HomeMy WebLinkAbout930880.tiff RESOLUTION
RE: APPROVE AGREEMENT FOR SERVICES WITH CSI PROFESSIONAL SERVICES DIVISION AND
AUTHORIZE CHAIRMAN TO SIGN
WHEREAS, the Board of County Commissioners of Weld County, Colorado,
pursuant to Colorado statute and the Weld County Home Rule Charter, is vested
with the authority of administering the affairs of Weld County, Colorado, and
WHEREAS, the Board has been presented with an Agreement for Services
between CSI Professional Services Division and Weld County Housing Authority,
commencing upon execution of said agreement, and ending October 25, 1993, with
further terms and conditions being as stated in said agreement, and
WHEREAS, after review, the Board deems it advisable to approve said
agreement, a copy of which is attached hereto and incorporated herein by
reference.
NOW, THEREFORE, BE IT RESOLVED by the Board of County Commissioners of Weld
County, Colorado, that the Agreement for Services between CSI Professional
Services Division and Weld County Housing Authority be, and hereby is, approved.
BE IT FURTHER RESOLVED by the Board that said approval be, and hereby is,
conditional upon the Housing Authority for the City of Greeley agreeing to share
the cost of said agreement and executing a separate contract with Weld County
Housing Authority to that effect.
BE IT FURTHER RESOLVED by the Board that the Chairman be, and hereby is,
authorized to sign said agreement.
The above and foregoing Resolution was, on motion duly made and seconded,
adopted by the following vote on the 30th day of August, A.D. , 1993.
o BOARD OF COUNTY COMMISSIONERS
ATTEST: WEL COUNTY, COLORADO
Glit. • �J
Weld County Clerk to the Board
//// C�� ��"" Constance L. Harbert, Chairman
BY: /�-- / /�Gvd� EXCUSED DATE OF SIGNING (AYE)
Deput Clerk to the Board W. H. bster, Pro-Tem
APPROVED AS TO FORM: ` �< e —4"
G orge E/. Baxt r
Y /lam r�vlJ
County Attorney - Da4 K. Ha /J {/
Barbara J. Kirkmey r o
ti q 930880
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COMMUNICATIONS SOFTWARE, INC.
PROFESSIONAL SERVICES DIVISION
AGREEMENT FOR SERVICES
CONTRACT NUMBER 93-011
This Agreement made and entered into this 30 day of August, 1993, by
and between the Weld County Housing Authority, "WCHA" and CSI Professional
Services Division, "Agent".
WHEREAS, Agent is in the business of providing certain services and
is willing to provide such services, as outlined in Section 1 of this
Agreement; and
WHEREAS, WCHA desires to utilize Agent' s services as provided herein.
NOW, THEREFORE, In consideration of the mutual covenants and
promises contained herein, the parties hereto agree as follows:
I. SCOPE OF SERVICES
A. Conduct a Fair Market Rent Telephone Survey by using the List
Assisted Random Digit Dialing Methodology for the Greeley, CO MSA which
includes Weld County: and provide a final report with minimum 200
recent movers (24 months) ; and in accordance with the agents cost
proposal dated August 25, 1993, attached hereon as Attachment A and
which is made a part of this Agreement.
II. TIME SCHEDULE
The date of delivery of the Final Report is October 25, 19993 provided
this Agreement is executed by the Principal Parties and the Agent
receives the written Notice to Proceed by an authorized representative
of the WCHA and on or before August 30, 1993.
III. COMPENSATION
A. 257, payment before start of the project.
B. 50% payment at the time of submission and receipt of invoice for a
Draft copy of the work performed and summary of conclusions.
C. 25% payment upon receiving final copy and upon the verification of
the results in a small sample and ensuring that all dates and analysis
material required were proved in a satisfactory form.
IV. INSURANCE
Agent must provide proof of liability and Worker's Compensation
Insurance.
93u88L
V. The total sum for the services provided this Agreement is $1 500
VI. TERMS OF AGREEMENT
This Agreement shall be in effect on the date indicated in the "Notice
to Proceed" and ending on the date of delivery of the Final Report,
subject to the following conditions:
1. This Agreement may be terminated at any time by mutual written
consent, or by the WCHA, with or without cause, upon giving thirty (30)
days written notice to the Agent.
2. In the event of termination of this Agreement by WCHA and the Agent
will be paid for the percentage of acceptable work completed.
This Instrument constitutes the entire agreement between the WCHA and the
AGENT with respect to Conduction a Fair Market Rent telephone Survey for the
WCHA and no change will be valid, unless agreed to in writing by the
Principal Parties.
IN WITNESS WHEREOF, the parties hereto have caused this instrument to be
executed in TWO (2) original counterparts as of the day and year first above
written.
THE W CSI PR SIpNAL SERVICES DIV.
BY: l Lc BY: --
09/01/93
NAME: CONSTANCE L. HARBERT NAME: ASHOKE BOSE _
CHAIRMAN, WELD COUNTY
TITLE: BOARD OF COMMISSIONERS TITLE: PRESIDENT
BUSINESS ADDRESS: BUSINESS ADDRESS:
915 10TH STREET 4630 NORTH TORTOLITA ROAD
G' ELEY,l�C010811,4TUCSONN, ARIZONA 85745
/IIIt/
ATTEST:/ffll�yp�jrJG,� (//,%„Lh ATTEST: Hank M, liwLs
WELD COUNTY CLERI TO BOARD
BY: /�-
D UTY CLERC 0 BOA
930890
ATTACHMENT A
Estimated Cost for the Proposed Survey
Greeley, Colorado MSA
1. Direct Cost
a. Random Telephone Samples (5000) $ 750.00
with Genesys-ID from MSG
b. Telephone Interviewer Wage $4000.00
($20 per completed sample, 200 recent movers
24 months completed)
(36% renters)
c. Analysis of Data and report preparation $4000.00
(A preliminary draft and a final report)
80 hrs @ $50/hr
d. Long distance telephone cost (Max) $1500.00
(Based on 25% nonworking and 5% business,
75% of 5000 samples will be attempted at most
for 5 times. 400 completed calls with 5
minutes duration, other non-qualifying,
no-answer and refusal calls with 0.25
min duration.
TOTAL DIRECT $10,250.00
2. Indirect cost
a. Rent for Survey Research Lab facility $1500.00
(includes computer hardware, software,
utility and office space for 4 weeks)
b. Other Administrative Cost (Salary, $1250.00
Insurance)
(approx. 15% of Direct Cost)
TOTAL INDIRECT $ 2,750.00
GRAND TOTAL $13,000.00
3. Optional Cost for Onsite Seminar
a. CSI research staff will conduct a $ 500.00
Presentation of the Survey Report
Greeley, CO
Estimated Total incl. Seminar $13,500.00
930880
ATTACHMENT A
Estimated Cost for the Proposed Survey
Greeley, Colorado MSA
1. Direct Cost
a. Random Telephone Samples (5000) $ 750.00
with Genesys-ID from MSG
b. Telephone Interviewer Wage $4000.00
($20 per completed sample, 200 recent movers
24 months completed)
(36% renters)
c. Analysis of Data and report preparation $4000.00
(A preliminary draft and a final report)
80 hrs @ $50/hr
d. Long distance telephone cost (Max) $1500.00
(Based on 25% nonworking and 5% business,
75% of 5000 samples will be attempted at most
for 5 times. 400 completed calls with 5
minutes duration, other non-qualifying,
no-answer and refusal calls with 0.25
min duration.
TOTAL DIRECT $10,250.00
2. Indirect cost
a. Rent for Survey Research Lab facility $1500.00
(includes computer hardware, software,
utility and office space for 4 weeks)
b. Other Administrative Cost (Salary, $1250.00
Insurance)
(approx. 15% of Direct Cost)
TOTAL INDIRECT $ 2,750.00
GRAND TOTAL $13,000.00
3. Optional Cost for Onsite Seminar
a. CSI research staff will conduct a $ 500.00
Presentation of the Survey Report
Greeley, CO
Estimated Total incl. Seminar $13,500.00
930880
To: Constance L. Harbert, Chariman
From: Judy A. Griego
August 26, 1993
UPDATE ON PROPOSED FAIR MARKET RENTS
I spoke with Michael Allard of the HUD Central Office in Washington
yesterday, August 25th, concerning the status of the Random Digital Dialing
(RDD) Survey which HUD indicated that they would provide. During my
conversation he told me that Weld County was not selected for an RDD. When
asked if the Proposed Fair Market Rents would be implemented, he stated that
because of the volume of comments which HUD received, they will not implement
the Proposed Fair Market Rents October 1 as proposed. However, unless there
is accepted documentation which would justify modifying the proposed Fair
Market Rents, the proposed Fair Market Rents will be implemented at a later
date. Documentation provided through the UNC survey, which was conducted
last summer is not acceptable to HUD because it did not consider utility
costs.
The most critical consideration is the time element. HUD either requires that
an acceptable alternative survey be submitted by August 31st or that we have
a contract with a consulting firm which can complete an RDD. It is not
possible to have an alternative survey prepared to meet the August 31st
deasline. If we are to do a survey, the only reasonable opton is the Random
Digital Dialing Survey. The cost of the RDD will be $13,500 based on a bid
from consulting firm from Arizona. I spoke with UNC about conducting an RDD
and they are not in a position to commit the resources to an RDD.
I have contacted both Greeley Housing Authority and the City of Greeley
concerning whether they would be willing to share in the cost of the RDD.
Greeley Housing Authority has said that they did not have the funds to pay
their part of the cost. Moreover, Greeley Housing Authority does not feel
that HUD will implement the proposed Fair Market Rents because of the outcry
throughout the country. And while I feel that HUD is willing to study the
issue, National NAHRO, the Central Office in Washington and the Regional
Office in Denver have all stated that unless there is documentation to
support an adjustment of the Fair Market Rents, the FMR's will be
implemented, although they may or may not be delayed. The City of Greeley is
willing to consider sharing in the costs, but only if Greeley Housing
Authority participates.
As I mentioned earlier, we are very concerned about the impact that these
proposed FMR's will have on our Certificate Program. During the past two
years Weld County has seen a dramatic upturn in the market rents. The
upswing in the rental housing market is directly attributable to the low
vacancy rates; currently the vacancy rate is about 2%. Low Income families
have a very difficult time competing with higher income families even under
the most favorable conditions. During periods of low vacancy rates, it makes
it even tougher for a low income family to convince a landlord that they can
afford to rent their property and pay the rent regularly. The proposed FMR's
930880
UPDATE ON PROPOSED FAIR MARKET RENTS
Page 2
will make it extremely difficult for families to locate rental properties
which are within the Fair Market Rents.
Based on information from HUD and National NAHRO, the Administrative Fees
which are based on the two Bedroom Fair Market Rents are likely to be froze
at the 1993 level. Discussions are also taking place, within HUD on a new
methodology which is based on a different formula other than the two Bedroom
Fair Market Rent.
OPTIONS
1. To contract with a consultant to do an RDD ourselves. Greeley Housing
Authority and the City of Greeley may or may not choose to share in the
cost. The risk to doing an RDD is that the RDD may reveal that the rents
are not as high as the proposed Fair Market Rents. This apparently
happened in Utah where the RDD rents came in less than the proposed Fair
Market Rents; there is no assurance that the RDD will prove substantial
enough to raise the FMR's. It is my belief that the RDD will indeed
demonstrate that the proposed Fair Market Rents are too low, as was
demonstrated in an RDD which was conducted by Fort Collins and Loveland
Housing Authorities. Although the RDD did not provide evidence to raise
the Fair Market Rents to the current levels, the RDD did raise them
approximately $50 or about half way between the proposed and the current
FMR's. It must be understood however, that the cost of the RDD may not be
justified. Again, the cost would be $13,500.
2. Another option is to wait until HUD implements the proposed FMR's.
There is the possibility that HUD will freeze the FMR's for a year. The
risks with this option is that we are assuming that HUD will not implement
the proposed FMR's and that a new methodology will be adopted. If HUD
does indeed implement the FMR's, we will also have to assume that the
supply of housing that is available within the County, which is below the
FMR's will be limited. I feel that there is a high probability that the
lower Fair Market Rents will force Section 8 tenants into lower rent areas
causing a higher density of low income families. One of the more positive
features of the Section 8 program, which separated it from low rent public
housing was that tenants could have what HUD described as "Freedom of
Selection" in which tenants could live were they wanted to live by
choosing their own rental housing. The lower rents will no doubt force
tenants to lower quality units. As I mentioned before, it is difficult
for Section 8 tenants to compete in a tight market at the current FMR's.
It will be that much more difficult for Section 8 tenants to find quality
rental units when the proposed FMR's are implemented.
930880
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