HomeMy WebLinkAbout930556.tiff RESOLUTION
RE: APPROVE ECONOMIC DISLOCATION AND WORKER ADJUSTMENT ASSISTANCE SUBSTATE
AREA GRANTEE PLAN AND AUTHORIZE CHAIRMAN TO SIGN
WHEREAS, the Board of County Commissioners of Weld County, Colorado,
pursuant to Colorado statute and the Weld County Home Rule Charter, is vested
with the authority of administering the affairs of Weld County, Colorado, and
WHEREAS, the Board has been presented with an Economic Dislocation and
Worker Adjustment Assistance Substate Area Grantee Plan between Weld County
Employment Services and Governor's Job Training Office, commencing July 1, 1993,
and ending June 30, 1994, with the further terms and conditions being as stated
in said plan, and
WHEREAS, after review, the Board deems it advisable to approve said plan,
a copy of which is attached hereto and incorporated herein by reference.
NOW, THEREFORE, BE IT RESOLVED by the Board of County Commissioners of Weld
County, Colorado, that the Economic Dislocation and Worker Adjustment Assistance
Substate Area Grantee Plan between Weld County Employment Services and Governor's
Job Training Office be, and hereby is, approved.
BE IT FURTHER RESOLVED by the Board that the Chairman be, and hereby is,
authorized to sign said plan.
The above and foregoing Resolution was, on motion duly made and seconded,
adopted by the following vote on the 28th day of June, A.D. , 1993.
BOARD OF COUNTY COMMISSIONERS
ATTEST: �� � WELD COUNTY, COLORADO
Weld County Clerk to the Board EXCUSED
Constance r L� /H% rbert, Chairman
�,
/BY: 1 1e_ ,g �� � /// )JJ `` gg
Deputy Clerk to the Board W. H. Webster, Pro Tem
APPROVED AS TO FORM:
eorge . Bax
ounty Attorney ale K. Hall
/ L /.
lu ,4,Clc.- / ; v
Barbara J. Kirkmeye
930556
N.ea os7
STATE OF COLORADO
Governor's Job Training Office
Economic Dislocation and Worker Adjustment Assistance
Substate Area Grantee Plan
Signature Page
This Plan is entered into between the State- of Colorado, Governor's
Job Training Office, hereinafter referred ipient an
d
Weld County SDA (Employment Services) , hereinafter referred to
as the Substate Grantee ( SSG) .
All work to be performed under the Plan will be in accordance with
the Job Training Partnership Act (JTPA) of 1983 as amended and the
Economic Dislocation and Worker Adjustment Assistance (EDWAA) Act,
applicable JTPA and EDWAA rules and regulations , applicable
policies and procedures established by the Governor, and the
assurances , certifications , and narrative descriptions contained in
this Plan.
The Plan is in accordance with the JTPA rules and regulations and
instructions issued by the Governor or his designee. It is
understood that this document, when signed by the parties , will
become an "Exhibit B" referenced in and governed by Master Contract
T between the State of Colorado and the Substate Area
(SSA) Grantee.
It is understood that this Substate Plan, when jointly signed by
the SSA's Local Elected Official , the Private Industry Council
Chair and countersigned and dated by the Governor or Governor's
designee, shall be effective July 1, 1992 through June 30 , 1994 .
Typed Name & Signature . Date
Title of Local 'I '' /42/g.9 Elected Official l fl �f il04 rp m
Constance Harbert Chairperso �� o
Typed Name & Signature Date
Title of Private tik: `
Industry Council �i�1
Chair
Richard Hillman Chairman
Typed Name & Signature Date
Title of Governor / /
or Designee
9.7, 0556
EDWAA SUBSTATE PLAN
PY 93 PROGRAM SUMMARY
SDA: Employment Services of Weld- County Director: Linda Perez
EDWAA Coordinator: Ted Long Tele: 303 353-3816
Fiscal Contact: Marilyn Carlino Tele: 303 353-3816
Mis Contact: Dora Lara Tele: 303 353-3816
A. PROGRAM ALLOCATION (50%) : $ 58,528
(10%) : $ 11. 705
B. PLANNED PROGRAM COSTS (COMBINE 505 & 10%) :
Cost Categories Total Percent
1. Administration $ 10,534 15%
2. Participant Support $ 1,408 2%
a. Needs Related $ 0
b. Supportive Svs. $ 1,408 2%
3. Basic Readjustment Svs. $ 19,664 28%
4. Retraining Services $ 38,627 55%
5. Total $ 70,233 100%
C. PLANNED PROGRAM ACTIVITY:
Activity Participant Number
1. Total participants to be served 45
a. Number Carry-In 19
2. Total Terminations 35
3. Total Entered Employment 23
4. Entered Employment Rate 66%
5. Cost Per Participant $1,560
6. Cost Per Entered Employment $3,053
7. Average Wage at Placement $6.50
8. Employment Rate at Follow-Up 89.2%
GJTO: Approve Conditional Approval Disapprove
JTCC: Approve Conditional Approval Disapprove
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Employment Services of Weld County
(Weld County Service Delivery Area)
Weld County Dislocated Worker Program Plan
Economic Dislocation and Worker Adjustment Act (EDWAA)
Table of Contents
Page
I. Cover Page 1
II. Substate Grantee 1
III. EDWAA Annual Plan 1
1. Outreach and Recruitment 1
2. Eligibility of Dislocated Workers 2
3. Certificates of Continuing Eligibility 3
4. Involvement of Organized Labor 4
5. Performance Standards 4
6. Co-Enrollment Into Title II 4
7. Selection of Service Providers 4
8. Rapid Response Assistance 5
9. Private Industry Council and Local Elected Officials
Involvement 5
a. Development of Plan 5
b. Program Oversight 5
10. Program Services 6
A. As per Section 314 Use of Funds
1. Basic Readjustment Services 6
2. Standard Assessment 6
3. Basic Readjustment Services 6
4. Occupational Areas 7
5. Restrictions on Retraining 7
6. Types of Retraining 7
7. Tracking of Hours 8
8. Retraining Costs 9
9. Coordination with Higher Education 9
10. Entrepreneurial Training 9
11. On-the-Job Training Policy 9
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Employment Services of Weld County
(Weld County Service Delivery Area)
Weld County Dislocated Worker Program Plan
Economic Dislocation and Worker Adjustment Act (EDWAA)
Table of Contents
Page
12. Out-of-Area Job Search 9
13. Needs Related Payments 10
14. Supportive Services 10
B. EDWAA Section 313 (b) (1) 10
11. Monitoring 12
12. Program Management 12
13. MIS Management 12
14. Fiscal Management 13
15. Coordination 13
16. Staffing 14
IV. Budget Narrative 14
V. Program Forms 15
VI. Administrative Requirements 15
1. Assurances 15
2. Management Information System 17
PY 92 EDWAA 10% SPECIAL NEEDS FUNDS
I. Plan Narrative 18
II. Budget Narrative 18
III. Program Forms 18
IV. Assurances 18
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Employment Services of Weld County
(Weld County Service Delivery Area)
»eld County Dislocated Worker Program Plan
Economic Dislocation and Worker Adjustment Act (EDWAA)
Attachment 1: Quarterly Activity/Expenditure Form
Attachment 2: Budget Information Summary (BIS)
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II. Substate Area Grantee
The Weld County Board of County Commissioners will be the Grant Recipient.
The Weld County Private Industry Council will have planning and monitoring
responsibility for the program. The program will be administered through
Employment Services of Weld County, the Weld County Service Delivery Area
(SDA) .
The geographical area to be served is Weld County Colorado.
Layoffs in the past year have occurred in a wide range of industries. The
"Declining Industry Report- 3rd Quarter 90 through 2nd Quarter 92"
indicates the jobs lost for Weld County were 842. The major losses that
occurred by industry were: Agriculture, 68; Construction, 102;
Manufacturing, 231; Transportation and Public Utilities, 54; Retail Trade,
84; Finance, Insurance, and Real Estate, 9; Service Industries, 104;
Education 162; and Government, 28.
The Weld County Private Industry Council and Employment Services adopted
a "most-in-need" rating system and policy to ensure that services and
training programs are prioritized for those individuals who would benefit
most from retraining. An EDWAA applicant who has been rated as most-in-
need will be served as a priority over other individuals. It is the
intent in Weld County to serve all segments of the dislocated worker
populations. However, a focus is made to serve those most in need who
would benefit from services. The rating criteria to determine most-in-
need status includes the applicants education level, the impact of layoff,
marketable skills, lack of other assistance, financial condition, stage of
dislocation, and other barriers faced by the individual. Individuals are
given an overall point score based on the rating criteria. A maximum of
23 points are available, and applicants are considered in either high,
medium, or low categories. Those individuals who score 10 or more points
are considered in the high category and as most-in-need.
Historically, the majority of EDWAA clients are from plant closures,
layoffs, or long term unemployed. It is anticipated that these will be
the major categories.
Services are provided as appropriate for the EDWAA participant without a
preference to eligibility requirements.
III. EDWAA Annual Plan Narrative
(1) Outreach and Recruitment
In general the purpose of EDWAA funds is to assist individuals who
have been terminated or laid-off from their jobs because of structural
and economic changes. The general goal is to serve individuals who
need assistance in transferring or developing work skills.
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The primary sources of recruitment for EDWAA is through the Job
Service programs. All clients are informed of the programs and given
a questionnaire to complete which identifies potential clients.
Staff have been trained to determine potential eligibility and refer
them to an orientation. This process reaches these individuals who
may be UI claimants or other individuals seeking employment that
would meet EDWAA criteria. Other methods include contacting employers
who are going out of business or experiencing a lay-off and offering
our services.
The Weld County Board of County Commissioners and the Weld County
Private Industry Council have determined that funds under this plan
will be targeted to dislocated workers who meet the eligibility
criteria for dislocated workers and may not be able to be served under
Title II-A.
It is anticipated that approximately 42% or 19 of the total
participants for PY 93 will carried in from PY 92.
Weld County does not plan on any special target groups to be
identified for services.
Employment Services administers the Greeley Job Service under contract
with the Colorado Department of Labor and Employment and through this
relationship coordination with the unemployment compensation system is
performed through registration activities as described above and in
the eligibility section of this plan. Weld County will participate in
rapid response efforts as detailed in section III (8) of this plan.
During this participation information regarding the services available
through Employment Services ' programs are explained.
(2) Eligibility
Employment Services of Weld County administers the Employment
Services/Greeley Job Services. All clients who register for
Employment Services or Unemployment Insurance are informed of the
EDWAA programs. A pre-screening form is completed by all applicants.
The pre-screening form identifies EDWAA areas of eligibility and a
self-assessment of services and training a potential client may be
interested in. The Client Services Technician telephones all
potential EDWAA applicants to schedule an application appointment
and informs the potential applicant of the document requirements.
Formal assessment occurs after enrollment.
Applicant referrals to non-JTPA programs are documented in the
applicant file. If the applicant is enrolled in the EDWAA programs
the Individual Service Strategy (ISS) will reflect the agencies to
which they were referred. If the individual is not enrolled in the
EDWAA program the counselor notes will reflect the referrals to other
agencies for services.
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The Client Services Technician who is responsible for intake verifies
eligibility. The type of documentation kept in a client's file is
determined by the eligibility category and is sufficient to support
eligibility. Example of document used to determine eligibility
includes: UI wage screen to determine category to receive UI; notice
of plant closing; UI wage screen review of length of unemployment;
social security cards; documents for age/MSSA, etc. Information can
be verified via documentary evidence, secondary data sources, or
collateral contacts. Permission to verify the eligibility is obtained
from the participant at point of application.
A second reviewer conducts a verification of eligibility to insure
that the file contains a complete application, all necessary paperwork
and documentation is in the file and that the information is
consistent and reasonable.
A part of the application process includes a five year work history.
The job of dislocation is identified in the work history.
Title II-A eligibility determination is not completed for all EDWAA
clients.
If an applicant is eligible for both titles, the case manager makes
the decision of title based on the needs of the participant and the
services of funds available to best assist the client obtain the
employment goal.
Employment Services, as a Job Service Center, will coordinate with
Unemployment Insurance activities to deliver services to recently
dislocated workers.
The 10% Special Needs funds will be used to assist Displaced
Homemakers as a priority. Coordination will occur with A Woman's
Place, and other agencies serving the displaced homemaker population,
other dislocated workers will be served with 10% funds.
The enrollment process includes determination of eligibility for Title
II-A. This assures that Special Needs funds are not used for
Displaced Homemakers who are eligible for Title II-A.
Participant information is verified via documentary evidence,
secondary data sources, or collateral contacts. Permission for
Employment Services to verify the participants eligibility is obtained
from the participant during enrollment.
(3) Certification of Continuing Eligibility (CCE)
Employment Services of Weld County will not issue Certificates of
Continuing Eligibility.
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Weld County may accept and enroll referrals from other SDAs; however,
Weld County will have the client complete the eligibility and
verification processes.
Based on results of eligibility documentation, assessment, and most in
need status, the client may be enrolled.
(4) Involvement of Organized Labor
a. Development of the Plan
A representative of organized labor is a member of the Weld County
Private Industry Council and the Adult Activities Committee.
A copy of the proposal will be submitted to the organized labor
representative for review and comment.
b. Implementation of EDWAA Services
The major linkage with organized labor is through their
representative on the PIC. Additional coordination will occur
when circumstances arise where organized labor needs to be
involved because services need to be provided to a substantial
number of its members. The specific activities will vary
depending upon the circumstance.
The Rapid Response Team will be contacted for layoff response
activities and basic response services as required.
Employment Services will continue to accept referrals for services
from organized labor. -
(5) Performance Standards
The Department of Labor established an entered employment rate of 64%,
Weld County will use a rate of 66%. The projected wage at placement
is $6.50 per hour.
The Private Industry Council and Employment Services will monitor
performance on a quarterly basis. The areas to be monitored include
the entered employment rate and the wage at placement. Program
adjustments on the number of clients served or to be served will take
place quarterly to ensure compliance with EDWAA regulations. Weld
County does not have an established internal retention rate goal.
(6) Co-Enrollments into Title II
Employment Services does not intend to co-enroll clients in Title II-A
programs. Concurrent enrollment with other vendors may take place as
appropriate, e.g. , Hazardous Materials Training at Front Range
Community College as an EDWAA Grantee.
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(7) Selection of Service Providers
Employment Services will not subcontract with community based
organizations to provide services. Aims Community College will
provide the majority of the educational services. Due to the limited
educational services available on a local level, other appropriate
educational facilities may provide educational services.
Employment Services will not subcontract to other vendors. In the
event that we do, Weld County will comply with section 107: 20 CFR
627.420 - 627.422 of the JTPA amendments.
(8) Support for Rapid Response Activities
Employment Services will follow the guidelines for the lay-off
procedures outlined in JTPA Letter 88-16.
Employment Services has a Local Coordination Agreement with the Job
Service Center to address Rapid Response Assistance. Weld County will
participate in rapid response efforts. During this participation
information regarding the full array of services available through the
Job Service, and other Employment Services' programs are explained.
Individuals are provided questionnaires for initial assessment and
provided the name of a contact person at Employment Services for
further assistance.
Preference for dislocated workers referred through Rapid Response will
not be provided. The application/intake process for rapid response
referrals is the same as other dislocated workers are afforded.
Eligibility documentation is the same as that required for other
dislocated workers.
The Rapid Response provider will be informed of enrollments from
referrals if requested.
(9) Involvement of the Private Industry Council and Local Elected
Officials
a. Role in Development of EDWAA Plan
The Weld County Board of County Commissioners is the grant
recipient and approves the Plan prior to submittal. A county
commissioner is a member of the Private Industry Council. The
Private Industry Council participates in the development and
approval of the Plan.
b. Role in Program Oversight
The Weld County Private Industry Council has the planning and
oversight and monitoring responsibility for the EDWAA programs.
The Private Industry Council focuses its planning and monitoring
through an Adult Activities Committee. Reports are reviewed
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quarterly. The Private Industry Council also monitors the program
through client profiles to look at the way services and activities
are provided and the progress of the client.
(10)Program Services
a. Services Provided
Basic Readjustment and Retraining Services
1. Employment Services will provide Basic Readjustment Services.
No other vendors will be used to provide these services nor
will they be subcontracted.
2. All participants will be assessed through Employment Services '
objective assessment process utilizing the Weld County
objective assessment form. This assessment will include the
capabilitites, needs, and vocational potential and goals of
the potential participant. This assessment is initiated prior
to the development of the Individual Service Strategy (ISS) to
determine all of the individuals employment and training
needs, and will continue throughout the development of the
ISS. Initial assessment for all applicants will include
assessment under Employment Services' "most-in-need" policy
and will utilize the Weld County most-in-need rating form.
3. The basic readjustment services offered to assist the
participant is securing employment are: occupational skills
assessment, Job Club, self-directed job search, and job or
career counseling.
Employment Services will determine a participant's
occupational skills through the application, objective
assessment, and the preparation of the Individual Service
Strategy.
Employment Services administers Job Service activities.
Through this linkage, participants are included in an
automated match in the state-wide Job Bank. At the time
of application, participants are assigned a primary and
secondary occupational code. In addition, each former
occupation is assigned an occupational code. This allows
matching with job listings and subsequent referrals to
employers. The automated job match includes the matching
of an applicant's skills with the skills required on a job
order.
In addition to the Job Match, the client is assigned to a
technician who assists in the job seeking process by
directing the client to other employment possibilities.
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Job Club activities will include participation in
workshops and job seeking classes conducted through
Employment Services. An integral part of the Job Club is
to identify additional skills and abilities of the
participant and to develop or update the participant's
resume.
Career counseling is also available for participants who
are in need of assistance in determining a direction for
their skills and talents.
4. Specific occupational areas for training have not been pre-
determined. Labor market conditions are given careful
consideration at the time a participant' s plan is developed
which would include need/interest in a specific occupational
area as well as appropriateness for training. Sources used to
make this determination include the Occupational Supply/Demand
Report, local labor market data, and individual research
completed by the participant.
5. Restrictions on retraining may be established on a case by
case basis depending on the participant' s education, previous
training, and experience as it applies to the participant's
need or interest in retraining. Generally, services provided
to individuals who are restricted for retraining will be
limited to basic readjustment services.
6. The Retraining Services that will be provided are: Classroom/
Occupational Training, On-the-Job Training, and Basic and
Remedial Education.
The determination of the need for retraining is made on an
individual participant basis. The assessment/ISS process will
determine the need and feasibility of retraining. If
retraining is a part of the plan, the participant is
encouraged to apply for a PELL Grant. If a PELL Grant is
granted, the plan is reviewed to assure that no duplication of
funding is provided.
Classroom/Occupational Training
Classroom/Occupational Training will be offered to those
participants who have chosen a field in which they have no
discernible skills, and to those participants who have
skill or knowledge which requires a limited amount of add-
itional training in order to become more employable. Type
of classroom/occupational training will include, but not
be limited to: computer, word processing, mechanical
areas, medical areas, hazardous waste, electronics, truck
driving, welding, and any other appropriate occupation-al
training. Aims Community College, or other training
institution, will provide an advisor for each participant.
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Employment Services and the participant will establish
intermediate training goals. This will enable Employment
Services to assist the individual in obtaining temporary
employment during the period necessary to complete the
total training program.
Continual coordination will occur to help identify fast-
track training.
Tuition, books, fees, and supplies will be provided at an
average cost of $1,000. The classroom training costs are
an average amount. Approval must be given by the Director
for costs which exceed $1,000. Decisions are based on
type of training, length of training time, and other
factors . Emphasis will be placed on classroom training
which can be coupled with On-the-Job Training to assist in
the dislocated worker' s reentry into the labor force. One
example of this coupling would be a participant's enroll-
ment in data entry classroom training while participating
in an administrative assistant On-the-Job Training
contact.
On-the-Job Training
Employers who enter into an On-the-Job Training Agreement
will be reimbursed for 50% of the training costs; other
costs associated with the On-the-Job Training Agreement,
such as clothing, tools, fees, or other supplies will be
reimbursed at cost, or as negotiated. The training hours
for On-the-Job Training contracts will be approximately
$2,349.
Basic and Remedial Education
GED/ESL and Adult Basic Education classes will be made
available to dislocated workers. These services will be
provided by Employment Services Learning Lab or Aims
Community College staff. Basic literacy services will be
provided by the Right-to-Read Program which is a local
literacy agency.
7. Actual training hours for participants will be tracked in the
following manner. At the beginning of the training, the case
manager will determine the schedule for attending the training
activity. For example, if the class meets two times per week,
for three hours per day, and the participant is scheduled for
24 weeks, the case manager will note 144 training hours. At
the end of the scheduled activity, the case manager will ask
the participant how many hours were not attended. The number
of participation hours will then be determined for that
segment. If the competency level or required training is not
attained, then the same process will follow and the total
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hours will be adjusted. At the termination of the activity,
the case manager will total all hours and enter the actual
hours into the record. OJT will be tracked through the
employer reimbursement forms .
8. The classroom training cost is an average amount. Approval
must be obtained from the SDA Director for costs which exceed
$1,000. Decisions are based on type of training, length of
training time, and other related factors. This process also
applies to each new term and in addition factors such as
continued availability of funding and the participant's
progress in training are evaluated.
9. The Weld County SDA's Pell Grant Policy requires that
applicants apply for Pell grants. If an applicant is eligible
for a Pell grant, the amount of the Pell grant award is
considered in the overall plan in considering financial need.
JTPA supplements, rather than supplants, PELL and other
student financial aid resources. To ensure that there is no
duplication of funding, and to avoid double billing for
educational costs, the SDA counselor will send a letter to the
instructional institution describing the costs (tuition, fees,
books and supplies) that JTPA will pay for the client. The
client will use the Pell grant to pay for other costs
associated with attending school.
As noted under TEGL No. 7-92, new coordination and linkage
requirements are expected to be developed during PY 93 so as
to constructively impact the planning and coordination of PY
1994-95 activities under Title III. The Weld County SDA
assures that coordination procedures as well as contractual
safeguards will be established and implemented in order to
ensure compliance with Section 627.220 of the Regulation,
regarding coordination with Title IV of the Higher Education
Act.
10. In the event that entrepreneurial training is appropriate for
the individual participant, only the cost of tuition, books,
and fees will be provided.
11. The Weld county SDA developed an extensive OJT policy in PY
1992. The policy covered areas which included the duration of
OJTs, formulas for length of training, training plan, etc.
Prior to July 1, 1993, the OJT policy will be revised to
strengthen any necessary areas to conform with the Amendments.
For example, the revised policy will address the procedures
for working with temporary employment agencies. The
participant's ISS and prior work experience will be used in
the determination of length of training.
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12. Out-of-area job search reimbursement may be provided based on
information gathered through the Individual Service Strategy.
Reimbursement will be allowed for non-Trade Adjustment
Assistance Act (TAA) participants . Mileage will be reimbursed
at $.25 per mile. Other actual and necessary expenses will be
reimbursed upon submission of receipt as determined by the
case manager.
Minimal relocation services will be made available to
dislocated workers who are relocating due to obtainment of
employment.
13. Needs Related Payments are not intended to be used.
Employment Services has developed flexible program services
and activities to meet local needs. In the event that
resources are not adequate to meet the needs identified
through Rapid Response, modification of the current proposal
will occur or additional state assistance requested.
14. Supportive services will be available to participants as
appropriate to individual circumstances.
An on-going goal of Employment Services is to continue to
identify all the services available in Weld County, identify
any service gaps. and determine a plan of action for connecting
clients with the necessary services. There are a number of
agencies in Weld County that provide supportive services.
Employment Services will refer EDWAA clients to the appropriate
available services.
Mileage reimbursements, not to exceed fifty dollars ($50.00)
per month, may be allowed to the classroom training
participant based on the client need indicated on the
Individual Service Strategy.
Other supportive services which are directly related to
obtainment or retainment of employment, including, but not
limited to, clothing and tools , may be allowed at the
discretion of the case manager.
Day care assistance payments, not to exceed seventy-five
dollars ($75.00) per month, may be allowed to the classroom
training participant based on need indicated on the Individual
Service Strategy.
Weld County will develop a Supportive Services Policy by June
30, 1993. The policy of Weld County is to provide limited
supportive services for those individuals who, without this
assistance, would be unable to participate in or complete
training activity.
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B. EDWAA Section 313(b) (1)
1. As provided by EDWAA Section 313(b) (1) , Basic Readjustment
Services will be provided by Employment Services and
Retraining Services will be provided by Employment Services,
Aims Community College, or other appropriate educational
facilities. There are no services provided by vendors.
2. An objective assessment will be completed on all participants.
This assessment will include the capabilities, needs, and
vocational potential of a participant. The determination of
occupational skills occurs at intake, during the application
process, during the objective assessment, and during the
development of the ISS. The objective assessment will be
client centered, and will include the evaluation of the
participant' s employment barriers, taking into account the
participants family situation, work history, education,
occupational skills, interests, aptitudes (including interests
and aptitudes for non-traditional occupations) , attitude
towards work, motivation, behavior patterns affecting
employment potential, financial resources and needs,
supportive service needs and personal employment information
as it relates to the local labor market.
Information obtained from the objective assessment will be
used to develop the ISS. Assessment is an ongoing process
which changes according to what is occurring in a
participant's life, work or training situation. The case
manager will update the ISS based on the ongoing assessment as
needed, or implement additional formal assessments as
necessary.
3. The ABLE Test is primarily used to determine math and reading
levels. This test is provided at intake.
4. The Individual Service Strategy is prepared jointly, by the
client and the case manager and contains the plan to achieve
unsubsidized employment as well as an assessment of the
obstacles (barriers) to employment. Each activity to overcome
barriers is described, the responsibilities of participant and
agency are identified, and time frames identified. The
participant signs and receives a copy of the initial ISS. Any
changes to the plan generate a revised ISS which the client
also signs and receives a copy.
Justification for selection of each activity is provided and
documented on the ISS. The employment objective is stated and
justified.
5. Weld County's policy is that case managers are required to
maintain participant log notes of all significant
client/counselor interaction. This is maintained in an
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individual client file which also contains other client
information, documentation, reports, enrollment into training
forms, grant information, etc. Weld County assures that
retraining and/or readjustment services will be provided and
documented at least once every 30 days.
If services are not provided or documented, participants will
be terminated within 90 days of the last documented service.
(11)Monitoring
a. The monitoring policies are contained in Section III. (5)
Performance Standards.
b. There are no contractors for Weld County.
c. Supervisors review 10% of active cases on a monthly basis. There
are no vendors for Weld County.
d. Weld County does not use sub-contractors.
e. Weld County does not use sub-contractors.
(12)Program Management
a. The monitoring procedures assure that program goals are being met.
Individual supervisors monitor program goals on a regular basis
and corrective actions are taken as appropriate.
b. If performance is not as planned, immediate efforts are made to
increase outreach or make other adjustments to meet the problem
areas.
c. The type of reports used are:
1. Fiscal reports
2. Planned participant summaries (generated by VAX)
3. Client characteristics (VAX)
4. WAPR
5. On-line search command files for outcomes, training areas,
length of training
(13)MIS Management
a. The intake worker' s eligibility determinations are reviewed as
outlined in Section III. (2) Eligibility.
13
9...2.0956
b. The MIS staff attends the monthly MIS meetings to keep abreast of
MIS and EDWAA changes. In addition, the program coordinator
attends the bi-monthly meetings of the GJTO staff, SSAs, and SDAs,
and shares any information disseminated with the MIS staff.
c. Accuracy and timeliness of applications and transactions are
edited by the VAX/JTPA computer system. Corrective actions are
initiated on a routine basis if required.
d. The Citizenship is normally documented at intake by use of the
applicant's Social Security card. The Military Status (when
applicable) is determined at intake on the four page application.
If the Selective Service number is not available, the Selective
Service Office is contacted to obtain the number. Employment
Services can also register clients for MSSA if necessary.
e. While referrals from other agencies are accepted, Employment
Services does not accept applications and eligibility
determinations from those sources in lieu Employment Services '
process.
f. EDWAA participants are covered by the SDAs complaint procedure.
Participants are made aware of the grievance procedures at intake.
The participant signs and receives a copy of the policy and
procedure and a copy with the participant's signature is
maintained in the participant's file with the SDA.
g. Unemployment Insurance documentation is obtained by the SDA via
the CUBS UI screens which are accessed on-site.
(14)Fiscal Management
a. Weld County generates fiscal reports from the general ledger.
These reports are broken down by line item to cost category.
These reports are then monitored quarterly and assist in assuring
the cost limitation and requirement cost categories are being met.
b. Staff costs are distributed to EDWAA through weekly time sheets
completed by staff who work with EDWAA.
c. Weld County does not subcontract.
d. Weld County does not subcontract.
e. Weld County does not subcontract.
f. Weld County does not subcontract. However, we follow audit
policies outlined in JTPA Letter 90-10.
g. The overall fiscal management system is basically the same for
EDWAA and IIA. The only difference is the different cost category
titles and defining the costs to them.
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930556
(15)Coordination with Unemployment Compensation
Eligible dislocated workers participating in training (except for On-
The-Job Training) under Title III shall be deemed to be in training
with the approval of the State agency for the purpose of Section 3304
(a) (b) of the Internal Revenue Code of 1986.
a. Employment Services administers the Greeley Job Service.
b. No EDWAA administrative funds will be set aside for this activity.
c. Employment Services of Weld County administers Job Service of Weld
County. Through this integration of services, assurance of close
communication and coordination will occur with the Trade
Adjustment Assistance Act (TAA) , Statewide Rapid Response, and
other programs, services and systems.
Employment Services of Weld County will direct dislocated workers
into appropriate programs and services. Referrals from other Weld
County agencies will be encouraged and accepted. Recruitment will
also be made through programs who serve specific groups such as
the older worker and the veteran.
d. Employment Services administers the Greeley Job Service.
e. The designated contact person will be Ted Long, Special Programs
Coordinator. The telephone number is 353-3816.
(16)Staffing
The total EDWAA budget staffing costs are as follows:
a) Retraining - $0
b) Basic Readjustment - $14,733
c) Administration - $5,267
All of the EDWAA staff (5) are utilized jointly in Title II programs.
IV. Budget Narrative
Administration costs are as follows;
Percentage of the following staff salary and fringe based on percentage of
time benefitting program.
5% Director, Employment Services $2, 143.00
6% Special Programs Coordinator $1, 785.00
2% Fiscal Officer $ 835.00
2% Accountant $ 504.00
Indirect + Overhead $3,512.00
Total Administration $8, 779.00
15
930956
Basic Readjustment costs are as follows;
15% Client Services Technician $3,673.00
15% Client Services Technician $3, 782.00
15% Client Services Technician $3,879 .00
12% Client Services Technician $3,399 .00
Relocation Costs $ 500.00
Costs associated with
Basic Readjustment Services $1,154.00
Total BRS $16,387.00
Retraining costs are as follows;
5% of 4 Client Service Tech. $5,194.00
Costs associated with retraining $2,701.00
5 OJT's $12,500.00
Education and Lab costs $11,795 .00
Total retraining $32,190.00
Supportive service costs are as follows; .
Transportation and child care $1, 172.00
Total Supportive services $1,172.00
Total EDWAA 50% $58,528.00
All expenditures will be planned to be spent by June 30, 1994, so cost
limitations for administration, supportive services, and retraining can be
computed against total expenditures to date of EDWAA funds under this
Expenditure Authorization. There are no plans for property purchases at
this time.
The Budget Information Summary (BIS) for 50% funds is included as
Attachment 2.
V. Program Forms
(1) The projected Quarterly Services/Expenditures for 50% and 10% EDWAA
funding is included as Attachment 1.
(2) The Outcome page for the 50% and 10% funds is included as Attachment
1.
16
930556
VI. Administrative Requirements
(1) Assurances
a. The Weld County Private Industry Council and the Board of Weld
County Commissioners will comply with the statutory and regulatory
requirements of Economic Dislocation and Worker Adjustment Act
(EDWAA) .
b. Services will be provided to only eligible dislocated workers.
Section 311 (b) (-1) (A)
c. Services will not be denied to an eligible dislocated worker
displaced by a permanent closure or substantial layoff within the
state, regardless of the state of residence of such worker.
Section 311 (b) (1) (B)
d. Services to displaced homemakers, if any, will not adversely
affect the delivery of services to eligible dislocated workers,
and services will be provided in conjunction with on-going
programs for all dislocated workers. SSAs must not serve
displaced homemakers with 10% EDWAA funds under this EA unless
that target group is specifically identified in the program
narrative for 10% funds.
e. At least 507. of Economic Dislocation and Worker Adjustment Act
(EDWAA) funds allocated to substate grantees must be expended for
retraining services, unless a waiver has been granted for the
Governor's Job Training Office.
f. The Substate Area will participate in the following referral
agreement:
"The substate grantee agrees to make and accept pre-approved
referrals to and from other grantees when funds or appropriate
EDWAA services are not available expeditiously in the area from
which the referral is being made. The referring substate grantee
will not enroll the applicant unless it is providing coordinated
training. If the grantee' s funds for EDWAA services being sought
by any applicant are exhausted, the substate grantee will
nevertheless continue to provide this referral service."
g. Funds provided under Economic Dislocation and Worker Adjustment
Act (EDWAA) will not be used or proposed for use to encourage or
induce the relocation of an establishment, or part there of, that
results in a loss of employment of any employee of such
establishment at the original location or any other location.
h. Funds provided under this Act will not be used for customized or
skill training, on-the-job training, or company specific
assessments of job applicants or employees, for any establishment
or part thereof, that has relocated, until 120 days after the date
17
930556
on which such establishment commences operations at the new
location, if the relocation of such establishment or part thereof,
results in a loss of employment for any employee of such
establishment at the original location or any other location.
i . Weld County agrees to verify that an establishment which is new or
expanding is not relocating employment from another area by
conducting a standardized pre-award review which will be completed
and documented with the establishment as a prerequisite to JTPA
assistance.
j . Funds provided under this Act will not be used for employment
generating activities, economic development activities, investment
in revolving loan funds, capitalization of businesses, investment
in contract bidding resource centers, and similar activities. No
funds under this Act will be used for foreign travel. Funds
provided under this Act will not be used for public service
employment.
k. The Federal requirements governing the title, use, and disposition
of real property, equipment, and supplies purchased with funds
provided under this Act will be the Federal requirements generally
applicable to Federal grants to States and local governments.
1. An approved reading level test will be administered to all EDWAA
participants, unless exempted under USDOL guidelines.
m. When financial assistance programs under title IV of the Higher
Education Act (HEA) (the PELL Grant Program, the Supplemental
Education Opportunity Grant program, the Work-study program, the
Perkins loan program, the Family Education Loan program -
including Stafford, PLUS and Supplemental Loans for Students
programs - and the Direct loan Demonstration program) , which
provide student financial aid programs for postsecondary
education, are available to JTPA participants, Weld County has
establish coordination procedures and contractual safeguards to
ensure that JTPA funds are in addition to funds otherwise
available in the area (section 141(b) , 107(b) , 205(b) , and
265(b) ) .
n. Procurement will be conducted in a manner providing full and open
competition; the use of sole source procurement will be minimized
to the extent practicable, but in every case will include an
appropriate analysis of the reasonableness of costs and prices;
procurement will not provide excess program income (for nonprofit
and government entities) or excess profit (for private for-profit
entities) , and that appropriate factors will be utilized in
determining whether such income or profit is excessive (Factors
are listed under Section 164 (a) (1) (D) (i) , (ii) , (iii) ;
procurement will clearly specify deliverables and the basis of
payments; written procedures will be established for procurement
transactions.
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9ZOS56
Procurement policies and practices will comply with minimum
standards set by GJTO and the State of Colorado.
o. Weld County will not engage in any conflict of interest, actual or
apparent, in the selection award, or administration of a contract
or grant under this Act.
p. Weld County will conduct oversight to ensure compliance with
procurement standards.
q. Procurement transactions between units of State or local
governments and any other entities organized principally as the
administrative entity for service delivery areas, will be
conducted on a cost reimbursable basis.
r. Weld County will submit quarterly financial reports to the
Governor with respect to programs under this Act. Such reports
will include information identifying all program costs by cost
category in accordance with generally accepted accounting
principles and by year of the appropriation.
s. Income under any program administered by Weld County SDA will only
be retained and used to continue to carry out the program.
t. Weld County will maintain records sufficient to determine the
amount of income received and the purposes for which such income
is expended.
(2) Management Information System
The SDA shall maintain a complete and accurate JTPA participant record
on the statewide automated Management Information System (MIS) for
each participant under this EA, using definitions and procedures
established in the JTPA letters, and including information from the
Application, Transaction and Termination forms. The SDA shall insure
that code appears in the CTN field for each training
activity directly paid for by this EA, when the client record is
viewed through the statewide Virtual database. This may be done
either by directly entering the above code into the CTN field, or the
EA field, and entering locally defined codes into CTN, at the
discretion of the SDA.
19
90556
PY93 EDWAA 10% Special Needs Funds
I. Plan Narrative
The Weld County SDA plans to utilize the PY 93 EDWAA 10% Special Needs
fund first for displaced homemakers as a target group and second to serve
other eligible dislocated workers. The same services will be provided as
in the 50% EDWAA Program. The recruitment source for displaced homemakers
will be A Woman's Place, other community organizations or displaced
homemakers seeking employment through Job Service.
Employment Services plans to serve 8 displaced workers. The planned
entered employment rate will be the same as in the 50% EDWAA Program.
II. Budget Narrative
Of the $11,705 total funding under EDWAA 10%, $1, 755 will be allocated for
Administrative Cost, $3,277 for basic readjustment to serve 5 clients in
readjustment services, $6,437 to serve 2 clients in classroom training, 1
on-the-job training, and $236 to provide supportive services, primarily
transportation.
All expenditures will be planned to be spent by June 30, 1994, so cost
limitations for administration, supportive services, and retraining can be
computed against total expenditures to date of EDWAA funds under this
Expenditure Authorization. There are no plans for property purchases at
this time.
III. Program Forms
The Projected Quarterly Service and Expenditure report is located as
Attachment 1.
The Plan Outcomes form is located as Attachment 1.
The Budget Information Sheet is located as Attachment 3
IV. Assurances
The assurances submitted for the EDWAA 50% Annual Report, cover the EDWAA
10% Special Needs Funds.
20
9Z0556
Attachment 1
EDWAA Quarterly Planned Activity and Expense Form
ACTI7ITIES 1st 2nd _d 4th TOTAL
Easic
Readjustment _ 11 15 13 13
Retraining 12
13 13 21 21
oJT 1 3 5_ 6 6
** II 6 10 10
Sump . Sys. J
Needs
Related Pay. 0 I 0 0 0 0
TOTAL 25 I 32 33 45 45
TERMINATIONS TOTAL
Entered
Emnlovment c 11 17 23 23
Negative
Termination 3 ! 6 9 12 12
Returned to
i
Layoff
Employer 0 0 0 0 0
Total 9 17 26 35 35
E. E. Rate 66% 65% 65% 66% 66% I,
EXPENSES : TOTAL
Administra-
tion 2,634 2 ,633 2,107 3,160 I 10,534
Needs
I Related Pay.
Sunp. Svs . 352 352 141 563 1,40°
Basic
Readjustment 4,916 4,916 4,916 4,916 19,664
Retraining 9,657 9 ,656 7,725 11 ,539 30,627
I
** Individuals receiving supportive services are also receiving retraining, basic
readjustment, or OJT.
9Z0556
Attachrent 2
SUES^ATZ
BUDGET INFORMATION SUH!4ARt
FOR ECONOMIC OISLOCATICN AND WORKER ADJUSTMENT ASSISTANCE ACE
Substate: eld County SDA Subtitle.: — 30% 1= 10%
Program/Pro7ect: EDI!"''^' 50 Gcvs Reserve
Ltie. Code: III
Period PY 93
of Perfcaaance: F-= July 1 , 1993O June 30, 19 dear of Funds:
Reference Code: . 11E30t1 VAX #
=OCT CATEGORY RAT PERMIT
OF
AuoeanoM
Em: 10"Lrt�Gn nnr i
Simms' Ann
Ned
Santo Resaiustmsnt Services S 16,337 j I ! 23%
Code I
Equipment S
I
Code
TOTAL RABIC SOMME! II 16,337 23%
Retraining Services i s 132,190 55%
Sods
Equipment S
Cade
TOTAL RETRAINING
32,190 ! 55%
I j I
N eems•r.iatem Piynsnte S
ICods I
TOTAL NOSS PATIENTS
Supportive Services S I 1 ,172 2S
Code I
TOTAL =Pr. SERVICES 1,172
poi
Aaslntstratlon 1 s 3,779 I 15S
Cods
Ecu,oment S I
Cods
TOTAL AOIQNMRIMTION 11 I 3,779 I I 15%
awwo TOTAL 1 53,523 I I I 100"6
6i91
92.0 95
Attachment 3
SUESTAT$
BUDGET INFORMATION SIIMMARY ASSISTANC? ACT
_OR ECrNOMIC DISLOCATION AND WORKER AD.TUSTMERT
Yield County SDA Subti'-e: E SBA X 10%
SubszaLe: �-1
Program/Project: EDWAA 10 U Goys Reserve-
III
Title_ Code:
Period 93
of Performance: From July 1, 1993'o June 30, 1994Year of Funds: PY
Reference Code: 1!E3D!! VAX # :
COST CATEGORY BAYce
PERCENT
ALLOCATION
I e� t� GdemrNm►
Sosseai Risen
Xea
Basic Be•dt usu•nt[ Services s
3,277 22%
I I
Comm I
Equipment S
Code
TOTAL BASIC SEXtISES
i I I 3,277 23%
s I 6 ,437 554
B•tr•tntn9 Services I I
IF Come
S
I I
Eau,pm•nt
C004
I 6,437 G5o' j
TOTAL RETRAINING I
Cad•
TOTAL REEDS pommorrs II
Supportive Services S
236 2%
Code
I TOTAL NPR. SE11Ytfs3 -X36 2%
s 1 ,755 I 15%
AdministrationI
Cade I I
Equipment
S I I
Code I I
1 ,755 I 15%
TOTAL ADMINISTRATION
111,705 100%
- WOO TOTAL II 6/ 91
900556
LOCAL COORDINATION AGREEMENT
I. At the local delivery level, Job Services Center Managers will work
closely with Service Delivery Area Directors to provide more unified and
effective services to those TAA/EDWAA clients they have in common. Staff
will established close communication to determine which clients are
"joint" clients, and will keep that information current.
II. Whenever training, job search allowances or relocation allowances are
determined appropriate, the initial contact agency will:
a. Determine if a joint client is involved and if pooled resources are
needed or appropriate in order to fund the benefit(s) at the required
level.
b. Contact the other agency to discuss the appropriateness and or the
feasibility of joint funding of the benefit costs.
c. When joint funded benefits are considered to be appropriate, the staff
of each agency responsible for funding the benefit(s) will be notified
on the standard agency request forms that this will be a joint funded
effort and the funding level required of each agency.
III. Local staff will be kept informed by those persons responsible for
tracking benefit expenditures, of the availability of funding at all
times.
IV. Whenever possible, training sessions of each agency will be attended by
local service delivery staff of the other agency in order to keep apprised
of the procedures, problems and methods of delivery of benefits of joint
clientele.
BY 1%2': 7::;;;J:::120,4 �.0
B ERVICE CENTER MANAGER EICE DELIVERY AREA DIREC R
DATE Co"*'13 DATE Ca'1/2143
mrmoRAnDun i
To
WilkConstance L. Harbert, Chairperson
Board of Weld County Commissionito June 23,1993 + ,
COLORADO From Walter J. Speckman, Executive Director, Human Resources VA
Economic Dislocation and Worker Adjustment Act Plan
Subject:
Enclosed for Board approval is the Weld County Dislocated Worker
Program Plan funded under the Economic Dislocation and Worker
Adjustment Act (EDWAA) for the Program Year 1993. The Plan has been
reviewed and approved by the Weld County Private Industry Council.
The program period is July 1, 1993 through June 30, 1994.
The total budget is $70,233.00. The total number of individuals to
be served is 45.
If you have any questions, please telephone me at 353-3816.
930556
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