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Home My WebLink About921506.tiff RECORD OF PROCEEDINGS MINUTES BOARD OF COUNTY COMMISSIONERS WELD COUNTY, COLORADO NOVEMBER 16, 1992 TAPE #92-37 The Board of County Commissioners of Weld County, Colorado, met in regular session in full conformity with the law and bylaws of said Board at the regular place of meeting in the Weld County Centennial Center, Greeley, Colorado, November 16, 1992, at the hour of 9:00 A.M. ROLL CALL: The meeting was called to order by the Chairman and on roll call the following members were present, constituting a quorum of the members thereof: Commissioner George Kennedy, Chairman Commissioner Constance L. Harbert, Pro-Tem - Absent Commissioner C. W. Kirby Commissioner Gordon E. Lacy Commissioner W. H. Webster Also present: Weld County Attorney, Thomas 0. David Acting Clerk to the Board, Carol Harding Finance and Administration Director, Don Warden MINUTES: Commissioner Webster moved to approve the minutes of the Board of County Commissioners meeting of November 9, 1992, as printed. Commissioner Lacy seconded the motion, and it carried unanimously. ADDITIONS: There were no additions to today's agenda. (Let the record reflect Commissioner Harbert is now present. ) CONSENT AGENDA: Commissioner Lacy moved to approve the consent agenda as printed. Commissioner Kirby seconded the motion, and it carried unanimously. COMMISSIONER COORDINATOR REPORTS: There were no reports given at today's meeting. WARRANTS: Don Warden presented the following warrants for approval by the Board: General Fund $508,693.19 Commissioner Kirby moved to approve the warrants as presented by Mr. Warden. Commissioner Webster seconded the motion which carried unanimously. BIDS: REJECT FOLDER/INSERTER SYSTEM - SOCIAL SERVICES DEPARTMENT: Pat Persichino, Director of General Services, said Social Services has requested said bid be rejected. The Commissioners agreed to reject said bid. 921506 PRESENT REMODELING OF YOUTH SHELTER HOME - FINANCE: Mr. Persichino presented the bid for remodeling the Youth Shelter Home, and he read the names of the two bidders. Said bid is approximately twice the amount expected, -and Mr. -Warden expressed concerns about putting so much into a building worth half the amount bid for remodeling. Said bid will be considered for approval on November 30, 1992. PRESENT AND APPROVE LANDSCAPING OF WELD COUNTY AMBULANCE BUILDING NO. 2 (EVANS) - FINANCE: Mr. Persichino presented the bids for landscaping and he requested emergency approval of the low bid from Highland Nurseries, Inc. , due to trying to get the work completed before the weather changes. Commissioner Harbert moved to approve said bid in the amount of $11,523. Seconded by Commissioner Webster, the motion carried unanimously. PRESENT AND APPROVE EXTENSION OF CONTRACT FOR ELEVATOR MAINTENANCE - BUILDINGS AND GROUNDS: Mr. Persichino asked that the contract for elevator maintenance be extended for another year -with a 2. 7% increase, due to the hourly wage of the mechanics increasing. He has been very satisfied with the service performed over the past year. Commissioner Lacy moved to approve said extension. Seconded by Commissioner Harbert, the motion carried unanimously. BUSINESS: OLD: CONSIDER RE #1455 - KELLY (CONT. FROM 11/09/92) : Lanell Swanson, Department of Planning Services, presented copies of a snow removal agreement dated November 12, 1992, and signed by the six property owners sharing the private road off Weld County Road 3. Lee Morrison, Assistant County Attorney, explained Mr. Kelly brought a copy of the existing road agreement to him for review shortly after the meeting on November 9. Mr. Morrison reviewed the agreement and drafted a suggested amendment for Mr. Kelly to use. However, Mr. Kelly simply wrote the snow removal agreement presented to the board today. Mr. Kelly explained why he thought the snow removal agreement was sufficient, and he stated the new owners will be required to sign said agreement. Commissioner Lacy pointed out the difference in a road agreement and a snow removal agreement. Commissioner Harbert stated the board has to protect the owners at the end of the road, as well as the ones at the beginning of the road. Mr. Morrison again stated he had suggested the proper language to be used in the existing agreement to cover a split in the property. Dave Schwinn from Prudential Realtors, agent of Mr. Kelly, explained why they feel the snow removal agreement is adequate. Mr. Morrison stated the additional burden on the easement is still not addressed. After discussion, Commissioner Lacy asked Mr. Kelly if he is willing to get an amendment to the existing road agreement signed by the other parties. Mr. Kelly stated he is willing to do so, but asked if the paragraph regarding a lien against the property can be deleted. Mr. Morrison stated it is not critical, but it speeds enforcement in case of a problem. After discussion, Mr. Morrison stated it could be worded so that the cost of enforcing the agreement can be included for collection with the assessment that was not paid. Commissioner Lacy moved to continue said matter to December 14, 1992 at 9:00 a.m. , and he stated that Mr. Kelly should work withMr. Morrison to get the proper agreement signed. The motion was seconded by Commissioner Kirby. After discussion, the motion was changed by Commissioner Lacy to continue to November 30, 1992 at 9:00 a.m. The change was agreeable to Commissioner Kirby, and the motion carried unanimously. Minutes - November 16, 1992 Page 2 NEW: CONSIDER NOTIFICATION OF GRANT AWARD FOR ADMINISTRATION ON AGING MODEL PROJECT GRANT AND AUTHORIZE CHAIRMAN TO SIGN: Walt Speckman, Director of Human Resources, stated these funds are used to develop leadership in local communities to assist them in responding to the problems of their vulnerable older citizens. Said grant term is October 1, 1992 to July 31, 1993. Commissioner Lacy moved to approve said grant and authorize the Chairman to sign. Seconded by Commissioner Kirby, the motion carried unanimously. CONSIDER AGREEMENT FOR JAIL SERVICES WITH TOWN OF LOCHBUIE AND AUTHORIZE CHAIRMAN TO SIGN: Commissioner Lacy moved to approve said agreement and authorize the Chairman to sign. The motion was seconded by Commissioner Harbert. Mr. Morrison stated the one change made by the Town of Lochbuie makes the agreement renew automatically instead of terminating automatically. Written notice would be required to terminate said agreement. On a call for the vote, the motion carried unanimously. CONSIDER LETTER AGREEMENT WITH GREAT-WEST LIFE AND ANNUITY INSURANCE COMPANY AND AUTHORIZE CHAIRMAN TO SIGN: Mr. Warden explained this change is necessary to bring the 457 plan into compliance with IRS regulations. A minimum of seven investment options is now required, the county plan has five at present. Said agreement is to add four more. Mr. Warden read those options. Commissioner Harbert moved to approve said agreement and authorize the Chairman to sign. The motion was seconded by Commissioner Webster. Commissioner Lacy discussed the 5% charge on withdrawal of money if someone is not in the plan long enough, and stated he didn't know about that clause prior to now. Commissioner Kirby stated he feels meetings should be held to discuss all the various options with employees, and suggested an outline version of the key points be prepared for employees. On a call for the question, the motion carried unanimously. CONSIDER RELEASE OF QUIT CLAIM DEED AND LEASE DOCUMENTS AND AUTHORIZE CHAIRMAN TO SIGN - COLORADO COUNTIES, INC. , AND NORWEST BANK DENVER, N.A. : Mr. Morrison stated these are the final documents the county needs to execute in order to end our participation in said project. Commissioner Lacy moved to approve said documents and authorize the Chairman to sign. Seconded by Commissioner Kirby, the motion carried unanimously. CONSIDER APPOINTING DELEGATE TO ATTEND LUPTON MEADOWS DITCH COMPANY AND AUTHORIZE CHAIRMAN TO SIGN PROXY: Commissioner Lacy moved to appoint George Kennedy as the delegate to attend said annual meeting. Seconded by Commissioner Kirby, the motion carried unanimously. CONSIDER TEMPORARY CLOSURE OF WELD COUNTY ROAD 53 BETWEEN WELD COUNTY ROADS 54.25 AND WELD COUNTY ROAD 52: Commissioner Harbert moved to approve said closure. Seconded by Commissioner Webster, the motion carried unanimously. CONSIDER ESTABLISHMENT OF A SPEED ZONE ON WELD COUNTY ROAD 15 FROM HIGHWAY 52 TO WELD COUNTY ROAD 12: Commissioner Lacy stated this is on the east side of Dacono, and the request was submitted by the City of Dacono. Commissioner Lacy moved to approve said speed zone and initiate the proper signage. Seconded by Commissioner Kirby, the motion carried unanimously. Minutes - November 16, 1992 Page 3 CONSIDER RENEWAL OF 3.2% BEER LICENSE FOR WINNY ENTERPRISES, INC. , DBA PIZZA HUT RESTAURANT: Chairman Kennedy read the report from Lt. Malcom, Sheriff's Department, indicating no violations were reported in the past year. Commissioner Lacy moved to approve said renewal. Seconded by Commissioner Webster, the motion carried unanimously. CONSIDER CHANGE ORDER #4 WITH R. C. HEATH CONSTRUCTION COMPANY AND AUTHORIZE CHAIRMAN TO SIGN: Mr. Persichino described the various changes required by said change order, in the amount of $4,363. Commissioner Lacy moved to approve said change order and authorize the Chairman to sign. Seconded by Commissioner Kirby, the motion carried unanimously. CONSIDER VARIOUS AMENDMENT ONE NOTICES: Mr. Warden stated these are the notices approved in the budget worksession, to notify the state of our intention to turnback Social Services under Amendment One. A notice to county employees regarding the freeze of the 2.5% salary increase is also included, as well as letters to Eastman Kodak Company and R R Donnelley Norwest, Inc. notifying them that, due to passage of Amendment One and according to paragraph 6 of our Senate Bill #118 tax incentive payment agreement, the county will no longer be required or financially able to provide payment. Commissioner Kirby moved to approve said notices. Seconded by Commissioner Lacy, the motion carried unanimously. It was the consensus of the board that copies of the letters regarding SB #118 should also be sent to our county legislators. RESOLUTIONS AND ORDINANCES: The Resolutions were presented and signed as listed on the consent agenda. There were no Ordinances. Let the minutes reflect that the above and foregoing actions were attested to and respectfully submitted by the Acting Clerk to the Board. There being no further business, this meeting was adjourned at 9:50 A.M. APPROVED: ATTEST: ,tf ; ? ,^ BOARD OF COUNTY COMMISSIONERS • 41`' WELD CO TY, COLORADO wGl�1Gv-u;1 Weld County Clerk to the Board + eorr e Ken edy, Chairman BYE a 1 74'� Diu . i Deputy CleA to the Board Constance LL.�`'%` . Haarbboeert, Pro-Tem C. W. Kib4cr : / Gor:- ��jjj //////9 �/ y9 et W. H. WebsterV be Minutes - November 16, 1992 Page 4 RECORD OF PROCEEDINGS MINUTES BOARD OF SOCIAL SERVICES WELD COUNTY, COLORADO NOVEMBER 16, 1992 TAPE #92-37 The Board of County Commissioners of Weld County, Colorado, met in regular session as the Board of Social Services in full conformity with the law and bylaws of said Board at the regular place of meeting in the Weld County Centennial Center, Greeley, Colorado, November 16, 1992, at the hour of 9:00 A.M. ROLL CALL: The meeting was called to order by the Chairman and on roll call the following members were present, constituting a quorum of the members thereof: Commissioner George Kennedy, Chairman Commissioner Constance L. Harbert, Pro-Tem Commissioner C. W. Kirby Commissioner Gordon E. Lacy Commissioner W. H. Webster Also present: Weld County Attorney, Thomas 0. David Acting Clerk to the Board, Carol Harding Finance and Administration Director, Don Warden MINUTES: Commissioner Lacy moved to approve the minutes of the Board of Social Services meeting of November 9, 1992, as printed. Commissioner Kirby seconded the motion, and it carried unanimously. WARRANTS: Don Warden presented the warrants for approval by the Board in the amount of $259, 113. 18. Commissioner Webster moved to approve the warrants as presented by Mr. Warden. Commissioner Kirby seconded the motion, which carried unanimously. NEW BUSINESS: CONSIDER DONATED FOODS AGREEMENT WITH COLORADO DEPARTMENT OF SOCIAL SERVICES AND AUTHORIZE CHAIRMAN TO SIGN: Commissioner Lacy stated this is a continuation of the present agreement. He moved to approve said agreement and authorize the Chairman to sign. Seconded by Commissioner Kirby, the motion carried unanimously. Let the minutes reflect that the above and foregoing actions were attested to and respectfully submitted by the Acting Clerk to the Board. There being no further business, this meeting was adjourned at 9:55 A.M. APPROVED: ATTEST: ;f ,, ; p „ BOARD OF COUNTY COMMISSIONERS "444.74214÷t WELD CO NTY, COLORADO Weld County Clerk to the Board Geeoor�g'e Ken edy, Chairman By: \n� eS t `e ,� Deputy Cle to the Board Constance L. Harbert, Pro-Tem C. W. Kir Gord . ac W. H. Webster Hello