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Home My WebLink About910040.tiff RESOLUTION RE: APPROVE CONTRACT BETWEEN THE COLORADO TRUST AND THE WELD COUNTY HEALTH DEPARTMENT AND AUTHORIZE CHAIRMAN TO SIGN WHEREAS, the Board of County Commissioners of Weld County, Colorado, pursuant to Colorado statute and the Weld County Home Rule Charter, is vested with the authority of administering the affairs of Weld County, Colorado, and WHEREAS, a Contract between the Colorado Trust and the Weld County Health Department has been presented to the Board, and WHEREAS, the term of said Contract is two years, with the further terms and conditions being as stated in the Contract, a copy being attached hereto and incorporated herein by reference, and WHEREAS, after study and review, the Board deems it advisable to approve said Contract. NOW, THEREFORE, BE IT RESOLVED by the Board of County Commissioners of Weld County, Colorado, that the Contract between The Colorado Trust and the Weld County Health Department be, and hereby is, approved. BE IT FURTHER RESOLVED by the Board that the Chairman be, and hereby is, authorized to sign said Contract. The above and foregoing Resolution was, on motion duly made and seconded, adopted by the following vote on the 9th day of January, A.D. , 1991. BOARD OF COUNTY COMMISSIONERS ATTEST: � � WELD COUNT , _• ORADO Miv1i/ /' ctivit Weld County Clerk to the Board r� Gordo . --cy94g: rman ‘,Zr..{A.; 1 By'4�/1 U Deputy C1e to e Board Geor e Kennedy, Pro-Tem APPROVED AS TO FORM: �4�, a a/4,- _ -"�� Constance L. Harbert / ,��,xz2 /4; , County Attorney C. W. Kirby / C k�1 6'// ?,LAC y �I W. H. Webstel 910040 i _ / , i THE - COLORADO TRUST Grant Contract Grantor Grantee The Colorado Trust Weld County_Health Department One Civic Center Plaza 1517 16th Avenue Court 1560 Broadway, Suite 875 Greeley, CO 80631 Denver, CO 80202-9697 (303) 837-1200 Project Title: Prenatal, Labor and Delivery Care Initiative Grant Number: 90120 Project Period: Two. Years Total Amount of Grant: $173,800 Grant Project Director: Randolph L. Gordon, MD MPH Checks made payableto_Weld County Health Department The following conditions are hereby accepted and agreed to as of the date indicated: On behalf of The Colorado Trust: On behalf of the Grantee: Dater 067 i9P/ Date_ 1/9/91 Signature:� 3Zti C6. C7( Signature: Name: Jean D. Merrick Name: Gordon E. Lacy Title: Program Officer Title: Chairman, Board ,thf)County Commissioners NOTE: The following conditions apply to all grants Reporting requirements I govening awarded by The Colorado Trust. Your thi6 .grant differ from those signature constitutes full acceptance by you enumerated in this contract for and the Grantee organization. You must attach either: a resolution of the Grantee's items No. 3 and No. 5. Report Board of Directors (or other governing forms will be distributed during board) authorizing acceptance of this the first quarter of the grant. specific grant, or a letter from the President - - or Executive Director warranting the signatory authority to bind the Grantee organization to this contract. _ jo � '� "Aid =},a 1 I( C'_CR T. ' -p , ,. 'UT U . Y CLERK -10 THE i.,1±%.,0 THE COLORADO TRUST Grant Contract Conditions In accepting the Grant from The Colorado D. No part of the Grant shall be used for a of Grant Trust, the Grantee accepts and agrees to grant to another organization without prior comply with the following conditions: written approval of The Colorado Trust. 1.Purpose and Administration. The 3• Budget. Expenditures of the Grant Grant shall be used exclusively for the funds must adhere to the specific line items purposes specified in the Grantee's Project in the approved Project budget. Transfers Proposal, as approved by The Trust, which among line items(increases and decreases) is considered to be pan of this grant are restricted to five hundred dollars($500) contract(herein, the "Project"). or ten percent(10%) of the approved line item amount, whichever is greater. If a The Grantee will directly administer the transfer in excess of this restricted level Project being supported by the Grant and becomes necessary, the Grantee shall agrees that no Grunt funds shall be promptly request authorization from the disbursed to any organization or entity. Vice President, Administration for The other than as specifically set forth in the Colorado Trust by letter, giving full details. Project proposal. Such transfers may not be made without prior written approval by The Trust. Except as otherwise noted, all copyright interests in materials produced as a result of 4.Accounting and Audit. The Grantee this Grant shall be owned by the Grantee. shall keep a systematic record on a fund reds, The Trust, however, retains a royalty-free, accounting basis of the receipt and !eV non-exclusive and irrevocable license to disbursement of funds and expenditures reproduce, publish, alter, or otherwise use incurred under the terms of the Grant, and or authorize others to use any such the substantiating documents (such as bills, materials for Trust proposes. invoices, cancelled checks, receipts, etc.) shall be retained in the Grantee's files for a 2. Use of Grant Funds. period of not less than four (4) years after expiration of the Project Period. The A. No part of the Grant shall he used to Grantee agrees to promptly furnish copies carry on propaganda or otherwise influence of such documents upon request from The legislation (within the meaning of Section Trust. 4945(d)(I) of the Internal Revenue Code). The Grantee agrees to make available its B. No part of the Grant shall be used to books and records to The Trust at attempt to influence the outcome of any reasonable times. specific public election, or to carry on, directly or indirectly, any voter The Trust, at its expense, may audit or have registration drive (within meaning of audited the books and records of the Section 4945(d)(2) of the Internal Revenue Grantee insofar as they relate to the Code). disposition of the Grant by The Trust, and the Grantee shall provide all necessary C. The Grantee shall not use any part of the assistance in connection therewith. Grant funds to provide a grant to an individual except for compensation or expense reimbursement to employees of, or consultants to, the Grantee within the scope of their employment. 2 THE COLORADO TRUST Grant Contract 5.Reports. Narrative and financial reports Grantees are required to prepare a news shall be furnished by the Grantee to release, in accordance with Grant TheTrust according to this .schedule: for Guidelines, describing the agency and the single event grants, 90 days following event; program to be carried forth as a result of for one-year or less than one year grants, 90 The Trust's support. days after completion; for multi-year grants, 30 days prior to closure of each year. The Grantee shall .send to The Trust copies In addition, for multi-year grants, a final of all books, papers, manuscripts, films, project report shall be submitted 90 days video tapes, and other materials which it alter the expiration or termination of the produces that are related to the project grant. supported by The Trust. The narrative shall include a report on the 6. Grant Tax Status. The Grantee use of the funds in compliance with the represents that it is either a governmental terms of the Grant, the progress made by entity or a nonprofit, tax exempt the Grantee toward achieving the Grant organization as defined in Section 501(O(3) purposes, and any problems or obstacles of the Internal Revenue Code and is not a encountered in the effort to achieve the private foundation as defined in Section Grant purposes. 509(a) of the Internal Revenue Code. The Grantee shall immediately give written The financial report should be in the same notice to The Trust if the Grantee ceases to format as the approved Grant budget, and be exempt from Federal Income"Pax under should show the amount budgeted for each Section 501(O(3) or its status as not a line item, the amount expended against private foundation under section 509(a) is each line item as of the date of the report materially changed. The Grantee agrees to and the unexpended portion in each line. apply the proceeds of the Grant solely to Totals should be shown for each of the three exempt purposes specified in Section columns. If an encumbrance system is 170(c)(2)(B) of the Internal Revenue Code. used, encumbrances should be shown in a separate column from cash expenditures. It is expressly agreed that any change in the Grantee's tax status or any use by the The Trust, at its expense, may monitor and Grantee of the Grant proceeds for any conduct an evaluation of operations under purpose other than those specified in the Grant, which may include visits by Section 170(c)(2)(B) of the Internal representatives of The Trust to observe the Revenue Code will terminate the obligation Grantee's program, procedures and of The Trust to make further payments operations and to discuss the program with under the Grant. the Grantee's personnel. 3 n . rvlix THE COLORADO TRUST Grant Contract Conditions 7. Certification Required for Grants If the Grant is terminated prior to the of Grant Used for Research Involving Human Project Period, the Grantee shall, upon Subjects. If the Grant is to be used in whole request by The Trust, provide to The Trust or in part for research involving human full accounting of receipt and disbursement subjects, the Grantee hereby certifies that of funds and expenditures incurred under an institutional review board, which applies the Grant as of the effective date of the ethical standards and the criteria for termination. The Grantee shall repay approval of grants set forth in Department within thirty (30) days of the end of the of Health and Human Services policy for Project Period all Grant funds unexpended the protection of human research subjects as of the effective date of termination and (45 C FR part 46, as amended from time to all Grant funds expended for purposes or time), has determined that the human items allocable to the period of time subjects involved in this Grant will not subsequent to the effective date of experience risk over and above that termination. If the Grant is terminated involved in the normal process of care and prior to completion, The Trust, at its are likely to benefit from the proposed option, may request return of equipment research program. purchased with Grant funds. S. Grant Reversion and Termination. 9. Limitation, Changes. It is expressly Any portion of the Grant unexpended at understood that The Trust by making this the completion of the Project or at the end Grant has no obligation to provide other or of the Project Period shall be returned to additional support to the Grantee for The Trust with the final report, which is due purposes of the Project or any other 90 days after the end of the project period. purposes. Any changes, additions or deletions to the conditions of the Grant The Trust, at its sole option, may terminate must be made in writing only and must be the Grant at any time if(i) the Grantee jointly approved by The Trust and the ceases to be exempt from Federal Income Grantee. Tax under Section 501(OO) of the Internal Revenue Code; (ii) the Grantee's status as 10. Special Conditions. The Grantee not a private foundation under Section accepts and agrees to comply with the 509(a) of the Internal Revenue Code is following special conditions (if no special materially altered; or(iii) in The Trust's conditions are imposed, so state): judgment, the Grantee becomes unable to carry out the purposes of the Grant, ceases None to be an appropriate means of accomplishing the purposes of the Grant, or fails to comply with any of the conditions hereof. 4 WELD COUNTY HEA: 1 DEPARTMENT I. BUDGET DESCRIPTION REQUESTED YEAR 1 THE SUPPORT COLORADO APPLICANT TRUST TOTAL EXPENSES I. PERSONNEL Salaries Project Director 5% 1,890 1,890 Project Coordinator 100% 10,257 10,257 Case Manager 100% 17,253 17 ,253 Case Manager 100% 11,502 11,502 Epidemiologist 5% 1,438 1,438 Office Technician 100% 5,825 5,825 PDPC Members 5,760 5,760 Fringe Benefits 17% 1, 545 7,622 9,167 Sub-Total Personnel 10,633 52,459 63,092 II . OPERATIONS EXPENSE Supplies and Materials 2,000 2,000 4,000 Printing and Copying 1,000 1,000 2,000 Telephone 905 905 1,810 Postage 250 250 500 Staff Travel 1,500 1,500 Utilities 1,230 1,230 Computer Supplies 250 250 500 Sub-Total: Operations 4,405 7 ,135 11,540 Sub-Total: Personnel & Operations 15,038 59,594 74,632 III.INDIRECT COSTS Rent -0- 1,230 1,230 Incidental Overhead 21,851 2,979 24,830 Sub-Total Indirect Cost 21,851 4,209 26,060 TOTAL EXPENSES 36,889 63,803 100,692 First year salaries and expenses are based upon the percentage of time the personnel will work the first year. See work plan for calendar. I loo 1+O I. BUDGET DESCRIPTION (Continued) REQUESTED YEAR 2 THE SUPPORT COLORADO APPLICANT TRUST TOTAL EXPENSES I . PERSONNEL Salaries Project Director 58 1,890 Project Coordinator 1008 1,890 13,676 13,676 Case Manager 1008 23,010 23,010 Case Manager 1008 23,010 23,010 Case Manager 508 Epidemiologist 58 11,505 11,505 1 Office Technician 1008 ,438 ,438 7 PDPC Members 7, 767 7,767 5,760 5,760 Fringe Benefits 178 1,545 13,425 14,970 Sub-Total Personnel 10,633 92, 393 103,026 II. OPERATIONS EXPENSE Supplies and Materials 2 5,000 Printing and Copying ,500 2,500 1,000 2, 500 3,500 Telephone 1,206 1,206 2,412 Postage 500 500 Staff Travel 1,000 Utilities 3,000 3,000 Computer Supplies 1,230 1,230 250 250 500 Sub-Total: Operations 5,456 11, 186 16,642 Sub-Total: Personnel & Operations 16,089 103,579 119,668 III.INDIRECT COSTS Rent 1,230 1,230 Incidental Overhead 36,805 5,179 41,984 Sub-Total Indirect Cost 36,805 6,409 43,214 TOTAL EXPENSES 52,894 109,998 162,882 Q itOt-1.O MEMORAnDum Gordon E. Lacy, Chairman 111111kBoard of County Commissioners January 8, 1991 To Date / Jeannie K. Tacker, Business Manager, Health Department, / COLORADO From Colorado Trust Grant Contract Subject: Enclosed for Board approval is the contract between the Weld County Health Department and The Colorado Trust. The Colorado Trust has awarded the Weld County Health Department $173,800 for the period January 1, 1991 through December 31, 1992. The money will be used to carry out the objectives of the Prenatal, Labor and Delivery Care Initiative that was submitted to the Colorado Trust. If you have any questions, please feel free to contact me. J KT/j a 910040 Hello