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RESOLUTION
RE: APPROVE COMMUNITY DEVELOPMENT BLOCK GRANT (CDBG) APPLICATION TO THE STATE
OF COLORADO, OFFICE OF BUSINESS DEVELOPMENT, FOR ROAD IMPROVEMENTS TO WELD
COUNTY ROAD 24 AND AUTHORIZE CHAIRMAN TO SIGN
WHEREAS, the Board of County Commissioners of Weld County, Colorado,
pursuant to Colorado statute and the Weld County Home Rule Charter, is vested
with the authority of administering the affairs of Weld County, Colorado, and
WHEREAS, the Board has been presented with a Community Development Block
Grant (CDBG) Application to be submitted to the State of Colorado, Office of
Business Development, requesting $175,000 for road improvements to Weld County
Road 24, by the County of Weld, State of Colorado, by and through the Board of
County Commissioners of Weld County, on behalf of Longmont Foods, with terms and
conditions being as stated in said application, and
WHEREAS, after review, the Board deems it advisable to approve said
application, a copy of which is attached hereto and incorporated herein by
reference.
NOW, THEREFORE, BE IT RESOLVED by the Board of County Commissioners of Weld
County, Colorado, that the Community Development Block Grant (CDBG) Application
to be submitted to the State of Colorado, Office of Business Development,
requesting $175,000 for road improvements to Weld County Road 24, by the County
of Weld, State of Colorado, by and through the Board of County Commissioners of
Weld County, on behalf of Longmont Foods, be, and hereby is, approved.
BE IT FURTHER RESOLVED by the Board that the Chairman be, and hereby is,
authorized to sign said application.
The above and foregoing Resolution was, on motion duly made and seconded,
adopted by the following vote on the 29th day of June, A.D. , 1994.
Linfl iilY/a44247 BOARD OF COUNTY COMMISSIONERS
ATTEST: WELD COUNTY. LORADOJ
Weld County Clerk to the Board � '/ R.JI/A/L/P
y/� W. H. Webster, Ch irm
BY: ( t il ctze, .)
Deputy C rk to the Board Dal K. a , Pro em
APPROV AS TO FORM: t` I . A
Georg . Baxter
1p/iJ ,euf
County A for ey Co stance L. Har rt
Barbara J. Ki meyer
940598
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HEARING CERTIFICATION
DOCKET NO. 94-51
RE: COMMUNITY DEVELOPMENT BLOCK GRANT APPLICATION FOR ROAD IMPROVEMENTS
TO WELD COUNTY ROAD 24
A public hearing was conducted on June 29, 1994, at 10:00 a.m. , with the
following present:
Commissioner W. H. Webster, Chairman
Commissioner Dale K. Hall, Pro-Tem
Commissioner George E. Baxter
Commissioner Constance L. Harbert
Commissioner Barbara J. Kirkmeyer
Also present:
Acting Clerk to the Board, Shelly Miller
County Attorney, Bruce Barker
Finance and Administration Director, Donald Warden
The following business was transacted:
I hereby certify that pursuant to a notice dated June 20, 1994, and duly
published June 23, 1994, in the Windsor Beacon, a public hearing was
conducted to consider the submission of a Community Development Block
Grant (CDBG) Application to the State of Colorado, Office of Business
Development, requesting $175,000 for road improvements to Weld County
Road 24. Donald Warden, Finance and Administration Director, made this a
matter of record and explained this grant is for economic development and
job retention for Longmont Foods. No public testimony was offered
concerning this matter. Mr. Warden requested the Board authorize the
Chairman to sign said application. Commissioner Kirkmeyer moved to
approve the submission of the Community Development Block Grant (CDBG)
Application to the State of Colorado, Office of Business Development,
requesting $175,000 for road improvements to Weld County Road 24, and to
authorize the Chairman to sign said application, based on the
recommendation from staff. The motion was seconded by Commissioner Hall,
and it carried unanimously.
This Certification was approved on the 6th day of July, 1994.
LIM%
BOARDVOD:
ATTEST: BOARD OF COUNTY COMMISSIONERS
WELD COUNTY, COLORADO
Weld County Clerk to the Board / � j, _I `r4
By:nuc - II1 (,�1�P1� W. . Webster, Chairman
Deputy Clerk to the Board
Da e K. Hal , Pro em
TAPE 1194-28 -C
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George Baxter
DOCKET #94-51 ��i2 (��
1,L .,2-1Ii� /Y 1c _
Constance L. Harbert
FI0018
Barbara J. Kirkme r (/
940598
DEPARTMENT OR AGENCY NUMBER
NAA
CONTRACT ROUTING NUMBER
Form 6-AC-021(R 5/85)
SIIO
CDBG 94-966 GRANT BUDGET LINE
O3-1 c
CONTRACT
THIS CONTRACT, made this day of 19 y¢, by and
between the State of Colorado for the use and benefit of the De artment of Local Affairs, 1313
Sherman Street, Denver, Colorado 80203, hereinafter referred to as the State, and Weld County,
hereinafter referred to as the Contractor.
WHEREAS, authority exists in the Law and Funds have been budgeted, appropriated and
otherwise made available and a sufficient unencumbered balance thereof remains available for
payment in Fund Number f OO , Appropriation Code I• `-4 , Org. No. 'FU C/1'$
, Contract Encumbrance Number C pea 5419(.9(0 ; and
WHEREAS,required approval,clearance and coordination has been accomplished from and
with appropriate agencies; and
WHEREAS, the United States Government, through the Housing and Community
Development Act of 1974 ("the Act"),Pub.L.No.93-383,as amended,has established a Community
Development Block Grant("CDBG")program and has allowed each state to elect to administer such
federal funds for its nonentitlement areas,subject to certain conditions,including a requirement that
the state's program give maximum feasible priority to activities which will benefit low- and
moderate-income families or aid in the prevention or elimination of slums or blight; the state's
program may also include activities designed to meet other community development needs having
a particular urgency because existing conditions pose a serious and immediate threat to the health
or welfare of the community where other financial resources are not available to meet such needs.
Additionally, the state's program is subject to a federal requirement that not less than seventy
percent (70%) of the aggregate amount of CDBG funds received by the state shall be used for the
support of activities that benefit persons of low- and moderate-income; and
WHEREAS, the State of Colorado has elected to administer such federal funds for its
nonentitlement areas through the Colorado Department of Local Affairs ("Department"), Division
of Local Government, and Division of Housing, pursuant to C.R.S. 1973, 24-32-106(1) (d),
24-32-304(2) (j) and 24-32-705(1) (i); and
WHEREAS,the Department has received applications from political subdivisions in Colorado
for allocations from the federal CDBG funds available to Colorado; and
WHEREAS, the Contractor is one of the eligible political subdivisions to receive CDBG
funds; and
Page 1 of 18 Pages
Cr/ 61) / 940598
WHEREAS, the Department has approved the proposed Project of the Contractor;
NOW THEREFORE it is hereby agreed that:
1. Scope of Services. In consideration for the monies to be received from the State,the
Contractor shall do,perform,and carry out, in a satisfactory and proper manner, as determined by
the State, all work elements as indicated in the "Scope of Service," set forth in Exhibit A, which is
attached hereto and is incorporated herein by reference, and is hereinafter referred to as the
"Project." Work performed prior to the execution of this Contract shall not be considered part of
this Project.
2. Responsible Administrator.The performance of the services required hereunder shall
be under the direct supervision of Donald D.Warden, an employee or agent of Contractor,who is
hereby designated as the administrator-in-charge of this Project. At any time the
administrator-in-charge is not assigned to this Project, all work shall be suspended until the
Contractor assigns a mutually acceptable replacement administrator-in-charge and the State receives
notification of such replacement assignment.
3. Time of Performance. This Contract shall become effective upon proper execution
by the State Controller of this Contract. The Project contemplated herein shall commence as soon
as practicable after the execution of this Contract and shall be undertaken and performed in the
sequence set forth in the attached Scope of Services. The Contractor agrees that time is of the
essence in the performance of its obligations under this Contract,and that completion of the Project
shall occur no later than the termination date set forth in the Scope of Services.
4. Eligibility and National Objectives. All project activities shall be eligible under
Section 105 of the Act, as amended, and all related regulations and requirements. Furthermore,
project activities shall meet the following indicated(with an"X")broad national objective(s), as set
forth in Section 104(b)(3) of the Act, as amended, and all related regulations and requirements:
X Benefit persons of low and moderate income;
Prevent or eliminate slums or blight;
Meet other community development needs having a particular urgency because
existing conditions pose a serious and immediate threat to the health or welfare of
the community where other financial resources are not available to meet such needs.
5. Obligation. Expenditure and Disbursement of Funds.
a) Prior Expenses. Expenses incurred by the Contractor in association with said
Project prior to execution of this Contract are not eligible CDBG expenditures and shall not be
reimbursed by the State.
b) Environmental Review Procedures. Funds shall not be obligated or utilized
for any activities requiring a release of funds by the State under the Environmental Review
Procedures for the CDBG program at 24 CFR Part 58 until such release is issued in writing.
Page 2 of 18 Pages
940595
Administrative costs, reasonable engineering and design costs, and costs of other exempt activities
identified in 24 CFR 58.34 (a)(1) through (8) do not require a release of funds by the State. For
categorically excluded activities listed in 58.35(a) determined to be exempt because there are no
circumstances which require compliance with any other Federal laws and authorities cited at 58.5,
the Contractor must make and document such a determination of exemption prior to incurring costs
for such activities.
c) Community Development Plan Requirement. Prior to receiving disbursements
of CDBG funds from the State,the Contractor shall identify its community development and housing
needs,including the needs of low-and moderate-income persons,and the activities to be undertaken
to meet such needs.
6. Definition of Low- and Moderate-Income Persons. Low-income and
moderate-income persons are defined, for the purposes of this contract, as those persons who are
members of low-income and moderate-income families as set forth in Exhibit B,which is attached
hereto and is incorporated herein by reference, or as subsequently promulgated in writing by the
State.
7. Citizen Participation. The Contractor shall provide citizens with reasonable notice
of, and opportunity to comment on, any substantial change proposed to be made in the use of
CDBG funds from one eligible activity to another by following the same citizen participation
procedures required for the preparation and submission of its CDBG application to the State. The
Contractor shall also comply with the procedure set forth herein regarding the modification and
amendment of this Contract.
Additionally,the Contractor shall have and follow a Citizen Participation Plan which includes
the six elements specified in Section 104(a)(3)the Act. The Citizen Participation Plan must include
a provision for at least one public hearing during the course of the Project to allow citizens to review
and comment on the Contractor's performance in carrying out the Project.
8. Residential Antidisplacement and Relocation Assistance Plan. The Contractor shall
follow a residential antidisplacement and relocation assistance plan which, should displacement
occur, provide that:
a) governmental agencies or private developers shall provide within the same
community comparable replacement dwellings for the same number of occupants as could have been
housed in the occupied and vacant occupiable low and moderate income dwelling units demolished
or converted to a use other than for housing for low and moderate income persons,and provide that
such replacement housing may include existing housing assisted with project based assistance
provided under Section 8 of the United States Housing Act of 1939;
b) such comparable replacement dwellings shall be designed to remain affordable
to persons of low and moderate income for ten (10) years from the time of initial occupancy;
c) relocation benefits shall be provided for all low or moderate income persons
who occupied housing demolished or converted to a use other than for low or moderate income
housing, including reimbursement for actual and reasonable moving expenses, security deposits,
Page 3 of 18 Pages
940599
credit checks,and other moving-related expenses,including any interim living costs; and,in the case
of displaced persons of low and moderate income, provide either:
i) compensation sufficient to ensure that, for a 5-year period, the
displaced families shall not bear, after relocation, a ratio of shelter
costs to income that exceeds 30 percent; or
ii) if elected by a family, a lump-sum payment equal to the capitalized
value of the benefits available under subclause (i) to permit the
household to secure participation in a housing cooperative or mutual
housing association;
d) Persons displaced shall be relocated into comparable replacement housing that
is:
i) decent, safe, and sanitary;
ii) adequate in size to accommodate the occupants;
iii) functional equivalent; and,
iv) in an area not subject to unreasonably adverse environmental
conditions.
Persons displaced shall have the right to elect,as an alternative to the benefits under this paragraph
to receive benefits under the Uniform Relocation Assistance and Real Property Acquisition Policies
Act of 1970, as amended, if such persons determine that it is in their best interest to do so; and,
where a claim for assistance under subparagraph d) is denied by the Contractor,the claimant may
appeal to the State, and that the decision of the State shall be final unless a court determines the
decision was arbitrary and capricious.
The Contractor shall follow the Residential Antidisplacement and Relocation Assistance Plan except
that paragraphs a) and b) shall not apply in an case in which the Secretary of the U.S.Department
of Housing and Urban Development finds, on the basis of objective data, that there is available in
the area an adequate supply of habitable affordable housing for low and moderate income persons.
A determination under this paragraph is final and nonreviewable.
9. Affirmatively FurtheringFair Housing. The Contractor shall affirmatively further fair
housing in addition to conducting and administering its Project in conformity with the equal
opportunity requirements of Title VI of the Civil Rights Act of 1964 and the Fair Housing Act, as
required herein.
10. Recovery of Capital Costs of Public Improvements. The Contractor shall not attempt
to recover any capital costs of public improvements assisted in whole or part with CDBG funds by
assessing any amount against properties owned and occupied by persons of low and moderate
income, including any fee charged or assessment made as a condition of obtaining access to such
public improvements, unless:
Page 4 of 18 Pages
940599
a) CDBG funds are used to pay the proportion of such fee or assessment that
relates to the capital costs of such public improvements that are financed from revenue sources other
than the CDBG program, or
b) for the purposes of assessing any amount against properties owned and
occupied by persons of moderate income who are not persons of low income,it certifies that it lacks
sufficient CDBG funds to comply with the requirements of subparagraph a) hereinabove.
11. Compensation and Method of Payment. The State agrees to pay to the Contractor,
in consideration for the work and services to be performed, a total amount not to exceed One
Hundred Ninety-Two Thousand Five Hundred and No/100 Dollars (8192,500). The method and
time of payment shall be made in accordance with the "Payment Method" set forth herein.
12. Financial Management. At all times from the effective date of this Contract until
completion of this Contract,the Contractor shall comply with the administrative requirements,cost
principles and other requirements set forth in the Financial Management section of the CDBG
Grantee Handbook, hereinafter referred to as the "Financial Management Requirements".
13. Payment Method. Unless otherwise provided in the Scope of Services:
a) the Contractor shall periodically initiate all drawdown requests by submitting
to the Department a written request using the State-provided form,for reimbursement of actual and
proper expenditures of State CDBG funds plus an estimation of funds needed for a reasonable
length of time.
b) The State may withhold any payment if the Contractor has failed to comply
with the Financial Management Requirements, program objectives,contractual terms,or reporting
requirements.
c) The State will withhold payment of the final five (5) percent of the total
contract amount until the Contractor has submitted and the Department has accepted all required
quarterly Financial Status Report and Performance Report information.
14. Audit.
a) Discretionary Audit. The State, through the Executive Director of the
Department, the State Auditor, or any of their duly authorized representatives, including an
independent Certified Public Accountant of the State's choosing,or the federal government or any
of its properly delegated or authorized representatives shall have the right to inspect, examine, and
audit the Contractor's (and any subcontractor's) records, books, accounts and other relevant
documents. Such discretionary audit may be requested at any time and for any reason from the
effective date of this Contract until five (5) years after the date final payment for this Project is
received by the Contractor, provided that the audit is performed during normal business hours.
b) Mandatory Audit. Whether or not the State calls for a discretionary audit
as provided above,the Contractor shall include the Project in an annual audit report as required by
the Colorado Local Government Audit Law, C.R.S. 1973,29-1-601, et sec and the Single Audit Act
Page 5 of 18 Pages
9405%
of 1984, Pub. L. 98-502, and federal and State implementing rules and regulations. Such audit
reports shall be simultaneously submitted to the Department and the State Auditor. Thereafter,the
Contractor shall supply the Department with copies of all correspondence from the State Auditor
related to the relevant audit report. If the audit reveals evidence of non-compliance with applicable
requirements, the Department reserves the right to institute compliance or other appropriate
proceedings notwithstanding any other judicial or administrative actions filed pursuant to C.R.S.
1973, 29-1-607 or 29-1-608.
15. Contractor, An Independent Contractor. Contractor shall be an independent
contractor and shall have no authorization, express or implied,to bind the State to any agreements,
settlements, liability or understanding except as expressly set forth herein.
16. Personnel. The Contractor represents that it has, or will secure at its own expense,
unless otherwise stated in the Scope of Services, all personnel, as employees or agent of the
Contractor,necessary to perform the work and services required to be performed by the Contractor
under this Contract. Such personnel may not be employees of or have any contractual relationship
with the State and no such personnel are eligible for any employee benefits, unemployment
compensation or any other benefits accorded to State employees. Contractor shall pay when due
all required employment taxes and income tax withholding. All of the services required hereunder
will be performed by the Contractor or under its supervision,and all personnel engaged in the work
shall be fully qualified and shall be authorized under State and local law to perform such services.
The Contractor is responsible for providing Workman's Compensation Coverage and Unemployment
Compensation Coverage for all of its employees to the extent required by law,and for providing such
coverage for themselves. In no case is the State responsible for providing Workman's Compensation
Coverage for any employees or subcontractors of Contractor pursuant to this agreement.
17. Contract Suspension. If the Contractor fails to comply with any contractual provision,
the State may, after notice to the Contractor, suspend the contract and withhold further payments
or prohibit the Contractor from incurring additional obligations of contractual funds, pending
corrective action by the Contractor or a decision to terminate in accordance with provisions herein.
The State may determine to allow such necessary and proper costs which the Contractor could not
reasonably avoid during the period of suspension provided such costs were necessary and reasonable
for the conduct of the project.
18. Contract Termination. This contract may be terminated as follows:
a) Termination Due to Loss of Funding. The parties hereto expressly recognize
that the Contractor is to be paid, reimbursed,or otherwise compensated with federal CDBG funds
provided to the State for the purpose of contracting for the services provided for herein or with
program income, and therefore, the Contractor expressly understands and agrees that all its rights,
demands and claims to compensation arising under this Contract are contingent upon receipt of such
funds by the State. In the event that such funds or any part thereof are not received by the State,
the State may immediately terminate or amend this Contract.
b) Termination for Cause. If, through any cause, the Contractor shall fail to
fulfill in a timely and proper manner his obligations under this Contract, or if the Contractor shall
Page 6 of 18 Pages
940599
violate any of the covenants,agreements, or stipulations of this Contract,the State shall thereupon
have the right to terminate this Contract for cause by giving written notice to the Contractor of such
termination and specifying the effective date thereof, at least five (5) days before the effective date
of such termination. In that event, all finished or unfinished documents, data, studies, surveys,
drawings, maps, models, photographs, and reports or other material prepared by the Contractor
under this Contract shall, at the option of the State,become its property, and the Contractor shall
be entitled to receive just and equitable compensation for any satisfactory work completed on such
documents and other materials.
Notwithstanding the above, the Contractor shall not be relieved of liability to the
State for any damages sustained by the State by virtue of any breach of the Contract by the
Contractor, and the State may withhold any payments to the Contractor for the purpose of setoff
until such time as the exact amount of damages due the State from the Contractor is determined.
c) Termination for Convenience. The State may terminate this Contract at any
time the State determines that the purposes of the distribution of State CDBG monies under the
Contract would no longer be served by completion of the Project. The State shall effect such
termination by giving written notice of termination to the Contractor and specifying the effective
date thereof, at least twenty(20) days before the effective date of such termination. In that event,
all finished or unfinished documents and other materials as described in subparagraph b)above shall,
at the option of the State, become its property. If the Contract is terminated by the State as
provided herein, the Contractor will be paid an amount which bears the same ratio to the total
compensation as the services actually performed bear to the total services of the Contractor covered
by this Contract, less payments of compensation previously made: Provided, however, that if less
than sixty percent (60%) of the services covered by this Contract have been performed upon the
effective date of such termination, the Contractor shall be reimbursed (in addition to the above
payment)for that portion of the actual out-of-pocket expenses(not otherwise reimbursed under this
Contract) incurred by the Contractor during the Contract period which are directly attributable to
the uncompleted portion of the services covered by this Contract. If this Contract is terminated due
to the fault of the Contractor, Paragraph 18b hereof relative to termination shall apply.
19. Modification and Amendment.
a) Modification by Operation of Law. This Contract is subject to such
modifications as may be required by changes in federal or state law or regulations. Any such
required modification shall be incorporated into and be part of this Contract as if fully set forth
herein.
b) Programmatic or Budgetary Modifications. Contractor shall follow the
revision procedures set forth in the Financial Management Requirements if programmatic or
budgetary modifications are desired:
i) The contractor must submit a written request to the Department and
obtain prior written approval from the Department under the
following circumstances:
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940598
a. unless otherwise specified in the Scope of Services, when
cumulative budgetary changes exceed five (5) percent of the
total contract amount or Five Thousand Dollars ($5,000),
whichever is less;
b. when any budget transfers to or between administration
budgetary categories are proposed;
c. when the scope, objective or completion date of the Project
changes;
d. when additional or less State funding is needed;
e. when revisions involve the transfer of amounts budgeted for
indirect costs to absorb increases in direct costs; and
f. when revisions pertain to the addition of items requiring
approval in accordance with the provisions of the subsection
of the Financial Management Requirements entitled "Cost
Principles."
ii) Under the following circumstances and in addition to the foregoing
procedure, prior approval for changes must be authorized by the
State in an amendment to this contract properly executed and
approved in accordance with applicable law:
a. when cumulative budgetary changes exceed ten (10) percent
of the total contract amount or Twenty Thousand Dollars
($20,000),whichever is greater;
b. when the scope, objective or completion date of the Project
changes substantially,as determined by the Department; and
c. when any additional State funding is needed.
Under such circumstances,the Department's approval is not binding
until memorialized in the contract amendment.
c) Other Modifications. If either the State or the Contractor desires to modify
the terms of this Contract other than as set forth in subparagraphs a and b above,written notice of
the proposed modification shall be given to the other party. No such modification shall take effect
unless agreed to in writing by both parties in an amendment to this Contract properly executed and
approved in accordance with applicable law.
20. Integration. This Contract,as written,with attachments and references, is intended
as the complete integration of all understanding between the parties at this time and no prior or
contemporaneous addition,deletion or amendment hereto shall have any force or effect whatsoever,
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940599
unless embodied in a written authorization or contract amendment incorporating such changes,
executed and approved pursuant to applicable law.
21. Reports.
a) Financial Reports. The Contractor shall submit to the Department three(3)
copies of quarterly financial status reports in the manner and method set forth in the Financial
Management Requirements.
b) Performance Reports. The Contractor shall submit to the Department three
(3) copies of quarterly performance reports and of a project completion report in a manner and
method prescribed by the Department.
22. Conflict of Interest.
a) In the Case of Procurement. In the procurement of supplies, equipment,
construction and services by the Contractor and its subcontractors, no employee,officer or agent of
the Contractor or its subcontractors shall participate in the selection or in the award or
administration of a contract if a conflict of interest, real or apparent, would be involved. Such a
conflict would arise when the employee,officer or agent; any member of his immediate family; his
partner; or an organization which employs,or is about to employ, any of the above, has a financial
or other interest in the party or firm selected for award. Officers, employees or agents of the
Contractor and its subcontractors shall neither solicit nor accept gratuities, favors or anything of
monetary value from parties or potential parties to contracts. Unsolicited items provided as gifts
are not prohibited if the intrinsic value of such items is nominal.
b) In all Cases Other Than Procurement. In all cases other than procurement
(including the provision of housing rehabilitation assistance to individuals,the provision of assistance
to businesses, and the acquisition and disposition of real property), no persons described in
subparagraph i)below who exercise or have exercised any functions or responsibilities with respect
to CDBG activities or who are in a position to participate in a decision making process or gain inside
information with regard to such activities,may obtain a personal or financial interest or benefit from
the activity,or have an interest in any contract, subcontract or agreement with respect thereto, or
the proceeds thereunder,either for themselves or those with whom they have family or business ties,
during their tenure or for one year thereafter.
i) Persons Covered. The conflict of interest provisions of this paragraph
b) apply to any person who is an employee,agent,consultant,officer,
or elected official or appointed official of the Contractor or of any
designated public agencies or subcontractors receiving CDBG funds.
ii) Threshold Requirements for Exceptions. Upon the written request
of the Contractor,the State may grant an exception to the provisions
of this subparagraph b) when it determines that such an exception
will serve to further the purposes of the CDBG program and the
effective and efficient administration of the Contractor's Project. An
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OE(ICOQ
exception may be considered only after the Contractor has provided
the following.
a. A disclosure of the nature of the conflict, accompanied by an
assurance that:
j. there has been or will be a public disclosure of the
conflict and a description of how the public disclosure
was or will be made; and
ii. the affected person has withdrawn from his or her
functions or responsibilities, or the decision making
process with respect to the specific CDBG assisted
activity in question; and
b. An opinion of the Contractor's attorney that the interest for
which the exception is sought would not violate State or local
law; and
c. A written statement signed by the chief elected official of the
Contractor holding the State harmless from all liability in
connection with any exception which may be granted by the
State to the provisions of this subparagraph b);
iii) Factors to be Considered for Exceptions. In determining whether to
grant a requested exception after the Contractor has satisfactorily met
the requirements of subparagraph ii) above, the State shall consider
the cumulative effect of the following factors, where applicable:
a. Whether the exception would provide a significant cost
benefit or an essential degree of expertise to the Project
which would otherwise not be available;
b. Whether an opportunity was provided for open competitive
bidding or negotiation;
c. Whether the person affected is a member of a group or class
of low or moderate income persons intended to be
beneficiaries of the CDBG assisted activity,and the exception
will permit such person to receive generally the same benefits
as are being made available or provided to the group or class;
d. Whether the interest or benefit was present before the
affected person was in a position as described in this
subparagraph b);
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4dnsgq
e. Whether undue hardship will result either to the Contractor
or the person affected when weighed against the public
interest served by avoiding the prohibited conflict; and
f. Any other relevant considerations.
23. Compliance with Applicable Laws. At all times during the performance of this
Contract, the Contractor and any subcontractors shall strictly adhere to all applicable federal and
State laws, orders, and all applicable standards, regulations, interpretations or guidelines issued
pursuant thereto. The applicable federal laws and regulations include:
a) National Environmental Policy Act of 1969 (42 USC 4321 et seq.), as
amended, and the implementing regulations of HUD (24 CFR Part 58) and of the Council on
Environmental Quality (40 CFR Parts 1500 - 1508) providing for establishment of national policy,
goals, and procedures for protecting, restoring and enhancing environmental quality.
b) National Historic Preservation Act of 1966(16 USC 470 et seq.),as amended,
requiring consideration of the effect of a project on any district, site, building, structure or object
that is included in or eligible for inclusion in the National Register of Historic Places.
c) Executive Order 11593, Protection and Enhancement of the Cultural
Environment,May 13, 1971 (36 FR 8921 et seq.)requiring that federally-funded projects contribute
to the preservation and enhancement of sites, structures and objects of historical, architectural or
archaeological significance.
d) The Archaeological and Historical Data Preservation Act of 1974,amending
the Reservoir Salvage Act of 1960 (16 USC 469 et seq.), providing for the preservation of historic
and archaeological data that would be lost due to federally-funded development and construction
activities.
e) Executive Order 11988,Floodplain Management,May 24, 1977(42 FR 26951
et seq.) prohibits undertaking certain activities in flood plains unless it has been determined that
there is no practical alternative, in which case notice of the action must be provided and the action
must be designed or modified to minimize potential damage.
0 Executive Order 11990,Protection of Wetlands, May 24, 1977 (42 FR 26961
et seq.) requiring review of all actions proposed to be located in or appreciably affecting a wetland.
Undertaking or assisting new construction located in wetlands must be avoided unless it is
determined that there is no practical alternative to such construction and that the proposed action
includes all practical measures to minimize potential damage.
g) Safe Drinking Water Act of 1974 (42 USC 201, 300 f et seq., 7401 et seq.),
as amended, prohibiting the commitment of federal financial assistance for any project which the
Environmental Protection Agency determines may contaminate an aquifer which is the sole or
principal drinking water source for an area.
Page 11 of 18 Pages
940599
h) The Endangered Species Act of 1973 (16 USC 1531 et seq.), as amended,
requiring that actions authorized,funded,or carried out by the federal government do not jeopardize
the continued existence of endangered and threatened species or result in the destruction or
modification of the habitat of such species which is determined by the Department of the Interior,
after consultation with the State, to be critical.
i) The Wild and Scenic Rivers Act of 1968 (16 USC 1271 et seq.),as amended,
prohibiting federal assistance in the construction of any water resources project that would have a
direct and adverse affect on any river included in or designated for study or inclusion in the National
Wild and Scenic Rivers System.
j) The Clean Air Act of 1970(42 USC 1857 et seq.),as amended, requiring that
federal assistance will not be given and that license or permit will not be issued to any activity not
conforming to the State implementation plan for national primary and secondary ambient air quality
standards.
k) HUD Environmental Criteria and Standards (24 CFR Part 51) providing
national standards for noise abatement and control,acceptable separation distances from explosive
or fire prone substances and suitable land uses for airport runway clear zones.
1) Uniform Relocation Assistance and Real Property Acquisition Policies Act
of 1970 -- Title III,Real Property Acquisition (Pub. L. 91-646 and implementing regulations at 24
CFR Part 42),providing for uniform and equitable treatment of persons displaced from their homes,
businesses,or farms by federal or federally-assisted programs and establishing uniform and equitable
land acquisition policies for federal assisted programs. Requirements include bona fide land
appraisals as a basis for land acquisition, specific procedures for selecting contract appraisers and
contract negotiations,furnishing to owners of property to be acquired a written summary statement
of the acquisition price offer based on the fair market price,and specified procedures connected with
condemnation.
m) Uniform Relocation Assistance and Real Property Acquisition Policies Act
of 1970, as amended -- Title II,Uniform Relocation Assistance (Pub. L. 91-646 and implementing
regulations at 24 CFR Part 42), providing for fair and equitable treatment of all persons displaced
as a result of any federal or federally-assisted program. Relocation payments and assistance,
last-resort housing replacement by displacing agency, and grievance procedures are covered under
the Uniform Act. Payments and assistance will be made pursuant to state or local law,or the grant
recipient must adopt a written policy available to the public describing the relocation payments and
assistance that will be provided. Moving expenses and up to$22,500 for each qualified homeowner
or up to $5,250 for each tenant are required to be paid.
n) Section 104(d)of the Housing and Community Development Act of 1974(42
USC 5301 as amended and implementing regulations at 24 CFR Part 570), providing for the
replacement of all low/moderate income dwelling units that are demolished or converted to another
use as a direct result of the use of CDBG funds,and which provides for relocation assistance for all
low/moderate income households so displaced.
Page 12 of 18 Pages
94059S
o) Davis-Bacon Fair Labor Standards Act(40 USC 276a-276a-5)requiring that,
on all contracts and subcontracts which exceed S2,000 for federally-assisted construction,alteration
or rehabilitation, laborers and mechanics employed by contractors or subcontractors shall be paid
wages at rates not less than those prevailing on similar construction in the locality as determined by
the Secretary of Labor. (This requirement applies to the rehabilitation of residential property only
if such property is designed for use of eight or more families.)
p) Contract Work Hours and Safety Standards Act of 1962(40 USC 327 et seq.)
requiring that mechanics and laborers employed on federally-assisted contracts which exceed$2,000
be paid wages of not less than one and one-half times their basic wage rates for all hours worked
in excess of forty in a work week.
q) Copeland "Anti-Kickback" Act of 1934 (40 USC 276 (c)) prohibiting and
prescribing penalties for"kickbacks"of wages in federally-financed or assisted construction activities.
r) The Lead-Based Paint Poisoning Prevention Act -- Title IV (42 USC 4831)
prohibiting the use of lead-based paint in residential structures constructed or rehabilitated with
federal assistance, and requiring notification to purchasers and tenants of such housing of the
hazards of lead-based paint and of the symptoms and treatment of lead-based paint poisoning.
s) Section 3 of the Housing and Community Development Act of 1968 (12 USC
1701 (u)), as amended,providing that, to the greatest extent feasible,opportunities for training and
employment that arise through HUD-financed projects,will be given to lower-income persons in the
unit of the project area, and that contracts be awarded to businesses located in the project area or
to businesses owned, in substantial part, by residents of the project area.
t) Section 109 of the Housing and Community Development Act of 1974 (42
USC 5309), as amended, providing that no person shall be excluded from participation (including
employment), denied program benefits or subjected to discrimination on the basis of race, color,
national origin or sex under any program or activity funded in whole or in part under Title I
(Community Development) of the Act.
u) Title VI of the Civil Rights Act of 1964 (Pub. L. 88-352; 42 USC 2000 (d))
prohibiting discrimination on the basis of race, color, religion or religious affiliation, or national
origin in any program or activity receiving federal financial assistance.
v) The Fair Housing Act (42 USC 3601-20), as amended, prohibiting housing
discrimination on the basis of race,color, religion,sex,national origin,handicap and familial status.
w) Executive Order 11246 (1965), as amended by Executive Orders 11375,
prohibiting discrimination on the basis of race, color, religion, sex or national origin in any phase
of employment during the performance of federal or federally-assisted contracts in excess of$2,000.
x) Executive Order 11063 (1962), as amended by Executive Order 12259,
requiring equal opportunity in housing by prohibiting discrimination on the basis of race, color,
religion, sex or national origin in the sale or rental of housing built with federal assistance.
Page 13 of 18 Pages
940599
y) Section 504 of the Rehabilitation Act of 1973 (29 USC 793), as amended,
providing that no otherwise qualified individual shall, solely by reason of a handicap, be excluded
from participation (including employment),denied program benefits or subjected to discrimination
under any program or activity receiving federal funds.
z) Age Discrimination Act of 1975, (42 USC 6101),as amended, providing that
no person shall be excluded from participation, denied program benefits or subjected to
discrimination on the basis of age under any program or activity receiving federal funds.
24. Monitoring and Evaluation. The State will monitor and evaluate the Contract with
the Contractor under the CDBG program. The Contract will be monitored for compliance with the
rules, regulations,requirements and guidelines which the State has promulgated or may promulgate
and will be monitored periodically during the operation of the project and upon its completion. The
Contract will also be subject to monitoring and evaluation by the U.S.Department of Housing and
Urban Development. The Contract will be evaluated to gauge its impact upon low- and
moderate-income residents of the community, slums or blighted areas, or other urgent need
conditions and for the effective and efficient utilization of CDBG funds.
25. Severability. To the extent that this Contract may be executed and performance of
the obligations of the parties may be accomplished within the intent of the Contract, the terms of
this Contract are severable,and should any term or provision hereof be declared invalid or become
inoperative for any reason, such invalidity or failure shall not affect the validity of any other term
or provision hereof. The waiver of any breach of a term hereof shall not be construed as waiver of
any other term.
26. Binding on Successors. Except as herein otherwise provided, this agreement shall
inure to the benefit of and be binding upon the parties, or any subcontractors hereto, and their
respective successors and assigns.
27. Subletting,Assignment or Transfer. Neither party nor any subcontractors hereto may
sublet, sell, transfer, assign or otherwise dispose of this Contract or any portion thereof, or of its
rights, title, interest or duties therein, without the prior written consent of the other party. No
subcontract or transfer of Contract shall in any case release the Contractor of liability under this
Contract.
28. Non-Discrimination. The Contractor shall comply with all applicable State and
Federal laws, rules, regulations and Executive Orders of the Governor of Colorado involving non-
discrimination on the basis of race, color, religion, national origin, age, handicap or sex. In
compliance with Paragraph 5 of the Special Provisions section of this contract,Contractor agrees to
consider minorities or minority businesses as employees, specialists, agents, consultants or
subcontractors under this Contract. Contractor may utilize the expertise of the State Minority
Business Office within the Office of the Governor for assistance in complying with the non-
discrimination and affirmative action requirements of this contract and applicable statutes.
29. Excessive Force. In accordance with section 519 of Public Law 101-144, the HUD
Appropriations Act, and Section 906 of Cranston-Gonzalez Affordable Housing Act of 1990, the
Contractor has adopted and is enforcing a policy prohibiting the use of excessive force by law
Page 14 of 18 Pages
940599
enforcement agencies within its jurisdiction against any individuals engaged in nonviolent civil rights
demonstrations; and has adopted and is enforcing a policy of enforcing applicable state and local
laws against physically barring entrance to or exit from a facility or location which is the subject of
such non-violent civil rights demonstration within its jurisdiction.
30. Lobbying. The Contractor assures and certifies that:
a) No Federal appropriated funds have been paid or will be paid,by or on behalf
of the undersigned, to any person for influencing or attempting to influence an officer or employee
of any agency, a Member of Congress, an officer or employee of Congress, or an employee of a
Member of Congress in connection with the awarding of any federal contract, the making of any
federal grant, the making of any federal loan, the entering into of any cooperative agreement, and
the extension, continuation, renewal, amendment, or modification of any federal contract, grant,
loan, or cooperative agreement.
b) If any funds other than federal appropriated funds have been paid or will be
paid to any person for influencing or attempting to influence an offer or employee of any agency,
a Member of Congress, an officer or employee of Congress, or an employee of a Member of
Congress in connection with this federally funded contract, grant, loan, or cooperative agreement,
it shall complete and submit Standard Form-LLL, "Disclosure Form to Report Lobbying," in
accordance with its instructions.
c) It shall require that the language of this certification be included in the award
documents for all subawards at all tiers (including subcontracts, subgrants, and contracts under
grants, loans, and cooperative agreements) and that all subrecipients shall certify and disclose
accordingly.
d) It understands that this certification is a material representation of fact upon
which reliance was placed when this transaction was made or entered into. Submission of this
certification is a prerequisite for making or entering into this transaction imposed by section 1352,
title 31, U.S. Code. Any person who fails to file the required certification shall be subject to a civil
penalty of not less than $10,000 and not more than $100,000 for each such failure.
31. Applicant Statement of Assurances and Certifications. The Contractor has previously
signed an"Applicant Statement of Assurances and Certifications"which is hereby incorporated and
made a part of this contract by reference.
32. Survival of Certain Contract Terms. Notwithstanding anything herein to the contrary,
the parties understand and agree that all terms and conditions of this contract and the exhibits and
attachments hereto which may require continued performance or compliance beyond the termination
date of the contract shall survive such termination date and shall be enforceable by the State as
provided herein in the event of such failure to perform or comply by the Contractor or its
subcontractors.
Page 15 of 18 Pages
940599
Form 6-AC-02a(Rev.1,93)
SPECIAL PROVISIONS
CONTROLLER'S APPROVAL
1. This contract shall not be deemed valid until it shall have been approved by the Controller of the State of Colorado or such
assistant as he may designate. This provision is applicable to any contract involving the payment of money by the State.
FUND AVAILABILITY
2. Financial obligations of the State of Colorado payable after the current fiscal year are contingent upon funds for that
purpose being appropriated,budgeted and otherwise made available.
BOND REQUIREMENT
3. If this contract involves the payment of more than fifty thousand dollars for the construction,erection,repair,maintenance,
or improvement of any building,road,bridge,viaduct,tunnel,excavation or other public work for this State,the contractor shall,before
entering upon the performance of any such work included in this contract,duly execute and deliver to the State official who will sign the
contract,a good and sufficient bond or other acceptable surety to be approved by said official in a penal sum not less than one-half of
the total amount payable by the terms of this contract. Such bond shall be duly executed by a qualified corporate surety conditioned upon
the faithful performance of the contract and in addition,shall provide that if the contractor or his subcontractors fail to duly pay for any
labor,materials,team hire,sustenance,provisions,prevendor or other supplies used or consumed by such contractor or his subcontractor
in performance of the work contracted to be done or fails to pay any person who supplies rental machinery,tools,or equipment in the
prosecution of the work the surety will pay the same in an amount not exceeding the sum specified in the bond,together with interest
at the rate of eight percent per annum. Unless such bond is executed,delivered and filed,no claim in favor of the contractor arising
under such contract shall be audited,allowed or paid. A certified or cashier's check or a bank money order payable to the Treasurer
of the State of Colorado may be accepted in lieu of a bond. This provision is in compliance with CRS 38-26-106.
INDEMNIFICATION
4. To the extent authorized by law,the contractor shall indemnify,save and hold harmless the State,its employees and agents,
against any and all claims,damages,liability and court awards including costs,expenses,and attorney fees incurred as a result of any act
or omission by the contractor,or its employees,agents,subcontractors,or assignees pursuant to the terms of this contract.
DISCRIMINATION AND AFFIRMATIVE ACTION
5. The contractor agrees to comply with the letter and spirit of the Colorado Antidiscrimination Act of 1957,as amended,and
other applicable law respecting discrimination and unfair employment practices(CRS 24-34-402),and as required by Executive Order,
Equal Opportunity and Affirmative Action,dated April 16, 1975. Pursuant thereto,the following provisions shall be contained in all State
contracts or subcontracts.
During the performance of this contract,the contractor agrees as follows:
(a) The contractor will not discriminate against any employee or applicant for employment because of race,creed,color,
national origin,sex,marital status,religion,ancestry,mental or physical handicap,or age. The contractor will take affirmative
action to insure that applicants are employed,and that employees are treated during employment,without regard to the above
mentioned characteristics. Such action shall include,but not be limited to the following employment upgrading,demotion,
or transfer,recruitment or recruitment advertisings;lay-offs or terminations;rates of pay or other forms of compensation;and
selection for training,including apprenticeship. The contractor agrees to post in conspicuous places,available to employees
and applicants for employment, notices to be provided by the contracting officer setting forth provisions of this non-
discrimination clause.
(b) The contractor will,in all solicitations or advertisements for employees placed by or on behalf of the contractor,state that
all qualified applicants will receive consideration for employment without regard to race,creed,color,national origin,sex,
marital status,religion,ancestry,mental or physical handicap,or age.
(c) The contractor will send to each labor union or representative of workers with which he has a collective bargaining
agreement or other contract or understanding,notice to be provided by the contracting officer,advising the labor union or
workers'representative of the contractor's commitment under the Executive Order,Equal Opportunity and Affirmative Action,
dated April 16,1975,and of the rules,regulations,and relevant Orders of the Governor.
(d) The contractor and labor unions will furnish all information and reports required by Executive Order,Equal Opportunity
and Affirmative Action of April 16,1975,and by the rules,regulations and Orders of the Governor,or pursuant thereto,and
Page 16 of 18 Pages
940599
will permit access to his books,records,and accounts by the contracting agency and the office of the Governor or his designee
for purposes of investigation to ascertain compliance with such rules,regulations and orders.
(e) A labor organization will not exclude any individual otherwise qualified from full membership rights in such labor
organization,or expel any such individual from membership in such labor organization or discriminate against any of its
members in the full enjoyment of work opportunity because of race,creed,color,sex,national origin,or ancestry.
(f) A labor organization,or the employees or members thereof will not aid,abet,incite,compel or coerce the doing of any
act defined in this contract to be discriminatory or obstruct or prevent any person from complying with the provisions of this
contract or any order issued thereunder,or attempt,either directly or indirectly,to commit any act defined in this contract to
be discriminatory.
(g) In the event of the contractor's non-compliance with the non-discrimination clauses of this contract or with any of such
rules,regulations,or orders,this contract may be cancelled,terminated or suspended in whole or in part and the contractor
may be declared ineligible for further State contracts in accordance with procedures,authorized in Executive Order,Equal
Opportunity and Affirmative Action of April 16, 1975 and the rules, regulations, or orders promulgated in accordance
therewith,and such other sanctions as may be imposed and remedies as may be invoked as provided in Executive Order,Equal
Opportunity and Affirmative Action of April 16,1975,or by rules,regulations,or orders promulgated in accordance therewith,
or as otherwise provided by law.
(h) The contractor will include the provisions of paragraphs(a)through(h)in every sub-contract and subcontractor purchase
order unless exempted by rules,regulations,or orders issued pursuant to Executive Order,Equal Opportunity and Affirmative
Action of April 16,1975,so that such provisions will be binding upon each subcontractor or vendor. The contractor will take
such action with respect to any sub-contracting or purchase order as the contracting agency may direct,as a means of enforcing
such provisions,including sanctions for non-compliance;provided,however,that in the event the contractor becomes involved
in,or is threatened with,litigation,with the subcontractor or vendor as a result of such direction by the contracting agency,
the contractor may request the State of Colorado to enter into such litigation to protect the interest of the State of Colorado.
COLORADO LABOR PREFERENCE
6a. Provisions of CRS 8-17-101&102 for preference of Colorado labor are applicable to this contract if public works within
the State are undertaken hereunder and are financed in whole or in part by State funds.
b. When construction contract for a public project is to be awarded to a bidder,a resident bidder shall be allowed a preference
against a non-resident bidder from a state or foreign country equal to the preference given or required by the state or foreign country
in which the non-resident bidder is a resident. If it is determined by the officer responsible for awarding the bid that compliance with
this subsection .06 may cause denial of federal funds which would otherwise be available or would otherwise be inconsistent with
requirements of federal law,this subsection shall be suspended,but only to the extent necessary to prevent denial of the moneys or to
eliminate the inconsistency with federal requirements(CRS 8-19-101 and 102).
GENERAL
7. The laws of the State of Colorado and rules and regulations issued pursuant thereto shall be applied in the interpretation,
execution and enforcement of this contract. Any provision of this contract whether or not incorporated herein by reference which
provides for arbitration by any extra-judicial body or person or which is otherwise in conflict with said laws,rules,and regulations shall
be considered null and void. Nothing contained in any provision incorporated herein by reference which purports to negate this or any
other special provision in whole or in part shall be valid or enforceable or available in any action at law whether by way of complaint,
defense or otherwise. Any provision rendered null and void by the operation of this provision will not invalidate the remainder of this
contract to the extent that the contract is capable of execution.
8. At all times during the performance of this Contract,the Contractor shall strictly adhere to all applicable federal and state
laws,rules,and regulations that have been or may hereafter be established.
9. The signatories hereto aver that they are familiar with CRS 18-8-301,et.seq.,(Bribery and Corrupt Influences)and CRS
18-8-401,et.seq.,(Abuse of Public Office),and that no violation of such provisions is present.
10. The signatories aver that to their knowledge,no state employee has a personal or beneficial interest whatsoever in the
service or property described herein.
Page 17 of 18 Pages
940599
IN WITNESS WHEREOF,the parties hereto have executed this Contract on the day first above written.
Contractor:
(Full Legal Name)Weld County STATE OF COLORADO
ROY ROMER,GOVERNOR
P.O.Box 758 1
Greeley,CO 80632 By. - rQ '
•5 Executive Direct
Position(Title)
Department of Local Affairs
84-6000813
Sod/Jpy�Sau/d?Number or FFedeN®ID...Number //,,,,
By: �t/l ""' V 'V�-.�1'V'7 -WP
�99
Its: ('/Oi*i 2✓h to / aid
Corporation:)
Attest
/4//111444
Attest(Seal)
Byn
Corporate Secretary,or Equivalent, -�- -1
Town/City/County Clerk
APPROVALS
CPATEttRAnCreNTION CONTROLLER
ATTMIEY GENTL
ALVIN E. MASSENBU1iGi ` CONTRQI L FF+t
Assistant Attomey General " Ot D W�
General Legal Services _ Zti.
Page 18 of 18 Pages
940598
EXHIBIT A
Scope of Services
94059S
EXHIBIT A
1. SCOPE OF SERVICES
A. General Provisions. This project consists of providing a Community
Development Block Grant ( "CDBG") to the Contractor to assist with public
infrastructure improvements in support of ConAgra Poultry Company (the
Firm) , a turkey grower operation. The Firm has committed to retain its
facility in Weld County, Colorado. The purpose of the project is to
encourage economic diversification and job retention which addresses the
CDBG program objective of benefit to low- and moderate-income persons in
Weld County, subject to the following provisions:
B. Specific Provisions. The following specific provisions are hereby made
a part of this Scope of Services .
1 . The CDBG grant amount shall not exceed One Hundred Ninety-Two
Thousand Five Hundred and No/100 Dollars ($192 , 500) .
2 . The CDBG grant shall assist with the following infrastructure
improvements:
a. construction of 2 miles of new pavement on Weld County Road 24
(currently a dirt road) between Weld County Roads 19 and 23 .
The project consists of installing a pavement section
consisting of a 6" thickness of crushed aggregate base
material on the existing subgrade and paving with a 3" thick
application of hot-layed asphaltic concrete for a 24' width.
Crushed aggregate shoulders up to 4' wide will be provided on
each side of the roadway; and
b. administrative costs incurred by Weld County.
3 . In the event Contractor needs to hire a subcontractor not employed
by Weld County, Davis-Bacon wages would apply for any services over
$2 ,000 provided by a single contractor. Services provided by
public service, in which a public service company services its own
equipment, shall be exempt from Davis-Bacon wage requirements. Any
contract for work that shall be completed by person(s) other than
forced account labor shall be awarded using a competitive bid
process with the Contractor being obligated to award the bid to the
lowest qualified bidder meeting the Contractor's specifications.
4 . Contractor shall ensure that project plans and specifications are
reviewed and approved by the appropriate regulatory agencies prior
to disbursal of funds to Contractor.
5. Contractor shall maintain written evidence of Contractor's project
leveraging. Such documentation shall be in the amount of Two
Hundred Sixty-Four Thousand Five Hundred Three and No/100 Dollars
($264 ,503) utilized toward infrastructure improvements (and
Page 1 of 4 pages
940593
documented by invoices and corresponding reimbursement checks) .
Contractor's project leveraging shall be utilized to reconstruct
Weld County Road 24 between Weld County Roads 13 and 19 with a 2 '
thick layer of pavement for the 24' wide pavement.
•
Land is not being acquired for this project; therefore, acquisition
requirements shall not apply.
6 . The Firm shall submit to Contractor a resolution from ConAgra
Poultry Company's Board of Director's or similar documentation
which authorizes Michael Strear to sign the application and
contract documents. ConAgra Poultry Company will also need to
provide documentation of its authority to transact business in
Colorado since the business was incorporated in Delaware.
This documentation shall be submitted to the Office of Business
Development prior to the disbursement of CDBG funds.
7 . Contractor and Firm shall execute a written agreement ( "Agreement" )
which includes the following:
a. The Firm commits to retain a minimum of thirteen ( 13 )
existing, full-time jobs. Agreement shall require that at
least eighty-five percent (85%) of the existing, full-time
jobs retained by the Firm are filled by low-to-moderate income
persons.
b. The Firm shall be required in the Agreement to make every
effort to maintain a level of operation that would support
such levels of full employment, hereinafter determined to be
at least thirteen ( 13) full-time positions.
c. The Firm shall allow Contractor and CDBG program
representatives to make on-site visits to verify CDBG program
information if reasonable notice has been provided by
Contractor.
d. The Agreement shall state the Firm expressly acknowledges that
such infrastructure improvements would not have been
undertaken but for the Firm's contractual commitment to
perform all of the Firm's obligations thereunder. The
Agreement shall require a commitment by the Firm to retain its
operations located in Weld County, Colorado, upon timely
completion of regulatory and legal aspects and infrastructure
improvements required by the project.
The Agreement must be executed and submitted to the Office of
Business Development prior to distribution of CDBG funds.
8 . Contractor shall ensure that any business that utilizes any of the
infrastructure improvements being constructed with funds provided
under this Contract, in whole or in part, executes a written
contract with Contractor committing to provide at least fifty-one
percent (51%) of all of the jobs created/retained as a result of
Page 2 of 4 pages
9405pj
CDBG funds to low- and moderate-income individuals. This
requirement applies for a three year period following the
completion of construction of the CDBG activities stated herein.
Contractor shall submit a report in a manner and method prescribed
by the Office of Business Development to the Office of Business
Development on a quarterly basis, no later than the thirtieth
(30th) day of the month after the end of each calendar quarter of
the contract period and continuing after the contract period for
the timeframe delineated above.
9. Contractor certifies that the project and terms under which
assistance is to be provided are appropriate and necessary due to
insufficient funds in Contractor's operating budget.
10 . Contractor shall notify the Office of Business Development in
writing of an event of Firm's non-performance as described in this
Contract herein within ten ( 10) calendar days of such event.
11 . Contractor shall notify the Office of Business Development in
writing of changes in this project's funding commitments negotiated
by and between the Contractor and other funding sources. The
amount, terms and conditions of this grant are based, in part, on
the participation of public and private financing. Any change in
participation may materially affect the state's ability to
participate as stated herein and shall require state approval .
12 . In the event total project funds are less than $457 , 003 , funds for
project costs shall be reduced proportionately from all funding
sources.
C. Time of Performance. The project shall commence upon the date of
execution of this Contract. The Contract shall expire within one ( 1)
year of the date of this Contract. Any request(s) for a contract
extension by the Contractor shall be submitted to the Office of Business
Development at least thirty ( 30) days prior to the expiration of the
Contract with a full justification for the extension request.
D. Budget.
Uses: Sources: Amount:
Infrastructure improvements CDBG* $175,000
CONTRACTOR** $264,503
Administration CDBG $ 17 ,500
TOTAL $457,003
*See Specific Provision B. 2 .a. of this exhibit for further definition.
**See Specific Provision B.5. of this exhibit for further definition.
Page 3 of 4 pages
940599
E. Payment Schedule. All payments to the Contractor shall be made in
accordance with provisions set forth in Paragraph 13 within the main
body of this Contract, except for the requirements that the state
withhold a five percent (5%) retention payment which is herein waived.
F. Contract Monitoring. The Office of Business Development or its agent
shall monitor this project at least once during the Contract period and
as needed.
G. Reporting Schedule. The Contractor shall provide quarterly financial
and program reports to the Office of Business Development in accordance
with the provisions set forth in Paragraph 21 within the main body of
this Contract.
H. Contract Requirements. The Contractor shall submit all documentation
required by this Contract, as applicable, to the Office of Business
Development except for the Audits required in Paragraph 14 within the
main body of this Contract.
Page 4 of 4 pages
940599
EXHIBIT B
Definition of Low and Moderate Income Households and Persons
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Amillull
940519
EE 8E 88 RE El RE EE EE EE EE EE 8R RE IR RE RE p EE
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94059`3
PUBLIC NOTICE
AND
NOTICE OF PUBLIC HEARING
Docket No. 94-51
The County of Weld plans to submit a Community Development Block Grant
(CDBG) application to the State of Colorado, Office of Business Development.
CDBG funds are intended to provide decent housing, suitable living environments
and economic opportunities, principally for low and moderate income persons
through rehabilitation and preservation, economic/job development and public
facility improvements. It is estimated that $10,588,000 will be available
statewide for the "Small Cities" CDBG program. Approximately one-third of the
appropriation will be available for economic development projects.
The application being considered would request $175, 000 for road
improvements to Weld County Road 24. It is estimated that approximately 62.5%
of the funds would benefit low and moderate income persons. Permanent
involuntary displacement of neighborhood persons or businesses is not
anticipated. Should it later become necessary to consider such displacement,
alternatives will be examined to minimize the displacement. If no feasible
alternatives exist, required/reasonable benefits will be provided to those
displaced to mitigate adverse effects and hardships. Any low and moderate income
housing which is demolished or converted will be replaced.
A public hearing will be held at 9:00 a.m. on Wednesday, June 29, 1994, in
the First Floor Hearing Room, Weld County Centennial Complex, 915 10th Street,
Greeley, Colorado, to obtain citizen views and to respond to proposals and
questions related to:
► The proposed CDBG application for road improvements to
Weld County Road 24.
► Community development and housing needs, including the
needs of low and moderate income persons, as well as
other needs in the community that might be addressed
through the CDBG program.
► The performance of the County of Weld in carrying out
its community development responsibilities.
Written comments are also welcome and must be received by June 29, 1994,
at 9:00 a.m. in the Clerk to the Board's Office, 915 Tenth Street, Greeley,
Colorado 80631. Oral and written comments will be considered in deciding
whether to submit an application for the proposed project. Written summary
information will be available at Room 316, 915 Tenth Street, Greeley, Colorado,
on June 20, 1994, until June 29, 1994, at which time a CDBG application shall be
submitted to the state. Information on the application and request for financial
assistance will be available for public review at Room 316, 915 10th Street,
Greeley, Colorado, after June 29, 1994.
940595
Information and records regarding Weld County's proposed and past use of CDBG
funds are available at Room 316, 915 Tenth Street, Greeley, Colorado, during
regular office hours. Advance notice is requested.
WELD COUNTY, COLORADO
BOARD OF COUNTY COMMISSIONERS
BY: DONALD D. WARDEN
CLERK TO THE BOARD
BY: Carol A. Harding
Deputy Clerk to the Board
DATED: June 20, 1994
PUBLISHED: June 23, 1994, in the Windsor Beacon
940598
AFFIDAVIT OF PUBLICATION
• STATE OF COLORADO
ss
EMPISILOMGE •The proposed CDBG appk- COUNTY OF WELD
AID cation for road Improvements
NOTICE OF PUBIS to WeldCounty Road 24.
HEARING I, ROGER A. LIPKER, of said County of Weld, being duly
Community development
Docket No.94-51 and housing needs,including sworn,say that I am publisher of
the needs of low and moder-
The County of Weld plans to ate income persons,as well
submit a Community as other needs in the corn- WINDSOR BEACON
Development Block Grant munity that might be
(CDBG) application to the addressed through the
State bl Colorado, Office Of CDBG program. a weekly newspaper having a general circulation in said
Business Development. County and State, published in the town of WINDSOR, in
CDBG bands an rased to • The performance of the
provide decent hosting,suit- Co ntIts of Weld
carrying
said County and State; and that the notice, of which the
able living environnsnts and outannexed is a true copy, has been published in said weekly
sentesponsibilities.
eommmicopportunities,prin-
for / successive weeks, that the notice was
cipaly for low and moderate Written comments are also
income persons through welcome and must be published in the regular and entire issue of every number of
rehabilitation and preserve- received by June 29, 1994, the paper during the period and time of publication, and in
lion. economic4ob develop- at 9:00 a.m. in the Clerk to
ment and public facility, the Board's Office.915Tenth the newspaper proper and not in a supplement, and that
Improvements. It is estmat-. Street, Greeley, Colorado the first publication of said notice was in said paper bearing
ad that$10,588,000 will be 60631. Oral and written
available statewide for the the date of the
Comments will be considered
"Small Cities. CDBG pro- mdscidingwhether to submit 22,x.day of A.D., 19 91/and the
gram. Approximately one' an application for the pro-
third of the appropriation will last publication earing the date of the
be available for economic posed project Written sum-
mary information will be day of A.D., 19 and that
development projects. _
l bleatRo, 316,Greeley,
the said WINDSOR BEACON has been published
Tenth Street, Greeley,
The application being per"' Colorado,on Jane 20,1994, continuously and uninterruptedly for the period of 5
steered would request until June 29,1994,at which.
$176,000 for road Improve- time a CDBG application consecutive weeks, in said County and State, odor to the
mantis to Weld County Road seen be submitted to the date of first publication of said notice, and the same is a
24. It is estimated that state. Information on-the
approximately 62.5%of the application and request for newspaper within the meaning of an Act to regulate printing
tends would benefit low and financial assistance will be of legal notices and advertisements, approved May 18,
moderate income persons. available for public realm at
Permanent involuntary di- 1931 and all prior acts so far as in force.
Room-316,915 10th Street,
placement of neighborhood
persons or businesses is not Greeley, Coloretlo, after
anticipated. Should b later June 29,1994. 1
i became necessary to son Information and records / _
eider such displacement, regarding Weld County's pro-
alternatives lute be examined posed and past use of CDBG ISHER
to minimize the displace- funds are available at Room
met If no feasible edema- 316, 915 Tenth Street,I
Wee exist. required/reason' Subscribed and sworn to before me this 2 7 ay of
able benefits will be provided regular during
u CIV
to those displaced to mitigate Advance nr office e hours. 10-r�L 19 —/ `
adverse effects and hard- notice is requested. //� ,/�
ship:.Any low and moderate WELD COUNTY, COL- ,i"/ /J4pj t� . ,�7iL7�fn.•r
Income housing which is SAW �CLLl-
berrroished or converted will BOARD OF COUNTY coin- NOTARY PUBLIC
tea replaced. MISSIONERS
A public hearing will be held M Cornmission ex Tres -L� . I .
et 9A0 am.on Wednesday, BY:DONALD D.WARDEN My P (/ '
June 29, 1994, in the First CLERK TO THE BOARD C G,.,
Floor Hearing Room, Weld BY:Carol A.Harding
Cowry Centennial Complex, Deputy Clerk to the Board
915 10th Street, Greeley.
Colorado, to obtain Wean ,
DATED:June 20,1994
views and to respond to pro-
posals and questions related Published In the Windsor
to: Bacon on June 23,1994.
9`vu9S
STATE OF COLORADO
Office of Business Development
TO: Alice Kotrilik, Office of Business Development
FROM: Donald D. Warden, Director of Finance and Administration
DATE June 20, 1994
•
"Small Cities"Community Development Block Grant Program
1993
APPLICATION MATERIALS
for Economic Development Projects
Contents
White
Application White
Applicant Statement of Assurances and Certifications Yellow
Citizen Participation Plan Goid
Public Notice and Notice of Hearing Pink
Community Development Plan reen
Residential Antidisplacement/Relocation Assistance Plan G Glue
Intergovernmental Agreement
•
•
State of Colorado
Office of Business Development
Community Development Block Grant
APPLICATION
for
Economic Development Projects
Enclosed is a Community Development Block Grant (CDBG) application. A complete application consists
of:
1. Application Forms. Three signed originals and three copies of any requisite attachment.
2. Applicant Statement of Assurances and Certifications. Three copies with original signatures.
3. •Citizen Participation Plan. Two copies with original signatures. Applicant shall give citizens,
particularly low to moderate income persons, reasonable notice of and the opportunity to comment
on any substantial change proposed to be made with CDBG funds. Notice should include information
on location of public records concerning uses, proposed and past, of CDBG funds. In the'case of a
multi-jurisdictional application, all directly participating jurisdictions are required to have a CP-plan
and to submit it with the application.
4. Public Hearing. At least one public hearing must be held prior to the submission of an application.
Adequate Notice of Public Hearing must be published at least once in a newspaper of general
circulation(minimum of one per county) at least S days prior to public hearing. Please return proof
of publication of the public hearing to the Office of Business Development.
5. Community Development Plan. Two copies with original signatures. Applicant shall submit a
Community Development Plan prior to receiving disbursement of CDBG funds. Applicant shall
identify its community development and housing needs,including needs of low and moderate income
persons, as well as the activities to be undertaken to meet such needs. The plan should address
community objectives for a minimum period of one year.
6. Intergovernmental Agreement. Required only in the case of a multi-jurisdictional application. Two
copies of a fully executed, legally binding cooperation agreement between the designated lead
jurisdiction and all other directly participating municipalities and counties. This agreement must
authorize the lead jurisdiction to act in a representative capacity for all of the participants and specify
that the lead jurisdiction is assuming the overall responsibility for ensuring that the entire project is
carried out in accordance with all program requirements.
7. Residential Antidisplacement and Relocation Assistance Plan. Two copies of the signed Plan. In the
case of a multi jurisdictional application, all directly participating jurisdictions are required to have
an Antidisplacement and Relocation Plan and to submit it with the application.
Upon receipt, the Office of Business Development shall date and sign the documents. The documents and
application will be forwarded to the State Attorney General and State Controller for signature. A fully
executed copy of the documents will then be returned to the applicant.
Please address complete application to:
Business Finance Section
Office of Business Development
1625 Broadway, Suite 1710
Denver, Colorado 80202
(303) 892-3840
State of Colorado
Office of Business Development
COMMUNITY DEVELOPMENT BLOCK GRANT APPLICATION
APPLICATION #:
(OBD USE)
APPLICANT: Weld County COUNTY: Weld
ADDRESS: P.O. Box 758
Greeley, CO 80632
CONTACT: Donald D. Warden PHONE: ( 303 ) 356-4000 Ext. 4218
PROJECT TITLE: Roadway Improvement - Weld County Road 24
TYPE OF
ASSISTANCE: Economic Development AMOUNT REQUESTED: $192,500.00'=.
PROJECT DESCRIPTION: Please indicate what is to be done, how it is to be accomplished and cost
verification for the project activity.
Project includes the resurfacing of Weld County Road (WCR) 24 between WCR's 13
and 19 with a 2" thick layer of pavement and construction of new pavement on
WCR 24 between WCR's 19 and 23. Total costs per Weld County Public Works
Director of $439,503. Work to be accomplished by county forces .
1
f1
PROPOSED PROJECT ACTIVITIES AND BUDGET
PROJECT PROJECT STATE OTHER PROJECT FUNDING
AL I IVITIES COSTS CDBG Amount Source Status
Working Capital
Fixed Assets
Site Improvements
Administration $ 17,500 $ 17,500
Other — Infrastructure $439,503 $175,000 $264,503 County Committed
$457,003 Totals $264,503
$192,500
1
•
BACKGROUND INFORMATION:
a. Current Population: 143,000 1. Prop. Tax Rate/Assess. Val: 22.457/$1,107,
b. # L/M Persons: 78,650 (est) g. Bonded Indebtedness: —0—
c. % L/M Persons: 55% (est) h. Sales Tax % /Revenue: n/a
d. County Work Force: 71,347 i. Current Annual Budget:$75,459,450
e. Current Unemployment: 4.8%
PROJECT REVIEW FACTORS
PROJECT IMPACT
1. Please describe how the project will meet national objectives. (Low/Mod Income Benefit/Slum
Blight/Urgent Need)
Project will serve low to moderate income employees and their families.
•
2. To what extent will the project's activities benefit low to moderate income persons? How will results
and benefits be documented?
13 of 16 employees, or 81. 25%, of Longmont Foods benefiting from job
retention are low to moderate income persons. Results and benefits
will be documented by income verification forms all of employees impacted
by project.
3. How will the project contribute to consistency of community efforts?
Project will contribute to consistency of community efforts by improving
roadway infrastructure and retaining existing job base in county.
•
4. Will any program income be received? (Program income means amounts generated from the use of
CDBG funds, including both CDBG grant funds and previously received program income.)
Yes X No
If yes, how will the retained program income be used?
To continue the activity from which program income was derived.
To carry out an activity other than the one from which the program income was derived.
Describe the activity to be carried out.
Improvement of roadway will be done by county forces.
5. Describe additional public benefits, if any.
Roadway improvement will benefit general traveling public using Weld
County Road 24.
PUBLIC/PRIVATE LEVERAGING
1. Describe local public and private financial commitments that have been secured.
Weld County has committed and appropriated $264,503 for this project.
2. What efforts have been made to obtain private financing or involve the business community?
None
3. What local incentives have been offered?
None other than road improvements.
4. Specify the type of collateral,guarantees or other security offered.
None.
3
•
5. Describe past and current economic development projects that have been undertaken,within the last
five years, (not including project at hand), by the applicant.
. Weld County Revolving Loan Fund
. Funding of Greeley/Weld County Economic Development Action Partnership
. Development of 160—acre industrial park
. Enterprise Zone Administration
MANAGEMENT CAPACITY •
1. Please describe your proposed administrative structure. Specify who is responsible for completing
defined tasks and the respective qualifications. Include those responsibilities that would be assigned
to consultants or contractors and how these people would be selected.
Administration of CDBG will be done by Donald Warden, Weld County Director
of Finance and Administration. Mr. Warden has administered numerous CDBG
grants in his 23 years experience in county government.
George Cicof£, Weld County Public Works Director, will supervise actual
roadway improvements. Mr. Cicoff is a PE with over 20 years of public
works experience in city and county government.
2. Define the means for cost determinations and identify budget allocations.
Cost determinations based upon unit costs value for like work done by
Weld County Public Works Department. Budget allocations are as follows :
Administration $ 17,500.00
Labor $ 55,470.00
Equipment 127,936.00
Materials 256,097.00
TOTAL $ 457,003.00
3. Provide a timetable for project accomplishments and completion of regulatory requirements.
Entire project, including regulatory requirements, will be completed
prior to September 30, 1994.
•
•
•
4. Would activities proposed to be funded by CDBG funds involve construction or installation of
equipment? If so, what actions will be taken to ensure compliance with federal labor standards? If
project involves construction, attach a map which illustrates the site. Were efforts made to privately
finance construction?
•
. No installation of equipment.
. See attached site plan map.
. No private financing was considered, since project is public roadway.
5. Does the project have potential environmental impacts?
Is an Air Quality Permit required? No
Is an historic building involved? No
Is the project in a floodplain? No
Is a water discharge permit needed? No
Are hazardous substances used? No
6. Describe how the project would address job creation, list types of jobs and training needs.
Project will allow for the retention of 16 jobs at Longmont Foods in
a live turkey operation.
The application and the obligations hereunder shall be governed,construed and enforced in accordance with
the laws of the State of Colorado. To the best of my knowledge and belief,statements in this application are
true and correct and its submission with attached Statement of Assurances and Certifications has been duly
authorized by the governing body of all participating jurisdictions.
167-171
Chairman, Board of June 29, 1994
County Cnmmiccinnarc
Signature, Chief Elected Official Title Date
5
BUSINESS SERVED: LONGMONT FOODS - PHASE 1
PROJECT DESCRIPTION: This project includes the resurfacing of Weld County Road
24 between Weld County Roads 13 and 19. A 2" thick hot-layed asphaltic concrete
pavement will be used to overlay the existing 24' wide pavement. Additional
stone and crushed aggregate will be applied to the shoulders to reestablish the
uniform cross section. Width of the shoulders will vary to meet the existing
conditions. The total length of the project is three miles . The typical cross
section of the overlay area and location map are shown on the attached sketch.
PHASE 1 COST ESTIMATE
Labor $ 14, 752. 00
Equipment 31, 314.00
Materials 147, 501.00
TOTAL $193,567. 00
Davis-Bacon Wages Rates will not apply to this project which will be constructed
by county personnel.
BUSINESS SERVED: LONGMONT FOODS - PHASE 2
PROJECT DESCRIPTION: This project will provide for the construction of a new
pavement on Weld County Road 24 between Weld County Roads 19 and 23 . The project
length is two miles. The project consists of installing a pavement section
consisting of a 6" thickness of crushed aggregate base material on the existing
subgrade and paving with a 3" thick application of hot-layed asphaltic concrete
for a 24' width. Crushed aggregate shoulders up to 4 ' wide will be provided on
each side of the roadway. The shoulder width will vary to meet the existing
conditions. The typical cross section of this new construction is shown on the
attached diagram. The location of the project is also indicated on the attached
drawing.
PHASE 2 COST ESTIMATE PROJECT FUNDING
Administration $ 17,500.00
Labor 40, 718.00 State Funds $192,500.00
Equipment 96, 622.00 . County Funds 264,503.00
Materials 108,596. 00
TOTAL $263, 436.00 TOTAL $457, 003. 00
COMBINED PROJECT COSTS - LONGMONT FOODS, PHASES 1 AND 2
PROJECT COST ESTIMATE PROJECT FUNDING
Administration $ 17, 500. 00
Labor 55, 470.00 State Funds $192, 500.00
Equipment 127, 936.00 County Funds 264,503 . 00
Materials 256,097.00
TOTAL $457, 003. 00 TOTAL $457, 003 . 00
Administrative costs of $17,500.00 are to cover the cost of the following
activities: set up a record keeping system; environmental review; preparation
of contract documents; fulfilling special conditions of the contract; documenting
acquisition requirements; documentation of Davis-Bacon wage rates; completion and
submittal of quarterly reports; verification of jobs and low- to moderate-income
benefits ; completion of close-out documents; audit requirements; and indirect
costs per OMB A-87.
WELD COUNTY
WELD COUNTY ROAD 24
PROJECT COST $ 175,000
1
a
PROJECT LIMITS
I
,.
TCR 24- -
Z li
r�(1, • IANCMONT FOODS ^1
VI A A A A
u j a u
I _ 3 MILES I - 2 Mrtx5 -I ,;
OVERLAY AREA NEW CONSTRUCTION
•
VARIES --
VARIES 24 FEET -
2" OVERLAY
OVERLAY AREA
TYPICAL CROSS SECTION
VARIES 1
4 FEET
24 FEET
3' NEE PAVING .•
(,. 8' Ti ...
NEW CONSTRUCTION
TYPICAL CROSS SECTION
WELD COUNTY ROAD 24 FROM WCR 13 TO NCR 19 WILL NEED A STRUCTURAL OVERLAY
TO MEET A TWENTY YEAR DESIGN.
WELD COUNTY ROAD 24 FROM NCR 19 TO NCR 23 TILL NEED TO BE PAVED TO MEET
TRAFFIC VOLUME CRITERIA.
i CS
DEPARTMENT OF ENGINEERING
PHONE (303) 356-4000, EXT. 4750
P.O. Box 758
GREELEY, COLORADO 80632
WIDc.
COLORADO
June 17 , 1994
I HEREBY CERTIFY that the attached are the minimum engineering requirements and
specifications in order to improve Weld County Road 24 between Weld County Road
13 and Weld County Road 19 in order to adequately accommodate the industrial
and commercial use of this public road.
These Minimunf requirements will provide acceptable access to the specific
business prop rty in order for the firm to remain in business .
•
George Cicof PE
Hello