HomeMy WebLinkAbout860992.tiff RESOLUTION
RE: APPROVE COBRA ADMINISTRATION SERVICES AGREEMENT AND FLEXIBLE
SPENDING ACCOUNT CONSULTING SERVICES AGREEMENT WITH JAMES
BENEFITS AND AUTHORIZE CHAIRMAN TO SIGN
WHEREAS, the Board of County Commissioners of Weld County,
Colorado, pursuant to Colorado statute and the Weld County Home
Rule Charter, is vested with the authority of administering the
affairs of Weld County, Colorado, and
WHEREAS, the Board has been presented with a COBRA
Administration Services Agreement and a Flexible Spending Account
Consulting Services Agreement with James Benefits, and
WHEREAS, after review, the Board deems it advisable to
approve both Agreements, a copy of each being attached hereto and
incorporated herein by reference.
NOW, THEREFORE, BE IT RESOLVED by the Board of County
Commissioners of Weld County, Colorado, that the COBRA
Administration Services Agreement and the Flexible Spending
Account Consulting Services Agreement with James Benefits be, and
hereby are, approved.
BE IT FURTHER RESOLVED by the Board that the Chairman be, and
hereby is, authorized to sign said Agreements.
The above and foregoing Resolution was, on motion duly made
and seconded , adopted by the following vote on the 13th day of
October, A.D. , 1986 .
BOARD OF COUNTY COMMISSIONERS
ATTEST: (�'l^v� t WELD COUNTY, COLORADO
Weld County Clerk and Recorder EXCUSED DATE OF SIGNING - AYE
and Clerk to the Board Jacque i e nson, C airman
Go y, r - m
De uty County C rk
APPROVED S TO FORM: Gene R. Brantne ,
C.Wler. Kirby
County Attorney EXCUSED /
Frank Yamaguchi
//C, _ irivaJ 860992
EXHIBIT C �� l
JAMES BENEFITS
COBRA ADMINISTRATION SERVICES AGREEMENT
I. Schedule of Services
a) Set-up
Complete employer abstract and present ongoing COBRA administration ser-
vices, including employee and James requirements.
Set up internal systems at James for administering, notifying and
tracking participants and qualifying events,
b) Ongoing Services
- Notification letter and election form preparation and mailing
- Follow-up letter and election form preparation and mailing
- Participant billings and tracking
- Handling participant receivables
- Handling participant and employer questions, service needs and ongoing
communication
- Corresponding with client regarding elections and banking arrangements
- Provide legislative/regulations updates to employer and offer advise
for maintaining compliance procedures
II. Schedule of Costs
a) Set up charge (one-time charge) $1,000
b) Ongoing services charge $25/Qualifying Event
c) Billing and collection charge 2% of monthly participant
charged rate
Rates as quoted are for a period- of one year from date agreement is signed
Acceptance of Services and Fees Schedules:
James Benefits will administrate your COBRA continuation benefit plan according
to the most current information available, however, until final regulations are
published, we cannot accept responsibility for interpretation of this legisla-
tion. James Benefits will not be responsible for an employer failing to make
proper notification of a "qualifying event." We recommend that your legal coun-
sel be coy tee re L1'r ng his legislation.
BOARD OF COUNTY ISSIONERS
By ss «1r�rt BY oQ _�
Title Assistant Vice Presiden Ti e Chairman
Fred. S. James & Co. Inc. of Colo.
Date 10/21/86 Employer Weld County
Date 10/13/86
REPORTS28/COBRAASA {., f3g' J2 32
JamE5 Benefits
FLEXIBLE SPENDING ACCOUNT
Consulting Services Agreement
James Benefits agrees to provide the following services related to the implemen-
tation of a Flexible Spending Account for Weld County in exchange for payment of
the one-time fees stated herein:
A. Plan Design - James Benefits will assist in recommending and designing an
appropriate plan of benefits and eligible expenses to be included in the
Flexible Spending Account.
B. Legal Plan Document - James Benefits will write, design and issue a final
form legal document, or prototype for Dependent Care, and amend the existing
Flexible Benefits Document for the inclusion of an FSA. Legal opinion and
review by your General Counsel is recommended.
C. Summary Plan Description - James Benefits will rewrite, redesign and
reissue a photoready summary plan description insert or booklet incor-
porating the FSA language.
0. Filing - James Benefits will assist in preparing the filing information for
the Legal Plan Document and Summary Plan Descriptions with the appropriate
government agencies.
E. Announcement Flyer - James Benefits will prepare plan announcement handouts
and communication pieces to be given to all employees, or used for employee
presentations. Printing can be handled by the employer, or James Benefits
will print at cost plus 10%.
F . Enrollment Forms - James Benefits will design enrollment materials for plan
election purposes. Printing can be handled by the Employer, or James
Benefits will print at cost plus 10%.
G. Administration - James Benefits will offer any necessary assistance to your
payroll/data processing staff to arrange for FSA contributions from pre-tax
dollars, and in setting up FSA procedures and administration systems.
H. Schedule of Costs - James Benefits will provide the preceding services to
Weld County at a total cost of $4,500 (excluding printing costs for SPD' s,
flyers, forms) . One half of the cost is payable prior to implementation;
one-half is payable within 30 days following project completion.
We hereby accept the services as herein set forth, at the costs shown, dated
this 13th day of October , 19 86, in the City of Greeley
State of Colorado
BOARD OF COUNTY COMMISSIONERS
Witness:fiel 4�� Accepted: 6o � _y0
Chairman
County glerk & Recorder (Titl Wel C ty, Colo.
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