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Home My WebLink About901528.tiff COMPREHENSIVE ANNUAL (fw aim \ FINANCIAL Wilk REPORT COLORADO Year Ended December 3l , 1989 COUNTY of WELD STATE of COLORADO COMPREHENSIVE ANNUAL FINANCIAL REPORT COUNTY OF WELD STATE OF COLORADO YEAR ENDED DECEMBER 31, 1989 Issued by: Department of Finance & Administration Donald D. Warden, Director Finance and Administration INTRODUCTORY SECTION „ 4 t COLORADO TABLE OF CONTENTS Paee INTRODUCTORY SECTION Table of Contents 1 Letter of Transmittal 7 Government Finance Officers Association Certificate of Achievement for Excellence in Financial Reporting 19 Organization Chart 20 Principal County Officials 21 FINANCIAL SECTION INDEPENDENT AUDITORS' REPORT 23 GENERAL PURPOSE FINANCIAL STATEMENTS COMBINED BALANCE SHEET - ALL FUND TYPES AND ACCOUNT GROUPS . . . 26 COMBINED STATEMENT OF REVENUES, EXPENDITURES AND CHANGES IN FUND BALANCES - ALL GOVERNMENTAL FUND TYPES AND EXPENDABLE TRUST FUNDS 28 COMBINED STATEMENT OF REVENUES, EXPENDITURES AND CHANGES IN FUND BALANCES - BUDGET AND ACTUAL - ALL GOVERNMENTAL FUND TYPES 30 COMBINED STATEMENT OF REVENUES, EXPENSES AND CHANGES IN RETAINED EARNINGS/FUND BALANCES - ALL PROPRIETARY FUND TYPES, PENSION TRUST AND NONEXPENDABLE TRUST FUNDS 32 COMBINED STATEMENT OF CHANGES IN FINANCIAL POSITION - ALL PROPRIETARY FUND TYPES, PENSION TRUST AND NONEXPENDABLE TRUST FUNDS 33 NOTES TO FINANCIAL STATEMENTS 34 COMBINING INDIVIDUAL FUND AND INDIVIDUAL ACCOUNT GROUP FINANCIAL STATEMENTS AND SCHEDULES GENERAL FUND BALANCE SHEET 57 SCHEDULE OF REVENUES AND EXPENDITURES, BUDGET AND ACTUAL . . . . 58 SPECIAL REVENUE FUNDS EXPLANATIONS OF INDIVIDUAL FUNDS 63 COMBINING BALANCE SHEET 64 -1- TABLE OF CONTENTS - (CONTINUED) Paee SPECIAL REVENUE FUNDS (Continued) : COMBINING STATEMENT OF REVENUES, EXPENDITURES AND CHANGES IN FUND BALANCES 66 Road and Bridge Fund - Schedule of Revenues and Expenditures, Budget and Actual 68 Social Services Fund - Schedule of Revenues and Expenditures, Budget and Actual 69 Conservation Trust Fund - Schedule of Revenues and Expenditures, Budget and Actual 71 Contingent Fund - Schedule of Revenues and Expenditures, Budget and Actual 72 Public Health Fund - Schedule of Revenues and Expenditures, Budget and Actual 73 Human Resources Fund - Schedule of Revenues and Expenditures, Budget and Actual 74 Solid Waste Fund - Schedule of Revenues and Expenditures, Budget and Actual 77 Housing Authority Fund - Schedule of Revenues and Expenditures, Budget and Actual 78 CAPITAL PROJECTS FUND EXPLANATION OF INDIVIDUAL FUND 79 BALANCE SHEET 80 CAPITAL EXPENDITURES FUND - SCHEDULE OF REVENUES AND EXPENDITURES, BUDGET AND ACTUAL 81 ENTERPRISE FUND EXPLANATION OF INDIVIDUAL FUND 83 BALANCE SHEET 84 SCHEDULE OF REVENUES AND EXPENSES COMPARED WITH BUDGET . . . 85 -2- TABLE OF CONTENTS - (CONTINUED) Page INTERNAL SERVICE FUNDS EXPLANATIONS OF INDIVIDUAL FUNDS 87 COMBINING BALANCE SHEET 88 COMBINING STATEMENT OF REVENUES, EXPENSES AND CHANGES IN RETAINED EARNINGS 90 COMBINING STATEMENT OF CHANGES IN FINANCIAL POSITION 92 Motor Vehicle Fund - Schedule of Revenues and Expenses Compared with Budget 93 Printing and Supply Fund - Schedule of Revenues and Expenses Compared with Budget 94 Computer Services Fund - Schedule of Revenues and Expenses Compared with Budget 95 Insurance Fund - Schedule of Revenues and Expenses Compared with Budget 96 PBX Fund - Schedule of Revenues and Expenses Compared with Budget 97 TRUST AND AGENCY FUNDS EXPLANATIONS OF INDIVIDUAL FUNDS 100 COMBINING BALANCE SHEET 102 STATEMENT OF REVENUES, EXPENSES AND CHANGES IN FUND BALANCES - ALL PENSION TRUST FUNDS 104 COMBINING STATEMENT OF REVENUES, EXPENDITURES AND CHANGES IN FUND BALANCES - ALL EXPENDABLE TRUST FUNDS 105 Health Insurance Fund - Schedule of Revenues and Expenditures, Budget and Actual 106 Flexible Spending Fund - Schedule of Revenues and Expenditures 107 SCHEDULE OF REVENUES, EXPENSES, AND CHANGES IN FUND BALANCE - NONEXPENDABLE TRUST FUND 108 COMBINING STATEMENT OF CHANGES IN ASSETS AND LIABILITIES -- ALL AGENCY FUNDS 109 -3- TABLE OF CONTENTS - (CONTINUED) Paee GENERAL FIXED ASSETS ACCOUNT GROUP SCHEDULE OF GENERAL FIXED ASSETS - BY SOURCE 111 SCHEDULE OF GENERAL FIXED ASSETS - BY FUNCTION AND ACTIVITY . . 112 SCHEDULE OF CHANGES IN GENERAL FIXED ASSETS - BY FUNCTION AND ACTIVITY 113 GENERAL LONG-TERM DEBT ACCOUNT GROUP SCHEDULE OF GENERAL LONG-TERM DEBT - BY SOURCE 115 STATISTICAL SECTION Tables Relating to Bonded Debt 117 General Governmental Expenditures by Function 118 General Revenue by Source 118 Property Value, Construction, Bank Deposits and Other Economic Indications 120 Property Tax Levies and Collections 121 Assessed and Estimated Actual Value of Taxable Property 121 Property Tax Rates and Tax Levies - All Overlapping Governments . 122 Special Assessment Collections 123 Computation of Legal Debt Margin 124 Demographic Statistics 125 Principal Taxpayers 126 Miscellaneous Statistics 127 Insurance In Force 129 Salaries of Principal Officials 130 Surety Bond Coverage for Principal Officials 130 Private Purpose Revenue Bonds 131 Retirement Plan Required Supplementary Information 132 Computation of Direct and Overlapping Bonded Debt - General Obligation Bonds 133 -4- TABLE OF CONTENTS - (CONTINUED) Page COMPLIANCE SECTION INDEPENDENT AUDITORS' REPORT ON SUPPLEMENTAL SCHEDULE OF FEDERAL FINANCIAL ASSISTANCE 135 Supplemental Schedule of Federal Financial Assistance 136 Schedule of Findings & Recommendations 145 INDEPENDENT AUDITORS' REPORT ON INTERNAL CONTROLS (ACCOUNTING AND ADMINISTRATIVE) BASED ON A STUDY AND EVALUATION MADE AS PART OF AN AUDIT OF THE GENERAL PURPOSE FINANCIAL STATEMENTS AND ADDITIONAL TESTS REQUIRED BY THE SINGLE AUDIT ACT 148 INDEPENDENT AUDITORS' REPORT ON COMPLIANCE WITH SPECIFIC REQUIREMENTS APPLICABLE TO BOTH MAJOR AND NONMAJOR FEDERAL FINANCIAL ASSISTANCE PROGRAMS 151 INDEPENDENT AUDITORS' REPORT ON COMPLIANCE WITH THE GENERAL REQUIREMENTS APPLICABLE TO MAJOR FEDERAL FINANCIAL ASSISTANCE PROGRAMS 153 INDEPENDENT AUDITORS' REPORT ON THE INTERNAL CONTROL STRUCTURE IN ACCORDANCE WITH GOVERNMENT AUDITING STANDARDS (INCLUDING APPENDIX) 154 INDEPENDENT AUDITORS' REPORT ON COMPLIANCE BASED ON AN AUDIT OF THE GENERAL PURPOSE FINANCIAL STATEMENTS PERFORMED IN ACCORDANCE WITH GOVERNMENT AUDITING STANDARDS 157 -5- • a Art DEPARTMENT OF FINANCE AND ADMINISTRATION PHONE(303)3564000 EXT.4218 P.O.BOX 758 GREELEY,COLORADO 80632 winiC. Honorable Board of Commissioners County of Weld 915 10th Street Greeley, CO 80631 Dear Board Members: The comprehensive annual financial report of the County of Weld, State of Colorado for the fiscal year ended December 31, 1989, is hereby submitted. Responsibility for both the accuracy of the data, and the completeness and fairness of the presentation, including all disclosures, rests with the County. To the best of our knowledge and belief, the enclosed data are accurate in all material respects and are reported in a manner designed to present fairly the financial position and results of operations of the various funds and account groups of the County. All disclosures necessary to enable the reader to gain an understanding of the County' s financial activities have been included. The comprehensive annual financial report is presented in four sections: introductory, financial, statistical and single audit. The introductory section includes this transmittal letter, the government's organizational chart and a list of principal officials. The financial section includes the general purpose financial statements and the combining and individual fund and account group financial statements and schedules, as well as the auditors' report on the financial statements and schedules. The statistical section includes selected financial and demographic information, generally presented on a multiyear basis. The County is required to undergo an annual single audit in conformity with the provisions of the Single Audit Act of 1984 and U.S. Office of Management and Budget Circular A-128 , Audits of State and Local Governments. Information related to this single audit, including the schedule of federal financial assistance, findings and recommendations, and auditors' reports on the internal control structure and compliance with applicable laws and regulations, are included in the single audit section of this report. The funds and entities related to the County of Weld that are in our Comprehensive Annual Financial Report include those of separately administered organizations that are controlled by or dependent on the County. Control or dependence is determined on the basis of budget adoption, taxing authority, funding, scope of public service, ability to influence operations, - designation of management, and appointment of the respective governing board. —7— Honorable Board of Commissioners - Continued: Based upon the foregoing criteria, the financial statements of the following organizations are included in the accompanying financial statements: Weld County Housing Authority -- The Board of County Commissioners appoints the five member board. The majority of funding provided is from state and federal housing grants of which the County is the primary recipient and sponsor. The operation is reported in the Housing Authority Fund, a Special Revenue Fund. Weld County Public Health Board -- The Board of County Commissioners appoints the seven member board and the Director of Public Health. Substantial funding is provided by the County for the operation of the Public Health Department. The Public Health Department's operations are reported in the Health Fund, a Special Revenue Fund. Weld County Retirement Board -- The Retirement Board consists of five members, four appointed by the Board of County Commissioners and the fifth being the elected County Treasurer. The County funds half of the retirement program which covers substantially all permanent, full-time employees of Weld County. The operation of the plan is accounted for in the Weld County Retirement Fund, as a Pension Trust Fund. Weld County Finance Corporation -- This corporation has three officers who are employees of the County. Funding is through sale of bonds. The operation is accounted for as a non-expendable trust fund. The following organizations are not part of Weld County and are excluded from the accompanying financial statements: North Colorado Medical Center -- The Board of County Commissioners appoints a seven member Hospital Board of Trustees that in turn appoints five of the eleven Normedco Board of Directors. Normedco is a holding company of which the North Colorado Medical Center (NCMC) is a non- profit subsidiary operating the hospital. The County commits no funding. The NCMC has the ability to incur its own debt and its operations are financed totally by patient revenues. Greeley-Weld Airport Authority -- The County Commissioners appoint two of the five Airport Authority Board members. The County has contributed approximately 5% of the funds for capital construction. The Authority has full autonomy under Colorado State law, can incur debt, and funds its operations totally from user fees. Weld Library District -- The County Commissioners, together with the concurrence of the city councils of seven participating municipalities, appoint the seven member Library District Board. The Library District Board has total autonomy under the State Library Act to incur debt, establish budgets, and levy property taxes to support the district's library system. Honorable Board of Commissioners - Continued: The County provides the full range of County services contemplated by statute or charter. These include general government functions, public protection and safety, health, social services, human resource services, public improvements, road and bridge operations, planning and zoning, and general administrative services. ECONOMIC CONDITION AND OUTLOOK Weld County is located in northeastern Colorado. It ranks as the fourth most productive agricultural county in the nation and third most productive oil and gas county in the Rocky Mountain Region. As a result it has been substantially impacted by the agricultural and energy economic downturn the last few years. However, in the last two years the local economy has shown steady economic improvement. Companies announcing commercial/industrial projects in 1989 projected an addition of 1,177 new full-time jobs , and approximately $122 million in total investments over the next 1-2 years. Statistics like these, when coupled with consistently lower unemployment, say that Weld County is a good place to do business, a fact that was confirmed when talking with employers in 1989. They cited such things as labor force and work ethic, transportation, government cooperation, and quality of life as a few of the reasons for doing business in Weld County. Over the past few years, existing industry activity has played a vital role in the growth and health of our local economy, and 1989 was no exception. Approximately 21% of the new jobs announced and 68% of the new investment can be attributed to existing industry activities . In an attempt to nurture existing industry growth, the Economic Development Action Partnership (EDAP) , which is jointly funded by Weld County, City of Greeley, and private industry, assisted many firms with training and employment needs, financing assistance and information, expansion plans , advice on working with local and state government agencies, enterprise zone information, and a variety of other services. The tax savings provided by the Greeley/Weld Enterprise Zone to employers throughout the County played an important role in the expansion of companies and location of new companies to the area. Some of the companies that announced major expansions in 1989 are listed below: —9— Honorable Board of Commissioners - Continued: 1989 ADDED EXISTING COMPANY EXPANSION INVESTMENT $MPLOYEES Metal Container, Windsor $20 million 28 Plastic Art Products, Greeley $200,000 20 Weld County Garage, Greeley $500,000 3 Western Sugar, Greeley $1 million -- NCMC, Greeley $3.3 million 30 Harsh Hydraulics, Eaton $250,000 10 Distortions Unlimited, Greeley $100,000 35 R A R Woodworking, Greeley $750,000 5 Hewlett Packard, Greeley $675,500 116 Longmont Foods , Weld $4.8 million 10 Monson Brothers, Weld $320,000 -- Universal Forest Products, Windsor $150,000 -- Waldbaum Farms, Hudson $116,000 -- Macrum Building Systems, Greeley $105,000 -- NorColo Transportation, Evans -- 20 Formby Ford, Ft. Lupton $400,000 -- Puma Steel, Evans $300,000 6 Eastman Kodak, Windsor $32 million -- Roche Construction, Greeley $780,000 -- Platte River Steel, Greeley $64,000 15 Public Service Co. , Weld $7 .5 million -- Greeley Gas, Weld $1.3 million -- Of equal importance is, of course, EDAP' s prospecting/marketing activities to find new firms. EDAP commenced an active nationwide marketing effort in 1989 to tell industries about our area. A direct mail program, national advertising, trade shows, and direct calls and referrals have generated a lengthy list of leads , and 27 solid prospects. The Pioneer TeleTech location was a direct result of our prospecting program, as well as several smaller firms. This program is now well established and should show even better results in 1990-91. Among the new companies announced in 1989 to which EDAP provided assistance were: 1989 NEW NEW COMPANY EXPANSION INVESTMENT EMPLOYEES Army National Guard, Greeley $300,000 104 p.t. Baxter Health, Evans $300,000 16 Colorado Wood Design -- 10 Specialty Products, S. W. Weld $1.2 million 5 Colorado Grease, Ft. Lupton $710,000 15 Mountain Factory Outlet, S. W. Weld $18 million 250 Windsor Building Components, Windsor $100,000 2 McLane Western Co. , S. W. Weld $15 million 400 Wixco Services, Hudson $520,000 8 Pioneer Tele Technologies, Greeley $2.4 million 280 —10— Honorable Board of Commissioners - Continued: Weld County is fortunate to have a diverse group of employers that support continued growth through expansion of existing companies, or new company locations. In summary, 1989 was a very good year in Weld County for economic growth. Improvements were evidenced by: . Announcements by new and existing industrial employers of expansions resulting in 1,177 new full-time jobs, and $122 million in business investment. . The number of employed individuals increased by 1,806. . Unemployment dropped to a year-end rate of 5.2%. . Estimates of personal income showed an increase of 8% . . Retail sales were up by 9%. . Bank deposits were up $60. 3 million. . Building permits were up 11.2%. MAJOR INITIATIVES For the Year: In preparing the 1989 budget the Board identified a number of programs to enhance service delivery to the citizens of Weld County. Resources were devoted to the Assessor's Office to add staff and new computer enhancements to cope with the new legislatively mandated reappraisals. Community Corrections funding was substantially increased to deal with the state prison overcrowding problem. Strong lobbying efforts through Colorado Counties, Inc. led to the passage of HB 1012 in 1989 that increased road and bridge funding of Weld County' s infrastructure by $1,167,000 in 1990. Funding will increase by $1,400,000 in 1991. The revenue source is additional gas tax. In the area of public assistance Weld County transitioned from "welfare diversion" to the new federally mandated JOBS program causing major program restructuring in this service area. The development of the E-911 emergency telephone system remains on target for a September, 1990 operational date. In the area of capital improvements Weld County completed a 142 acre industrial park with the assistance of an Economic Development Agency grant in the amount of $640,000. The industrial park contains 62 acres which will be used for County facilities, and the remaining 80 acres will be made available as an incentive for economic development activities to attract industry to Weld County. A new office complex to house the Human Resources Department was completed in 1989. The County jail was remodeled to add 24 —11— Honorable Board of Commissioners - Continued: beds for inmates and to provide for a recreational area for inmates. The construction of a $1.78 million County motor vehicle service center was completed in May, 1989. In addition, the County created a new local improvement district to finance road improvements in the Knaus, Casa Grade, and Antelope Hills Subdivisions . For the Future: Additional portions of Weld County became a state-designated Enterprise Zone in 1989. The designation remains effective through July 1, 1995. This designation provides certain tax incentives for private enterprise to expand and for new businesses to locate in economically depressed areas of Weld County. The new industrial park Weld County developed is part of the Enterprise Zone and will be incorporated into future incentives for industries to locate in Weld County. The marketing of Weld County will be done with an aggressive prospecting program that will market Weld County to business and industry all over the USA and in some foreign countries. The marketing will be done by EDAP. The County participated with United Way, school districts, and municipalities in doing a comprehensive needs assessment of the County. The survey involved the use of a questionnaire and was conducted with the assistance of the University of Northern Colorado marketing department. The top needs identified were more jobs, mental health services, a solution to the drop- out problem, child care, and senior services. The results were incorporated into programs funding for 1990. In May of 1989, construction began on the new Denver Airport which is scheduled for completion in 1995. The site of the new airport is less than 15 miles from the southern border of Weld County. The spin-off growth from the airport is expected to positively impact Weld County from Greeley south. The County is positioning itself to deal with this growth as it impacts land use, transportation, human service requirements, and economic development. Department Focus: Beginning in 1989 the financial system now integrates the accounting, purchasing, outstanding warrant, budget, payroll, fixed asset, and accounts receivable systems into one overall system for financial management. The entire system, as implemented, has on-line inquiry capabilities for all departments and on-line input for accounting, purchasing, and payroll staff. A new automated system was used for the preparation of schedules used in the annual audit and in the preparation of the financial statements . The cost accounting system for the road and bridge system was revamped and updated to comply with new statutory requirements in 1990. —12— Honorable Board of Commissioners - Continued: FINANCIAL INFORMATION Management of the County is responsible for establishing and maintaining an internal control structure designed to ensure that the assets of the County are protected from loss, theft or misuse and to ensure that adequate accounting data are compiled to allow for the preparation of financial statements in conformity with generally accepted accounting principles. The internal control structure is designed to provide reasonable, but not absolute, assurance that these objectives are met. The concept of reasonable assurance recognizes that: (1) the cost of a control should not exceed the benefits likely to be derived; and (2) the evaluation of costs and benefits requires estimates and judgments by management. Single Audit. As a recipient of federal and state financial assistance, the County also is responsible for ensuring that an adequate internal control structure is in place to ensure compliance with applicable laws and regulations related to those programs. This internal control structure is subject to periodic evaluation by management and external auditors . As a part of the County' s single audit, described earlier, tests are made to determine the adequacy of the internal control structure, including that portion related to federal financial assistance programs, as well as to determine that the County has complied with applicable laws and regulations . The results of the County' s single audit for the fiscal year ended December 31, 1989 indicated no instances of material weaknesses in the internal control structure or significant violations of applicable laws and regulations. Budgeting Controls. In addition, the County maintains budgetary controls. The objective of these budgetary controls is to ensure compliance with legal provisions embodied in the annual appropriated budget approved by the government's governing body. Activities of the general fund, special revenue funds , and debt service fund are included in the annual appropriated budget. Project-length financial plans are adopted for the capital projects funds. The level of budgetary control (that is, the level at which expenditures cannot legally exceed the appropriated amount) is established at the department level. The government also maintains an encumbrance accounting system as one technique of accomplishing budgetary control. Purchase orders which result in an overrun of department balances are not released until additional appropriations are made available. Encumbered amounts lapse at year end. However, encumbrances generally are reappropriated as part of the following year' s budget. As demonstrated by the statements and schedules included in the financial section of this report, the government continues to meet its responsibility for sound financial management. As with the financial section, all dollar amounts presented in tables in the remainder of this letter are expressed in thousands. —13— Honorable Board of Commissioners - Continued: GENERAL GOVERNMENT FUNCTIONS Revenue for general government functions including General, Special Revenue, Capital Projects and Expendable Trust Funds totalled $61,921,653 in 1989 , an increase of 9.6% over 1988. General property taxes and specific ownership taxes produced 34.3% of general revenue, equal to 1988. The amount of revenue from various sources and the increases over 1988 are shown in the following tabulation: Increase Percent (Decrease) Revenue Sources Amount of Total from 1988 Taxes $ 21,192.8 34.3% $ 1,578 .7 Licenses and Permits 608.2 0.9% 32.5 Intergovernmental Revenue 29,296.2 47 .4% 1,936 . 3 Charges for Services 1,938.9 3.1% 306 . 7 Fines and Forfeits 66.6 0.1% 31.1 Miscellaneous Revenue 6,998.3 11.3% 1,446.0 Fee Accounts 1.811.6 2.9% 118.6 Total S 61,912 .6 100.0% 5 ,449 .9 The mill levy for property taxes collected in 1989 is 19.268, up 2.349 mills , or 13.9%. The assessed valuation for 1989 was $1,021,298,920, which is down $78,859,610 or 7 .2% from the prior year. The decline is primarily attributed to a decline in residential property of $44.3 million caused by the change from 18% to 16% of actual value, state property of $6.2 million, and vacant land of $2.5 million. The final mill levy was changed from 18.726 due to the granting of tax credits for any 1989 tax adjustments back to the 1987 property taxpayer per SB184 that was passed by the Colorado State Legislature in 1988. While other local goverments were restricted to a 5.5% property tax increase in 1989, Weld County, due to the Home Rule Charter, is restricted to 5%. Current tax collections were 97.9% of the tax levy, down 2.6% from 1988 . Delinquent tax collections were $61,419 compared with $68,357 in 1988. Allocations of property tax by purpose for 1989 and the preceding year are shown as follows: —14— Honorable Board of Commissioners - Continued: 1989 1988 Purpose Mills Mills General Fund 12.065 10.066 Special Revenue Funds 6.683 5.920 Capital Project Funds .000 .476 Intergovernmental Service Funds .520 .457 Total Tax Rate 19.268 16.919 Intergovernmental Revenue represented 47.4% of total general governmental revenue, compared with 48.5% for 1988. Expenditures for general governmental purposes including General, Special Revenue, Capital Projects , and Expendable Trust Funds total $61,817,942, an increase of 8.8% over 1988. Increases in levels of expenditures for major functions of the County over 1988 are shown in the following tabulation: Increase Per Cent (Decrease) Expenditure Purpose Amount of Total for 1988 Current Operating: General Government $ 7,244.8 11.7% $ (7.1) Public Safety 8,608.3 13.9% 738.3 Public Works 10,373. 3 16.8% 2,081.0 Public Health & Welfare 20,661.7 33.4% 505.0 Culture & Recreation 224.7 0.4% (10.6) Economic Assistance 6,848.6 11.1% 822 .1 Capital Outlay 2,133.0 3.5% (1 ,607.3) Debt Service 467.3 0.7% 224.4 Intragovernmental Expenditures 788.4 1.3% 68.2 Miscellaneous 4,467,8 _-2_,21 2,216.5 Total S 61,817.9 100.0% §-1a2 FUND BALANCE Total fund balance and fund equity in the major operating funds were maintained at adequate levels . The General Fund fund balance of $2,250,945 was up $1,539,534 from last year. The $6,038 ,617 balance in the Special Revenue Funds was up from the previous year by 8.0%. -15- Honorable Board of Commissioners - Continued: Enterprise Operations: The County's enterprise operation is comprised of the Ambulance Service Fund. The Ambulance Service is a countywide advanced life support emergency medical service. The program is primarily supported by fees with a subsidy from the County of indirect support costs only. The operation did over 5,500 calls in 1989 and generated revenue of $1,611,248. Pension Trust Fund Operations: The operations of the Weld County Retirement Plan remained stable in 1989. The annual actuarial valuation continues to reflect a positive trend in the funding of the retirement plan, resulting in an excess funding capacity in the amount of $1,503,246. Capital Project Funds: The Capital Expenditures Fund was established to account for all capital projects for general County use. At the end of each fiscal year, the completed project items are transferred to the General Fixed Asset account group. The County has developed a five year Capital Improvements Program outlining projected costs and probable sources of funding for various capital improvement projects. Major projects in that plan pending at the end of 1989 include the construction of a new Road and Bridge Headquarters, and other Weld County Business Park site development. General Fixed Assets : The General Fixed Assets of the County are the fixed assets used in the performance of general governmental functions and exclude the fixed assets of the Proprietary Funds. As of December 31, 1989, the General Fixed Assets of the County amounted to $25,837,950. This amount represents the original cost of the assets and is considerably more than their present value. Depreciation of General Fixed Assets is not recognized in the County's financial statements. Pursuant to CRS 29-1-506 which permits fixed assets with a value of less than $500 to be excluded from General Fixed Assets, the County deleted assets totalling $669 ,782 from General Fixed Assets in 1989. Debt Administration: In 1989 the County continued to have no bonded indebtedness. With the passage of HB 1579 in 1981, Section 30-35-201, C.R.S . , 1973 now allows the debt ceiling to be 3% of the assessed valuation of the County. Thus , Weld County maintains over a thirty-one million dollar allowable debt capacity in accordance with Colorado State Statutes . There are lease/purchase agreements which involve two phone systems, payments under which will total $91,544, and Certificate of Participation Bond Issues for the construction of a library and classrooms in Southern Weld County, and the Human Resources Building totalling $1,795,132. Cash Management: Cash temporarily idle during the year was invested in time deposits ranging up to 180 days to maturity. Interest earned on investments of cash held by the County Treasurer was recorded as revenue in the General Fund, with the exception of interest attributed to the Insurance Fund, Health Insurance Fund, Antelope Hills Trust Fund, and the interest earned on certain deposits held for other taxing authorities. The amount of interest earned was $2,238,125 in 1989. —16— Honorable Board of Commissioners - Continued: The County's investment policy is to minimize credit and market risks while maintaining a competitive yield on its portfolio. Accordingly, deposits are either insured by federal depository insurance or collateralized. All collateral on deposits was held either by the government, its agent or a financial institution's trust department in the government's name. All of investments held by the government during the year and at December 31, 1989 , are classified in the category of lowest credit risk as defined by the Governmental Accounting Standards Board. Risk Management: During 1989 Weld County continued to be a member of Colorado Counties Casualty and Property Pool. The pools offer full safety and risk management programs to minimize losses, together with 57 other Colorado counties . OTHER INFORMATION Independent Audit: The Weld County Home Rule Charter requires an annual audit of the books of accounts, financial records, and transactions of all administrative departments of the County by independent certified public accountants selected by the Board of County Commissioners , and engaged for a period not to exceed five years. The accounting firm of Deloitte & Touche , CPAs, was selected by the County. In addition to meeting the requirements set forth in the Charter, the audit also was designed to meet the requirements of the federal Single Audit Act of 1984 and related OMB Circular A-128. The auditors' report on the general purpose financial statements and combining and individual fund statements and schedules is included in the Financial Section of this report. The auditors' reports related specifically to the single audit are included in the Compliance Section. Awards: The Government Finance Officers Association (GFOA) awarded a Certificate of Achievement for Excellence in Financial Reporting to the County for its comprehensive annual financial report for the fiscal year ended December 31, 1988. This was the eighth year that the County has received this prestigious award. In order to be awarded a Certificate of Achievement, the County published an easily readable and efficiently organized comprehensive annual financial report. This report satisfied both generally accepted accounting principles and applicable legal requirements. A Certificate of Achievement is valid for a period of one year only. We believe that our current comprehensive annual financial report continues to meet the Certificate of Achievement Program' s requirements and we are submitting it to the GFOA to determine its eligibility for another certificate. —17— Honorable Board of Commissioners - Continued: In addition, the County also received the GFOA's Award for Distinguished Budget Presentation for its 1989 annual appropriated budget dated November 16, 1988 for the sixth consecutive year. In order to qualify for the Distinguished Budget Presentation Award, the County's budget document was judged to be proficient in several categories including policy documentation, financial planning and organization. ACKNOWLEDGEMENTS Financial reports are valuable in that they provide a permanent historical record of a governmental agency' s operation to the management and the general public. It is our belief that this is a comprehensive report of the 1989 financial transactions under our control and that the following statements present an accurate, informative record of the financial activities of the County of Weld and its financial condition at December 31, 1989. The preparation of this report could not be accomplished without the efficient and dedicated services of the entire staff of the Accounting/Finance Department. I should like to express my appreciation to all members of the department who assisted and contributed to its preparation. I should also like to thank the members of the Board of County Commissioners for their interest and support in planning and conducting financial operations of the County in a responsible and progressive manner. Respectfully submitted, / i / i 46 Donald D. Warden, Director Finance and Administration DDW/ch —18— Certificate of Achievement for Excellence in Financial Reporting Presented to County of Weld, Colorado For its Comprehensive Annual Financial Report for the Fiscal Year Ended December 31, 1988 A Certificate of Achievement for Excellence in Financial Reporting is presented by the Govemment Finance Officers Association of the United States and Canada to government units and public employee retirement systems whose comprehensive annual financial reports (CAFR's) achieve the highest standards in govemment accounting and financial reporting. ei, 17A4, ito Stthi ro � President i MOWN SEAL r yr, R ' G.L s� SEAL �� Wait Executive Director —19— T u c a �. W m ti w W W d lig W Q O u mdo W W v Z IA g. ° •— c m o c N W a w ° in IX a > H of Q •,= a ro O N J o 1-I Y u IX N ti w y V Q 1.1 u a s � C Z° U W , O Z — T T T T — M W LI p CO M U H CO O M d C C O U M M ` • N �J W > O a M E T H S] o h. a H Z U H U to O an N d • • u tE ..0 {— O U sa c m SO O in lai >. 6 G N W o 0a 0 x o p .y O W U u U W O Z U O dig ° L .i N u m C H c c e G c u E N W G. Wu '"I C c w u w to c d 'o vC o c. 7 - v- w o • L e ° O C G. N N ' E N O O 'O 0 in V U O w LL .--I .06 U J 'O U M la cr a' L 6 O 00 e0 w m m m a m w a H o c O c 6 0 ° u Cti � Cw CU .0 u d a .di '-I CO CO ' 'O .-i O ' E N C. m m C. U vs O _, X U W � V L - u° a 2 7 los* c to v C O O a a m" 03 4. O V • � .2 to 41 2 h c e d T a° co U " o N ° m 0 h. z° ..a- - U u I"' 0 o _ - U Z L —�O ° '•i a N N Y >. I .0 O 9 2 u a d 2 U L L r r O U O N +, R CO O L '0 L L m d M d O a —.7.r- y , a m° ` a a Om v ¢ ~_ u Y y .0 ... F-. ° 0 > m g ° w Q Z w m N N m E E ¢ m ,w _o O a .co � S S Y 2° u C TI ti V N J ° It 0I -s U U LV � H > F.= Ti Z Lw - "d V ° v c L w d ° ° ti 4-, C c `^ ° d w d yr. MO N m +°+ ro c u C .�. - d V U +dihq 0 .� N a C V-> O - 4 O F3 L 2). C j• W L 0 ow'H > L 4 t gm W WI p O y y A ..y.,y P. d (7 M C C an W Q O - U U Y ` Vy N t 01 > H an L 0 O m l'0"-) 7,4 .2 C ' O TI V M- d �.O a 0� -J�u .—.. >. L c V >0co J 6 L. " rl u W F Y_ 0 0 0' 0 N- M c .ei M F d - W d N •y W G W W M a V 6 ~N V C R 6 .9i 6 ti 0 V 2 b y 9 H C O I+ H 0 6 o V I J i N d a O Y1 o O d a° °+ aac m `n UWd>r+ U _ —20— COUNTY OF WELD STATE OF COLORADO PRINCIPAL COUNTY OFFICIALS December 31, 1989 Board of County Commissioners Gene Brantner Constance Harbert George Kennedy C. W. Kirby Gordon E. Lacy County Treasurer Francis M. Loustalet County Clerk and Recorder Mary Ann Feuerstein County Assessor Dick Kiernes County Sheriff Ed Jordan County Coroner Paul Stoddard Director of Finance & Administration Donald D. Warden Comptroller Claud Hanes Independent Auditor Deloitte & Touche Certified Public Accountants -21- FINANCIAL SECTION 4*- cn Wine COLORADO Deimue & Touche /\ 1560 Broadway ITT Telex 4995604 One Civic Center Plaza Facsimile:(303)830-2007 Denver,Colorado 80202-5151 Telephone:(3031837-3000 INDEPENDENT AUDITORS' REPORT Board of County Commissioners County of Weld, Colorado Greeley, Colorado We have audited the accompanying general purpose financial statements of the County of Weld, Colorado (County) as of December 31, 1989 and for the year then ended, listed in the foregoing table of contents. These general purpose financial statements and the supplemental statements and schedules discussed below are the responsibility of the County's management. Our responsibility is to express an opinion on these general purpose financial statements based on our audit. We conducted our audit in accordance with generally accepted auditing standards. Those standards require that we plan and perform the audit to obtain reasonable assurance about whether the general purpose financial statements are free of material misstatement. An audit includes examining, on a test basis , evidence supporting the amounts and disclosures in the general purpose financial statements. An audit also includes assessing the accounting principles used and significant estimates made by management, as well as evaluating the overall financial statement presentation. We believe that our audit provides a reasonable basis for our opinion. In our opinion, such general purpose financial statements present fairly, in all material respects, the financial position of the County at December 31, 1989 and the results of its operations and the changes in financial position of its proprietary and similar trust fund types for the year then ended in conformity with generally accepted accounting principles. Our audit also comprehended the combining and individual fund and account group financial statements and schedules listed in the foregoing table of contents. In our opinion, such supplemental information, when considered in relation to the general purpose financial statements, presents fairly in all material respects the information shown therein. Our audit did not include the information presented in the statistical section and, accordingly, we express no opinion on it. Cntehe May 18, 1990 —23— GENERAL PURPOSE FINANCIAL STATEMENTS (44t COLORADO 46itra Wilk COLORADO COUNTY OF WELD STATE OF COLORADO COMBINED BALANCE SHEET - ALL FUND TYPES AND ACCOUNT GROUPS December 31, 1989 With Comparative Memorandum Totals as of December 31, 1988 Governmental Fund Types Special Capital General Revenue Projects ASSETS ASSETS: Cash and short-term investments f 2,276,513 S 7,335,774 $ 89,211 Investments 0 0 0 Receivables (net of allowance for uncollectibles): Current property tax 12,760,205 7,010,056 793,901 Delinquent property tax 154,377 89,121 3,074 Accounts 240,668 458,238 2,889 Special assessment 685,734 228,974 0 Due from other County funds 330,565 901,895 170,799 Due from other governmental units 517,790 1,819,874 62,315 Advances to other funds 1,826,031 75,000 0 Inventories 46,085 684,229 0 Other assets 7,955 96,429 0 Land 0 0 0 Buildings 0 0 0 Improvements other than buildings 0 0 0 Machinery and equipment 0 0 0 Construction in progress 0 0 0 Accumulated depreciation 0 0 0 Amount to be provided for retirement of general long-term debt 0 0 0 TOTAL ASSETS S 18.845.923 S 18.699,590 $ 1.122.189 LIABILITIES, FUND EQUITY, AND OTHER CREDITS LIABILITIES: Accounts payable S 280,017 S 447,008 E 24,070 Accrued liabilities 486,542 465,906 1,675 Due to other governments 0 0 0 Due to other County funds 709,022 1,013,256 14,521 Deferred revenue 13,520,845 8,880,506 803,074 Unexpended grant revenue 117,418 227,675 0 Other liabilities 0 80,591 0 Advances from other funds 75,000 1,546,031 340,856 Retainage payable 0 0 0 Notes payable 1,406,134 0 0 Long-term debt 0 0 0 Deferred compensation payable 0 0 0 Total Liabilities 16.594.978 12.660,973 1.184.196 OTHER CREDITS: Investment in general fixed assets 0 0 0 FUND EQUITY: Contributed capital 0 0 0 Retained earnings 0 0 0 FUND BALANCE: Reserved 1,924,902 1,251,420 0 Unreserved: Designated for future years, expenditures 295,000 1,233,200 0 Undesignated 31.043 3.553.997 (62,007) Total Fund Equity 2.250.945 6.038,617 (62,007) TOTAL LIABILITIES, FUND EQUITY, AND OTHER CREDITS S 18.845.923 S 18.699,590 S 1.122.189 See Notes to Financial Statements -26- Proprietary Fiduciary Fund Type Fund Type Account Groups Memorandum Total Enterprise Internal Trust and General General December 31 December 31 Fund Service Agency Fixed Assets Long-Term Debt 1989 1988 S 232,888 S 2,020,283 S 8,930,911 S 0 $ 0 $ 20,885,580 $ 18,288,306 0 0 25,437,590 0 0 25,437,590 22,095,889 0 559,201 0 0 0 21,123,363 20,306,565 0 6,356 0 0 0 252,928 262,483 301,731 17,330 412,997 0 0 1,433,853 988,812 0 0 0 0 0 914,708 864,373 5,299 592,655 26,411 0 0 2,027,624 1,675,249 0 0 0 0 0 2,399,979 1,694,315 0 0 140,856 0 0 2,041,887 155,000 0 89,903 0 0 0 820,217 1,017,702 0 171,048 72,913 0 0 348,345 397,480 0 671,245 498,542 3,040,338 0 4,210,125 3,809,672 0 2,671,399 1,285,597 18,819,772 0 22,776,768 20,336,575 0 218,053 0 363,030 0 581,083 387,107 350,118 13,109,049 0 3,557,393 0 17,016,560 16,613,009 0 0 0 57,417 0 57,417 1,276,490 (145,989) (8,465,751) (121,700) 0 0 (8,733,440) (8,162,638) 0 0 0 0 1.553.903 1.553.903 1,747,347 S 744,047 S 11,660,771 . S 36684.117 L25.837..222 S 1.553.903 5115,14 , 8490 5103,753,737 $ 4,346 $ 281,228 $ 614,261 $ 0 S 0 S 1,650,930 $ 2,167,664 78,894 339,682 283,776 0 0 1,656,475 1,613,239 0 0 4,650,979 0 0 4,650,979 2,545,135 11,992 252,685 26,148 0 0 2,027,624 1,675,249 0 599,820 0 0 0 23,804,245 21,635,823 0 0 0 0 0 345,093 1,740,181 0 0 0 0 0 80,591 66,464 0 80,000 0 0 0 2,041,887 155,000 0 0 0 0 0 0 200,754 0 0 0 0 0 1,406,134 15,000 0 0 1,795,132 0 1,553,903 3,349,035 3,747,347 0 0 928.916 0 0 928 916 848.192 95.232 1.553.415 8.299.212 0 1.553.903 41.941.909 36.410.048 0 0 0 25.837,950 0 25.837.950 25,199.689 98,334 7,780,405 0 0 0 7,878,739 6,677,914 550,481 2,326,951 0 0 0 2,877,432 2,536,179 0 0 20,213,686 0 0 23,390,008 21,276,708 0 0 0 0 0 1,528,200 1,630,309 0 0 8,171.219 0 0 11,694,252 10.022.891 648.815 10,107.356 28.384.905 0 0 47.368.631 42.144,000 S 744,047 S 11.660.771 S 36.684.117 $ 25.837.950 S 1.553.903 5115,148,490 5103,753,737 -27- COUNTY OF WELD STATE OF COLORADO COMBINED STATEMENT OF REVENUES, EXPENDITURES AND CHANGES IN FUND BALANCES ALL GOVERNMENTAL FUND TYPES AND EXPENDABLE TRUST FUNDS For The Year Ended December 31, 1989 Governmental Fund Tvces Special Capital General Revenue Proiec is REVENUES: Taxes $ 12,794,268 $ 8,396,976 $ 1,561 Licenses and permits 409,570 198,654 0 Intergovernmental 1,804,088 27,492,078 0 Fines and forfeitures 66,635 0 0 Miscellaneous 1,763,584 721,724 196,476 Fees 1,811,605 0 0 Earnings on investments 1,929,781 2,685 58,002 Contributions 0 0 0 Charges for services 816.454 1.122.505 0 Total Revenues 21.395.985 37.934,622 256.039 EXPENDITURES: Current: General government 7,244,820 0 0 Public safety 8,607,683 0 0 Public works 570,589 9,801,344 0 Public health and welfare 202,555 20,459,132 0 Culture and recreation 95,107 129,604 0 Economic assistance 208,611 6,639,937 0 Miscellaneous 543,154 506,949 0 Capital Outlay 145,264 249,428 1,738,344 Debt Service 467,344 0 0 Intergovernmental 0 788.412 0 Total Expenditures 18.085.127 38 574.806 1.738.344 EXCESS OF REVENUES OVER (UNDER) EXPENDITURES 3.310.858 (640.184) (1,482.305) OTHER FINANCING SOURCES (USES): Operating transfers - in 20,000 1,432,403 466,141 Operating transfers - out (1,661,428) (345,000) 0 Total Other Financing Sources (Uses) (1,641,428) 1.087.403 466.141 EXCESS OF REVENUES 8 OTHER FINANCING SOURCES OVER (UNDER) EXPENDITURES 8 OTHER FINANCING USES 1,669,430 447,219 (1,016,164) FUND BALANCES AT BEGINNING OF YEAR 711,411 5,591,398 954,157 Residual Equity Transfers to Other Funds (129.896) 0 0 FUND BALANCES AT END OF YEAR S 2.250.945 S 6.038,617 S (62.007) See Notes to Financial Statements -28- Fiduciary Fund Types Memorandun Total Expendable December 31 December 31 Trust 1989 1988 S 64 S 21,192,869 $ 19,614,179 0 608,224 575,744 0 29,296,166 27,359,869 0 66,635 35,469 2,078,286 4,760,070 3,811,586 0 1,811,605 1,693,026 247,657 2,238,125 1,740,616 0 0 31 0 1,938,959 1.632.229 2.326.007 61.912.653 56.462.749 0 7,244,820 7,251,985 600 8,608,283 7,869,950 1,336 10,373,269 8,292,283 0 20,661,687 20,156,719 0 224,711 235,377 0 6,848,548 6,026,464 3,417,729 4,467,832 2,251,269 0 2,133,036 3,740,305 0 467,344 242,953 0 788,412 720.201 3.419.665 61.817.942 56.787.506 (1,093.658) 94.711 (324.757) 0 1,918,544 3,095,950 0 (2.006,428) (3.145.951) 0 (87,884) (50.001) (1,093,658) 6,827 (374,758) 3,154,412 10,411,378 10,786,136 0 (129,896) 0 .S 10.288.309 S 10.411.378 -29- COUNTY OF WELD STATE OF COLORADO COMBINED STATEMENT OF REVENUES, EXPENDITURES AND CHANGES IN FUND BALANCES BUDGET AND ACTUAL - ALL GOVERNMENTAL FUND TYPES For The Year Ended December 31, 1989 General Special Revenue Variance Variance Favorable Favorable Budget _Actual (Unfavorable) Budget Actual (Unfavorable) REVENUES: Taxes S 12,589,684 $ 12,794,268 S 204,584 S 8,170,830 S 8,396,976 S 226,146 Licenses and permits 423,000 409,570 (13,430) 100,250 198,654 98,404 Intergovernmental 1,821,947 1,804,088 (17,859) 24,121,700 27,492,078 3,370,378 Fines and forfeitures 55,102 66,635 11,533 0 0 0 Fees 1,778,822 1,811,605 32,783 0 0 0 Earnings on investments 1,671,934 1,929,781 257,847 0 2,685 2,685 Charges for services 760,051 816,454 56,403 945,006 1,122,505 177,499 Miscellaneous 1.390.596 1.763.584 372.988 34.050 721.724 687,674 Total Revenues 20,491,136 21.395.985 904.849 33.371.836 37.934.622 4,562,786 EXPENDITURES: Current: General government 7,537,710 7,244,820 292,890 0 0 0 Public safety 8,659,871 8,607,683 52,188 0 0 0 Public works 624,358 570,589 53,769 12,211,588 9,601,344 2,410,244 Public health and welfare 198,536 202,555 (4,019) 16,230,358 20,459,132 (4,228,774) Culture and recreation 49,459 95,107 (45,648) 129,604 129,604 0 Economic assistance 254,000 208,611 45,389 6,412,728 6,639,937 (227,209) Miscellaneous 611,258 543,154 68,104 1,017,499 506,949 510,550 Capital outlay 346,706 145,264 201,442 313,907 249,428 64,479 Debt service 362,838 467,344 (104,506) 0 0 0 Intergovernmental 0 0 0 760.338 788.412 (28,074) Total Expenditures 18,644.736 18.085.127 559.609 37.076.022 38.574.806 (1,498,784) EXCESS OF REVENUES OVER (UNDER) EXPENDITURES 1.846.400 3.310.858 1.464.458 (3.704.186) (640,184) 3 064.002 OTHER FINANCING SOURCES (USES): Operating transfers • in 95,040 20,000 (75,040) 1,623,570 1,432,403 (191,167) Operating transfers - out (1,655,698) (1,661,428) (5.730) (735.000) (345.000) 390.000 Total Other Financing Sources (Uses) (1,560,658) (1,641,428) (80,770) 888.570 1.087.403 198.833 EXCESS OF REVENUES & OTHER FINANCING SOURCES OVER (UNDER) EXPENDITURES & OTHER FINANCING USES 285,742 1,669,430 1,383,688 (2,815,616) 447,219 3,262,835 FUND BALANCE AT BEGINNING OF YEAR 711,411 711,411 0 5,591,398 5,591,398 0 Residual Equity Transfer to other fords 0 (129.896) (129.896) 0 0 0 FUND BALANCE AT END OF YEAR L...._,6997 .1.._53 Laval S 1.253.792 S 2.775,782 S 6.038,617 S 3.262,835 See Notes to Financial Statements -30- Capital 7roiects Memorandum Totals Variance Variance Favorable Favorable Budget Actual (Unfavorable) Budget Actual (Unfavorable) S 0 S 1,561 E 1,561 S 20,760,514 S 21,192,805 S 432,291 0 0 0 523,250 608,224 84,974 0 0 0 25,943,647 29,296,166 3,352,519 0 0 0 55,102 66,635 11,533 0 0 0 1,778,822 1,811,605 32,783 0 58,002 58,002 1,671,934 1,990,468 318,534 0 0 0 1,705,057 1,938,959 233,902 0 196.476 196.476 1.424.646 2.681.784 1.257,138 0 256.039 256.039 53.862.972 59.586.646 5.723.674 0 0 0 7,537,710 7,244,820 292,890 0 0 0 8,659,871 8,607,683 52,188 0 0 0 12,835,946 10,371,933 2,464,013 0 0 0 16,428,894 20,661,687 (4,232,793) 0 0 0 179,063 224,711 (45,648) 0 0 0 6,666,728 6,848,548 (181,820) 250 0 250 1,629,007 1,050,103 578,904 2,204,712 1,738,344 466,368 2,865,325 2,133,036 732,289 0 0 0 362,838 467,344 (104,506) 0 0 0 760.338 788.412 (28.074) 2.204.962 1 738.344 466.618 57,925,720 58,398,277 (472.557) (2.204,962) (1,482.305) 722,657 (4,062,748) 1,188,369 _11211:11 375,000 466,141 91,141 2,093,610 1,918,544 (175,066) 0 0 0 (2.390.698) (2.006.428) 384.270 375.000 466.141 91.141 (297,088) (87.884) 209,204 (1,829,962) (1,016,164) 813,798 (4,359,836) 1,100,485 5,460,321 954,157 954,157 0 7,256,966 7,256,966 0 0 0 0 0 (129.896) (129,896) S (875.805) f (62,007) E 813.798 ,S S22 f 8.227.555 S 5.330,425 -31- COUNTY OF WELD STATE OF COLORADO COMBINED STATEMENT OF REVENUES, EXPENSES, AND CHANGES IN RETAINED EARNINGS FUND BALANCES, ALL PROPRIETARY FUND TYPES. PENSION TRUST AND NONEXPENDABLE TRUST FUNDS For the Year Ended December 31, 1989 Proprietary Fund Type Fiduciary Fund Type Memorandum Total NonExpendable Enterprise Internal Pension Trust December 31 December 31 Fund Service Trust Fund 1989 1988 OPERATING REVENUES: Charges for services $ 1,611,248 S 5,334,007 S 0 S 422,617 $ 7,367,872 $ 6,758,647 Earnings on investments 0 0 3,235,513 0 3,235,513 1,697,180 Contributions 0 0 1.788.132 0 1.788.132 1.738.809 Total Operating Revenues 1.611.248 5.334.007 5,023.645 422,617 12.391.517 10,194,636 OPERATING EXPENSES: Personnel services 751,359 1,346,140 0 0 2,097,499 1,970,104 Contractual services 50,984 1,999,295 0 0 2,050,279 1,690,124 Supplies 56,279 401,836 0 0 458,115 412,912 Neat, light, and power 6,861 248,888 0 0 255,749 247,305 Repair and maintenance 69,721 286,004 0 0 355,725 333,742 Insurance and bonds 0 517,359 0 0 517,359 319,712 Claims 0 102,714 0 0 102,714 276,720 Other 488,511 20,776 0 140,711 649,998 445,110 Benefit payments 0 0 864,493 0 864,493 756,332 Refunds 0 0 426,608 0 426,608 356,800 Depreciation 48,977 1,454,166 0 105,850 1,608,993 1,482,793 Administrative 0 0 138,057 0 138,057 174,261 Debt Service 0 0 0 0 0 80.743 Total Operating Expenses 1.472.692 6.377.178 1.429.158 246.561 9.525.589 8.546,658 OPERATING INCOME (LOSS) 138.556 (1.043,171) 3,594,487 176.056 2.865.928 1,647,978 NONOPERATING REVENUES (EXPENSES): Taxes 0 582,254 0 0 582,254 542,286 Miscellaneous 1,754 0 0 0 1,754 95,730 Farm income 0 0 0 0 0 603 Gain on sale of fixed assets 12,116 370,964 0 0 383,080 113,862 Earnings on investments 12,602 32,927 0 35,081 80,610 61,922 Interest expense 0 (46,032) 0 0 (46,032) (47,465) Judgements and damages 0 191.398 0 0 191.398 153.668 Total Non-Operating Revenues 26,472 1.131.511 0 35.081 1 193.064 920.606 DINER FINANCING SOURCES (USES): Operating transfers - in 0 129,025 0 0 129,025 50,000 Operating transfers - out 0 (41.141) 0 0 (41,141) 0 Total Other Financing Sources 0 87.884 0 0 87,884 50.000 NET INCOME 165,028 176,224 3,594,487 211,137 4,146,876 2,618,584 RETAINED EARNINGS/FUND BALANCES AT BEGINNING OF YEAR 385.453 2,150.727 22.477.627 40.900 25.054,707 22,436,123 RETAINED EARNINGS/FUND BALANCES AT END OF YEAR S 550,481 $ 2.326,951 S 26l 072l S 252.037 S 29.201,583 Ssmg 25.054,707 See Notes to Financial Statements -32- COUNTY OF WELD STATE OF COLORADO COMBINED STATEMENT OF CHANGES IN FINANCIAL POSITION ALL PROPRIETARY FUND TYPES, PENSION TRUST AND NONEXPENDABLE TRUST FUNDS For the Year Ended December 31, 1989 Proprietary Furl Type Fiduciary Fund Type Memorandum Total NonExpendable Enterprise Internal Pension Trust December 31 December 31 Fund Service Trust Fund 1989 1988 WORKING CAPITAL PROVIDED: Net Income f 165,028 S 176,224 f 3,594,487 S 211,137 f 4,146,876 $ 2,618,584 Items which did not require (provide) working capital: Depreciation/Amortization 48,977 1,454,166 0 110,982 1,614,125 1,482,793 (Gain) on sale of fixed assets (12.116) (370.964) 0 0 (383.080) (112,538) Working capital provided by operations 201,889 1,259,426 3,594,487 322,119 5,377,921 3,988,839 Proceeds from issuance of certificates of participation net of issuance costs 0 0 0 0 0 1,720,000 Contributions from other funds 78,572 1,122,253 0 0 1,200,825 873,651 Proceeds from sale of assets 12.116 415.241 0 0 427.357 137.279 Total Working Capital Provided 292.577 2.796.920 3.594.487 322.119 7.006.103 6,719.769 WORKING CAPITAL APPLIED: Acquisition of fixed assets 221,210 2,442,097 0 0 2,663,307 3,994,446 Payments on debt 0 0 0 210.000 210.000 72.000 Total Working Capital Applied 221,210 2,442,097 0 210.000 2.873.307 4.066.446 INCREASE IN WORKING CAPITAL $ 71 367 S 354 823 S 3 594 487 $ 112 119 $ 4 132 796 $ 2 653 323 CHANGES IN COMPONENTS OF WORKING CAPITAL: Increase (decrease) in current assets: Cash and short-term investments S (17,317) $ 282,312 S 339,709 $ (99,337) $ 550,366 $ 1,476,494 Investments 0 0 3,260,977 0 3,260,977 1,378,640 Receivables: Accounts 87,761 202 20,731 0 108,694 38,995 Delinquent property taxes 0 10,484 0 0 10,484 35,024 Due from other County funds (3,090) (137,726) 0 0 (140,816) 196,017 Due from other governments (146) (2,367) 0 0 (2,513) 146 Inventories 0 (23,180) 0 0 (23,180) (34,508) Other assets (69) (19.061) 3.804 (35.000) (50,326) (2.788) Net Increase (Decrease) in Current Assets 67.139 110.664 3,625,221 (134.337) 3,668.687 3,088,020 (Increase) decrease in current liabilities: Accounts payable 4,156 (114,725) (30,092) 185,816 45,154 433,757 Accrued liabilities (5,506) 112,961 0 0 107,455 (298,881) Due to other County funds 5,579 256,138 (642) 60,640 321,715 (529,998) Deferred Revenue 0 (10.2151 0 0 (10.2151 (39,575) Net (Increase) Decrease in Current Liabilities 4,228 244,159 (30,734) 246,456 464.109 (434,697) INCREASE IN WORKING CAPITAL S 71 367 $ 354 823 S 3 594 487 S 112 119 S 4 132 796 S 2 653 323 See Notes to Financial Statements -33- COUNTY OF WELD STATE OF COLORADO NOTES TO FINANCIAL STATEMENTS Year Ended December 31, 1989 Note 1 - Summary of Significant Accounting Policies: The County of Weld, Colorado ("County") was established in 1861, and on January 1, 1976 became a home rule county under the provisions of Section 30-35-501, CRS, 1973. The County operates under an elected commissioner form of government. The County provides the full range of services contemplated by statute or charter. These include general government functions, public protection and safety, health, social services, human resource services, public improvements, road and bridge operations, planning and zoning, and general administrative services . The financial statements of the County have been prepared in conformity with generally accepted accounting principles (GAAP) as applied to governmental units. The following summary of significant accounting policies is presented to assist the reader in evaluating the County' s financial statements. A. Reporting Entity The financial statements of the County include those of separately administered organizations that are controlled by or dependent on the County. Control or dependence is determined on the basis of budget adoption, taxing authority, funding, scope of public service, ability to influence operations, designation of management, and appointment of the respective governing board. Based upon the foregoing criteria, the financial statements of the following organizations are included in the accompanying financial statements: Weld County Housing Authority -- The Board of County Commissioners appoints the five-member board. The majority of funding provided is from state and federal housing grants of which the County is the primary recipient and sponsor. The operation is reported in the Housing Authority Fund, a Special Revenue Fund. Weld County Public Health Board -- The Board of County Commissioners appoints the seven-member board and the Director of Public Health. Substantial funding is provided by the County for the operation of the Public Health Department. The Public Health Department's operations are reported in the Public Health Fund, a Special Revenue Fund. —34— COUNTY OF WELD STATE OF CO ORADO &TES TO F7NerqU _ ST E S Year Ended December 31, 1989 Weld County Retirement Board -- The Retirement Board consists of five members, four appointed by the Board of County Commissioners and the fifth being the elected County Treasurer. The County funds half of the retirement plan, which covers substantially all permanent, full-time employees of Weld County. The operation of the plan is accounted for in the Weld County Retirement Fund, as a Pension Trust Fund. Weld County Finance Corporation -- The Weld County Finance Corporation ("Corporation") was formed in 1987 as a not-for- profit corporation under section 501(c) (4) of the Internal Revenue Code, and exists solely to acquire real estate and construct buildings for lease to the County and others . The Board of County Commissioners appoints the three-member Board of Directors of the Corporation, and approves all projects undertaken by the Corporation. The members of the Board of Directors are employees of the County. The operations of the Corporation are reported as a Nonexpendable Trust Fund. The following organizations are not part of Weld County and are excluded from the accompanying financial statements : North Colorado Medical Center Commissioners appoints a seven-member H spital o Board f unof Trustees that in turn appoints five of the eleven members of the Normedco Board of Directors. Normedco is a holding company of which the North Colorado Medical Center (NCMC) is a non-profit subsidiary operating the hospital. The County commits minimal capital funds annually (less than 1% of the total NCMC revenues for 1989) . The NCMC has the ability to incur its own debt and its operations are financed totally by patient revenues. Greeley-Weld Airport Authority -- The County Commissioners appoint two of the five Airport Authority Board members. The County has contributed approximately 5% of the funds for capital construction. The Authority has full autonomy under Colorado State law, can incur debt, and funds its operations totally from user fees. —35— COUNTY OF WELD STATES O emnTFIF3NTS NOTES i- `A—� Year Ended December 31, 1989 The County Commissioners, together e of the city councils of seven withWeld Library District - part the concurrenalities, appoint municip a Dint the seven-member Library participating municipalities, District Board. The Library District Board has total autonomy rary A under the State Lib establish budgets, tax s cto support t to incur dt a District' s library and levy property system. B. Basis of Presentation: entity with a Each fund is an independent fiscal and cc hnand other financial ting self-balancing set of accounts recording residual equities resources tog purpose of carrying on ether with all related liabilities, certain objectives in accordance and balances which are segregated for theop limitations. specific activities or at, restrictions , es under three with special regulations, generic fund types various funds are grouped into six g broad fund categories , as follows: Governmental Fund Types: expendable trust funds are All governmental funds and ex P a current financial resources measurement assets and accounted for using the balance generally included in is focus. Under this measurement focus' net current assets) current liabilities tedrfu d balance ( spendable resources" . sheets. measure of "available sp resent increases considered a operating statements present decreases Governmental fund P financing sources) (revenue and uses) in net current assets. these funds are said to present a summary of (expenditures and other financing „ during a Accordingly, "available spendable resources sources and uses of period. General Fund: The General Fund accounts for all financial transactions that are not properly accounted for in such as of the County operations of the County other funds. Ordinary p public safety, County admien ral revenue areration and ereflected in r activities financed from taxes and g this fund. Special Revenue Funds: established to accoun�rhich Special Revenue Funds are the County or ecified activities as required by law taxes or other earmarked revenue o finance sP administrative action. COUNTY OF WELD STATE OF COLORADO MOTES TO FINANCIAL STATEMENTS Year Ended December 31, 1989 Weld County Retirement Board -- The Retirement Board consists of five members, four appointed by the Board of County Commissioners and the fifth being the elected County Treasurer. The County funds half of the retirement plan, which covers substantially all permanent, full-time employees of Weld County. The operation of the plan is accounted for in the Weld County Retirement Fund, as a Pension Trust Fund. Weld County Finance Corporation -- The Weld County Finance Corporation ("Corporation") was formed in 1987 as a not-for- profit corporation under section 501(c) (4) of the Internal Revenue Code, and exists solely to acquire real estate and construct buildings for lease to the County and others. The Board of County Commissioners appoints the three-member Board of Directors of the Corporation, and approves all projects undertaken by the Corporation. The members of the Board of Directors are employees of the County. The operations of the Corporation are reported as a Nonexpendable Trust Fund. The following organizations are not part of Weld County and are excluded from the accompanying financial statements: North Colorado Medical Center -- The Board of County Commissioners appoints a seven-member Hospital Board of Trustees that in turn appoints five of the eleven members of the Normedco Board of Directors. Normedco is a holding company of which the North Colorado Medical Center (NCMC) is a non-profit subsidiary operating the hospital. The County commits minimal capital funds annually (less than 1% of the total NCMC revenues for 1989) . The NCMC has the ability to incur its own debt and its operations are financed totally by patient revenues. Greeley-Weld Airport Authority -- The County Commissioners appoint two of the five Airport Authority Board members. The County has contributed approximately 5% of the funds for capital construction. The Authority has full autonomy under Colorado State law, can incur debt, and funds its operations totally from user fees. —35— COUNTY OF WELD STATE OF COLORADO MOTES TO FINANCIAL STATEMENTS Year Ended December 31, 1989 Weld Library District -- The County Commissioners, together with the concurrence of the city councils of seven participating municipalities, appoint the seven-member Library District Board. The Library District Board has total autonomy under the State Library Act to incur debt, establish budgets, and levy property taxes to support the District' s library system. B. Basis of Presentation: Each fund is an independent fiscal and accounting entity with a self-balancing set of accounts recording cash and other financial resources together with all related liabilities, residual equities and balances which are segregated for the purpose of carrying on specific activities or attaining certain objectives in accordance with special regulations, restrictions, or limitations. The various funds are grouped into six generic fund types under three broad fund categories, as follows: Governmental Fund Types: All governmental funds and expendable trust funds are accounted for using a current financial resources measurement focus. Under this measurement focus, only current assets and current liabilities are generally included in the balance sheets. The reported fund balance (net current assets) is considered a measure of "available spendable resources" . Governmental fund operating statements present increases (revenue and other financing sources) and decreases (expenditures and other financing uses) in net current assets. Accordingly, these funds are said to present a summary of sources and uses of "available spendable resources" during a period. General Fund: The General Fund accounts for all financial transactions of the County that are not properly accounted for in other funds. Ordinary operations of the County such as public safety, County administration and other activities financed from taxes and general revenue are reflected in this fund. Special Revenue Funds: Special Revenue Funds are established to account for taxes or other earmarked revenue of the County which finance specified activities as required by law or administrative action. —36— COUNTY OF WELD STATE OF COLORADO NOTES TO FINANCIAL STATEMENTS Year Ended December 31, 1989 Capital Projects Funds: Capital Projects Funds are established to account for financial resources used for the acquisition or improvement of the capital facilities of the County. Proprietary Fund Types : All proprietary funds are accounted for on a flow of economic resources measurement focus. This means that all assets and all liabilities (whether current or non-current) associated with the fund's activity are included on the balance sheet. Fund equity (net total assets) is segregated into contributed capital and retained earnings components. Proprietary fund type operating statements present increases (revenue) and decreases (expenses) in net total assets. Enterprise Fund: Enterprise Funds are used to account for operations where the intent of the County is that the costs or services to the general public on a continuing basis be financed or recovered primarily through user charges. Internal Service Funds: Internal Service Funds are established to account for goods and services provided to other departments of the County on a cost-reimbursement basis. Fiduciary Fund Types (Trust and Agency Funds) : Trust and Agency Funds are established to record transactions relating to assets held by the County in the capacity of trustee, custodian or agent for individuals, governmental entities and non-public organizations. These include expendable trust, nonexpendable trust, pension trust and agency funds. Expendable trust funds are accounted for in essentially the same manner as governmental funds. Nonexpendable trust funds and pension trust funds are accounted for in essentially the same manner as proprietary funds. Agency funds are purely custodial (assets equal liabilities) and thus do not involve measurement of results of operations. In addition to the funds, self-balancing account groups are established to account for the general fixed assets and general long-term debt of the County, as follows: —37— COUNTY OF WELD STATE OF COLORADO MOTES TO FINANCIAL STATEMENTS Year Ended December 31, 1989 General Fixed Assets Account Group: Fixed assets used in governmental fund type operations are accounted for in the General Fixed Assets Account Group. General Long-Term Debt Account Group: The General Long-Term Debt Account Group is used to account for all long term indebtedness not accounted for in the proprietary fund types. C. Basis of Accounting: The governmental funds, expendable trust funds , and agency funds utilize the modified accrual basis of accounting. Under this method revenues are recognized when measurable and available. "Measurable" means the amount of the transaction can be determined and "Available" means collectible within the current period or soon enough thereafter to pay liabilities of the current period. Primary revenues susceptible to accrual are taxes, grant revenues and investment earnings. Property tax is reported as deferred revenue (less estimated uncollectible amounts) in the year the levy is certified and as a revenue when available to finance the County's current operations. Other taxes are also reported as revenue when available. Grant revenue is recognized as qualifying expenditures are incurred, and investment earnings are accrued over the life of the investment. Expenditures are generally recognized when the related fund liability is incurred except for long-term liabilities, such as accrued vacation and sick leave, which are recorded when payable from current available financial resources. Proprietary funds and pension trust funds follow the accrual basis of accounting whereby revenue is recognized when earned and expenses are recorded when liabilities are incurred. Encumbrances: Weld County utilizes the encumbrance method of recording commitments related to unperformed contracts for goods and services or portions thereof not yet received. Under this method, encumbrances for purchase orders, contracts, and other commitments outstanding at year end are recorded as a reservation of fund balance and do not constitute expenditures or liabilities. Because the commitments will be honored during the subsequent year a reappropriation is made in the subsequent year to provide authority to complete the transaction. —38— COUNTY OF WELD STATE OF COLORADO NOTES TO FINANCIAL STATEMENTS Year Ended December 31, 1989 Budget: An annual budget and appropriation ordinance is adopted by the Board of County Commissioners in accordance with the Colorado State Budget Act and Weld County Home Rule Charter. The budget is prepared on a basis consistent with generally accepted accounting principles for all governmental funds. Budgets are established for all Governmental and Internal Service Fund types, the Weld County Retirement Fund, and the Health Insurance Trust Fund. The accounting system is employed as a budgetary management control device during the year to monitor the individual departments (level of classification at which expenditures may not legally exceed appropriations) . All annual appropriations lapse at year end. The Director of Finance and Administration is authorized to transfer budgeted amounts within departments of each fund. Any revisions that alter the total appropriation for each department must be approved by the County Commissioners through a supplemental appropriation ordinance. During 1989 , two supplemental appropriation ordinances were enacted, which brought the total budget from the original appropriation of $49,022,089 to $57,925,720. Budget amounts reported in the accompanying financial statements reflect these supplemental appropriations. Property Taxes: Property taxes attach as an enforceable lien on property as of January 1. Taxes are levied no later than November 15 and are payable in the following year in two installments on March 1 and August 1, or in full on April 30. The County, through the Weld County Treasurer, bills and collects its own property taxes as well as property taxes for all school districts , cities and towns and special districts located within the County. In accordance with Section 14-7 of the Weld County Home Rule Charter, all ad valorem tax levies for County purposes, when applied to the total valuation for assessment of the County, shall be reduced so as to prohibit the levying of a greater amount of tax revenue than was levied from ad valorem taxation in the preceding year plus five per cent (5X) , except to provide for the payment of bonds and interest. The Board of County Commissioners may submit the question of an increased levy to the County Council and, if in the opinion of a majority of the County Council the County is in need of additional funds, the Council may grant an increased levy for the County in such amount as it deems appropriate, and the County is authorized to make such increased levy. —39— COUNTY OF WELD STATE OF COLORADO NOTES TO FINANCIAL STATEMENTS Year Ended December 31, 1989 Any one capital project requiring a capital expenditure out of funds procured by ad valorem taxation equal to a three mill levy for three years, shall be prohibited unless approved by a majority vote of the qualified electors at a general or special election per Section 14-8 of the Weld County Home Rule Charter. The original January 1, 1989 levies for the applicable funds of the County are as follows: Levy Mills Amount General Fund 12.065 $ 12 ,822,110 Road & Bridge Fund 3.329 3,537,416 Social Services Fund 2.429 2,581,156 Contingent Fund .925 983,217 Insurance Fund 520 552.171 TOTAL 19.268 S 20,476.070 Investments: Investments are stated at cost or amortized cost subject to adjustment for market declines judged to be other than temporary, except investments of the deferred compensation fund which are stated at market value. Inventories: Inventories of governmental funds, which consist of expendable materials held for consumption, are stated at cost. These funds follow the consumption method of accounting whereby expenditures are recorded at the time the inventory items are used. Inventories of proprietary funds are recorded at the lower of average cost or market. Short-term Interfund Receivables/Payables: Interfund transactions resulting from reimbursements, operating transfers, and charges for services rendered, are recorded as due to or due from other County funds. —40— COUNTY OF WELD ,STATE OF COLORADO MOTES TO FINANCIAL STATEMENTS Year Ended December 31, 1989 Advance to Other Funds: Noncurrent portions of long-term interfund loans receivable (reported in "Advance" asset accounts) are equally offset by a fund balance reserve account which indicates that they do not constitute "available spendable resources" since they are not a component of net current assets. Interfund Transactions: Quasi-external transactions are accounted for as revenues, expenditures or expenses. Transactions that constitute reimbursements to a fund for expenditures/expenses initially made from it that are properly applicable to another fund, are recorded as expenditures/expenses in the reimbursing fund and as reductions of expenditures/expenses in the fund that is reimbursed. All other interfund transactions, except quasi-external transactions and reimbursements, are reported as transfers. Nonrecurring or nonroutine permanent transfers of equity are reported as residual equity transfers. All other interfund transfers are reported as operating transfers. Fixed Assets: Acquisitions of general fixed assets are recorded as capital outlay expenditures within the governmental funds. Public domain ("infrastructure") general fixed assets consisting of roads, bridges and rights-of-way are not capitalized. No depreciation is provided on general fixed assets. All fixed assets are valued at historical cost or estimated historical cost if actual historical cost is not available . Donated fixed assets are valued at their estimated fair value on the date donated. Depreciation of all exhaustible fixed assets used by Internal Service Funds and Enterprise Funds is charged as an expense against the operations. Accumulated depreciation is reported on the related balance sheets. Depreciation is provided using the straight-line method over the estimated useful lives, as follows: Buildings 20-30 years Improvements Other Than Buildings 20 years Machinery and Equipment 3-10 years —41— COUNTY OF WELD STATE OF COLORADO pOTES TO FINANCIAL STATEMENTS Year Ended December 31, 1989 Sick-leave and Vacation Pay: Accrued vacation and sick leave for the governmental funds are accounted for in the General Long-Term Debt Account Group. Sick-leave is earned when vested, and it is recorded as an expenditure in the applicable fund when paid. In the event of retirement or termination, an employee whose date of hire is prior to January 1, 1985 is paid for 50% of accumulated sick-leave hours up to the equivalent of one month. At December 31, 1989, the liability for accumulated sick-leave approximated $527,748. Unused vacation time is forfeited after 24 months from date earned. Upon termination or retirement, employees are paid for their accrued vacation. At December 31, 1989, the liability for accumulated vacation approximated $434,611. Vacation is recorded as an expenditure in the applicable governmental-type fund when paid. Vacation and sick-leave are accrued in the Proprietary Fund Types when earned. Long-term Obligations: Long-term debt is recognized as a liability of a governmental fund when due. For other long-term obligations, only that portion expected to be financed from expendable available financial resources is reported as a fund liability of a governmental fund. The remaining portion of such obligations is reported in the general long-term debt account group. Long-term liabilities expected to be financed from proprietary fund operations are accounted for in those funds. Fund Equity: Contributed capital is recorded in proprietary funds that have received capital grants or contributions from developers, customers or other funds. Reserves represent those portions of fund equity not appropriable for expenditure or legally segregated for a specific future use. Designated fund balances represent tentative plans for future use of financial resources. Reserves for the County of Weld are recorded at the maximum equity available and consist of: —42— COUNTY OF WELD STATE OF COLORADO NOTES TO FINANCIAL STATEMENTS Year Ended December 31, 1989 Reserve for Encumbrances: These reserves are established to record purchase orders and commitments outstanding for which the related goods/services have not been received at year end. The reserves recorded at December 31, 1989 include $44,831 and $431,689 for the General Fund and Special Revenue Funds , respectively, for a total of $476,520. Reserve for Other Assets: These reserves are established to record all prepaid items. Recorded reserves at December 31, 1989 are $7 ,955 and $60,502 for the General Fund and Special Revenue Funds , respectively, for a total at December 31, 1989 of $68 ,457 . Reserve for Inventories: These reserves are established to record the total level of inventories. The General Fund and Special Revenue Funds have respective amounts at December 31, 1989 of $46 ,085 and $684,229 for a total of $730,314. Reserve for Employee Benefits: These reserves are established to record the pension benefit obligation of the Weld County Retirement Plan. The amount of this reserve is $20,213 ,686 at December 31, 1989. Reserve for Advances: These reserves are established to record a temporary loan of cash flow. The amount recorded in the General Fund and Special Revenue Funds at December 31, 1989 is $1,826,031 and $75,000 respectively. Designated Fund Balance: Fund balance designated for subsequent years' expenditures represents fund balance commitments for appropriated expenditures in excess of anticipated revenue for the year ending December 31, 1989. The designation for General Fund and Special Revenue Funds are $295,000 and $1,233,200, respectively, for a total of $1,528,200 at December 31, 1989. —43— COUNTY OF WELD ,STATE OF COLORADO NOTES TO FINANCIAL STATEMENTS Year Ended December 31, 1989 Non-federal In-kind Contributions: Volunteers assist the various programs of the Human Resources Fund (a Special Revenue Fund) in providing transportation and various other program functions. The volunteer labor is recognized as a contributed revenue at $3.35 per hour. Certain volunteer labor is recorded at higher rates based upon the individual' s professional experience. Volunteer mileage is recorded at 20C per mile. Donated food, clothing, and other goods are recognized as contributed revenue at fair market value. An offsetting in-kind expenditure is also recorded for the value of the donated goods and services . Memorandum Only - Total Columns: Total columns on the General Purpose Financial Statements are captioned Memorandum Total to indicate that they are presented only to facilitate financial analysis. Data in these columns do not present financial position, results of operations, or changes in financial position in conformity with generally accepted accounting principles. Neither is such data comparable to a consolidation. Interfund eliminations have not been made in the aggregation of this data. Comparative Data: Comparative total data for the prior year have been presented in the accompanying financial statements in order to provide an understanding of changes in the County's financial position and operations. However, comparative data have not been presented in all statements because their inclusion would make certain statements unduly complex and difficult to understand. Certain prior-year amounts have been reclassified to conform with the 1989 presentation. Note 2 - Equity in Pooled Cash and Investments: The County maintains a cash and investment pool that is available for use by all funds. Each fund's share is displayed on the balance sheets as "Cash and short-term investments" . Several of the County' s funds also hold investments on their own account. Substantially all cash and investments of the Pension Trust Fund are held separately from those of the other County funds. -44- COUNTY OF WELD STATE OF COLORADO MOTES TO FINANCIAL STATEMENTS Year Ended December 31, 1989 Cash and Short-Term Investments: Cash and short-term investments consists of the following at December 31, 1989: Deposits with Financial Institutions $14,826,033 Short-term investments 4,896,180 Food Stamps 1,124,614 Other 38,753 Total 520.885.580 Deposits with financial institutions totalling $2,600,000 was covered by Federal deposit insurance and the remainder was collateralized with securities held by the pledging financial institutions' trust departments or agents in the County's name. Investments : Statutes authorize the County to invest in obligations of the U.S. Treasury, agencies, and instrumentalities, commercial paper, and repurchase agreements. Repurchase agreements were held during 1989, but the County did not hold any such investments at December 31, 1989. The Pension Trust Fund is also authorized to invest in corporate bonds and mortgages. The County's investments are categorized to give an indication of the level of risk assumed at year-end. Category 1 includes the investments that are insured or registered or for which the securities are held by the County or its agent in the County's name. Category 2 includes uninsured and unregistered investments for which the securities are held by the County's agent in the County' s name. Category 3 includes uninsured and unregistered investments, with securities held by a Counterparty and not in the County's name. Investments of all funds as of December 31, 1989, except the Deferred Compensation fund, were as follows: —45— COUNTY OF WELD STATE OF COLORADO NOTES TO FINANCIAL STATEMENTS Year Ended December 31, 1989 Category Category Category Carrying Market 1 2 3 Amount Value Corporate Bonds $12,156,479 $12,156,479 $12,295,624 Trust Fund $1,083,808 1,083,808 1,083,809 Mortgages 21,712 21,712 21,712 Treasury Obligations 2,388,179 $928,916 3,317,095 3,522,739 Common Stock 8.858,496 8.858.496 8.872,044 Total 523,403.154 51.305.520 928 916 525.437,590 S29,795.928 The Pension Trust Fund owns 100% of the investments in Category 1, 100% of the investments in Category 2, and 0% in Category 3. Investments of the Deferred Compensation fund at December 31, 1989 totaled $928,916 at market value. Investments of this fund were registered in the name of the County. Note 3 - Allowance for Uncollectible Accounts Receivable: The allowance for uncollectible receivables consists of the following at December 31, 1989: Allowance for Fund Uncollectibles General $ 81,556 Special Revenue 46,043 Capital Projects 4,358 Enterprise 283 ,705 Internal Service 3,747 Trust & Agency 1,267 TOTAL S 420.676 —46— COUNTY OF WELD STATE OF COLORADO NOTES TO FINANCIAL STATEMENTS Year Ended December 31, 1989 Note 4 - Individual Fund Interfund Receivable and Payable Balances and Advances: Interfund receivable and payable balances at December 31, 1989 are as follows: Interfund Interfund Receivables Payables General Fund $ 330,565 $ 709,022 Special Revenue Funds: Road and Bridge Fund 175,224 756,586 Social Services Fund 12,347 14,848 Contingent Fund 325,000 150,000 Public Health Fund 4,278 14,389 Human Resources Fund 353,710 44,825 Solid Waste Fund 25,429 28,983 Housing Authority Fund 5,907 3,625 Capital Projects Fund 170,799 14,521 Enterprise Fund: Ambulance 5,299 11,992 Internal Service Funds: Motor Vehicle Fund 494,420 665 Printing and Supply Fund 64,884 35 Computer Services Fund 398 251,183 Insurance Fund 2,700 799 PBX Fund 30,253 3 Trust and Agency Funds: Employee Flexible Spending 10,892 8,496 Payroll Agency Fund 15,519 602 Retirement Fund 0 1,142 Health Insurance Fund 0 179 Deferred Compensation 0 15,486 General Agency 0 243 TOTAL S2.027.624 S2,027.624 -47- COUNTY OF WELD STATE OF COLORADO NOTES TO FINANCIAL STATEMENTS Year Ended December 31, 1989 Advances from and to other funds at December 31, 1989 are as follows : Advance Advance From To General Fund $ 75,000 $1,826,031 Special Revenue Funds: Human Resources Fund 1,546,031 0 Solid Waste Fund 0 75,000 Capital Projects 340,856 0 Internal Service Funds: Printing 6 Supply Fund 80,000 0 Non-Expendable Trust 0 140. 856 Total $2 ,041,887 $2.041, 887 Note 5 - General Fixed Assets: A summary of changes in general fixed assets follows : Balance Balance 1/1/89 Additions Deletions .12/31/89 Land $ 2,635,946 $ 404,405 $ 13 $ 3,040,338 Improvements other than buildings 359,908 3,422 300 363,030 Buildings 18,300,758 771,203 252,189 18,819,772 Machinery and equipment 3,651,241 988,588 1,082,436 3,557,393 Construction-in- Progress 251,836 57,417 251.836 57,417 Total S25.199.62 $2.225.035 51.586,774 $ as,,,e .950 Pursuant to CRS 29-1-506, which permits fixed assets with a value of less than $500 to be excluded from general fixed assets , in 1989 the County deleted assets totalling $669,782 from the General Fixed Asset Account Group and deleted assets with a net book value of $56,186 from the County' s Trust and Agency Funds and Proprietary Funds. Construction in progress consists of one project scheduled to be completed in 1992 . The County's remaining commitment to complete the project is approximately $250,000. -48- COUNTY OF WELD STATE OF COLORADO MOTES TO FINANCIAL STATEMENTS Year Ended December 31, 1989 Note 6 - Long-Term Debt: Long-term debt consists of the following at December 31, 1989: Nonexpendable Trust Fund: Certificates of participation $1,835,000 Less unaccreted discount 39.868 Certificates of participation - net 1.795.132 General Long-Term Debt Account Group: Special assessment bonds payable 500,000 Sick-leave and vacation accruals 962,359 Capital lease obligation 91 ,544 Total 1.553 ,903 MEMORANDUM TOTAL $3.349.035 Certificates of participation represent debt of the Weld County Finance Corporation and are not general obligations of the County. The certificates were issued in 1987 and 1988 to finance the construction of buildings leased to the County and other local governmental units. The certificates bear interest at rates ranging from 5.4% to 7.3% per annum and mature during 1990 to 1998. Special assessment bonds payable were issued to finance road construction and are to be repaid from special assessments of property owners. The bonds bear interest at rates ranging from 8. 5% to 10.5% per annum and mature in annual installments of $100,000 during 1990 to 1994. The County pays bond principal and interest installments one year in advance of reimbursement of such amounts by property owners. These bonds are not general obligations of the County. Future debt service requirements for the certificates of participation and special assessment bonds payable are detailed as follows: Principal Requirement Interest Requirement Certificates Certificates Total Annual of Par- Special Total of Par- Special Total Debt Service Year ticipation Assessment Principal ticiration Assessment Interest Requirement 1990 S 220,000 $ 100,000 $ 320,000 $ 125,265 $ 45,250 $ 170,515 $ 490,515 1991 240,000 100,000 340,000 111,665 35,625 147,290 487,290 1992 160,000 100,000 260,000 96,215 25,750 121,965 381,965 1993 170,000 100,000 270,000 85,815 15,625 101,440 371,440 1994 180,000 100,000 280,000 73,340 5,250 78,590 358,590 1995 195,000 195,000 61,920 61,920 256,920 1996 210,000 210,000 48,270 48,270 258,270 1997 220,000 220,000 33,360 33,360 253,360 1998 240.000 240.000 17.520 17.520 257.520 TOTAL $1.835.000 500 000 $2.335.000 S 653.370 $ 127.500 $ 780.870 53.115.670 -49- COUNTY OF WELD STATE OF COLORADO NOTES TO FINANCIAL STATEMENTS Year Ended December 31, 1989 Long-term debt transactions during 1989 are summarized as follows: Certificates Special Capital Vacation of Asssssment Leese 6 Sick Participation Bonds Oblilfa Leave Total Balance, January 1, 1989 $2,000,000 $ 600,000 $ 127,113 $1,020,234 $3,747,347 Retired in 1989 (210,000) (100,000) (35,569) (57,875) (403,444) Discount accretion 5,132 5,132 Balance, December 31, 1989 $1.795.132 S 500.000 S 91.544 962 359 $3.349.035 Weld County has no general bonded indebtedness. In accordance with Section 30-35-201, CRS, 1973, the County' s general bonded indebtedness is limited to 3% of the assessed valuation, or $30,638 ,968 at December 31, 1989. Note 7 - Property Tax Adjustment Pursuant to Section 39-5-122 .5, CRS , 1973, in any case where the owner of real property protested the valuation of such real property for the purposes of property tax levied in 1988 for collection in 1989 , and such valuation was subsequently adjusted due to the fact the valuation was erroneous or improper, the assessor was also required to similarly adjust the valuation for property tax year 1987 by giving a tax credit to the property owner in 1989 . Such tax credits were divided proportionally among taxing entities based upon tax levies, and were then permitted as an addition to the amount of tax levied in 1989 to offset the revenue loss to the entity. The County' s share of this adjustment was $247 ,874. Pursuant to Section 39-10-114(1) (a) (I) , CRS, 1973, 1989 refunds and abatements of taxes were also divided proportionately among taxing entities based upon tax levies and permitted as an addition to the amount of tax levied in 1989. The County's share of such refunds and abatements was $327,703. The total reduction of 1989 property tax revenue of $575,577 was allocated to County funds based upon 1989 collections as follows: Fund Amount General $360,426 Road and Bridge 99,436 Social Services 72,556 Contingent 27,638 Insurance 15.521 Total 575 577 -50- COUNTY OF WELD STATE OF COLORADO NOTES TO FINANCIAL STATEMENTS Year Ended December 31, 1989 Note 8 - Other Required Individual Fund Disclosures: Excesses of expenditures over appropriations in individual fund "departments" are as follows: Revised Over- Appropriation Expenditures Expenditure Special Revenue Funds: Social Services $14,590,700 $18,916,581 $(4,325,881) Human Resources 4,468,347 5,193,058 (724,711) Solid Waste 22,000 354,522 (332,522) The overage for the Social Services Fund was caused by program increases . Actual revenues for this fund exceeded the budgeted amount by $4,566,144. The overage for the Human Resources Fund was caused by program increases . Actual revenues and operating transfers - in for this fund exceeded the budgeted amounts by $810,019. The overage in the Solid Waste Fund was attributable to road rehabilitation expenditures that were not contemplated in the budget. Favorable variances in revenues and operating transfers - out for this fund totaled $513,858 . The District Court, County of Weld, State of Colorado in a Court Order dated January 28, 1983 in Case Number 80CV1091 decreed that in accordance with Section 29-1-111.5, CRS, 1973 , Weld County can designate specific ownership tax directly to the Road 6 Bridge Fund. In accordance with Section 8-44-110, CRS , 1973, a property tax mill levy may be used to fund the self-insurance program for local County activities. —51— COUNTY OF WELD STATE OF COLORADO MOTES TO FINANCIAL STATEMENTS Year Ended December 31, 1989 Note 9 - Weld County Retirement Plan: The Weld County Retirement Plan ("Plan") is a single employer, trusteed, defined benefit pension plan. All full time employees (except officers and employees of any Federally-funded programs) are required to participate in the Plan. At December 31, 1989 the number of participating employees was 867, and the membership consisted of: Retirees and beneficiaries currently receiving benefits and terminated employees entitled to benefits but not yet receiving them 216 Current Employees: Vested 259 Nonvested 392 TOTAL 867 The Plan, established in 1969, provides for pension, death, and disability benefits. All participants are fully vested after eight years of service, except elected officials, who are fully vested regardless of years of service. The Plan is funded by employee contributions of 6% of their salaries, equal matching contributions by the County and earnings from investments. The contributions are used in determining the value of net assets available for benefits. Contributions during 1989 by both the County and the employees totalled $1,788,132. Total covered payroll for year ended December 31, 1989 was $14,901,100. Total payroll for all employees for year ended December 31, 1989 was $19,284,500. The Plan utilizes the accrual basis of accounting. Employee and employer contributions are recognized as revenues in the period in which employee services are performed. Investments are reported at cost or amortized cost subject to market declines judged to be other than temporary. The amount shown below as "Pension Benefit Obligation" is a standardized disclosure measure of the present value of pension benefits, adjusted for the effects of projected salary increases, estimated to be payable in the future as a result of employee service to date. The measure is the actuarial present value of credited projected benefits and is independent of the funding method used to determine contributions to the Plan. —52— COUNTY OF WELD STATE OF COLORADO NOTES TO FINANCIAL STATEMENTS Year Ended December 31, 1989 The "Pension Benefit Obligation" was determined as part of an actuarial valuation at January 1, 1989. The actuarial assumptions used include: A) Rate of return on the investment of present and future assets of 7 .5% per year compounded annually, and B) Earnings progression at various rates depending on attained age from 8 .5% for age 25 to 6.3% for age 64. At January 1, 1989 there are assets in excess of the pension benefit obligation as follows: Pension Benefit Obligation: Retirees and beneficiaries Currently receiving benefits $ 7,075 ,906 Terminated vested employees not yet receiving benefits 417,534 Current Employees : Accumulated employee contributions, including allocated investment income 5 , 351,622 Employer-financed vested 1,671,525 Employer-financed nonvested 5,697 ,099 Total pension benefit obligation 20,213,686 Net Assets Available for Benefits (at cost) 22 .477 .627 Assets in Excess of Pension Benefit Obligation $ 2 ,263 .941 Actuarial Cost Method: Under the actuarial cost method used, an actuarial surplus (deficit) is computed as the excess of the sum of assets of the plan and the present value of projected scheduled County and employee contributions, over the present value of projected plan benefits. An actuarial surplus (deficit) is the net result of the actual experience of the Plan since inception and the anticipated future experience based upon actuarial assumptions. A surplus results from actual experience more favorable than assumed, whereas a deficit results from actual experience less favorable than assumed. -53- COUNTY OF WELD STATE OF COLORADO NOTES TO FINANCIAL STATEMENTS Year Ended December 31, 1989 Experience gains or losses, i.e. , decreases or increases in liabilities attributable to deviations in experience from the actuarial assumptions, are spread into the future, increasing or decreasing the actuarial surplus for future years. The term present value refers to the current worth (on the valuation date) of an amount or series of amounts payable or receivable in the future. The actuarial present value is determined by discounting the future payments at a predetermined rate of interest, taking into account the probability of payment. Three-year historical trend information: Net assets available for benefits expressed as a percentage of the pension benefit obligation at January 1, 1987, 1988, and 1989, were 127.1, 111.9, and 111.2 percent respectively. Assets in excess of the pension benefit obligation (as of the beginning of the year) expressed as a percentage of annual covered payroll for the years ended December 31, 1987 , 1988, and 1989 were 30.1, 14.9, and 15.2 percent, respectively. The County' s contributions to plan were 6% of covered payroll in each of the years ended December 31, 1987 , 1988, and 1989. Such contributions were determined based on the specific provisions of the plan and exceeded actuarially determined requirements. Required supplementary ten-year historical trend information - unaudited: Ten-year historical trend information designed to provide information about the Plan's progress in accumulating sufficient assets to pay benefits when due is presented in the statistical section of this report. Note 10 - Deferred Compensation: Effective January 1, 1984, as allowed by the provisions of Section 24-52-101, et. seq. , CRS, 1973, and by Section 457 of the Internal Revenue Code of 1954, as amended, the County established the Deferred Compensation Plan of the County of Weld. The Deferred Compensation Plan is a special voluntary benefit plan for public employees, in which a portion of the employee' s salary can be deferred until future years. Up to 25% of the employee's gross income can be deferred, not to exceed $7,500 annually. Compensation deferred by a participant under the plan and earnings on deferred amounts must remain solely the property of the County until paid to the participant or the participant' s beneficiary. The County holds these funds in custody for the participants and exercises no discretion over the investment of the funds. The participant's election of investments determines the risk factor he is willing to absorb. Investments are recorded at market value. —54— COUNTY OF WELD STATE OF COLORADO NOTES TO FINANCIAL STATEMENTS Year Ended December 31, 1989 Note 11 - Contingent Liabilities: The County is currently the defendant in several lawsuits. Based upon the opinion of legal counsel, these claims would be covered by insurance and/or there does not appear to be a threat of significant liability to the County. Self-insurance for liability exposure is maintained by the Insurance Fund in the Internal Service Fund group. Effective July 1, 1986, the County joined Colorado Counties, Incorporated' s Casualty and Property Pool which covers all casualty and property claims with a $500 deductible for first party property claims. Worker's compensation remains self-insured with a $200,000 per occurrence and $250,000 aggregate annual stop loss limit. Private insurers cover claims above the stop loss limit for all types of insurance. The County participates in a number of federal and state grant programs. Principal funding agencies include Department of Labor, Community Services Administration, Department of Health and Human Services, Department of Housing and Urban Development, Economic Development Agency, and Area Agency on Aging. These programs are subject to program compliance audits by the grantors or their representatives. The amount, if any, of expenditures which may be disallowed by the granting agencies cannot be determined at this time although the County expects such amounts, if any, to be immaterial. —55— COMBINING STATEMENTS , INDIVIDUAL FUND AND ACCOUNT GROUP STATEMENTS , AND SCHEDULES #4fer COLORADO GENERAL FUND The General Fund accounts for all financial transactions of the County that are not properly accounted for in other funds. Ordinary operations of the County such as public safety, county administration and other activities financed from taxes and general revenues are reflected in this fund. Oitit,•� COLORADO COUNTY OF WELD STATE OF COLORADO GENERAL FUND BALANCE SHEET December 31, 1989 With Comparative Actual Amounts as of December 31, 1988 1989 1988 ASSETS ASSETS: Cash and short-term investments E 2,276,513 E 1,119,068 Receivables (net of allowance for uncollectibles>: Current property tax 12,760,205 12,715,954 Delinquent property tax 154,377 156,670 Accounts 240,668 209,928 Special assessment 685,734 791,137 Due from other County funds 330,565 527,840 Due from other governmental units 517,790 252,323 Advances to other funds 1,826,031 80,000 Inventories 46,085 35,106 Other assets 7,955 12,533 TOTAL ASSETS S 18.845.923 E 15.900.559 LIABILITIES AND FUND BALANCE LIABILITIES: Accounts payable $ 280,017 $ 223,030 Accrued liabilities 486,542 541,277 Due to other governments 0 250 Due to other County funds 709,022 377,467 Deferred revenue 13,520,845 13,692,315 Unexpended grant revenue 117,418 264,809 Advance from other funds 75,000 75,000 Notes payable 1,406,134 15,000 Total Liabilities 16.594,978 15,189,148 FUND BALANCE: Reserve for encumbrances 44,831 53,727 Reserve for advances to other funds 1,826,031 80,000 Reserve for other assets 7,955 12,533 Reserve for inventories 46,085 35,106 Unreserved: Designated to future years' expenditures 295,000 0 Undesignated 31.043 530,045 Total Fund Balance 2.250.945 711,411 TOTAL LIABILITIES AND FUND BALANCE $ 18,845,923 E 15,900,559 -57- COUNTY OF WELD STATE OF COLORADO GENERAL FUND Schedule of Revenues and Expenditures, Budget and Actual For the Year Ended December 31, 1989 With Comparative Actual Amounts for the Year Ended December 31, 1988 1989 1989 1989 1988 Budget Actual Variance Actual REVENUES: TAXES: General property tax $ 12,461,684 E 12,620,365 S 158,681 $ 11,037,564 Severance tax 15,000 15,841 841 2,499 Tobacco products 54,000 77,781 23,781 75,916 Penalties 8 interest 0 50,390 50,390 50,619 Payment in Lieu of taxes 59,000 29.891 (29,109) 29,891 Total Taxes 12,589.684 12.794.268 204,584 11,196.489 LICENSES AND PERMITS: Liquor Licenses 7,000 7,519 519 5,481 Plow permits 0 222 222 0 Planning permits 114,000 83,852 (30,148) 70,811 Building permits 235,000 246,162 11,162 214,558 Electrical permits 67,000 71,815 4,815 59,884 Total Licenses and permits 423,000 409.570 (13,430) 350,734 INTERGOVERNMENTAL: Contract payments 140,000 125,940 (14,060) 163,546 Grant 1,543,539 1,556,378 12,839 914,848 District Attorney 38,000 38,000 0 38,000 Veterans Office 600 700 100 500 Cities 8 Towns 99,808 83.070 (16,738) 76,099 Total Intergovernmental 1,821,947 1.804.088 (17,859) 1,192,993 CHARGES FOR SERVICES: Plan checking fees 11,000 12,410 1,410 11,749 Books 9,500 9,936 436 10,104 Charge for service 613,685 668,526 54,841 573,903 Sale of supplies 4,800 7,623 2,823 7,930 City contracts 90,341 89,363 (978) 87,470 Parking 15,675 12,725 (2,950) 12,550 Refuse disposal 600 640 40 697 Weed spraying 14.450 15,231 781 17,019 Total Charges for services 760,051 816,454 56.403 721,422 FINES AND FORFEITURES: Victim witness surcharge 2.5% 5,702 11,692 5,990 0 Property forfeitures/evidence 2,400 13,105 10,705 4,505 Fines (drunk drivers) 47.000 41.838 (5.162) 30,964 Total Fines and forfeitures 55,102 66.635 11.533 35,469 MISCELLANEOUS: Miscellaneous 22,000 7,051 (14,949) 3,912 Building leases 234,750 233,803 (947) 163,278 Royalties 195,000 220,721 25,721 279,169 Rental income 0 0 0 66,012 Special assessments 731,414 1,021,141 289,727 1,092,681 Other 17,500 98,096 80,596 81,538 Contributions 0 3,514 3,514 3,692 In kind 68,400 73,300 4,900 65,773 DUI fees 121,532 97,850 (23,682) 77,693 Sale of assets 0 8.108 8.108 12.438 Total Miscellaneous 1.390,596 1.763.584 372.988 1,846,186 (Continued on Next Page) -58- COUNTY OF WELD STATE OF COLORADO GENERAL FUND Schedule of Revenues and Expenditures. Budget and Actual For the Year Ended December 31, 1989 With Comparative Actual Amounts for the Year Ended December 31, 1988 1989 1989 1989 1988 REVENUES (CONTINUED): Budget Actual Variance Actual FEES: Charge for service S 0 $ 13,209 $ 13,209 S 0 Sheriff's fees 106,822 108,044 1,222 96,941 Clerk 8 Recorder fees 1,087,500 1,066,820 (20,680) 1,040,194 Treasurer's fees 520,700 557,359 36,659 477,649 Advertising 24,800 33,350 8,550 50,792 Assessor's fees 20,000 22,109 2,109 22,390 Surveyor fees 4,000 1,200 (2,800) 3,250 Bad check fees 15,000 0 (15,000) 0 Investigation fees 0 9,514 9.514 1,810 Total Fees 1.778.822 1,811.605 32,783 1.693.026 EARNINGS ON INVESTMENTS - Earnings on deposits 1,671,934 1,929,781 257.847 1,470,996 TOTAL REVENUES 20,491,136 21.395.985 904,849 18,507,315 EXPENDITURES: GENERAL GOVERNMENT: Office of the Board 256,867 248,650 8,217 234,665 County Attorney 381,199 365,134 16,065 331,840 Public Trustee 4,000 3,316 684 3,687 Planning and zoning 259,037 255,754 3,283 265,278 County Clerk 1,023,656 1,005,863 17,793 970,851 Elections and registration 152,400 118,626 33,774 296,747 County Treasurer 494,246 456,577 37,669 476,923 County Assessor 1,284,435 1,322,601 (38,166) 1,238,405 County Surveyor 4,000 432 3,568 1,888 Maintenance of buildings/grounds 1,346,265 1,219,254 127,011 1,196,717 County Council 17,818 8,574 9,244 11,863 District Attorney 1,195,536 1,203,750 (8,214) 1,164,356 Juvenile Diversion Grant 123,036 107,142 15,894 118,159 Victim Assistance 77,360 78,070 (710) 72,616 Pac - Diversion 57,563 56,053 1,510 52,670 Financial administration 145,680 138,941 6,739 132,876 General accounting 367,506 341,947 25,559 361,853 Purchasing 144,269 117,138 27,131 133,978 Personnel 202,837 196,998 5,839 186,554 Veterans 0 0 0 59 Total General Government 7.537.710 7.244.820 292.890 7.251.985 PUBLIC SAFETY: Sheriff administration 1,340,897 1,270,053 70,844 1,233,485 Crime control and invest 2,020,459 1,992,870 27,589 2,020,871 STAR project 0 0 0 4,035 Regional Forensic Laboratory 65,832 59,656 6,176 30,875 Communications Services 898,877 859,969 38,908 812,736 Communication system development 3,245 550 2,695 13,279 E-911 administration 1,500 865 635 164 Ambulance services 0 0 0 94,784 County Coroner 63,750 48,360 15,390 66,047 Correctional administration 2,514,242 2,590,072 (75,830) 2,397,796 Community correction 880,000 979,278 (99,278) 436,535 Delinquents 8 other institutions 175,925 168,676 7,249 168,027 Public service DUI 123,214 138,064 (14,850) 69,890 Building inspection 309,062 245,833 63,229 258,769 Office of Emergency Management 38,673 38,287 386 35,785 Waste water management 6,354 6,354 0 7,060 Predatory animal control 0 0 0 14,000 Animal control 72,913 68,040 4,873 67,113 Pest/weed control 144.928 140.756 4.172 137,800 Total Public Safety 8.659.871 8.607.683 52.188 7,869,051 (Continued on Next Page) -59- COUNTY OF WELD STATE OF COLORADO GENERAL FUND Schedule of Revenues and Expenditures. Budget and Actual (Continued) For the Year December 31, 1989 With Comparative Actual Amounts for the Year Ended December 31. 1988 1989 1989 1989 1988 Budget Actual Variance Actual EXPENDITURES (CONTINUED): PUBLIC WORKS: General engineering S 351,864 $ 325,513 $ 26,351 E 304,007 Extension service 186,492 177,667 8,825 181,116 Veterans office 51,002 50,585 417 48,075 Airport 35.000 16.824 18.176 0 Total Public Works 624.358 570.589 53.769 533.198 PUBLIC HEALTH AND WELFARE: Mental health 116,931 120,950 (4,019) 99,553 Developmentally disabled 71,105 71,105 0 41,105 Seniors programs 10.500 10.500 0 10,500 Total Public Health and Welfare 198,536 202,555 (4,019) 151.158 MISCELLANEOUS: Tax anticipation notes 7,000 9,925 (2,925) 15,000 Other 394,258 323,229 71,029 217,305 1R8 building rents 210,000 210.000 0 72.000 Total Miscellaneous 611.258 543.154. 68.104 304,305 CULTURE AND RECREATION: Missile site park 2,100 (505) 2,605 (337) County fair 47.359 95,612 (48,253) 91,668 Total Culture and Recreation 49.459 95.107 (45,648) 91.331 ECONOMIC ASSISTANCE - Wagner-Peyser 10% smr job hunt 254.000 208,611 45.389 0 CAPITAL OUTLAY: Juvenile Diversion Grant 1,300 0 1,300 0 Victim Assistance 0 0 0 7,510 Equipment 115,170 70,261 44,909 32,594 Sheriff administration 21,600 14,582 7,018 638 Crime control and investigation 12,200 13,500 (1,300) 11,579 STAR project 0 0 0 6,835 Regional Forensic Laboratory 8,500 8,450 50 5,044 Communication system development 133,332 31,708 101,624 136,347 Correctional administration 54,604 6,764 47,840 8,734 Missile site park 0 0 0 899 Total Capital Outlay 346.706 145.264 201.442 210,180 (Continued on Next Page) -60- COUNTY OF WELD STATE OF COLORADO GENERAL FUND Schedule of Revenues and Expenditures, Budget and Actual (Continued) For the Year Ended December 31, 1989 With Comparative Actual Amounts for the Year Ended December 31. 1988 1989 1989 1989 1988 Budget Actual Variance Actual EXPENDITURES (CONTINUED): DEBT SERVICE: Tax anticipation notes $ 241,875 $ 242,015 S (140) S 159,100 Other 0 53,127 (53,127) 63,750 IRS building rents 120.963 172,202 (51,239) 20,103 Total Debt Service 362.838 467,344 (104,506) 242,953 SUPPLIES - Other 0 0 0 3,636 TOTAL EXPENDITURES 18,644,736 18,085.127 559,609 16,657,797 OTHER FINANCING SOURCES (USES): OPERATING TRANSFERS - IN: Non-Departmental 20,000 20,000 0 0 Pac - Diversion 75.040 0 (75.040) 0 Total Operating transfers - in 95.040 20,000 (75.040) 0 OPERATING TRANSFERS - OUT - Appropriation grants-in-aid (1,655,698) (1,661,428) (5,730) (2.081,691) EXCESS OF REVENUES AND OTHER FINANCING SOURCES OVER (UNDER) EXPENDITURES AND OTHER FINANCING USES $ 285.742 $ 1.669,430 S (232,173) -61- SPECIAL REVENUE FUNDS Special Revenue Funds are established to account for taxes or other earmarked revenues of the County which finance specified activities as required by law or administrative action. 4Kfri4PW• , IP COLORADO COUNTY OF WELD STATE OF COLORADO SPECIAL REVENUE FUNDS $RPLANATIONS OF INDIVIDUAL FUNDS December 31, 1989 Road and Bridge Fund: The Road and Bridge Fund records all costs related to Weld County road and bridge construction and maintenance. This fund is also utilized for allocation of monies to cities and towns for use in their road and street activities. Social Services Fund: The Social Services Fund accounts for the various public welfare programs administered by the County. Conservation Trust Fund: The Conservation Trust Fund accounts for revenue received from the State of Colorado to be used for the acquisition, development and maintenance of new and existing conservation sites within Weld County. The funds are derived from the Colorado State Lottery. Contingent Fund: The Contingent Fund records any property tax revenue levied by the Board of County Commissioners to cover reasonably unforeseen expenditures . Public Health Fund: The Weld County Public Health Department provides health services to County residents. The fund reflects revenue and expenditures for health care, health education, health monitoring and other related activities. Human Resources Fund: The Human Resources Fund accounts for various federal and state human service grants . Primary funding agencies are DOL, HHS, and CSA. Solid Waste Fund: This fund accounts for revenue received from a surcharge on dumping fees at solid waste disposal sites for the purpose of combating environmental problems and for further improvement and development of landfill sites within the County. Housing Authority Fund: The Housing Authority Fund accounts for various federal housing grants - the primary funding agency is HUD. —63- COUNTY OF WELD STATE OF COLORADO SPECIAL REVENUE FUNDS COMBINING BALANCE SHEET December 31, 1989 With Comparative Totals as of December 31, 1988 Road and Social Conservation Bridge Services Trust Contingent Fund Fund Furl Furl ASSETS ASSETS: Cash and short-term investments E 3,034,013 S 1,692,414 S 134,078 E 536,297 Receivables (net of allowance for uncollectibles): Current property tax 3,433,602 2,584,045 0 992,409 Delinquent property tax 45,789 31,069 0 12,263 Accounts 251,103 2,576 533 0 Special assessment - current 228,974 0 0 0 Due from other County funds 175,224 12,347 0 325,000 Due from other governmental units 30,591 435,440 0 0 Advances to other funds 0 0 0 0 Inventories 662,569 0 0 0 Other assets 0 6,770 0 0 TOTAL ASSETS E 7.861.865 . 4.764,661 .S 134,611 E 1.865,969 LIABILITIES AND FUND BALANCES LIABILITIES: Accounts payable $ 165,087 E 107,687 E 0 E 0 Accrued liabilities 110,302 118,835 0 0 Due to other County funds 756,586 14,848 0 150,000 Deferred revenue 3,690,100 4,102,693 0 1,012,263 Unexpended grant revenue 0 0 0 0 Other liabilities 0 34,499 0 0 Advances from other funds 0 0 0 0 Total Liabilities 4,722.075 4.378.562 0 1,162,263 FUND BALANCES: Reserve for encumbrances 420,693 0 0 0 Reserve for advances to other funds 0 0 0 0 Reserve for other assets 0 6,770 0 0 Reserve for inventories 662,569 0 0 0 Unreserved: Designated for future years' expenditures 1,233,200 0 0 0 Undesignated 823,328 379.329 134.611 703.706 Total Fund Balances 3.139.790 386.099 134.611 703.706 TOTAL LIABILITIES AND FUND BALANCES $ 7.861.865 E 4.764,661 S 134,611 E 1.865,969 —64— Public Human Solid Housing Total Health Resources Waste Authority December 31 December 31 Fund Fund Fund Fund 1989 1988 S 262,518 $ 1,383,076 $ 200,605 $ 92,775 f 7,335,774 S 6,072,765 0 0 0 0 7,010,056 7,042,991 0 0 0 0 89,121 90,961 82,755 94,629 25,386 1,256 458,238 217,425 0 0 0 0 228,974 73,236 4,278 353,710 25,429 5,907 901,895 135,108 62,285 1,256,991 0 34,567 1,819,874 1,272,925 0 0 75,000 0 75,000 75,000 21,660 0 0 0 684,229 869,513 444 889 0 88.326 96.429 90,660 S 433.940 S 3.089,295 $ 326.420 S 222.829 S 18.699.590 $ 15,940,584 $ 105,988 $ 66,332 $ 12 S 1,902 $ 447,008 S 404,187 49,752 183,683 0 3,334 465,906 488,611 14,389 44,825 28,983 3,625 1,013,256 568,048 450 0 75,000 0 8,880,506 7,346,504 22,082 44,024 0 161,569 227,675 1,475,372 0 46,092 0 0 80,591 66,464 0 1.546.031 0 0 1.546.031 0 192.661 1.930.987 103.995 170.430 12.660.973 10.349.186 2,697 8,299 0 0 431,689 1,012,066 0 0 75,000 0 75,000 75,000 444 889 0 52,399 60,502 90,660 21,660 0 0 0 684,229 869,513 0 0 0 0 1,233,200 1,560,309 216.478 1.149.120 147.425 0 3.553.997 1.983,850 241,279 1.158.308 222,425 52.399 6.038.617 5.591,398 $ 433.940 $ 3.089.295 S 326.420 S 222.829 $ 18.699.590 $ 15,940.584 -65- COUNTY OF WELD STATE OF COLORADO SPECIAL REVENUE FUNDS COMBINING STATEMENT OF REVENUES. EXPENDITURES AND CHANGES IN FUND BALANCES For Year Ended December 31, 1989 With Comparative Totals For the Year Ended December 31, 1988 Road and Social Conservation Bridge Services Trust Contingent Fund Fund Fund Fund REVENUES: Taxes S 4,627,628 S 2,729,728 $ 0 $ 1,039,620 Licenses and permits 198,454 0 0 0 Intergovernmental 4,986,230 16,423,374 130,765 0 Charges for services 238,207 0 0 0 Miscellaneous 119,936 1,057 8,989 0 Earnings on investments 0 2,685 0 0 Contributions 0 0 0 0 Total Revenues 10,170,455 19.156.844 139.754 1,039,620 EXPENDITURES: Current: Public works 9,801,344 0 0 0 Public health and welfare 0 18,875,308 0 0 Miscellaneous 0 30,843 0 0 Culture and recreation 0 0 129,604 0 Economic assistance 0 0 0 0 Capital outlay 64,400 10,430 20,714 0 Intergovernmental 784,662 0 0 0 Personal Services 0 0 0 0 Total Expenditures 10.650.406 18.916.581 150.318 0 EXCESS OF REVENUES OVER (UNDER) EXPENDITURES (479.951) 240.263 (10.564) 1,039,620 OTHER FINANCING SOURCES (USES): Operating transfers - in 0 0 0 0 Operating transfers - out 0 0 0 (345,000) Total Other Financing Sources (Uses) 0 0 0 (345,000) EXCESS OF REVENUES 8 OTHER FINANCING SOURCES OVER (UNDER) EXPENDITURES 8 OTHER FINANCING USES (479,951) 240,263 (10,564) 694,620 FUND BALANCES AT BEGINNING OF YEAR 3.619.741 145.836 145.175 9.086 FUND BALANCES AT END OF YEAR f 3.139.790 !....121422 1.... .3S611,-1 L-291.7.:-.36 -66- Public Hunan Solid Housing Total Health Resources Waste Authority December 31 December 31 Fund Fund Fund Fund 1989 1988 S 0 S 0 S 0 S 0 S 8,396,976 $ 7,854,151 200 0 0 0 198,654 225,010 429,938 3,808,446 0 1,713,325 27,492,078 25,526,876 271,362 364,078 248,858 0 1,122,505 910,807 39,990 550,009 0 1,743 721,724 242,945 0 0 0 0 2,685 0 0 0 0 0 0 31 741.490 4.722.533 248.858 1.715.068 37.934.622 34.759.820 0 0 0 0 9,801,344 7,758,816 1,583,824 0 0 0 20,459,132 20,005,561 0 0 354,522 121,584 506,949 134,671 0 0 0 0 129,604 144,046 0 5,054,178 0 1,585,759 6,639,937 6,026,464 10,727 138,880 0 4,277 249,428 192,120 0 0 0 3,750 788,412 720,201 0 0 0 0 0 84 1.594.551 5,193,058 354,522 1.715.370 38.574.806 34,981,963 (853,061) (470,525) (105.664) (302) (640.184) (222.143) 876,570 555,833 0 0 1,432,403 1,925,405 0 0 0 0 (345,000) (1,064.260) 876,570 555,833 0 0 1.087.403 861.145 23,509 85,308 (105,664) (302) 447,219 639,002 217.770 1.073.000 328,089 52.701 5.591.398 4.952.396 S 241,279 S 1.158.308 S 222.425 $ 52.399 S 6.038.617 S 5,591,398 -67- COUNTY OF WELD STATE OF COLORADO SPECIAL REVENUE FUNDS ROAD AND BRIDGE FUND Schedule of Revenues and Expenditures, Budget and Actual For the Year Ended December 31, 1989 With Comparative Actual Amounts For the Year Ended December 31, 1988 1989 1989 1989 1988 Budget Actual Variance Actual REVENUES: TAXES: General property tax S 3,437,980 $ 3,483,067 f 45,087 S 3,257,550 Specific ownership taxes 1,037,250 1,130,657 93,407 1,071,575 Penalties 8 interest 0 13.904 13.904 14.897 Total Taxes 4.475.230 4,627.628 152,398 4,344,022 LICENSES AND PERMITS - Moving permits 100,000 198.454 98.454 224,810 INTERGOVERNMENTAL: Matching funds snow/gravel 7,000 0 (1,000) 0 Mineral leasing 24,000 69,659 45,659 25,739 Grazing act 130,000 131,139 1,139 92,407 Payment in lieu of taxes 10,000 10,027 27 10,027 Motor vehicle registration fee 190,000 237,195 47,195 212,278 Highway user tax fund 5.439,795 4.538.210 (901,585) 3,210,606 Total Intergovernmental 5,794,795 4,986.230 (808.565) 3.551,057 CHARGES FOR SERVICES - Charges for services 212.000 238.207 26.207 256,107 MISCELLANEOUS: Earnings on deposit 0 8,322 8,322 0 Special assessments 0 82,765 82,765 0 Miscellaneous 0 14,682 14,682 0 Other 12.000 14.167 2.167 18.963 Total Miscellaneous 12.000 119.936 107.936 18.963 TOTAL REVENUES 10.594,025 10.770.455 (423.570) 8.394,959 EXPENDITURES: PUBLIC WORKS: Bridge construction 987,670 7,004,600 (22,930) 801,336 Maintenance of condition 1,786,685 1,930,175 (143,490) 1,968,052 Maintenance support 1,069,184 830,300 238,884 1,321,075 Trucking division 1,076,381 983,104 93,277 993,889 Mining division 895,989 802,319 93,670 758,917 Administration 211,589 200,891 10,698 192,121 Other public works 6.190.090 4.049.955. 2,140,135 1.723.426 Total Public works 12.211.588 9.801.344 2.410.244 7,758.816 CAPITAL OUTLAY - Mining division 64.400 64.400 0 165.025 INTERGOVERNMENTAL - Grants-in-aid to cities/towns 760.338 784.662 (24.324) 720,201 TOTAL EXPENDITURES 13,036,326 10.650.406 2.385.920 8.644.042 OPERATING TRANSFERS - IN - Non-Departmental 325.000 0 (325.000) 542.065 EXCESS OF REVENUES AND OTHER FINANCING SOURCES OVER (UNDER) EXPENDITURES AND OTHER FINANCING USES S (2.177.301) S (479.951) S 1.637,350 I--2a982 -68- COUNTY OF WELD STATE OF COLORADO SPECIAL REVENUE FUNDS SOCIAL SERVICES FUND Schedule of Revenues and Expenditures. Budget and Actual For the Year Ended December 31, 1989 With Comparative Actual Amounts For the Year Ended December 31, 1988 1989 1989 1989 1988 Budget Actual Variance Actual REVENUES: TAXES: General property tax S 2,508,600 S 2,541,183 S 32,583 $ 2,330,702 Specific ownership taxes 166,000 178,400 12,400 174,433 Penalties 8 interest 0 10,145 10.145 10,665 Total Taxes 2.674.600 2,729.728 55,128 2,515.800 INTERGOVERNMENTAL: Contract payments 0 44,121 44,121 45,707 Welfare (SS) 11.916.100 16.379.253 4.463.153 16.215.520 Total Intergovernmental 11.916.100 16.423.374 4,507.274 16.261,227 MISCELLANEOUS - Sale of assets 0 1.057 1.057 52 EARNINGS ON INVESTMENTS - Earnings on deposit 0 2 685 2.685 0 TOTAL REVENUES 14,590,700 19.156.844 4.566.144 18.777,079 EXPENDITURES: PUBLIC HEALTH AND WELFARE: Administrative - regular 3,160,100 2,964,177 195,923 2,936,260 Administrative - IV-D 504,500 465,752 38,748 397,314 Institutional care 0 52,946 (52,946) 146,137 Food stamps 0 5,708,247 (5,708,247) 5,372,873 General assistance 107,000 93,391 13,609 93,917 AB 8,000 5,124 2,876 5,181 AFDC 4,850,000 4,151,004 698,996 4,118,402 AND - State 600,000 472,703 127,297 504,154 CW - FC 1,820,000 1,006,279 813,721 847,873 AFDC - FC 0 473,550 (473,550) 443,567 Day care 834,000 733,781 100,219 678,251 Medicaid transportation 12,000 6,129 5,871 8,219 Non-contractual case services 0 4,194 (4,194) 10,665 OAP - A 1,650,000 1,503,613 146,387 1,501,184 Placement alternative care 0 295,075 (295,075) 268,094 AFDC - U 0 0 0 (263) Staff development 0 125 (125) 32 Medical examinations 0 9,272 (9,272) 10,508 IV-D 0 198,522 (198,522) 175,375 Administrative - LEAP 67,000 49,572 17,428 41,219 Administrative - LEAP outreach 0 13,497 (13,497) 28,159 LEAP - regular 975,000 604,999 370,001 936,270 LEAP - emergency 0 19,328 (19,328) 18,622 FEMA 0 44.028 (44,028) 45.707 Total Public Health and Welfare 14.587.600 18.875.308 (4,287,708) 18.587.720 MISCELLANEOUS: 4,021 Staff development 0 3,498 (3,498) Staff travel Q 27.345 (27.345) 38,232 Total Miscellaneous 0 30.843 (30,843) 42.253 (Continued on Next Page) -69- COUNTY OF WELD STATE OF COLORADO SPECIAL REVENUE FUNDS SOCIAL SERVICES FUND Schedule of Revenues and Expenditures, Budget and Actual (Continued) For the Year Ended December 31, 1989 With Comparative Actual Amounts For the Year Ended December 31, 1988 1989 1989 1989 1988 Budget Actual Variance Actual EXPENDITURES (CONTINUED): CAPITAL OUTLAY: Administrative - regular S 2,700 S 6,593 $ (3,893) S 1,273 Administrative - IV-D 400 3.837 (3.437) 0 Total Capital outlay 3.100 10.430 (7,330) 1,273 TOTAL EXPENDITURES 14,590.700 18.916.581 (4,325,881) 18.631.246 OPERATING TRANSFERS - IN - Non-Departmental 0 0 0 122.195 EXCESS OF REVENUES AND OTHER FINANCING SOURCES OVER (UNDER) EXPENDITURES AND OTHER FINANCING USES S 0 $ 240.263 S 240,263 S 268.028 _70_ COUNTY OF WELD STATE OF COLORADO SPECIAL REVENUE FUNDS CONSERVATION TRUST FUND Schedule of Revenues and Expenditures, Budget and Actual For the Year Ended December 31, 1989 With Comparative Actual Amounts For the Year Ended December 31, 1988 1989 1989 1989 1988 Budget Actual Variance Actual REVENUES: INTERGOVERNMENTAL - State lottery f 154,074 S 130.765 S (23.309) E 154.074 MISCELLANEOUS - Earnings on deposit 0 8.989 8.989 4,427 TOTAL REVENUES 154.074 139,754 (14,320) 158.501 EXPENDITURES: CULTURE AND RECREATION - Other 129.604 129.604 0 144,046 CAPITAL OUTLAY - Land improvements 24,470 20.714 3,756 11,188 TOTAL EXPENDITURES 154.074 150.318 3.756 155.234 EXCESS OF REVENUES OVER (UNDER) EXPENDITURES $ 0 S (10.564) f (10.564) E 3,267 -71- COUNTY OF WELD STATE OF COLORADO SPECIAL REVENUE FUNDS CONTINGENT FUND Schedule of Revenues and Expenditures. Budget and Actual For the Year Ended December 31, 1989 With Comparative Actual Amounts For the Year Ended December 31, 1988 1989 1989 1989 1988 Budget Actual Variance Actual REVENUES: TAXES: General property tax S 955,579 S 967,812 $ 12,233 $ 921,309 Specific ownership taxes 65,421 67,944 2,523 68,813 Penalties 8 interest 0 3.864 3.864 4,207 Total Taxes 1.021.000 1,039,620 18.620 994.329 TOTAL REVENUES 1,021.000 1.039.620 18.620 994,329 EXPENDITURES: MISCELLANEOUS - Other 676.000 0 676.000 0 TOTAL EXPENDITURES 676.000 0 676.000 0 OPERATING TRANSFERS - OUT - Other (345.000) (345,000) 0 (1.022.195) EXCESS OF REVENUES AND OTHER FINANCING SOURCES OVER (UNDER) EXPERDITURES AND OTHER FINANCING USES $ 0 S 694,620 S 694.620 L--(27.86I-6) -72- COUNTY OF WELD STATE OF COLORADO SPECIAL REVENUE FUNDS PUBLIC HEALTH FUND Schedule of Revenues and Expenditures. Budget end Actual For the Year Ended December 31, 1989 With Comparative Actual Amounts For the Year Ended December 31, 1988 1989 1989 1989 1988 Budget Actual Variance Actual REVENUES: LICENSES AND PERMITS: Health license $ 250 S 200 S (50) S 200 INTERGOVERNMENTAL: Grant 382,023 403,086 21,063 393,016 Health 27,095 26,852 (243) 24,422 Counties 2.500 0 2.500 2.500 Total Intergovernmental 411.618 429,938 23.320 419.938 CHARGES FOR SERVICES: Charge for service 64,219 12,900 (51,319) 880 Protective inspection fees 10,850 12,362 1,512 12,312 Vital statistics 38,000 34,561 (3,439) 31,715 Health inspection fees 0 0 0 90 GC cultures 0 0 0 633 Clinic fees 95,190 102,413 7,223 69,039 Septic 45,000 52,760 7,760 46,217 Water 35.400 56.366 20.966 39.113 Total Charges For Services 288.659 271.362 (17,297) 199.999 MISCELLANEOUS: Rental income 500 614 114 530 Miscellaneous 0 38,907 38,907 0 Other 0 24 24 25 Contributions 0 445 445 815 Total Miscellaneous 500 39.990 39.490 1.370 TOTAL REVENUES 701.027 741.490 45.463 621.507 EXPENDITURES: PUBLIC HEALTH AND WELFARE: Public health administration 85,089 25,009 60,080 26,387 Health education 134,523 121,190 13,333 0 Nursing 885,184 899,458 (14,274) 946,232 Environmental Health 537.962 538.167 (205) 445.222 Total Public health and welfare 1,642.758 1.583.824 58.934 1.417.841 CAPITAL OUTLAY: Public health administration 1,254 1,639 (385) 5,328 Health education 0 895 (895) 0 Nursing 9,100 8,193 907 1,982 Environmental Health 7.300 0 7.300 0 Total Capital outlay 17.654 10.727 6.927 7.310 TOTAL EXPENDITURES 1,660,412 1.594.551 65.861 1.425.151 OPERATING TRANSFERS - IN: Non-Departmental 916.070 876.570 (39.500) 846.095 Total Operating Transfers - In 916.070 876.570 (39.500) 846.095 EXCESS OF REVENUES AND OTHER FINANCING SOURCES OVER (UNDER) EXPENDITURES AND OTHER FINANCING USES L__(43.) S 23,509 S 66.824 1.....e,451 -73- COUNTY OF WELD STATE OF COLORADO SPECIAL REVENUE FUNDS HUMAN RESOURCES FUND Schedule of Revenues and Expenditures, Budget and Actual For the Year Ended December 31, 1989 With Comparative Actual Amounts For the Year Ended December 31, 1988 1989 1989 1989 1988 Budget Actual Variance Actual REVENUES: INTERGOVERNMENTAL: Contract payments S 1,174,859 S 655,086 S (519,773) S 595,421 Grant 2,579,266 2,648,805 69,539 3,067,826 Other governmental units 0 345,730 345,730 0 Other 14.875 158.825 143.950 117.631 Total Intergovernmental 3.769,000 3,808.446 39.446 3.780,878 CHARGES FOR SERVICES: Charge for service 319.347 364.078 44.731 289,228 MISCELLANEOUS: Other 0 65,343 65,343 (3,451) Counties 0 5,576 5,576 22,654 Other 0 35,835 35,835 0 Donations from private sources 0 415,428 415,428 79,257 Loan repayments 0 27,827 27,827 0 Welfare diversion 0 0 0 118,372 Total Miscellaneous 0 550.009 550.009 216.832 TOTAL REVENUES 4,088,347 4,722.533 634.186 4 286 938 EXPENDITURES: ECONOMIC ASSISTANCE: Human Resources 0 8,933 (8,933) 2,871 JTPA performance incentive 0 0 0 19,103 Dislocated farmers O (7) 7 30,053 JTPA 8% local distribution 0 23,726 (23,726) 34,867 JTPA 8% education coordination 0 1,000 (1,000) 0 JTPA 6% training 8 tech assist 0 0 0 13,170 JTPA IIA 6% incentive 0 742 (742) 1,353 JTPA dislocated workers 0 60,478 (60,478) 35,386 JTPA older workers 0 23,530 (23,530) 26,186 6% TAT C.O. 0 32,215 (32,215) 77,238 Wagner-Peyser 10% 0 44,038 (44,038) 0 JTPA Incentive 0 9,735 (9,735) 0 Transportation contract 0 0 0 9,249 Summer youth 487,950 520,081 (32,131) 433,160 JTPA basic 1,011,127 939,932 71,195 868,128 Job service 247,352 154,374 92,978 237,844 Wagner-Peyser 10% summer job hunt 0 12,036 (12,036) 4,576 Ul Training program 0 10,789 (10,789) 5,654 WCCN 0 5,236 (5,236) 22,654 State pre-school 0 232,575 (232,575) 0 Head Start 572,411 596,174 (23,763) 604,140 Head Start handicap 21,088 0 21,088 20,879 Head Start T 8 TA 9,360 0 9,360 9,360 Headstart bilingual/multicltrl 0 0 0 9,159 Migrant Hdst/day care basic 572,000 527,375 44,625 678,430 (Continued on Next Page) -74- COUNTY OF WELD STATE OF COLORADO SPECIAL REVENUE FUNDS HUMAN RESOURCES FUND Schedule of Revenues and Expenditures, Budget and Actual (Continued) For the Year Ended December 31, 1989 With Comparative Actual Amounts For the Year Ended December 31, 1988 1989 1989 1989 1988 Budget Actual Variance Actual ECONOMIC ASSISTANCE (CONTINUED): CSA/CAP $ 152,207 S 181,923 f (29,716) S 95,112 Migrant Headstart-handicap 0 1,249 (1.249) 17,411 Head Start - high school 0 (50) 50 5,744 Migrant headstart T 8 T A 0 2,009 (2,009) 3,661 Migrant headstart playground project 0 8,828 (8,828) 0 Supplemental foods 187,000 133,166 53,834 100,911 DOE weatherixation 14,875 11,896 2,979 15,691 CDBG ESCH 19,750 13,226 6,524 19,621 CDBG ESG 27,580 22,207 5,373 27,463 HCBS 0 13,808 (13,808) 0 OAA Area Agency 38,922 47,957 (9,035) 36,895 OAA Title III-B 163,276 115,387 47,889 91,439 AAA case management 0 41,264 (41,264) 27,014 AAA legal aide 118 0 0 0 29,889 AAA Ombudsman II-B 0 0 0 27,769 OAA Title III C-I congregate 150,000 258,297 (108,297) 230,107 OAA Title III-C 94,102 64,436 29,666 12,976 Title IV training 0 4,500 (4,500) 0 Human resources general fund 119,347 316,456 (197,109) 590,525 Welfare diversion 380,000 522,947 (142,947) 280,350 Welfare diversion/cnty reimbur 0 87,921 (87,921) 0 Gen admin allocation 0 315 (315) 0 EODS allocation 0 1,435 (1,435) 0 Non-EGOS allocation 0 1,269 (1,269) 0 Transportation allocation 0 770 (770) 2.061 Total Economic assistance 4.268.347 5.054.178 (785,831) 4,758.099 CAPITAL OUTLAY: 0 Human Resources 1,800 (1,800) JTPA 6% training 8 tech assist 0 0 0 JTPA dislocated workers 151 (151) 0 JTPA older workers 0 0 0 6% TAT C.O. 42 (42) 0 Summer youth 1,627 (1,627) 0 JTPA basic 1,743 (1,743) 2,291 Job service 404 (404) 2,308 Wagner Peyser 10% smr job hunt 1 (1) 0 WCCN 340 (340) 0 Head Start 2,470 (2,470) 0 Migrant Mdst/day care basic 1,495 (1,495) 0 CSA/CAP 390 (390) 0 Supplemental foods 18,552 (18,552) 416 DOE weatherization 0 0 0 OAA Area Agency 185 (185) 0 OAA Title III-B 240 (240) 0 AAA case management 966 (966) 143 AAA legal aide 118 0 0 0 AAA Ombudsman II-B 0 0 0 OAA Title III C-I congregate 124 (124) 0 Human resources general fund 1,324 (1,324) 0 Transportation 200.00 107.026 92.974 1.200 Total Capital outlay —Zia) 138.880 61,120 6.358 TOTAL EXPENDITURES 4,468,34 5.193.058 (724,711) 4,764.457 (Continued on flex Page) -75- COUNTY OF WELD STATE OF COLORADO SPECIAL REVENUE FUNDS HUMAN RESOURCES FUND Schedule of Revenues and Expenditures. Budget and Actual (Continued) For the Year Ended December 31, 1989 With Comparative Actual Amounts For the Year Ended December 31, 1988 1989 1989 1989 1988 Budget Actual Variance Actual OPERATING TRANSFERS - IN: OAA Area Agency $ 0 S 10,756 $ 10,756 $ 10,756 Human resources general fund 0 119,347 119,347 0 Welfare diversion 380,000 345,730 (34,270) - 404,294 Welfare diversion/county reimbursement 0 80.000 80.000 0 Total Operating transfers - in 380.000 555.833 175.833 415 050 EXCESS OF REVENUES AND OTHER FINANCING SOURCES OVER (UNDER) EXPENDITURES AND OTHER FINANCING USES $ D S 85.308 S 85.308 S (62.469) -76- COUNTY OF WELD STATE OF COLORADO SPECIAL REVENUE FUNDS SOLID WASTE FUND Schedule of Revenues and Expenditures, Budget and Actual For the Year Ended December 31, 1989 With Comparative Actual Amounts For the Year Ended December 31, 1988 1989 1989 1989 1988 Budget Actual Variance Actual REVENUES: CHARGES FOR SERVICES - Landfill surcharge E 125.000 E 248,858 $ 123.858 E 165.473 EXPENDITURES: MISCELLANEOUS - Other 22,000 354,522 (332.522) 2.131 OPERATING TRANSFERS - OUT - Other (590.000) 0 390.000 (42,065) EXCESS OF REVENUES AND OTHER FINANCING SOURCES OVER (UNDER) EXPENDITURES AND OTHER FINANCING USES IL.-1221,212) ,s (105,664) 1.-1L.336 1.---J21211 -77- COUNTY OF WELD STATE OF COLORADO SPECIAL REVENUE FUNDS HOUSING AUTHORITY FUND Schedule of Revenues and Expenditures. Budget and Actual For the Year Ended December 31, 1989 With Comparative Actual Amounts For the Year Ended December 31, 1988 1989 1989 1989 1988 Budget Actual Variance Actual REVENUES: INTERGOVERNMENTAL: Contract payments f 2,038,613 f 1,685,735 f (352,878) f 1,353,374 CDBG loan proceeds 40,000 27.590 (12,410) 6.328 Total Intergovernmental 2.078.613 1.713.325 (365.288) 1,359,702 MISCELLANEOUS: Earnings on deposit 21,550 1.743 (19,807) 1,332 TOTAL REVENUES 2,100,163 1.715.068 (385,095) 1,361,034 EXPENDITURES: MISCELLANEOUS: Other 21,550 0 21,550 0 Post-administrative 0 0 0 7,358 Administrative 72,828 30,450 42,378 24,045 Housing voucher administrative 7,721 2,435 5,286 401 Housing preservation grant-adm 14,000 6,230 7,770 2,683 Housing preservation grant 169,000 45,946 123,054 0 General administration 34,400 36,523 (2,123) 38,142 CDBG contract payments 0 0 0 17,658 Total Miscellaneous 319.499 121 584 197.915 90.287 ECONOMIC ASSISTANCE: Housing assistance 538,008 531,936 6,072 496,698 Housing vouchers preliminary 1,517 1,517 0 10,346 Housing voucher administrative 52,565 32,370 20,195 12,616 Housing voucher payments 497,991 537,858 (39,867) 379,033 Rental rehabilitation 809,300 270,729 538,571 193,044 General administration 0 2,970 (2,970) 0 CDBG contract payments 245,000 208.379 36.621 176.628 Total Economic assistance 2,144,381 1.585.759 558.622 1.268.365 CAPITAL OUTLAY: Administrative 300 294 6 456 Housing vouchers preliminary 3.983 3.983 0 510 Total Capital outlay 4.283 4.277 6 966 INTERGOVERNMENTAL: Administrative 0 3,750 (3.750) 84 TOTAL EXPENDITURES 2.468.163 1.715.370 752.793 1,359,702 EXCESS Of REVENUES OVER (UNDER) EXPENDITURES ?SW) f (302) L........3.62,21. S 1.332 -78- CAPITAL PROJECTS FUNDS Capital Projects Funds are established to account for financial resources used for the acquisition or improvement of the capital facilities of the County. 11 . p wnse COLORADO COUNTY OF WELD STATE OF COLORADO CAPITAL PROJECTS FUND EXPLANATIONS OF INDIVIDUAL FUND December 31, 1969 Capital Expenditures Fund: This fund accounts for various capital improvement projects on County property. —79— ;DUSTY OF WELD STATE OF COLORADO CAPITAL PROJECTS FUND CAPITAL EXPENDITURES FUND $ALANCE SHEET December 31, 1989 With Comparative Actual Amounts as of December 31, 1988 1989 1988 ASSETS ASSETS: $ 89,211 S 1,350,065 Cash and short-term investments Receivables (net of allowance for uncollectibles): 793,901 0 Current property tax Delinquent property tax 3,074 6,343 Accounts 2,889 5,159 Due from other County funds 170,799 120,552 Due from other governmental units 62.315 166.554 TOTAL ASSETS f 1.122 189 S 1,648,673 LIABILITIES AND FUND BALANCE LIABILITIES: S 24,070 E 344,882 Accounts payable 1 675 1,675 Accrued liabilities Due to other County funds 14,521 140,862 803,074 6,343 Deferred revenue 340,856 0 Advances from other funds 0 200,754 Ret sinage payable Total Liabilities 1.184.196 694.516 FUND BALANCE: p 884,157 Reserve for encumbrances 0 70,000 Designated for future years' expenditures (62.007) 0 Undesignated Total Furd Balance ---_—.(14,2a) 954.157 TOTAL LIABILITIES AND FUND BALANCE f 1.122 189 S 1.648.673 -80- COUNTY OF WELD STATE OF COLORADO CAPITAL PROJECTS FUND CAPITAL EXPENDITURES FUND Schedule of Revenues and Expenditures. Budget and Actual For the Year Ended December 31, 1989 With Comparative Actual Amounts For the Year Ended December 31, 1988 1989 1989 1989 1988 Budget Actual Variance Actual REVENUES: TAXES: General property tax f 0 S 1,561 f 1,561 f 523,161 Specific ownership taxes 0 0 0 39,145 Penalties 8 interest 0 0 0 2,393 Total Taxes 0 1.561 1,561 564 699 MISCELLANEOUS: Miscellaneous 0 196,202 196,202 640,000 Other 0 274 274 0 Sale of assets 0 0 0 498.542 Total Miscellaneous 0 196.476 196.476 1,138,542 EARNINGS ON INVESTMENTS - Earnings on deposit 0 58.002 58.002 33.572 TOTAL REVENUES 0 256.039 256.039 1.736,813 EXPENDITURES: MISCELLANEOUS - Buildings 250 0 250 0 CAPITAL OUTLAY - Buildings 2.204,712 1.738.344 466.368 3.338.904 TOTAL EXPENDITURES 2.204.962 1.738.344 466.618 3.338.904 OPERATING TRANSFERS - IN - Non-Departmental 375.000 466.141 91.141 1.170.545 EXCESS OF REVENUES AND OTHER FINANCING SOURCES OVER (UNDER) EXPENDITURES AND OTHER FINANCING USES f (1.829.962) f (1,016.164) f 313,798 S (431.546) -81- ENTERPRISE FUNDS Enterprise Funds are used to account for operations that are financed and operated in a manner similar to private business enterprises - where the intent of the governing body is that the costs of providing goods or services to the general public on a continuing basis be financed or recovered primarily through user charges. cow.ADO COUNTY OF WELD STATE OF COLORADO ENTERPRISE FUND EXPLANATIONS OF INDIVIDUAL FUND December 31, 1989 Ambulance Fund: This fund accounts for the ambulance services provided to Weld County. —83— COUNTY OF WELD STATE OF COLORADO ENTERPRISE FUND AMBULANCE FUND BALANCE SHEET December 31, 1989 With Comparative Actual Amounts as of December 31, 1988 1989 1988 ASSETS CURRENT ASSETS: Cash and short-term investments S 232,888 S 250,205 Receivables (net of allowance for uncollectibles): Accounts - ambulance service 299,084 211,593 Accounts - other 2,647 2,377 Due from other County funds 5,299 8,389 Due from other governmental units 0 146 Other assets 0 69 Total Current Assets 539.918 472.779 FIXED ASSETS: Machinery and equipment 350,118 46,624 Accumulated depreciation (145.989) (14.728) Fixed Assets - Net 204,129 31.896 TOTAL ASSETS S 744.047 S 504,675 LIABILITIES AND FUND EQUITY CURRENT LIABILITIES: Accounts payable S 4,346 S 8,501 Accrued liabilities 78,894 73,388 Due to other County funds 11.992 17'571 Total Current Liabilities 95.232 99,460 FUND EQUITY: Contributed capital 98,334 19,762 Retained earnings 550.481 385.453 Total fund Equity 648.815 405,215 TOTAL LIABILITIES AND FUND EQUITY S 744,047 S 504,675 -84- COUNTY OF WELD STATE OF COLORADO ENTERPRISE FUND AMBULANCE FUND Schedule of Revenue and Expenses Compered with Budget For the Year Ended December 31, 1989 With Comparative Actual Amounts For the Year Ended December 31, 1988 1989 1989 1989 1988 Budget _ Actual Variance Actual REVENUES: OPERATING REVENUES - Rescue unit fees f 1.537.432 S 1,611,248 S 73,816 S 1.308.666 EXPENSES: OPERATING EXPENSES: Personnel services 754,900 751,359 3,541 677,905 Contractual services 51,214 50,984 230 37,476 Supplies 65,100 56,279 8,821 45,765 Heat, light, and power 7,243 6,861 382 6,574 Repair and maintenance 94,600 69,721 24,879 89,291 Other 540,145 488,511 51,634 411,933 Depreciation 10.485 48.977 (38.492) 8.750 Total Operating Expenses 1.523.687 1,472.692 50.995 1.277,694 OPERATING INCOME (LOSS) 13.745 138.556 124.811 30.972 NONOPERATING REVENUES (EXPENSES): Earnings on deposit 0 12,602 12,602 0 Other 0 754 754 727 Donations 0 1,000 1,000 196 In kind 36,755 0 (36,755) 94,784 Sale of assets 0 12.116 12.116 23 Total Nonoperating Revenues (Expenses) 36.755 26.472 (10,283) 95.730 NET INCOME $ 50,500 S 165.028 $ 114,528 $ 126,702 -85- INTERNAL SERVICE FUNDS Internal Service Funds are established to account for goods and services provided to other departments of the County on a cost-reimbursement basis. it t 6fro COLORADO COUNTY OF WELD STATE OF COLORADO INTERNAL SERVICE FUNDS EXPLANATIONS OF INDIVIDUAL FUNDS December 31, 1989 Motor Vehicle Fund: This fund accounts for the revenue and costs generated by equipment and vehicles rented to the Road and Bridge Fund and to various departments of other County funds. Printing and Supply Fund: This fund accounts for revenue and costs associated with providing printing services and the supply and stores function of the County. Computer Services Fund: This fund accounts for all data processing services provided to the County and other agencies on a cost-reimbursement basis. Insurance Fund: This fund accounts for all insurance costs for the County. The program is a combination of insured risks and protected self-insurance risks. PBX Fund: This fund accounts for all phone costs provided to the County and other outside agencies on a cost reimbursement basis. —87— COUNTY OF WELD STATE OF COLORADO INTERNAL SERVICE FUNDS COMBINING BALANCE SHEET December 31, 1989 With Comparative Totals as of December 31, 1988 Computer Motor Vehicle Printing and Services Furl Supply Fund Fund ASSETS CURRENT ASSETS: Cash and short-term investments S 248,166 S 87,995 S 1,029,054 Receivables (net of allowance for uncollectibles): 0 Current property tax 0 0 Delinquent property tax 0 0 0 Accounts 2,044 521 5,405 Due from other County funds 494,420 64,884 398 Due from other governmental units 0 0 0 Inventories 17,821 72,082 0 Other assets 0 0 5.538 Total Current Assets 762.451 225.482 1.040.395 FIXED ASSETS: 0 Land 671,245 0 Buildings 2,671,399 0 0 Improvements other than buildings 218,053 0 0 Machinery and equipment 10,364,579 43,915 2,503,327 Construction in progress 0 0 0 Accumulated depreciation (6.466.437) (25.865) (1,910.601) Fixed Assets - Net 7.458,839 18.050 592,726 TOTAL ASSETS S 8.221.290 S 243.532 S 1,633.121 LIABILITIES AND FUND EQUITY CURRENT LIABILITIES: Accounts payable S 202,399 f 6,669 S 66,529 Accrued liabilities 0 1,462 155,044 Due to other County funds 665 35 251,183 Deferred revenue 0 0 29,981 Advance from other funds 0 80.000 0 Total Current Liabilities 203,064 88.166 502.737 FUND EQUITY: Contributed capital 6,887,167 120,946 591,931 Retained earnings 1.131.059 34.420 538.453 Total Fund Equity 8,018.226 155.366 1.130.384 TOTAL LIABILITIES AND FUND EQUITY f 8.221.290 $ 243.532 f 1.633.121 -88- Total Insurance PBX December 31 December 31 Fund Fund 1989 1988 S 617,031 $ 38,037 S 2,020,283 S 1,737,971 559,201 0 559,201 547,620 6,356 0 6,356 7,453 1,400 7,960 17,330 17,128 2,700 30,253 592,655 730,381 0 0 0 2,367 0 0 89,903 113,083 165.510 0 171.048 190.109 1.352.198 76.250 3.456.776 3.346,112 0 0 671,245 675,184 0 0 2,671,399 750,220 0 0 218,053 27,199 0 197,228 13,109,049 12,915,144 0 0 0 1,024,654 0 (62.848) (8.465.751) __(11a31,1122) 0 134.380 8.203.995 7.260.341 S 1.352.198 $ 210,630 S 11.660,771 f 10.606.453 S 645 $ 4,986 $ 281,228 $ 166,503 177,490 5,686 339,682 452,643 799 3 252,685 508,823 569,839 0 599,820 589,605 0 0 80.000 80,000 748.773 10.675 1.553.415 1.797.574 0 180,361 7,780,405 6,658,152 603.425 19,594 2,326.951 2.150,727 603,425 199.955 10,107,356 8.808.879 f 1.352.198 $ 210,630 S N.660,771mmmmmmms S 10,606.453 -89- COUNTY OF WELD STATE OF COLORADO INTERNAL SERVICE FUNDS COMBINING STATEMENT OF REVENUES, EXPENDITURES AND CHANGES IN RETAINED EARNINGS For the Year Ended December 31, 1989 With Comparative Actual Amounts For the Year Ended December 31, 1988 Computer Motor Vehicle Printing and Services Fund Supoly Fund Fund OPERATING REVENUES - Charges for services S 2.547,180 S 213,416 $ 2,083.274 OPERATING EXPENSES: Personnel services 0 46,343 1,221,392 Contractural services 1,525,532 6,597 418,894 Supplies 231,653 107,799 57,711 Heat, light, and power 20,063 268 15,280 Repair and maintenance 112,677 41,151 98,648 Insurance and bonds 0 0 0 Claims 0 0 0 Other 15,804 0 0 Depreciation 1.067,530 ' 7.912 351.912 Total Operating Expenses 2.973.259 210.070 2.163.837 OPERATING INCOME (LOSS) (426.079) 3.346 (80.563) NONOPERATING REVENUES (EXPENSES): Taxes 0 0 0 Farm income 0 0 0 Gain (loss) on sale of assets 413,508 (3,340) (38,835) Earnings on investments 0 0 0 Interest 0 0 0 Judgements and damages 16.757 0 0 Total Non operating Revenues (Expenses) 430.265 (3,340) (38,835) INCOME (LOSS) BEFORE OPERATING TRANSFERS 4,186 6 (119.398) OPERATING TRANSFERS: Operating transfers - in 14,500 0 114,525 Operating transfers - out (41.141) 0 0 Total Operating Transfers C26.641) 0 114.525 NET INCOME (LOSS) (22,455) 6 (4,873) RETAINED EARNINGS AT BEGINNING OF YEAR 1.153.514 34.414 543.326 RETAINED EARNINGS AT END OF YEAR $ 1.131.059 S 34,420 S 538,453 -90- Total Insurance PBX December 31 December 31 Fund Furl 1989 1988 $ 32.459 S 457.678 S 5.334,007 S 5,352.243 0 78,405 1,346,140 1,292,199 1,499 46,773 1,999,295 1,652,654 0 4,673 401,836 367,141 0 213,277 248,888 240,731 0 33,528 286,004 244,451 517,359 0 517,359 319,712 102,714 0 102,714 276,720 0 4,972 20,776 33,177 0 26.812 1,454.166 1.458.193 621.572 408.440 6.377.178 5.884.978 (589,113) 49.238 (1,043,171) (532.735) 582,254 0 582,254 542,286 0 0 0 603 0 (369) 370,964 113,862 32,927 0 32,927 22,167 0 (46,032) (46,032) (47,465) 174.641 0 191,398 153.668 789.822 (46.401) 1,131,511 785.121 200.709 2.837 88.340 252.386 0 0 129,025 50,000 0 0 (41.141) 0 0 0 87,884 50.000 200,709 2,837 176,224 302,386 402.716 16.757 2.150.727 1.848.341 S 603,425 S 19,594 S 2.326,951 S 2.150,727 -91- COUNTY OF WELD STATE OF COLORADO INTERNAL SERVICE FUNDS COMBINING STATEMENT OF CHANGES IN FINANCIAL POSITION For the Year Ended December 31, 1989 Motor Computer Vehicle Printing 8 Services Insurance Fund Supply Fund Fund Fund PBX Fund Total WORKING CAPITAL PROVIDED: Net Income (loss) S (22,455) $ 6 $ (4,873) S 200,709 S 2,837 S 176,224 Items which did not require (provide) working capital: Depreciation 1,067,530 7,912 351,912 0 26,812 1,454,166 (Gain) Loss on sale of fixed assets (413.508) 3.340 38.835 0 369 X370.964) Working capital provided by operations 631,567 11,258 385,874 200,709 30,018 1,259,426 Contributions from other funds 989,583 0 26,776 0 105,894 1,122,253 Proceeds from sale of assets 413.508 34 1.699 0 0 415.241 Total Working Capital Provided 2,034,658 11,292 414,349 200,709 135,912 2,796,920 WORKING CAPITAL APPLIED: Acquisition of fixed assets 2,069,547 8.500 251.425 0 112.625 2.442.097 INCREASE (DECREASE) IN WORKING CAPITAL S (34,889) S 2.792 S 162.924 S 200.709 L...,.287 S 354,823 CHANGES IN COMPONENTS OF WORKING CAPITAL: Increase (Decrease) in current assets: Cash 4 short-term investments $ (48,500) S 20,729 S 179,506 S 108,917 S 21,660 $ 282,312 Receivables: Accounts 973 (275) (730) 81 153 202 Property taxes 0 0 0 10,484 0 10,484 (delinquent) Due from other County funds 75,220 21,018 (230,192) (3,044) (728) (137,726) Due from other governments (2,367) 0 0 0 0 (2,367) Inventories 14,465 (37,645) 0 0 0 (23,180) Other assets 0 0 (2.281) (16.780) 0 (19.061) Net Increase (Decrease) in Current Assets 39.791 3.827 (53,697) 99.658 21,085 Ilia (Increase) Decrease in current liabilities: Accounts payable (75,567) (6,647) (32,681) 1,842 (1,672) (114,725) Accrued Liabilities 0 3,649 (1,168) 109,609 871 112,961 Due to other County funds 887 1,963 250,470 (185) 3,00335) Deferred revenue 0 0 0 (10.215) 0 (10.2 Net Increase (Decrease) in Current Liabilities (74,680) (1.035) 216,621 101.051 2.202 244.159 INCREASE (DECREASE) IN WORKING CAPITAL S (34,889) L....22..92 $ 162,924 . 200,709 S 23.287 .t.. .i.6821 -92- COUNTY OF HELD STATE OF COLORADO INTERNAL SERVICE FUNDS MOTOR VEHICLE FUND Schedule of Revenues and Expenses Compered with Budget For the Year Ended December 31, 1989 With Comparative Actual Amounts For the Year Ended December 31, 1988 1989 1989 1989 1988 Budget Actual Variance Actual OPERATING REVENUES: Charge for service S 1,952,434 $ 1,478,396 $ (474,038) $ 1,510,938 Reimbursement for depreciation 976,300 1,068,779 92,479 1,070,963 Miscellaneous 0 5 5 0 TOTAL OPERATING REVENUES 2.928.734 2,547,180 (381.554) 2,581,901 OPERATING EXPENSES: Contractual services 1,470,000 1,525,532 (55,532) 1,206,002 Supplies 270,000 231,653 38,347 226,069 Meat, light, and power 39,000 20,063 18,937 36,970 Repair and maintenance 126,427 112,677 13,750 77,979 Other 47,007 15,804 31,203 25,978 Depreciation 976.300 1.067.530 (91,230) 1,070,963 TOTAL OPERATING EXPENSES 2.928.734 2.973.259 (44,525) 2,643,961 OPERATING INCOME (LOSS) 0 (426.079) (426,079) (62,060) NONOPERATING REVENUES (EXPENSES): Rents from land 0 0 0 603 Gain (loss) on sale of assets 0 (7,968) (7,968) 0 Sale of assets 136,000 374,157 238,157 3,779 Compensation for loss 0 16,757 16,757 0 Gain on sale of assets 0 47,319 47,319 108,759 Interest 0 0 0 (18) TOTAL NONOPERATING REVENUES (EXPENSES) 136.000 430.265 294,265 113,123 INCOME (LOSS) BEFORE OPERATING TRANSFERS 136.000 4,186 (131,814) 51,063 OPERATING TRANSFERS - IN - Non-Departmental 0 14.500 14.500 0 OPERATING TRANSFERS - OUT - Other 0 (41,141) (41,141) 0 NET INCOME (LOSS) $ 136.000 La S (158.455) S 51,063 -93- COUNTY OF WELD STATE OF COLORADO INTERNAL SERVICE FUNDS PRINTING AND SUPPLY FUND Schedule of Revenues and Expenses Compared with Budget For the Year Ended December 31, 1989 With Comparative Actual Amounts For the Year Ended December 31, 1988 1989 1989 1989 1988 Budget Actual Variance Actual OPERATING REVENUES: Charge for service $ 173,770 E 98,721 $ (75,049) E 136,801 Sale of supplies 55,000 83,718 28,718 47,545 Other 0 30.977 30.977 0 TOTAL OPERATING REVENUES 228.770 213.416 (15,354) 184.346 OPERATING EXPENSES: Personnel services 60,748 46,343 14,405 58,898 Contractual services 8,290 6,597 1,693 3.281 Supplies 108,000 107,799 201 77,230 Neat, light, and power 288 268 20 278 Repair and maintenance 35,221 41,151 (5,930) 36,937 Depreciation 7,723 7.912 (189) 7.723 TOTAL OPERATING EXPENSES 220.270 210,070 10.200 184.347 OPERATING INCOME (LOSS) 8.500 3.346 (5,154) (U NONOPERATING REVENUES (EXPENSES) - Loss on sale of assets 0 (3,340) 23A) 0 NET INCOME (LOSS) E 8.500 E 6 S (8.494) 1.------....S1) -94- COUNTY OF WELD STATE OF COLORADO INTERNAL SERVICE FUNDS COMPUTER SERVICES FUND Schedule of Revenues and Expenses Compared with Budget For the Year Ended December 31, 1989 With Comparative Actual Amounts For the Year Ended December 31, 1988 1989 1989 1989 1988 Budget ACtual Variance Actual OPERATING REVENUES: Charge for service S 2,012,926 f 2,083,274 S 70,348 S 2,078,977 Other 0 0 0 2.183 TOTAL OPERATING REVENUES 2,012,926 2.083,274 70.348 2.081,160 OPERATING EXPENSES: Personnel services 1,222,651 1,221,392 1,259 1,154,827 Contractual services 432,444 418,894 13,550 399,745 Supplies 49,904 57,711 (7,807) 63,575 Heat, light, and power 14,988 15,280 (292) 15,945 Repair and maintenance 107,697 98,648 9,049 98,485 Depreciation 340.890 351,912 (11.022) 370,996 TOTAL OPERATING EXPENSES 2.168.574 2 163.837 4.737 2.103,573 OPERATING INCOME (LOSS) (155,648) (80,563) 75.085 (22,413) NONOPERATING REVENUES (EXPENSES) - Gain (loss) on sale of assets 0 (38.835) (38,835) 1.324 Income (Loss) Before Operating Transfers (155.648) (119,398) 36.250 (21,089) OPERATING TRANSFERS - IN - Non-Departmental 14.525 114.525 100.000 50.000 NET INCOME (LOSS) f (141.123) L--.11172) Lain S 28,911 -95- COUNTY OF WELD STATE OF COLORADO INTERNAL SERVICE FUNDS INSURANCE FUND Schedule of Revenues and Expenses Compared with Budget For the Year Ended December 31, 1989 With Comparative Actual Amounts For the Year Ended December 31, 1988 1989 1989 1989 1988 Budget Actual Variance Actual OPERATING REVENUES: Charge for service S 23,565 S 31,845 S 8,280 S 40,317 Miscellaneous 0 614 614 38.047 TOTAL OPERATING REVENUES 23.565 32.459 8.894 78.364 OPERATING EXPENSES: Contractual services 3,300 1,499 1,801 2,563 Supplies 1,500 0 1,500 0 Insurance and bonds 632,140 517,359 114,781 319,712 Claims 200.000 102.714 97,286 276.720 TOTAL OPERATING EXPENSES 836.940 621,572 215.368 598.995 OPERATING INCOME (LOSS) (813.375) _ (589,113) 224,262 (520.631) NONOPERATING REVENUES: General property tax 536,650 544,058 7,408 502,387 Specific ownership taxes 35,000 38,196 3,196 37,600 Penalties 8 interest 0 0 0 2,299 Earnings on deposit 20,000 32,927 12,927 22,167 Compensation for loss 21,725 174.641 152.916 153.668 TOTAL NONOPERATING REVENUES 613.375 789.822 176.447 718 121 WET INCOME (LOSS) S (200.000) S 200,709 S 400.709 S 197,490 -96- COUNTY OF WELD STATE OF COLORADO INTERNAL SERVICE FUNDS PBX FUND Schedule of Revenues and Expenses Compered with Budget For the Year Ended December 31, 1989 With Comparative Actual Amounts For the Year Ended December 31, 1988 1989 1989 1989 1988 Budget Actual Variance Actual OPERATING REVENUES - Charge for service S 472.647 $ 457,678 S (14.969) S 426.472 OPERATING EXPENSES: Personnel services 79,809 78,405 1,404 78,474 Contractual services 52,981 46,773 6,208 41,063 Supplies 5,797 4,673 1,124 267 Neat, light, and power 215,730 213,277 2,453 187,538 Repair and maintenance 36,850 33,528 3,322 31,050 Other 7,022 4,972 2,050 7,199 Depreciation 27,010 26,812 198 8.511 TOTAL OPERATING EXPENSES 425.199 408.440 16.759 354.102 OPERATING INCOME (LOSS) 47,448 49,238 1,790 72,370 NONOPERATING REVENUES (EXPENSES): Loss on sale of assets 0 (369) (369) 0 Interest (47.448) (46,032) 1,416 (47.447) TOTAL NONOPERATING REVENUES (EXPENSES) (47,448) (46.401) 1.047 (47.447) NET INCOME S 0 S 2.837 S 2.837 S 24,923 -97- TRUST AND AGENCY FUNDS Trust and Agency Funds are established to record transactions relating to assets held by the County in the capacity of trustee, custodian or agent for individuals, governmental entities and non-public organizations. t° ,4 + Wine COLORADO COUNTY OF WELD STATE OF COLORADO TRUST AND AGENCY FUNDS EXPLANATIONS OF INDIVIDUAL FUNDS December 31, 1989 Pension Trust Fund: Weld County Retirement Fund: The Weld County Retirement Fund accounts for the defined benefit retirement pension plan which covers substantially all permanent, full-time employees of Weld County. Expendable Trust Funds: North Colorado Medical Center Trust Fund: This fund accounts for the revenue and related capital expenditures as required by the North Colorado Medical Center Board of Trustees, an autonomous board responsible for administering the operations of the hospital. Health Insurance Trust Fund: This fund accounts for cash held in trust for employees and the County for the self-insured health insurance coverage. Revenue is generated from contributions from both employees and the County as the employer, and disbursements are made after insuring claims have been approved by our independent insurance adjuster. Employee Flexible Spending Fund: This fund accounts for the voluntary tax deferred payment of unreimbursed insurance claims . Request for payment must be incurred and paid for the current calendar year. Non-Expendable Trust Fund: Weld County Finance Corporation: This component unit functions solely to acquire real estate, and construct buildings to lease to the County and others. Agency Funds: General Agency Fund: This fund accounts for all monies collected (principally tax collections) by the Weld County Treasurer for various other local governmental units within the County. Payroll Agency Fund: This fund accounts for the accumulation of County payrolls and related withholdings. Disbursements are made to the appropriate financial institutions through the payroll direct deposit system and the various vendors for the withholdings. -100- COUNTY OF WELD STATE OF COLORADO TRUST AND AGENCY FUNDS 5XPLANATIONS OF INDIVIDUAL FUNDS - CONTINUED Deferred Compensation Fund: This fund accounts for, and invests, the accumulation of voluntary employee contributions. Through Internal Revenue Code (Section 457) , the funds are the property of Weld County until such time as the employee terminates or otherwise qualifies for payment through the plan guidelines. Emergency Telephone Service: This fund accounts for the E-911 function in the County which serves all emergency agencies of the County. —101— COUNTY OF WELD STATE Of COLORADO TRUST AND AGENCY FUNDS COMBINING BALANCE SHEET December 31, 1989 With Comparative Totals as of December 31, 1988 Non-Expendable Pension Trust Expendable Trust Trust Weld County North Colorado Health Employee Weld County Retirement Medical Center Insurance Flexible Finance Fund Trust Fund Fund Spending Corporation ASSETS ASSETS: Cash and short-term investments S 1,285,639 S 2,109,581 S 208,215 $ 7,304 S 243,874 Investments 24,508,674 0 0 0 0 Receivables (net of allowance for uncollectibles): Delinquent property tax 0 0 0 0 0 Accounts 317,988 19,683 24,785 0 0 Due from other County funds 0 0 0 10,892 0 Advances to other funds 0 0 0 0 140,856 Other Assets 72,913 Land 0 0 0 0 498,542 Buildings 0 0 0 0 1,285,597 Accumulated depreciation 0 0 0 0 (121,700) TOTAL ASSETS S 26 185 214 $ 2 129 264 $ 233 000 S 18 196 S 2 047 169 LIABILITIES AND FUND BALANCES LIABILITIES: Accounts payable S 111,958 $ 0 S 17,555 S 9,700 $ 0 Accrued liabilities 0 0 283,776 0 0 Due to other governments 0 0 0 0 0 Due to other County funds 1,142 0 179 8,496 0 Deferred revenue 0 0 0 0 0 Deferred compensation payable 0 0 0 0 0 Certificates of participation 0 0 0 0 1,795,132 Total Liabilities _ 113.100 0 301,510 18,196 1,795,132 FUND BALANCES: Reserve for employee benefits 20,213,686 0 0 0 0 Unreserved Undesignated 5,858;428 2,129,264 (68,510) 0 252,037 Total Fund Balances 26.072.114 2.129.264 (68,510) 0 252,037 TOTAL LIABILITIES AND FUND BALANCES $ 26 185 214 S 2 129 264 S 233 000 S 18 196 S 2 047 169 -102- Agency Total General Payroll Deferred Emergency Agency Agency Compensation Telephone December 31 December 31 Fund Fund Fund Service 1989 1988 S 4,327,442 S 460,131 $ 15,486 S 273,239 S 8,930,911 $ 7,758,232 0 0 928,916 0 25,437,590 22,095,889 0 0 0 0 0 1,056 0 0 0 50,541 412,997 325,202 0 15,519 0 0 26,411 152,979 0 0 0 0 140,856 0 0 0 0 0 72,913 104,109 0 0 0 0 498,542 498,542 0 0 0 0 1,285,597 1,285,597 0 0 0 0 (121,700) (15,850) S 4.327,442 S 475,650 S 944,402 S 323.780 S 36.684.117 $ 32.205.756 S 0 $ 475,048 S 0 S 0 S 614,261 $ 1,020,561 0 0 0 0 283,776 55,645 4,327,199 0 0 323,780 4,650,979 2,544,885 243 602 15,486 0 26,148 62,478 0 0 0 0 0 1,056 0 0 928,916 0 928,916 848,192 0 0 0 0 1.795.132 2 000,000 4.327.442 475,650 944,402 323.780 8.299.212 6.532.817 0 0 0 0 20,213,686 18,163,945 0 0 0 0 8.171.219 7.508.994 0 0 0 0 28.384.905 25.672.939 $ 4.327,442 S 475,650 S 944,402 S 323.780 S 36.684.11.7 S 32.205.756 -103- COUNTY OF WELD STATE OF COLORADO TRUST AND AGENCY FUNDS STATEMENT OF REVENUES.EXPENSES, AND CHANGES IN FUND BALANCES PENSION TRUST FUND For the Year Ended December 31, 1989 With Comparative Actual Amounts For the Year Ended December 31, 1988 Weld County Retirement Fund 1989 1988 OPERATING REVENUES: Earnings on investments S 3,235,513 f 1,697,180 Contributions 1.788.132 1,738,809 Total Operating Revenues 5,023.645 3,435,989 OPERATING EXPENSES: Benefit payments 864,493 756,332 Refunds 426,608 356,800 Audit fees 3,032 500 Actuarial fees 47,202 55,131 Trustee fees 87,336 90,390 Other 487 28.240 Total Operating Expenses 1.429.158 1,287,393 NET INCOME 3,594,487 2,148,596 FUND BALANCE AT BEGINNING OF YEAR 22,477.627 20,329,031 FUND BALANCE AT END OF YEAR $ 26,072.114 S 22.477,627 -104- COUNTY OF WELD STATE OF COLORADO TRUST AND AGENCY FUNDS COMBINING STATEMENT OF REVENUES, EXPENDITURES AND CHANGES IN FUND BALANCES ALL EXPENDABLE TRUST FUNDS For the Year Ended December 31, 1989 With Comparative Totals For the Year Ended December 31, 1988 North Colorado Health Employee Total Medical Center Insurance Flexible December 31 December 31 Trust Fund Fund Spending 1989 1988 REVENUES: Taxes S 64 S 0 S 0 S 64 $ (1,160) Miscellaneous 0 1,869,073 209,213 2,078,286 1,223,913 Earnings on investments 193,731 53.926 0 247.657 236,048 Total Revenues 193,795 1.922.999 209,213 2.326.007 1.458.801 EXPENDITURES: Public safety 0 0 600 600 0 Public works 0 0 1,336 1,336 269 Contractual services 0 160,054 0 160,054 129,151 Supplies 0 35 0 35 585 Claims 0 2,175,477 0 2,175,477 1,256,535 Other 874,886 0 207.277 1.082.163 422.302 Total Expenditures 874,886 2.335.566 209.213 3.419.665 1,808,842 EXCESS OF REVENUES OVER (UNDER) EXPENDITURES (681,091) (412,567) 0 (1,093,658) (350,041) FUND BALANCES AT BEGINNING OF YEAR 2.810.355 344,057 0 3.154.412 3,504,453 FUND BALANCES AT END OF YEAR I-3-11214 S (68.510) S 0 S 2.060,754 S 3.154,412 -105- COUNTY OF WELD STATE OF COLORADO TRUST AND AGENCY FUNDS HEALTH INSURANCE FUND Schedule of Revenues and Expenditures, Budget and Actual For the Year. Ended December 31, 1989 With Comparative Actual Amounts For the Year Ended December 31, 1988 1989 1989 1989 1988 Budget Actual Variance Actual REVENUES: MISCELLANEOUS: Contributions f 1,227,516 S 1,288,793 S 61,277 S 924,783 COBRA revenue 0 928 928 10,848 Recovery of losses 570.000 579.352 ---9-.M 111.056 Total Miscellaneous 1.797.516 1.869.073 71.557 1.046.687 EARNINGS ON INVESTMENTS: Earnings on deposit 65.000 53.926 (11,074) 39.358 TOTAL REVENUES 1.862.516 1.922.999 60.483 1.086.045 EXPENDITURES: CONTRACTUAL SERVICES: Other 152.900 160.054 (7,154) 129.151 SUPPLIES: Other 4 000 35 3.965 585 INSURANCE AND BONDS: Other 65,000 0 65.000 0 CLAIMS: Other 1.795.000 2.175.477 (380.477) 1.256.535 TOTAL EXPENDITURES 2.016.900 2,335.566 (318.666) 1.386.271 EXCESS OF REVENUES OVER (UNDER) EXPENDITURES f (154,384) L....(412,56?) .E..,. .51(S) S (300.226) -106- COUNTY OF WELD STATE OF COLORADO TRUST AND AGENCY FUNDS FLEXIBLE SPENDING FUND Schedule of Revenues and Expenditures For the Year Ended December 31, 1989 With Comparative Actual Amounts For the Year Ended December 31, 1988 1989 1988 Actual Actual REVENUES: MISCELLANEOUS - Loan repayments S 209.212 f 177.226 EXPENDITURES: PUBLIC SAFETY - Office of Emergency Management 600 0 PUBLIC WORKS - Administration 1.336 269 OTHER: Office of the Board 5,612 3,170 County Attorney 8,423 3,745 Planning and zoning 5,936 9,369 County Clerk 7,722 4,528 County Treasurer 20,970 10,042 County Assessor 3,151 2,706 Maintenance of buildings/grounds 2,452 2,838 District Attorney 9,036 5,393 Juvenile Diversion Grant 0 6,172 Victim Assistance 3,673 3,431 Financial administration 2,625 2,208 General accounting 4,708 3,468 Purchasing 1,920 2,629 Personnel 4,774 4.784 Data Processing 21,909 22,566 Sheriff administration 9,786 3,937 Crime control and investigation 3,051 4.720 Communications Services 1,900 109 Ambulance services 5,960 5,940 Correctional administration 11,069 13.879 Delinquents 8 other institutions 500 0 Pest/weed control 600 1,200 Maintenance of condition 225 180 Maintenance support 0 230 General engineering 668 768 Extension service 0 444 Public health administration 657 960 9,002 8,283 Nursing 29,552 Administrative - regular 41,583 Administrative - 1V-D 3,172 0 Administrative - LEAP 240 240 Library administration 428 140 Gen admin allocation 5,499 6,460 EODS allocation 240 • 735 Non-EODS allocation 729 2,270 Other 9.056 9.861 Total Other 207.276 176.957 TOTAL EXPENDITURES !--B-42-912 $ 177.226 EXCESS OF REVENUES OVER (UNDER) EXPENDITURES $ 0 S 0 -107- COUNTY OF WELD STATE OF COLORADO TRUST AND AGENCY FUNDS NONEXPENDABLE TRUST FUND Schedule of Revenues. Expenses, and Changes in Fund Balance For the Year Ended December 31, 1989 With Comparative Actual Amounts For the Year Ended December 31, 1988 1989 1988 REVENUES: MISCELLANEOUS: S 92 103 Building leases S 321,476 Other 101.141 5.635 Total Miscellaneous 422.617 97.738 EARNINGS ON INVESTMENTS - 39 755 Earnings on deposit 35.081 TOTAL REVENUES 457.698 137.493 EXPENSES: INTEREST - 80 743 Other 140.711 DEPRECIATION 105.850 15.850 Other TOTAL EXPENSES 246.561 96.593 NET INCOME 211,137 40,900 FUND BALANCE AT BEGINNING OF YEAR 40.900 0 FUND BALANCE AT END OF YEAR S 252,037 S 40.900 -108- COUNTY OF WELD STATE OF COLORADO COMBINING STATEMENT OF CHANGES IN ASSETS AND LIABILITIES ALL AGENCY FUNDS For the Year Ended December 31, 1989 Balance Balance 1/1/89 Additions Deductions 12/31/89 GENERAL AGENCY FUND ASSETS: Cash S 2,470,850 5221.427.728 $219,571.136 $ 4.327.442 LIABILITIES: Due to other governments and Due to other County funds S 2.470,850 $221,427,728 $219.571.136. $ 4.327.442 PAYROLL AGENCY FUND ASSETS: Cash and receivables $ 448.582 $ 19.938.513 S 19,911.445 S 475.650 LIABILITIES: Accounts payable and due to other County funds $ 448.582 $ 19.938.513 S 19.911.445 S 475.650 DEFERRED COMPENSATION FUND ASSETS: Investments S 848.192 S 147.913 S 51.703 S 944 402 LIABILITIES: Deferred compensation payable and due to other County funds $ 848.192 S 147.913 S 51.703 S 944 402 EMERGENCY TELEPHONE SERVICE ASSETS: Cash, receivables, and due from other County funds S 74.721 S 580.297 S 331.238 $ 323.780 LIABILITIES: Due to other governments S 74.721 $ 580.297 S 331,238 $ 323.780 TOTAL • ALL AGENCY FUNDS TOTAL ASSETS S 3,842.345 5242.094,451 5239.865 522 !San' TOTAL LIABILITIES S 3.842,345 - 5$2398.16112 8.5,522 S 6,071,274 • -109- GENERAL FIXED ASSETS ACCOUNT GROUP Investments in property and equipment, except for those of the Internal Service Funds, are recorded in this account group. ‘c t COLORADO COUNTY OF WELD STATE OF COLORADO GENERAL FIXED ASSETS ACCOUNT GROUP SCHEDULE OF GENERAL FIXED ASSETS - BY SOURCE December 31, 1989 With Comparative Totals as of December 31, 1988 1989 1988 GENERAL FIXED ASSETS: Land S 3,040,338 S 2,635,946 Buildings 18,819,772 18,300,758 Improvements other than buildings 363,030 359,908 Machinery and equipment 3,557,393 3,651,241 Construction in progress 57,417 251,836 TOTAL ASSETS S 25.837,950 S 25.199,689 INVESTMENT IN GENERAL FIXED ASSETS FROM: Current Revenue $ 16,185,736 S 16,054,245 Gifts and Grants 1,703,099 1,196,329 Federal Revenue Sharing 7,949,115 7,949,115 TOTAL INVESTMENT 1N GENERAL FIXED ASSETS S 25.837.950 S 25.199.689 -111- COUNTY OF WELD STATE OF COLORADO GENERAL FIXED ASSETS SCHEDULE OF GENERAL FIXED ASSETS - aY FUNCTION AND ACTIVITY December 31, 1989 With Comparative Totals by Function at December 31, 1988 Land Equipment 8 Construction Total Land Improvements Buildings Furniture In Progress 1989 1988 GENERAL GOVERNMENT: County Commissioners S 0 $ 0 $ 0 $ 14,898 S $ 14,898 E 17,356 County Attorney 0 0 0 6,902 6,902 14,032 Planing and zoning 0 0 0 11,091 11,091 22,922 General accounting 0 0 0 2,968 2,968 15,156 Financial administration 0 0 0 57,932 57,932 10,817 County Clerk 0 0 0 312,759 312,759 380,646 Elections 8 registration 0 0 0 20,905 20,905 33,602 County Treasurer 0 0 0 19,982 19,982 33,921 Canty Assessor 0 0 0 36,783 36,783 68,542 County Council 0 0 0 1,207 1,207 2,334 Personnel 0 0 0 4,313 4,313 9,282 Maint of buildings 0 0 D 35,704 35,704 62,688 Communications Services 0 0 0 525,499 57,41 582,916 507,606 Purchasing 0 0 0 2,187 2,187 9,863 Other 0 0 0 77,610 77,610 115,191 Buildings 2.648.030 127.251 15.695.924 280.060 18,751,265 18,077,986 TOTAL GENERAL GOVERNMENT: 2.648.030 127.251 15.695.924 1.410.800 57.41 19.939.422 19,381.944 JUDICIAL: District Attorney 0 0 0 40.078 0 40.078 73,116 PUBLIC SAFETY: Sheriff administration 0 0 0 248,311 0 248,311 315,514 County Coroner 0 0 0 0 0 0 618 Building inspection 0 0 0 621 0 621 3,336 Office of Emergency 44.018 43,155 Management 0 0 0 44.018 0 TOTAL PUBLIC SAFETY: 0 0 0 292.950 0 292.950 362.623 HEALTH AND HOSPITALS: Health 162,369 15,068 134,344 148,892 0 460,673 513,824 Ambulance services 0 7.513 118.599 2.071 0 128.183 130.372 TOTAL HEALTH 8 HOSPITALS: 162.369 22.581 252.943 150.963 0 588.856 644.196 COUNTY ROADS AND HIGHWAYS: Highways and streets 0 11.668 0 57.421 0 69.089 94.181 PUBLIC WELFARE: Public welfare-s.s- 170.318 9,088 746.372 190.561 0 1.116.339 1,174,449 AUXILIARY SERVICES: Extension service 200 0 770,575 12,860 0 783,635 800,201 Exhibition building 0 91,071 224,749 16,474 0 332,294 334,159 Veterans office 0 0 0 747 0 747 10,402 Missile site park 0 91,310 0 23,614 0 114,924 143,640 Delinquents 8 other p 49,937 55,789 institutions 0 0 48,812 1,125 Crime control and p 1,440 1,4<0 investigations 0 0 1,440 0 Libraries 19,207 8,395 917,982 488,905 0 1,434,489 1,243,506 Human Resources 40,214 1,666 160,975 860,295 0 1,063,150 870,261 General administration 0 0 0 10.600 0 10.600 9.782 TOTAL AUXILIARY SERVICES: 59.621 192.442 2,124,533 1.414,620 0 3,791.216 3 469.180 TOTAL GENERAL FIXED ASSETS ALLOCATED TO FUNCTIONS S 3,040,338 it S222 S 18.819.772 S 3.557.393 S 57,417 S 25.837,950 S 25.199,689 -112- COUNTY OF WELD STATE OF COLORADO GENERAL FIXED ASSETS SCHEDULE OF CHANGES IN GENERAL FIXED ASSETS - BY FUNCTION AND ACTIVITY For the Year Ended December 31, 1989 General General Fixed Assets Fixed Assets 12/31/88 Additions Deletions 12/31/89 GENERAL GOVERNMENT: County Commissioners S 17,356 S 5,920 $ 8,378 f 14,898 County Attorney 14,032 0 7,130 6,902 Planning and zoning 22,922 100 11,931 11,091 General accounting 15,156 451 12,639 2,968 Financial administration 10,817 63,991 16,876 57,932 County Clerk 380,646 6,247 74,134 312,759 Etections and registration 33,602 826 13,523 20,905 County Treasurer 33,921 0 13,939 19,982 County Assessor 68,542 3,921 35,680 36,783 County Council 2,334 0 1,127 1,207 Personnel 9,282 653 5,622 4,313 Maint of buildings/grounds 62,688 12,170 39,154 35,704 Communications Services 507,606 109,860 34,550 582,916 Purchasing 9,863 0 7,676 2,187 Other 115,191 29,573 67,154 77,610 Buildings 18.077.986 1.190.154 516.875 18,751.265 TOTAL GENERAL GOVERNMENT: 19.381.944 1,423,866 866.388 19,939,422 JUDICIAL: District Attorney 73 116 2.098 35.136 40.078 • PUBLIC SAFETY: Sheriff administration 315,514 62,314 129,517 248,311 County Coroner 618 0 618 0 Building inspection 3,336 954 3,669 621 Office of Emergency Management 43,155 2.579 1.716 44,018 TOTAL PUBLIC SAFETY: 362.623 65.847 135.520 292.950 HEALTH AND HOSPITALS: Health 513,824 12,129 65,281 460,672 Ambulance services 130,372 3.209 5.397 128.184 TOTAL HEALTH AND HOSPITALS: 644,196 15.338 70.678 588.856 COUNTY ROADS AND HIGHWAYS: Highways and streets 94.181 5.323 30,415 69,089 PUBLIC WELFARE: Public welfare (social serv) 1.174.449 79.188 137,298 1,116,339 AUXILIARY SERVICES: Extension service 800,201 775 17,341 783,635 Exhibition building 334,159 0 1,865 332,294 Veterans office 10,402 895 10,550 747 Missile site perk 143,640 20,205 48,921 114,924 Delinquents 8 other instit 55,789 2,125 7,977 49,937 Crime control and invest 1,440 0 0 1,440 Libraries 1,243,506 250,765 59,781 1,434,490 Human Resources 870,261 354,095 161,207 1,063,149 General administration 9,782 4.515 3.697 10.600 TOTAL AUXILIARY SERVICES: 3,469,180 633,375 311.339 3,791,216 TOTAL GENERAL FIXED ASSETS ALLOCATED TO FUNCTIONS S 25,199.689 S 2.225.035 S 1,586.774 S 25.837,950 -113- GENERAL LONG-TERM DEBT ACCOUNT GROUP Sick and vacation accrual for Governmental Fund types are recorded in this fund. AI(If lilt MID cc COLORADO COUNTY OF WELD STATE OF COLORADO SCHEDULE OF GENERAL LONG-TERM DEBT December 31, 1989 With Comparative Actual Amounts as of December 31, 1988 1989 1988 AMOUNT TO BE PROVIDED FOR RETIREMENT OF GENERAL LONG-TERM DEBT S 1.553.903 S 1.747.347 LIABILITIES: Special assessment bonds payable S 500,000 S 600,000 Vacation and sick-leave accrual 962,359 1,020,234 Phone system capital lease 91.544 127.113 Total General Long-Term Debt S 1.553.903 f 1.747.347 -115- STATISTICAL SECTION COLORADO COUNTY OF WELD STATE OF COLORADO Tables Relating to Bonded Debt (Unaudited) December 31, 1989 NOTE: Weld County is without bonded debt and, accordingly, the following statistical tables are not presented: A. Ratio of Net General Bonded Debt to Assessed Value and Net Bonded Debt Per Capita - Last Ten Years B. Ratio of Annual Debt Service for General Bonded Debt to Total General Expenditures - Last Ten Years C. Revenue Bond Coverage - Last Ten Years -117- COUNTY OF WELD STATE OF COLORADO General Governmental Expenditures by Function (Unaudited) Last Ten Years County Public General Public Roads 8 Health 8 Year Government Safety Hiohways Welfare 1980 S 5,203,105 S 3,150,728 $ 7,436,150 $12,436,419 1981 $ 5,403,963 $ 3,525,539 $ 6,811,742 $13,783,902 1982 $ 5,400,021 $ 5,229,851 $ 6,997,923 $12,875,917 1983 8 5,725,137 $ 5,575,881 8 7,716,877 $13,961,545 1984 $ 6,082,536 S 6,294,660 $ 8,136,114 $13,799,706 1985 S 6,120,744 $ 7,283,096 $ 8,547,979 513,748,609 1986 $ 6,516,851 S 7,272,935 S8,505,739 $14,660,502 1987 S 6,819,165 S 6,924,599 S 9,876,346 514,789,034 1988 S 7,251,985 $ 7,869,950 $ 8,292,283 $20,156,719 1989 S 7,244,820 S 8,608,283 810,373,269 $20,661,687 General Revenue by Source (Unaudited) Last Ten Years Licenses Intergovernmental Year Taxes and Permits Revenue 1980 $ 12,025,910 S 383,881 $ 18,664,253 1981 S 12,947,563 S 400,670 S 20,283,181 1982 $ 13,166,821 $ 463,542 $ 17,204,249 1983 S 14,467,200 $ 635,645 $ 18,679,901 1984 S 15,932,964 $ 669,934 $ 19,284,616 1985 S 16,308,828 S 716,130 S 19,890,173 1986 $ 17,888,662 S 581,360 $ 20,720,989 1987 8 18,846,835 $ 613,026 S 20,789,309 1988 $ 19,614,179 S 575,744 S 27,359,869 1989 $ 21,192,869 $ 608,224 $ 29,296,166 -318- Auxiliary Debt Intragovernmental Total Services** Capital Outlay Service Expenditures Miscellaneous Expenditures S 5,926,461 S 344,889 S * f 118,498 $ •0• f 34,616,250 S 6,287,607 S 591,188 S * S 83,594 S -0- S 36,487,535 S 3,709,018 S 485,735 $ * S 375,305 S 338,637 S 35,412,407 $ 3,856,846 S 379,684 $ 2,274 S 431,789 $ 685,246 $ 38,335,279 $ 3,954,896 S 1,347,365 51,018,741 S 415,102 $ 1,074,232 S 42,123,352 S 4,596,197 $ 1,515,560 S 88,500 $ 465,517 S 1,647,115 S 44,013,317 $ 4,234,193 S 1,397,988 $ 252,753 S 488,119 S 1,401,846 S 44,730,926 $ 4,735,582 S 1,637,272 $ 200,263 S 594,982 S 3,550,550 S 49,127,728 $ 6,261,841 S 3,740,305 $ 242,953 S 720,201 S 2,251,269 $ 56,787,506 S 7,073,259 S 2,133,036 S 467,344 S 788,412 S 4,467,832 S 61,817,942 * Information not available. **Auxiliary Services includes culture and recreation, conservation of natural resources, and economic assistance. General government expenditures include expenditures of General, Special Revenue, Capital Projects Funds, and Expendable Trust Funds. Charges for Fines and Miscellaneous Fee Services Forfeits Revenue Accounts Total Revenue S 1,974,601 S 3,064 $ 2,089,689 S -0- S 35,141,398 $ 1,931,937 S 3,108 S 2,951,603 S •0- S 38,518,062 $ 1,151,453 $ 6,792 S 2,995,740 $ 1,160,740 $ 36,149,337 $ 1,406,359 S 26,667 S 2,543,940 $ 1,305,116 S 39,064,828 $ 1,541,520 S 37,592 S 3,948,342 $ 1,533,455 S 42,948,423 $ 1,673,283 S 78,261 S 3,756,703 $ 1,631,937 $ 44,055,315 S 1,742,650 S 67,198 $ 3,775,144 S 1,680,356 S 46,456,359 S 1,149,717 $ 76,465 S5,915,868 $ 1,711,894 S 49,103,114 $ 1,632,229 S 35,469 S 5,552,233 S 1,693,026 S 56,462,749 $ 1,938,959 $ 66,635 S 6,998,195 S 1,811,605 S 61,912,653 General revenue includes revenue of General, Special Revenue, Capital Projects and (prior to 1988) Special Assessment Funds. -119- COUNTY OF WELD STATE OF COLORADO Property Value. Construction, Bank Deposits and Other Economic Indicators (Unaudited) Last Eight Years 1980 1983 1984 1985 1986 1987 1988 1989 Property Value - estimated actual value (millions) $ 2,948.7 S 2,963.7 S 3,158.7 S 3,393.9 S 3,150.7 S 4,228.5 S 4,560.4 $ 3,881.3 Building Permits 1,241 2,699 2,450 2,519 2,113 2,131 1,836 1,999 Estimated Construction (millions) S 23.8 S 13.0 * • • • S 30.2 • Bank Deposits (millions) S 524.5 S 664.5 • $ 9,854.2 ' • • • Retail Sales (millions) S 781.3 S 1,023.0 $ 1,022.9 S 1,118.0 S 1,044.1 ` • • Value of Crop Production (millions) S 185.0 $ 184.6 $ 284.5 $ 191.0 • • • • Other years, data not available ' Information not available. -120- COUNTY OF WELD STATE OF COLORADO Property Tax Levies and Collections (Unaudited) Last Ten Years Total Total Current Percent Delinquent Total Outstanding Original Tax Tax of Levy Tax Tax Delinquent Year Levy Collections Collected Collections Collections Taxes 1980 S 11,708,099 S 11,660,552 99.59 S 42,189 f 11,702,741 S 70,795 1981 S 12,622,216 $ 12,596,620 99.68 S 39,303 S 12,635,923 $ 52,053 1982 S 13,252,865 S 13,169,249 99.37 S 81,490 S 13,250,739 S 69,656 1983 S 14,399,734 $ 14,307,719 99.36 S 97,625 S 14,405,344 2154,546 1984 S 15,119,720 1 14,985,503 99.11 2131,428 S 15,116,931 5212,504 1985 S 15,875,706 $ 15,469,833 97.44 2 28,931 S 15,498,764 1307,203 1986 S 17,147,925 S 17,013,025 99.20 1 84,065 1 17,097,090 1404,559 1987 S 18,005,273 1 17,756,037 98.60 1296,802 S 18,052,839 1439,749 1988 1 18,931,528 2 18,506,143 97.75 2 66,022 2 18,572,165 2376,500 1989 1 20,534,080 $ 20,153,920 98.15 2 61,419 2 20,215,339 1420,669 Assessed and Estimated Actual Value of Taxable Property (Unaudited) Last Ten Years Real Property (1) Personal Property (2) Total Assessed Estimated Assessed Estimated Assessed Estimated Year Value Actual Value Value Actual Value Value Actual Value 1980 S 507,497,890 11,691,659,633 2 169,787,590 S 1,131,917,266 1 677,285,480 52,823,576,899 1981 1 555,820,990 51,852,736,633 S 176,028,980 S 1,173,526,533 1 731,849,970 13,026,263,166 1982 1 685,414,640 52,284,715,466 S 86,357,130 2 713,785,433 1 771,771,770 12,998,500,899 1983 1 778,637,950 52,647,089,025 1 91,815,550 1 316,605,345 S 870,453,500 52,963,694,370 1984 $ 764,916,130 $2,966,160,645 $ 55,831,700 S 192,523,103 2 820,747,830 $3,158,683,748 1985 S 819,535,750 $3,162,758,743 2 67,028,500 S 231,132,759 2 886,564,250 53,393,891,502 1986 S 836,455,500 12,908,836,701 S 70,154,400 S 241,911,724 1 906,609,900 23,150,748,425 1987 S 899,649,790 23,945,488,938 S 82,078,810 S 283,030,379 S 981,728,600 24,228,519,317 1988 1 876,322,790 54,260,083,960 $ 87,082,300 5 300,283,793 S 963,405,090 14,560,367,753 1989 1 815,536,790 53,546,608,192 $ 97,066,530 $ 334,712,172 5 912,603,320 53,881,320,364 (1) Residential improved land and improvements at 15% of 1987 to June 30, 1988 replacement costs, as determined by State law. (2) Commercial improved land, improvements, and personal property at 29% of 1987 to June 30, 1988 replacement costs, as determined by State law. -121- COUNTY OF WELD STATE OF COLORADO Property Tax Rates and Tax Levies . All Overlapping Governments (Unaudited) Last Ten Years Levy Collection School Junior Year Year Cities Districts County College Other Tax Rates 1979 1980 423.990 978.12 17.247 3.93 144.769 1980 1981 439.790 908.51 17.247 4.11 147.517 1981 1982 460.900 883.48 17.172 4.11 154.620 1982 1983 461.220 866.16 17.172 4.292 151.450 1983 1984 490.320 880.14 17.369 4.581 161.059 1984 1985 542.320 918.63 19.342 5.037 171.923 1985 1986 537.259 977.76 19.342 4.981 164.277 1986 1987 571.268 953.48 19.968 5.198 203.204 1987 1988 391.248 722.89 17.208 4.542 204.292 1988 1989 445.334 739.67 19.268 5.150 224.839 Tax Levies 1979 1980 52,921,316 529,216,839 511,681,142 $2,317,544 52,519,126 1980 1981 53,285,870 532,572,132 $12,622,216 52,622,812 52,867,436 1981 1982 53,839,640 535,181,714 $13,252,865 $2,737,134 $3,249,326 1982 1983 24,016,593 537,913,573 514,399,754 23,686,486 53,769,629 1983 1984 $4,125,777 $41,076,321 215,118,907 23,458,802 53,960,714 1984 1985 24,210,650 242,366,353 $15,874,905 23,631,540 23,942,837 1985 1986 54,551,381 $48,835,173 217,147,925 23,918,961 $5,736,561 1986 1987 $4,744,921 552,125,601 218,103,186 $4,232,066 26,196,320 1987 1988 24,895,718 546,369,646 518,931,528 24,507,157 $6,626,435 1988 1989 55,273,090 546,746,481 220,534,080 24,905,770 26,884,119 The basis for the property tax rates is per $1,000 assessed valuation. -122- COUNTY OF WELD STATE OF COLORADO Special Assessment Collections (Unaudited) Last Ten Years Current Current Ratio of Total Assessments Assessments Collections Outstanding Year Due Collected To Amount Due Assessments 1981* S -0- $ -0- 100% S 27,885 1982 S 13,531 $ 13,531 100% S 14,354 1983 $ 4,098 S 4,098 100% $ 10,256 1984 S 1,282 S 1,282 100% S 8,974 1985** $ 2,236 $ 2,236 100% 51,006,738 1986*** S 102,009 $102,009 100% S 931,759 1987**** $ 111,543 5111,543 100% S 827,272 1988 S 132,170 $132,170 100% S 864,373 1989* S 143,626 5143,626 100% $ 914,708 NOTES: * Weld County had no special assessments from 1973 - 1980, in 1981 Elmore Road Special Assessment of 527,885. ** Road 5 Special Assessment of $1,000,000. *** Antelope Hills Special Assessment of $27,030. **** Indianhead Special Assessment of $7,056. Northmoor Special Assessment of 594,272. Antelope Hills Special Assessment 2 of $16,000. Casa Grande/Enchanted Hills Special Assessment of $150,473.- Knaus Special Assessment of 227,488. -123- COUNTY OF WELD STATE OF COLORADO Computation of legal Debt Margin (Unaudited) December 31, 1989 Assessed Value, 1988 $1,021,298,920 Debt Limit 3 Percent of Assessed Value 30,638,968 Amount of Debt Applicable to Limit: Total Bonded Debt f 0 Installment Purchase Agreements 0 Total Amount of Debt Applicable to Debt Limit 0 Lepel Debt Margin f 30.638.968 Debt Limitation: Under Section 30.35.201, Colorado Revised Statutes, 1973, the County may incur indebtedness for general County purposes in en amount not to exceed 3% of assessed valuation of all taxable property. -124- COUNTY OF WELD STATE OF COLORADO DEMOGRAPHIC STATISTICS (Unaudited) December 31, 1989 1. Population: 1960 - 72,344 1970 - 89,297 1975 - 111,901 1980 - 123,438 1983 - 132,513 1984 - 131,746 1985 - 133,922 1986 - 139,947 1988 - 145,312 2. Estimated Median Age: 26.7 (1980 Census) 28.5 (1983) 26.7 (1984) 27.8 (1985) 3. Total Personal Income For Years Available: 1970 - $ 279,766,000 1971 - S 327,463,000 1972 - $ 380,534,000 1973 - S 481,301,000 1974 - S 539,833,000 1975 - $ 597,099,000 1980 - 51,059,311,000 1982 - 51,317,000,000 1984 - 51,317,329,000 4. Per Capita Income For Years Available: 1971 - S 3,527 1972 - $ 3,891 1973 - S 4,666 1974 - $ 5,054 1975 - $ 5,543 1977 - $ 5,081 1980 - S 6,505 1982 - 510,411 1984 - 511,501 5. Median Family Income 515,805 (1980 Census) $22,921 (1983) 521,286 (1984) 6. Population Per Household 1970 - 3.09 1980 - 2.79 1983 - 2.75 1984 - 2.79 7. Housing Units 1970 - 28,896 1980 - 46,475 1983 - 46,059 1984 - 49,538 Source: Greeley Area Chamber of Commerce Survey and U.S. Census data. -125- COUNTY OF WELD STATE OF COLORADO Principal Taxpayers (Unaudited) December 31, 1989 Per Cent 1989 Of Total Assessed Assessed Val usti on Valuation Eastman Kodak Company S 55,548,610 5.212% Public Service Company of Colorado 30,545,600 2.866% Mountain States Telephone 13,490,700 1.266% Golden Aluminum 8,510,250 .799% AT 8 T 8,005,300 .751% Panhandle Eastern Pipeline Company 6,907,100 .648% Adolph Coors Company 6,861,700 .644% State Farm Mutual Auto Insurance Company 6,819,020 .640% Thermo Power 8 Electric 6,575,000 .617% Colorado Interstate Gas Company 5.864.100 .550% 5149.127.380 21.446%. -126- COUNTY OF WELD STATE OF COLORADO Miscellaneous Statistics (Unaudited) December 31, 1989 1. Date of Incorporation: 1861 2. Form of Government: Home Rule Charter 3. Date Present Charter Adopted January 1, 1976 4. Area - Square Miles: 4,004 square miles 5. County Seat: City of Greeley 6. Employees as of December 31, 1989 Elected Officials - 10 Division Heads - 4 Department Heads - 11 Employees with Benefits - 701 Employees without Benefits - 112 7. Miles of Roads: Paved - 560.27 Unpaved - 2,778.13 8. Building Permits: No. of Year Permits Valuation 1980 1,348 $ 54,775,497 1981 1,241 S 32,851,694 1982 1,865 S 35,207,497 1983 2,699 $ 51,480,002 1984 2,450 $ 44,854,598 1985 2,519 S 37,423,180 1986 2,113 S 34,964,831 1987 2,131 S 36,787,917 1988 1,836 S 30,195,777 1989 1,999 $ 33,060,864 9. Motor Vehicle Registration: 1980 - 125,970 1981 - 129,159 1982 - 130,952 1983 - 132,458 1984 - 139,521 1985 - 136,444 1986 - 142,204 1987 - 140,445 1988 - 139,743 1989 - 166,937 10. Special Districts within County: 28 - Cities and Towns 17 - Schools 23 - Fire 18 - Water 8 Other 2 - Colleges 13 - Sanitation 11. Cities and Towns: Ault Gilcrest Lochbuie Brighton Greeley Mead Dacono Grover Milliken Eaton Hudson New Raymer Erie Johnstown Nunn Evans Keenesburg Pierce Firestone Keats Platteville Frederick Kersey Severance Ft. Lupton LaSalle Windsor Garden City 12. Recreation: Golf Courses - 5 City and Regional Parks Island Grove Recreational Complex Greeley Recreation Center -127- COUNTY OF WELD STATE OF COLORADO Miscellaneous Statistics - Continued (Unaudited) December 31, 1989 13. Libraries: Ault Town Library 8,584 Volumes Eaton Library 8,500 Volumes Glenn A. Jones Library 12,000 Volumes Greeley Library 103,693 Volumes Platteville Library 9,467 Volumes University of No. Colo. 750,000 Volumes Weld Library District 188,012 Volumes Windsor Public Library 37,015 Volumes 14. Elections: Number of Number Percent of Registered of Votes Registered Voters Cast Voters Voting 1974 General Election 45,175 30,002 66.4 1976 General Election 49,785 41,184 82.7 1978 General Election 47,832 29,818 62.3 1980 General Election 51,107 44,134 86.3 1982 General Election 51,476 36,301 70.5 1984 General Election 56,311 47,632 84.6 1986 General Election 62,725 38,488 61.1 1988 General Election 70,325 50,209 71.4 15. Media Newspapers: The Greeley Tribune The Banner Town 8 Country News Aims College World The Mirror (UNC) North Weld Herald Farmer 8 Miner Keene Valley Sun Johnstown Breeze Ft. Lupton Press Platteville Herald Windsor Beacon Brighton Blade and Market Place Erie Echo Ft. Morgan Times LaSalle Leader Longmont Times Call Platte Valley Voice Evans Star Press The Centennial News Radio Stations: KFKA/KGBS KATR KYOU/KGRE KIMN FM KUAD AM 8 FM KVVS KUNC FM Television: Receives commercial and public television originating from both Denver and Cheyenne stations; also cable television. 16. Sales Tax as of December 31, 1989: State - 3% Source: County offices. -128- COUNTY OF WELD STATE OF COLORADO Insurance In Force (Unaudited) December 31, 1989 Policy Period Details of Annual Name of Company Policy Number Begins Expires Coverage Liability Limits Premiums General Re-insurance Corp. (County Workers' Compen- sation Pool) XD-008 1/15/89 12/31/89 Excess Worker's Employer's Liability Casualty Corp. Compensation $1,000,000/Accident Workers Compensation Statutory Limits with Pool Retaining First . $350,000 each claim S 228,552 Zurich Insurance BM31.93-524-02 1/1/89 1/1/90 Boiler and $10,000,000/Accident Company Machinery $1,000 Deductible S 2,610 Virginia Surety Company 102KA0060 7/1/89 6/30/90 Property Damege, Property: 550,000,000/ (Colorado Automobile Occurrence Counties Liability, All Liability: 5150,000/ Casualty 8 General Liability, Person: $500,000/Claim Property Pool) Public Officials Excess Liability: (Federal Liability, Crime and Out-of-State Only) St. Paul Fire S850,000/Person Excess Insurance Co. CBM12055 (Property Only) $150,000; $600,000/Claim (Colorado Excess 540,000 Counties Crime: $150,000/Loss Casualty 8 $500 Deductible/ Property Pool) Property Claim S 331,020 -129- COUNTY OF WELD STATE OF COLORADO Salaries of Principal Officials (Unaudited) December 31, 1989 ELECTED OFFICIALS: Commissioners S 28,000 Clerk 8 Recorder S 28,000 Treasurer S 28,000 Assessor $ 28,000 Sheriff S 30,000 District Attorney S 71,500 APPOINTED: County Attorney S 72,099 Director of Planning S 44,015 Director of Finance and Administration S 79,574 Director of Building and Grounds S 44,015 Director of Ambulance Services S 44,662 County Engineer $ 51,052 Director of Social Services S 59,195 Director of Health Department S 70,980 Director of Human Resources S 52,325 Director of Communication Services S 40,883 Director of Purchasing/Purchasing S 51,052 Comptroller S 48,588 Director of Emergency Management S 25,599 Director of Road and Bridge S 51,052 Director of Computer Services $ 60,677 Surety Bond Coverage for Principal Officials (Unaudited) December 31, 1989 District Attorney $ 5,000 Commissioner S 25,000 Treasurer S 250,000 Sheriff $ 20,000 Assessor S 6,000 Coroner S 5,000 County Clerk S 25,000 County Clerk (Titles 8 Deeds) S 5,000 Director of Finance and Administration S 100,000 Note: All bonds are issued by the St. Paul Insurance Company and are on file with the Weld County Clerk and Recorder. -130- COUNTY OF WELD STATE OF COLORADO PRIVATE PURPOSE REVENUE BONDS (Unaudited) As of December 31, 1989 DEBT REVENUE BONDS TYPE OF ISSUE OUTSTANDING OUTSTANDING a FACILITY AMOUNT DATE BEGINNING YEAR ISSUED RETIRED END OF YEAR INDUSTRIAL REVENUE BONDS: Evangelical Lutheran Good Samaritan Soc. Nursing Nome 51,400,000 11/79 $ 935,000.00 $ -0- $ 70,000.00 f 865,000.00 Colorado Landfill, Inc. Landfill 1,300,000 1/80 975,000.00 -0- 55,000.00 920,000.00 Nor-Colo Distributors Warehouse 925,000 8/80 645,000.00 -0- 55,000.00 590,000.00 Dr. Hesse Clinic 90,000 2/81 55,708.44 -0- 6,084.30 49,624.14 Dos Gringos Lard Warehouse 380,000 12/81 264,949.99 -0- 23,352.72 241,597.27 Eiserman Chemical Office 2,500,000 11/82 2,500,000.00 -0- 0.00 2,500,000.00 Platte River Steel Co. Manufacturing 2,000,000 5/82 1,850,000.00 -0- 50,000.00 1,800,000.00 10th Street Investment Office 2,500,000 8/82 2,295,000.00 -0- 60,000.00 2,235,000.00 Gateway Partnership Office 2,800,000 9/83 2,505,000.00 -0- 85,000.00 2,420,000.00 Dayton-Hudson Target Retail 2,000,000 4/83 1,000,000.00 -0- 200,000.00 800,000.00 Economy Lumber Retail 705,000 12/83 567,002.13 -0- 43,979.25 523,022.88 Colorado Counties, Inc. Office 625,000 7/84 610,000.00 -0- 15,000.00 595,000.00 WeLd Mental Health Office 650,000 6/84 560,000.00 _0- 30,000.00 530,000.00 TOTAL INDUSTRIAL REVENUE BONDS 14,762,660.56 =0- 693,416.27 14,069,244.29 MORTGAGE REVENUE BONDS: Single-Family Revenue Bonds 1981-Series A 57,500,000 12/81 4,015,000.00 _0- 390.000.00 4,015,000.00 GRAND TOTAL PRIVATE PURPOSE REVENUE BONDS $18.777,660.56 SS0- 51,083,416.27 517.694.244.29 —131— COUNTY OF WELD STATE OF COLORADO RETIREMENT PLAN REQUIRED SUPPLEMENTARY INFORMATION (Unaudited) ANALYSIS OF FUNDING PROGRESS BEGINNING ASSETS IN OF NET ASSETS PENSION EXCESS OF FISCAL AVAILABLE BENEFIT PERCENT PENSION YEAR FOR BENEFITS OBLIGATION FUNDED OBLIGATION 1980 S 4,679,932 $ 4,679,779 100.0% $ (153) 1981 6,364,130 6,364,130 100.0% -0- 1982 6,747,934 6,747,934 100.0% -0- 1983 9,248,144 7,730,870 119.6% (1,517,274) 1984 11,244,338 7,424,910 151.4% (3,819,428) 1985 12,970,501 9,267,695 140.0% (3,702,806) 1986 16,858,875 10,070,430 167.4% (6,788,445) 1987 20,121,008 15,836,511 127.1% (4,284,497) 1988 20,329,032 18,163,945 111.9% (2,165,087) 1989 22,477,627 20,213,686 111.2% (2,263,941) The percentage of annual payroll to unfunded obligation is not shown as Weld County Retirement Plan had no unfunded obligation. REVENUES BY SOURCE FOR THE EMPLOYER CONTRIBUTIONS FISCAL AS A PERCENTAGE EMPLOYEE EMPLOYER INVESTMENT YEAR OF PAYROLL CONTRIBUTIONS CONTRIBUTIONS INCOME TOTAL 1980 4.00% + 2.00% over 5400 $ 485,484 S 485,484 S 578,013 $ 1,548,981 1981 4.00% + 2.00% over $400 526,569 526,569 468,727 1,521,865 1982 4.00% + 2.00% over $400 595,893 595,893 1,074,456 2,266,242 1983 4.00% + 2.00% over 5400 632,054 632,054 1,261,004 2,525,112 1984 5.50% 666,393 666,393 1,043,786 2,376,572 1985 5.50% 708,883 708,883 3,162,758 4,580,524 1986 5.50% 743,931 743,931 2,598,746 4,086,608 1987 6.00% 837,729 837,627 1,844,038 3,519,394 1988 6.00% 869,404 869,404 1,697,180 3,435,988 1989 6.00% 894,015 894,117 3,235,513 5,023,645 EXPENSES BY TYPE FOR THE FISCAL ADMINISTRATIVE YEAR BENEFITS EXPENSES REFUNDS TOTAL 1980 S 147,539 $ 41,710 S 189,421 $ 378,670 1981 178,922 53,405 235,113 467,440 1982 217,167 66,498 220,477 504,142 1983 263,080 84,059 267,431 614,570 1984 316,266 45,162 382,735 744,163 1985 438,398 91,491 192,416 722,305 1986 464,517 116,852 246,809 828,178 1987 602,568 108,459 230,810 941,837 1988 756,332 174,261 356,800 1,287,393 1989 864,493 138,057 426,608 1,429,158 -132- COUNTY OF WELD STATE OF COLORADO Computation of Overlapping Bonded Debt General Obligation Bonds December 31, 1989 Net General Obligation Percentage Amount Bonded Debt Applicable to Applicable to Jurisdiction Outstanding Government Government Cities 8 Towns S 24,639,740 97.5% S 24,023,747 Schools 101,909,808 77.4% 78,878,191 Special Districts 53.922,469 83.3% 44,917,417 Total Overlapping $ 180.472.017 $ 147,819.355 wewwwwe-133- •{eskr 4 Y't" a r E' y;5„ A'^ k r'5yrn"y . i 2 ':M_ 3 .. _. �J } ';11;l':;/:" ! y Y�� . 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INDEPENDENT AUDITORS' REPORT ON SUPPLEMENTAL SCHEDULE OF FEDERAL FINANCIAL ASSISTANCE Board of County Commissioners County of Weld, Colorado Greeley, Colorado We have audited the general purpose financial statements of the County of Weld, Colorado (County) for the year ended December 31, 1989, and have issued our report thereon dated May 18 , 1990. These financial statements and the supplemental schedule discussed below are the responsibility of the County's management. Our responsibility is to express an opinion on these general purpose financial statements based on our audit. We conducted our audit of the general purpose financial statements in accordance with generally accepted auditing standards and Government Auditing Standards, issued by the Comptroller General of the United States. Those standards require that we plan and perform the audit to obtain reasonable assurance about whether the general purpose financial statements are free of material misstatement. An audit includes examining, on a test basis, evidence supporting the amounts and disclosures in the general purpose financial statements. An audit also includes assessing the accounting principles used and significant estimates made by management, as well as evaluating the overall financial statement presentation. We believe that our audit provides a reasonable basis for our opinion. Our audit was made for the purpose of forming an opinion on the general purpose financial statements of the County taken as a whole. The accompanying supplemental schedule of federal financial assistance for the year ended December 31, 1989 is presented for purposes of additional analysis and is not a required part of the general purpose financial statements. Such supplemental schedule has been subjected to the auditing procedures applied in our audit of the general purpose financial statements and, in our opinion, is fairly stated in all material respects when considered in relation to the general purpose financial statements taken as a whole. DELOITTE & TOUCHE Denver, Colorado May 18, 1990 —135— P N m b N V N F W 0 y j 0 N N O Lin n • a z m U▪ 44 2• L. 41 m N F n p n 01 ,., <4100N 0 44 ✓ VI y O p 0 0 V F O �. 0 0 ti N 0. 0 20 VI h a N N O a 0 O N al a ,. .. W P N 0 P Le, O P ti F N MIn In O W N N F N 0 a 0 < bi 41 0 en en �U• p ¢ ~ a b 0 b U § 0 N b g O O 0 VI CO I. W w I. 5 U▪ 1. y 0 < 5 P F 01 0 CO N a N• ti v 00 y a n O N a O p 0 n N O w b n P . N y 0 CON .-, N 4 V1 .. U 0y N r N 0 C Wt. 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F. - . . _ „ . � a 4r a SO Co / / / /0 CO } / \ } a, \ j \ \ § - - � - - . . ! ! ! _ . _ —143— i N V 2 O in O 0 0 .a F. m .O C O O 5 n m in n N n N II 41 J 0,- .. 2 N n a N CO 2 P X U 41 ,n N m m a cr,a II II < 41 R y N n N y N X y' n VPI O O m P � M H P O 0 YI !7 a in n N tl a' N ni F P n N O 6 n3 02 N N N N n In n Y1 K N N bi 4 N N In O O O N 00 II to P N O n CO N i ti A CN 6 O O m i H.In W N n N• N VI n . N N P n O N a N N N O • a N 01 CO N m N 1 O F F In CO VI el en •m ! U P N N N i W O y CON N N N W G N CV E in O O N N O N N N N n A 4 � n oo N : rn Na P ri CO P N N N n N N F N N N O • LN N i O u m m V N O 171 g en N en 2 2 N yU O 1 N N N N n 6 4 y 2 CO2 CO o n n 0 O Ni O N CO N P 1 i Z m- aa m N co N n N N 0 rn n O CO N CO v U<• 43 N a CO N 0 en 000, 02 i O H p n O O O O O <C m �j�y N = 0 N CV n• < N Oh m N O < r PM g CI U n n n n n n 1 W U O 0 In to In 0 M F H U=' < i O 1" � i , ; _ o x U Ea FP In _ C y J m y < n C 0 W C O U d < In py i U ... U<' U U• in ta 43 2 C U la < �<1 W G 9 •-. a H N O 4 X Y W •• m 9 O G C N Vl jy] L' 2 0 O a d 4 • • a w 'O'1 3 4J11 W 1+ Y1 41 y G' 2 G Z c • ua 4 > I<+ > N .Li o 0 u • w G z O s.m. N O y O +� • S y] Ea O M 'I N f�' C�' J 9 < U U W • 6 Q G R U U 'l� Q e a O O�. O 4. la la F U r N i P. 2 Z Z Si a sla a Fn O ' ...En COy P ,J n O G y t/� O 2 < t < F H 2 CI 2 CO 03 j .Pi n 0 N N 0 O O O O O P N F Y �y m o. m m o• m o CO b CO 1 < P COCO CO P CO n m m m m m 4Y P P P n —144— SCHEDULE OF FINDINGS AND RECOMMENDATIONS For the Year Ended December 31, 1989 CURRENT-YEAR RECOMMENDATIONS PROGRAM FINDINGS/NONCOMPLIANCE Migrant Headstart Program attendance in June and July, 1989 was below the 85% level required by the federal financial assistance award. RECOMMENDATION As this situation appears to be recurring, the County should obtain a waiver or modification of the attendance requirement during the historically low attendance months. RESPONSE The Migrant Head Start Program had low average daily attendance the months of June (56%) and July (59%) , 1989, as migrant impaction does not hit Weld County until the end of July. PROGRAM FINDINGS/NONCOMPLIANCE Regular Headstart Program attendance in January, October, and December, 1989 was below the 85% level required by the federal financial assistance award. RECOMMENDATION The County should obtain a waiver or modification of the attendance requirement. RESPONSE The Head Start Program experienced low attendance in January, 1989 (80%) as this was Greeley' s influenza season. October, 1989 suffered low attendance (79%) as we did not reach full enrollment until the end of October. December, 1989, had low enrollment due to extended vacations that children took with their families. —145— PROGRAM FINDINGS/NONCOMPLIANCE Social Services Expenditure amounts reported to the State were different Administration than expenditures recorded on the County' s general ledger. In total, expenditures reported to the State were approximately $165 more than the expenditures recorded in the general ledger. RECOMMENDATION The County should take steps necessary to assure that amounts reported to the State properly reflect program expenditures recorded in the general ledger. RESPONSE Minor differences between the ledger and State reports are due to the complexity of the State account coding scheme in relation to the County coding structure. Efforts will be made to improve the process associated with reporting and ledger representation. PROGRAM FINDINGS/NONCOMPLIANCE AFDC Expenditure amounts reported to the State were different than expenditures recorded on the County's general ledger. In total, expenditures reported to the State were approximately $350 more than the expenditures recorded in the general ledger. RECOMMENDATION The County should take steps necessary to assure that amounts reported to the State properly reflect program expenditures recorded in the general ledger. RESPONSE Minor differences between the ledger and State reports are due to the complexity of the State account coding scheme in relation to the County coding structure. Efforts will be made to improve the process associated with reporting and ledger representation. —146— STATUS OF PRIOR-YEAR RECOMMENDATIONS MIGRANT HEADSTART FINDINGS/NONCOMPLIANCE DISPOSITION Program attendance was below the 85% Waiver has not been obtained but is level required by the federal being pursued. financial assistance award in all months except August, 1988. JTPA FINDINGS/NONCOMPLIANCE DISPOSITION Although not material, instances Implemented procedures to assure occurred during the year where that amounts reported properly program expenditures reported to the reflect program expenditures State differ from amounts recorded recorded in the general ledger. in the County' s general ledger. AFDC FINDINGS/NONCOMPLIANCE DISPOSITION Amounts reported to the State were Implemented procedures to minimize different than expenditures recorded differences between amounts reported on the County's general ledger. In to the State and those recorded in total, expenditures reported to the the general ledger. Efforts are State were approximately $11,000 continuing to improve the process of lower than the amount recorded in recording transactions in the the County's general ledger. general ledger and reconciling them to information reported to the State. AFDC FINDINGS/NONCOMPLIANCE DISPOSITION Although not material, a weakness A cashier' s office was established is indicated as persons in the to improve segregation of duties in Social Services business office the Social Services department as handle cash recoveries and have recommended. access to the related accounting records. Although no such instances were noted, the lack of segregation of duties creates a potential for recoveries to be diverted and not recorded or the related accounting records be altered to conceal the shortage. —147— INDEPENDENT AUDITORS' REPORT ON INTERNAL CONTROLS (ACCOUNTING AND ADMINISTRATIVE) - BASED ON A STUDY AND EVALUATION MADE AS PART OF AN AUDIT OF THE GENERAL PURPOSE FINANCIAL STATEMENTS AND THE ADDITIONAL TESTS REQUIRED BY THE SINGLE AUDIT ACT Board of County Commissioners County of Weld, Colorado Greeley, Colorado We have audited the general purpose financial statements of the County of Weld, Colorado (County) as of and for the year ended December 31, 1989 and have issued our report thereon dated May 18 , 1990 . As part of our audit, we made a study and evaluation of the internal control systems, including applicable internal administrative controls, used in administering federal financial assistance programs to the extent we considered necessary to evaluate the systems as required by generally accepted auditing standards, Government Auditing Standards, issued by the Comptroller General of the United States, the Single Audit Act of 1984 , and the provisions of Office of Management and Budget Circular A-128 , "Audits o£ State and Local Governments. " For the purpose of this report, we have classified the significant internal accounting and administrative controls used in administering federal financial assistance programs in the following categories: Accounting Applications Administrative Controls . Billings . General Requirements . Receivables . . Political activity . Cash receipts . . Davis-Bacon Act . Purchasing and receiving . . Civil rights . Accounts payable . . Cash management . Cash disbursements . . Relocation assistance for . Payroll real property acquisition . Inventory control . . Federal financial reports . Property and equipment . Specific Requirements . General ledger . . Types of services . . Eligibility . . Matching level of effort . . Reporting . . Cost allocation . . Specific requirements, if any -148- Board of County Commissioners Page 2 The management of the County is responsible for establishing and maintaining the internal control systems used in administering federal financial assistance programs. In fulfilling that responsibility, estimates and judgments by management are required to assess the expected benefits and related costs of control procedures. The objectives of internal control systems used in administering federal financial assistance programs are to provide management with reasonable, but not absolute, assurance that, with respect to federal financial assistance programs, resource use is consistent with laws, regulations, and policies; resources are safeguarded against waste, loss, and misuse; and reliable data are obtained, maintained and fairly disclosed in reports. Because of inherent limitations in any system of internal accounting and administrative controls used in administering federal financial assistance programs, errors or irregularities may nevertheless occur and not be detected. Also, projection of any evaluation of the systems to future periods is subject to the risk that procedures may become inadequate because of changes in conditions or that the degree of compliance with the procedures may deteriorate. Our study included all of the applicable control categories listed above. During the year ended December 31, 1989 the County expended 69 percent of its total federal financial assistance under major federal financial assistance programs. With respect to internal control systems used in administering major federal financial assistance programs, our study and evaluation included considering the types of errors and irregularities that could occur, determining the internal control procedures that should prevent or detect such errors and irregularities, determining whether the necessary procedures are prescribed and are being followed satisfactorily, and evaluating any weaknesses. With respect to the internal control systems used solely in administering the nonmajor federal financial assistance programs of the County, our study and evaluation was limited to a preliminary review of the systems to obtain an understanding of the control environment and the flow of transactions through the accounting system. Our study and evaluation of the internal control systems used solely in administering the nonmajor federal financial assistance programs of the County did not extend beyond this preliminary review phase. -149- Board of County Commissioners Page 3 Our study and evaluation was more limited than would be necessary to express an opinion on the internal control systems used in administering the federal financial assistance programs of the County. Accordingly, we do not express an opinion on the internal control systems used in administering the federal financial assistance programs of the County. Further, we do not express an opinion on the internal control systems used in administering the major federal financial assistance programs of the County. Also, our audit, made in accordance with the standards mentioned above, would not necessarily disclose material weaknesses in the internal control systems used solely in administering nonmajor federal financial assistance programs. However, our study and evaluation and our audit disclosed no condition that we believe to be a material weakness in relation to a federal financial assistance program of the County. This report is intended for the information of the Board of County Commissioners and others within the County, and officials of applicable federal and state agencies. This restriction is not intended to limit the distribution of this report, which is a matter of public record. /926 9—r� DELOITTE & TOUCHE Denver, Colorado May 18 , 1990 -150- INDEPENDENT AUDITORS' REPORT ON COMPLIANCE WITH SPECIFIC REOUIREMENTS APPLICABLE TO BOTH MAJOR AND NONMAJOR FEDERAL FINANCIAL ASSISTANCE PROGRAMS Board of County Commissioners County of Weld, Colorado Greeley, Colorado We have audited County of Weld, Colorado (County) compliance with the requirements governing types of services allowed or unallowed; eligibility; matching, level of effort or earmarking; reporting; claims for advances and reimbursements; and amounts claimed or used for matching that are applicable to each of its major federal financial assistance programs, which are identified in the supplemental schedule of federal financial assistance, for the year ended December 31, 1989. The management of the County is responsible for the County's compliance with those requirements. Our responsibility is to express an opinion on compliance with those requirements based on our audit. We conducted our audit in accordance with generally accepted auditing standards, Government Auditina Standards, issued by the Comptroller General of the United States, and Office of Management and Budget (OMB) Circular A-128, "Audits of State and Local Governments. " Those standards and OMB Circular A-128 require that we plan and perform the audit to obtain reasonable assurance about whether material noncompliance with the requirements referred to above occurred. An audit includes examining, on a test basis, evidence about the County's compliance with those requirements. We believe that our audit provides a reasonable basis for our opinion. The results of our audit procedures disclosed immaterial instances of noncompliance with the requirements referred to above, which are described in the supplemental schedule of findings and recommendations. We considered these instances of noncompliance in forming our opinion on compliance, which is expressed in the following paragraph. In our opinion, the County complied, in all material respects, with the requirements governing types of services allowed or unallowed; eligibility; matching, level of effort or earmarking; reporting; claims for advances and reimbursements ; and amounts claimed or used for matching that are applicable to each of its major federal financial assistance programs for the year ended December 31, 1989. -151- 2 In connection with our audit of the 1989 general purpose financial statements of the County and with our study and evaluation of the County's internal control systems used to administer federal financial assistance programs, as required by OMB Circular A-128 , we selected certain transactions applicable to certain nonmajor federal financial assistance programs for the year ended December 31, 1989. As required by OMB Circular A-128, we have performed auditing procedures to test compliance with the requirements governing types of services allowed or unallowed and eligibility that are applicable to those transactions. Our procedures were substantially less in scope than an audit, the objective of which is the expression of an opinion on the County's compliance with these requirements. Accordingly, we do not express such an opinion. With respect to the items tested, the results of those procedures disclosed no material instances of noncompliance with the requirements listed in the preceding paragraph. With respect to items not tested, nothing came to our attention that caused us to believe that the County had not complied, in all material respects, with those requirements. This report is intended for the information of the Board of County Commissioners and others within the County, and officials of applicable federal and state agencies. This restriction is not intended to limit the distribution of this report, which is a matter of public record. SAL* 9Tt014, DELOITTE & TOUCHE Denver, Colorado May 18, 1990 -152- INDEPENDENT AUDITORS' REPORT ON COMPLIANCE WITH THE GENERAL REQUIREMENTS APPLICABLE TO MAJOR FEDERAL FINANCIAL ASSISTANCE PROGRAMS Board of County Commissioners County of Weld, Colorado Greeley, Colorado We have applied procedures to test the County of Weld, Colorado (County) compliance with the following requirements applicable to each of its major federal financial assistance programs, which are identified in the supplemental schedule of federal financial assistance, for the year ended December 31, 1989: . Political activity . Davis-Bacon Act . Civil rights . Cash management . Relocation assistance and real property acquisition . Federal financial reports Our procedures were limited to the applicable procedures described in Office of Management and Budget's Compliance Supplement for Single Audits of State and Local Governments . Our procedures were substantially less in scope than an audit, the objective of which is the expression of an opinion on the County's compliance with the requirements listed in the preceding paragraph. Accordingly, we do not express such an opinion. With respect to the items tested, the results of those procedures disclosed no material instances of noncompliance with the requirements listed in the first paragraph of this report. With respect to items not tested, nothing came to our attention that caused us to believe that the County had not complied, in all material respects, with those requirements . This report is intended for the information of the Board of County Commissioners and others within the County, and officials of applicable federal and state agencies. This restriction is not intended to limit the distribution of this report, which is a matter of public record. t&didet 7;ttue DELOITTE & TOUCHE Denver, Colorado May 18 , 1990 —153— INDEPENDENT AUDITORS' REPORT ON THE INTERNAL CONTROL STRUCTURE IN ACCORDANCE WITH GOVERNMENT AUDITING STANDARDS Board of County Commissioners County of Weld, Colorado Greeley, Colorado We have audited the general purpose financial statements of the County of Weld, Colorado (County) as of and for the year ended December 31, 1989 and have issued our report thereon dated May 18 , 1990. We conducted our audit in accordance with generally accepted auditing standards and Government Auditing Standards, issued by the Comptroller General of the United States. Those standards require that we plan and perform the audit to obtain reasonable assurance about whether the general purpose financial statements are free of material misstatement. In planning and performing our audit of the general purpose financial statements of the County for the year ended December 31, 1989 , we considered its internal control structure in order to determine our auditing procedures for the purpose of expressing an opinion on the general purpose financial statements and not to provide assurance on the internal control structure. A description of the responsibility of management for establishing and maintaining the internal control structure, and the objectives of and inherent limitations in such a structure, is set forth in the attached Appendix, and should be read in conjunction with this letter. For the purpose of this report, we have classified the significant internal control structure policies and procedures in the following categories: Accounting Applications . Billings . Receivables . Cash receipts . Purchasing and receiving . Accounts payable . Cash disbursements . Payroll . Inventory control . Property and equipment . General ledger -154- Board of County Commissioners Page 2 For all of the internal control structure categories listed above, we obtained an understanding of the design of relevant policies and procedures and whether they have been placed in operation, and we assessed control risk. Our consideration of the internal control structure would not necessarily disclose all matters in the internal control structure that might be material weaknesses under standards established by the American Institute of Certified Public Accountants. A material weakness is a reportable condition in which the design or operation of one or more of the specific internal control structure elements does not reduce to a relatively low level the risk that errors or irregularities in amounts that would be material in relation to the general purpose financial statements being audited may occur and not be detected within a timely period by employees in the normal course of performing their assigned functions. We noted no matters involving the internal control structure and its operation that we consider to be material weaknesses as defined above. However, we noted certain matters involving the internal control structure and its operation that we have reported to the Management of the County in a separate communication dated May 18, 1990. This report is intended for the information of the Board of County Commissioners and others within the County, and officials of applicable federal and state agencies. This restriction is not intended to limit the distribution of this report, which is a matter of public record. Bela q-7;04 DELOITTE & TOUCHE Denver, Colorado May 18, 1990 -155- APPENDIX MANAGEMENT'S RESPONSIBILITY FOR, AND THE OBJECTIVES AND LIMITATIONS OF THE INTERNAL CONTROL STRUCTURE The following comments concerning management's responsibility for the internal control structure and the objectives of and the inherent limitations in the internal control structure are adapted from the Statements on Auditing Standards of the American Institute of Certified Public Accountants. MANAGEMENT'S RESPONSIBILITY Management is responsible for establishing and maintaining the internal control structure. In fulfilling this responsibility, estimates and judgments by management are required to assess the expected benefits and related costs of internal control structure policies and procedures. OBJECTIVES The objectives of an internal control structure are to provide management with reasonable, but not absolute, assurance that assets are safeguarded against loss from unauthorized use or disposition, and that transactions are executed in accordance with management's authorization and recorded properly to permit the preparation of financial statements in accordance with generally accepted accounting principles. LIMITATIONS Because of inherent limitations in any internal control structure, errors or irregularities may nevertheless occur and not be detected. Also, projection of any evaluation of the structure to future periods is subject to the risk that procedures may become inadequate because of changes in conditions or that the effectiveness of the design and operation of policies and procedures may deteriorate. -156- INDEPENDENT AUDITORS' REPORT ON COMPLIANCE BASED ON AN AUDIT OF GENERAL PURPOSE FINANCIAL STATEMENTS PERFORMED IN ACCORDANCE WITH GOVERNMENT AUDITING STANDARDS Board of County Commissioners County of Weld, Colorado Greeley, Colorado We have audited the general purpose financial statements of the County of Weld, Colorado (County) , as of and for the year ended December 31, 1989 and have issued our report thereon dated May 18, 1990. We conducted our audit in accordance with generally accepted auditing standards and Government Auditing Standards , issued by the Comptroller General of the United States. Those standards require that we plan and perform the audit to obtain reasonable assurance about whether the general purpose financial statements are free of material misstatement. Compliance with laws , regulations, contracts and grants applicable to the county is the responsibility of the County's management. As part of obtaining reasonable assurance about whether the general purpose financial statements are free of material misstatement, we performed tests of the County's compliance with certain provisions of laws, regulations, contracts and grants. However, our objective was not to provide an opinion on overall compliance with such provisions. The results of our tests indicate that, with respect to the items tested, the County complied, in all material respects, with the provisions referred to in the preceding paragraph. With respect to items not tested, nothing came to our attention that caused us to believe that the County had not complied, in all material respects with those provisions. This report is intended for the information of the Board of County Commissioners and others within the County, and officials of applicable federal and state agencies. This restriction is not intended to limit the distribution of this report, which is a matter of public record. , 946:te �� DELOITTE 6, TOUCHE Denver, Colorado May 18, 1990 —157— Hello