HomeMy WebLinkAbout931149.tiff RESOLUTION
RE: APPROVE 1994 COMPENSATION PLAN TO BE SUBMITTED TO THE COLORADO DEPARTMENT
OF SOCIAL SERVICES MERIT SYSTEM AND AUTHORIZE CHAIRMAN TO SIGN
WHEREAS, the Board of County Commissioners of Weld County, Colorado,
pursuant to Colorado statute and the Weld County Home Rule Charter, is vested
with the authority of administering the affairs of Weld County, Colorado, and
WHEREAS, the Board has been presented with the 1994 Compensation Plan to
be submitted to the Colorado Department of Social Services Merit System by the
Weld County Department of Social Services, and
WHEREAS, after review, the Board deems it advisable to approve said plan,
a copy of which is attached hereto and incorporated herein by reference.
NOW, THEREFORE, BE IT RESOLVED by the Board of County Commissioners of Weld
County, Colorado, ex-officio Board of Social Services, that the 1994 Compensation
Plan to be submitted to the Colorado Department of Social Services Merit System
by the Weld County Department of Social Services, be, and hereby is, approved.
BE IT FURTHER RESOLVED by the Board that the Chairman be, and hereby is,
authorized to sign said plan.
The above and foregoing Resolution was, on motion duly made and seconded,
adopted by the following vote on the 3rd day of November, A.D. , 1993.
[/�� / BOARD OF COUNTY COMMISSIONERS
ATTEST: .! / J'/ t /2 ' WELD COUNTY, COLORADO
Weld County Clerk to the Board onstance
/aafi�G
L. Harbert, Chairman
BY: ! !".P..„4/1/ 1/rcre �/(F 211.jW)
De ut C erk to tot Boa W. Webster,Po-Tem
APPROVED AS TO FORM: eir
"rge. Bax 'er
County t orne ale K!. Hal / /
cit cia ,
/Barbara J. Kirkmey
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WELD COUNTY 1994 COMPENSATION PLAN
1. Merit Step Increases
An employee must receive an overall "Met Expectations" or higher rating
to receive a merit increase. All employees meeting this criteria who
fall between steps 6 and 11 will receive a 2 1/2% increase on their
anniversary date.
Step Time Necessary to Advance
6 Entry Level
7 6 Months on Step 6
8 6 Months on Step 7
9 1 Year on Step 8
10 1 Year on Step 9
11 2 Years on Step 10
12 2 Years on Step 11
3. Anniversary Dates
Anniversary dates will be based on the initial hiring date or if
promoted tied to the promotion date.
Employees receive a new anniversary date with a promotion. This date
will be the first working day of the month if the promotion is
effective on the first working day or anniversary date will be the
first of the following month if the promotion occurred after the first
working day of the month. (Exception: Employees landing on a Step 7
(6 month step) after promotion will have an anniversary date of 6
months after the promotion. )
4. Promotional Increases
When an employee is promoted, the salary will be adjusted step for
step. However, if a promotion exceeds 10% (four grades) the employee's
salary shall be adjusted back in step(s) to equal 10 percent but not
below the county's established minimum step. This provision ensures
that employees with greater responsibilities are paid at least the
minimum compensation for job duties assigned a specific grade level by
the Colorado Merit System. Employees promoted that are currently above
the maximum step of 12 will not receive a promotional increase unless
they fall within the step 6 through 12 range in the new grade.
5. Bonus (Market Adjustment)
Employees will receive a bonus (market adjustment) as follows:
All employees who have received a "Standard" or above rating within the
period of June 1, 1993 through December 31, 1993 will receive a bonus
(market adjustment) . This rating of "Standard" or above must be
evidenced in the employee's personnel file. The total of the bonus
(market adjustment) will be 4% of ten (10) months of the employees
931149
Weld County 1994 Compensation Plan
Page two
salary. This salary will be the amount that the employee is earning on
December 15, 1993. The total bonus (market adjustment) will be paid in
two (2) increments, the first half will be 2 1/2% being paid on January
31, 1994 and the second half, 1 1/2%, October 31, 1994. (The October
31, 1994, payment will be subject to availability of funds. )
6. Merit System Annual Salary Adjustments
The Weld County Department of Social Services anticipates implementing
the Merit System Annual Salary Adjustment on November 1, 1994. The
Merit System anticipated increase will include 2 1/2% increase for
COMOT and SAM COMOT categories, 5% increase for TECH, PAT, SAM TECH,
and SAM PAT categories effective November 1, 1994.
The Weld County Department of Social Services employees will receive
the grade adjustment as follows:
COMOT and SAM COMOT categories will receive a 2 1/2% Grade Adjustement.
These employees will receive compensation only if they fall within the
step range for Weld County Department of Social Services. If the
employee is above the maximum step of 12 they will be backstepped in
the appropriate grade.
TECH, PAT, SAM TECH, and SAM PAT categories will also receive a 2 1/2%
grade adjustment. Merit System is giving these categories a 5% grade
adjustment; however, Weld County will backstep these categories one
(1) step to compensate for the remaining 2 1/2%. EXCEPTION: those
employees on step 6 cannot be backstepped below the entry level step. )
Only those employees that fall within the the step range for Weld
County Dept. of Social Services will receive compensation for the 2
1/2% step for step grade adjustment. Employees above the maximum step
of 12 will be beckstepped in the appropriate grade.
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COLORADO DEPARTMENT OF SOC1. SERVICES NUMBEF MS-93-9-R
1575 SHERMAN ST. , DENVER, COLORADO 80203-1714 CROSS REFERENCE NUMBER:
AGENCY LETTER: ABA-93-57-R
DIVISION OR OFFICE: MERIT SYSTEM _ _ DATE: September 8, 1993
SUBJECT AREA: MERIT SYSTEM DIVISION ( CE) DIRECTOR
// / .
SUBJECT: 1994 SALARY COUNTY OPTIONS MAN
TYPE: RESPONSE REQUIRED
PURPOSE: This agency letter requests county departments of socigd services to submit their
1994 salary plans to the Merit System office by December 1, 1993 . The December 1st deadline
will allow adequate time for the Merit System to review plans and prepare responses.
BACKGROUND: Staff Manual Volume 2 allows county departments to annually review and select
options regarding salary. This agency letter covers all salary options available effective
January 1," 1994.
The following are changes from last year:
1 . Annual salary adjustments are delayed until November 1994. You will receive another
agency letter in May 1994 asking you to indicate whether you will implement annual salary
adjustments. Anticipated increases will include 2i% increase for COMOT and SAM COMOT
categories, 5% increases for TECH, PAT, SAM TECH, and SAM PAT categories effective
November 1, 1994.
2. Step increases have been funded effective January 1 , 1994.
3 . Counties may change entry/maximum steps on January 1, 1994 or November 1, 1994.
PROCEDURES:
1 . Both the chairman of the Board of County Commissioners and the County Social Services
Director must sign the annual salary plan for official implementation.
2. If the fully completed options package has not arrived in the Merit System office by
December 1, 1993, the county salary plan for 1993 will be extended through 1994. Should
this occur, you and your commissioners will be notified.
3. Please review any salary plan changes against all positions to determine the impact on
each employee; this includes step increases, promotions, and/or bonuses. Your salary
plan should reflect consistency for all Merit System employees. This agency letter
includes the only options available for your salary plan.
4. Mail the original completed and signed questionnaire to the Merit System Division,
1575 Sherman Street, 1st Floor, Denver, Colorado 80203-1714
5. The salary plan will be reviewed for compliance with Merit System regulations,
consideration to salary issues brought to our attention in previous months, and
equitability. If there are any questions you will be contacted. You will receive a
letter approving and/or disapproving part or all of your salary plan.
EFFECTIVE DATE: January 1 , 1994
SUPERSEDES: Agency Letter MS 92-10-R
CONTACT PERSON: The personnel analyst assigned to your county, (303) 866-3900.
931.149
COUNTY NAME Weld
. I. MINIMUM/MAXIMUM STEPS
County departments may change minimum/maximum steps effective January 1, 1994 or
November 1 , 1994. Only one change will be approved. If you choose to change the
steps November 1 , 1994, you will be given the opportunity to indicate the changes in
an agency letter which will be distributed May, 1994, and need only to indicate no
change below. If you wish to make changes effective January 1 , 1994, please indicate
those changes below.
A. x No change from 1993 plan.
B. _ Yes, a change effective January 1, 1994 (see below)
Establishing your minimum and maximum steps should be done very carefully and in full
consideration of those items mentioned in this section and any others that are
appropriate, such as market conditions, recruitment experiences from previous years,
and employee relations . Entry steps may be established at steps 1 through 8. It is
recommended that your maximum step be established at no lower than step 11. Step 11
is considered to be the market rate based on our pay plans and salary survey data for
all classified positions in our system. The Merit System believes that all employees
should have the opportunity to aspire to the full market rate for their respective
positions.
NOTE: • If counties offset the annual salary adjustment, employees can not be
adjusted below the minimum step. In such a case counties may wish to lower
the entry step for one or more occupational groups.
• If counties raise the minimum step, all employees below this step must be
raised to the new minimum step and be granted the annual salary adjustment
selected.
• Any employee above the county maximum step will be adjusted back to offset
the annual salary adjustment.
ENTRY MAXIMUM PRESENIORITY
OCCUPATIONAL GROUP STEP STEP STEP
1 . Clerical/Data Processing/Para- „
professional
2. Data Entry Operators E_ , ) )1/A
3 . Technical/Paralegal/Investigative ter_ 12
4. Professional Administrative 6 12 N/A
5. Data Processing Professional 6 1 ? N/A
6. Prof. Soc. Svcs. & Ancillary 12 N/A
1 931 7.49
II. STEP INCREASES
A. x No change from 1993 plan
B. _ Yes, a change (see below)
Step Increases:
In accordance with Volume 2, 2.222. 1 step increases may be granted based on seniority
and/or performance. These are to be granted annually on the employees' anniversary
date with the exception of six month increases .
Please complete the following:
577
1 . Yes T! No County will grant step increases. If yes, list criteria e.g
number of steps, time periods, justification for step
increase, including performance/seniority criteria.
SP. 4rrPrbPA
2. LW Yes C No County will grant 6 month step increases to new employees.
This can only apply to employees hired at the minimum step
selected by the county. If yes, list the criteria as
explained in B1 above.
• SP. 4r raroA
•
3. Yes No County will grant 6 month increases to employees who go back •
to the county entry step as a result of a promotion. If yes,
list the criteria as explained in B1 above.
See Attached
4. Counties using a preseniority step. How long will employees remain on that step
before advancing to the seniority step? N/A
If, as a result of a promotion, an employee is back-stepped from a seniority step
to preseniority step, how long must that employee remain on the preseniority
step? N/A
If, as a result of a promotion, an employee is back-stepped from a preseniority
step to a lower step, how long must that employee remain on the preseniority step
once they have advanced back to the preseniority step ? N/A
•
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III. BONUSES
A. _ No change from 1993 plan
B. _ Yes, a change (see below)
Cash Bonus - County Departments may develop policies on lump sum bonuses pursuant to
Volume 2, regulation 2.222.2 Bonuses . NOTE: Combined bonus and annual salary
payments that are in excess of the annualized salary at step 17 for an employee' s
grade must be paid with county only funds.
1 . v l YesEl] No County will institute a cash bonus pay program based on
performance. If yes, please explain your bonus plan,
including the amounts allocated for bonuses and/or amount or
percent of salary that will be awarded to employees . Criteria
should include standards used to determine how bonuses are
administered. Cash bonuses may be in a set amount, e.g. ,
$500.00 or a percent of a monthly or annual salary. Bonuses
are to be paid on the employee' s anniversary date or dates
specified by the county department subsequent to the
anniversary date.
See Attached
IV. ANNIVERSARY DATE OPTIONS
A. X No change from 1993 plan
B. __ Yes, a change (see below)
•
Anniversary Date Options:
1. County departments have three options regarding changes in anniversary dates
and/or step increases following a promotion. Please select one of the following
options:
Promotions do not affect anniversary dates or step increases. If
applicable, employees will be granted a step increase(s) on their
established anniversary date regardless of the date of the promotion
(even if the promotion occurs on the anniversary date) .
Promotions do not affect anniversary date but promoted employees will be
ineligible for a step increase(s) on their anniversary date following a
promotion. (This could possibly mean that an employee would have to wait
up to 23 months before being granted another step increase. )
x Employees receive a new anniversary date commensurate with a promotion.
The new date will be the first working day of the month if the promotion
is effective on the first working day of the month or the anniversary
date will be the first of the following month if the promotion occurred
after the first working day. Promoted employees will be eligible for a
step increase on their new anniversary date in 1995 provided no further
•
classification changes are made.
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2. Yes U No To implement a pay for performance plan which includes
variable step increases and/or cash bonuses, the county will
change the anniversary date for all employees to one common
date, provided that this change is equitably applied to all
employees. (Before choosing this option, please contact your
personnel analyst. ) Please attach a copy of your incentive
pay criteria including implementation plan.
V. DEMOTION COMPENSATION
A. x No change from 1993 plan
B. __ Yes, a change (see below)
Demotion Compensation:
1 . Yes U No Voluntary Demotion - will save pay be used? Volume 2,
regulation 2.246.22, Voluntary Demotion, states "when a
voluntary demotion occurs at the request of the employee the
salary shall be adjusted step for step or at any higher save
pay step that does not exceed 10% above the county's maximum
step, nor is higher than the employee's salary, and as is
established in the approved county pay policy" .
If save pay is used, will the county use the maximum save pay
allowed or a partial save pay? Please explain:
Voluntary demotions will be step for step except under special
circumstances and at the discretion of the Director, save pay will be
use.
2. _J Yes Q No Disciplinary Demotion - will save pay be used? Volume 2
regulation 2.246.23, Disciplinary Demotion, states "when a
disciplinary demotion occurs, the salary shall be adjusted
step for step 9n the new pay grade or at any step that does
not exceed the employee's current salary nor the county's
maximum step, and as is established in the approved county pay
policy" .
If save pay is used, will the county use the maximum save pay
allowed or a partial save pay? Please explain:
3. Ix I Yes -i No Freeze Pay (any type of demotion) - will the county freeze the
incumbent's pay? Volume 2, 2.246.2 Demotion Compensation,
states " . . . if the salary is sustained at a save pay rate at
a level within the approved county range for the profile, the
county appointing authority may freeze the incumbent's pay at
the save pay step until such time as the incumbent would have
attained such step had the demotion not occurred".
• 4
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VI. REQUIRED SIGNATURES 1994
County Name Weld County Number 62
County ocia ervice ire for at
1I 03/93
hairperson, County Comm ssionersi/08/93 Date
Cons-Tahoe C . -ieu-beri-
Print Chairperson Name
SEND ORIGINAL TO MERIT SYSTEM; RETAIN COPY OF THIS DOCUMENT AND ALL ATTACHMENTS FOR
YOUR RECORDS.
5 331149
6itN
DEPARTMENT OF SOCIAL SERVICES
P.O. BOX A
GREELEY,COLORADO 80632
Administration and Public Assistance(303)352-1551
Child Support(303)352-6933
II P Protective and Youth Services(303)352-1923
Food Stamps(303)356-3850
FAX(303)353-5215
COLORADO
TO: Constance Harbert, Chairman
Weld County Board of Commissioners
FROM: Judy A. Griego, Director, Social Service
SUBJECT: Weld County Department of Social Services 94 mpe at. n Plan
DATE: November 1, 1993
Enclosed for Board approval is the Weld County Department of Social Services
1994 Compensation Plan. The Plan has been reviewed by Dave Worden, County
Personnel. After your approval, the Plan will be submitted to the Merit
System for their review and decision.
If you have any questions, please telephone me at extension 6200. Thank you.
jac
cc: Dave Worden
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