HomeMy WebLinkAbout921120.tiff RESOLUTION
RE: APPROVE CONTRACT WITH COLORADO DEPARTMENT OF INSTITUTIONS, DIVISION OF
YOUTH SERVICES, AND AUTHORIZE CHAIRMAN TO SIGN
WHEREAS, the Board of County Commissioners of Weld County, Colorado,
pursuant to Colorado statute and the Weld County Home Rule Charter, is vested
with the authority of administering the affairs of Weld County, Colorado, and
WHEREAS, the Board has been presented with a Contract between the Colorado
Department of Institutions, Division of Youth Services, and the Board of County
Commissioners, Weld County, commencing December 31, 1992, and ending June 30,
1993, with the further terms and conditions being as stated in said contract, and
WHEREAS, after review, the Board deems it advisable to approve said
contract, a copy of which is attached hereto and incorporated herein by
reference.
NOW, THEREFORE, BE IT RESOLVED by the Board of County Commissioners of Weld
County, Colorado, that the Contract between the Colorado Department of
Institutions, Division of Youth Services, and the Board of County Commissioners,
Weld County, be, and hereby is, approved.
BE IT FURTHER RESOLVED by the Board that the Chairman be, and hereby is,
authorized to sign said contract.
The above and foregoing Resolution was, on motion duly made and seconded,
adopted by the following vote on the 23rd day of November, A.D. , 1992.
r Iv - BOARD OF COUNTY COMMISSIONERS
ATTEST: e.. 4/ WELD CO NTY, COLORADO
Weld County Clerk to the Board
eorge Ke edy,Chairman
BY: 11.1-12-}-L C p c=vw <^ ` EXCUSED
Deputy Cle to the Board Constance L. Harbert, Pro-Tem
,APPROVD AS TO FORM:
, County Attorney Gor . acy�
W. H. Webster
921120
•• Porn 6-AC-02A(R 5/91)
84103T DEPARTMENT OR AGENCY NAME
Division of Youth Services
DEPARTMENT OR AGENCY NUMBER
IDA
ROUTING NUMBER
930063
CONTRACT
THIS CONTRACT,Made this 6th day of November 199 2 ,by and between the State of
Colorado for the use and benefit of the Department of ' Institutions, Division of Youth Services
4255 South Knox Court. Denver. Colorado 80236
hereinafter referred to as the State,and'2 Board of County Commissioners, Weld County, P.O. Box 758,
Creel/ay, Cnlnrado 80632
hereinafter referred to as the contractor.
WHEREAS,authority exists in the Law and Funds have been budgeted,appropriated and otherwise made available and a sufficient
uncommitted balance thereof remains available for encumbering and subsequent payment of this contract under Encumberance
Number en Air in Fund Number 100 , Appropriation Account 255 and Organization NS 19
c13000i3
WHEREAS,required approval,clearance and coordination has been accomplished from and with appropriate agencies;and
WHEREAS , the Contractor having special knowledge, expertise, and
skill operating community corrections programs for delinquent youth;
and
WHEREAS, the Contractor has been selected as a qualified vendor
to provide services as a Senate Bill 94 Pilot Project pursuant to
C.R.S. 24-101-105 ; and
WHEREAS, the State is vested with the authority to make use of
community care services with independent contractors pursuant to
C.R.S. 19-2-1110 ; and
WHEREAS, the Contractor and the State desire to use the aforemen-
tioned appropriations to fund the Juvenile Detention Program in Weld
County; and
WHEREAS, all State personal services contracts are subject to
immediate termination as a result of court orders in the cases of
Colorado Association of Public Employees ("CAPE") v. Department of
Personnel , CAPE v. Department of Highways and CAPE v. Regents of the
University of Colorado.
NOW THEREFORE, it is hereby agreed that
1. STATEMENT OF WORK
a. The Contractor shall manage a juvenile detention
program and shall provide the youth referred in accordance with the
proposal appropriate care and supervision.
b. The above services shall be provided in accordance with
the program proposal, which is incorporated and made a part hereof as
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395-53-01-1014
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321120
if fully set forth herein, and attached hereto for reference as
Exhibit A.
c. The Contractor shall render services under this con-
tract commencing December 1, 1992 and shall complete such services on
June 30, 1993 .
d. This contract between the two parties is for a
community-based corrections program for youth referred to the
Interagency Case Management Project.
2 . STATEMENT OF DOLLARS
a. The State agrees to pay the Contractor a sum not to
exceed FORTY-NINE THOUSAND, EIGHT HUNDRED FIFTY-FOUR AND NO/100
DOLLARS ($49 , 854 . 00) .
b. Payment pursuant to this contract will be made as
earned, in whole or in part, from available State funds encumbered in
an amount not to exceed FORTY-NINE THOUSAND, EIGHT HUNDRED FIFTY-FOUR
AND NO/100 DOLLARS ($49 , 854 . 00) for the purchase of community-based
services from the Contractor. It is further understood and agreed
that this is the maximum amount of State funds available for the
purchase of such services. The availability of these funds is
contingent upon appropriation of the State General Assembly.
c. The monies provided herein shall be expended solely for
the purposes of the program as set forth in Exhibit A.
3 . METHOD OF PAYMENT
a. The Contractor shall secure and maintain copies of in-
voices, contracts, and any and all supporting documentation for all
program services, supplies and travel used by the Contractor in
providing the services under this contract.
b. The State shall provide monthly payments for costs
incurred by the Contractor during the contract period for provision of
services under this contract. Reimbursement requests shall be submit-
ted between the first and tenth of the following month. Payment will
be made upon the receipt of a monthly invoice from the Contractor
which has been approved by the Northeast Regional Manager, Division of
Youth Services.
c. The Contractor shall adhere to written accounting
procedures established by the State per attached Exhibit B, made a
part hereof and incorporated herein by this reference.
4 . STATEMENT OF FISCAL UNDERSTANDING
a. The Contractor agrees that all books and records
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relevant to the program, including all direct charges and all
overhead/indirect charged, shall be open to inspection and/or audit at
reasonable times by an authorized representative of the State or an
independent auditor as designated by the State. The Contractor agrees
to maintain sufficient accounting records to enable the State and/or
an independent auditor to determine all costs for services provided
pursuant to this contract. The Contractor shall provide to the State
documentation regarding all other sources of support and revenue
obtained by the Contractor for the program and all costs related to
the program must be accounted for and properly classified.
b. If the Contractor receives TWENTY-FIVE THOUSAND AND
NO/100 DOLLARS ($25, 000 . 00) or more per year in Federal funds, the
Contractor shall make provisions for a financial audit meeting the
requirements of Office of Management and Budget Circular A-128 , Audits
of State and Local Governments, or Office of Management and Budget
Circular A-133 , Audits of Institutions of Higher Education and Other
Nonprofit Institutions, whichever is applicable.
5.. EVALUATION OF MONITORING
a. The Contractor shall maintain an individual file for
each client participating in the program and the Contractor shall
allow the State to review all information, data, reports relating to
any youth when requested to do so.
b. The Contractor agrees to provide any and all client
information as requested by the State, including but not limited to:
i) The number of clients referred per month;
ii) The number of clients served per month;
iii) The number of clients terminated per
month with reasons for termination;
iv) Type of service provided per month for
each client.
c. The Contractor agrees that the program's operations and
services will be monitored by the State on a regular basis and agrees
to participate in any State monitoring upon request.
d. The Contractor shall allow the State to review any and
all fiscal records relevant to the program, including all direct
charges and overhead/indirect charges, and provide fiscal information
to the State when requested to do so.
e. The Contractor agrees to develop, in consultation with
the State, quarterly reports and other information for evaluation and
measurement of program effectiveness in accordance with the project
goals.
Page 3 of 9 pages
921120
6 . CONFIDENTIALITY
a. All records and information maintained by the Contrac-
tor pertaining to a placed youth shall remain confidential and shall
not be released to anyone other than the person in interest or the
State without specific order of the court with proper jurisdiction.
Prior to the release of any information or record, the Contractor
shall notify the State. Nothing in the paragraph shall be construed
in any way to prevent the Contractor from releasing information to
authorized parties during the normal legal conduct of the Contractor's
business.
7 . STATEMENT OF CONTRACT RESPONSIBILITIES
a. The Contractor shall provide staff as needed to imple-
ment the services included in the attached Exhibit A detailed in
paragraph 1 of the contract.
b. The Contractor shall conduct a program in accordance
with all the terms and specifications of this contract including all
exhibits incorporated herein.
c. The Contractor shall maintain and make immediately
available to the State at any time upon request the personnel policies
and procedures which include policies on nondiscrimination concerning
race, creed, color, religion, and national origin.
d. The Contractor shall maintain in full force and effect
at all times during the course of this contract Comprehensive General
Liability Insurance written on an occurrence basis, with a minimum of
$400, 000. 00 combined single limit for bodily injury and property
damage arising out of any single occurrence. Any aggregate limit will
not be less than $1 million. The Contractor shall furnish the State
with written certification of the existence of such liability
insurance and a copy of the policy endorsement naming the State of
Colorado as additional insured, prior to finalization of contract
provisions. If the State approves in writing the alternative use of
"claims made" insurance for Comprehensive General Liability, the
Contractor also agrees to maintain beyond the contract term such
insurance as will cover incidents which occurred during the contract
period, including but not limited to continued maintenance of "claims
made" or "tail" policies for the applicable statute of limitations.
The policies must be in amounts equal to or greater than the limits
required by this contract.
e. Whenever the work covered by the contract shall involve
the use of vehicular equipment, the Contractor shall maintain during
the life of the contract, Automotive Bodily Injury and Property Damage
Insurance for business use with a combined single limit of not less
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J21120
than $400, 000 . 00 . The insurance certificate shall provide evidence
that owned and unowned vehicles, if any, are covered.
f. The Contractor shall at all times keep in force
Worker's Compensation and Unemployment Compensation Insurance in
accordance with paragraph 9 .a. , "INDEPENDENT CONTRACTOR" , below.
g. The Contractor shall maintain adequate fiscal records
for a period of three (3) years following the termination of this
contract, subject to inspection or audit by the State or its designee.
8 . CONTRACT, MODIFICATION, CHANGES, OR AMENDMENTS
a. This agreement is intended as a complete integration of
all understandings between the parties. No prior or contemporaneous
addition, deletion, or other amendment hereto shall have any force or
effect whatsoever unless embodied herein in writing. No subsequent
novation, renewal, addition, deletion, or other amendment hereto shall
have any force or effect unless embodied in a written contract exe-
cuted and approved pursuant to the State Fiscal Rules.
b. The Contractor agrees that any proposed modification or
revision within the annual program budget in excess of 10 percent by
existing category shall be submitted to the State for written approval
prior to implementation by the Contractor.
9 . GENERAL PROVISIONS
a. The Contractor shall perform the duties hereunder as an
independent Contractor and not as an employee. The Contractor shall
be accountable to the State for the ultimate results of its actions
but shall not be subject to direction and control of the State as to
details or to particular hours of work except as provided herein.
Neither the Contractor nor any agent or employee of the Contractor
shall be or shall be deemed to be an agent or employee of the State.
The Contractor shall pay when due all required employment taxes and
income tax withholdings, shall provide and keep in force Worker's
Compensation (and show proof of such insurance) and unemployment
compensation insurance, all in the amounts required by law, and shall
be solely responsible for the acts of the Contractor, , its employees
and agents. The Contractor shall furnish the State with written
certification of the existence of such coverage, prior to the
finalization of contract provisions.
b. The State shall , through its personnel, assure coopera-
tion reasonably necessary for the fulfillment of this contract.
Page 5 of 9 pages
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92112g
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c. This contract shall not be assigned, delegated or
subcontracted out without prior written consent of both parties.
d. For the purpose of this agreement, the individuals
identified below are hereby designated representatives of the respec-
tive parties. Either party may from time to time designate in writing
new or substitute representatives.
For the State: Larry Grauberger
Title: Northeast Regional Manager
For the Contractor: Donald D. Warden
Title: Director, Finance and Administration
Weld County
e. It is agreed that the State shall not be held liable
for any error or omission of the Contractor in providing services
hereunder. To the extent authorized by law, the Contractor agrees to
indemnify and hold harmless the State, it's employees, agents, and
officers against any and all claims, demands, damages, liabilities,
and court awards including costs, expenses, and attorney fees incurred
as the result of any act or omission of any officer, agent, or
employee of the Contractor or resulting from the condition of any
property owned or controlled by the Contractor.
f. This contract may be terminated by either party by
giving thirty (30) days notice in writing, delivered by certified
mail , return receipt requested, to the other party at the above
address, or delivered by personal service upon the party. If notice
is so given, this contract shall terminate on the expiration of the
thirty (30) days, and the liability of the parties hereunder for the
further performance of the terms of this contract shall thereupon
cease, but the parties shall not be relieved of the duty to perform
their obligations up to the date of termination.
g. Any provision of this contract to the contrary
notwithstanding, in the event termination of this contract becomes
necessary, in the State's sole discretion, to comply with any court
order concerning State personal services contracts generally or this
contract, specifically, this contract may be terminated by the State.
immediately upon the giving of notice to Contractor without further
obligation of the State.
h. To the extent that this contract may be executed and
performance of the obligations of the parties may be accomplished
within the intent of the contract, the terms of this contract are
severable, and should any term or provision hereof be declared invalid
Page 6 of 9 pages
921129.
or become inoperative for any reason, such invalidity or failure shall
not effect the validity of any other term or provision hereof. The
waiver of any breach of a term hereof shall not be construed as a
waiver of any other term. Further, the waiver of any breach of a term
hereof shall not be construed as a waiver of any subsequent breach of
the same term.
Page 7 of 9 pages p�
9211a1
Form b-Al:-02S
SPECIAL PROVISIONS
CONTROLLER'S APPROVAL
I.This contract shall not be deemed valid until it shall have been approved by the Controller of the State of Colorado or such assistant as he may designate.This
provision is applicable to any contract involving the payment of money by the State.
FUND AVAILABILITY
2.Financial obligations of the State payable after the fiscal year are contingent upon funds for that purpose being appropriated,budgeted and otherwise made
available.
BOND REQUIREMENT
3.If this contract involved the payment of more than fifty thousand dollars for the construction,erection.repair.maintenance,or improvement of any building,road,
bridge,viaduct,tunnel,excavation or other public works for this State.the contractor shall,before entering the performance of any such work included in this contract,
duly execute and deliver to and file with the official whose signature appears below for the State.a good and sufficient bond or other acceptable surety to be approved
by said official in a penal sum not less than one-half of the total amount payable by the terms of this contract.Such bond shall be duly execute by a qualified corporate
surety,conditioned for the due and faithful performance of the contract,and in addition,shall provide that if the contractor or his subcontractors fail to duly pay for any
labor,materials,team hire.sustenance,provisions,provendor or other supplies used or consumed by such contractor or his subcontractor in performance of the work
contracted to be done,the surety will pay the same in an amount not exceeding the sum specified in the bond,together with interest at the rate of eight per cent per
annum.Unless such bond.when so required.is executed.delivered and filed,no claim in favor of the contractor arising under this contract shall be audited.allowed or
paid.A certified or cashier's check or a bank money order payable to the Treasurer of the State of Colorado may be accepted in lieu of a bond.This provision is in
compliance with 38-26-106 CRS,as amended.
INDEMNIFICATION
4.To the extent authorized by law,the contractor shall indemnify,save and hold harmless the State,its employees and agents,against any and all claims,damages,
liability and coup awards including costs.expenses,and attorney fees incurred as a result of any actor omission by the contractor,or its employees,agents,subcontractors,
or assignees pursuant to the terms of this contract.
DISCRIMINATION AND AFFIRMATIVE ACTION
5.The contractor agrees to comply with the letter and spirit of the Colorado Antidiscrimination Act of 1957.as amended,and other applicable law respecting
discrimination and unfair employment practices(24-34-402.CRS 1988 Replacement Vol.),and as required by Executive Order,Equal Opportunity and Affirmative
Action,dated April 16. 1975.Pursuant thereto,the following provisions shall be contained in all State contracts or sub-contracts.
During the performance of this contract,the contractor agrees as follows:
(I)The contractor will not discriminate against any employee or applicant for employment because of race,creed,color,national origin,sex,marital status,religion,
ancestry,mental or physical handicap,or age.The contractor will take affirmative action to insure that applicants are employed,and that employees are treated
during employment,without regard to the above mentioned characteristics.Such action shall include,but not be limited to the following:employment,upgrading,
demotion,or transfer,recruitment or recruitment advertising; lay-offs or terminations:rates of pay or other forms of compensation: and selection for training,
including apprenticeship.the contractor agrees to post in conspicuous places,available to employees and applicants for employment.
2)The contractor will,in all solicitations or advertisements for employees placed by or on behalf of the contractor,state that all qualified applicants will receive
consideration for employment without regard to race,creed,color,national origin,sex,marital status,religion,ancestry,mental or physical handicap,or age.
(3)The contractor will send to each labor union or representative of workers with which he has collective bargaining agreements or other contract or understanding,
notice to be provided by the contracting officer,advertising the labor union or workers'representative of the contractor's commitment under the Executive Order.
Equal Opportunity and Affirmative Action,dated April 16, 1975.and of the rules,regulations,and relevant Orders of the Governor.
(4)The contractor and labor unions will furnish all information and reports required by Executive Order,Equal Opportunity and Affirmative Action of April 16.
1975,and by the rules,regulations and Orders of the Governor,or pursuant thereto.and will permit access to his books,records,and accounts by the contracting
agency and the office of the Governor or his designee for purposes of investigation to ascertain compliance with such rules,regulations and orders.
• (5)A labor organization will not exclude any individual otherwise qualified from full membership rights in such labor organizations.or expel any such individual
from membership in such labor organization or discriminate against any of its members in the full enjoyment of work opportunity,because of handicap,race,creed.
color,sex,age,national origin.or ancestry.(24-34-402(I)(c))
(6)A labor organization, or the employees or members thereof will not aid,abet, incite,compel or coerce the doing of any act defined in this contract to be
discriminatory or obstruct any person from complying with the provisions of this contract or any order issued thereunder,or attempt either directly or indirectly,to
commit any act defined in this contract to be discriminatory.(24-34--402(I)(e)
Revised 5/91 Page 8 of 9 pages
395-53-01-1022
• sztm.
Form 6-AC-02C
• 7)In the event of the contractor's non-comf :e with the non-discrimination clauses of this contractor or...an any of such rules,regulations,or orders-this contract
- maybe cancelled,terminated or suspended in whole or in part and the contractor may he declared ineligible for funher Stare contracts in accordance with procedures,
authorized in Executive Order.Equal Opportunity and Affirmative Action of April 16. 1975 and the rules.regulations.or orders promulgated in accordance therewith,
and such others sanctions as may be imposed and remedies as may he invoked as provided in Executive Order,Equal Opportunity and Affirmative Action of April 16.
1975 or by rules,regulations-or orders promulgated in accordance therewith,or as otherwise provided by law.
(8)The contractor will include the provisions of paragraph(I)through(8)in every sub-contract, subcontractor and purchase order,pursuant to Executive Order,
Equal Opportunity and Affirmative Action of April 16. 1975,so that such provisions will be binding upon each subcontractor or vendor.The contractor will take such
action with respect to any sub-contracting or purchase order as the contracting agency may direct.as a means of enforcing such provisions,including sanctions for
non-compliance:provided,however,that in the event the contractor becomes involved in.or is threatened with,litigation with the subcontractor or vendor as a result
of such direction by the contracting agency,the contractor may request the State of Colorado to enter into such litigation to protect the interest of the State of Colorado.
COLORADO LABOR PREFERENCE
6a.Provisions of 8-17-101 & 102.CRS for preference of Colorado labor are applicable to this contract if public works within the State are undertaken hereunder
and are financed in whole or in part by State funds.
b.When construction contract for a public project is to be awarded to a bidder,a resident bidder shall be allowed a preference against a non-resident bidder from a
state or foreign country equal to the preference given or required by the state or foreign country in which the non-resident bidder is a resident.If it is determined by the
officer responsible for awarding the bid that compliance with this subsection.06 may cause denial of federal funds which would otherwise be available or would otherwise
be inconsistent with requirements of federal law,this subsection shall be suspended,but only to the extent necessary to prevent denial of the moneys or to eliminate the
inconsistency with federal requirements(section 8-19-102.CRS).
GENERAL
7.The laws of the State of Colorado and rules and regulations issued pursuant thereto shall be applied in the interpretation,execution and enforcement of this contract.
Any provision of this contract whether or not incorporated herein by reference which provides for arbitration by any extra-judicial body or person or which is otherwise
in conflict with said laws,rules and regulations shall be considered null and void.Nothing contained in any provision incorporated herein by reference which purports
to negate this or any other special provision in whole or in part shall be valid or enforceable.or available in any action at law whether by way of complaint.defense or
otherwise.Any provision rendered null and void by the operation of this provision will not invalidate the remainder of this contract to the extent that the contract is
capable of execution.
8.At all times during the performance of this Contract,the Contractor shall strictly adhere to all applicable federal and state laws.rules and regulations that have
been or may hereafter be established.
9.The signatories hereto aver that they are familiar with 18-8-301,et seq..(Bribery and Corrupt Influences)and 18-8-401,et.seq.,(Abuse of Public Office),CRS
1986 Replacement Vol.,and that no violation of such provisions is present.
10.The signatories aver that to their knowledge,no state employee has a personal or beneficial interest whatsoever in the service or property described herein:
IN WITNESS WHEREOF,the parties hereto have executed this Contract on the day first above written.
Contractor:
(Full Legal Name) Weld County Board of STATE CO O
Commissioners ROY RO
11/25/92
By
for the •5 EXECUT1 DIR OR
Position(Title) George Kennedy, Chairman
DEPARTMENT ^ry1 V
84-6000813 OF Institutions Y ' t/
Social Sec ity Number or Federal I.D.Number
(If Corporation:) / f�-WwWCyn
Attest(Seal)
By•
owiaxxx L�w�
micoraay,C..myclerg to Board
ATTORNEY GENERA GALE A.NORTON APPROVALS
By CONTROLLE 1i / rf Al JO
• S YGENERA'
•
CLIFFORn W HA
395-53-01-1030(Revised 5,91)
Page 9 which is the last of' 9 pages
•See instructions on reverse side.
921120
"INSTRUCTIONS
(I)Insen official Department name.e.g..Administration.Local Affairs.etc.as appropriate:three(3)digit COFRS Alpha Code.e.g.AAA,ACA,GJK.as appropriate;
and the six(6)digit routing number the first two(2)characters of which arc the current fiscal year.
•
(2)Set forth company(ies)or individual(s)name(s)and address(es).
(3)Insert a brief statement indicating reasons for contract,e.g.,"The contractor having special knowledge,expertise and skill in diagnosing and testing diseases
affecting cattle:and."Use as many"Whereas"as required.If additional space is required continue to above words"NOW.THEREFORE:"and state"continued on page
2".On page 2,state"Whereas continued from page I"if required.
(4)Specify clearly the goods or services contracted for,the consideration moving from one party to the other,the time within the contract is to be executed,limitations
on assignments.if any,and special provisions desired or required.Seek legal assistance when in doubt.Separate each principal item and number consecutively using
as many pages as necessary.
(5)If a delegee signs for the Executive Director place the words"FOR THE"before the word"EXECUTIVE"
Autographic,as distinguished from stamped.signatures should.as a minimum.be affixed to the original,which will be filed by the Division of Accounts and Control,
and two counterparts,one of which shall be transmitted to the contractor. If there is more than one contractor a copy so signed will be sent to each,thus requiring
additional autographic signatures.
EXHIBIT A
SB-94 PROPOSAL
Weld County is requesting SB-94 funds totalling $55,667 for juvenile
detention in Weld County. The funding would consist of $16,000 for electronic
monitoring and tracking, $30,667 for intake screening, and $9,000 for housing of
two youth at $50 per day for three months. The electronic monitoring and intake
screening would be for the period of November 1, 1992*through June 30, 1993. The
per diem for holding of two youths at $50 per day would be from November 1. 1992*
**
through January 31, 1993 only due to remodelling of the current facility. Annual
renewal after July 1, 1993 for the intake screening and electronic monitoring
would be requested at annual funding levels of $46,000 for intake screening and
$24,000 electronic monitoring.
Weld County currently operates a 48-hour juvenile holding facility that is
under contract with DYS. Due to the growing adult jail inmate population a 97
bed expansion will commence in mid-November, 1992. In order to best use the jail
facility, it will be necessary to eliminate the current juvenile detention
facility and replace it with a day room holding area while youth await transport
to AYSC or court. The current facility will be operated until January 31, 1993**
Since the current facility is DYS approved as a 48-hour juvenile detention
facility, Weld County requests reimbursement of $50 per day for two inmates. The
average holding capacity has been 4 youth for the last few years. The request
is for the period of November 1, 1992* through January 31, 1993 when the old
facility will be closed, and the new day room holding area opened. This will
reduce the number of Weld County youth placed in AYSC, which is consistent with
the goals of SB-94.
To offset the number of Weld County youth in AYSC it is also requested that
SB-94 funds for electronic monitoring and tracking for three youth, in the amount
of $2, 000 per month, be provided under contract with Weld County. Weld County
would in turn contract with the Jacob Center in Ft. Collins to perform the
electronic monitoring and tracking of the three youth under a contract similar
to the one used by Probation in Weld County. The program would serve as a
release program for youth taken into custody by a law enforcement officer or
court ordered. Again, this program would be consistent with the goals of SB-94
as a community based release service.
Page 1 of 3 921120
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The day room holding facility (drawing attached) would be operated under
the supervision of the Sheriff with a deputy and five FTE counselor positions.
Four of the FTE counselors would be part-time positions to accommodate scheduling
flexibility. The operation would transport all juvenile inmates as needed to and
from AYSC. The 24-hour, 7-day a week facility would receive youth at all times
and do intake screening. Youth detained would be held in the facility awaiting
transport to AYSC or awaiting court appearances in a day room setting supervised
by the counselors. Males and females would be in separate areas of the facility.
The facility would not be an overnight sleeping facility. DYS's review of the
plans indicate it would satisfy their requirements as a temporary day room
facility but not a 48-hour holding facility currently available in Weld County.
The financial resources to operate the facility as proposed are dependent
upon the annualized $46,000 from state SB-94 funds to do intake screening.
Without the $46,000 of state funding, the county would have to revert back to the
original proposal to transport all youth to AYSC. In order to do the intake
screening, the county has requested the court's approval as they have previously
done for the current facility. The proposal calls for the staff to be under the
Sheriff's control as is the current arrangement. The proposed criteria for the
screening would remain the same. The only difference is the staff would be
counselors and not correctional officers and four FTE would potentially be part-
time. The training of the staff, whether full or part-time, would be the same
as the current correctional officers, using the resources of DYS. The counselors
recruited would be as qualified as the correctional officers, and based upon
recruitment history, most likely better educated in the area of counseling and
human behavior with the University of Northern Colorado's counseling programs
being in the area. The reclassification to counselors from correctional officers
is part of the trend to have civilians doing as many jobs as possible in a public
safety agency versus uniformed officers. The use of part-time positions does
provide more scheduling flexibility at less cost and is also a dominant trend in
many human service settings requiring 24-hour a day, 7-day a week operations.
Weld County has been doing intake screening successfully for several years
based upon the local judicial criteria. This process and the criteria would
remain the same and Weld county expects continuation of the same successful
program. A youth brought to the juvenile facility by a law enforcement offi�e,{11
20
?age 2 of 3 �C
•
for detention would go through the same intake screening process currently
approved by the courts. .The continued detention of the youth would be determined
by the local judicial policy provided by the courts. Based upon the. results of
the intake screening, the youth would be detained and transported to AYSC, or
utilize one of the release programs such as personal recognizance bonding,
release to parent or guardian, electronic monitoring, release to Social Services
or other community-based program until a court appearance is scheduled. Again,
this program is consistent with SB-94 goals of use of community based resources
to reduce detention overcrowding at DYS.
SB-94 PROGRAM
REVISED BUDGET
The overall annualized funding of the entire program is as follows:
REVENUES:
Weld County $ 63,413
SB-94 Intake Screening 46,000
83-94 Electronic Monitoring 12,720
Municipal Share 20.000
Total Revenue $148,133
EXPENSES:
1 - Deputy Sheriff (Salary and Fringe) $ 32,561
5 - Juvenile Detention Specialists (Salary and Fringe) 96,462
Electronic Monitoring Contract 12.720
Total Expenses $148,133
*NOTE: Transportation and meals are absorbed in Sheriff's budget.
FUNDING REQUEST BREAKDOWN;
Electronic Monitoring (12/1/92 - 6/30/93) $ ]O,920
Intake-Screening (12/1/92 - 6/30/93) 26,834
Housing Juvenile Inmates (12/1/92 - 3/31/93) 12.100
Total Request SALIDA
* Revised date 12/01/92
** Revised date of 03/31/93 due to delays in remodeling facility
Page 3 of 3
921120
EXHIBIT B
DIVISION OF YOUTH SERVICES ACCOUNTING REQUIREMENTS FOR
CONTRACTOR
1. Separate Books and Records
The contractor shall maintain a set of accounting
records in accordance with generally accepted
accounting principles. If the contractor has an
independent audit by a certified public accountant, the
contractor will provide the Division of Youth Services
with a copy of the audit for any year or part of a year
he has a contract with the Division of Youth Services.
If no certified audit is done, the contractor shall
provide the Division of Youth Services with a copy of
its annual financial statements used to prepare its tax
return. These statements must include a balance sheet
and a statement of revenues and expenses.
The accounting system must have separate revenue and
expense accounts to record revenues earned from the
Division of Youth Services and expenditures that are
directly chargeable for each Division of Youth Services
contracted program. The contractor must deposit
revenues into and pay expenditures out of a Federally
or State chartered bank. A separate bank account is
not required for DYS revenue and expenses. If the
contract specifies categories of expenditures, such as
personal services, operating, travel, and capital
outlay with a budget for each category, the contractor
must set up accounts in his accounting system to record
each type of expenditure for each contract. These
records shall be open to inspection and audit at
reasonable times by an authorized representative of the
State.
2 . Records Required to be on file with Contractor
a. Copies of monthly bank statements and
reconciliations. This reconciliation must agree
the bank balance with the accounting system book
balance.
b. A cash receipt and disbursement journal or
equivalent.
c. Original invoices or other proper documentation
for the disbursements made for the state's
programs, including support for allocating
expenditures between the State's programs and all
other programs.
Page Bi of 1 321120
CONTRACTOR'S CHECK OFF LIST
Attach one copy to contracts when sent to Contractor for signature.
NOTE: *** BE SURE THE DYS RETURN ADDRESS IS CORRECT AT THE BOTTOM OF
THIS FORM***
Contractor Name: \Weld County Commissioners CE: # 930063
Completed by: 1 J U17/-y/ de---2.`_
Instructions for Contractor:
Place a check mark by each item indicating you have complied
with each item on this check off list. Failure to comply will
cause a delay in processing the contract and may result in loss
of revenue for you.
Contract
Check Off List
/ /i. ORIGINAL SIGNATURES are required on all five
f/ copies:
a. FULL LEGAL NAME is the name shown as
Contractor at the top of page 1.
b. Follow this with the individuals' name
who has the AUTHORITY to sign on behalf
of the Contractor.
c. Position (Title) Authorized position of
individual who signs; i.e. , President,
Chairman,Board of Commissioners, etc.
d. Social Security Number, if contract is
with an individual, or Federal I.D.
(Employer) Number, if a company or
corporation.
2 . Seal and attestation (on all five copies) of a
corporate secretary or equivalent. Signature should
include individuals' name and title. Contract will
be rejected if not properly attested. Notary Public
�,�,// signature is not acceptable.
Sfivitt
P3LI�"3 — Attach copy of insurance certifications required by
liability worker's compensation and/or professional
liability.
L,, 4 . Submit this completed form and five signed copies
(including original) of the final contract to the:
Division of Youth Services
Northeast Region
Division of Youth Services
7401 North Broadway Suite 280
Denver, CO 80221
Attn: Larry D. Grauberger
cklist2
921120
DIVISION OF YOUTH SERVICES
***NOTICE OF CONTRACT IN FORCE***
TO: DIRECTOR'S OFFICE:
EXECUTIVE MANAGEMENT TEAM �yG,��
MEMBER: 41 " '
J
PROGRAM MANAGER: 1( 9h/
VENDOR: _4 . ��44 n�rr]
FROM: DYS BUSINESS OFFICE: a
DATE: /cjQ - 5.3
This is your official notice that:
ROUTING NO: 13 c zD``t FOR FYS: /c7s
p
BETWEEI::/Q a�- a v y 5g zct k ) _ i _ _)/
AND: 4J v & a , 7(/(`^'.�Q,Q, Lt
IS IN FORCE AS OF: / / c27 / 11
Original Amendment#
THE ACCOUNT CODING FOR THIS CONTRACT IS AS FOLLOWS:
COFRS:
CONTRACT
ENCUMBRANCE APPR ORG GRT BD REPORT OBJ
NUMBER CODE LINE CAT CODE
607.3 OZ4T NSL2 ---- --- LIL0
NOTE TO VENDOR: You should include the above account coding on all
request for payment of this contract as well as your Federal I.D. Number
OR Social Security Number.
NOTE TO PROGRAM MANAGER: Your copy and the vendors copy of the signed
contract are attached to this notice. Please forward the vendors copy
as soon as possible.
FORCE-Revised 6/91
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