HomeMy WebLinkAbout890023.tiff ‘ '' , MEMORAnDU
C. W. Kirby, Chairman
ro_Board of County Commissioners _ odLe January 4i_ 1989
COLORADO From Walter J. Speckman , Executive Director, Human Resources al�f___,_
Area Agency on Aging Purchase of Services Agreement for 1989
Sutmc,.
Enclosed for Board approval are five (5) Purchase of Services Agreements
with local agencies to provide services as specified in the Area Agency
1989 Annual Plan.
1. Purchase of Services Agreement between the Area Agency on Aging
and Meal on Wheels for $39,690 to purchase 25,802 meals for 87
homebound elderly of Weld County
2. Purchase of Services Agreement between the Area Agency on Aging
and Catholic Community Services Northern for $25,584 to
purchase 2,580 units of outreach services to 250 isolated and
homebound spanish surname elderly of Weld County to help them
gain access to needed services.
3. Purchase of Services Agreement between the Area Agency on Aging
and Catholic Community Services Northern for $8,528 to purchase
1,472 units of respite care to 26 families caring for a frail
elder in their own homes.
4. Purchase of Services Agreement between the Area Aging on Agency
and Eldergarden for $11,000, to purchase 2,700 hours of adult
day care to 40 participants.
5. Purchase of Services Agreement between the Area Agency on Aging
and the Weld Mental Health Center for $25,524 to provide 5000
contact units of outreach counseling to 160 individuals and 75
units of consultation and education to 750 individuals.
If you have any questions, pleas, aphone me or Linda Piper at 353-0540.
890023
I-1 e n )2m 1 ���
Purchase of Services Agreement
THIS AGREEMENT, made and entered into this 2nd day of January, 1989, by and
between Weld County Area Agency on Aging, Division of Human Resources, Weld County
Government, hereinafter referred to as "AAA," and Meals on Wheels of Greeley,
hereinafter referred to as "MOW."
WITNESSETH
WHEREAS, AAA develops and administers the Area Plan for a comprehensive and
coordinated system of services, and
WHEREAS, AAA serves as the advocate and focal point for older persons in Weld
County, and
WHEREAS, AAA must provide for nutrition services to older persons with the
greatest economic and social need, and
WHEREAS, MOW is a private, non-profit organization existing for the purpose
of providing home delivered meals to low-income people, and
WHEREAS, AAA desires that MOW provide, through experienced staff and volun-
teers, expertise in preparing and delivering meals to the homebound elderly, and
WHEREAS, AAA desires to purchase services from MOW to provide home delivered
meals to low-income elderly in need,
NOW THEREFORE, it is mutually agreed:
1. The AAA hereby agrees to award grant monies (under the Older Americans
Act) in the sum of $39,690 to MOW.
2. MOW agrees to provide 25,802 home delivered meals to 87 homebound older
people of Weld County.
3. MOW agrees to give home delivered meals priority to those elderly in the
greatest economic and social need.
4. MOW agrees that meals served under this part will meet one-third (1/3) of
the current recommended daily allowance requirements for nutrition as established " '
by the Food and Nutrition Board of the National Academy of Sciences •- National
Research Council . Q
8
5. MOW agrees to support the goal of a comprehensive and coordinated system
of services by maintaining regular participation on the Long Term Care
Coordinating Committee.
6. MOW agrees to support and actively participate in the Area Agency on
Aging Case Management Demonstration Project by making appropriate referrals to
case management and by making home delivered meals available to case management
participants on a priority basis as resources allow.
7. The services of this Agreement are to commence within thirty (30) days
after the signing of this Agreement and shall be undertaken in such sequence as to
assure completion of all services required hereunder by December 30, 1989.
8. The AAA agrees to reimburse MOW for all eligible project costs up to but
not exceeding the sum of $39,690.00.
9. MOW agrees to provide a minimum of 10% in-kind or cash match based on the
total award as per the grant proposal .
10. MOW agrees to document and report any project income received as a result
of services provided under this Agreement.
11. MOW agrees to develop and utilize an advisory board which meets regularly
and is composed of members who represent the project participants and Weld County.
12. MOW agrees to include the following statement in any written materials
(pamphlets, brochures, announcements, etc. ) or in any verbal presentations: "MOW
is supported, in part, by funds provided by the Weld County Area Agency on Aging
through the Older Americans Act."
13. MOW understands that AAA is required to conduct periodic evaluations of
the activities conducted under this Agreement and to monitor on an ongoing basis
the performance of MOW to insure that the funds made available by this Agreement
are expended it keeping with the purposes for which they were awarded; and MOW
accordingly agrees to cooperate fully with the AAA in the conduct of such evalu-
ation and monitoring, including the keeping and supplying of such information, and
providing access to documents and records to the AAA for the purpose of audit; and
further agrees to do all things necessary to enable AAA to fulfill its obligation
to the State oi` Colorado and the United States Government.
14. Any changes, including any increase or decrease in the amount of MOWs
compensation, and including changes in budget allocations which are mutually
agreed upon by and between the AAA and MOW, shall be incorporated in written
amendments to this Agreement and in appropriate revisions to the grant proposal .
15. MOW understands and agrees that the following provisions are part of the
official application and as such become binding upon commencement of the project.
a. Agrees that the project will be carried out in accordance with the
Federal program and fiscal regulations, the policies and procedures established
for grants by i:he State Agency, and the terms and conditions of the project
application approved by AAA in making this award of funds; specifically, agreeing
to abide by the dollar amounts as shown in the budget by program and cost cate-
gories.
b. Understands that if there is Federal/State cash unearned at the time
the project is terminated, this amount must be returned to the AAA unless the AAA
otherwise stipulates.
c. Understands that the project's fiscal affairs are subject to audit.
It costs are disallowed, the proportion of Federal/State funds disallowed must be
returned to the AAA.
d. Understands that this award is made for the period and amounts stated
in this Agreement. This Agreement in no way implies further funding which is
contingent upon the availability of funds and approval of future project applica-
tions.
e. Agrees to keep records and make reports on the forms required by the
AAA and in accordance with guidelines issued by the State of Colorado and the
Administration on Aging, specifically: •
. To submit a monthly financial and programmatic reports to the AAA
by the 10th of the following month; 23
. To submit a final financial report within 45 days after the end of
the project year;
. To submit other reports to the AAA as requested.
f. Agrees to advise the AAA of needed program and financial changes and
await approval from the AAA prior to change implementation.
16. This Agreement may be terminated upon thirty (30) days written notice by
either party. This Agreement shall be terminated immediately in the event of loss
of funding to the Area Agency on Aging.
IN WITNESS WHEREOF, the parties hereto have executed this Agreement on the
day first written above.
BOARD OF COUNTY COMMISSIONERS MEALS ON WHEELS OF GREELEY
OF WELD COUNTY
472
C. M!: Kirby, Cthan r ar r x, ire or
WELD COUNTY DIVISION OF
HUMAN RESO ES
a . pec man, Executive Director
AREA AGENCY ON AGING
Lin a E. Piper, Director
ATTEST: 04uAn 2uth �„J
Weld County C erk and Recorder
and Clerk to the Board
By: CC/1 i r -
e uty ounty Cler
890023
Purchase of Services Agreement
THIS AGREEMENT, made and entered into this 2nd day of January, 1989,
by and between Weld County Area Agency on Aging, Division of Human Resources,
Weld County Government, hereinafter referred to as "AAA," and Catholic
Community Services Northern, hereinafter referred to as "CCSN."
WITNESSETH:
WHEREAS, AAA develops and administers the Area Plan for a comprehensive
and coordinated system of services, and
WHEREAS, AAA serves as the advocate and focal point for older persons
with the greatest economic and social need, and
WHEREAS, CCSN is a private, non-profit organization existing for the
purpose of providing assistance to low-income people, and
WHEREAS, AAA desires that CCSN provide outreach to Spanish surnamed
elderly, and
WHEREAS, AAA desires to purchase services from CCSN to establish the
Spanish Outreach Program for the isolated and needy Spanish speaking elderly
in Weld County,
NOW THEREFORE, it is mutually agreed:
1. The AAA hereby agrees to award grant monies (under the Older
Americans Act) in the sum of $25,584 to CCSN.
2. CCSN agrees to provide 2,580 units of outreach services to 250
isolated and homebound Spanish surname elderly of Weld County to
help them in gaining access to needed services.
3. CCSN agrees to utilize and coordinate with existing community
services with particular emphasis on the utilization of home health
care, adult day care, legal aide, peer counseling, nutrition, and
alternative housing services.
4. CCSN agrees to support the goal of a comprehensive and coordinated
system of services by maintaining regular participation on the Long
Term Care Coordinating Committee.
5. CCSN agrees to support and actively participate in the AAA Case
Management Demonstration Project by making appropriate referrals to
case management and by making outreach services available to case
management participants on a priority basis as funding allows.
6. The services of this Agreement are to commence within thirty (30)
days after the signing of this Agreement and shall be undertaken in
such sequence as to assure completion of all services required
hereunder by December 30, 1989.
7. The AAA agrees to reimburse CCSN for all eligible project costs up
to but not exceeding the sum of $25,584.
8. CCSN agrees to provide a minimum of 10% in-kind or cash match based
on the total award as per the grant proposal .
9. CCSN agrees to document and report any project income received as a
result of services provided under this Agreement.
10. CCSN agrees to include the following statement in any written
materials (pamphlets, brochures, announcements, etc. ) or in any
verbal presentations: "CCSN is supported, in part, by funds
provided by the Weld County Area Agency on Aging through the Older
Americans Act."
11. CCSN understands that AAA is required to conduct periodic
evaluations of the activities conducted under this Agreement and to
monitor on an ongoing basis the performance of CCSN to insure that
the funds made available by this Agreement are expended in keeping
with the purposes for which they were awarded; and CCSN accordingly
agrees to cooperate fully with the AAA in the conduct of such
evaluation and monitoring, including the keeping and supplying of
such information, and providing access to documents and records to
WOO=
the AAA for the purpose of audit; and further agrees to do all
things necessary to enable AAA to fulfill its obligation to the
State of Colorado and the United States Government.
12. Any changes, including any increase or decrease in the amount of
CCSN' s compensation, and including changes in budget allocations
which are mutually agreed upon by and between the AAA and CCSN,
shall be incorporated in written amendments to this Agreement and in
appropriate revisions to the grant proposal .
13. CCSN understands and agrees that the following provisions are part
of the official application and as such become binding upon
commencement of the project:
a. Agrees that the project will be carried out in accordance
with the Federal program and fiscal regulations, the
policies and procedures established for grants by the State
Agency, and the terms and conditions of the project appli-
cation approved by AAA in making this award of funds;
specifically, agrees to abide by the dollar amounts as
shown in the budget by program and cost categories.
b. Understands that if there is Federal/State cash unearned at
the time the project is terminated, this amount must be
returned to the AAA unless the AAA otherwise stipulates.
c. Understands that the project's fiscal affairs are subject
to audit. If costs are disallowed, the proportion of
Federal/State funds disallowed must be returned to the AAA.
d. Understands that this award is made for the period amounts
stated in this Agreement. This Agreement in no way implies
further funding which is contingent upon the availability
cf funds and approval of future project applications.
6690023
e. Agrees to keep records and make reports on the forms
required by the AAA and in accordance with guidelines
issued by the State of Colorado and the Administration on
Aging, specifically:
To submit monthly financial and quarterly programmatic
reports to the AAA by the 10th of the following month;
To submit a final financial report within 45 days after
the end of the project year;
To submit other reports to the AAA as requested.
f. Agrees to advise the AAA of needed program and financial
changes and await approval from the AAA prior to change
implementation.
14. This Agreement may be terminated upon thirty (30) days written
notice by either party. This Agreement shall be terminated
immediately in the event of loss of funding to the Area Agency
on Aging.
IN WITNESS WHEREOF, the parties hereto have executed this Agreement
on the day first written above.
BOARD OF COUNTY COMMISSIONERS CATHOLIC COMMUNITY SERVICES
OF WELD COUNTY NORTHERN
C. W. Kirby.,Chaigtan Giropc,e4XecutiveExive Director
WELD COUNTY DIVISION OF WELD COUNTY AREA AGENCY ON AGING
HUMAN RESOURCES
Iv/
Gr J
a r . pec:kman nda E. Piper, Director
E cuti Director
ATTEST: tv,-atic,v JJaktnI
Weld County Berk and Recorder
and Clerk to the Boar .pp0023
4%tty e
Purchase of Services Agreement
THIS AGREEMENT, made and entered into this 2nd day of January, 1989, by
and between Weld County Area Agency on Aging, Division of Human Resources, Weld
County Government, hereinafter referred to as "AAA," and Catholic Community
Services, Northern, hereinafter referred to as "CCSN."
WITNESSETH:
WHEREAS, AAA develops and administers the Area Plan for a comprehensive and
coordinated system of services, and
WHEREAS, AAA serves as the advocate and focal point for older persons with
the greatest economic and social need, and
WHEREAS, CCSN is a private, non-profit organization existing for the purpose
of providing assistance to low-income people, and
WHEREAS, AAA desires that CCSN provide volunteer respite care through its
Senior Companion Program, and
WHEREAS, AAA desires to purchase services from CCSN to establish the Senior
Companion Respite Care Program to assist families caring for an elderly relative
on a regular basis.
NOW THEREFORE, it is mutually agreed:
1. The AAA hereby agrees to award grant monies (under the Older Americans
Act) in the sum of $8,528 to CCSN.
2. CCSN agrees to provide 1,472 units of respite services to 26 families
caring for a frail elder in their own homes.
3. CCSN agrees to utilize and coordinate with existing community services to
recruit and train the respite volunteers.
4. CCSN agrees to support the goal of a comprehensive and coordinated system
of services by maintaining regular participation on the Long Term Care •
Coordinating Committee.
890023
5. CCSN agrees to support and actively participate in the AAA Case
Management Demonstration Project by making appropriate referrals to case
management and by making respite services available to case management
participants on a priority basis as funding allows.
6. The services of this Agreement are to commence within thirty (30) days of
the signing of this Agreement and shall be undertaken in such sequence as
to assure completion of all services required hereunder by December 30, 1989.
7. The AAA agrees to reimburse CCSN for all eligible project costs up to but
not exceeding the sum of $8.528.
8. CCSN agrees to provide a minimum of 10% in-kind or cash match based on
the total award as per the grant proposal .
9. CCSN agrees to document and report any project income received as a
result of services provided under this Agreement.
10. CCSN agrees to include the following statement in any written materials
(pamphlets, brochures, announcements, etc.) or in any verbal presenta-
tions: "CCSN is supported, in part, by funds provided by the Weld County
Area Agency on Aging through the Older Americans Act."
11. CCSN understands that AAA is required to conduct periodic evaluations of
the activities conducted under this Agreement and to monitor on an
ongoing basis the performance of CCSN to ensure that the funds made
available by this Agreement are expended in keeping with the purposes for
which they were awarded; and CCSN accordingly agrees to cooperate fully
with the AAA in the conduct of such evaluation and monitoring, including
the keeping and supplying of such information, and providing access to
documents and records to the AAA for the purpose of audit; and further
agrees to do all things necessary to enable AAA to fulfill its obligation
to the State of Colorado and the United States Government.
12. Any changes, including any increase or decrease in the amount of CCSN's
compensation, and including changes in budget allocations which are
5700'3
mutually agreed upon by and between the AAA and CCSN, shall be
incorporated in written amendments to this Agreement and in appropriate
revisions to the grant proposal .
13. CCSN understands and agrees that the following provisions are part of the
official application and as such become binding upon commencement of the
project:
a. Agrees that the project will be carried out in accordance with the
Federal program and fiscal regulations, the policies and procedures
established for grants by the State Agency, and the terms and
conditions of the project application approved by AAA in making this
award of funds; specifically, agrees to abide by the dollar amounts
as shown in the budget by program and cost categories.
b. Understands that if there is Federal/State cash unearned at the time
the project is terminated, this amount must be returned to the AAA
unless the AAA otherwise stipulates.
c. Understands that the project's fiscal affairs are subject to audit.
If costs are disallowed, the proportion of Federal/State funds
disallowed must be returned to the AAA.
d. Understands that this award is made for the period amounts stated in
this Agreement. This Agreement in no way implies further funding
which is contingent upon the availability of funds and approval of
future project applications.
e. Agrees to keep records and make reports on the forms required by the
AAA and in accordance with the guidelines issued by the State of
Colcrado and the Administration on Aging, specifically:
o lo submit monthly financial and quarterly programmatic reports to
the AAA by the 10th of the following month;
o To submit a final financial report within 45 days after the end of •
the project year;
800023
o To submit other reports to the AAA as requested.
14. This Agreement may be terminated upon thirty (30) days written notice by
either party. This Agreement shall be terminated immediately in the
event of loss of funding to the Area Agency on Aging.
IN WITNESS WHEREOF, the parties hereto have executed this Agreement on the
day first written above.
BOARD OF COUNTY COMMISSIONERS CATHOLIC COMMUNITY SERVICES, NORTHERN//
C. W. Kirby, Chdrlrman Ernie Giron, Executive Director
WELD COUNTY DIVISION OF AREA AGENCY ON AGING
HUMAN RESOUR ES
•
R166' C9k4C2e-'1/4--)
a r J. pec mitnxecutive Director da E. Piper, Director
ATTEST: ti°t.ofr�nJ
Weld County lerk and Recorder
and Clerk to the Board
By. ..4ty county Cie te---.4)
890023
Purchase of Services Agreement
THIS AGREEMENT, made and entered into this 2nd day of January, 1989, by and
between Weld County Area Agency on Aging, Division of Human Resources, Weld County
Government, hereinafter referred to as "AAA," and Eldergarden, Inc. , hereinafter
referred to as "Eldergarden."
WITNESSETH
WHEREAS, AAA develops an administers the Area Plan for a comprehensive and
coordinated system of services, and
WHEREAS, AAA serves as the advocate and focal point for older persons in Weld
County, and
WHEREAS, AAA desires to promote community based adult day care services to
assist older adults in maintaining their sense of identity and well-being with a
focus on growth and maximum independence in the community,
WHEREAS, Eldergarden is a private, non-profit organization existing for the
purpose of providing professional adult day care to residents of Weld County, and
WHEREAS, AAA desires to purchase services from Eldergarden tuition subsidies
for eligible clients as well as promotional activities which will make the Adult
Day Care Program widely known and accepted throughout Weld County,
NOW THEREFORE, it is mutually agreed:
1. The AAA hereby agrees to award grant monies (under the Older Americans
Act) in the sun of $11,000 to Eldergarden.
2. Eldergarden agrees to provide 2,700 hours of adult day care to 40 day
care participants.
3. Eldergarden agrees to support the goal of a comprehensive and coordinated
system of services by maintaining regular participation on the Long Term Care
Coordinating Committee.
4. Eldergarden agrees to support and actively participate in the AAA Case
Management Demonstration Project by making appropriate referrals to the case
management and by making adult day services available to case management
participants on a priority basis as funding allows.
5. Eldergarden agrees to continue active publicity and promotional efforts
through media, outreach to community groups, families, and prospective partici-
pants.
6. Eldergarden agrees that persons receiving adult day care services under
this agreement will be given the opportunity to contribute all or part of the
costs. No person shall be denied day care services because of his/her failure to
contribute.
7. Eldergarden agrees to provide a minimum of 10% in-kind or cash match
based on the total award as per the grant proposal .
8. Eldergarden agrees to include the following statement in any written
materials (pamphlets, brochures, announcements, etc.) or in any verbal presen-
tations: "Eldergarden is supported, in part, by funds provided by the Weld County
Area Agency on Aging through the Older Americans Act."
9. The services of this Agreement are to commence within 30 days after the
signing of this Agreement and shall be undertaken in such sequence as to assure
completion of all services required hereunder by December 30, 1989.
10. Eldergarden understands that AAA is required to conduct periodic eval-
uations of the activities conducted under this Agreement and to monitor on an
ongoing basis the performance of Eldergarden to insure that the funds made avail-
able by this Agreement are expended in keeping with the purposes for which they
were awarded; and Eldergarden accordingly covenants to cooperate fully with the
AAA in the conduct of such evaluation and monitoring, including the keeping and
supplying of such information, and providing access to documents and records,
other than clinical records, to the AAA for the purpose of audit; and further
agrees to do all things necessary to enable AAA to fulfill its obligation to the
State of Colorado and the United States Government.
11. Any changes, including any increase or decrease in the amount of
Eldergarden compensation, and including changes in budget allocations which are
mutually agreed upon by and between the AAA and Eldergarden, shall be incorporated
590023
in written amendments to this Agreement and in appropriate revisions to the grant
proposal .
12. Eldergarden understands and agrees that the following provisions are part
of the official application and as such become binding upon commencement of the
project:
a. Agrees that the project will be carried out in accordance with the
Federal program and fiscal regulations, the policies and procedures established
for grants by the State Agency, and the terms and conditions of the project
application approved by AAA in making this award of funds; specifically, agreeing
to abide by the dollar amounts as shown in the budget by program and cost cate-
gories.
b. Understands that if there is Federal/State cash unearned at the time
the project is terminated, this amount must be returned to the AAA unless the AAA
otherwise stipulates.
c. Understands that the project's fiscal affairs are subject to audit.
If costs are disallowed, the proportion of Federal/State funds disallowed must be
returned to the AAA.
d. Understands that this award is made for the period and amounts stated
in this Agreement. This Agreement in no way implies further funding which is
contingent upon the availability of funds and approval of future project applica-
tions.
e. Agrees to keep records and make reports on the forms required by the
AAA and in accordance with guidelines issued by the State of Colorado and the
Administration on Aging, specifically:
. To submit a monthly financial report to the AAA by the 10th of the
following month;
. To submit a final financial report within 45 days after the end of
the project year;
. To submit other reports to the AAA as requested.
890023
f. Agrees to advise the AAA of needed program and financial changes and
await approval from the AAA prior to change implementation.
13. This Agreement may be terminated upon thirty (30) days written notice by
either party. This Agreement shall be terminated immediately in the event of loss
of funding to the Area Agency on Aging.
IN WITNESS WHEREOF, the parties hereto have executed this Agreement on the
day first written above.
BOARD OF COUNTY COMMISSIONERS ELDERGARDEN
OF WELD COUNTY Mld ebutt&a. ))
C. W Kirby, CFiair5nan Cornelia R. Dietz, iir- tor
WELD COUNTY DIVISION
OF HUMAN RESOURCES
r . pec ;Lii;Executive Director
AREA AGENCY ON AGING
nda E. Piper, Director, ,,, w� •
ATTEST:‘72 ^" J
Weld County Clerk and Recorder
and Clerk to the Board
LDeP tY oat Y Clerk •
SiOO23
Purchase of Services Agreement
THIS AGREEMENT, made and entered into this 2nd day of January, 1989, by and
between Weld County Area Agency on Aging, Division of Human Resources, Weld County
Government, hereinafter referred to as "AAA," and Weld Mental Health Center, Inc. ,
hereinafter referred to as "Weld Mental Health Center."
WITNESSETH:
WHEREAS, AAA develops and administers the Area Plan for a comprehensive and
coordinated system of services, and
WHEREAS, AAA serves as the advocate and focal point for older persons in Weld
County, and
WHEREAS, AAA must provide for health services to older persons with the
greatest economic and social need, and
WHEREAS, Weld Mental Health Center is a public, non-profit organization
existing for the purpose of providing mental health services to residents of Weld
County, and
WHEREAS, AAA desires that Weld Mental Health Center provide, through peer
counselors, expertise in resolving mental health problems of the low-income and
isolated home-bound elderly, and
WHEREAS, AAA desires to purchase services from Weld Mental Health Center to
establish the Peer Counseling Program to provide counseling and support to older
persons in need,
NOW THEREFORE, it is mutually agreed:
1. The AAA hereby agrees to award grant monies (under the Older Americans
Act) in the sum of $25,524 to Weld Mental Health Center.
2. Weld Mental Health Center agrees to provide 5,000 contact units of
outreach counseling to 160 individuals and 750 units of consultation and education
to 75 individuals.
3. Weld Mental Health Center agrees that the Peer Counselor Team will
provide 750 units of consultation and education on the prevention of mental health
problems to community groups and agencies.
4. Weld Mental Health Center agrees to support the goal of a comprehensive
and coordinated system of services by maintaining regular participation on the
Long Term Care Coordinating Committee.
5. Weld Mental Health Center agrees to support and actively participate in
the Area Agency on Aging Case Management Demonstration Project by making
appropriate referrals to case management and by making peer counseling services
available to case management participants on a priority basis as funding allows.
6. The services of this Agreement are to commence within thirty (30) days
after the signing of this Agreement and shall be undertaken in such sequence as to
assure completion of all services required hereunder by December 30, 1989.
7. The AAA agrees to reimburse Weld Mental Health Center for all eligible
project costs up to but not exceeding the sum of $25,524.
8. Weld Mental Health Center agrees to provide a minimum of 10% in-kind or
cash match based on the total award as per the grant proposal .
9. Weld Mental Health Center agrees to document and report any project
income received as a result of services provided under this Agreement.
10. Weld Mental Health Center agrees to include the following statement in
any written materials (pamphlets, brochures, announcements, etc. ) or in any verbal
presentations: "Weld Mental Health is supported, in part, by funds provided by
the Weld County Area Agency on Aging through the Older Americans Act."
11. Weld Mental Health Center understands that AAA is required to conduct
periodic evaluations of the activities conducted under this Agreement and to
monitor on an ongoing basis the performance of Weld Mental Health Center to insure
that the funds made available by this Agreement are expended in keeping with the
purposes for which they were awarded; and Weld Mental Health Center accordingly
agrees to cooperate fully with the AAA in the conduct of such evaluation and
monitoring, including the keeping and supplying of such information, and providing
890023
access to documents and records, other than clinical records, to the AAA for the
purpose of audiit; and further agrees to do all things necessary to enable AAA to
fulfill its obligation to the State of Colorado and the United States Government.
12. Any changes, including any increase or decrease in the amount of Weld
Mental Health Center's compensation, and including changes in budget allocations
which are mutually agreed upon by and between the AAA and Weld Mental Health
Center, shall be incorporated in written amendments to this Agreement and in
appropriate revisions to the grant proposal .
13. Weld Mental Health Center understands and agrees that the following
provisions are part of the official application and as such become binding upon
commencement of the project:
a. Agrees that the project will be carried out in accordance with the
Federal program and fiscal regulations, the policies and procedures established
for grants by the State Agency, and the terms and conditions of the project
application approved by AAA in making this award of funds; specifically, agreeing
to abide by the dollar amounts as shown in the budget by program and cost cate-
gories.
b. Understands that if there is Federal/State cash unearned at the time
the project is terminated, this amount must be returned to the AAA unless other-
wise stipulated.
c. Understands that the project's fiscal affairs are subject to audit.
If costs are disallowed, the proportion of Federal/State funds disallowed must be
returned to the AAA.
d. Understands that this award is made for the period and amounts stated
in this Agreement. This Agreement in no way implies further funding which is
contingent upon the availability of funds and approval of future project applica-
tions.
e. Agrees to keep records and make reports on the forms required by the
AAA and in accordance with guidelines issued by the State of Colorado and the
590023
Administration on Aging, specifically:
. To submit monthly financial and programmatic reports to the AAA by
the 10th of the following month;
. To submit a final financial report within 45 days after the end of
the project year;
. To submit other reports to the AAA as requested.
f. Agrees to advise the AAA of needed program and financial changes and
await approval from the AAA prior to change implementation.
13. This Agreement may be terminated upon thirty (30) days written notice by
either party. This Agreement shall be terminated immediately in the event of loss
of funding to the Area Agency on Aging.
IN WITNESS WHEREOF, the parties hereto have executed this Agreement on the
day first written above.
BOARD OF COUNTY COMMISSIONERS WELD MENTAL HEALTH CENTER, INC.
OF WELD COUNTY ae
C. W. K''rby, Cliai n bale Peterson, Executive Director
WELD COUNTY DIjISION OF
HU ��NN�RESOU ES
a er . peccman, Executive Director
AREA AGENCY ON AGING
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Weld County Clerk and Recorder
and Clerk to the Board /
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