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WELD LIBRARY DISTRICT BY-LAWS
ARTICLE I -- NAME
This organization shall be called "The Board of Trustees of the Weld
Library District", existing by virtue of the provisions of Article 90 of
Title 24 of the Colorado Revised Statutes, and exercising the powers and
authority and assuming the responsibilities delegated to it under the said
statute.
ARTICLE II -- BOARD OF TRUSTEES
Section 1 : Appointment and Term.
The Board of Trustees shall consist of seven (7) members, all of
whom must reside within the boundaries of the District. The initial members
of the Board of Trustees have been appointed for terms of one, two, three,
four and five years. When a term expires, the new appointee shall serve for
a term of five (5) years, it being the intention of this Article that
staggered terms be created and that one or two new members of the Board of
Trustees be appointed or reappointed each year. Outgoing members shall be
eligible for reappointment, except that no member shall serve more than two
five year terms in addition to any partial term. The initial members of the
Board of Trustees and their respective terms are as follows:
Larry Bohlender One year
Linda Crowson Two years
Fran Christensen Three years
Ruth Gartrell Four years
Peg Carlson Four years
Hazel Chick Five years
Phil Neville Five years
Terms of the members of the Board of Trustees shall expire on the last day
of October. Newly appointed Board members shall take office on the first
day of November.
Section 2: Salaries.
A trustee shall not receive a salary or other compensation for
services as a trustee, but necessary traveling and subsistence expenses
actually incurred may be paid from the Weld District Library Fund.
Section 3: Removal.
A library trustee may be removed only by a vote of all the
governing boards of the member jurisdictions upon a showing of good cause.
Section 4: Reappointments/Vacancies.
Vacancies on the Board of Trustees shall be filled for the
remainder of the unexpired term as soon as possible in the manner in which
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the members of the Board are regularly chosen in accordance with Section
24-90-110(4) (a) , CRS, 1973. Reappointment shall be made in accordance with
the provision for appointment under Section 24-90-110(4) (a) , CRS, 1973.
Section 5: Meetings.
The Board of Trustees shall hold a monthly meeting at the library
at 7:00 p.m. on the 3rd Monday of every month. Special meetings may be
called by any trustee by informing all of the other trustees of the date,
time and place of such meeting and the purpose for which it is called at
least three (3) days prior to such meeting. All meetings shall be open to
the public except as otherwise set forth in CRS, §29-9-101.
Section 6: Order Of Business.
The order of business for regular meetings shall include, but not
be limited to, the following items which shall be covered in the sequence
shown so far as circumstances will permit:
(a) Roll call of members
(b) Disposition of minutes of previous regular meeting and any
intervening special meeting
(c) Director's financial report of the library
(d) Action on bills
(e) Progress and service report of director
(f) Committee reports
(g) Communications
(h) Unfinished business
(i) New business
(j) Public presentation to, or discussion with, the board
(k) Adjournment
Section 7: Quorum.
Four-sevenths (4/7) of the total membership of the Board of
Trustees shall constitute a quorum necessary for the transaction of any
business to come before any regular or special meeting. The act of the
majority of the trustees present at a regular or special meeting at which a
quorum is present, shall be the act of the Board of Trustees.
Section 8: Powers and Responsibilities.
The Board of Trustees shall:
(a) adopt such bylaws, policies, rules and regulations for its own
guidance and for the government of the library as it deems
expedient
(b) have supervision, care and custody of all property of the library,
including rooms or buildings constructed, leased or set apart
therefrom
(c) employ a librarian, and upon the librarian's recommendation,
employ such other employees as may be necessary, prescribe their
duties, and fix their compensation
(d) submit annually a budget, as required by law and certified to the
legislative body of the governmental units which the library
serves, the sums necessary to operate and maintain the library
during the ensuing year
(e) have exclusive control of the disbursement of finances of the
library
(f) accept such gifts of money or property for library purposes as it
deems expedient
(g) hold and acquire land by gift, lease or purchase for library
purposes
(h) lease, purchase or erect any appropriate building for library
purposes and acquire such other property as may be needed
therefore
(i) sell, assign, transfer or convey any property of the library,
whether real or personal, which may not be needed within the
foreseeable future for any purpose authorized by law, upon such
terms and conditions as it may approve, and lease any other
property, pending sale thereof, under an agreement of lease, with
or without an option to purchase the same; the Board, prior to the
conveyance of such property, shall make a finding that the
property may not be needed within the foreseeable future for
library purposes, but no such finding shall be necessary if the
property is sold or conveyed to a state agency or political
subdivision of the state
(j) borrow funds for library purposes by means of a contractual
short-term loan when monies are not currently available but will
be in the future; such loans shall not exceed the amount of
immediately anticipated revenues and such loans shall be
liquidated within six (6) months
(k) authorize the bonding of persons entrusted with library funds
(1) submit financial records for audit as required by the legislative
body of the appropriate governmental units
(m) authorize the purchase of library materials and equipment on the
recommendations of the librarian
(n) hold title to property given to or for the use or benefit of the
library to be used according to the terms of the gift
(o) do all other acts necessary for the orderly and efficient
management and control of the library.
(p) At the close of each year, the Board of Trustees shall make a
report to the governing boards of all member jurisdictions,
showing the condition of its trust during the year, the sums of
money expended, and the purposes of the expenditures, the number
of books and periodicals on hand, the number added during the
year, the number retired, the number loaned out, and such other
statistics and information and such suggestions as it deems to be
of public interest. A copy of this report shall be filed with the
State Librarian.
(q) The Board of Trustees, under such policies, rules and regulations
as it may deem necessary and upon such terms and conditions as
may be agreed upon, may allow non-residents of the governmental
units which the library serves to use such library materials and
equipment and may make exchanges of books and other materials
with any other library, either permanently or temporarily.
(r) Have all other powers and duties which may now or in the future be
authorized by state law.
Section 9: Proceedings.
Robert's Rules of Order shall govern in the proceedings of the
Board of Trustees.
ARTICLE III -- OFFICERS
Section 1: Designation of Officers.
The officers of the Board of Trustees shall consist of a
president, a vice president, a secretary and a treasurer, and such other
officers as the Board of Trustees deems necessary. The offices of secretary
and treasurer may be combined.
Section 2: Terms of Officers.
All officers of the Board of Trustees shall be elected by the
Board at its October meeting and shall serve for a term of one (1) year to
begin on November 1 of each year.
Section 3: Removal.
Any officer may be removed by the Board of Trustees whenever, in
its judgment, the best interests of the District will be served thereby.
Section 4: Vacancies.
A vacancy in any office, however occurring, may be filled by the
Board of Trustees for the unexpired portion of the term.
Section 5: President.
The president shall, subject to the direction and supervision of
the Board of Trustees, be the principal executive officer of the District.
The president shall preside at all meetings of the Board of Trustees, shall
sign any leases, deeds, mortgages, contracts or other instruments which the
Board of Trustees has authorized to be executed, and, in general, shall
perform all duties incident to the office of president and such other duties
as may be prescribed by the Board of Trustees from time to time.
Section 6: Vice President.
The vice president shall assist the president and shall perform
such duties as may be assigned to him by the president or the Board of
Trustees. In the absence of the president, the vice president shall have
the powers and perform the duties of the president.
Section 7: Secretary.
The secretary shall oversee the keeping of the minutes of the
meetings of the Board of Trustees, be custodian of the District records and
the seal of the District, and see that the seal of the District is affixed
to all documents, the execution of which, on behalf of the District, under
its seal, is duly authorized in accordance with the provisions of these
Bylaws. In general, the secretary shall perform all duties incident to the
office of secretary and such other duties as, from time to time, may be
assigned to him by the president or the Board of Trustees.
Section 8: Treasurer.
The treasurer shall be the custodian of the library funds. All
warrants or checks must carry the signature of the director and treasurer
or one other designated trustee. The treasurer shall draw warrants or
checks on library funds only after the claim for which the warrant or check
is to be drawn has been reviewed and approved by a quorum of the Board of
Trustees at its regular monthly meeting or a special meeting called for
that purpose. All library funds, regardless of their source, shall be
deposited in an account or accounts authorized by resolution of the Board
of Trustees. The district may, by intergovernmental agreement, contract
for the above functions with one of the member jurisdictions.
ARTICLE IV -- LIBRARY DIRECTOR AND STAFF
The board shall appoint a qualified library director who shall be the
executive and administrative officer of the library on behalf of the board
and under its review and direction. The director shall recommend to the
board the appointment and specify the duties of other employees and shall be
held responsible for the proper direction and supervision of the staff, for
the care and maintenance of library property, for an adequate and proper
selection of books in keeping with stated policy of the board, for the
efficiency of library service to the public and for its financial operation
within the limitations of the budgeted appropriation. In the case of
part-time or temporary employees, the director shall have interim authority
to appoint without prior approval of the board provided that any such
appointment shall be reported to the board at its next regular meeting.
The Board may, by intergovernmental agreement, contract for the services of
a Librarian and staff with a member jurisdiction.
ARTICLE V -- COMMITTEES
Section 1.
The President shall appoint committees of one or more members each
for such specific purposes as the business of the board may require from
time to time. The committee shall be considered to be discharged upon
completion of the purpose for which it was appointed and after the final
report is made to the board.
Section 2.
All committees shall make a progress report to the library board
at each of its meetings.
Section 3.
No committee will have other than advisory powers unless, by
suitable action of the board, it is granted specific power to act.
ARTICLE VI -- CORPORATE SEAL
The corporate seal of the District shall be in the form of a circle,
shall have inscribed the words, "Weld Library District" and the words "Seal"
and "Colorado" on it.
ARTICLE VII -- FISCAL YEAR OF THE DISTRICT
The fiscal year of the district shall begin on the first day of January
of each year and shall end the 31st day of December of each year.
ARTICLE VIII -- AMENDMENT
These Bylaws may be amended by a majority of the entire Board of
Trustees at any regular meeting or any special meeting called for that
purpose provided that the proposed amendment shall have been introduced at a
regular meeting or special meeting called for that purpose at least fifteen
(15) days before final action is taken.
These Bylaws were adopted at a regular meeting of the Board of
Directors held on the '7 '4` day of (> 04, hP.ro , 1985.
WELD LIBRARY DISTRICT:
By:ATTEST.
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Secretary
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