The URL can be used to link to this page

Browse Search

Home My WebLink About930640.tiff RESOLUTION RE: APPROVE COORDINATION AGREEMENT WITH SCHOOL DISTRICT RE-3J AND AUTHORIZE CHAIRMAN TO SIGN WHEREAS, the Board of County Commissioners of Weld County, Colorado, pursuant to Colorado statute and the Weld County Home Rule Charter, is vested with the authority of administering the affairs of Weld County, Colorado, and WHEREAS, the Board has been presented with a Coordination Agreement between School District RE-3J and Family Educational Network of Weld County, commencing October 1, 1993, and ending September 31, 1994, with further terms and conditions being as stated in said agreement, and WHEREAS, after review, the Board deems it advisable to approve said agreement, a copy of which is attached hereto and incorporated herein by reference. NOW, THEREFORE, BE IT RESOLVED by the Board of County Commissioners of Weld County, Colorado, that the Coordination Agreement between School District RE-3J and Family Educational Network of Weld County be, and hereby is, approved. BE IT FURTHER RESOLVED by the Board that the Chairman be, and hereby is, authorized to sign said agreement. The above and foregoing Resolution was, on motion duly made and seconded, adopted by the following vote on the 26th day of July, A.D. , 1993. /1 ii I! BOARD OF COUNTY COMMISSIONERS ATTEST: WELD_ COUNTY, COLORADO vh Weld County Clerk to the Board ;--1(YJJ0. 7te,e.2 aG°-s`--1------ Constance L. Harbert, Chairman BY: SA Deputy Cork to the Board W. H. ebster, P Ter APPRO AS TO FORM: W. ..(#444 eorge Baxter ty ttorney Dale // Hall �`` /Barbara J. Kirkm�ee r 930640 CC : i1,' , / ., ,' COORDINATION AGREEMENT BETWEEN SCHOOL DISTRICT RE-3J AND FAMILY EDUCATIONAL NETWORK OF WELD COUNTY THIS AGREEMENT, made and entered into this ,141 day of LIVALLw , 1993, by and between the County of Weld, State of Colorado, by and though the Board of Commissioners of Weld County, on behalf of the Weld County Division of Human Resources' Family Educational Network of Weld County, hereinafter referred to as "FENWC" and Weld County School District RE-3J, hereinafter referred to as "School District RE-3J." WITNESSETH: WHEREAS, School District RE-3J provides public education to the students of the Weld County School District RE-3J, and WHEREAS, FENWC receives federal Head Start dollars and administers preschool services. WHEREAS, School District RE-3J and FENWC agree to enter into a twenty (20) year agreement for the purpose of: • enhancing preschool learning opportunities, • facilitating successful transition of preschool aged children into the District RE-3J Kindergarten, • promoting parental involvement in all levels of the elementary schools, NOW, THEREFORE, in consideration of the premises, the parties hereto covenant and agree as follows: 1. Term: The term of the Agreement between FENWC and School District RE-3J shall be for the period beginning October 1, 1993, and ending September 31, 1994. 2. Geographic Areas to be Served: Head Start Program services shall be provided to children who will be eligible for school District RE-3J Kindergarten programs. Portable classrooms will be located at Hudson Elementary School. 3. FENWC Responsibilities: a. FENWC will provide portable classrooms for preschool services on the aforementioned School District RE-3J site, at no cost to School District RE-3J. The portable classrooms will remain on School District RE-3J property for a term of twenty (20) years contingent upon funding sources. One hundred eighty (180) days after FENWC ceases to run Preschool, the building will be removed and the area restored to original condition. 920640 The porta e classrooms will be attached School District RE-3J water and sewer taps, where available. The location of the portable classrooms to be determined by the Facilities Department at School District RE-3J. FENWC will provide sidewalks, ramps, and landscaping comparable to other School District RE-3J facilities. b. FENWC will reimburse School District RE-3J for utilities, to include: gas, electricity, sewage, and water at a rate of one dollar and twenty five cents ($1.25) per square foot not to exceed two thousand forty dollars ($2,040.00) for the 1993-1994 school year. Rates will be adjusted annually. c. FENWC will install one (1) telephone line in the portable building and pay for costs incurred. d. FENWC will reimburse School District RE-3J for custodial services and snow removal at a rate of one dollar and thirty-four cents ($1.34) per square foot to include labor, equipment, materials, and supervision, not to exceed two thousand one hundred ninety dollars ($2,190.00) for the 1993-1994 school year. Rates will adjusted annually. e. FENWC will reimburse School District RE-3J for building maintenance services at cost for labor time and materials. f. FENWC will implement the Head Start Program, and other programs to be located on School District RE-3J premises. g. FENWC will maintain an adequate child/staff ratio to ensure needed individualized language stimulation. There will be a maximum of 15 children per classroom, with one teacher and one teacher aide. h. FENWC will coordinate efforts among School District RE-3J staff, FENWC staff, and parents to maximize the opportunities for a successful transition of students and parents into the public school system. i. FENWC will provide support services such as transportation and child care to parents in order for them to attend training sessions and be actively involved in the Head Start Program and Early Childhood Education Programs. j . FENWC will utilize the DIAL-R (Developmental Indicators for the Assessment of Learning) or other appropriate assessments to determine the developmental needs of the children. k. Developmental objectives/outcomes will be agreed upon by a FENWC/District RE-3J team. 1. FENWC will provide ongoing training for FENWC staff and parents. m. FENWC will provide adequate materials for staff and parents to enable them to implement teaching activities in the classroom and in the home. n. Supervision of the FENWC staff at the School District RE-3J site is the ultimate responsibility of FENWC. (See School District Responsibi .y 4-e) . o. The FENWC teacher and teacher aide will attend Elementary School's staff meetings and the teacher will attend inservice trainings as appropriate. p. The FENWC teacher and teacher aide will provide adequate coverage for the classroom. 4. School District RE-3J Responsibilities: a. School District RE-3J will provide custodial and snow removal services for FENWC, see item 3-d for reimbursable rate. b. School District RE-3J will provide maintenance services on a work order/loaded rate basis, see item 3-e. c. School District RE-3J will bill FENWC by the 15th of the month for previous month's charges. Bills will be sent to: Weld County Division of Human Resources Attention: Fiscal Department P.O. Box 1805 Greeley, Colorado 80632 d. School District RE-3J permits FENWC to house preschool programs located at the Hudson Elementary School premises. e. The elementary school principal will provide input into the evaluation of FENWC's teachers and teacher aides. Monitoring shall include informal observations of the teacher and teacher aide. FENWC staff will adhere to sign in and sign out policies, those records to be shared with appropriate FENWC personnel. Any discrepancies or inefficiencies perceived by the principal will be brought to the immediate attention of the FENWC Director. f. Principals will participate in the hiring process of staff to be located at the elementary school site. FENWC has the final authority in the hiring/firing process of staff. g. School District RE-3J teaching staff (p-3) will be eligible to attend FENWC inservice training sessions as appropriate. 5. The School District RE-3J agrees to provide lunches and milk for approximately 60 children at a cost of $1.65 and approximately 10 adults at a rate of $2.25 to the Head Start classrooms. The School District will submit a bill by the 10th of the month for the services provided during the preceding month, to Weld County Division of Human Resources, P.O. Box 1805, Greeley, Colorado 80632. School District RE-3J agrees to provide information on the cost of quantity of lunches served to enable FENWC to comply with USDA reimbursement requirements. 6. School District RE-3J agrees to provide meals in accordance with the regulations of the United States Department of Agriculture's Child Care Food Program as shown in Attachment A hereto, which is hereby incorporated into this Agreement. 7. FENWC will apply directly to USDA for reimbursement for each child's meal by type (full paid, free, or reduced) each month. The School District will not receive USDA reimbursement for these meals. 4.30 ,40 FENWC agrees to 1 the School District for all mez served to Head Start children and start. Such reimbursement will be made (3) weeks after receipt of a statement of such charges from School District RE-3J. The rate will be as described in Paragraph 1 above. 8. School District will maintain the following records for FENWC: a. Menu/Production Records, including number of meals prepared, menu, portion sizes of menu items and amounts of food used to prepare menu items. This is a requirement at the preparation kitchen for all meals served. b. Food and milk invoices. (sent in weekly to to Food Services Office) . The records will be made readily available to FENWC for audit review purposes. School District RE-3J will maintain the records within the record retention guidelines mandated by U.S.D.A. 9. FENWC will maintain daily record of the number of meals served by type. 10. This agreement may be amended at any time with the written mutual consent of both parties. 11. School District RE-3J and FENWC mutually agree to accept that this Agreement may be terminated by either party upon a thirty (30) day written notice being provided to the other party. However; this Agreement will be terminated immediately if Head Start funding is stopped. 12. School District RE-3J warrants that foods delivered to and/or picked up by FENWC, as mutually agreed, shall be, at the point of transfer, free of contamination and at safe and appropriate temperatures in accordance with Department of Health and Sanitation standards. FENWC agrees to relieve School District RE-3J from all liability and/or responsibility for any injury, damage, or loss to any person(s) arising from consumption of foods which have been turned over to FENWC for further transport and handling, and to indemnify and hold School District RE-3J harmless from such consequences. 13. All modifications to this Agreement shall be in writing and signed by both parties. 14. This Agreement shall be binding upon the parties hereto, their successors, heirs, legal representatives and assigns. Neither party may assign any of its rights or obligations hereunder without the prior written consent of the other party. 15. If a problem/disagreement should occur, the appropriate parties and Early Childhood Specialist should be notified immediately. If the problem/disagreement still can not be resolved, it will be taken to a higher authority in both agencies. 16. FENWC agrees to follow policies and procedures of School District RE-3J as construed in accordance with the Colorado School Finance Act of 1988, regulations and other applicable laws and regulations. (See Attachment I) 12. Assurances: a. The School District RE-3J agrees that it is an independent contractor and that its officers, employees, and clients do not become employees of Weld County, and therefore are not entitled to trOgn.n any employ benefits as Weld County employ , as a result of the execution of this Agreement. b. FENWC, the Weld County Board of Commissioners, its officers and employees, shall not be held liable for injuries or damages caused by any negligent acts or omissions of the School District RE-3J, its employees, volunteers, or agents while performing this Agreement. The School District RE-3J, its officers and employees, shall not be held liable for injuries or damages caused by any negligent acts or omissions of FENWC, or its employees, volunteers, or agents while performing functions as described in this Agreement. The School District RE-3J shall provide adequate liability and worker's compensation insurance for all of its employees, volunteers agents engaged in the performance of this Agreement, as required by the Colorado Worker's Compensation Act. Likewise, FENWC, by and through the Board of Weld County Commissioners, shall provide adequate liability and workers' compensation insurance for all employees of FENWC engaged in the performance of this Agreement. c. No officer, member, or employee of Weld County and no member of their governing bodies shall have any pecuniary interest, direct or indirect, in the approved Agreement or the proceeds thereof. d. The School District RE-3J understands that monitoring and evaluation of the performance of this Agreement shall be conducted by the Weld County Division of Human Resources and the results provided to the Weld County Board of Commissioners. e. The School District RE-3J and FENWC assure compliance with Title VI of the Civil Rights Act of 1986, and that no person shall, on the grounds of race, creed, color, sex, handicap, or national origin be excluded from participation in, be denied the benefits of, or be otherwise subjected to discrimination under the approved Agreement. IN WITNESS WHEREOF, the parties hereunto have caused this Agreement to be duly executed as of the day and year first hereinabove set forth. WELD COUNTY BOARD OF COMMI SIONERS WELD COUNTY SCHOOL//D�IST�RICeT- RE-3J �.v£.�r� l.`U.- Constance L Harbert, Chairperson 8ihool District RE-3J Board O7/;1g/q WELD COUNTY IVISION OF HUMAN RESOURCES IA Dr. Dennis Disario, Superintendent al J. peckm n, x��1 ive Director EST: fGGL fiJ? ELD CO TY CL RK TOO THE BOARD By: � ;�% k Deputy Clerk to the Board ATTESTING TO LOACIO OF COUNTY. COt�diSSiuN R SIGGAIURES ONLY 930640 mEmoRAnDum Board of County Commissioners ToCo nstance Harbert , Chairpersmle July 26 , 1993 COLORADO From Walter J . Speckman , Executive Director , Human Resources Sb$cT:Coordination Agreement between FENWC and School District RE- 3J Enclosed for Board approval is a Coordination Agreement between School District RE-3J and the Family Educational Network of Weld County (FENWC) . • FENWC agrees to provide Head Start Services to children who will be eligible for School District RE-3J Kindergarten programs. FENWC will reimburse School District RE-3J for utilities, to include: gas, electricity, sewage, and water at a rate of one dollar and twenty five cents ($1.25) per square foot not to exceed two thousand forty dollars ($2,040.00) for the 1993-1994 school year. • FENWC will reimburse School District RE-3J for custodial services and snow removal at a rate of one dollar and thirty-four cents ($1.34) per square foot to include labor, equipment, materials, and supervision, not to exceed two thousand one hundred ninety dollars ($2,190.00) for the 1993- 1994 school year. Rates will adjust annually. • FENWC agrees to reimburse School District RE-3J for lunches and milk for approximately 60 children at a cost of $1.65 and approximately 10 adults at a rate of $2.25 to the Head Start classrooms. • School District permits FENWC to house preschool program located at the Hudson Elementary School premises. • School District agrees to bill FENWC by the 15th of the month for previous month's charges. Bills will be sent to: Weld County Division of Human Resources Attention: Fiscal Department P.O. Box 1805 Greeley, Colorado 80632 The term of this Agreement between FENWC and School District RE-3J shall be for the period beginning October 1, 1993, and ending September 31, 1994. If you have any questions, please telephone Tere Keller-Amaya at 356-0600. 93C44C Hello