The URL can be used to link to this page

Browse Search

Home My WebLink About920564.tiff RESOLUTION RE: APPROVE MIGRANT HEAD START GRANT APPLICATION FOR EXPANSION AND START-UP COSTS BETWEEN FENWC AND FEDERAL HEAD START BUREAU AND AUTHORIZE CHAIRMAN TO SIGN - MESA AND DELTA COUNTIES WHEREAS, the Board of County Commissioners of Weld County, Colorado, pursuant to Colorado statute and the Weld County Home Rule Charter, is vested with the authority of administering the affairs of Weld County, Colorado, and WHEREAS, the Board has been presented with a Migrant Head Start Grant Application for Expansion and Start-up Costs, for Mesa and Delta Counties, between Family Educational Network of Weld County and the Federal Head Start Bureau, with the terms and conditions being as stated in said application, and WHEREAS, after review, the Board deems it advisable to approve said application, a copy of which is attached hereto and incorporated herein by reference. NOW, THEREFORE, BE IT RESOLVED by the Board of County Commissioners of Weld County, Colorado, that the Migrant Head Start Grant Application for Expansion and Start-up Costs, for Mesa and Delta Counties, between Family Educational Network of Weld County and the Federal Head Start Bureau be, and hereby is, approved. BE IT FURTHER RESOLVED by the Board that the Chairman be, and hereby is, authorized to sign said application. The above and foregoing Resolution was, on motion duly made and seconded, adopted by the following vote on the 24th day of June, A.D. , 1992. BOARD OF COUNTY COMMISSIONERS ATTEST: WELD COUNTY, COLORADO Weld County Clerk to the Board - � y Ger e Kenne y, Chairman BY: T\ Q Y�-@ ay^ - �� X�G�; ��C Deputy C rk to the Board Constance L. Harbert, Pro-Tem APPROVED AS 0 FORM: EXCUSED DATE OF SIGNING - (AYE) �.„ C. W. b County Attorney . acy� Jt` ), ? W. H. Webste 920564 i� OME Aoeieval No.03EEd043 APPLICATION FOR 2.DATE SUBMITTED I ADO 4-- -- g0CM0136 FEDERAL ASSISTANCE • I. WYE OF SUSMISSION: T.DATE RECEIVED BV STATE Stall A00I CanSn r1eOOMr AOPICalwll Pr.aea.eaaon 90CM0136 C Construction . O Construction I DATE RECEIVED ST FEDERAL AGENCY Fade.4-n.ra ITI Non-Construction ❑ Non-Construction I 90CM0136 S. APPLICANT IHFORYATGM Legal Name Organizational Unit Weld County Division of Human Resources Family Fduratinnal ^1otwnrk of Wald County Address(Dive crlY county. ,Tale. and Ira coa.I Name ono telRegne numoe a Me sun t0 be coma:taa MI manes IIIFarwrlg P.O. Box 1305 ma apMruuon Wive area cue. Greeley, Colorado 80632 Walter J. Speckman, Executive Director Weld County (303) 353-3816 5. EMPLOYER I0ENT1FICATION NUMBER IEINC 7. TYPE Of APPLICANT:tenter ADSVW TBN S we 003, El A Slats M YId.D.MMR Schwa Ol.. F 0 0 10 8 1 3 B County I Slate Controlled.wMUmseNigher Samna C. Uta.CUal J Pones tflvssv L TYPE OF APPLCATON: O Townsn,o K ndian Into Q New Q ContnwtN. 33 RMswn E. lnt..ata L trldmduS F Mtermunc D. M ProM Org.PramHi II Renew.enter ammonia Sterna in a_4a.: ® ❑ G Scams OMIT= N.Other ISMS) A manse Awed 3 Decrease Award C Increase Duration C Decrease Duration Other Mamoru: t. NAME OF FEDERAL AGENCY? HHS/ACF/ACYF/HEAD START BUREAU IL CATALOG Of FEDERAL DOMESTIC I I. ossourTVE WILE OF AFPLCAX S PROJECT: ASSISTANCE NURSER: 9 13 a 6 0 0 Migrant Head Start Expansion Grant MILL and start-up request it AREAS AFFECTED SY PROJECT totias.Counties. slats.elcT Delta, Mesa and Montrose Counties (Colorado) It PROPOSED PROJECT ,e. CONGRESSIONAL DISTRICTS OF I Start Oate Ending Date a Applicant D.Protect 4 IS.ESTIMATED FUNDING: I Is.IS APPLICATION SUEJECT TO REVIEW ST STATE EXECUTIVE ORDER 17171 PROCESS' a Feder. E co XXa ,E$ 'I 'S PPEAPPLICATIOWAPD.CATIDN WAS MADE AVAILABLE TO WE 165,837 STATE EXECUTIVE ORDER 12372 PROCESS FOR REVEW ON D AODrJnt E ea 41,459 DATE c Stale E .D0 D NO 0 PROGRAM IS NOT COVERED SY E D. 12372 0 Loc. E .00 O OR PROGRAM HAS NOT BEEN SELECTED By STATE FOR REVIEW e Other E 00 I Program Income I E 00 17. Is ME APPLICANT DELINQUENT ON ANT FEDERAL DEBTS Yes :1 'Yet.' attacn an sxouanatlal AZ NO g TOTAL E 00 207,296 Is. TO TOE BEST OF MY RNOIeLEDGE AND BELIEF.ALL DATA IN THIS APPLICATION PRUJFLICATION ARE TRUE AND CORRECT:THE OOCUMSIT NAS SER.MJLY AUTHORIZED Er THE GOVERNse°BODY OF THE A►PLCANT AND INC APPLICANT WILL COMPLY WON ME ATTACHED ASSURANCES IF THE ASSISTANCE M AWARDED a Typos Name d1 AumOnaso RsgTIS Maltv* D Tile I C Tirane erases Geor d Signature of Mon Reoresentati _EST: lilts scrod Jet, 19KJD-• �" /� 61 -- - d ram a a .-_r sitar Prevail,coupons WI U CI° ^% 9 , , .• �� EN OME 4• .-,• •S.,J2 ll� rY — Authorized for Il al-fiapM�d s�(n�/ eat-z c r':'y:! nrn: I"I-V r! TR!C Tfl TUC Dr%AInn —c.%- oauAmmo re.034*40sa ASSURANCES — NON-CONSTRUCTION PROGRAMS •, ,_1- Note: Certain of these assurances may not be applicable to your project or program. If you have questions, please contact the awarding agency. Further,certain Federal awarding agencies may require applicants to certify to additional assurances.If such is the case,you will be notified. As the duly authorized representative of the applicant I certify that the applicant 1. Has the legal authority to apply for Federal (e)the Drug Abuse Office and Treatment Act of assistance, and the institutional, managerial and 1972 (P.L. 92-255), as amended:-relating. to financial capability (including funds sufficient to nondiscrimination on the basis of'drug abuse; (0 pay the non-Federal share of project costs) to the Comprehensive Alcohol Abuse and Alcoholism ensure proper planning, management and coin- Prevention, Treatment and Rehabilitatian`Act of pletion of the project described in this application. 1970 (0.1... 91416), as amended;Hilthlg-to • the Com ller nondiscrimination on the basis of aleobo abdte or 2. Will give the awarding agency, ptro alcoholism:(g)O 523 and 527 of the Publfafbalth General of the United States, and if appropriate, Service Act of 1912(42 U.S.C.290 dd-3 atdd;90 se- the State, through any authorized representative, 3). as amended, relating to confidentiality of access to and the right to examine all records, alcohol and drug abuse patient records:(b)Title books, papers,or documents related to the award; VIII of the Civil Rights Act of 1966(42 U.S.C.I and will establish a proper accounting system in 3601 et seq.), as amended, relating to non- accordance with generally accepted accounting discrimination in the sale, rental or financing of standards or agency direetives. housing; (i) any other nondiscrimination 3. Will establish safeguards to prohibit employees provisions in the specific statute(s) under which from using their positions for a purpose that application for Federal assistance is being made: constitutes or presents the appearance of personal and (j) the requirements of any--other or organizational conflict of interest, or personal nondiscrimination statute(s) which may apply to the application. gain. - 4. Will initiate and complete the work within the 7. Will comply, or has already complied, with the applicable time frame after receipt of approval of requirements of Titles II and III of the Uniform the awarding agency. Relocation Assistance and Real Property Acquisition Policies Act of 1970 (P.L. 91446) 5. Will comply with the Intergovernmental which provide for fair and equitable treatment of Personnel Act of 1970 (42 U.S.C. II 4728-4763) pens displaced or whose property is acquired as relating to prescribed standards for merit systems a must of Federal or federally assisted programs. for programs funded under one of the nineteen These requirements apply to all interests in real statutes or regulations specified in Appendix A of property acquired for project purposes regardless OPM's Standards for a Merit System of Personnel of Federal participation in purchases. Administration(5 C.F.R.900,Subpart F). 8. Will comply with the provisions of the Hatch Act 6. Will comply with all Federal statutes relating to (5 U.S.C. II 1501-1508 and 7324-7328)which limit nondiscrimination. These include but are not the political activities of employees whose limited to: (a) Title VI of the Civil Rights Act of principal employment activities are funded in 1964(P.L. 88-352) which prohibits discrimination whole or in part with Federal funds. on the basis of race, color or national origin; (b) Will comply,as applicable,with the provisions of amended(20 f the Education Amendments of 5.161972 ), 9. the Davis-Bacon Act(40 U.S.C. II 276a to 276a- which U.S.C. it 1681-1683,and 1685-16861, prohibits discrimination on the basis of sex; 7), the Copeland Act (40 U.S.C. 1276e and 18 (c)Section 504 of the Rehabilitation Act of 1973,as U.S.C. 11874), and the Contract Work Hours and amended (29 U.S.C. 1 794), which prohibits dis- Safety Standards Act (40 U.S.C. Ii 327-333), crimination on the basis of handicaps; (d)the Age regarding labor standards for federally assisted Discrimination Act of 1975, as amended (42 construction subagreements. U.S.C.II 6101-6107), which prohibits discrim- ination on the basis of age; Standard Fans 4245 Mal P,aautad Or OW Galt A.1d2 Authorized for Local Reproduction .1 : ..; iI 4 Ca co L!) co O co N CO O O O O O O '-I N O 0 M N CC) O O O 0 C j a la 6 as C�' O al LO O LO (Ni m • O IC cf u'1 LC) O CO LO IN N. O IN n al O N.• co en Ts t0 N ,--I N N ~ co O N. co CO 0 c I co co NC' C' C' 0 co N ,-I W r-1 l0 C.I L[) 1.[) $ , 11..y N IN co --, I l0 l0 ti ,-I Y a a a a a O 9 CI. Ut - ! ++ O O i O O LO• 4 O O 4-) CINO ® O OMO 0 O O NCA IA LI1 LC)dM e N M N ea I V O1 Oa O O O O Cs 7 ti O O O a O p p O p p C N LO O O N. = , • ti N O O co co •O , e Cr) O CO 9e N O C� O 0 I V e CO CO co L:') O p¢, M Cr) CO .� V I •• N N N 1 N > a a N o i a : p� FI 5 t W I N ; s I O co O O O a o o In LC) I N N •ti e II. = 1 M M co O ii— G 4 a a G .:—. N N N Q .W W N N S L , CC 1 O N C0 O O O• E co C Cr 0 W E : N O O 0 0 al z -1.r a I.7 IC) • eO LC) LC) I-I C' N Co O ,--1 I- LC) m m l'-...i r 'y r N co co e N. •-•4 CO C .-a CL co N al e N n 1 C e W n ,--I NO N a N N N m 3 S N c s S p O O O S< O e is O O Iy !. � M M M M � • m m m m Ea ob a II Ig.0 Cl `` .3 Z • w • E b U rp Y �++ C Eei • C m 2 I--- N V ' ' 2 g N yY 1 e 111 V .2 a a aat 1 r - I. S 4 ° $ r2. O i 6 J e 6 a a a- a C 1 _ < - of co ii 01 N O N C r-I M _ 0: co Ol I •O u7 O co• O I �• C' cf' - N ct CO M 00 CO I ; w • I • 1 II .T.N N M I M ' 71 I - •0 I r-1 CO al V • co C co 2: • a N CO O -I i. l0 lD V O 0l - e G }.II M 01 ^ r-1 C N -' • •1 CI 0) ft CO N. u) O _1 n N. N Cr) c i r-1 -1 C 0 6 •. •• •• M •• M M a, W O 1 Z r r s o co e m V 2i U1 LO .i ; ?1 04 u7 O 0 ol- -. n N. <d 4 I1 N N ! - en m ... 0- , n Z .... n .-- W 1 a o F' _ Ca O C I M N W M M N I M Q r • CC C Q G V D = O 0 °: Z V N N W Y. n Y• 0 W i W I 2 2 d 6. J sI O N 0 O N 0 e N u) CO N - �O O— ~ • c . G . W 2 ui W ..0 to O 01 W 1 l0 COr-IC Z Z n n 0 L .mil W ! N u) N LO u) 5 c. N CO O Z M M 0 5. �� R W t! u) N. O N V .. Ln• •V .... co co 7 —q 12 C C _. "1 CO re e en `co -ii up up to C Q J it 0 �+ ^' 2 c III c M NUm i M M a VI Oao r •0 W v D q Na Z I Z I O O 0 O Z a 0 G VI I O CO N W J 10 j0 W N C7 < y Q N N - • IN 01 C. 5 N v N F N o in ti N. W I.0 ct O H r-1 N W M 49. CI 0 CO W E Z • • 0 8 E a W C N C • a c O N I lip It C N C • • C7 0. m .- N 0_ y Q C C C a. C_ rV- • L 'so — C p w N0- r0 O O ra l) to ++ E E o CO = I— N 3 . - In • Y C vi C i co O co -' • "' t0 N Vla N N N N • Y 0_ < • •• a s a i s E i O w s O S Z r h O . wi O • 920564. BUDGET ANALYSIS BREAKDOWN OF EXPENDITURES BUDGET LINE ITEMS PERSONNEL a, Salaries #OF POSMON TITLE HOURLY RATE ANNUAL %OF TIME SAL ATTRIB. POSITIONS SALARY ANNUALLY TO THIS GRANT 1 Director $16.03 $33,463.68 33% $11,043.01 1 Office Manager $9.22 $19,243.32 25% $4,810.83 1 Parent Um./Family Serv. Coordinator $8.91 $18,604.08 33% $6,139.35 1 Education Coord. $8.91 $18,604.08 33% $6,139.35 1 Health Coordinator $8.91 $18,604.08 33% $6,139.35 3 Teachers $7.95 $49,798.80 33% $16,433.60 5 Teacher aides $5.95 $62,118.00 33% $20,498.94 1 Cook $5.95 $12,423.60 33% $4,099.79 Total Salary $75,9QC.82 $75.304.22 Nan Federal ...... . .. . S8,1o0.Ct1! b. Fringe ...:................... Fica\Medicare at.0765• gross salary $5,760.77 Disability @.0051 rate • gross salary $384.05 Health1Dental--$119 match for each FTE•%of time (119.13•.33).(119.1•.25) $540.26 Life insurance.000263• gross income $19.81 Retirement @ 6% • gross salary $4,518.25 Workers comp; Teachers--gross salary' .03785 $622.01 Staff asst.--gross salary• .0029 $170.72 Total Fringe PA2$ $12,415.88 92A)564 (BUDGET LINE ITEMS PA 23 PA 2$khw.AXc"`Q ?A 20 NON LINE ITEM BUDGETED BUDGETED BUDGETED FEDERAL COST COST COST SHARE OCCUPANCY a. Rent 2,400.00 4,000.00 b. Utilities 750.00 c. Telephone d. Liability insurance 107.00 e. Maintenace(Bldg) 500.00 f. Storage 800.00 TOTAL OCCUPANCY 4,557.00 0.00 0.00 4,000.00 CHILD TRAVEL a. Veh. Operating exp. 9,450.00 b. bus/van/lease/rental 4,000.00 TOTAL CHILD TRAVEL 9,450.00 0.00 0.00 41 00 STAFF TRAVEL a. Out-of-town 750.00 300.00 b. Local 625.00 TOTAL STAFF TRAVEL 1,375.00 0.00 300.00 0.00 FOOD a. Children's 814.00 b. Parents/Vol/Staff 1,100.00 TOTAL FOOD 1100.00 0.00 0.00 814.00' FURNITURE&EQUIP. Classroom/Rec 500.00 120.00 Equip repair&Maint. 250.00 TOTAL FURNITURE&EQUIP 750.00 120.00 0.00 0.00 • 920564 BUDGET LINE ITEMS PA 23 PA 26 PA 20 NON UNE ITEM BUDGETED BUDGETED BUDGETED FEDERAL COST COST COST SHARE SUPPLIES a. Office 600.00 b. Postage 150.00 c. Maintenance 600.00 d. Classroom 1,500.00 120.00 2,346.00 e. Medical/Dental 600.00 75.00 f. Kitchen g. Janitorial 745.00 TOTAL SUPPLIES • ••• ••,•.4,195.00 195 D0 ff.00 2346.00 CHILD SERVICES a. Med/Screening Care 1,420.00 270.00 3,000.00 b. Dental Exams/Care 1,370.00 2,000.00 c. Mental Health 105.00 745.00 Assessment/Care d. Nutrition Consultant e. Speech Therapy 1,345.00 2,000.00 f. Special Ed. Consultant 750.00 1,000.00 TOTAL CHILD SVCS. 2,895 00 3,110.00 0.00 8100.00 PARENT SERVICES'. a. Parent Activities 450.00 b. Parent Travel 725.00 c. Child Care 100.00 TOTAL.PARENT SVGS 1275.00 0 fl0 0.00 0{Ip OTHER a. Audit 500.00 b. Data Processing c. Publications/ Subscriptions 75.00 d. Printing/Advertising 370.00 1,000.00 e. Staff Training 250.00 3,000.00 f. Indirect Costs 1,894.40 ;TOTAL OTHER 1,195.00 0 fl0 • 3,x.00 3,04928 920564 GRAND.TOTALS(In sal} 114,112'10 3,425.00 :. 3 LElQ 3ff "28 PA 23 MIGRANT HEAD START EXPANSION START UP COSTS Outdoor Equipment $ 5,000 Classroom Equipment & Supplies 10,000 15 Passenger Minivan 20,000 Office Equipment & Supplies 1,500 Facility Repair & Maintenance 5,000 Resource Materials 3,500 Total $45,000 Non-Federal Match Associated with Start up costs; Donated Equipment and Supplies $ 5,000 Donated Installation 4,000 Discounted Costs 2,250 Total $11,250 920S64 EXPANSION MIGRANT HEAD START BUDGET NARRATIVE PA 23 Occupancy a. Rent Estimated at an average cost of $200.00 per month per classroom for a total of $600.00 per month x four months = $2,400.00. b. Utilities Pays for the installation of telephones and program related charges. Pays for costs incurred for gas, electricity, water, sewage, etc. c. Child Liability Insurance Cost is at a rate of $2.149 per child x 50 children is $107.45. d. Maintenance Estimated cost includes costs incurred for the safety and upkeep of the facility to include: painting, plumbing, carpet cleaning. etc. e. Storage Estimated rate of $100.00 per month x 8 months = $800.00. Child Travel a. Vehicle Operating Expense Estimated costs are .90 per mile x 10,500 miles = $49,450.00. The Vehicle Operating Expenditures include the costs of gas and oil . repair and maintenance and vehicle liability insurance. Staff Travel a. Out of Town Travel Director to travel to Migrant Head Start Conference at $750.00 cost includes: room and board, registration, air fare and $37.00 per day per diem and mileage costs reimbursed at .25 per mile. b. Local Travel Pays for the travel of staff for recruitment. home visits and trainings, approximately 2500 miles at $ .25. 920664 Budget Narrative Continued Page Two Food . Children 's food costs are reimbursed by the Child Adult and Care Food Program. . Pays for parent and volunteer meals while assisting in the classroom during meal time hours. . Pays for staff meals, while in the classroom during meal time hours. Furniture and Equipment Classroom a. Pays for furniture used in the classrooms to include child sized tables and chairs, book shelves, water tables, etc. Also pays for outdoor gross motor supplies such as tricyles, wagons, etc. Furniture and equipment for Special Needs children will also be provided for. Equipment/Repair/Maintenance a. Pays to have damaged classroom and office equipment repaired and maintained. Su lies a. Office Pays for office supplies to include: paper, paper clips. pens/pencils, calendars, etc. b. Postage Pays for the cost of stamps and postage fees for program related activities. c. Maintenance Pays for materials needed for building maintenance to include: paint, light bulbs, plumbing materials, window replacements, etc. d. Classroom Pays for costs incurred for classroom materials to include: construction paper, finger paint, paint brushes , scissors, crayons, etc. Pays for special supplies and materials to be used by special needs children. e. Medical/Dental Pays for medical and dental supplies to include: first aide kits, tooth brushes, band aids. antiseptic. etc. Provides for special needs supplies that these children may receive optimal services. 920564 Budget Narrative Continued Page Three f. Janitorial Pays for supplies for the cleanliness of the building to include: toilet paper, paper towels, floor cleaner, mops, sponges . etc. Child Services a. Medical Screening/Care Pays for the children's physical examinations, sick child care and examinations by medical providers, prescriptions , etc. Also provides for the costs of special screenings and care for special needs children such as speech and OT/PT. All medical screenings and diagnostic examinations which are beyond the normal realm are provided on an as needed basis. b. Dental Health Examinations and Care Pays for children's dental screenings, examinations and care. c. Mental Health Assessments and Care Pays for Mental Health Assessments for children to include individual and group counseling. d. Speech Therapy Covers the costs incurred for children in need of Speech Therapy. The contract will include speech diagnostics, individual and group therapy, as well as, consultation. e. Special Education Consultant Provides for ECE Special Education Consulation to provide training and technical assistance to classroom staff and parents. Other a. Audit Pays for the annual audit for federal grants mandated by the Department of Health and Human Services. b. Publications/Subscriptions Pays for the purchase of Early Childhood Publications and program related publications and subscriptions. c. Printing/Advertising Pays for printing costs of program materials child and employee recruitment. 920564 Budget Narrative Continued Page Four d. Staff Training Pays for materials for staff training and orientation and trainers invited into the program for training purpose. Also pays the cost for two staff members to receive their Infant/Toddler CDA, the costs pays for training, the packet, LAT and necessary materials needed to pursue the CDA. $1,500.00 x 2 = $3,000.00 Other Parent Services a. Parent Activities Pays for parent activities such as Parent Policy Council Committee activities and parent trainings. b. Parent Out of Town Travel Pays for Parent Policy Council Committee's representative travel to the grantee's Policy Council Meetings. Pays $ .25 for mileage, $25.00 per day per diem and room and board. c. Child Care Pays for child care, so that parents can attend Policy Council Meetings, Parent Activities and trainings. 320564 ( c ., YyI 7 920$64 Part IV Program Narrative Table of Contents I. Objectives and Need for Assistance II . Results or Benefits Expected III. Approach A. Start-Up B. Information 1. General Information 2. Administration 3. Education 4. Health 5. Parent Involvement 6. Social Services IV. Geographic Location - (Attachment I) V. Statewide Needs Assessment Summary (Attachment II ) VI. Component Plan Summary and Program Operations Manual (Attachment III) VII. Letters of Need and Support VIII. Request for Proposal for Delegate Agency 920564 I . Objective & Need for Assistance The purpose of a Migrant Head Start Program to be operated on the Western Slope (Mesa and Delta Counties) is to provide the following services to eligible migrant families; 1) to enhance self-sufficiency, 2) to provide educational services, educationally appropriate for children 0-5. 3) health services, 4) nutritional services, 5) social services , 6) parental services and support, 7) enhance children's self-esteem and cultural pride. Eligible families are families with a child under the age of compulsory school attendance who change residence by having moved within the last 12 months from one geographic location to another, either intra-state or inter-state for the purpose of engaging in agricultural work which involves the production of and harvest of field and tree crops, whose family income comes primary (51% or more) from this work. These families will not include seasonal , settled out farm workers. Another purpose is to provide a safe, healthy and nurturing environment for children of migrant families. Migrant children accompanying their parents to the fields are placed in a potentially dangerous situation. It is the intent of the Family Educational Network of Weld County (FENWC) to provide migrant families with the assurance that their children are being provided with the best possible comprehensive educational program and health services as well as being free from the hazards of being in the fields and orchards. The Western Slope is Colorado's producer of orchard crops as well as onions, corn and other table produce. The area in need is comprised of Mesa and Delta counties (See Attachment I - Map) . Orchard crops require fewer migrants than do other crops in Colorado. According to data obtained from the Colorado Department of Education, Colorado Department of Migrant Health and Colorado Employment Services the estimated number of seasonal and migrant farmworkers is 2,500 (including dependent family members) . It was reported that between 75 to 100 children are in need of Migrant Head Start Services were in the orchards. As of this date there are no day care services available to this population other than care by relatives (at times as young as 8 years old) or day care centers costing the migrant families a minimum of $11.00 per day. (See Attachment II - Needs Assessment Summary). The importance of serving migrant children in Delta & Mesa Counties has increased with-in the last 3 years. Families with eligible children are flooding the area with multiple needs which include: poor nutrition, poor developmental stimulation. inadequate supervision while parents are working (which results in unnecessary illness and injury) , poor health and no means by which to receive care, poor dental health and limited access to needed job training and educational programs. 920564 PAGE TWO It is the intent of F.E.N.W.C. to provide much needed Migrant Head Start Services to the migrant families on the Western Slope, via a delegate agency. II. Results of Benefits Exeected The Family Educational Network of Weld County proposes to expand services to eligible Migrant children on the Western Slope, with a targeted enrollment of 50 children with a minimum enrollment of 5 handicapped children. Children under the care of FENWC'S Migrant Head Start Program will have the benefits of a quality comprehensive early childhood program, a sound nutritional program, complete health and handicap services as well as a safe secure environment as mandated in the Head Start Performance Standards (45 CFR part 1304). Parents will also receive direct and indirect services as mandated by the Social Services Regulations in Head Start Performance Standards and become active participants in the program and their child's educational careers as per the Parent Involvement Requirements (I-30) . We are proposing to enter into a delegate agency agreement with a local service provider all ready established in the area. At this time we feel it is inappropriate to have selected a delegate agency without having the assurance of funding in order to provide services in the area. The Family Educational Network of Weld County has been approached by various agencies interested in providing services to the migrant children which include: Rocky Mountain S.E.R. , Jobs for Progress and Hilltop Inc. (a local service agency) . To determine the agency best suited to deliver services to the migrant population the Family Educational Network of Weld County will send out a Request for Proposal (attached) in December of 1992. Request for Proposals for a delegate agency will be reviewed by a selection team to include: staff, parents and community agencies and the agency best suited for service delivery will be selected. We feel confident that once funding is received we will be able to secure a delegate agency within thirty (30) to sixty (60) days. The Family Educational Network of Weld County is currently coordinating services with the Colorado Department of Health Migrant Program, State JTPA and Employment Program, Child Adult & Food Care Programs, and Colorado Department of Education. The aforementioned programs have obligated to continue coordination and support to include Mesa & Delta counties. 9204 PAGE THREE With the implementation of a Migrant Head Start Program in Mesa and Delta counties the community will incur the following benefits: 1) The growers will have reduced liabilities due to a decrease in the amount of children in the orchards and fields. 2) Growers will also see an increase in productivity, as parents will be able to concentrate on their work rather than being preoccupied with the care of children. 3) Through case management offered families by the Migrant Head Start Program there will be more efficient referrals to agencies; therefore, decreasing the amount of work @ agencies and the amount of total time spent with families. 4) Employment will be offered during the summer therefore increasing the employment rate, in the counties. 5) Coordination with and referrals to educational and job training programs will help move families away from agricultural labor so that they may become stable contributing members to the community. Through the Migrant Head Start Program in Mesa & Delta counties we hope to achieve the following results: 1) Children will be in a safe, nuturing, developmentally appropriate environment and through this they will achieve high self-esteem, social competency and cultural pride. 2) Children with special needs will be placed in an intergrated nuturing environment which will enhance their development and self-esteem. 3) Families will receive needed services and begin to break away from the migrant stream. 4) The community will develop a greater understanding of the migrant farm worker contributions and impact upon the community. The Family Educational Network of Weld County proposes the following options: PA-23 - to provide comprehensive educational services for migrant children ages 0-5 and their families and to provide handicapped services to migrant children. PA-20 - training and technical assistance to provide CDA'S for teaching staff. 920564 PAGE SIX III. Approach A. Start-Up Recruitment of Delegate Aaency The Family Educational Network of Weld County will send out Request for Proposals (See Attachment) to local service agencies on the Western Slope in December of 1992. Request for Proposals will be submitted in January of 1993 and will meet the following criteria: 1) An ability to comply with and adhere to the Head Start Performance Standards especially the Parents I-30, establish an effective Parent Policy Committee and meet the Colorado State Department of Social services Rules and Regulations. 2) An established networking system with local community agencies and businesses. 3) An ability to meet all the goals and objectives as mandated by the grantee, and Head Start Regulations (45 CFR parts 1301, 1304, 1305 and 74). 4) A proven track record in working with low-income/ migrant families and knowledge of the needs specific to the migrant population and ability to recruit and serve eligible families. 5) An ability to meet the needs of the migrant families. 6) Have adequate licensed facilities for operation. The Request for Proposals will be received by a team to consist of grantee staff, parents and community agencies. The agency best suited to deliver Migrant Head Start Services will be selected. Training of Delegate Agency After careful selection of a delegate agency, intensive training will commence. Training will include: 1) Head Start Performance Standards and Regulations (45 CFR parts 74, 1301, 1304 and 1305) 2) Developmentally Appropriate Early Childhood Practices for children 0-5 (as established by NAEYC) 3) Nutrition 4) Health 920564 PAGE SEVEN 5) Special Needs/Mental Health 6) Parent Involvement/Establishing an Effective Policy Council Committee (I-30) 7) Recruitment and Eligibility 8) Cultural Awareness - Migrant Specific 9) Fiscal and Administrative Responsibilities 10) SAVI Training 11) Career Development The trainings will be conducted by staff from the Family Educational Network of Weld County. Inter-State Research Associates (IRA is the T/TA vendor for the Migrant Programs Branch) the Regional Access Project (RAP) and the consultants as deemed necessary. Delegate Agency Monitoring The Delegate Agency will be monitored annually by using the Grantee's Self Assessment Validation Instrument (SAVI ) as a guide. The Delegate Agency will also conduct an annual Self Assessment Validation Instrument to be submitted to the Grantee. The Grantee will also require monthly reports from the delegate agency to include: fiscal reports. recruitment/enrollment reports, staff reports. Policy Committee minutes . staff meeting minutes. etc. It is the intention of Family Educational Network of Weld County to select a delegate agency who is committed to run an effective Comprehensive Early Childhood Program and provide quality services to meet the needs of eligible children and their families. B. Statistical Information 1) General Information a. Number of children to be enrolled: 50 b. Number of handicapped children to be enrolled: No less than five (5). c. Number of families above and below the poverty income level (as established by OMB) whose children will be enrolled. 1. No more than ten (10%) per-cent of families with income above the poverty level will be enrolled. 2. No less than ninety (90%) per-cent of the families with income below the poverty level will be enrolled. Families in the low income category will be give priority for placement. 920564 PAGE EIGHT d. Number of hour per week of operation: 45 e. Number of weeks per year that the program will operate: 1. One (1) center for a minimum of sixteen (16) weeks. f. Number of teachers: 3 g. Number of paid teacher aides: 5 h. Number of classes: 3 1. Number of Infant Classrooms: 1 2. Number of Toddler Classrooms: 1 3. Number of Preschool Classrooms: 1 2. Administration (See Attachment III - Component Work Plan Summary) The Family Educational Network of Weld County (FENWC) Grant Application for the Migrant Head Start Program was developed by staff, parents, and the community. The Community Needs Assessment, was instrumental in preparing the grant, making necessary changes and establishing the goals and objectives for program expansion on the Western Slope for program year 1993-94. The Family Educational Network of Weld County's Migrant Head Start Program will operate a Migrant Head Start Program on the Western slope, adhering to the following specifications: (See Attachment III - Component Work Plans) . 920564 Proposed Calendar of Activities Program Year 1993-1994 TIME RESPONSIBLE STAFF DATE Request for Proposal Executive Director, December 5, 1992 to be disseminated Grantee Request for proposals Executive Director, January 31, 1992 due Grantee Selection of Delegate Executive Director February 28, 1993 Delegate Agency Training Director, Grantee March 1993 - On- Going Start-Up of Operation Delegate Director May, 1993 Closing of Operation Delegate Director October, 1993 920564 WESTERN SLOPE CENTER The Center on the Western Slope serves children from the Mesa and Delta Counties including the towns of Palisade. Fruita and Delta. Number of children to be served: 50 Number of handicapped children to be enrolled 5 (minimum) Length of program operation: 16 weeks (minimum) (June. 1993 - September 1993) Number of teacher to be hired: 3 Number of teacher aides to be hired: 5 Number of infants to be served: 10-15 Number of toddlers to be served: 15-20 Number of preschool age children to be served: 20 Number of home visits per year: 2 (minimum) Average time of home visits: 1 hour Number of classes: 3 Number of days per week of service: 5 Number of hours per day of service: 9 Number of days per year of service: 80 The Weld County Division of Human Resources provides administrative services to include: fiscal . personnel and contracts. The Delegate Agency representing the Family Educational Network of Weld County purchases services from local providers to ensure quality services to migrant families and their children. Health Services to include but not limited to: well child checks , physical examinations, immunizations, sick child visits, prescriptions and emergency services. Dental Services to include but not limited to: screenings and examinations, dental repair and work (excluding orthodenture) , cleanings and flouride, if needed. Special Needs Services to include but not limited to: developmental screenings and exams, speech diagnostics and therapy, physical therapy. occupational therapy, hearing screenings and any other testing or services a child may need. 920564 f 920564 e... r, a „a . - : - '' gin - ' : '' ma NEBR � � _< -�s,. ....a..� AN$,x s,,:-exx,� a .s... .,.... >.>sa.z :: v.H -a�..e RFr%F. < vw^ ✓X'dA ^ >f J • .J. 0 h y N • • on h • +�J a • >", T F N [. N — h .n p V >r9. i. F ® ooTe @II� N cre Ti xJ c c �vN. co M h U :n CO ho ®.a ? ).c `m J E �' c 6 00 a.-. P N '� Y Z, h Q m 7 Mt II tri y g C -I Z Cy 'J .• = V®G j -c a r. _ .NN T <a k"a Z.. C i V. . ® p 'S; F ... OEd o .c"yc 5-E u. R p 5 se m C \:c ItD m • .E ••-• �H 75 eon a cor i ® v head jli e.+ -iF o �" c® mY "- 3 r n N m c a Is Us. o‘..3 tr... 9co €a. S n.. al re S railZ ii L N--- t: O 0 aa c < x °- by v <Z 73 t. a �.//C� w� _ c 0 m< <O W e N '�. O O h A110 :_ 0J ` 09 CO mONQZ� y C 7 � ,, J v'i N m C mg c a U i o o .^.e -.� mg= q — fir_ gE Grand- ec �LL Kxy 1ild�� m - C C` N C: �,F Oy c' o n _c. me'= J 0 Q • C c y F 6 .. p.' N N U ,....t.- N • II : 0< s--- n m- = y g� b. OC - Zo _ �i•� _ vs ® N 3 ` r. E - UT �? N ®z , Y� ,n�$g C • h CJ !!aa'� iF � x. WEa� Z Oi' p • CO r to e. C R� < la N(n Y Yl® 6 Z C �E< N ` J ) C < wo VZ ma 4O VI U N ,m UWC __kc dy A il R - .o`..a E -- i ,,". _ r. �o e. -0z U _ c m is' p c z _ 1ppp.e� @g .... U C-, r �� N W 9v -,mil' -• R Sm R �0 0. g f...",� �^- na a .� •- m • �� Py.> k o la \ �2 O m v <w<, �% , P Z _ m = O j + ce LS_ - 12, m = n�Z H ..., . copi. . .... z,_ 00 O < s -a5. - Ill m •z O PEE y �..Z.,� uO-' m IN o I to,' • 3 J • 00< z o C.> Ica ' -!u+C .:1; arm -e.cr_.<L�c.. .,..€h=a>sz,.� � .x; -a:+a�. 3, ...e..,. vin ,_� - Hrin .?.2..1 _ u< m �oz GG N .: D P j - !7 C �. zVm t om , d� 920564 ATTACHMENT II COMMUNITY NEEDS ASSESSMENT SUMMARY The Western Slope is Colorado's producer of orchard crops and is comprised of three counties: Mesa. Delta and Montrose. The orchard crops require fewer migrant workers than do other crops in Colorado. Other labor-intensive crops in the area are dry onions, broccoli and sweet corn. Acreage for the crops has increased 70% in the past 10 years. The estimated number of seasonal and migrant workers is 2500 (including dependent family members) . It was reported that there were 60 - 70 eligible children in the orchards requiring Migrant Head Start Services. There are no day care services available to this population on the Western Slope, except for Rocky Mountain SER, Jobs for Progress . Head Start services, who received CCOBG funds to provide services for migrant children. They currently provide services to 25 children in Mesa County and 25 children in Delta County. The availability and accessibility of health care for migrant farm workers is very limited, as are adequate housing and nutritional services (WIC, etc). 920564 V / t- YC" CY � , * t ; am- t. C-1 L.C---Tr C -._, i - v ii/L-4--' --k-L .r--L 920564 ATTACHMENT III Component Work Plan Summary 3. Education The Delegate Agency representing the Family Educational Network of Weld County will implement a developmentally appropriate High/Scope Curriculum for children 3-5 years of age. This curriculum is based on the theory of Jean Piaget's cognitive development and is used by FENWC. The frame work for the curriculum is based on active learning around key experiences: Language Classification, Seriation, Number, Spatial Relations and Time. A Plan Do Review Process is used to help the child to think, problem solve and make decisions. Language is used in a developmentally appropriate manner to extend conversation in the child's dominant language. The children's physical , social and emotional development is also supported through a nuturing environment, using the child's dominant language. In the Infant/Toddler Program the use of the Small Wonder Curriculum is implemented. This curriculum addresses cognitive, physical , social and emotional development and is implemented using the child's dominant language. All children are screened using the DDST (Denver Developmental Screening Test) or other approved screenings within 30 days of enrollment. Progress of development is recorded on the CAR (Child Assessment Record) . Any children identified as having possible significant delays are referred for a complete assessment and diagnostic. Upon receiving diagnosis a child receives appropriate services. An individual education plan is developed for the child by the parent, teacher and appropriate provider. The child's progress is monitored and tracked throughout the time they are in the program. All information is sent with the family once they leave the area. 4. Health Component The following summary, outlines the procedures that will be implemented in the delivery of medical , dental , special needs , mental health, and nutritional services to migrant children and their families: Medical A local Health Clinic in conjunction with the Migrant Health Department provides services to the migrant centers on the western slope. 920564 Component Work Plans Continued The Social Services Component collects medical and health histories on every child during the enrollment process. The nurse reviews this information and conducts a health screening on children as they are enrolled. The screenings consists of weight and height measurements and a hematocrit. Physical examinations are conducted by the Colorado Department of Migrant Health or a local health vendor. A physician from local clinics visits the center a minimum of three times weekly to examine sick children and prescribe medication. The clinic provides open slots for migrant children throughout the week so that sick children can be seen on those days when the doctor does not visit. The Center is serviced by local Health Care Providers. The Migrant Head Start Center has a nurse who is responsible for the coordination of health and medical services provided to the children enrolled in the Migrant Head Start Program. Vision All enrolled children have their vision tested by qualified personnel . Children who fail the vision test or have 20/40 vision or worse in either eye are retested. If a child fails the test a second time, the are referred to an optometrist. Fees are paid for by Title XIX, Lions Club, Community Donations , or Migrant Head Start Funds. Hearing Hearing screenings are conducted in cooperation with local health providers or school districts. A Puretone Audiometer Test is done in sound proof booths by professional staff. Abnormal hearing is failure to respond in either ear below 15 db. at 500 cps. . 1000 cps. . 2000 cps. . and 4000 cps. Children failing this test receive further testing. Children who fail the second test are referred to an Ear, Nose and Throat Specialist. Possible treatment may include, myringatomy with tube placement, removal of impacted cerumen, and implantation of a selective hearing aide device. Funds for the services are obtained form Title XIX funds, private community donations, and Migrant Head Start funds. Immunization Immunization records and information are obtained during the enrollment process. Parents are informed of their child's immunization status. If parents do not have records and they can be located in another state, the Health Component strives to obtain the information to avoid the over immunization of children. If the child needs immunizations , parents are asked to sign a consent form to have arrangements made for these children to receive updated immunizations. 920564 Component Work Plans Continued Dental Dental screenings are done on all enrolled children (age appropriate) . Children identified with possible dental problems are then examined further by a dental hygienist. Examinations include. x-rays, and fluoride application. All needed dental treatment identified during the examination process is provided by local community health clinics and dentists. Mental Health The Mental Health Plan provides for the prevention of . the identification of. and early intervention of problems interfering with a child's overall emotional development. A consultant from a Mental Health Center provides the following services: assessment of child's emotional needs; service recommendations; direct services, such as parenting classes. family counseling, play therapy, and psychological testing. Booklets and information regarding the availability for services, workshops and in-services for Head Start staff are disseminated to staff and parents. Nutrition The Delegate Agency representative for the FENWC. Migrant Head Start Program must recognize the importance of nutrition for healthy, social , emotional and intellectual development. A balanced diet plays an important role in a child's ability to interact successfully, learn, achieve, have good relationships with other children his/her own age, and develop a good parallel play routine. Nutrition is an important part of FENWC'S Program. A substantial breakfast, lunch, and snack is provided to all children participating in the program. All menus include the four basic food groups, proper nutritional values for infants, toddler' s, and pre-school age children. All meals provided are nutritionally sound and prepared appropriately for the different age groups served. No limitations are set on the amount of food any child can eat and food is not used as a punishment or reward. The Delegate Agency will comply with USDA Guidelines as established by the Child/Adult Care Food Program, in order to receive reimbursement for nutritional expenditures. Cooking experiences for the children are conducted in the classroom (age appropriate) . Food projects are conducted on a monthly basis and assistance is given by the cooking staff, whenever possible. 920564 Component Work Plans Continued There will be in-depth training for cooking staff in meal preparation, use of equipment, ordering supplies , record keeping, and the adequate use of time and surroundings. Training includes information on the following: . four basic food groups • food preparation to accommodate all age groups . use of commodity supplemental foods . any concerns expressed by Migrant Head Start parents and staff • Child/Adult Care Food Program Handicap/Special Needs The FENWC Migrant Head Start Program Delegate Agency provides services to handicapped children, ten (10%) per-cent of the total number of funded slots. The following services are provided to special needs children in order to mainstream them into the program. a. Instructional Services The program provides special needs children with opportunities to improve their communication skills. assist them to function successfully in a school environment by providing them with positive preschool experiences. Specially designed activities will increase children with special needs social growth, give them a positive self-concept and interaction skills. Federal . State, and local resources are utilized to ensure that children and their families receive optimal services and support. b. Supportive Services FENWC'S Migrant Head Start makes every effort to establish an intrastate and interstate communication program for the exchange of students records, methods, concepts and materials, to assure that sequence and continuity are an inherent part of the migrant handicapped child's total educational program. Communication is developed and established among the FENWC Migrant Head Start Programs, the community and its agencies to ensure coordination of all available resources for the benefit of migrant handicapped children. Early and Periodic Screening Diagnosis and Treatment (EPSDT) funds for medical services will be used whenever possible to cover incurred medical , dental , and handicapped services, and costs. 920564 Component Work Plans Continued Pre-service training and in-service training is conducted to increase staff's awareness of their personal biases and possible prejudices toward handicapped persons by upgrading staff's skills for teaching migrant handicapped children. 5. Parent Involvement The importance of parent involvement in Migrant Head Start is unquestionable. For the past twenty-seven years. the success of Head Start, as a Comprehensive Early Childhood Program, has been due to extensive parent involvement. FENWC Migrant Head Start Program is committed to the principle that parents, with adequate support, can provide a home environment that stimulates children to be successful in their educational endeavors. Migrant Head Start encourages parents to take advantage of opportunities offered to them by the Migrant Head Start experience. Parent participation includes: . Involving them in decision making . Involvement as paid staff, volunteers, and observers in the classroom . Working at home with their child(ren) , in cooperation with Migrant Head Start staff, to support the child(ren) 's experiences . Involvement in the development of a parent education plan The plan by the Delegate Agency to involve parents in center activities will include: Open House/Family Nights - Four (4) minimum. Open House/ Family Nights will be conducted during the summer program. Parents will have the opportunity to visit their child(ren) ' s center, visit with their child(ren) ' s teacher(s) , visit with their child(ren) 's classroom(s) , and discuss any concerns with the staff. Also, the parents will have the opportunity to meet and socialize with other families. Each Family Night will consist of: a dinner provided by the program; speakers; film presentations; and distribution of educational materials regarding health, parenting, and services available in the community. etc. All the materials and presentations will be provided in Spanish and English. Parents will be encouraged to participate in the Parent Policy Committee (PPC). 920564 Component Work Plan Continued Each classroom will select one (1) parent as a representative and one parent as an alternate to the Parent Policy Committee. The Parent Policy Committee will meet three (3) times during the summer months, and adhere to all regulations as outlined in the Head Start Performance Standards , The Parent I-30. One parent from the Delegate Agencies Policy Committee will be elected to represent that site on the Policy Council at the grantee level . The Migrant Policy Council Committee works in conjunction with the Family Educational Network of Weld County's Policy Council to ensure that their needs are specifically addressed and represented in overall program planning. Parents living out of state will receive minutes from all meetings and correspondence regarding all programmatic planning to ensure their representation and input. If necessary and if budget allows parents will be provided with transportation and lodging to attend meetings. Parents are encouraged to visit the center/classroom when they are not working because of weather or unavailability work. Visiting the classrooms offers parents the opportunity to become better acquainted with their child(ren) 's teacher. Teachers also learn much about the child(ren from the parents . inorder to enhance the quality of care that each individual child receives while in the program. Parent Education - Agencies such as Community Colleges. Health Centers and the Migrant Health Department offer adult classes for families. Classes are offered in nutrition, child development, birth control , first aid. GED, english and other topics in which the families show interest. The Delegate Agency will assist in the coordination of these educational efforts by disseminating information; participating as presenters; and encouraging parents to attend, by offering free child care and transportation as needed. 6. Social Services An outreach and recruitment process systematically ensures enrollment of eligible children. Recruitment activities include: networking with community agencies; advertising in newspapers and on radio stations, in both English and Spanish; visiting migrant labor camps; and placing posters in migrant health centers, food stamp office, Job Service Offices, etc. 920564 Component Work Plan Continued A family needs assessment is conducted for every family participating in the program. The needs assessment identifies the interests, desires, goals. needs and strengths of the family. A case management approach is used after completion of the Family Needs Assessment to ensure that families needs are met. The Family Services Component provides direct services and advocates for migrant families by networking with local social service agencies, community organizations, volunteer organizations . etc. The main goal is to determine how Migrant Head Start can help families to attain self-sufficiency. Close relationships have been established with local employment and training programs. such as JTPA Programs. Employment Services . Community Colleges and those programs which target low-income migrant families. Direct services that Migrant Head Start provides to migrant families include: free child care while family members attend workshops and GED classes; transportation to the center, so parents may attend meetings , volunteer in the classroom. etc. . clothing (which has been donated to the program) for Migrant Head Start family members. These and other direct services are provided in part or all by fundraising efforts and local business donations. Families are also referred to other agencies in an effort to meet their needs. 920564 THE FAMILY EDUCATIONAL NETWORK OF WELD COUNTY PROGRAM OPERATIONS MANUAL 920564 Family Educational Network of Weld County Program Planning Management Annual Review of Community Needs Assessment The Family Educational Network of Weld County (FENWC) Program initiates an annual review of community needs each year for each program. This review provides the program with the following information. . Number of low-income families in the Weld County Area for Head Start, for Migrant Head Start the number of low-income families inservice areas. . Number of children between the age of three years and compulsory school age for Head Start. For Migrant Head Start the number of migrants birth through compulsory school age. . Which communities should be considered for center locations. . Number of children with handicapping conditions in the different communities. . Number of ethnic groups and their percentages of the total population. . Changes in the community such as: increase/decrease of population, unemployment levels, health problems, etc. The information will be obtained from local agencies. State Census Bureau Office, Social Services/Welfare Department, Community Health Centers, State Department of Labor and Job Services Offices, Public Schools , and other state and county departments providing other family services. The information collected provides a clear perspective of the current needs of the community. Procedures for Program Plans Development A needs assessment process is initiated immediately after the end of each program year. Staff from each component area, parents, and members of the Parent Policy Council participate in the exercise. Two full days are set aside to complete this process. The first day is utilized to discuss each program component area. The following information is considered during the needs assessment process: 920564 . Results of Annual Community Needs Assessment Review . Results of Annual Self-Evaluation (SAVI) . Program Information Reports . Internal Reports (Fiscal and Programmatic) . Objectives for each component area for the year just ended . Staff Program Evaluation . Were the Objectives Achieved? . If not achieved, why not? . Which procedures did work well and which ones did not? . If procedures did not work, why not? All this information is utilized to develop a list of recommendations to correct problems identified and to improve procedures. Objectives for each component area and for all the overall programs are established. The Annual Work Plans are developed based on this needs assessment. The final draft is presented to the Parent Policy Council for approval before sending it to Regional Office as part of the Program's Annual Grant Application for the following fiscal year. In these meetings the data collected through the Community Needs Assessment Review, programmatic data, program funding level , community resources, and any other relevant information is considered to determine the best option to meet the needs of the community. The program option recommended by this group is then presented to the Parent Policy Council for approval . The Parent Policy Council will approve as is, will recommend approval with modifications, or will disapprove. If the option is not approved by Parent Policy Council , a new set of meetings will take place to review the concerns expressed by the Parent Policy Council . The program option will not be submitted to ACYF unless it is approved by the Parent Policy Council . Monitoring Procedures The Family Educational Network Of Weld County (FENWC) Director is responsible to collect all the necessary information from all the component areas and complete the PIR Report. This report is submitted to National and Regional Office. Programmatic/Fiscal Quarterly Report. Each component submits a quarterly report to the FENWC Director. The reports are reviewed and compiled into one draft which is sent to the appropriate ACYF Office. Copies of the report go to Parent Policy Council , Grantee Board, and the Executive Director. Copies of the report are made available to each component to be reviewed by all the program's staff. The Programmatic Quarterly Report identifies hew well objectives are being achieved. Performance Standards are being met, staff are performing assignments, and services are being provided as planned. The Fiscal Office in the Weld County Division of Human Resources submits the fiscal quarterly report to the Regional Office. A Quarterly Financial Report is also submitted to the FENWC Director, who in turn presents the report to the Parent Policy Council and to other staff members. 920564 An Internal Monitoring Unit is set up through the Weld County Division of Human Resources to ensure that all records are correct ana that we meet compliance demands as established by HHS/ACYF Head Start Performance Standards. In-kind Monthly Report - This report is issued by the Family Services Component. The report is submitted to the FENWC Director and to the Fiscal Officer. Attenaance Analysis - The teaching staff turns their monthly attendance sheets into the Director. The Director does the attendance analysis to ensure the program is meeting the 85% A.D.A. Monthly reports are kept on file. Absenteeism Report - The teaching staff submits, on a weekly basis, a report to the Family Services Component on the number of children absent, the length of their absence and the reason for the absence. This report helps to identify families who moved out of the community, families with special needs, children with health problems, etc. Internal Communications System The FENWC Program has established a communications system which includes both written and oral communications. The Program does utilize a formal written communications system which includes: Each staff member receives copies of written program policies, program regulations, manuals, instructions, guidelines, plans, program reports, financial reports, and minutes of meetings. Written informal communication includes: announcements, newsletters, notes, advertisements, surveys, and questionnaires. Formal oral communications system includes: monthly general staff meetings, monthly CDC meetings, monthly Parent Policy Council meetings, weekly teacher meetings, weekly coordinator's meetings , training sessions as scheduled in the T/TA Plan, workshops as scheduled in the T/TA Plan, and performance appraisals performed every six months on each staff member. Informal oral communication systems includes: announcements, discussion groups , talks with staff and parents, telephone calls, etc. Internal Reporting System A reporting and record keeping system has been established for each component area. Records and reports are periodically reviewed by the Director. A comprehensive filing system is maintained on all families enrolled in the program. All family ana child information is input in our Child Plus III, Software. Enrollment information/family characteristics is kept by the Family Services/Parent Involvement Component. Health and nutrition information is maintained by the Health Component. Education ana Special Needs information is found in the respective components. 920564 Information is disseminated through formal meetings, written reports, posted memorandums and guidelines. Coordinator meetings are held each week. Written reports are submitted to the Director and Parent Policy Council as required. Internal memorandums as well as policy statements from Human Resources Department and Regional Office are distributed to each coordinator to share with their staff and Policy Council . Minutes of staff, Parent Policy Council , and Coordinator's meetings are disseminated and posted. Annual Self Assessment The Annual Self Assessment (SAVI) is conducted by the Parent Policy Council and community representatives. Training for the SAVI team takes place during the first quarter of the program. Training is conducted by past SAVI team members and FENWC's Administrative Staff. There is a minimum of eight hours provided for training. Members of the team include: FENWC Director, parents, staff from the different components, Policy Council members, and at least one member of the grantee board. The training includes reading and discussing the following documents: Head Start Performance Standards, the I-30.2, and all applicable local and state regulations. The following subjects are also discussed during the training: purpose of the self assessment, elements of the assessment process, responsibilities of the assessment team and of the individual team members, attitudes of team members towards staff and parents, assessment techniques, how to document assessment information, confidentiality, and when and where to return findings. After training is completed teams are selected to evaluate each component. Reading of the component plans and documentation, interviews, and observations are carried out in April for the Regional Program and August for the Migrant Program. A final report then is developed and presented to the whole Parent Policy Council and to the FENWC Director. The Director takes the report back to the FENWC staff to discuss the findings and to develop a plan of action in response to the findings. Meetings take place with all the people involved and the plan of action is developed. The final plan is presented to Parent Policy Council for approval . The SAVI results and the action plan response to each of the findings is submitted to the appropriate office as part of the Programmatic Quarterly Report. The SAVI results are utilized in the planning process for the following school year. Personnel Management The Personnel Management System is coordinated with the Personnel Department of Human Resources. The classification system includes: . Position Job Description with duties and responsibilities outlined as well as definition of job requirements. . A current wage scale with correspondence step level increases based on experience. 920564 Job Descriptions contain qualifications for each position as they relate to the duties and responsibilities of the position. Job Descriptions are reviewed yearly by the FENWC Staff. Recruitment and selection for staff position are done through the Weld County Personnel Department, and coordinated by Personnel Director at Human Resources and the FENWC Director. The system provides for: . Internal promotion based on qualifications. . Outside advertising for positions that cannot be filled internally or with parents. . Formal interviews which include FENWC Administrative Staff, a Community Representative and a member of the Parent Policy Council and an Affirmative Action Officer. . Reference and backgrounds checks are done on the person selected from the interview. . Hiring recommendations are made by the FENWC Director to the Executive Director of Human Resources Department and to the Parent Policy Council for their approval . Wage comparability is analyzed according to similar positions within county government. Fringe benefits correspond to those received by all county employees. Performance Evaluations are conducted semi-annually on all staff to determine eligibility for step grade increases as well as promotions. All evaluations are filed in the personnel department at Human Resources. Employees are promoted from within the FENWC Program based upon qualifications and aptitude. (Staff development is primarily accomplished through the CDA//HSSR Program. This applies only to teachers, otherwise training for administration positions and assistant positions is primarily done via T/TA Workshops, and courses in the local community college. The handbook on Personnel Policies and Procedures is given to staff members to clarify work expectations, annual leave, attendance, travel , etc. 1. The Weld County Personnel Policies and Procedures is a compilation of both County and Human Resources Personnel Policies. 2. The Head Start Performance Standards "The Parents" 70.2 is included as part of the Personnel Policies and Procedures. Grievances that cannot be resolved at the program level are referred to the Affirmative Action Officer at Human Resources. If they are still not resolved the grievance can be taken to the Personnel Grievance Board, (which must include a Head Start Parent) , a part of Weld County Government. County Personnel and Policies also define nepotism and the prohibition of practicing political activities. 920564 Family Educational Network of Weld County Policy For Entry Level Positions (Teacher Aides, Cook, Family Services Worker, and Health Aides). 1. These positions will be advertised in-house. 2. Application will include a resume and a print out of the applications, Job Service Applications. All applicants must be registered with Job Service. 3. Applications will be screened by a committee consisting of FENWC staff, a Parent Policy Council Representative, and a Community Representative. . 4. Interviewees chosen will consist of the most qualified participants. 5. All chosen applicants will be interviewed by the same screening panel according to Human Resources Policies and Procedures. The interview panel must include Parent Policy Council Members. 6. The name of the most qualified applicant will be presented to the Parent Policy Council and to the Executive Director of Human Resources for approval . If approved the applicant will be offered the position. 7. If there are no qualified in-house applicants the position will be opened up to parents and the general public and the aforementioned procedures will be followed. For Upper Level Positions (Education Coordinator, Family Services Coordinator and Health Coordinator) 1. Positions will be advertised, according to the County Policy, within Human Resources staff first. 2. Positions will then be advertised to the public, including parents. 3. Usual procedures for interviews will be followed to ensure receiving all applications for all qualified persons interested in the positions. Personnel File and Record System A central file is maintained at the Department of Human Resources on all FENWC employees. The file includes employer contracts , performance evaluations, educational achievements, counseling forms, and any additional information related to change of position or promotion. Financial Management System The Department of Human Resources is responsible for the fiscal management of the FENWC Program. All financial records, accountability for funds and property, and budget reports are generated by the Fiscal Department of Human Resources. Annual Financial Audit The Annual Financial Audit is carried out under the auspices of the Human Resources Fiscal Department. 920264 Insurance Coverage Liability Insurance fur FENWC children is part of the overall County Insurance Plan. This policy covers basic liability for all FENWC program functions. There is an additional rider to the policy which specially covers accidents involving preschool children to cover any other possible contigencies affecting FENWC children. Code of Conduct The employee Code of Conduct is part of Weld County Personnel Policies and Procedures. Free Competition Requirement Procurement transactions are conducted under strictest guidelines established by the grantee, Weld County Board of Commissioners. Procurement Procedures Purchasing policies are established by the grantee and include the following provisions: 1. Any item over $50.00 in value must be competively bid out to local suppliers within the county. 2. There must be a minimum of three bids. 3. Accounts are established in local stores for all other consumables as well as durable items less than $50.00 in values. 4. Purchases from approved vendors are limited to $50.00 per week per vendor. 5. Food is purchased from two major wholesalers that deliver weekly. 6. There are three FENWC Members authorized to purchase from local vendors. 7. The FENWC Director pre-authorizes purchases, amounts and verifies each purchase before invoices are sent to Human Resources for payment. 8. Special provisions are made for the purchase of educational materials and equipment that can only be procured outside of the county. 9. Disbursement ledgers and accounts are maintained by the Department of Human Resources. Non-Expendable Personal Property Requirement Property records are maintained on all items with a useful life of more than one year and a purchase price of over $300.00. A card index system is used to maintain a current inventory and includes item location, description, serial number, and quantity. A physical inventory is normally taken each year. 920564 Participant Eligibility The Family Educational Network of Weld County Program has a formal written enrollment plan to ensure that all low-income families are served by the FENWC Program. This plan includes the following provisions: 1. A selection committee comprised of FENWC staff, representatives from outside agencies, and parents. 2. Applications are screened by the selection committee based on a priority list of need. 3. Priorities are established based on age, income eligibility, special needs , mono-lingual status, child abuse, and hardship category (refer to application approval process document) . 4. Provisions are made for recruiting eligible children throughout the duration of the program year. A waiting list of eligible children is maintained to fill vacancies as they occur. 5. Income is verified for all families enrolled in the program primarily from previous year. 1040 form, W-2 forms are verified using the State Social Security W-6 records. Enrollment and Attendance 1. Full enrollment is accomplished within thirty calendar days of school year. 2. Enrollment is maintained at a level of approximately 320 children for the Regional Program and 335 for the Migrant Program. 3. A monthly analysis is made of absentees and of average daily attendance. Documentation is kept on absenteeism reports. Monthly attendance analysis are kept on file. Buildings and Grounds Maintenance Janitorial Services are provided by Weld County's Building and Grounds Department. They are providing us with 1.50 FTE' janitors. Janitorial services include the cleaning and upkeep of the building and the maintenance and overall repair of the building. Buildings and Grounds will inspect regularly and make recommendations for building repairs and maintenance (painting, roof repair, plumbing, etc. ) . Staff Development The Director, Coordinators and CDC determine the training needs of staff and schedule trainings accordingly. All efforts are made for support staff to attend classes and workshops by flexing hours (if needed) , scheduling trainings when children are not in session or during program breaks. Trainings will be formally addressed in the T/TA plans put together by the Career Development Committee. 920564 FENWC Hiring Procedures When a position(s) becomes available for FENWC. the Executive Director either approves or disapproves this position based on need and budget. Once the position is approved, the position information sheet is posted in-house for a period of five (5) working days. In-house means the staff who are currently employed by Human Resources (if two positions are available only one position information sheet is posted and the two individuals are selected from this) . Those who apply in-house must submit an In-House Transfer Request form and submit to HRD Personnel . If only one person applies for the position and is qualified, that individual can be offered the position unless the Program Director wants to look at other candidates. If the Program Director wants to look at other candidates, then the position is advertised to the parents and the public for five (5) working days after the position has been advertised. When the position closes to the public, all applications are reviewed by a screening committee which consists of the Head Start Director and/or supervisor for the area the position is vacant for, at least one (1) parent, and a community representative. The Screening Committee selects individuals based on whether they meet the requirements for the position. i .e. . experience, education, etc. Interviews are then scheduled for the individuals who were selected by the Screening Committee. The Interviewing Committee consists of the Head Start Director and/or supervisor, at least one (1) parent, a community representative, the Affirmative Action Officer, and any other individual (s) deemed necessary by the Head Start Director. Special attention is given regarding employment of relatives and Conflict of Interest. Per the Weld County Personnel Policy Handbook it states: Employment of Relatives In accordance with Section 4-2 of the Weld County Home Rule Charter an appointing or employing authority may not employ or request the employment of any person who is related to him as spouse, parent. child, brother, sister or in-law. A supervisor may not have a relative as defined above placed under him for supervision. Conflict of Interest Per Section 16-9 of the Weld County Home Rule Charter. no County officer. member of an appointed board, or employee shall have any interest in any enterprise or organization doing business with Weld County which might interfere with the unbiased discharge of his duty to the public and the best interest of the County. This restriction shall not apply where the officer member of an appointed board, or employee's department has not direct contact or business transaction with any such enterprise or organization. Specifically: A. 6. 920564 FENWC Hiring Procedures Page Two In the event a question arises as to possible conflict of interest between any County officer, member of an appointed board. or employee, and any enterprise or organization doing business with Weld County. the question will be presented to the County Council for review, investigation, decision, and resolution. The judgment and decision of the Council shall be considered final ana shall be made a matter of public record. The Interviewing Committee makes their decision from the individuals interviewed. Reference checks are then conducted on the top candidate(s) . If reference checks come back good. then a police background check is conducted. If the police background check comes back clear then this individual is recommended to the Executive Director for hire. The Executive Director is the only individual with the authority to hire or fire individals. Once the Executive Director gives the approval , the selected individual is offered the position. The parent(s) who helps conduct the interview acts on behalf of the Parent Policy Council in approving the individual . The name of the individual hired is then brought before the Parent Policy Council for their infor- mation and formal board approval at the regular monthly meeting. The Parent Policy Council has voted its selection in the screening and interviewing process. The formal board approval cannot deviate from the hiring process. If anyone has a concern with the hiring process. this should be immediately taken to the Executive Director of the Weld County Division of Human Resources. 920564 / /c.C Ly 92€1564 ROCKY MOUNT AN JOBS FOR PROGRESS, INC. June 19, 1992 Mr. Walt Speckman, Executive Director Weld County Division of Human Resources Family Educational Network of Weld County 520 13th Avenue Greeley, Colorado 80631 Dear Mr. Speckman : Rocky Mountain SER, Jobs for Progress, Inc. , a Colorado statewide community based non—profit organization strongly endorses your application to expand Migrant Head Start services to Colorado' s Western Slope. Rocky Mountain SER currently is the Head Start Grantee for both Mesa and Delta Counties and also administers HHS/OCS and DOL JTPA funded Migrant and Seasonal Employment and Training Programs in both counties. It is our considered view that day care for Migrant Farmworkers is a vital and pressing need, especially in the counties mentioned. The major labor-intensive crops in the area are dry onions, broccoli , sweet corn and fruit orchards. The fruit orchards that were devastated by frost during the last two years have been replenished and will require additional farmworkers. According to our most recent projections, there is a definite labor demand for approximately 1 , 100 seasonal farmworkers in the area. Projections also indicate that approximately 400 families with eligible Head Start children reside in the area during the planting and harvesting season, then leave the area and return to their• home base in October. Rocky Mountain SER has more than ten years of direct experience working with migrant farmworker•s in Colorado' s Western Slope. We definitely see the need for a Migrant Head Start and support you in your grant request. Sincerely, Angelo P1. Velasquez ) "'-- Director of Operations 924.r%4 STATE OF COLORADO pF CO� COLORADO DEPARTMENT OF EDUCATION 4.74vAr 201 East Colfax Avenue h cry`- Denver,CO 80203 `14,W** FAX: (303)830-0793 *Ian x June 15, 1992 William T.Randall Commissioner of Education Richard A.Laughlin Department of Health and Human Services Deputy Commissioner ACF/ACYF/Migrant Head Start Bureau 300 C Street SW Switzer Building, Room 2225 Washington, D.C. 20201-0001 To Whom It May Concern: The Migrant Education Program works to administer services to Colorado's migrant and seasonal farmworkers. We regularly meet and work with parents, students and education and health care professionals. We know firsthand of the unique needs of the migrant and seasonal farmworker family. We strive to educate this segment of Colorado's population and to communicate the availability of supportive service programs. We are particularly proud of the cooperative effort and support each server program lends to the overall success of the whole. We congratulate the Migrant Head Start Program on the success with which they have been able to deliver the maximum resources towards providing effective care to the migrant farmworker children. We heartily support and endorse the migrant Head Start Program throughout Colorado. We have seen the difference their services make to the community. They provide a very needed and necessary service that is invaluable to the migrant and seasonal farmworkers. Their continued success impacts the success of all associated and related programs.Siner j tizryt�lrc.�U„ /� David C. Pimentel, Ed.D. Supervisor Colorado Migrant Education Program DCP/cmb STATE OF COLORADO DEPARTMENT OF LOCAL AFFAIRS of co<o� OFFICE OF RURAL JOB TRAINING �/ �,1900 ,. Grant Street, Suite 800 j�"g / Denver, Colorado 80203 »/Hie i' Phone(303) 894-7410 FAX 13031 894=7416 ---- - TDD: (303) 866-5300 Roy Romer Governor Larry Kallenberger Executive Director June 17, 1992 I-Dwight Steele Director Mr. Walt Speckman, Director Weld County Department of Human Resources P.O. Box 1805 Greeley, CO 80632 Dear Walt: This letter is in support of your Migrant Head Start program application for the Grand Junction, Delta, and Montrose areas. There is a significant number of migrant workers in this area, and we feel they would benefit from the Head Start program. Sincerely J. DWIGHT STEELE, Director Office of Rural Job Training JDS/mva 920S6►4 j I✓i z5 G<_ /1 ) c 920554 REQUEST FOR PROPOSAL WELD COUNTY DIVISION OF HUMAN RESOURCES FAMILY EDUCATIONAL NETWORK OF WELD COUNTY MIGRANT HEAD START PROGRAM The Weld County Division of Human Resources' Family Educational Network of Weld County (FENWC) is accepting request for proposals from Human Services Agencies which have an interest in providing Migrant Head Start Services, for fifty (50) children birth through 4 years , as a Delegate Agency. If dollars are received the program will commence May, 1993, to: Walter 3. Speckman, Executive Director Weld County Division of Human Resources P.O. Box 1805 Greeley, Colorado 80632 1. Statistical Information: a. number of weeks of service b. number of hours of service per week c. number of centers, locations, and number of classrooms d. number of teachers and teacher aides e. are your centers licensed? if so include license number 2. Staff qualifications and job descriptions. 3. Organizational Chart 4. A brief overview of the agency. 5. Current audit and financial statement. 6. Programmatic and fiscal monitoring system. 7. Description of the families and children to be served. 8. How you propose to recruit clients. 9. Description of the services to be provided to the children, and service delivery. Also, make reference to how handicapped children will be served. 10. Please submit an estimated budget, please include start-up cost needs. 11. How your agency collaborates and interfaces with other community and state agencies, please include a list of agencies with whom you have contracts. 12. How the community will benefit from Migrant Head Start Services provided by your agency. 13. How you propose to meet a 20% In-Kind requirement. 14. Describe your child transportation system and a copy of the last safety inspection and maintenance policies. If you need further information please telephone Linda Luna at (303) 356-0600. 920564 mEmoRAnDum To George Kennedy, Chairman Date June 22, 1992 Board of County Commissioners Wcut COLORADO From Walter J. Speckman, Executive Director, Human Resources Application for Migrant Head Start Expansion and Start Un for Subject: the Western Slope of Colorado (Delta and Mesa Counties) Enclosed for Board approval are three (3) Anplications for Migrant Head Start Expansion and Start-Up Costs. This Expansion Grant is for the Western Slone of Colorado (Mesa and Delta Counties) to provide services to fifty (50) Migrant Head Start Program. PA 23 - $117,537.00 PA 20 - 3,300.00 PA 23 45,000.00 (Start-Up) TOTAL 165,837.00 920564 d LOA Pal Hello