Governing Board.
Section 4
Any action or resolution adopted, amended, or repealed by the Governing Board
shall require concurrence of three (3) of the voting members of the Board in
office at the time.
Section 5
A. Any Sick Leave Bank participant shall be entitled to be present or
represented at the meeting during which his/her request is considered
by the Bank Governing Board.
B. A Board member requesting sick leave shall be excluded from voting on
his/her request.
C. A Board member who is currently supervising a member requesting sick
leave shall be excluded from voting on his/her request.
Section 6
Regular meetings of the Governing Board shall be open to the public; however,
requests for sick leave days from the Bank shall be voted upon ONLY in Executive
Session and all discussions therein shall remain confidential. Release of
information to unauthorized persons by any member of the Board shall constitute
immediate dismissal from the Board.
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Section 7
Robert's Rules of Order, as revised, shall govern the conduct of the Governing
Board meetings, unless otherwise specified by the By-Laws.
ARTICLE VII
AMENDMENT OF BY-LAWS
Section 1
These By-laws may be amended at any regular meeting of the Weld County Sick Leave
Bank Governing Board with subsequent approval of the Weld County Board of
Commissioners.
Section 2
Governing Board members shall have at least twenty-five (25) days to review any
proposed amendments of these By-Laws. The Board, upon a unanimous vote, may
dispense with the 25 day review period.
ARTICLE VIII
REVIEW OF POLICY
The policy of the Sick Leave Bank shall be reviewed annually by the Governing
Board. A participant of the Bank may propose amendments to the Board for
consideration.
To Clerk to the Board and Board of County Commissioners
From: Sick Leave Bank Governing Board
Re Revision of By-Laws, Sick Leave Bank Governing Board
The Sick Leave Bank Board would like to submit a revised copy of their by-laws
for your approval. Due to changes made to the Weld County Employee Handbook, the
Board feels that the by-laws should be updated.
Chariperson r i Vice C airperson
cretary Board Merber
Board Me ber
9401 91
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