HomeMy WebLinkAbout931328.tiff DEPARTMENT OF HLnLTH & HUMAN SERVICES
o'"•..,a ADMINISTRATION.FOR CHILDREN AND FAMILIES
Region VIII
Federal Office puthiing. . _ • ' "' r;]
1961 Stout Street
Denver, CO 80294-3538,,,
i ' c
August 2, 1993
08CH0019
Ms. Constance Harbert
Board Chairperson
c/o Family Education Network of
Weld County, Washington School
915 10th Street
Greeley, CO 80631
Dear Ms. Harbert:
Enclosed is a copy of the Compliance Indicators Report, based on
the Program Information Report, for your agency covering program
years 1989-93 . This report has been reviewed and analyzed by the
Head Start and Youth Program Specialist assigned to your agency to
assure that programs are delivering services to children and their
families as required in the Head Start Regulations.
Head Start Programs are required by existing law and regulations to
provide the full range of basic Head Start services to children and
their families and report on these activities in the annual Program
Information Report (PIR) .
This report provides a more comprehensive and uniform description
of local Head Start Programs. It includes important data on a
multitude of information such as staffing, program services and
activities; participant characteristics and services to Head Start
children. It also allows data on local programs to be processed
and analyzed with feed back to Central and Regional Offices and
local programs.
Any agency whose Program Information Report reflects that they are
below the national average for two (2) year in any of the following
compliance indicators for children screened, treated, immunized,
receiving dental examinations, receiving dental treatment, special
services for Handicapped Children, completing Family Needs
Assessment and Actual/Funded Enrollment of .97 to 1. 05 has been
designated a target grantee. These grantees are considered to have
major problems in delivering required services to the Head Start
children and their families. The agency must improve its
performance to meet or exceed the national average prior to the
funding year.
The Regional Office will be tracking grantee performance closely.
The grantee must follow the process for improvement planning stated
below.
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Grantees must develop a program improvement plan and submit the
plan to the Regional Office within thirty (30) calendar days after
receipt of this document. Grantees must also include in quarterly
programmatic reports the status of each of the indicators in which
required performance was not met.
If you have any question, please contact your assigned Head Start
and Youth Program Specialist at (303) 844-3106.
Training and Technical Assistance is available upon request.
Please contact your assigned Head Start and Youth Program
Specialist at (303) 844-3106 for assistance in the areas below
which are identified in red.
COMPLIANCE INDICATORS
Medical Screenings: Your agency did not complete the medical
screenings as required by required by 1304.3-3 (a) and (b) .
Medical Treatment: All Head Start children needing medical
treatment served by your agency did not receive the necessary
treatment as required by 1304.3-4 (a) .
Completing Dental Exams: Dental examinations were not
completed on all children shown as needing them as required by
1304. 3-4 (a) (3) (i) .
Dental Treatment: All children needing necessary dental
treatment did not receive dental treatment as required by
1304 .3-4 (3) (i) through (vi) .
Immunizations: Immunizations were not up-to-date or completed
on all the children enrolled in the Head Start program as
required per 1304. 3-4 (a) (2) .
Special Services for Handicapped Children: Special needs of
handicapped children were not provided for by the program
accordance with the performance standards and T.N. 73.4 .
Completed Family Needs Assessment: Needs assessments must be
completed for families of children enrolled in Head Start per
1304.4-2 (a) (9) .
Actual/Funded Enrollment Ratio: Programs must reach full
enrollment within 30 days, but no more than 60 days, from date
program opens and cannot overenroll more than 110% of funded
enrollment (S-30-317-1-20) .
Sincerely,
v
ane Miles
Program Manager
Head Start/Youth
Enclosure
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CERTIFICATION OF HEAD START
ADMINISTRATIVE AND PROGRAMMATIC COMPLIANCE
WE,
(Name of Grantee)
HAVE REVIEWED ALL OF THE NON-COMPLIANCE ITEMS OF 45 CODE OF
(Grant !1)
FEDERAL REGULATIONS (CFR) PART 74 AND WITH 45 CFR 1301, 1302, 1303,
1304, AND 1305 TO CERTIFY THAT THE
(Name of Grantee)
HEAD START PROGRAM FOR THE YEAR THROUGH IS IN TOTAL
ADMINISMATIVE AND PROGRAMMATIC COMPLIANCE.
DOCUMENTS SUBSTANTIATING COMPLIANCE ARE AVAILABLE IN OUR FILES FOR
REVIEW BY AN AUDITOR AND THE ADMINISTRATION FOR CHILDREN AND
FAMILIES, DEPARTMENT OF HEALTH AND HUMAN SERVICES.
Signature, Board Chairperson Date
Signature, Policy Council Chairperson Date
Signature, Head Start Director Date
Signature, Executive Director Date
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