HomeMy WebLinkAbout910353.tiff RESOLUTION
RE: APPROVE 1992 UMTA GRANT APPLICATION TO COLORADO DEPARTMENT OF HIGHWAYS AND
AUTHORIZE CHAIRMAN TO SIGN
WHEREAS, the Board of County Commissioners of Weld County, Colorado,
pursuant to Colorado statute and the Weld County Home Rule Charter, is vested
with the authority of administering the affairs of Weld County, Colorado, and
WHEREAS, the Board has been presented with a UMTA Grant Application to be
submitted to the Colorado Department of Highways for 1992, with the terms and
conditions being as stated in said Application, and
WHEREAS, after review, the Board deems it advisable to approve said
Application, a copy of which is attached hereto and incorporated herein by
reference.
NOW, THEREFORE, BE IT RESOLVED by the Board of County Commissioners of Weld
County, Colorado, that the UMTA Grant Application to be submitted to the Colorado
Department of Highways for 1992 be, and hereby is, approved.
BE IT FURTHER RESOLVED by the Board that the Chairman be, and hereby is,
authorized to sign said Application.
The above and foregoing Resolution was, on motion duly made and seconded,
adopted by the following vote on the 24th day of April, A.D. , 1991.
BOARD OF COUNTY COMMISSIONERS
ATTEST: Lailkia/teg?
WELD COU TY COLORADO
Weld County Clerk to the Board
Go d . Lacy hairman
By: (Ic> �*�'��•' �.
Deputy C erk to the Boar-ob.-1:4 eorge Kennedy, Pro-Tem
APPROVED A TO FORM: EXCUSED
Constance L. Harbert
7: ' C
County Attorney C. W. Kirb}
e� j iftbAtio
W. H. Webster fr
910353
/ /
46f MEMORAnDum
Gordon E. Lacy, Chairman
To Board of County Commissioners _ Date April 23, 1991
COLORADO From Walter J. Speckman, Executive Director, Human Resources
suboct; Grant Application for 1992 Section 18 UMTA Funds
Enclosed for Board approval is a grant application to the Colorado
Department of Highways for Section 18 UMTA funds to expand transit
services to the elderly and disabled of rural Weld County.
We are requesting $21,550.00 to cover administrative and operating
expenses for a van and one (1) FTE driver.
The application is consistent with the needs of the Weld County Transit
Development Plan and the transportation goals of the Area Agency on
Aging. Section 18 funds under UMTA are competitive, funding is not
guaranteed.
Please call Linda Piper at 353-3816, extension 3320, if you have
further questions.
910Jbi
i 1 eaDth
COLORADO DEPARTMENT OF HIGHWAYS ALL APPLICANTS
UMTA GRANT APPLICATION FORM
APPLICATION FOR FINANCIAL ASSISTANCE
1. NAME OF APPLICANT ORGANIZATION: 2. CONTACT PERSON: LINDA PIPER
Ti-71 FPHONE NUMBER:
WELD COUNTY DIVISION OF HUMAN RESOURCES /303) 353-3816
3.ADDRESS: 1551 NORTH 17TH AVENUE 4. AREA(S)TO BE SERVED:
P.O. BOX 1805
GREELEY, COLORADO 30632 WELD COUNTY
5. SERVICE DESCRIPTION 1990 5a.SERVICE DESCRIPTION 1992
Resort area service °5 Resort area service
Non urbanized inn 0, Non urbanized 100 %
Urbanized /o Urbanized
6. OPERATING DATA 1990 6a.OPERATING DATA 1992
One way passenger trips per momn 15,750 One way passenger trips per month 15 Inn
Vehicle hours per momn 3 ,432 Vehicie hours per month 3 5110
Vehicie miles per month 67,557 Vehicle miles per month 67.000
7. ESTIMATED %OF PASSENGERS WITHIN THE 8. ESTIMATED % OF PASSENGERS WITHIN
FOLLOWING GROUPS: THE FOLLOWING GROUPS:
Black Asian or Pacific Islander Generai Public
American Indian or Alaskan Elderly
Native Hispanic White Handicapped
FEDERAL FUNDS REQUESTED: Sect.16(b)(2) Sect. 18 Either Both
Capital $
Operating $ 21,550
Administrative $ laNOMMigatitatra4741
Tag $ 21,550
I HEREBY CERTIFY THAT 1 HAVE REVIEWED THE APPLICATION AND THAT ALL INFORMATION
CONTAINED HEREIN IS TRUE AND CORRECT TO THE BEST OF MY KNOWLEDGE
NAME TITLE
SIGNATURE DATE
APPLICATIONS MUST BE RECEIVED AT:
COLORADO DEPARTMENT OF HIGHWAYS, DIVISION OF TRANSPORTATION DEVELOPMENT,
TRANSIT UNIT, ROOM 212
4201 E.ARKANSAS AVENUE,DENVER, COLORADO 80222
APPLICATIONS WILL NOT BE ACCEPTED AFTER 5:00 P.M.,APRIL 26, 1991
APPLICATIONS RECENED AFTER 5:00 P.M.APRIL 26. 1991 WILL BE RETURNED
coal For}
1 9 113
ESTIMATED 1992 BUDGES' SUMMARY ALL APPLICANTS
ESTIMATED 1992 INCOME
Source Amount
Operating Revenue $
Contract income $ 284,000
In-Kind Contnbutions $
Grants)Other $ 395,275
TOTAL $ 679,275
ESTIMATED 1992 EXPENDITURES
Shared UMTA Match
TOTAL By UMTA Funded Needed
Administration $ 85.514 $ -0- $ -0- (709/0) $ -0- (30%)
Operating $ 643,591 $ 43.101 $ 21.550 (50070) $ 21 _551 (50°70)
Capital $ 221,842 $ -0- $ -0- (70%) $ -0 (30%)
Subtotal $ 950.947 $_ 43,101 $ 21,550 $ 21. 1
SOURCES OF MATCH
Match Required - $ 22.526
Source(s) Amount Source(s) Amount
Centennial Developmental
SarvirPs Tnr. $ 275,000 $
City of Greeley $ 9,000 $
$ $
$ 284,000 Total $
2 _ .m
ALL APPLICANTS
SOURCES OF OPERATING REVENUE
1990 1991 1992
Funding Source Actual Estimated Proposed
Rider Donations $ $ $
Fares $ $ $
Bus Advertising $ $ $
$ $ $
Subtotal $ $ $
SOURCES OF CONTRACT INCOME
1990 1991 1992
Funding Source Actual Estimated Proposed
Centennial Developmental
SPrviCPC Inc. $ 268,836 $ 270,000 $ 275,000
City of Greelev $ -0- $ 7,000 $ 9,000
$ $ $
$ $ $
$ $ $
$ $ $
$ $ $
$ $ $
$ $ $
$ $ $
$ $ $
$ $ $
Subtotal $ .268.836 $ 277,000 $ 784.000
91:c ,1,._
3
ALL APPLICANTS
SOURCES OF 1N-KIND
1990 1991 1992
Funding Source Actual Estimated Proposed
Weld County/Office Spaces 9,600 $ 9,600 $ 10.500
$ $ $
$ $ $
$ $ $
$ $ $
$ $ $
$ $ $
$ $ $
Subtotal $ 9,600 $ 9,600 $ 10,500
SOURCES OF GRANTS/OTHER INCOME
1990 1991 1992
Funding Source Actual Estimated Proposed
Older Americans Act
Senior Nutrition $ 31,797 $ 33,976 $ 37,653
Dept. of Local Affairs
Community Service Block Grant $ 52,322 $ 28,777 $ 31,655
Dept. of Health and Human Services
Hpad Start Grant $ 86.494 $ 90.143 $ 96.657
Dept. of Health and Human Services
Migrant Head Start Gran$ 79,333 $ 83,266 $ 88,992
Dept. of Social Services
New Directors $ _21.391 $ 10.000 $ 13.000
Dept. of Labor/GJTO
JTPA IIA and IIB $ 52.138 $ 55.352 $ 61,184
USDA
Commodity Supplemental Food Proo.$ 5.883 $ 1.000 $ 1,000
Dept. of Education
State Preschool $ 56.309 $ 59,650 $ 65,134
Subtotal $ 390.667 $ 362,164 $395,275
4
ALL APPLICANTS
ADMINISTRATION BUDGET
1992 1992
1990 1991 Proposed Shared
Actual Estim. Expense In-Kind By UMTA
Labor $ 39,848 $ 41,892 $ 43,568 $ $
Fringe& Benefits $ 5,977 $ 6,284 $ 6,971 $ $
Services $ 21,040 $ 21,500 $ 27,250 $ 5,250 $
Materials &Supplies $ 171 $ 250 $ 300 $ $
Utilities $ 175 $ 275 $ 425 $ $
Insurance $ 1,800 $ 1,900 $ 2,500 $ $
Leases $ q73 $ 1.100 $ 1.250 $ $
Miscellaneous $ 6.735 $ 7,220 $ 8.500 $ $
Purchased Trans Service $ $ $ $ $
Licenses &Taxes $ $ $ $ $
Depreciation $ $ $
TOTALS $ 76,219 $ 80,421 $ 90,764 $ 5,250 $
70% UMTA Share $
30% Local Share $
Year- Round/
Non-Urbanized 100%
Participation Level
�,... ^ :71#1
5
ALL APPLICANTS
OPERATING BUDGET
1992 1992
1990 1991 Proposed Shared
Actual Estimate Expenses In-Kind By UMTA
Labor $ 262 359 5 2813.595 $ 317.453 $ 5 22 217
Fringe & Benefits $ 32,826 $ 34,631 $ 41,268 $ $ 2.888
Services $ 153,845 $ 169,229 $ 191,401 $ 5,250 $ 13,028
Matenals&Supplies $ 56,911 $ 62,602 $ 68,862 $ $ 4,818
Utilities $ 6,494 $ 7,143 $ 7,857 $ $ 150
Insurance $ 17.520 $ 21, 170 $ 22,000 $ $
Leases $ $ $ $ $
Miscellaneous $ $ $ $ $
Purchased Trans Service $ $ $ $ $
Licenses&Taxes $ $ $ $ $
Depreciation $ $ $ $ $
TOTALS $ 529,955 $ 583,370 $ 648,841 . $ 5,250 $ 43 1n1
Less Operating Revenue $ -n-
Projected Deficit $ 43,101
50% Shared by UMTA $ 21'550
50% Local Share $ 21,550
ciii Pi 'i
6
ALL APPLICANTS
CAPITAL BUDGET
1992 1992
1990 1991 Proposed Shared Source
Item Quantity(#) Actual Estimate Expenses By UMTA Of Funds
5-9 Pax Minivan - ( ) $ $ $ $
10-16 Pax Van- ( 8 ) $ 143,952 $ 148,000 $ 156,000 $ *
17-24 Pax Mini- ( ) $ $ $ $
Brake Retarders - ( ) $ $ $ $
CNGKits - ( ) $ $ $ $
Communications Eqpt- ( 8) $ 8,960 $ 9,856 $ 10,842 $ *
.............................
Computer- ( ) $ $ $
..............................
Facilities - ( ) $ $ $
Labor- ( hrs) $ $ $ $
16 passenger van
with Lifts- ( 2 ) $ 51,258 $ 53,800 $ 55,000 $ *
Office Equipment- ( ) $ $ $
School Bus-( ) $ $ $ $
Shelters -( ) $ $ $
Shop Supplies - ( ) $ $ $
Tools - ( ) $ $ $
Vehicle Rehab-( ) $ $ $ $
Other- $ $ $ $
Total $ 204,170 $ 211,656 $ 221,842 $ -0-
70% Shared by UMTA $ -0-
30% Local Match $ -0-
* All grants/contracts required to pay into vehicle replacement pool
at a per mile rate based on miles driven for their program.
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SECTION 18 APPLICANTS ONLY
ASSURANCES
APPLICATIONS FOR FEDERAL FUNDS UNDER SECTION 18
OF THE URBAN MASS TRANSPORTATION ACT OF 1964, AS AMENDED
To the best of my knowledge.based on the information submitted In this application,as the duly authorized
representative of Weld County Division of Human Rasourrpc
(applicant)
I make the following assurances to UMTA and the State of Colorado:
A. The Applicant has the requisite fiscal,managerial,and legal capacity to carry out the Section 18 project
described herein and to receive and disburse Federal funds.
B. Some combination of State,local,federal and private funding sources has or will be committed by the
applicant In a timely fashion to provide the required local share.
C. The Applicant has,or will have by the time of delivery,sufficient funds to operate the vehicles and/or
equipment purchased under this project,as applicable.
D. The Applicant assures affirmative compliance with Title VI of the Civil Rights Act of 1964 and related '
statutes.
E. The needs of elderly and handicapped persons have been addressed by the Applicant.
F. The Applicant has demonstrated acceptable efforts to achieve coordination with other transportation
providers and users,Including social service agencies capable of purchasing service.
Q. The Applicant will comply with the applicable provisions of the guidelines relative to charter bus and
school bus operations.
H. The Applicant has worked to ensure the continuation of existing revenues to complement
Section 18 funds.
I. The Applicant will establish and implement an anti drug program,if and when directed by UMTA.
J. The Applicant will implement policies and procedures to ensure compliance with the provisions of the
Americans with Disabilities Act of 1990.
K. The Applicant will provide a fair and timely opportunity to private sector operators to participate in the
Prof
Name Gordon . Lacy
Sfgnatun �
Title Chairman, Board f County Commissioners
Date April 24, 1991
ATTEST:••�v6/a,
Weld County Clerk yo the Board
B % / , . '-0 JO�I
eputy Clerk to the Board
c::URREN___SKETICE li.-, TICIB --- -- ----- --- --- _PAGE_ 13
A . DESCRIPTION OF CRGANIiATION:
Weld County Division of Human Resources ;WCDHR ) is a
non profit governmental agency. The Executive Director
is hired by the Weld Bounty Board of Commissioners. The
Board of Commissioners is the legal grantee for .all funds
dispersed to WCDHR and is the legal policy making Board
for the Division.
WCDHR is responsible for a wide range of public
assistance programs funded primarily with federal funds.
However, state and local funds are awarded to the
organization as well . The total budget of Human
Resources averages 4. 5 million per ,year.
The WCDHR Transportation Program began in 1_973 with 3
mini buses used primarily for the elderly and handicapped
and provided services county wide . In March of 1975 this
operation was combined with the Head Start transportation
operation increasing the fleet. to 8 vehicles. Between
1976 and 1979 the program grew to include transportation
services for the summer Migrant Program, the Senior
Nutrition Program of the Area Agency on Acting. the
Welfare Diversion Program with the Employment Services
Unit , and services through a major contract with the Weld
County Community Center Board, now called Centennial
Developmental Services, Inc .
The WCDHR Transportation staff includes a full time
coordinator, 2 full time dispatchers, 3 full time
drivers, and 25 part time drivers. WCDHR vehicles are
included under a single contract to maintain all of Weld
County's vehicles_ ;Mechanics are assigned to service the
vehicles from a pool of mechanics. Office support is
provided from the main office of the WCDHR secretarial
and personnel unit . A proportionate share of FTE time
of service from this unit is allocated to Transportation
Overhead based on time accounting completed on a weekly
basis by the secretarial staff.
B. SERVICE AREA
The boundaries of Weld County delineate the primary
service area for the WCDHR Transportation Program,
however, because of service needs for the summer Migrant
Head Start Program, the Employment Program, and health
service related trips for the elderly and disabled,
vehicles travel to Larimer. Boulder, Adams, Arapaho , and
Denver Counties. Within Weld County all areas are
covered with somewhat less frequent service to the far
eastern and northern sectors of the county. According
to the most recent census figures the total population
of Weld County is at 132,000 persons. (unofficial
estimate) .
CURRENT LEVELS 07 SERVICE
The Transportation Program is open five days per week,
52 weeks per year. Luring the summer buses begin routes
as early as 4:00 a.m. and end routes as late as 7:;30 p.m.
In the winter some routes will begin at 5:00 a.m. and
end at 6:30 p.m. Special requests for service are handled
on weekends and evenings. The number of routes per day
.average between 100 and 120.
Peak service is early morning, noon, and late afternoon.
Every attempt is made to schedule service to the elderly
and disabled between these peak hours of demand.
.Seasonal fluctuations have been minimized due to the
growth of the summer Migrant Head Start Program which has
been extended over a larger portion of the summer, ether
factors which influence fluctuations in service is the
Christmas holiday season when many programs are closed
for vacations and when there are transition days between
the beginning and ending times of programs usually
associated with program or school. •.ears_
D. CURRENT VEHICLE USAGE
The number of vehicles used in regular daily service
currently averages between 36 and 39 vehicles. Four (4 )
are wheelchair lift vans. We now have four ( 4) vehicles
that are used as "backup" for breakdowns and regular
maintenance.
E. MARKETING
Traditionally, marketing has been handled by working and
communicating with key programs and leaders throughout
the county who serve special populations. With the Mini
Bus service we rely heavily on .he WELDCOS Senior Aide
Coordinators who are stationed in the small rural
communities throughout the county. These coordinators
meet monthly in day long training meetings. It is at
these meetings that communication about transportation
services is given and where coordination problems are
communicated and resolved. The Coordinators return to
their communities and pass along information to the
public about the service.
Another form of marketing takes place at the monthly Long
Term Care Coordinating Committee meetings which is a
forum of twenty-five providers who access transportation
for their clients. At these meetings we are able to keep
the "network: of providers up to date on services and
address :.heir transportation issues.
Other human service networks sponsored by ignited Way also
provide a means for marketing the program to special
groups.
91 r�s z*l
Recently, Jue to the re e ipt :I the OM TA funds in January
of 1991; we have begun regular announcements in local ,
rural :newspapers to alert these communities of the :mays
of the week the Mini Bus is making regular stops in their
town. Our .intent. as is the intent of UMTA is to include
the general public in cur transportation service.
.r• � .f �
nROPO EI_PRO_JECT --- ---- ----------- ------ -- �gE,14
+. The Purpose of this grant application is to maintain the
number of new routes established as a result of the 1991
UMTA award. With first time ,erection 1? UMTA funding in
!991 we were able to increase services to the general
public with an emphasis on elderly, disabled and low
income persons in the rural areas of Weld County. We
were able to do this by making one additional driver
available for this service. Therefore, the WCDHR
Transportation Program is requesting only a small cost
of living increase in UMTA funding for 1992. Our desire
is to maintain what we have been able to achieve in 1991.
As noted in the Weld County TDP, in prior years the
ability of the WCDHR Transportation Program to serve the
elderly and disabled community outside of the organized
programs was hampered by the low level of resources
available for this service. With the 1991 UMTA ,grant we
have been able to address some of these needs. By only
seeking funding to maintain what we have gained in the
past year: we believe we are taking a realistic approach,
given the reduction in transportation funds statewide.
1. Area to be Served:
The WCDHR Transportation Program covers all rural
areas outside the city limits of Greeley. This
includes 23 incorporated towns and villages, as well
as surrounding unincorporated areas. For purposes
of scheduling rural routes, a north, south, east,
and west quadrant approach is used for grouping
rural communities into regular routes.
Specifically, under the UMTA grant, services would
continue to be provided to South County with
emphasis on Fort Lupton. Frederick, Firestone,
Dacono and Erie. In North County services would
continue to be provided to Grover, Eaton, Ault
Pierce, and Bunn. In East County services will be
provided to Keenesburg and Hudson and in West county
the towns of Milliken, Johnstown, and Windsor would
be served.
2. Population to be Served:
The population to be served would be the general
public with emphasis on the elderly, disabled, and
low income. Necessary shopping, medical
appointments, and social service needs are
predominant transportation needs.
The Weld County Mini Bus will continue to provide
service in rural Weld County through the following
five routes:
Route #1 will run one time Per weer: (as on call)
between Grover and Greeley, arriving in Grover at
3: 30 a.m. :and returning there at 3:00 p.m.
Route #9 will serve the Fort Lupton area, including
Frederick. Firestone, Dacono, and Erie, two time a
week. This route will arrive in Fort. Lupton at 19:00
a.m. and return there at 3:00 P.M.
Route #3 will run one time per week between
Keenesburg and Hudson and Greeley, arriving in
Keenesburg at 9:30 a.m. and returning there at 3: 30
p.m.
Route #4 will run two times per week between Nunn.
Pierce. Ault, and Eaton and Greeley, arriving in
Nunn at 9:00 a.m. and returning there at 3:30 p.m.
Route #5 will continue to run two times per week
between Milliken, Johnstown, Windsor and Severance
and Greeley, arriving in Milliken at 3:45 a.m. and
returning there at 3:30 p.m.
4. New or Expanded Services:
We do not plan to provide new or expanded services
under the UMTA grant. As stated before we propose
to maintain the new routes we brought on in 1991 as
described above.
B. We are not requesting a 5% increase over our 1991 award.
C. Depending on how great the shortfall, we would try to
continue service to the above listed communities, but at
fewer times per month.
D. We are not requesting new vehicles in this proposal .
F. N/A as per above.
F. N/A as per above .
G. We are not requesting funds for the rehabilitation of
vehicles.
H. We are not requesting communication equipment in this
proposal .
.fir„:► _
e'ROVIDERa_ I_al--------_------ ---_-1'A5E 15
gAtE__ TYPE MORD r.',ONTRACT
;entenniai Developmental
Services. Inc . H,-) 6,:362
Head Start HS 4,502
(9 um)
Mini Bus HS 759
Migrant Head Start HS 5,227
(4 mn)
Employment Services ( JOBS) HS 784
City of Greeley GOV 295
Colorado Pre School HS 4,404
(9 nn )
Supplemental Foods HS 0 0
( Supply Points)
Summer Youth Program HS 126
(3 tc 0
:senior Nutrition Program HS 0 0
(Supply Points )
Child Care Network HS 0 0
(Supply Points)
Fort Lupton Housing Author. HS 0 0
Hudson Housing Authority Quasi Public 0 0
Greeley Senior Center GOV 0 0
Bonell Nursing Home 0 0
ARA Health Care, Inc. Nursing Home 0 C)
North Colorado Medical
Center Hospital 0 0
The Villa ACF 0 0
Shamrock Taxi Taxi 0 0
Airport Express Airport 0 0
Medicab of Greeley Taxi 0 0
* HS = (Human Service )
The WCDHR Transportation Prh-r.am rigs been designed to minimize
duplicaticn of service. In the early vears of the program.
the Executive Director of Human Resources initiated actions
which resulted in an organizational :structure that allows the
Transportation Unit to manage a fleet of vans that provide
service to a wide variety of programs within the agency.
Through centralized management and planning no program has
ownership or monopoly of a van. Schedules are prepared based
on the most cost efficient manner of providing the service.
The result is that a single transportation fleet serves Head
Start, Migrant Head Start. Senior Nutrition, the Elderly and
Disabled of rural Weld , the ,summer Youth Employment Program,
the Welfare Diversion Employment Program, Supplemental Foods.
and Centennial Developmental Services Inc.
A. Descriptto.n_ Coordination Agtimittes
Centennial Developmental Services. Inc. - This marks the
fifth year that CDSI has purchased all of their
transportation needs from our ;system. Because of the
high amount of .service needed to run this program a
significant degree of duplication is avoided. First,
CDSI would have to have a Transportation Coordinator to
manage the vans and routes needed. By purchasing
transportation from Weld County we all enjoy the economy
o£ scale that comes from combining our efforts. One set
of administrative overhead costs are incurred rather than
two. This includes staffing, capital equipment
purchase, and insurance. In addition, because CDSI has
clients located all over the county, we are able to give
rides to other clients while the bus is in the same area,
thus making each of our routes more efficient and cost
effective.
Head Start. - Again, this is a very big program that
requires massive amounts of transportation service. Head
Start has been purchasing transportation from the Weld
County `system for 15 years. Duplication of
administrative overhead, capital Purchase, and insurance
is saved by combining systems. Weld County government
is self insured. With insurance cost rising every year,
all programs realize a savings under our system.
Migrant Head Start - For many years the Migrant Program
ran their own transportation system during the summer
months while the WCDHR program during the same summer
months would experience significant down time because
regular Head Start was closed. When we added Migrant
Head Start, we filled a gap in our scheduling, by
replacing the regular Head Start service with a summer
program. This improved our system by allowing us to
offer our drivers more consistent work and spread our
overhead and capital costs further.
Employment _ ervices - For approximately gears t_•he
Transportation Unit has provided service to Job Diversion
clients to transport them to workshops and .lob sites.
In addition. there are several daily runs which involve
administration activities such as transport of important
paperwork needed on a timely basis from Aims and Social
Services. All services .are charged back to the
employment and training grants allowing us to spread our
costs over more programs and to fill in down times with
short runs.
City of Greeley - When the WCDHR Transportation Program
moved to our present location north of the main downtown
area of Greeley: it was immediately apparent that regular
transportation for the agency's clients would be vital.
From a series of discussions with the City of Greeley
Transportation staff, a purchase of services agreement
was signed by the Weld County Commissioners and City
Council allowing the City to purchase an hourly linkage
route between the City's Nast ;top which is at the
Department of Social ;services on North 11th Avenue and
WCDHR. At this time an extension of the regular fixed
route City Bus t•o WCDHR would be cost prohibitive. We
are able to provide the service for $9,000 per year,
considerably less. Again, this brings important income
to the Weld County System and allows drivers and vans
that work "close in" to squeeze in another route, making
our service more efficient and cost effective .
Colorado Pre School - This service was started in
February of 1990. We currently have two locations for
this program, Gilcrest and the Greeley Head Start Center.
The children are brought in from several different areas
such as Kersey, Evans. Gilcrest, and Greeley. We run
this program with several of our ether programs, ie
children are transported along with regular Head Start
children, CDSI children, .and employment services clients.
Again, this helps our system to be efficient and on line
at all times.
SuRpiem=ral Food - A coordination agreement was reached
with the Weld Food Bank ( formerly the Greeley Food
Clearing House) in June of 1988 when it was discovered
that our Supplemental Foods Truck and the Clearing House
Truck were picking up food from the same company in
Denver. Under this agreement the Weld County
Transportation System truck includes the Weld Food Bank
pallets in the pick up to save duplicate trips. Though
this is not a "people coordination- effort, it
exemplifies our program"s willingness and ability to
coordinate with other organizations to maximize
efficiency and effectiveness.
1.0 j5;3
.summer Youth Prnanam - This program begins, about June
and continues through August . The Transportation Program
brings youth from ail over the county into Greeley for
special needs classes and self help classes. Generally
the buses run full on these trips, not allowing for
combining with other transportation situations. All
services are charged to the rummer Youth Program of the
Employment and Training tyrant. ender the dot) Training
Partnership Act.
Senior Nutrj.tion Program - Last year the Weld County
Transportation Program transported approximately 65.000
meals to 20 congregate meal sites throughout Weld County.
These routes are daily Monday through Friday and occur
between the 11:00 a.m. .and 2:00 p.m. time frame. Again.
this mid day service increases transportation activity
at a time when the program is less in demand. It is also
possible on these routes. to transport riders into
Greeley when the drivers return the food containers to
the UNC kitchen.
Caild Fare Network - This coordination involves picking
up supplies such as bulk food supplies and paper goods
and delivering them to the various day care centers
throughout the county. The Child Care Network reimburses
the Transportation Program for this service.
Distribution .is accomplished in coordination with other
routes that are in the area at the same time, again
helping the program to be as efficient as possible .
B. Roadblocks to Coordination
We really haven't experienced any roadblocks to
coordination. Fortunately, Weld County has a tradition
of seeking the most cost effective and efficient ways of
delivering services. Recently. County Government and the
City of Greeley combined efforts to _rut out a single bid
for vehicle maintenance. Both governmental entities
utilize the same maintenance contract and service
vehicles at the new Weld County Motor Pool facility.
Fuel is provided at a lower cost in bulk for both
entities. I believe these two entities, as well as
others, will continue to seek ways to more closely
coordinate our transportation services.
C. The Transportation Advisory Committee that oversaw the
Weld County TDF no longer meets. However, an advisory
body, the Human Resources Committee which is directly
advisory to the Weld County Board of Commissioners
continues to provide advice and oversight to the
Transportation Unit. The Transportation Director reports
to this committee on a monthly basis. All policies and
procedures are reviewed and approved of by this
committee.
D. N/A
A . TRIP DESTINATION
Trip Catego y Percent of Total
Medical 6%
Nutrition 6%
Education 3%
Employment 5%
Grocery ,,.hopping 3%
Day Care - Child 42%
Day Care - Adult 32%
Social/Recreational 3%
B. CONTRACTED TRIPS
A€.ency r.TP s_1lnat ion
Centennial Developmental
Services. Inc. Sheltered Worksites
Contracted Worksites
Child Care, Education
Adult Care, Education
City of Greeley Connecting route from
City of Greeley to
Human Resources
Building
Johnstown School District Special needs youth
to Weld Opportunity
School
C. PASSENGER CHARACTERISTICS AND DEMOGRAPHIC DATA
1 . Profile af_Target Clientele
Principle ridership is elderly, disabled, and low
income .
?. Age Bracket Breakouts
Under 13 56%
18 -- 60 26%
60 plus 18%
3. Riders: Below Poverty Level
Under 18 5O% of the 561 above
18 - 60 20% of the 26% above
60 plus 15% of the 18 above
D. '1THER INFORMATION
1. Degree of Need for Transit Service
The Weld County Area Agency on Aging participated
in a comprehensive needs assessment during 1989 and
1990. A community - wide needs assessment which
included surveys of community leader, households
and health and human service providers was conducted
through the United Way Partnership. The Area Agency
on Aging was a full paying partner in this process
and had input into each step of the needs assessment
process and design of the assessment instruments.
The Household component consisted of a survey of 491
randomly dialed households and personal interviews
with 39 individuals. The results of the Household
Survey for persons 60 years of age and older showed
that 9% of those 3urveyed expressed public
transportation as a major problem and another 25%
expressed public transportation as ma.ior, moderate,
or minor problem.
Annually the WCDHR Transportation Program provides
rides to approximately 1000 elderly and disabled.
Many depend on the regular transit service to do
their grocery shopping and go to medical
appointments. A recent town meeting that was held
in Erie, a community in the far south western
section of our county, again showed that
transportation was a serious concern to this
community. Transportation for shopping and doctor's
appointments were the greatest expressed need at
this meeting.
2. Why Need?
We attribute the need for transportation in this
county to a variety of factors which are as follows:
(Size of the County) Weld County encompasses
4004 square miles. It is the third largest
count in the nation. There are approximately
27 small incorporated towns scattered
throughout the county. Many communities are
one hour from the county seat, Greeley.
Citizens in the southern and northeastern
sections of the county experience the most
isolation.
Demographics ) Persons between the ages of ?a
and ,35 :,ears are increasing three times faster
than all _ether age cohorts. Persons in this
age category typically have increased chronic
illness and frailties. As this group of older
adults increases the need for services
increases, as well . Two areas where we see the
greatest impact on needs is with the need for
home delivered meals and the need for
Transportation_
(Volunteers) Weld County has had the benefit
of an excellent volunteer network of drivers
that provide transportation for necessary
shopping and medical appointments to the
elderly in their communities. Even with
mileage reimbursement. many of these volunteers
are having to cut :sack on their commitment to
this service because of the wear and tear on
their ":aging vehicles" . Many of them tell us
that they have to make their vehicle last for
as long as they will need it, because they
cannot afford to buy a new one.
It is becoming more difficult to recruit
younger volunteers because most are working.
The young - old are traveling and often are
reluctant to make regular commitments. This
does not mean that we are not continually
recruiting new volunteers, we are. It is .rust
a little more difficult and less dependable of
a resource.
( Safety concerns) With the increasing numbers
of very old persons the safety of these
individuals driving - ie safety to themselves
and others is a very serious consideration.
We can document two serious accidents that
occurred this winter in two of our northern
communities that involved very aged drivers.
01.035n
FIMANCIAL_NE:J) PAGE la
Fiscal Resources of she Avpiicant:
'iedicaid application considered - determined ..o be not
worth the paperwork for the amount recovered.
Title - For several years the Area Agency on Aging
was able to provide monies to reimburse volunteer
drivers. In .1987, clue to demands for home health care
for the frail elderly, this support source was shifted
to the Community Service Block Grant. As a resource
Title III is becoming less and less of a possibility.
Currently, the Weld County Title III grant is so tight
we are considering ways to cut expenditures to the _rant
so that we can make it through the year.
Commun tv Deveiopl en_L_Blocl_GraDI - The :bounty does not
receive them+ funds, tt,�v ± , to the City of Greeley.
Community Service Block Grant - The Transportation
Program allocates approximately $32,000 in costs annually
from CSBG to subsidize transportation for the elderly and
disabled. Approximately $21 ,000 is used to operate the
E & H services. The valance reimburses volunteers in
rural communities who provide transportation with their
own vehicles. Reimbursement from this fund is at 20
cents per mile and totals $8,000 to $10,000 annually.
Uni �d f+�y - Historically United Way has not awarded
funds for transportation services in Weld County.
City Governments - The Greeley Bus, operates two services .
within Greeley and Evans; a fixed-route system carrying
over 425,000 passengers annually including wheelchair
trips. Demands for this service continues to increase .
Our agreement with the City is to serve the rural areas
outside of their target area. A purchase of service
agreement with the City of Greeley ( 1991) provides that
the City reimburse the County Transportation Program
$8,500 per year for a connecting route that is scheduled
hourly between the Department of Social Services ( last
stop for the City) and the Division of Human Resources.
This additional income has been helpful to the Weld
County Transportation Program.
D.unty lay rnment - The WELDCOS Senior Aide Coordinators
receive $10,000 annually from the Board of County
Commissioners for senior center operations. Although
these funds do not go directly for transportation, :Senior
Coordinators, working from their respective centers, are
the local schedulers for transportation requests. This
information is communicated to the Transportation
Director on a weekly basis.
'� �`
ry ?1ST _�' 1rP h4arSif - the Weld County _,mmunity
'enter Board or Centennial Developmental Services, Inc.
, ontracts with the Weld County Transportation Program for
.services. This contract averages 78,000 passenger trips
.annually and $25 ,000 per month in reimbursement to the.
Drogram.
Hee�th__C'ea.er - We have minimum requests for
service from this agency. No funds here .
Local «vic groups/cluho, - Haven't been tapped by the
Transportation Program: however, in several rural
communities the school districts make school buses
available to seniors for recreational trips on evenings
and weekends.
Local Business -- Haven't been tapped.
Foundations - Haven- t been tapped.
E. We are requesting FJMTA funding to make up our deficit
C. We have not curtailed service in the past year. We have
never been able to meet all the E H demand for
transportation. The 1991 UMTA award has allowed us to
catch up with some of the need, but not to address all
of it.
D. N/A
L0GALLZUPPORT --___-- PAGE 19
A. In - rind Donations
The WCDHR Transportation Program realizes a significant
In-Kind donation from Weld County Government. The
building and land which houses the Transportation Unit
was donated originally to HRD and has been available to
us yearly since 1987 rent free. The value of the land
and building is inventoried at $90, 600.
B. Consolidated Services
There are thirteen ( 13) separate programs which currently
purchase transportation services from the WCDHR
Transportation Program. Each of these programs could and
do in some communities run separate transportation
systems, duplicating costs to the taxpayer. Weld County
has demonstrated excellent foresight in consolidating
many of the transportation needs under one delivery
system.
C. Financial
The Weld County Board of Commissioners contributes
$10,500 annually to support the rural Senior Aide
Coordinator network. These Coordinators indirectly
affect our ability to have an official I & R source in
each of the communities. These funds strengthen our
leverage with the town councils to provide a Senior Aide
Coordinator because they benefit from the matching funds
from the County. It is these Coordinators who recruit
volunteers and coordinate the assignment of volunteer
activities to them, including the volunteer drivers. It
is also these same coordinators who phone in the
transportation requests to the Transportation Unit for
scheduling.
The WCDHR Transportation Program insures all vehicles
under the County's Self Insured program. The cost to
HRD is $385.00 per vehicle, per year. It is our opinion
that if we were to purchase vehicle insurance on the open
market we would pay more for our coverage.
All vehicle purchases go through the County bidding
system. This allows us to receive the best buy on every
purchase we make. Every three to five years the County
also bids out the vehicle maintenance contract .
Recently, the City of Greeley bid was consolidated with
the County bid allowing for a greater economy of effort.
We believe we also enjoy savings from this contract over
what we would pay privately.
D. In 1.990 a network of volunteer drivers contributed
112, 193. 38 miles of transportation to seniors residing
throughout the county. The value of this in terms of
mileage at twenty cents per mile was $22, 138.67 .
KISCU_A!1D MANAGEI JAL INFORMATIQN ------------.--- -EA.0-E 20
A. EXPERIENCE MANAGING PUBLIC FUNDS
The Weld County Department of Human Resources (HRD) is
an umbrella organization under the Weld County
governmental :-structure. HRD-s accounting system is a
branch of the County-5 system, and has been tried and
tested over many years in accounting of public funds.
HRD has .a four and one half million dollar annual budget
over all and is primarily grant funded.
The grants HRD manages are :
1. Job Training Partnership Act Grants (GJTO )
a. IIA Basic
b. Summer Youth
c. Dislocated Worker
d, displaced Homemaker
e. Older Worker
f. Youth Development
g. Technical assistance
h. Performance incentive
2. Head Start Grants (DHHS)
a_ Head Start Basic Grant
b. Head Start Handicapped grant
c. Head Start Training and Technical
Assistance Grant
3. Migrant Head Start Grants ( DHHS)
a. Migrant Head Start Basic Grant
b. Migrant Head Start Handicapped Grant
c. Migrant Head Start Training and Technical
Assistance Grant
4. Older Americans Title III Grant (DHHS)
5 . Community Services Block Grant (DOLA)
b. Emer�pncy Shelter Block Grant (DOLA)
7. Emergency Community Services Homeless Grant
(DO LA)
8. Weatherization Grant (DOE)
Weld County Department. of Human Resources also
manages various contracted services:
1 . Job Service ( DOL)
2. Federal Jobs Program (DOL)
3. Commodity Supplemental Foods Program (USDA)
4. Child Care Food Program (DOH)
J . Home and Community Based Services ( DSS)
6. State Preschool Project ( DOE)
B. METHODS TO ACCOUNT FOR INCOME AND EXPENSES
HRD has a sophisticated general ledger system with a
specified chart of accounts. Transportation has its own
department in the ledger with several specific revenue
and expense line item accounts.
All revenue is deposited weekly with documentation to the
County, who in turn records it into HRD"s general ledger,
to the accounts listed in the documentation. HRD
reconciles the documentation copies to the ledger. All
revenue is posted to the ledger department it corresponds
to.
Expenses processed through HRD are handled in a similar
fashion. billing is processed through the department
with back up and is sent to the County Accounting Office.
The County, using strong internal controls, inters the
expense into the ledger by department and line item
listed on the documentation. Another section at the
County Office issues the warrants. HRD;s warrant
register is reconciled monthly to assure the posting is
correct .
Operating and capital expenses are easily identified in
the Transportation Department by specific line item
listings. Administrative expenses are allocated
quarterly to the Transportation Department from the
administrative cost pool using time sheet percentages.
The costs are easily recognizable as administrative by
a number project code on each administrative line item.
C. Audit enclosed
D. NiA
411e. .
VEHICLE MAJ NTENAtr�� _-__ ____-- __-- PAG£_21
x. Vehicle maintenance is performed on a contract basis by
Lear Siegler Management Services. Corporation. The WCDHR
vehicles are included in a single contract with LSM who
maintains all of the County's vehicles. Maintenance is
performed at the Weld County Motor Pool Garage located
one half mile from the Transportation Program main
office . It should be noted that in 1991 the City of
Greeley and the County of Weld .joined forces and let a
joint bid for vehicle maintenance allowing for more
advantage to both parties in terms of economy of scale.
All City of Greeley vehicles are maintained, as well ,
under the LSMS agreement.
B. A preventive maintenance schedule and procedure is
followed. The policies for this procedure are
established by LSMS and are adhered to by all County
Departments with vehicles serviced under this contract.
The LSMS preventive maintenance schedule requires that
vehicles receive an oil and tube inspection and service
every 4,000 miles. Other maintenance inspections are
completed every 12,0001 miles. This is monitored and
documented with a computerized system that tracks the
mileage status of each vehicle every time gas is pumped
at the computerized fueling island located near the motor
pool garage. Drivers are issued a personal ID as well
as a vehicle ID. These ID cards allow the driver to use
the fueling island, thereby providing the computer with
the necessary data for tracking the status of each
vehicle.
The Transportation Director periodically receives a
status report on each vehicle so that she can plan for
scheduling the service time. In addition, a card is
placed in each vehicle alerting the driver as to the next
maintenance time as per the mileage .
C. Drivers may also, on a specified form, request
maintenance. This form is completed for any type of
repair from a pit in the window to a brake job. When
the Transportation Director receives a vehicle
maintenance request from a driver, she verifies the
request and in turn submits a written maintenance request
to LSMS. All scheduled and nonscheduled repairs are
handled in this manner.
AMERICAS WITH D BABILITIES ACT INFORMATION PACE
A. Current service - The WCDHR Transportation Program has
accommodated the needs ef -he physically handicapped
since 1975 with a number _ i wheelchair lift vans.
Currently, the program utilizes four ( 4 ) wheelchair vans.
Two are on the road at all times with one ( 1 ) for part
time and one ( 1 ) for back up.
The service that is provided the physically disabled
includes transportation to doctor 's appointments. social
service needs, shopping, and transportation to the
Eldergarden Adult Day program. also, transportation is
provided through contract for clients of the Community
Center Board, many of whom are also physically
handicapped. Our response capability to the population
has improved. Currently we turn away approximately one
request per month for wheelchair lift transportation.
There is very little difference between the service we
provide the handicapped and the general public; accept
that the need for a wheelchair lift vehicle must be
communicated to the Transportation Unit in advance so
that the appropriate equipment is dispatched to the
various pick up points.
B. Service Design - Our service is designed as regular route
demand response system. This means that in those
communities where we run regularly scheduled routes; we
have a contact person for the community to call prior to
the transportation day. :This could be weekly or once or
twice per month. The contact person then relays
information regarding numbers and types of riders to the
transportation office in Greeley. If a wheelchair van
is needed on a particular day it would be dispatched to
the community_ If both a regular van and a wheelchair
van are needed due to numbers of riders; both would by
dispatched_
C. Resource :statement - The value of the three vans we
currently have inventoried is $102,518.
D. Adequate Information - The information we provide to the
handicapped is the same we provide to all others. That
is, we make the service known through the rural Senior
Aide Coordinators and most recently through regularly
published columns in several of the rural newspapers.
As stated before, we do provide wheelchair lift vans, we
do not , at this time. utilize telecommunications devices
for the deaf.
E. Percentage of Service - From what we call the Mini Bus
Service , that is our service to the elderly and disabled,
we would classify ten percent ( 10%) of our clients as
needing wheelchair service. Note that this is not, 10%
of our total transportation program.
F. Vehicles Purchased - In 1991 WCDHR purchased 2 new
wheelchair lift vans and deadlined one ti ! van, leaving
the oldest van as a backup.
G. Back Up - We have four wheelchair lift vans. Two are on
the road at all times. one ( 1) partime, and one is
utlized for backup. Wheelchair vans are maintained in
good operating condition. The oldest is maintained as
the backup vehicle. This is sufficient backup for the
wheelchair service function of the operation.
H. Personnel Training - All personnel receive general
training given by the Program Director. Specific hands
on training is provided subsequent to the general
orientation. Drivers are assigned to ride with
experienced drivers for training. Training includes
knowledge of general policies of the program, reporting
procedures, vehicle maintenance procedures, client
*time of wheelchair lifts,
radio communication procedures, and accident reporting
procedures. On doing .formalized training is conducted
quarterly with all drivers required to attend.
9" •sFa'a
WELD COUNTY
(4004 Square Miles)
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1 New Raymer
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Wmdsor
�� 5,453 �92t_ HAP OF SERVICE AREA, (Primarily
"a" 6x2'°':. -f..-• 263 shaded area only, however routes
Q= � •® will go beyond the geld County
2s % ersey boundary.
IMgCdcen AuttCt,osas \'.� •
L6M i
Johnstown 4' Salk '3 Al Nan-
gi hal ® �� �
Mindy 1ilcrest s "`., §> ,,w ,
A.
�, 0--sr Platteville _ /��
tSos -' Y y��- '�.w4
��� RAF ,
Firestone �,N , .�, � -
t,386 Keenesburg
men Fort Lupton 6u A
4.,481
Erie Dacono S.38a � S C�EYENNE
I,aot Hudson -. r
►.— 21
�ochbuie 984 WYOMING r
..i COLORADO
- s
A FORT COLLI
. GREELEY
LOVELAND =-
LONGMONT
z wtla
s
BOULDER
For Information Contact _ • ^„p,,,
Greeley/Weld Economic Development Action . �—pr pcned f-,JU
Partnership(EDAP) �¢
810 9th Street, 2nd Floor DENVER ...4,.w
P.O. Box S ^"°°'
Greeley, Colorado 80632 .
(303) 356-4565
(303) 352-2436 (FAX) _ ' i' 0 ,:
Sources Of Information: U.S.Census Bureau,Colorado Department of Employment and Training Colorado Department of Local
Affairs, Weld County,City of Greeley,Greeley Board of Realtors,Greeley/Evans School Dist.6,Weld
County Airport, Colorado Legislative Council, University of Northern Colorado Department of
Economics.
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