HomeMy WebLinkAbout851373.tiff RESOLUTION
RE: ADOPTION OF AMENDED SECTIONS OF THE ADMINISTRATIVE MANUAL
ON POLICIES AND PROCEDURES AND INCORPORATION OF SAID
AMENDMENTS IN THE ADMINISTRATIVE MANUAL
WHEREAS, the Board of County Commissioners of Weld County,
Colorado, pursuant to Colorado statute and the Weld County Home
Rule Charter, is vested with the authority of administering the
affairs of Weld County, Colorado, and
WHEREAS, the Director of Finance and Administration has
prepared and presented to the Board of County Commissioners the
amended and restated Policies and Procedures, dated December
18 , 1985 , and
WHEREAS, the Board of County Commissioners deems it
advisable to adopt the above Policies and Procedures amended
sections of the Administrative Manual dated December 18 , 1985 ,
and further, to incorporate said sections into the
Administrative Manual.
NOW, THEREFORE, BE IT RESOLVED by the Board of County
Commissioners of Weld County, Colorado, that the above Policies
and Procedures of the Administrative Manual be, and hereby are,
adopted.
BE IT FURTHER RESOLVED by the Board of County Commissioners
that said amended sections shall be incorporated into the
Administrative Manual and published by the Director of Finance
and Administration for dissemination to all County Departments.
The above and foregoing Resolution was, on motion duly made
and seconded, adopted by the following vote on the 18th day of
December, A.D. , 1985 .
� a . BOARD OF COUNTY COMMISSIONERS
ATTEST; /7l f't xijyQ.(wn, WELD COUNTY, COLORADO
Weld County Clerk and Recorder
and Clerk to the Board acqu ine J h son, Chairman
BY�\ EXCUSED
\ Gene R. Brantner, Pro-Tem
IDepu y County Cle k
1
APPROVED AS TO FORM: C.W. Ka
cix _) 7
CoQ2? /-
k Yam gu 1
851373
' POLICIES AND P ) C E D U R E S
ill y,V Section Equipment Management
WI`Tpc• Subject Residence Garaging
COLORADO Date 12/18/85 Page 7
RESIDENCE GARAGING
Residence garaging is permitted for vehicles assigned directly to a
designated classification or position within a department where it has been
determined by the Board of County Commissioners that it is in the interest
of the County to allow daily residence garaging because the job assignment
requires availability of the vehicle by the operator potential- 7 on call at
all times for County service. Only positions specifically signated by
the Board of County Commissioners are permitted permanent residence
garaging. The Comptroller shall, at all times, maintain a
current authorization list of positions designated by the Board. See
following list:
FORMAT:
Department (Number of vehicles)
Positions with residence garaging
Road & Bridge (24)
Assistant Road & Bridge Director
Road Maintenance Section (2)
Maintenance Support Branch Head
Maintenance Support Field Foreman
Truck Branch Head
Bridge Section Head
Bridge Constructic ranch Heads (2)
Bridge Repair Fiel_ Foreman
Mining Section Head
On-Call Person (weekends only)
Ambulance (Ambulances only)
None
Planning_ (2)
None
POLICIES AND P'— O C E D U R E S
Section Equipment Management
WineSubject Table of Contents
COLORADO Date 12/18/85 page Table of Contents
TABLE OF CONTENTS
Page
INTRODUCTION 1
STATEMENT OF INTENT 2
CRITERIA DEFINITIONS 3
DEPARTMENTAL POOL 4
INDIVIDUAL ASSIGNMENT 5
INTERMITTENT RESIDENCE GARAGING 6
RESIDENCE GARAGING 7
TAX ON PERSONAL COMMUTING USE OF COUNTY VEHICLES 9
USE OF COUNTY-OWNED MOTOR VEHICLES 10
OTHER POLICIES RELATING TO COUNTY VEHICLES 14
FIXED ASSETS 18
SALVAGE AND EQUIPMENT TRANSFER FORM (SAMPLE) 23
FIXED ASSET REPORT (SAMPLE) 24
POLICIES AND P OCEDURES
/ f
�� \�( �, Section Equipment Management
���1��• Subject Tax on Personal Commuting Use of County Vehicle
COLORADO Date 12/18/85 Page 9
TAR ON PERSONAL COMMUTING USE OF COUNTY VEHICLE
Due to IRS regulations on employee fringe benefits, employees are allowed
no personal use of their employer-provided vehicle. Vehicles are to be
used for commuting to and from work and for business purposes during
working hours. Only "de minimus" personal use is permitted (such as a stop
for lunch) .
$3.00 per work day of commuting will be included in employees' income to
reflect the commuting use of the vehicles. This income will be added to
applicable employees' wages on a quarterly basis. Social Security and
taxes will be withheld at that time on the $3.00 per day additional
income. Certain vehicles are exempt. The list includes law enforcement
vehicles, passenger buses with a capacity of 20 persons or more, and
special utility trucks (other than a van or pick-up) .
This will be effective for 1986 and all future years unless otherwise
notified.
POLICIES AND F \ OCEDURES lit\I Ii.,„--- ,
4 rSection Equipment Management
WineSubject Residence Garaging
COLORADO Date 12/18/85 Page 8
Sheriff (28)
Sheriff
Undersheriff
Investigations Lieutenant
Investigations Sergeant
Patrol Captain
Jail Captain
Building Inspection (6)
None
Building & Grounds (6)
Superintendent of Building & Grounds
District Attorney (4)
District Attorney
Investigators (3)
Pest & Weed (5)
None
Library (1)
None
Social Services (3)
None
Health (1)
None
Human Resources (32)
None
POLICIES AND PJCEDURES
,c. tit' 1.4"'
iRav otrigi Section General Administration
MlleSubject Table of Contents
COLORADO Date 12/18/85 Page Table of Contents
DESCRIPTION OF WELD COUNTY RETIREMENT PLAN 30 - 31
INDUSTRIAL REVENUE BONDS 32 - 38
LIQUOR LICENSE RENEWALS/REFUSALS 39 - 41
REIMBURSEMENT FOR DAMAGE INCURRED IN EMERGENCY 42
PERMITS, REGULATIONS, FEES 43 - 47
POLICY ON COLLATERAL FOR IMPROVEMENTS 48 - 53
PROCEDURE FOR REQUESTING PRE-ADVERTISING ON LAND USE APPLICATIONS 54 - 55
LAND USE PACKETS 56
RECORD OF LAND USE HEARINGS 56.1
EMERGENCY CLOSING PROCEDURE 57
AUTHORITY TO INVEST IN GOVERNMENT SECURITIES 58
PROCEDURE FOR CHARTER PETITION 59
USE OF CONSERVATION TRUST FUNDS 61
AMBULANCE UNIFORM ALLOWANCE 62
PROCEDURE FOR PROBABLE CAUSE HEARINGS 63
GENERAL PROCEDURES FOR ADJUDICATORY-TYPE HEARINGS 64
NOTIFICATION PROCEDURE FOR EMERGENCY INCIDENTS 70
ROAD AND BRIDGE ADVISORY COMMITTEE 71
ROAD AND BRIDGE POLICIES 72
POLICIES AND P OCEDURES
mtit> Section General Administration
hiDe Subject Table of Contents
COLORADO Date 12/18/85 Page Table of Contents
TABLE OF CONTENTS
BOARD PROCEDURES 1 — 2
WORK SESSIONS 3
DESIGNATION OF DEPARTMENTS FOR COMMISSIONER COORDINATOR 4
BOARD AND COMMISSION APPOINTMENTS 5 - 6
AUTHORIZATIONS 7
REHEARINGS ON LAND USE MATTERS 8
PLANNING MATTERS WITH LESS THAN FULL BOARD PRESENT 9
APPEALS PROCESS 10
PRESS RELEASE POLICY 11
LOBBYING POLICY 12 - 13
CONTRACTS 14
LEGAL OPINIONS 18
PUBLICATION OF ANNUAL REPORTS 19
WELD COUNTY BLOOD BANK 20
EMPLOYEE CAR POOLING 21
COLLECT CALLS BY EMPLOYEES TO CENTENNIAL CENTER 22 - 23
DIMENSION STANDARDS FOR LETTER SIZE MAIL 24 - 25
COUNTY PROPERTY 26 - 28
MINERAL LEASING POLICY 29
MINERAL LEASING POLICY CONCERNING EXTENSIONS 29.1
POLICIES AND P J C E U U R E S
Kit 1-11—
ititi Section General Administration
Subject Guidelines for the Refusal to Renew A Liquor License
COLORADO Date 12/18/85 Page 39
GUIDELINES FOR THE REFUSAL TO RENEW
A LIQUOR LICENSE
Ordinance No. 102-A specifies the guidelines for the refusal to renew a
liquor license in Weld County.
ORDINANCE NO. 102-A
IN THE MATTER OF ESTABLISHING GUIDELINES FOR THE REFUSAL TO RENEW
A LIQUOR LICENSE.
BE IT ORDAINED BY THE BOARD OF COUNTY COMMISSIONERS OF WELD
COUNTY, COLORADO, THAT WELD COUNTY ORDINANCE NO. 102 IS AMENDED TO
INCLUDE THE FOLLOWING ADDITIONS:
WHEREAS, the Colorado Liquor Code provides that the local
licensing authority may refuse to renew any license issued by it
for good cause, subject to judicial review, and
WHEREAS, the Colorado Liquor Code provides that the local
licensing authority may cause a hearing on the application for
renewal to be held, so long as notice of hearing has been
conspicuously posted on the licensed premises for a period of ten
(10) days and notice of the hearing has been provided the
applicant at least ten (10) days prior to the hearing, and
WHEREAS, the Colorado Liquor Code does not provide any
guidelines for the determination of whether a hearing on the
renewal application should be held, or for the determination
whether good cause exists to refuse the renewal of the liven:.
NOW, THEREFORE, BE IT ORDAINED by the Board of County
Commissioners of Weld County, Colorado, that Weld County Ordinance
102 is hereby amended to include the following additions:
BE IT FURTHER ORDAINED that the Board of County Commissioners
of Weld County, Colorado, acting as the local licensing authority
in Weld County, pursuant to the Colorado Liquor Code, may set
public hearing in the renewal application if it finds probable
cause to believe that anyone of the factors 1 through 4 mentioned
below exists, and
POLICIES AND OCEDURES S
fal,
? t\ iept Section General Administration
WLIVcSubject Designation of Departments for Commissioner Coordination
COLORADO Date 12/18/85 Page 4
DESIGNATION OF DEPARTMENTS FOR COMMISSIONER COORDINATION
1. Each of the five major departments shall be coordinated by a
Commissioner together with assistance from another Commissioner, both
of whom shall be appointed by the Board at its first meeting in January
each year. The Chairman of the Board of County Commissioners shall be
responsible for coordination of the Department of Finance, Central
Purchasing, and Personnel.
2. Department of Finance, Central Purchasing and Personnel
Central Purchasing Division Predatory Animal Control
Personnel Division Sanitary Landfills
Finance Division Airport
Building and Grounds Animal Control
Parks and Recreation Missile Site Parks
Veterans Office Office of Emergency Planning
3. Department of Health Services
Health Department Health Board
Hospital Hospital Board of Trustees
Human Resources Human Resources Advisory Board
Social Services Ambulance Service
4. Department of Planning Services
Planning Department Housing Authority
Building Inspection Uniform Building Code Board
Board of Adjustment of Appeals
Planning Commission Utilities Coordinating Board
5. Department of Engineering Services
Road and Bridge
Engineering
6. Department of Communications Services
Extension Service Fair Board
PBX County-wide Communications
Information Services
POLICIES AND P ; C E D U R E S
j� 1mi Section General Administration
WIDc. Subject Guidelines for the Refusal to Renew A Liquor License
COLORADO Date 12/18/85 Page 41
d. Prior violations and offenses by the licensee.
e. Violation, offense, or occurrence as a repeated course
of conduct or as a single event.
f. Likelihood of recurrence.
g. All circumstances surrounding the violation, offense, or
occurrence.
h. Willfulness of violation(s) , offense(s) , or
occurrence(s) .
i. Length of time the license has been held by the licensee
being disciplined.
j . Previous sanctions imposed against the licensee.
k. Other factors making the situation unique to the
licensee or premises subjected to discipline.
BE IT FURTHER ORDAINED that this Ordinance No. 102—A is
declared to be an emergency ordinance under the provisions of
Section 3-14 of the Weld County Home Rule Charter, because the
Board of County Comm: sioners of Weld County, Colorado anticipates
certain liquor licenses to come up for renewal at the start of
1985, and currently inadequate procedure exists to govern such
process.
[Signatures and attestation]
POLICIES AND P OCEDURES
witei Section General Administration
Subject Guidelines for the Refusal to Renew A Liquor License
COLORADO Date 12/18/85 Page 40
BE IT FURTHER ORDAINED that the Board of County Commissioners
may consider the following factors in a public hearing to
determine if good cause exists to refuse the renewal of any liquor
license, and such consideration is denoted as Phase I of the
public hearing:
1. Whether there has been any violations in the last
one-year period by the licensee or by any of the agents, servants,
or employees of this licensee of the provisions of the Colorado
Liquor Code, or any of the rules or regulations authorized
pursuant to the Colorado Liquor Code or any of the terms,
conditions, or provisions under which the license was issued.
2. Evidence showing excessive noise, rowdiness, or
disturbances on the continuous basis in the immediate area of the
licensed premises which was substantially as a result of the
operation of the licensed premise.
3. Evidence of persons being convicted under §42-4-1202,
CRS, of driving under the influence of alcohol or driving while
alcohol impaired after becoming intoxicated at said licensed
premises.
4. Evidence that the reasonable requirements of the
neighborhood are not being met and that the licensee is no longer
of good character.
BE IT FURTHER ORDAINED that Phase II of such public hearing
shall be a determination of whether the following items mitigate
or aggravate the effects of the four factors listed above, if any
one of the Phase I factors are found to exists, such factors to be
considered in determining whether denial of renewal is justified:
a. Seriousness of the factor in terms of the affront to the
public.
b. Corrective actions taken by the license holder.
c. Prior violations, offenses, and occurrences at the
licensed premises and effectiveness of prior corrective
action.
POLICIES AND Pi- CEDURES
6%111('Lli
''t" Section General Administration
Subject Mineral Leasing Policy Concerning Extensions
COLORADO Date 12/18/65 Page 29.1
MINERAL LEASING POLICY CONCERNING EXTENSIONS
On August 29, 1985, the Board of County Commissioners adopted the following
policy for extending the terms of all mineral leases. The Board will extend
the terms of all mineral leases in which it is the Lessor according to the
following conditions:
1. No lease term will be extended for more than six (6) months from
the original expiration date as contained in the mineral lease.
2. That the Lessee shall pay to the Lessor the sum of one-third of
the original bonus, with a minimum bonus of Ten Dollars ($10.00)
per acre.
3. The Lessee must pay to the Lessor the sum of One Dollar ($1.00)
per acre leased as delayed rental for the term of the extension.
4. That the royalty will remain the same as in the original lease.
POLICIES AND , O C E D U R E S
`a"
j� Section General Administration
WilkSubject Notification Procedures for Emergency Incidents
COLORADO Date 12/18/85 Page 70
NOTIFICATION PROCEDURES FOR EMERGENCY INCIDENTS
CLASS 1: ROUTINE INCIDENT:
No injuries
No request for resources
Responder handles
ACTION: Incident report filed next day.
CLASS 2:
Incident with injuries
No request for assistance
Responder handles
ACTION: Normal duty hours, brief up
After hours, incident report
CLASS 3:
Incident with injuries or potential of
Involvement of County employees or resources
Responder needs or requests assistance to include HAZMAT TEAM
Any evacuation
ACTION: Normal duty hours, brief up
After hours, contact Commissioners
CLASS 4: MAJOR:
Imminent loss of life and property
Major damage/disaster
County resources dedicated
EOC activated
ACTION: Activate EOC, brief everyone
POLICIES AND Pr '° CEDURES
�� 4ti
1 Section General Administration
���'��• Subject Road and Bridge Advisory Committee
COLORADO Date 12/18/85 Page 71
ROAD AND BRIDGE ADVISORY COMMITTEE
The Board of County Commissioners, by resolution on February 2, 1981,
created the Road and Bridge Advisory Committee specifying that the
committee's function shall be as follows:
1. To make recommendations to the Board of County Commissioners on
priorities for capital and repair projects to be included in the annual
and 5-year plans; and to review the proposed annual and 5-year plans on
a regular. basis.
2. To review the safety aspects of the County Road and Bridge system and
to make appropriate recommendations for improvements to the Board of
County Commissioners.
3. Such other functions as may from time to time be defined by the Board
of County Commissioners.
By-laws have been submitted and approved by the Board of County
Commissioners on February 2, 1981.
POLICIES AND P JCEDURES
f*Thj' Section Safety and Insurance
' Subject Safety Manual - Occupational Illness and Injury Control
���D C•COLORADO Date 12/18/85 Page 30
OCCUPATIONAL ILLNESS AND INJURY CONTROL
5.1 In addition to the methods cited in Section 4, there are several steps
which may be taken to reduce the possibility of occupational illness
and injuries.
5.5.1 Physical Examinations will be required in accordance with
the Personnel Policies Manual.
5.2 FIRST-AID TREATMENT FOR SICK OR INJURED EMPLOYEES - Significant
injuries or illness shall be reported and the supervisor will send the
injured employee to seek first aid or medical treatment from the
designated county medical facility.
5.2.1 The Engineering Department will develop and maintain a list
of doctors in small towns and clinics in the County for use
in emergencies. Radio procedures will be established so
that injuries to employees in remote areas of the County can
be handled as efficiently as possible.
5.2.2 If the employee has seen a doctor and he considers the
employee capable of returning to regular work, the emplo-
will be allowed to do so. If the employee is considered
be incapable of full job performance, the employee may have
job duties reassigned that can be performed properly and
safely. The employee will be required to have the Weld
County Medical Work Release form completed and signed by
his/her doctor.
5.2.3 The family of an employee who is severely ill or injured
shall be notified promptly by the department head.
5.2.4 The Safety Officer shall be notified immediately by the
department head of all disabling and probable disabling
injuries.
5.2.5 The Board of County Commissioners will be notified
immediately of all deaths.
POLICIES AND F OCEDURES
f ' '
Section Safety and Insurance
Subject Safety Manual - Safety Program Responsibilities
COLORADO Date 12/18/85 Page 24
G. Continually observe and evaluate work conditions and work
procedures to detect and correct unsafe conditions and practices.
H. Promptly investigate and document all accidents and make certain
that the recommended corrective actions are completed. (See
Exhibit 5).
I. Impose appropriate disciplinary action when warranted.
J. Ensure the necessary safety equipment and protective devices for
each job are available, used, and maintained properly.
3.5 EMPLOYEES - Each employee is required, as a condition of employment,
to develop and exercise safe work habits in the course of their work
to prevent injuries to themselves, their fellow workers, and conserve
material and equipment resources. Each employee will:
A. Promptly report to his/her supervisor all accidents and injuries
occurring within the course of his/her employment.
B. Cooperate with and assist in investigation of accidents to
identify correctable cause and to prevent reoccurrence.
C. Promptly report to his/her supervisor all unsafe actions,
practices, or conditions observed.
D. Become familiar with and observe approved safe work procedures
during the course of his/her work activities.
E. Keep work areas clean and orderly at all times.
F. Avoid engaging in any horseplay and avoid distracting others.
G. Obey all safety rules and follow published work instructions.
H. Wear required protective equipment when working in hazardous
operation areas.
I. Wear shirts at all times.
J. Wear seat belts when operating any County vehicle or when
operating a personal vehicle on County business, unless
personal safety dictates otherwise.
POLICIES AND P . JCEDURES
Kliti( 141 Section Safety and Insurance
WIDCSubject Safety Manual - General Safety Rules
COLORADO Date 12/18/85 Page 38
GENERAL SAFETY RULES
9.1 PROTECTIVE CLOTHING OR EQUIPMENT — Wear special protective clothing
when specified, such as: gloves, body protection, face protection,
safety shoes, safety glasses, hard hats, etc.
9.2 HOUSEKEEPING - Keep equipment, tools, materials and work areas clean
and orderly.
9.3 MACHINE GUARDING - Be sure that all drives, transmissions, and
revolving parts are guarded.
9.4 MOVEMENT - Walk, never run. Use handrails on stairs. Be cautious
when approaching swinging doors, corners, congested areas.
9.5 LIFTING - When lifting bend the knees or get help with heavy loads.
9.6 "HORSEPLAY" - An act in jest can end in disaster.
9.7 FIRE AND EMERGENCY PROCEDURES - Know what to do, what action to take,
where to go.
9.8 REPORT ALL INJURIES — Report all injuries to your supervisor.
9.9 HAND TOOLS — Regularly check the condition of all hand tools.
9.10 PORTABLE POWER TOOLS — All portable power tools must be grounded or
double insulated.
9.11 SMOKING - Obey all smoking regulations.
9.12 SEAT BELTS - All drivers will wear seat belts while operating County
vehicles or when operating personal vehicles on County business.
Drivers will be responsible to insure that all passengers in the
vehicle have fastened their seat belts while the vehicle is in motion.
POLICIES AND F OCEDURES
( 14 \ •' Section Safety and Insurance
WIC. Subject Safety Manual - Emergency Procedures
COLORADO Date 12/18/85 Page 37
8.2.5 The Command Center should be notified of any findings.
Employees will be allowed to exit the building, if they
wish, during the building search. The Communications Center
must be manned during this time. If Communications Center
employees wish to leave the building, the Director or
Assistant Director will operate the Center. Mandatory
evacuation orders may be made by any County Commissioner
during this time.
8.2.6 If an explosive device is located, the building will be
evacuated immediately upon orders of the Sheriff or the
ranking deputy present, according to building fire
evacuation plans. The Communications Center will only be
evacuated if the device is so located as to cause damage
inside the immediate area. The Communications Center will
institute their procedures for emergency operation outside
the building, if evacuation is ordered.
REMEMBER: Do not touch anything which is unusual in your
area. Report anything which you cannot account for in your
department. If you find or see an explosive device, leave
the area quickly and close all doors behind you.
NOTE: This procedure is written for the entire Complex.
Each Department may initiate specific procedures inside that
department to elaborate on specific assignments. The
Sheriff's Office is available to assist with these
procedures on request.
•
POLICIES AND P JCEDURES
(I&fr\
Section
Safety and Insurance
Subject Safety Manual -- Exhibit 7
COLORADO Date 12/18/85 Page 46
WELD COUNTY ORIGINAL COPY
ACCIDENT AND DAMAGE REPORT Personnel De t
DATE AND HOUR OF ACCIDENT LOCATION OF ACCIDENT
TYPE OF VEHICLE - LICENSE NO. COUNTY NO.
POLICE CALLED: YES _ NO SUMMONS ISSUED:
PERSONAL INJURIES: _ YES NO IF YES, GIVE NAME AND EXTENT:
SUPERVISOR'S SIGNATURE DEPT DATE
EMPLOYEE AND OTHER OWNERS OF DAMAGED PROPERTY
NAME ADDRESS I PHONE EXT. OF DAMAGE I EST. AMOUNT
i I i
WITNESS TO ACCIDENT OR DAMAGE
NAME ADDRESS ' PHONE REMARKS
STATEMENT OF COUNTY EMPLOYEE OR OTHERS INVOLVED: DRAW DIAGRAM-SHOW VEHICLES-SHOW NORTH:
SIGNATURE OF EMPLOYEE OR OTHER
*** STATUS ON REPAIR OF COUNTY =CIE *+•
Is this vehicle going to be repaired?
If vehicle is to be-repaired please subuit three estimates to the Personnel
Department within fourteen days of accident.
If vehicle is not going to be repaired, please explain;
1
Supervisor's Sicmature
POLICIES AND PROCEDURES
KI •' Section Safety and Insurance
Subject Safety Manual -- Exhibit 6
COLORADO Date 12/18/85 Page 45
VEHICLE/PROPERTY DAMAGE REPORTING SYSTEM
Accident or Property
Damage
Employee completes Accident/Damage
report and State FRA (if cost
exceeds $200) .
Immediate
Supervisor
Reviews reports and recommends
what action should be taken
Department
Head
Department Head reviews and
signs report. (*)
State FRA (must
complete within 10
Personnel days of accident) .
Department
Copies of Accident/Damage
Report to all the following:
State
Safety County Gallagher Department
Director Attorney Bassett of
Revenue
*Disciplinary action may be taken if necessary.
P O L I C I E S AND P uc. URES
i li `.,,
Section Accounting Manual
WWilkSubject Uniform Classification Chart of Accounts
COLORADO Date 12/18/85 Page 13
AGENCY FUND GROUP (70 — 79)
70
71 PAYROLL AGENCY FUND
72 HOSPITAL AGENCY FUND
73 TREASURER'S AGENCY FUND
74 SECTION 8 HOUSING
75 HOUSING AUTHORITY GRANT FUND
76 STATE REIMBURSEMENT FUND
77 AIRPORT AGENCY FUND
78
79
TRUST/AGENCY FUND GROUP
80 PENSION TRUST FUND
81 HOSPITAL EXPENDABLE TRUST FUND
82 GREELEY VIDEO INC. TRUST FUND
83 HEALTH INSURANCE TRUST FUND
84 DEFERRED COMPENSATION FUND
85 ANTELOPE HILLS TRUST FUND
86
87
88
89
GROUP OF ACCOUNTS FUND GROUP (90 - 99)
90 SUPPLY INVENTORY
91 PRINTING INVENTORY
92
93
94
95
96
97
98 GENERAL FIXED ASSET GROUP OF ACCOUNTS
99
POLICIES AND P OCEDURES •
4
rgi
t;;;.‘
Section Ai-counting Manual
WI`O e Subject Uniform Classification Chart of Accounts
COLORADO Date 12/18/85 Page 12
DEBT SERVICE FUND GROUP (40 - 49)
40 DEBT SERVICE
41
42
43
44
45 LONG-TERM DEBT
46
47
48
49
SPECIAL ASSESSMENT FUND GROUP (50 - 59)
50 ELMORE ROAD
51 ROAD 5 IMPROVEMENT DISTRICT
52 WELD LIBRARY DISTRICT
53
54
55
56
57
58
59
INTERNAL SERVICE/ENTERPRISE FUND GROUP (60 - 69)
60
61 MOTOR POOL SERVICE FUND
62
63
64 PRINTING AND SUPPLY SERVICE FUND
65 COMPUTER SERVICE FUND
66 INSURANCE SERVICE FUND
67 PBX - PHONE SERVICE FUND
68
69
POLICIES AND P I. O C E D U R E S
K` IV
1 Section Accounting Manual
Subject Uniform Classification Chart of Accounts
COLORADO Date 12/18/85 Page 22
3630 Special Assessments
3631 A-87 Cost Plan
3632 Data Processing
3640 Refunds of Expenditures
3641 Motor Fuel Taxes
3642 Other
3670 Contributions and Donations
3671 Contributions from Public Enterprises
3672 Donations from Private Sources
3673 In-Kind
3680 Other
3700 TRANSFERS FROM OTHER FUNDS
3710 Appropriation Grants-In-Aid
3720 Excess Revenue or Earnings
3730 Surplus Funds - Completed Projects
3740 Other Operating Transfers
3800 FEE ACCOUNTS
3820 Sheriff's Fees
3821 Service of Process
3822 Travel
3823 Other Fees
3830 County Clerk's Fees
3831 Recording
3832 Motor Vehicle
3833 Acknowledgements
3834 Marriage Licenses
3835 Certified Copies
3836 Clerk Hire
3840 County Treasurer's Commissions and Fees
3841 Tax Collections
3842 Certificates of Purchase and Redemption
3843 Treasurer's Deeds
3844 Advertising
3850 Assessor's Fees
3890 Public Trustee's Deeds
POLICIES AND OCEDURES
4t
y� Section Accounting Manual
W�`�O�• Subject Uniform Classification Chart of Accounts
COLORADO Date 12/18/85 Page 21
3420 Public Safety
3421 Special Police Services
3422 Special Fire Protection Services
3424 Protective Inspection Fees
3429 Rescue Unit Fee
3430 Highways and Streets
3431 Street, Sidewalk, and Curb Repairs
3432 Parking
3433 Street Lighting Charges
3435 Highway and Street Permits
3450 Health
3451 Vital Statistics
3452 Health Inspection Fees
3453 Lab Fees
3454 Clinic Fees
3455 Meat Inspection
3456 Septic
3470 Culture - Recreation
3474 Park and Recreation Fees
3475 Exhibition Hall Use Fees
3476 Library Use Fees (not fines)
3479 County Fair
3480 Refuse Disposal
3481 Landfill Surcharge
3482 Weed Spraying
3500 FINES AND FORFEITS
3520 Library Fines
3525 Sheriff Forfeiture
3530 Other
3600 MISCELLANEOUS REVENUE
3610 Earnings on Deposits and Investments
3620 Rents and Royalties
3621 Rents from Land
3622 Rents from Buildings
3623 Royalties
3624 Rents, Equipment
3625 Depreciation
POLICIES AND PLUCEDURES
�' ti
t0 Section Accounting Manual
Subject Uniform Classification Chart of Accounts
COLOWPDO. Date 12/18/85 Page 26
115 Administration
1151 Financial Administration
1152 General Accounting
1153 Purchasing
1154 Personnel
1155 Printing/Supplies
119 Other
1191 Data Processing
1192 PBX - Phone Service
1941 Acquisitions
1942 Lands
1943 Land Improvements
1944 Buildings
1945 Equipment
200 PUBLIC SAFETY
210 Law Enforcement
2110 Sheriff Administration
2111 Crime Control and Investigation
2112 Possee/Special Deputies
1228 Regional Forensic Laboratory
2150 Communications Services
2151 Communication System Development
2160 Ambulance Services
2180 County Coroner
230 Correction
2310 Correctional Administration
2320 Community Correction
2330 Delinquents & Other Institutions
2340 Public Service DUI
240 Protective Inspection
2420 Building Inspection
POLICIES AND P --OCEDURES
Ili
Section Accounting Manual
IYISubject Uniform Classification Chart of Accounts
COLORADO Date 12/18/85 Page 25
0001 NON-DEPARTMENTAL
100 GENERAL GOVERNMENT
101 County Commissioners
1011 Office of the Board
1012 County Attorney
1013 Public Trustee
1014 Planning and Zoning
102 County Clerk and Recorder
1021 County Clerk
1023 Motor Vehicle
1025 Elections and Registration
103 County Treasurer
1031 County Treasurer
104 County Assessor
1041 County Assessor
106 Maintenance of Buildings and Plant
1061 Maintenance of Buildings/Grounds
111 Legislative
1110 County Council
112 Judicial
1123 District Attorney
1125 Juvenile Diversion Grant
1126 Victim Assistance
POLICIES AND P . JCEDURES
s
$9 Section Accounting Manual
Subject Uniform Classification Chart of Accounts
Date 12/18/85 Page 28
COLORADO
400 HEALTH AND WELFARE
410 Health
4110 Public Health Administration
4120 Vital Statistics
4130 Health Education
4140 Nursing
4150 ARRC
4170 Environmental Health
4180 Lab
4190 Mental Health
4191 Developmentally Disabled
4192 Seniors Programs
440 Public Welfare (Social Services)
4410 Administration
4411 IV-D Administration
4420 Institutional Care
4430 Direct Assistance
4431 General Assistance
4432 Aid to the Blind
4433 Aid to Dependent Children
4434 Aid to the eedy Disabled
4435 Child Welfare
4436 Title XX
4437 Day Care
4438 Medicaid Transportation
4439 Service Payments
4440 Old Age Pension
4441 Placement Alternative Care
4442 AFDC-U
4443 AND Other
4445 OAP-B
4446 Staff Development
4447 Medical Examination
4449 IV-D
4450 Vendor Welfare Payments
4460 LEAP
4470 I.R.A.
4499 FEMA
POLICIES AND F' OCEDURES 7., t`\ Section Accounting Manual
Subject Uniform Classification Chart of Accounts
Wine
COLORADO Date 12/18/85 Page 27
290 Other Protection
2910 Civil Defense
2911 Energy Impact Assistance/HAZMAT
2930 Traffic Engineering
2960 Predatory Animal Control
2970 Fire Control
2980 Animal Control
2990 Pest/Weed Control
300_ PUBLIC WORKS
310 Highways and Streets
3111 Rights-of-Way
3120 Preliminary and Construction Engineering
313 Construction
3131 Roadway Construction
3132 Bridge Construction
3140 Maintenance of Condition
3141 Maintenance Support
3145 Trucking Division
3146 Mining Division
3160 Traffic Services
3170 Highway Equipment
3180 Administration
3182 General Engineering
3190 Other Public Works
320 Sanitation
3240 Waste Disposal
3400 Extension Services
3700 Veterans Office
3800 Public Parking
3900 Airport
POLICIES•
AND PJCEDURES
,
ri) Section Accounting Manual
Subject Uniform Classification Chart of Accounts
COLORADO Date 12/18/85 Page 29. 1
700 DEBT SERVICE
7010 Bond Principal
7020 Interest Payments
800 INTERGOVERNMENTAL COOPERATION OUTLAYS
8010 Grants-in-Aid to Cities and Towns
8030 Grants-in-Aid
900 MISCELLANEOUS
9020 Other
9029 Program Admin/Rehab
9030 IRB Building Rents
9032 Post Admin. Expenses
9033 Admin Expenses
9034 Housing Assistance
9035 General Administration
9037 Acquisition Related Admin.
9038 Relocation Admin. Expense
9039 Rehab. Program
9040 Acquisition Program
9050 Improvement Districts
9055 C.D.B.G.
9056 Division of Housing
9060 Rental Rehab
950 TRANSFERS TO OTHER FUNDS
9510 Appropriation Grants-in-Aid
9540 Other Operating Transfers
980 COST OF SALES
9801 Purchase of material
.01 -1
I
POLICIES AND POCEDURES
itrllSeCt10fl Accounting Manual
WSubject Uniform Classification Chart of Accounts
COLORADO Date 12/18/85 Page 29
•
500_ CULTURE — RECREATION
5140 Exhibition Building
520_ Parks
5220 Missile Site Park
550_ Libraries
5510 Library Administration
5520 SARC
5530 Payment For Lending
5540 Clearing
5700 County Fair
610_ Conservation of Natural Resources
6120 Northern Colorado Research Center
6160 Greeley West Soil Conservation
64 Economic Assistanct
_
6400 6% TAC C.O.
6430 JTPA 8% Youth
6440 JTPA Incentive
6480 Summer Youth
6490 JTPA Basic
6510 Job Service
6520 Economic Development
6600 Headstart
6610 Headstart Handicap
6620 Headstart T & TA
6640 Migrant Headstart
6650 CSA/CAP
6700 Supplemental Foods
6750 DOE Weatherization
6800 OAA Area Agency
6850 OAA Title III C-1 Congregate
6860 OAA Title III-C
6900 Transportation
6910 Welfare Diversion
6950 General Admin. Allocation
6980 Transportation Allocation
POLICIES AND P . , C E D U R E S
I q Section Accounting Manual
Subject Uniform Classification Chart of Accounts
W
DO• Date 12/18/85 Page 30
UNIFORM CLASSIFICATION OF ACCOUNTS
OBJECT EXPENDITURES CLASSIFICATION
6100 PERSONAL SERVICES: This is a basic classification of
expenditure by object for services
rendered by officers and employees
of the governmental unit, in—
cluding related benefits and
employer's contributions.
6200 SUPPLIES: This is a basic classification of
expenditures by object for articles
and commodities which are purchased
for consumption or resale and are
materially altered when used.
6300 PURCHASED SERVICES: This is a basic classification by
object for services other than
Personal Services which are
required by the governmental unit
in the administration of its
assigned functions or which are
legally or morally obligatory on
the government unit.
6400 BUILDING MATERIALS: This is a basic classification by
object for all materials related to
building.
6500 FIXED CHARGES: This is a basic classification by
object for charges that are mainly
fixed from period to period and
cannot be classified under another
object.
6600 DEBT SERVICE: This is a basic classification of
expenditures by object representing
outlays for the repayment of debt
and for related charges.
POLICIES AND PROCEDURES
reill/
\ ► Section Accounting Manual
WSubject Uniform Classification Chart of Accounts
COLORADO Date 12/18/85 Page 33
6236 Electrical Supplies
6237 Explosives
6238 Repair Parts for Water or Sewer Lines, Meters,
etc.
6239 Tires, Tubes, etc.
6240 Other Repair and Maintenance Supplies
6241 Consumable Tools
6242 Sign Parts and Supplies
6243 Traffic Signal Supplies
6250 Supplies for Resale
6251 Cost of Goods Sold
6252 Maps and Code Books
6300 PURCHASED SERVICES
6310 Communication and Transportation
6311 Postage, Box Rent, etc
6312 Freight, Express, and Truck Charges
6313 Automobile Licenses and Titles
6314 Messenger and Delivery Services
6315 Transportation of Prisoners
6316 Radio Services
6317 Vehicle Tow-In Services
6318 Other Communication and Transportation
6320 Printing, Duplicating, Typing and Binding
6321 Printing, Forms, etc.
6322 Books, Catalogs, Brochures, Printing and Binding
6323 Publications, Reports, etc.
6324 Duplication (Xerox, etc.)
6325 Typing Services
6326 Central Printing Services
6327 Map Printing
6328 Other Printing, Duplicating, Typing and Binding
6330 Publicity, Subscription and Dues
6331 Publication of Formal and Legal Notices
6332 Publication of Reports
6333 Subscriptions to Newspapers and Periodicals
6334 Tax, Law, or other Services on a Subscription
Basis
6335 Memberships and Registration Fees
6336 Public Relations
6337 Advertising
6338 Other Publicity, Subscriptions, and Dues
POLICIES AND P ) C E D U R E S
Section Accounting Manual
WI`P e Subject Uniform Classification Chart of Accounts
COLORADO Date 12/18/85 Page 34
6340 Utility services
6341 Electric
6342 Water
6343 Sewer
6344 Gas
6345 Telephone and Telegraph
6346 Other Utility Services
6350 Professional Services
6351 Medical, Dental, Veterinary Services
6352 Legal Services
6353 Accounting
6354 Auditing
6355 Architectural, Engineering and Landscaping
Services
6356 Data Processing Services
6357 Consultant's Services
6358 Other Professional Services
6359 Witness Depositions
6360 Repair and Maintenance Services
6361 Repair and Maintenance, Motor Vehicles
6362 Other Machinery and Equipment
6363 Furniture, Office Machines and Office Equipment
6364 Traffic Lights, Parking Meters and Related
Equipment
6365 Grounds and Ground Improvements
6366 Buildings & Grounds Services
6367 Plumbing, Heating and Electrical Services
6368 Roads and Streets
6369 Other Repair and Maintenance Services
6370 Travel and Meetings
6371 Motor Pool
6372 Employee Automobile Allowance
6373 Out-of-Town Expense
6374 Air Travel
6375 Staff Local Travel
6376 Vehicle Lease Rental
6377 Meals
6378 Other Travel
6379 Meeting Expenses
6380 Training Services
6381 Tuitions
6382 Books
6383 Testing
f- POLICIES S AND P OCEDURES
Section Accounting Manual
�����• Subject Uniform Classification Chart of Accounts
COLORADO Date 12/18/85 Page 35
6390 Other Purchased Services
6391 Ambulance, Clinic and Hospital Services
6392 Boarding Prisoners
6393 Recording Documents
6394 Jury and Witness Fees
6395 Landfill Services
6396 Burial Services
6397 Contract Payments
6398 Other Contracted Services
6399 Physicals
6400 BUILDING MATERIALS
6410 Concrete and Clay Products
6411 Concrete Pipe and Fittings
6412 Ready Mixed Concrete
6413 Precast Concrete Slabs
6414 Concrete Blocks
6415 Concrete Culverts
6416 Cement and Concrete Supplies
6420 Metal Products
6421 Structural Steel and Iron
6422 Metal Pipe and Fittings
6423 Guard Rails and Posts
6424 Reinforcement Steel
6425 Small Hardware, Wire and Nails
6426 Metal Culverts
6427 Other Metal Products
6430 Wood Products
6431 Lumber
6432 Other Wood Products
6440 Plastic Products
6441 Plastic Pipe
6442 Other Plastic Products
6450 Raw Materials
6451 Crushed Stone
6452 Gravel and Sand
6460 Electrical Fixtures and Small Appliances
6470 Fabricated Materials
6471 Asphalt and Asphalt Filler
6472 Other Fabricated Materials
6490 Other Materials
POLICIES AND P , CEDURES
,
," b Section Accounting Manual
W��P Subject Uniform Classification Chart of Accounts
COLORADO Date 12/18/85 Page 36
6495 Miscellaneous
6500 FIXED CHARGES
6510 Insurance
6511 Insurance on Buildings
6512 Insurance on Vehicles and Equipment
6513 Liability
6514 Other Insurance
6520 Premiums on Surety Bonds
6521 Surety Bonds for Officials and Employees
6530 Rent
6531 Building and Office Rental
6532 Land Rental
6533 Machinery and Equipment Rental
6540 Depreciation
6541 Provision for Depreciation
6550 Investment Revenue Costs
6551 Trustee Fees
6552 Amortization of Bond Premium
6553 Amortization of Annuities Purchased
6554 Investment Costs
6555 Bank Service Charges
6556 Other Investment Costs
6560 County Treasurer's Collection Fees
6561 AIR Collection Expense
6590 Other Fixed Charges
6591 Payments in Lieu of Taxes
6592 Taxes - Other
6600 DEBT SERVICE
6610 Principal
6620 Interest
6630 Amortization of Bond Discount or Premium
6640 Paying Agent Fees
6700 GRANTS, CONTRIBUTIONS, INDEMNITIES AND OTHER
6710 Direct Relief to Indigents
6711 Indigents' Food and Groceries
6712 Indigents' Drugs and Medicine
POLICIES AND f OCEDORES
Section Accounting Manual
Subject Uniform Classification Chart of Accounts
COLORADO Date 12/18/85 Page 37
6713 Indigents' Fuel
6714 Indigents' Rent and Utilities Services
6715 Indigents' Clothing
6716 Indigents' Transportation
6717 Indigents' Direct Payments
6718 Other Direct Relief to Indigents
6720 Grants and Donations to Other Institutions
6721 Neighborhood Council Support
6730 Awards and Indemnities
6731 Compensation for Damages
6740 Loses
6741 Bad Debt Expenses (Uncollectible Revenues)
6750 Transfers to Other Funds
6780 Contingency Reserve
6790 Other Grants, Contributions, and Indemnities
6800 INTERGOVERNMENTAL SUPPORT SERVICES
6810 Library
6820 Health
6830 Planning
6840 Airport
6850 INTERDEPARTMENTAL CHARGES
6851 Contra-Expense
6900 CAPITAL OUTLAY
6910 Land
6920 Buildings
6921 Administrative Office Buildings
6922 Operational (Factories, Garages, Warehouses, etc.)
6923 Residential
6924 Other Buildings
6930 Improvements Other than Buildings
6931 Roads, Streets and Parking Lots
6932 Bridges and Tunnels
6933 Airfields
6934 Drainage, Water Supply and Storage, Sewage
Disposal
6935 Garbage Disposal (Landfills, Incinerators)
i1
POLICIES AND P . I C E D u R E S
f ,/
Section Accounting Manual
Subject Printing & Supply Charges
COLORADO Date 12/18/85 Page 83
PRINTING AND SUPPLY CHARGES
Printing and supply charges are initiated by the Printing and Supply
Department and posted to the general ledger by the Accounting Office. To
record the sale and purchase of supplies and reprographics, the following
steps should be adhered to:
SUPPLY CHARGES:
Responsibility Action
Department Completes an inter-county requisition and forwards to
Printing and Supply for processing.
Printing and Supply Fills the order and forwards the requisition to
Finance.
Finance Department Enters the appropriate information regarding the sale
into the inventory system via CRT. Prior to
month-end close, totals monthly sales by fund and
department. Forwards summary information to
Accounting for posting and sends copy to department,
along with yellow copy of requisition form.
Accounting Initiates a journal entry and corresponding
inter-fund transfer to charge departments for
supplies, credit, Printing and Supply for
revenue and to distribute cash accordingly.
tt POLICIES AND P ) C E D U R E S •
•
wooSection Accounting Manual
���'��• Subject Uniform Classification Chart of Accounts
COLORADO Date 12/18/85 Page 38
6936 Parks and Recreation Facilities
6937 Other Improvements
6940 Machinery and Equipment
6941 General Purpose Machinery and Equipment
6942 Construction and Maintenance, Machinery and
Equipment
6943 Agricultural Machinery and Equipment
6944 Transportation Equipment
6945 Communication Equipment
6946 Medical Equipment
6947 Office Machinery and Equipment
6948 Computer Equipment
6949 Other Machinery and Equipment
6950 Construction-in-Progress
6951 Rights-of-Way
6999 (Loss) or Gain on Sale of Assets
POLICIES AND P JCEDURES
I$ " Section Accounting Manual
Subject Printing & Supply Charges
COLORADO Date 12/18/85 Page 84
REPROGRAPHIC CHARGES:
Responsibility Action
Department Completes a reprographics work order and forwards to
Printing and Supply for processing.
Printing and Supply Fills the order and completes the pricing section.
Sends all daily reprographics work orders to
Finance.
Finance Prior to month-end close, totals all reprographics
work orders by fund and department. Forwards summary
information to Accounting and sends copy to
department along with the yellow copy of the Work
Order.
Accounting Initiates a journal entry and corresponding
inter-fund transfer to charge departments for print
jobs, credit printing and supply for revenue and to
distribute cash accordingly.
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