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Home My WebLink About930558.tiff RESOLUTION RE: APPROVE WELD COUNTY REGIONAL COMMUNICATIONS ADVISORY BOARD BY-LAWS WHEREAS, the Board of County Commissioners of Weld County, Colorado, pursuant to Colorado statute and the Weld County Home Rule Charter, is vested with the authority of administering the affairs of Weld County, Colorado, and WHEREAS, the Board has been presented with the Weld County Regional Communications Advisory Board By-Laws, a copy of which is attached hereto and incorporated herein by reference, and WHEREAS, after review, the Board deems it advisable to approve said By-Laws. NOW, THEREFORE, BE IT RESOLVED by the Board of County Commissioners of Weld County, Colorado, that the Weld County Regional Communications Advisory Board By-Laws be, and hereby are, approved. The above and foregoing Resolution was, on motion duly made and seconded, adopted by the following vote on the 28th day of June, A.D. , 1993. f h // / BOARD OF COUNTY COMMISSIONERS ATTEST: Li �� / I WELD COUNTY, COLORADO r1d:Gl N frca i Weld County Clerk to the Board EXCUSED Constance L. Ha ber , Chairman BY: ,---- -C6-f" 4//Gzhtl.(1--L -ii/ Deputy Clerk to the Bo&c& W. H. ebsterPrro-Tem APED. AS TO FORM: ceorge X Baxter L i J C my Attorney Dale K. Hall c2liA,/, s �/Aitt-A , /Barbara J. Kirkmey 930558 CMoboa WELD COUNTY REGIONAL COMMUNICATIONS ADVISORY BOARD BY-LAWS Many of the law enforcement, fire and Emergency Medical Services (EMS) radio systems in Weld County are being replaced and upgraded in connection with the Colorado State Division of Criminal Justice Program. As a result of this program, it has become apparent that an urgent need exists to develop and implement a county-wide radio network, and, in connection therewith, to develop and implement rules , procedures , and guidelines for the use of such a network. Therefore, a Board, which is representative of the users of the network, is created to deal with these matters . ARTICLE I : BOARD A. NAME AND PURPOSE 1 . The Weld County Regional Communications Advisory Board is hereby created to advise in the development and maintenance of a county-wide emergency radio network and, in connection therewith, to develop and implement rules , procedures and guidelines for use of such network or channels . 2 . The Board shall also serve as liaison to any other law enforcement, fire and EMS agencies of the state, other public safety organizations , and any other organizations deemed necessary in telecommunications planning. B. MEMBERSHIP 1 . The Board shall consist of 14 voting members . In order to ensure county-wide representation, the membership should be representative of each user of the system. a . The incorporated municipalities are divided into four zones, with a police chief to be selected from existing Police Departments from each zone to represent the corresponding municipalities . The zones are established as follows : ZONE 1 : Ault, Windsor, Johnstown, Milliken. ZONE 2 : LaSalle, Evans , Kersey, Eaton. ZONE 3 : Ft. Lupton, Lochbuie, Platteville. ZONE 4 : Firestone, Frederick, Dacono. 530558 WC REGIONAL COMMUNICATIONS ADVISORY BOARD BY-LAWS Page 2 of 6 b. The fire districts will be divided into three zones , with a representative of the district or department (preferably a fire chief) to be selected from each zone to represent the corresponding districts or departments . The zones are established as follows : ZONE A: LaSalle Fire District, Milliken Fire District, Johnstown Fire District, Frederick-Firestone Fire District, Ft . Lupton Fire District, Gilcrest Fire Department, Platteville Fire District, Western Hills Fire District, Hudson Fire District, Southeast Weld County Fire District (Roggen, Keenesburg, Prospect Valley) . ZONE B: Ault-Pierce Fire District, Nunn Fire District, Windsor-Severance Fire District, Eaton Fire District, Evans Fire Department, Platte Valley (Kersey) Fire District, Galeton Fire District, Pawnee Fire Protection District, Briggsdale Fire District and Raymer/Stoneham Fire Department. ZONE C : This is an at-large representative for fire and can be selected from any one of the fire districts listed in Zone A and Zone B, excluding those departments that are currently selected as Zone A and Zone B representatives . c . The Sheriff will represent the Weld County Sheriff ' s Office as a standing representative . d. The Weld County Ambulance Service Director will represent the ambulance services operation in Weld County as a standing representative . e . The District Attorney' s Office is a standing representative and will represent the District Attorney' s Office and the County Coroner . f . The Weld County Road and Bridge Department will designate a standing representative for both Road & Bridge and Engineering. g. The Commissioner Coordinator of Communications Services will be the Chairman of the Advisory Board and will represent all other county agencies . 970559 WC REGIONAL COMMUNICATIONS ADVISORY BOARD BY-LAWS Page 3 of 6 h. The Chief of the Greeley Police Department or his designee will represent that Department as a standing representative. i . The Chief of the Greeley Fire Department or his designee will represent that Department as a standing , representative . j . The Director of Communications will be a non-voting, standing member of the Advisory Board. C . TERMS OF APPOINTMENTS 1 . Non-standing voting membership on the Board shall be for a term of three years and in compliance with provision of the Weld County Home Rule Charter Sec . 16-8 ( 2 ) . 2 . All appointments for non-standing voting memberships will be made by the Board of County Commissioners and all Board members shall continue in their office until their successor is appointed. 3 . Whenever a vacancy, other than routine expiration of appointment, arises on the Board due to resignation, death, or for any other reason, the secretary will notify in writing the Board of County Commissioners and request that another member be appointed to serve out the remainder of the unexpired term. Nominations for this appointment shall be made by the Advisory Board to the Board of County Commissioners . D. MEMBER ABSENCE 1 . Whenever a non-standing member of the Advisory Board fails to attend two consecutive regular meetings during the current year or has three unexcused absences in a year, at the Board' s request, the secretary will submit to the member a written memorandum of the attendance record of said member at least 48 hours prior to the next regularly scheduled meeting. The member' s appointment to the Advisory Board shall be deemed terminated if no written response is received by the next regularly scheduled Board meeting. If the member responds , in writing, he shall have an opportunity at the regularly scheduled meeting to present evidence as to why he has failed to meet attendance requirements and the Advisory Board shall then either dismiss the matter, terminate his membership, or continue for further consideration. The Board 90558 WC REGIONAL COMMUNICATIONS ADVISORY BOARD BY-LAWS Page 4 of 6 of County Commissioners will be notified of the action within seven ( 7 ) days and the procedure for appointment of a new member shall commence according to the procedures as set forth under Section C . 3 . of these By-Laws . The terminated member may request, in writing, within seven ( 7 ) days of the decision of the Advisory Board, that the matter be considered in a hearing de novo by the Board of County Commissioners . The terminated member and representatives of the Advisory Board shall have the opportunity to present evidence and question witnesses in a hearing before the Board and the Board shall announce its decision whether or not to affirm, overrule, or remand to the Advisory Board for further evidence at the conclusion of the hearing or within a reasonable time thereafter. The decision of the Board of County Commissioners shall constitute final administrative action. E . OFFICERS 1 . The Chairman will be the Commissioner Coordinator of Communications Services . 2 . In the absence of the Chairman, a temporary Chairman will be selected by the Board. 3 . A secretary will be appointed by the Board Chairman. F . ADDITIONAL OFFICES 1 . The Board is empowered to create and fill through election such additional offices, from its own membership, as it deems advisable for the proper functioning of its activities . G. MEETINGS 1 . Regular meetings of the Board shall be monthly, excluding June, July and August, or as called by the Chairman. 2 . Written notice of all regular meetings will be mailed so as to be received by members at least one week prior to the meeting date if possible . 3 . Special and/or Executive Session meetings may be called by the Chairman or upon request of three members of the Board. Notice of Special meetings is to be by personal telephone confirmation or personally acknowledged by radio or teletype 93" II WC REGIONAL COMMUNICATIONS ADVISORY BOARD BY-LAWS Page 5 of 6 contact or by mail, provided notice is given 24 hours prior to the meeting date. 4 . Emergency meetings may be called when deemed necessary by the Chairman. 5 . A quorum shall consist of not less than eight voting members of the Board. A quorum will be necessary at any meeting where the agenda includes : a. Changes in by-laws b. Changes in policy and/or procedures c . Election of officers d. Special or executive session meetings 6 . The concurring vote of a majority of those present and voting shall be required to report favorably any reports or recommendations to the Board of County Commissioners . Votes to abstain shall neither be considered a "yes" nor a "no" vote. 7 . A tied vote ( seven yes and seven no votes ) of the Board shall automatically defeat the issue voted on. 8 . Robert ' s Rules of Order shall prevail to the extent they are not in conflict with specific provisions of these by-laws . 9 . Executive sessions shall conform to statute ( 1973 ) CRS 29-9- 101 , PUBLIC MEETINGS . a . All meetings of any board, commission, committee or authority of a political subdivision of the state supported by law in its activities in whole or in part with public funds are declared to be public meetings and open to public at all times , except that such groups , by majority consent of members present, may go into executive session for consideration of documents or testimony given in confidence but shall not make final policy decisions nor shall any resolution, rule, ordinance, regulation, or formal action or any action approving a contract or calling for the payment of money be adopted or approved at any session which is closed to the general public. 9:3055-8 WC REGIONAL COMMUNICATIONS ADVISORY BOARD BY-LAWS Page 6 of 6 b. Any action taken contrary to the provision of subsection 1 of this section shall be null and void and without force or effect. H. DUTIES OF CHAIRMAN 1 . It shall be the responsibility of the Chairman to call all regular meetings, set the agenda for the meetings , preside at all meetings, appoint committees , when and as required, and carry out general chairman responsibilities . I . 1 . It shall be the responsibility of the secretary to send members notices of all meetings, keep minutes of all such meetings except executive sessions , send copies of the minutes to the following: a. One copy each to members of the Board b. One copy to the Clerk to the Board of County Commissioners c . Anyone else designated by the Board J. COMMITTEE MEMBERSHIP 1 . The Chairman of the Board may appoint members of the Board to committees for special projects or studies . Committees are authorized to appoint professional or technical personnel to their committees as advisors as required. These professional and/or technical personnel need not be members of the Board. (Rev. 6/22/93) ADVISORY.DR S 3035 Hello