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HomeMy WebLinkAbout910051.tiff RESOLUTION RE: APPROVE CONTRACT BETWEEN CHILD ABUSE RESOURCE EDUCATION, INC. AND THE DEPARTMENT OF SOCIAL SERVICES, AND AUTHORIZE CHAIRMAN TO SIGN WHEREAS, the Board of County Commissioners of Weld County, Colorado, pursuant to Colorado statute and the Weld County Home Rule Charter, is vested with the authority of administering the affairs of Weld County, Colorado, and WHEREAS, the Board has been presented with a contract between Child Abuse Resource and Education, Inc. and the Department of Social Services , for the calendar year of 1991, with the terms and conditions being as stated in said Contract, and WHEREAS, after review, the Board deems it advisable to approve said Contract, a copy of which is attached hereto and incorporated herein by reference. NOW, THEREFORE, BE IT RESOLVED by the Board of County Commissioners of Weld County, Colorado, that the 1991 Child Abuse Resource and Education, Inc. Contract be, and hereby is, approved. BE IT FURTHER RESOLVED by the Board that the Chairman be, and hereby is , authorized to sign said Contract. The above and foregoing Resolution was, on motion duly made and seconded, adopted by the following vote on the 14th day of January, A.D. , 1991. BOARD OF COUNTY COMMISSIONERS ATTEST: //(/;�/ /�y WELD COUNTY OLORADO Weld County Clerk to the Board / Cord Lacy hairman By: Deputy lerk to the Boar Ge e Ken edy, Pro- em \ APPROVED AS T FORM: / Constance L. Harbert Ce://At County Attorney C. W. Kirby / /O W. H. We ster 910051 imoRrinDuni ���'��• To Tom David _ _ Date__ January 4, 199.1_ _ Weld County Attorney COLORADO From Gene McKenna, Director, Social Services Subject: 1991 CY Contract with Child Abuse Resource and Education, Inc. Tom — Please find attached the 1991 contract for CARE. It is very similar to the previous years. The amount budgeted for the 1991 calendar year is $32,400. After your review, i.f everything is okay, please submit to our Commissioner Board for their review and decision. GM:jac cc: Dan Fowler Enclosure 910051 CONTRACT THIS CONTRACT, made this 1st day of ,ianuary 1`:91 and between the Weld County Department of Social Services, 315 North 11th Avenue, Greeley, Colorado, 60631, hereinafter referred to as the County, and Child Abuse Resource and Education, Inc. , Post Office Box 945, Greeley, Colorado, 80632, hereinafter referred to as the Contractor. WHEREAS, authority exists in the Law and funds have been budgeted, appropriated and otherwise made available and a sufficient unencumbered balance thereof remains available for payment, and WHEREAS, required approval , clearance and coordination has been accomplished from and with appropriate agencies, and WHEREAS, under Provision of the Federal Social Security Act, Title II: the U.S. Code of Federal Regulations (CFR) , Title 45, Chapter II, Part 228, et. sec. , and other federal rules derived from the aforesaid Social Security Act, the State secures federal financial participation for information and referral services, and WHEREAS, the State is authorized to provide social services to individuals and families under 26-1-111 and 26-2-222, C.R.C. 1973, as amended, and WHEREAS, those persons eligible for information and referral services are eligible as provided under Title II of the Social Security Act and in accordance with the rules of the state including those persons eligible under the service category without regard to income, and WHEREAS, provisions of Federal and State Law and Rules and any amendments thereto require that certain conditions be met in order for the County to receive State and Federal matching funds for purchased services and such conditions must be continuously met, and WHEREAS, after making maximum utilization of and coordination with other public and volunteer agencies providing similar or related services which may be available without additional cost, the County has established that this Contract is necessary to provide these services and that these services are not available without cost. NOW, THEREFORE, it is hereby agreed that in consideration of the mutal undertakings, promises, and agreements, hereinafter set forth, the County and the Contractor agree as follows: 1. Subject to its other provisions, the term of the Contract shall be from the 1st day of 1 CIv°51 2. This Contract is subject to the provisions of 45CFR228, relevant provisions of CRS 1973, Chapter 26 as amended, Title XX State Plan as amended, and relevant State rules and regulations, as the same shall be amended from time to time. 3. Subject to the terms and conditions set forth in this Contract and Exhibits A and B attached hereto, incorporated herein by reference and made a part hereof, the County agrees to purchase for and the Contractor agrees to furnish to eligible recipients, as determined by the Agent, the necessary services, hereinafter referred to as "Purchased Services," as determined by the County and provided for in this Contract. a. The purchased services to be provided to all eligible recipients under this Contract are limited to, but need not include, all of those listed below: 1) Provisions of information on child abuse and neglect to other agencies, community organizations and educational facilities to facilitate appropriate referral and/or their working with clients. 2) Telephone consultation and referral services to concerned citizens and troubled parents. 3) Media releases (newspapers and radio). 4) Pamphlet and poster distribution. See Exhibit B for detailed budget information. b. The totalamount of this Contract is not to exceed See Exhibit B for detailed budget information. c. Reimbursement will be for actual reasonable and necessary costs incurred for services described herein and will be made monthly upon receipt of a monthly statement of costs submitted by the Contractor to the County at the end of each month except that the total reimbursement for services which the Contractor agrees to provide for the full period of the Contract is not to exceed $32,410.01 Costs expended pursuant to this Contract shall be solely for the cost of the purchased services as provided herein and other activities which are essential to the management and support of such services. 2 NOW, THEREFORE, .c is further mutually agreed as follows: 1 . DUTIES OF THE CONTRACTOR 1. Provide necessary services at the location shown as the address of the Contractor or anywhere within Weld County. 2. Conform with and abide by all State and Federal laws, rules, and regulations, as such may be amended from time to time, and which shall be binding on the Contractor and control in any disputes concerning this Contract. 3. Meet the requirements of and maintain all necessary current licenses and comply with the rules of the State applicable to this Contract and otherwise meet State and Federal standards in order to provide the services specified in this Contract. 4. Abide by all applicable provisions of Title VI and VII of the Federal Civil Rights Act of 1964 and regulations of the Department of Health and Human Services promulgated pursuant thereto. 5. Maintain fiscal books, records, documents, other evidence, accounting procedures and practices which: a. Sufficiently and properly reflect all direct and indirect costs of any nature incurred in the performance of this Contract. b. Shall be subject at all reasonable times to inspection, review or audit by the County, the State, Federal officials and/or others authorized in writing by the County. All exceptions of a monetary nature resulting from such reviews, inspections and audits shall be subject to recoupment. c. Shall be sufficient to provide statistical data of a nautre on a regular basis to produce fiscal statistical reports at times prescribed by and on forms furnished by the County. 6. Maintain service program records and other evidence as provided on Exhibit A, Methods of Evaluation for Performance Objectives. 7. The Contractor will obtain, and maintain at all times during the term of this Contract, a fidelity bond covering the activities of any of its officers or agents responsible for the implementation and/ or administration of this Contract in an amount sufficient to make reparations for any wrongful acts, omissions, or other defalcations 3 (-) IC05I of the Contractor 8. No duties or obligations of the Contractor under this Contract shall be assigned without the express written approval of the County. Any subcontracts permitted by this Contract are subject to the requirements of 45 CFR part 228. The Contractor is responsible for the performance of any subcontractor. 9. No fees shall be imposed by the Contractor related to services provided under this Contract. II. DUTIES OF THE COUNTY 1. County agrees to: a. Determine eligible recipients. 1) Those persons eligible for information and referral services are eligible as provided under Title XX of the Social Security Act and in accordance with the rules of the state including those persons eligible under the service category without regard to income, and including any person who needs information to utilize available resources and community services to meet their needs. b. Report purchased services on the proper document as prescribed by the County Department of Social Services. c. Monitor said purchased services for quality and effectiveness at least every six months in order to determine if established purposes are met. d. Provide consultation and technical assistance to providers of purchased services. III. GENERAL PROVISIONS IT IS FURTHER UNDERSTOOD BY COUNTY AND CONTRACTOR THAT: 1. All books, records and other documents relevant to this Contract shall be retained for five years or until a federal audit is completed, whichever occurs later, after the final payment under this Contract, and State, Federal auditors and any person duly authorized by the State shall have full access to and the right to examine any of said materials during said period. 4 2. All applicable Federal and State laws and regulations regarding the confidentiality of the books, records and documents aforementioned will be complied with. 3. The funds used to match Federal monies for use in purchasing services shall not be Federal funds and nor shall these funds be used to match any other Federal monies. 4. This Contract may be cancelled or terminated by either the County or the Contractor during the term of this Contract; however, the party seeking to terminate or cancel this Contract must give written notice of its intention to do so to the other party at its address herein- above stated, at least sixty (60) days prior to the effective date of cancellation or termination. 5. This Contract contains the entire understanding between the parties and no modification, amendment, renovation, renewal or other alter- ation to this Contract shall be deemed valid or of any force or effect whatsoever, unless mutually agreed upon by the parties and embodied in writing. 6. It is understood and agreed that in the event State and Federal funds are not obtained and continued at an aggregate level sufficient to allow for the purchase of the indicated quantity and quality of purchased services, the obligations of each party hereunder shall thereupon be terminated, provided that any formation of this Contract shall be without prejudice to any obligations or liabilities of either party already accrued prior to such termination. 7. Incorrect payments to the Contractor due to omission, error, fraud, or defalcation shall be recovered from said Contractor either by deduction from subsequent payments or by the County as a debt due to the State and the Agent in proportion to the amount paid by each respectively. 8. In no event shall the Contractor be considered nor act directly or indirectly as an employee, servant or agent of the County or any of its agencies, but shall be deemed an independent contractor for all purposes. 9. The violation of any of the mutual undertaking or agreements, duties, 5 q 1QC61 and/or general provisions of this Contract snail be grounds for ter- minating the Contract upon sixty (60) days written notice to the other party. The waiver of any violation shall not be construed as a waiver of any other or subsequent violation. If the party in violation of the Contract does not furnish satisfactory evidence of compliance within sixty (60) days, this Contract shall , at the end of such sixty (60) day period terminate and only such obligations as have accrued through the end of such period shall be binding upon the parties hereto. 10. Should Federal audits result in recoupment of funds from Social Services such total amounts shall be recouped from the Contractor except where such recoupments are due to improper authorizations by the County. DISCRIMINATION AND AFFIRMATIVE ACTION 1 . The Contractor agrees to comply with the letter and spirit of the Colorado Antidiscrimination Act of 1957, as amended, and other applicable law respecting discrimination and unfair employment practices (24-34-401 , CRS 1973, as amended) , and as required by Executive Order, Equal Opportunity and Affirmative Action, dated April 16, 1975. Pursuant thereto, the following provisions shall be contained in all County contracts or sub-contracts. a) The Contractor will not discriminate against any employee or applicant for employment because of race, creed, color, national origin, sex, marital status, religion, ancestry, mental or physical handicap, or age. The Contractor will take affirmative action to insure that applicants are employed, and that employees are treated during employment, with regard to the abovementioned characteristics. Such action shall include, but not be limited to the following: employment, upgrading, demotion, or transfer, recruitment or recruitment advertisings; lay-offs or terminations; rates of pay or other forms of compensation; and selection for training, including apprenticeship. The Contractor agrees to post, in conspicuous places, available to employees and applicants for employment, notices to be provided by the contracting officer setting forth provisions of this non-discrimination clause. b) The Contractor will , in all solicitations or advertisements for employees placed by or on behalf of the Contractor, state that all qualified 6 applicants will receive consideration for employment without regard to race, creed, national origin, sex, marital status, religion, ancestry, mental or physical handicap, or age. c) The Contractor will send to each labor union or representative of workers with which he has collective bargaining agreements or other conteacts or understandings, notice to be provided by the contracting officer, advising the labor union or workers' representative of the contractor's committment under the Executive Order, Equal Opportunity and Affirmative Action, dated April 16, 1975, and of the rules, regulations, and relevant Orders of the Governor. d) The Contractor and labor unions will furnish all information and reports required by Executive Order, Equal Opportunity and Affirmative Action of April 16, 1975, and by the rules , regulations and Orders of the Governor, or pursuant thereto, and will permit access to his books, records, and accounts by the contracting agency and the Office of the Governor or his designee for purposes of investigation to ascertain compliance with such rules, regulations and orders. e) A labor organization will not exclude any individual otherwise qualified from full membership rights in such labor organization, or expel any such individual from membership in such labor organization or discriminate against any of its members in the full enjoyment of work opportunity, because of race, creed, color, sex, national origin, or ancestry. f) A labor organization, or the employees or members thereof will not aid, abet, incite, compel or coerce the doing of any act defined in this Contract to be discriminatory or obstruct or prevent any person from complying with the provisions of this Contract or any order issued there- under, or attempt, either directly or indirectly, to commit any act defined in this Contract to be discriminatory. GENERAL 1 . The laws of the State of Colorado and rules and regulations issued pur- suant thereto shall be applied in the interpretation, execution and enforcement of this Contract. Any provision of this Contract whether or not incorporated herein by reference, which provides for arbitration by any extra-judicial body or person or which is otherwise in conflict 7 with sai, laws, rules and regulations, shall be considered null and void. Nothing contained in any provision incorporated herein by reference which purports to negate this or any other special provision in whole or in part shall be valid or enforceable or available in any action at law whether by way of complaint, defense or otherwise. Any provision rendered null and void by the operation of this provision will not invalidate the remainder of this Contract to the extent that the Contract is capable of execution. 2. The signatories hereto aver that they are familiar with 18-8-301, et. seq. , (Bribery and Corrupt Influence) and 18-8-401 et. seq. , (Abuse of Public Office) , CRS 1973 as amended, and that no violation of such provisions is present. 3. The signatories aver that to their knowledge, no state nor county employee has any personal or beneficial interest whatsoever in the service or property described herein. IN WITNESS WHEREOF, the parties hereto have executed this Agreement on the day first above written. ADopc:A(-r WE COUNTY DE/PARTMENT OF SOCIAL SERVICES CHILD /11505E RESOUP,CE AIM EDUCATION, INC. eStAR----4V944 ELT' e Fichenna, ecCcr i3 d President /70/ -4214-142 ---- — i is to 'i;d T;E, C4.acr icint J, , c of our Commissioners / l ATTEST: / /AI/ WELD COUNTY CLERK,TO TI-47730A10. BY: it J-4/7/ chl-7K- e 77:cr DEPUTY CLERK TO THE BOARD 8 q I occo 1 I, CI P, J-c ivl' v^� Vv( n 5\ Qt Child Advocacy resource and education, Inc. 1001 9th Avenue — P.O. Box 945 — Greeley, Colorado 80632 - (303) 356-6751 July 6, 1990 Board of County Commissioners Post Office Box 758 Greeley, Colorado 80632 Attn: C. W. Kirby Dear Mr. Kirby: In response to your letter for our funding request, I am submitting the following informations 1. The total 1991 budget is attached. 2. Program description is as follows: a) COMMUNITY EDUCATION - includes lectures, inservices to professionals and interested community members; written materials and films to all persons regarding proper reporting procedures and general information on child abuse issues. Presentations can be specific according to the concerns/ interests fo audience with regards to topic, length and modalities used in the program. PREVENTIVE PROGRAMS FOR CHILDREN - this facet of community education has become outrageously popular. The statistics achieved for 1990 were double what we estimated. This program reached nearly 10,000 children during the past year. Again, our goal is to become a regular part of the curriculum in all kindergarten, second, fourth and sixth graders in Weld County. b) PARENTING CLASSES - varying levels and types of parenting classes are offered four times a week, with the addition of two extra classes specifically for the Greeley agencies to refer clients to, in order to prevent and elimate duplication of services, "Greeley Transitional House," A Woman's Place" and county probation officers have utilized these classes specifically designed for short term or transient clients. We hope to offer two new parenting courses throughout the upcoming year for which . the community has expressed great need - "Teen Parents" and "Parents of Teens" will be offered at several locations, if funding for expansion of this program allows. We continue to evaluate with pre/post tests and have also participated in the development of an assessment tool in conjunction with Colorado State University. 916951. A UNITED WAY AGENCY `� 11. °11 Board of County Commissio.._rs July 6, 1990 Page Two c) CHILDREN'S CREATIVE PLAY GROUP - this program offers education to children who are victims of abuse/neglect and assists these children in rebuilding/establishing their personal power through esteem-raising activities, identifying emotions and learning how and who to talk with. The children's program expands in accordance with the addition of parenting classes, since they run simultaneously. This program plans to expand to provide structured activities for children under four and also to creaste a curriculum for the children of families who have been attending "CARE" for a number of years. d) VOLUNTEER PROGRAM INCREASE - currently, there are families receiving advocate and volunteer assistance in the home for one to ten hours a week. We would like to increase this volunteer program and continue to offer services to families in south county. In addition, we train and supervise 25 - 30 children's program volunteers and hope to add a volunteer component specifically for high risk children under the age of eight. 3. We are taking active steps to seek alternative forms of funding. Grants that have been received or have been submitted include: International Foresters Victims Assistance Law Enforcement Fund Colorado Trust Foundation U.S. West. Greeley Exchange Club Colorado Woman's Foundation Victim's of Crime Act Fund Littler Foundation Loughlin Trust Fund • 4. The following goals are our anticipated 1991 achievements: a) Increase the total number of contacts within the community of Weld County through a varienty of methods including: mall shows, county fairs, conference presentations, seminars and preventation programs. b) Continue expansion of our prevention programs throughout the county to the children of Weld. Measures are planned to contact and encourage schools currently not participating-to take part in the prevention of abuse. c) Increase the number of community members to become volunteers with programs and families, including bi-lingual volunteers and advocates throughout the county. Volunteer opportunities will hopefully expand to include one-to-one work with high risk children under the age of eight. d) Continue contact with professionals through inservices, participation on panels whose focus is abuse/neglect and information pamphlets. To expand on presentations provided to university students planning on entering the human services field. eV, CT-1 Board of County Commissioners July 6, 1990 Page Three e) Offer one eight week class in the South County/Fort Lupton area quarterly. f) To respond to community needs by the provision of two new classes "Teen Parents" and "Parents of Teens". 5. Programs will be monitored with the following evaluation methods: a) Monthly reports submitted to Weld County Department of Social Services. b) Random sampling of education, law enforcement and community groups who have had programs presented. c) Review of correspondence from outside agencies concerning development and implementation of programs. d) Networking with Social Services and other related human service agencies regarding their prespective on the unmet needs of clients to assist in the development, implementation and assessment of new programs. e) Parenting classes give pre/post tests on concepts learned and offer assessment on empathy level, appropriate expectations and non-violent discipline techniques upon entering and leaving the program coursework. f) Evaluatons will be provided to all classrooms/agencies participating in prevention programs. These will be turned over to both supervisory and funding committees for the purpose of program assessment. g) Assessment currently being developed to evaluate children's program implementation. 6. Any budget cuts would cause proportionately restricted programs. Currently children's groups are implemented and supervised by a "CARE" staff member - and volunteers. Due to the growth in prevention, an assistant for the children's program is needed-in order to responsibly and consistently supervise each program (prevention and intervention) . There would also be limitations on new classes that could be offered. - Limited children's groupds due to inability to implement both facets of children's program properly, which would be reflected in parent group attendance - New, unmet needs ("Teen Parents", "Parents of Teens") would continue to be unmet if program expansion is not financially possible. - South county classes would not be as frequent, if at all. Any cuts below 90% would mean we could not offer current programs. cr u l -1 Board of County Commissioners July 6, 1990 Page Four 7. For funds received from Weld County sources, please see the attached information. We hope that these responses adequately answer your inquires. Please contact us with any questions or comments that need clarification. Sincerely, LL-Jr NISLiN\CA. C t\_ Kristin-/Jan Draper Susan Tennessen Children's Program Director Parent Program Director C_V! ^ u.➢ - • Child Advocacy Resource & Education, Inc . Proposed Budget for 1991 1 . The total 1991 Budget: Requested increase in funding is $460 . 00 per month State share S368 . 00 Weld County increase $92 .00 per month. 1991 Income: Weld County-Funds projected to receive in 1991 35 , 400 United Way 36 ,893 City Of Greeley 5,000 Aims General Cont 1 ,000 Fundraisers , Net 6 , 500 Interest Income 1,000 Total Projected Revenues : 85 ,793 Expenses: Salaries & Wages 55 , 456 Employee Benefits 2, 185 Payroll Taxes 4, 925 Supplies 4 , 510 Insurance-General 640 Insurance-Liability 1,360 Telephone & Answering Svc. 1, 943 Postage 248 Occupancy 13,000 Maintenance-Equipment 50 Printing 420 Travel 1 ,850 Conferences 650 Dues 85 Advertising 2,000 Miscellaneous 500 Total Projected Expenses: 89, 821 Excess Expenses over Revenues ( 4,028 ) 4a,-, Cf-16 d- NARRATII/E AND OBJEC_ /ES Community Education and Awareness Program for Child Abuse and Neglect Child Advocacy Resource and Education, Inc. , will continue to promote awareness of the issues involved with child abuse and neglect to fostl a comprehensive response to the problem throughout Weld County. Goal, include the following: 1) &hence education and recognition .of child abuse/neglect .and child .safety. . 2) Increase motivation to act to protect a child. 3) Develop systems of early deter ion of the high-risk parent/child and offe.r intervention to prevent serious abuse and neglect. ?) Provide prevention/Late venter on programs for children teaching then how to protect the selves .in dangerous physical, sexual, emotional, and neglectful situations. 5) Provide lectures; in-se-vice presentations, rrater'_als and films to p=iTsons in a professional res risibility .over children, regarding resorting necessity and procedure, early detection of at-risk children, and mobilizing their protection. (These .include the areas of law, raadici ne, .day c`re, public service areas, etc.)-- 6) Provide parents and c=runitv with support systems (Parents Anonytrous, phone lines, volunteers) to reduce risk for abuse and to pLi...,ute the health and welfare of children. • 7) Provide parenting education for the high-risk and abusive parent, whereby weekly classes enable parents to learn appropriate rrethm of discipline and c^.ilce=ring, greatly .reducing the risk for abuse/neglect. (program description attached using our. foam narre .of Child Pbuse Resource. . . .) 8) Provide intervention groups to children.who are at-risk or are currently being victimized by a form of cold abuse/neglect to teach then how to. re a tize chi d abuse and reject it as having to be a part of their lives - using art, stories, films, pup-ets,. .and group time. 0 -- _ 1 _ - -- • Y . .. .. • 'yC� af t itt I. t" r ... • . .cf4 Mr - ' ..�� 3. �.E' ��rY »- b'sl sS�tiWa�' " *O+t..: �;. .. 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Box 945 — Greeley, Colorado 80632 - (303) 356-6751 EXHIBIT A Methods of Evaluation for Performance Objectives The following will be used for monitoring and evaluating the success of the purchase of services agreement for community education and awareness of child abuse and neglect: 1) Monthly report submitted to Weld County Department of Social Services. 2) Random sampling of educational, law enforcement, and community groups who have had programs presented by Child Advocacy Resource and Education, Inc. , for eval- uation of service. 3) Review of evaluation materials and correspondence from outside agencies regarding services received. 4 ) Ongoing consultation with supervising staff through Weld County Protective Services concerning development and implementation of programs. r�x:a+�u..scs:r�:__�c-�:.1rJ^rr.�d^♦,--rrTLS]ra.^.^�..�1-�-�'LA...__ .. _ -vC^-i:i-tts.'A•-atv.ma �.•, tJ �•:.1r 4vE`�_r ! `•.�o ..�.� Hello