HomeMy WebLinkAbout910051.tiff RESOLUTION
RE: APPROVE CONTRACT BETWEEN CHILD ABUSE RESOURCE EDUCATION, INC. AND THE DEPARTMENT
OF SOCIAL SERVICES, AND AUTHORIZE CHAIRMAN TO SIGN
WHEREAS, the Board of County Commissioners of Weld County, Colorado, pursuant
to Colorado statute and the Weld County Home Rule Charter, is vested with the
authority of administering the affairs of Weld County, Colorado, and
WHEREAS, the Board has been presented with a contract between Child Abuse
Resource and Education, Inc. and the Department of Social Services , for the calendar
year of 1991, with the terms and conditions being as stated in said Contract, and
WHEREAS, after review, the Board deems it advisable to approve said Contract,
a copy of which is attached hereto and incorporated herein by reference.
NOW, THEREFORE, BE IT RESOLVED by the Board of County Commissioners of Weld
County, Colorado, that the 1991 Child Abuse Resource and Education, Inc. Contract
be, and hereby is, approved.
BE IT FURTHER RESOLVED by the Board that the Chairman be, and hereby is ,
authorized to sign said Contract.
The above and foregoing Resolution was, on motion duly made and seconded,
adopted by the following vote on the 14th day of January, A.D. , 1991.
BOARD OF COUNTY COMMISSIONERS
ATTEST: //(/;�/ /�y WELD COUNTY OLORADO
Weld County Clerk to the Board /
Cord Lacy hairman
By:
Deputy lerk to the Boar Ge e Ken edy, Pro- em \
APPROVED AS T FORM:
/ Constance L. Harbert
Ce://At
County Attorney C. W. Kirby
/ /O
W. H. We ster
910051
imoRrinDuni
���'��• To Tom David _ _ Date__ January 4, 199.1_ _
Weld County Attorney
COLORADO From Gene McKenna, Director, Social Services
Subject: 1991 CY Contract with Child Abuse Resource and Education,
Inc.
Tom — Please find attached the 1991 contract for CARE. It is very similar
to the previous years. The amount budgeted for the 1991 calendar year is
$32,400. After your review, i.f everything is okay, please submit to our
Commissioner Board for their review and decision.
GM:jac
cc: Dan Fowler
Enclosure
910051
CONTRACT
THIS CONTRACT, made this 1st day of ,ianuary 1`:91 and between the Weld
County Department of Social Services, 315 North 11th Avenue, Greeley, Colorado, 60631,
hereinafter referred to as the County, and Child Abuse Resource and Education, Inc. ,
Post Office Box 945, Greeley, Colorado, 80632, hereinafter referred to as the
Contractor.
WHEREAS, authority exists in the Law and funds have been budgeted, appropriated
and otherwise made available and a sufficient unencumbered balance thereof remains
available for payment, and
WHEREAS, required approval , clearance and coordination has been accomplished
from and with appropriate agencies, and
WHEREAS, under Provision of the Federal Social Security Act, Title II: the
U.S. Code of Federal Regulations (CFR) , Title 45, Chapter II, Part 228, et. sec. ,
and other federal rules derived from the aforesaid Social Security Act, the State
secures federal financial participation for information and referral services, and
WHEREAS, the State is authorized to provide social services to individuals
and families under 26-1-111 and 26-2-222, C.R.C. 1973, as amended, and
WHEREAS, those persons eligible for information and referral services are
eligible as provided under Title II of the Social Security Act and in accordance
with the rules of the state including those persons eligible under the service
category without regard to income, and
WHEREAS, provisions of Federal and State Law and Rules and any amendments
thereto require that certain conditions be met in order for the County to receive
State and Federal matching funds for purchased services and such conditions must
be continuously met, and
WHEREAS, after making maximum utilization of and coordination with other
public and volunteer agencies providing similar or related services which may
be available without additional cost, the County has established that this Contract
is necessary to provide these services and that these services are not available
without cost.
NOW, THEREFORE, it is hereby agreed that in consideration of the mutal
undertakings, promises, and agreements, hereinafter set forth, the County and
the Contractor agree as follows:
1. Subject to its other provisions, the term of the Contract shall be from
the 1st day of
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CIv°51
2. This Contract is subject to the provisions of 45CFR228, relevant
provisions of CRS 1973, Chapter 26 as amended, Title XX State Plan
as amended, and relevant State rules and regulations, as the same shall
be amended from time to time.
3. Subject to the terms and conditions set forth in this Contract and
Exhibits A and B attached hereto, incorporated herein by reference and
made a part hereof, the County agrees to purchase for and the Contractor
agrees to furnish to eligible recipients, as determined by the Agent,
the necessary services, hereinafter referred to as "Purchased Services,"
as determined by the County and provided for in this Contract.
a. The purchased services to be provided to all eligible recipients
under this Contract are limited to, but need not include, all of
those listed below:
1) Provisions of information on child abuse and neglect to other
agencies, community organizations and educational facilities
to facilitate appropriate referral and/or their working with
clients.
2) Telephone consultation and referral services to concerned citizens
and troubled parents.
3) Media releases (newspapers and radio).
4) Pamphlet and poster distribution.
See Exhibit B for detailed budget information.
b. The totalamount of this Contract is not to exceed
See Exhibit B for detailed budget information.
c. Reimbursement will be for actual reasonable and necessary costs
incurred for services described herein and will be made monthly
upon receipt of a monthly statement of costs submitted by the
Contractor to the County at the end of each month except that the
total reimbursement for services which the Contractor agrees to
provide for the full period of the Contract is not to exceed
$32,410.01
Costs expended pursuant to this Contract shall be
solely for the cost of the purchased services as provided herein
and other activities which are essential to the management and
support of such services.
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NOW, THEREFORE, .c is further mutually agreed as follows:
1 . DUTIES OF THE CONTRACTOR
1. Provide necessary services at the location shown as the address of
the Contractor or anywhere within Weld County.
2. Conform with and abide by all State and Federal laws, rules, and
regulations, as such may be amended from time to time, and which
shall be binding on the Contractor and control in any disputes
concerning this Contract.
3. Meet the requirements of and maintain all necessary current
licenses and comply with the rules of the State applicable to
this Contract and otherwise meet State and Federal standards in
order to provide the services specified in this Contract.
4. Abide by all applicable provisions of Title VI and VII of the
Federal Civil Rights Act of 1964 and regulations of the Department
of Health and Human Services promulgated pursuant thereto.
5. Maintain fiscal books, records, documents, other evidence, accounting
procedures and practices which:
a. Sufficiently and properly reflect all direct and indirect costs
of any nature incurred in the performance of this Contract.
b. Shall be subject at all reasonable times to inspection, review
or audit by the County, the State, Federal officials and/or
others authorized in writing by the County. All exceptions of
a monetary nature resulting from such reviews, inspections and
audits shall be subject to recoupment.
c. Shall be sufficient to provide statistical data of a nautre
on a regular basis to produce fiscal statistical reports at
times prescribed by and on forms furnished by the County.
6. Maintain service program records and other evidence as provided on
Exhibit A, Methods of Evaluation for Performance Objectives.
7. The Contractor will obtain, and maintain at all times during the
term of this Contract, a fidelity bond covering the activities of
any of its officers or agents responsible for the implementation and/
or administration of this Contract in an amount sufficient to make
reparations for any wrongful acts, omissions, or other defalcations
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of the Contractor
8. No duties or obligations of the Contractor under this Contract shall
be assigned without the express written approval of the County.
Any subcontracts permitted by this Contract are subject to the
requirements of 45 CFR part 228. The Contractor is responsible for the
performance of any subcontractor.
9. No fees shall be imposed by the Contractor related to services provided
under this Contract.
II. DUTIES OF THE COUNTY
1. County agrees to:
a. Determine eligible recipients.
1) Those persons eligible for information and referral services
are eligible as provided under Title XX of the Social Security
Act and in accordance with the rules of the state including
those persons eligible under the service category without regard
to income, and including any person who needs information to
utilize available resources and community services to meet
their needs.
b. Report purchased services on the proper document as prescribed by
the County Department of Social Services.
c. Monitor said purchased services for quality and effectiveness at
least every six months in order to determine if established purposes
are met.
d. Provide consultation and technical assistance to providers of
purchased services.
III. GENERAL PROVISIONS
IT IS FURTHER UNDERSTOOD BY COUNTY AND CONTRACTOR THAT:
1. All books, records and other documents relevant to this Contract
shall be retained for five years or until a federal audit is completed,
whichever occurs later, after the final payment under this Contract,
and State, Federal auditors and any person duly authorized by the
State shall have full access to and the right to examine any of said
materials during said period.
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2. All applicable Federal and State laws and regulations regarding the
confidentiality of the books, records and documents aforementioned
will be complied with.
3. The funds used to match Federal monies for use in purchasing services
shall not be Federal funds and nor shall these funds be used to match
any other Federal monies.
4. This Contract may be cancelled or terminated by either the County or
the Contractor during the term of this Contract; however, the party
seeking to terminate or cancel this Contract must give written notice
of its intention to do so to the other party at its address herein-
above stated, at least sixty (60) days prior to the effective date
of cancellation or termination.
5. This Contract contains the entire understanding between the parties
and no modification, amendment, renovation, renewal or other alter-
ation to this Contract shall be deemed valid or of any force or effect
whatsoever, unless mutually agreed upon by the parties and embodied
in writing.
6. It is understood and agreed that in the event State and Federal funds
are not obtained and continued at an aggregate level sufficient to
allow for the purchase of the indicated quantity and quality of
purchased services, the obligations of each party hereunder shall
thereupon be terminated, provided that any formation of this Contract
shall be without prejudice to any obligations or liabilities of either
party already accrued prior to such termination.
7. Incorrect payments to the Contractor due to omission, error, fraud,
or defalcation shall be recovered from said Contractor either by
deduction from subsequent payments or by the County as a debt due to
the State and the Agent in proportion to the amount paid by each
respectively.
8. In no event shall the Contractor be considered nor act directly or
indirectly as an employee, servant or agent of the County or any of
its agencies, but shall be deemed an independent contractor for all
purposes.
9. The violation of any of the mutual undertaking or agreements, duties,
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and/or general provisions of this Contract snail be grounds for ter-
minating the Contract upon sixty (60) days written notice to the
other party. The waiver of any violation shall not be construed as a
waiver of any other or subsequent violation. If the party in violation
of the Contract does not furnish satisfactory evidence of compliance
within sixty (60) days, this Contract shall , at the end of such
sixty (60) day period terminate and only such obligations as have
accrued through the end of such period shall be binding upon the
parties hereto.
10. Should Federal audits result in recoupment of funds from Social Services
such total amounts shall be recouped from the Contractor except where
such recoupments are due to improper authorizations by the County.
DISCRIMINATION AND AFFIRMATIVE ACTION
1 . The Contractor agrees to comply with the letter and spirit of the Colorado
Antidiscrimination Act of 1957, as amended, and other applicable law respecting
discrimination and unfair employment practices (24-34-401 , CRS 1973, as amended) ,
and as required by Executive Order, Equal Opportunity and Affirmative Action,
dated April 16, 1975. Pursuant thereto, the following provisions shall be
contained in all County contracts or sub-contracts.
a) The Contractor will not discriminate against any employee or applicant
for employment because of race, creed, color, national origin, sex,
marital status, religion, ancestry, mental or physical handicap, or age.
The Contractor will take affirmative action to insure that applicants are
employed, and that employees are treated during employment, with regard
to the abovementioned characteristics. Such action shall include, but
not be limited to the following: employment, upgrading, demotion, or
transfer, recruitment or recruitment advertisings; lay-offs or terminations;
rates of pay or other forms of compensation; and selection for training,
including apprenticeship. The Contractor agrees to post, in conspicuous
places, available to employees and applicants for employment, notices to
be provided by the contracting officer setting forth provisions of this
non-discrimination clause.
b) The Contractor will , in all solicitations or advertisements for employees
placed by or on behalf of the Contractor, state that all qualified
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applicants will receive consideration for employment without regard to race,
creed, national origin, sex, marital status, religion, ancestry, mental
or physical handicap, or age.
c) The Contractor will send to each labor union or representative of workers
with which he has collective bargaining agreements or other conteacts or
understandings, notice to be provided by the contracting officer, advising
the labor union or workers' representative of the contractor's committment
under the Executive Order, Equal Opportunity and Affirmative Action, dated
April 16, 1975, and of the rules, regulations, and relevant Orders of the
Governor.
d) The Contractor and labor unions will furnish all information and reports
required by Executive Order, Equal Opportunity and Affirmative Action of
April 16, 1975, and by the rules , regulations and Orders of the Governor,
or pursuant thereto, and will permit access to his books, records, and
accounts by the contracting agency and the Office of the Governor or his
designee for purposes of investigation to ascertain compliance with such
rules, regulations and orders.
e) A labor organization will not exclude any individual otherwise qualified
from full membership rights in such labor organization, or expel any such
individual from membership in such labor organization or discriminate
against any of its members in the full enjoyment of work opportunity,
because of race, creed, color, sex, national origin, or ancestry.
f) A labor organization, or the employees or members thereof will not aid,
abet, incite, compel or coerce the doing of any act defined in this
Contract to be discriminatory or obstruct or prevent any person from
complying with the provisions of this Contract or any order issued there-
under, or attempt, either directly or indirectly, to commit any act
defined in this Contract to be discriminatory.
GENERAL
1 . The laws of the State of Colorado and rules and regulations issued pur-
suant thereto shall be applied in the interpretation, execution and
enforcement of this Contract. Any provision of this Contract whether
or not incorporated herein by reference, which provides for arbitration
by any extra-judicial body or person or which is otherwise in conflict
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with sai, laws, rules and regulations, shall be considered null and void.
Nothing contained in any provision incorporated herein by reference
which purports to negate this or any other special provision in whole or
in part shall be valid or enforceable or available in any action at law
whether by way of complaint, defense or otherwise. Any provision rendered
null and void by the operation of this provision will not invalidate the
remainder of this Contract to the extent that the Contract is capable
of execution.
2. The signatories hereto aver that they are familiar with 18-8-301, et. seq. ,
(Bribery and Corrupt Influence) and 18-8-401 et. seq. , (Abuse of Public
Office) , CRS 1973 as amended, and that no violation of such provisions
is present.
3. The signatories aver that to their knowledge, no state nor county employee
has any personal or beneficial interest whatsoever in the service or
property described herein.
IN WITNESS WHEREOF, the parties hereto have executed this Agreement on the
day first above written.
ADopc:A(-r
WE COUNTY DE/PARTMENT OF SOCIAL SERVICES CHILD /11505E RESOUP,CE AIM EDUCATION, INC.
eStAR----4V944
ELT' e Fichenna, ecCcr i3 d President
/70/ -4214-142 ---- —
i is to 'i;d T;E,
C4.acr icint J, , c of our Commissioners
/ l
ATTEST: / /AI/
WELD COUNTY CLERK,TO TI-47730A10.
BY: it J-4/7/ chl-7K- e 77:cr
DEPUTY CLERK TO THE BOARD
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Child Advocacy resource and education, Inc.
1001 9th Avenue — P.O. Box 945 — Greeley, Colorado 80632 - (303) 356-6751
July 6, 1990
Board of County Commissioners
Post Office Box 758
Greeley, Colorado 80632
Attn: C. W. Kirby
Dear Mr. Kirby:
In response to your letter for our funding request, I am submitting
the following informations
1. The total 1991 budget is attached.
2. Program description is as follows:
a) COMMUNITY EDUCATION - includes lectures, inservices to professionals and
interested community members; written materials and films to all persons
regarding proper reporting procedures and general information on child
abuse issues. Presentations can be specific according to the concerns/
interests fo audience with regards to topic, length and modalities used
in the program.
PREVENTIVE PROGRAMS FOR CHILDREN - this facet of community education has
become outrageously popular. The statistics achieved for 1990 were
double what we estimated. This program reached nearly 10,000 children
during the past year. Again, our goal is to become a regular part of
the curriculum in all kindergarten, second, fourth and sixth graders in
Weld County.
b) PARENTING CLASSES - varying levels and types of parenting classes are
offered four times a week, with the addition of two extra classes
specifically for the Greeley agencies to refer clients to, in order to
prevent and elimate duplication of services, "Greeley Transitional House,"
A Woman's Place" and county probation officers have utilized these classes
specifically designed for short term or transient clients. We hope to
offer two new parenting courses throughout the upcoming year for which .
the community has expressed great need - "Teen Parents" and "Parents of
Teens" will be offered at several locations, if funding for expansion of
this program allows. We continue to evaluate with pre/post tests and
have also participated in the development of an assessment tool in
conjunction with Colorado State University.
916951.
A UNITED WAY AGENCY `� 11. °11
Board of County Commissio.._rs
July 6, 1990
Page Two
c) CHILDREN'S CREATIVE PLAY GROUP - this program offers education to
children who are victims of abuse/neglect and assists these children
in rebuilding/establishing their personal power through esteem-raising
activities, identifying emotions and learning how and who to talk with.
The children's program expands in accordance with the addition of parenting
classes, since they run simultaneously. This program plans to expand
to provide structured activities for children under four and also to
creaste a curriculum for the children of families who have been attending
"CARE" for a number of years.
d) VOLUNTEER PROGRAM INCREASE - currently, there are families receiving
advocate and volunteer assistance in the home for one to ten hours a week.
We would like to increase this volunteer program and continue to offer
services to families in south county. In addition, we train and
supervise 25 - 30 children's program volunteers and hope to add a
volunteer component specifically for high risk children under the age
of eight.
3. We are taking active steps to seek alternative forms of funding.
Grants that have been received or have been submitted include:
International Foresters
Victims Assistance Law Enforcement Fund
Colorado Trust Foundation
U.S. West.
Greeley Exchange Club
Colorado Woman's Foundation
Victim's of Crime Act Fund
Littler Foundation
Loughlin Trust Fund •
4. The following goals are our anticipated 1991 achievements:
a) Increase the total number of contacts within the community of Weld
County through a varienty of methods including: mall shows, county
fairs, conference presentations, seminars and preventation programs.
b) Continue expansion of our prevention programs throughout the
county to the children of Weld. Measures are planned to contact and
encourage schools currently not participating-to take part in the
prevention of abuse.
c) Increase the number of community members to become volunteers with
programs and families, including bi-lingual volunteers and advocates
throughout the county. Volunteer opportunities will hopefully expand
to include one-to-one work with high risk children under the age of
eight.
d) Continue contact with professionals through inservices, participation
on panels whose focus is abuse/neglect and information pamphlets.
To expand on presentations provided to university students planning
on entering the human services field.
eV, CT-1
Board of County Commissioners
July 6, 1990
Page Three
e) Offer one eight week class in the South County/Fort Lupton area
quarterly.
f) To respond to community needs by the provision of two new classes
"Teen Parents" and "Parents of Teens".
5. Programs will be monitored with the following evaluation methods:
a) Monthly reports submitted to Weld County Department of Social
Services.
b) Random sampling of education, law enforcement and community
groups who have had programs presented.
c) Review of correspondence from outside agencies concerning
development and implementation of programs.
d) Networking with Social Services and other related human service
agencies regarding their prespective on the unmet needs of
clients to assist in the development, implementation and
assessment of new programs.
e) Parenting classes give pre/post tests on concepts learned
and offer assessment on empathy level, appropriate expectations
and non-violent discipline techniques upon entering and leaving
the program coursework.
f) Evaluatons will be provided to all classrooms/agencies
participating in prevention programs. These will be turned
over to both supervisory and funding committees for the purpose
of program assessment.
g) Assessment currently being developed to evaluate children's
program implementation.
6. Any budget cuts would cause proportionately restricted programs.
Currently children's groups are implemented and supervised by a
"CARE" staff member - and volunteers. Due to the growth in
prevention, an assistant for the children's program is needed-in
order to responsibly and consistently supervise each program
(prevention and intervention) . There would also be limitations
on new classes that could be offered.
- Limited children's groupds due to inability to implement
both facets of children's program properly, which would be
reflected in parent group attendance
- New, unmet needs ("Teen Parents", "Parents of Teens") would
continue to be unmet if program expansion is not financially
possible.
- South county classes would not be as frequent, if at all.
Any cuts below 90% would mean we could not offer current
programs.
cr u l -1
Board of County Commissioners
July 6, 1990
Page Four
7. For funds received from Weld County sources, please see the
attached information.
We hope that these responses adequately answer your inquires.
Please contact us with any questions or comments that need
clarification.
Sincerely,
LL-Jr NISLiN\CA. C t\_
Kristin-/Jan Draper Susan Tennessen
Children's Program Director Parent Program Director
C_V! ^ u.➢ -
•
Child Advocacy Resource & Education, Inc .
Proposed Budget for 1991
1 . The total 1991 Budget:
Requested increase in funding is $460 . 00 per month
State share S368 . 00 Weld County increase $92 .00 per month.
1991
Income:
Weld County-Funds projected to receive in 1991 35 , 400
United Way 36 ,893
City Of Greeley 5,000
Aims
General Cont 1 ,000
Fundraisers , Net 6 , 500
Interest Income 1,000
Total Projected Revenues : 85 ,793
Expenses:
Salaries & Wages 55 , 456
Employee Benefits 2, 185
Payroll Taxes 4, 925
Supplies 4 , 510
Insurance-General 640
Insurance-Liability 1,360
Telephone & Answering Svc. 1, 943
Postage 248
Occupancy 13,000
Maintenance-Equipment 50
Printing 420
Travel 1 ,850
Conferences 650
Dues 85
Advertising 2,000
Miscellaneous 500
Total Projected Expenses: 89, 821
Excess Expenses over Revenues ( 4,028 )
4a,-, Cf-16 d-
NARRATII/E AND OBJEC_ /ES
Community Education and Awareness Program for Child Abuse and Neglect
Child Advocacy Resource and Education, Inc. , will continue to promote
awareness of the issues involved with child abuse and neglect to fostl
a comprehensive response to the problem throughout Weld County. Goal,
include the following:
1) &hence education and recognition .of child abuse/neglect .and child .safety. .
2) Increase motivation to act to protect a child.
3) Develop systems of early deter ion of the high-risk parent/child and offe.r
intervention to prevent serious abuse and neglect.
?) Provide prevention/Late venter on programs for children teaching then how to
protect the selves .in dangerous physical, sexual, emotional, and neglectful
situations.
5) Provide lectures; in-se-vice presentations, rrater'_als and films to p=iTsons
in a professional res risibility .over children, regarding resorting necessity
and procedure, early detection of at-risk children, and mobilizing their
protection. (These .include the areas of law, raadici ne, .day c`re, public
service areas, etc.)--
6) Provide parents and c=runitv with support systems (Parents Anonytrous, phone
lines, volunteers) to reduce risk for abuse and to pLi...,ute the health and
welfare of children.
• 7) Provide parenting education for the high-risk and abusive parent, whereby
weekly classes enable parents to learn appropriate rrethm of discipline
and c^.ilce=ring, greatly .reducing the risk for abuse/neglect. (program
description attached using our. foam narre .of Child Pbuse Resource. . . .)
8) Provide intervention groups to children.who are at-risk or are currently
being victimized by a form of cold abuse/neglect to teach then how to.
re a tize chi d abuse and reject it as having to be a part of their lives
- using art, stories, films, pup-ets,. .and group time.
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.:.oa c ic;ource and educotion. Inc.
1001 (;;ii li;;:nue — P.O. Box 945 — Greeley, Colorado 80632 - (303) 356-6751
EXHIBIT A
Methods of Evaluation for Performance Objectives
The following will be used for monitoring and evaluating the
success of the purchase of services agreement for community
education and awareness of child abuse and neglect:
1) Monthly report submitted to Weld County Department of
Social Services.
2) Random sampling of educational, law enforcement, and
community groups who have had programs presented by
Child Advocacy Resource and Education, Inc. , for eval-
uation of service.
3) Review of evaluation materials and correspondence from
outside agencies regarding services received.
4 ) Ongoing consultation with supervising staff through Weld
County Protective Services concerning development and
implementation of programs.
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