HomeMy WebLinkAbout851117.tiff RESOLUTION
RE: APPROVE CONTRACT BETWEEN WELD COUNTY DEPARTMENT OF SOCIAL
SERVICES AND CHILD ABUSE RESOURCE AND EDUCATION, INC. , AND
AUTHORIZE CHAIRMAN TO SIGN
WHEREAS, the Board of County Commissioners of Weld County,
Colorado, pursuant to Colorado statute and the Weld County Home
Rule Charter, is vested with the authority of administering the
affairs of Weld County, Colorado, and
WHEREAS, the Board has been presented with a Contract between
the Weld County Department of Social Services and Child Abuse
Resource and Education, Inc. , and
WHEREAS, the term of said Contract is from January 1 , 1986 ,
through December 31 , 1986 , with an amount not to exceed
$21 ,750.00 , and
WHEREAS, the further terms and conditions are as stated in
the Contract, a copy of which is attached hereto and incorporated
herein by reference, and
WHEREAS, the Board, after studying said Contract, deems it
advisable and in the best interest of the citizens of Weld County
to approve same.
NOW, THEREFORE, BE IT RESOLVED by the Board of County
Commissioners of Weld County, Colorado, that the Contract between
the Weld County Department of Social Services and Child Abuse
Resource and Education, Inc. , be, and hereby is, approved.
BE IT FURTHER RESOLVED by the Board that the Chairman be, and
hereby is, authorized to sign said Contract.
851117
Page 2
RE: CONTRACT - CHILD ABUSE RESOURCE AND EDUCATION, INC.
The above and foregoing Resolution was, on motion duly made
and seconded, adopted by the following vote on the 23rd day of
December, A.D. , 1985.
BOARD OF COUNTY COMMISSIONERS
ATTEST: iffauf ( �,„ y_,n; WELD COUNTY, COLORADO
Weld County Clerk and Recorder
and Clerk to the Board %acq R ine io nson, Chairman
�� EXCUSED
BY:
Gene R. Brantner, Pro-Tem
Deputy ounty erk Pi
APPROVED AS TO FORM: C.W. Kerb?
EXCUSED
Gordon E. Lacy 6i�•T
r '
County A torney
F a Y
CONTRACT
THIS CONTRACT, made this 1st day of January, 1986 and between the Weld
County Department of Social Services, 315 North 11th Avenue, Greeley, Colorado, 80631 ,
hereinafter referred to as the County, and Child Abuse Resource and Education, Inc. ,
Post Office Box 945, Greeley, Colorado, 80632, hereinafter referred to as the
Contractor.
WHEREAS, authority exists in the Law and funds have been budgeted, appropriated
and otherwise made available and a sufficient unencumbered balance thereof remains
available for payment, and
WHEREAS, required approval , clearance and coordination has been accomplished
from and with appropriate agencies, and
WHEREAS, under Provision of the Federal Social Security Act, Title II : the
U.S. Code of Federal Regulations (CFR) , Title 45, Chapter II, Part 228, et. sec. ,
and other federal rules derived from the aforesaid Social Security Act, the State
secures federal financial participation for information and referral services , and
WHEREAS, the State is authorized to provide social services to individuals
and families under 26-1-111 and 26-2-222, C.R.C. 1973, as amended, and
WHEREAS, those persons eligible for information and referral services are
eligible as provided under Title II of the Social Security Act and in accordance
with the rules of the state including those persons eligible under the service
category without regard to income, and
WHEREAS, provisions of Federal and State Law and Rules and any amendments
thereto require that certain conditions be met in order for the County to receive
State and Federal matching funds for purchased services and such conditions must
be continuously met, and
WHEREAS, after making maximum utilization of and coordination with other
public and volunteer agencies providing similar or related services which may
be available without additional cost, the County has established that this Contract
is necessary to provide these services and that these services are not available
without cost.
NOW, THEREFORE, it is hereby agreed that in consideration of the mutal
undertakings, promises, and agreements , hereinafter set forth, the County and
the Contractor agree as follows:
1. Subject to its other provisions, the term of the Contract shall be from
the 1st day of January, 1986 through the 31st day of December, 1986
Page 1 of 8
2. This Contract is subject to the provisions of 456FR228, relevant
provisions of CRS 1973, Chapter 26 as amended, Title XX State Plan
as amended, and relevant State rules and regulations , as the same shall
be amended from time to time.
3. Subject to the terms and conditions set forth in this Contract and
Exhibits A and B attached hereto, incorporated herein by reference and
made a part hereof, the County agrees to purchase for and the Contractor
agrees to furnish to eligible recipients, as determined by the Agent,
the necessary services, hereinafter referred to as "Purchased Services,"
as determined by the County and provided for in this Contract.
a. The purchased services to be provided to all eligible recipients
under this Contract are limited to, but need not include, all of
those listed below: -
1) Provisions of information on child abuse and neglect to other
agencies, community organizations and educational facilities
to facilitate appropriate referral and/or their working with
clients.
2) Telephone consultation and referral services to concerned citizens
and troubled parents.
3) Media releases (newspapers and radio) .
4) Pamphlet and poster distribution.
See Exhibit B for detailed budget information.
b. The total amount of this Contract is not to exceed $21 ,750.00
See Exhibit B for dr -ailed budget information.
c. Reimbursement will be for actual reasonable and necessary costs
incurred for services described herein and will be made monthly
upon receipt of a monthly statement of costs submitted by the
Contractor to the County at the end of each month except that the
total reimbursement for services which the Contractor agrees to
provide for the full period of the Contract is not to exceed
$21 ,750.00. Costs expended pursuant to this Contract shall be
solely for the cost of the purchased services as provided herein
and other activities which are essential to the management and
support of such services.
I', of 8
NOW, THEREFORE, it is further mutually agreed as follows:
1 . DUTIES OF THE CONTRACTOR
1 . Provide necessary services at the location shown as the address of
the Contractor or anywhere within Weld County.
2. Conform with and abide by all State and Federal laws, rules, and
regulations, as such may be amended from time to time, and which
shall be binding on the Contractor and control in any disputes
concerning this Contract.
3. Meet the requirements of and maintain all necessary current ,
licenses and comply with the rules of the State applicable to
this Contract and otherwise meet State and Federal standards in
order to provide the services specified in this Contract.
4. Abide by all applicable provisions of Title VI and VII of the
Federal Civil Rights Act of 1964 and regulations of the Department
of Health and Human Services promulgated pursuant thereto.
5. Maintain fiscal books, records, documents, other evidence, accounting
procedures and practices which:
a. Sufficiently and properly reflect all direct and indirect costs
of any nature incurred in the performance of this Contract.
b. Shall be subject at all reasonable times to inspection, review
or audit by the County, the State, Federal officials and/or
others authorized in writing by the County. All exceptions of
a monetary nature resulting from such reviews, inspections and
audits shall be subject to recoupment.
c. Shall be sufficient to provide statistical data of a nautre
on a regular basis to produce fiscal statistical reports at
times prescribed by and on forms furnished by the County.
6. Maintain service program records and other evidence as provided on
Exhibit A, Methods of Evaluation for Performance Objectives.
7. The Contractor will obtain, and maintain at all times during the
term of this Contract, a fidelity bond covering the activities of
any of its officers or agents responsible for the implementation and/
or administration of this Contract in an amount sufficient to make
reparations for any wrongful acts, omissions, or other defalcations
of the Contractor
8. No duties or obligations of the Contractor under this Contract shall ,
be assigned without the express written approval of the County.
Any subcontracts permitted by this Contract are subject to the
requirements of 45 CFR part 228. The Contractor is responsible for the
performance of any subcontractor.
9. No fees shall be imposed by the Contractor related to services provided
under this Contract.
II. DUTIES OF THE COUNTY
1 . County agrees •to:
a. Determine eligible recipients.
1) Those persons eligible for information and referral services
are eligible as provided under Title XX of the Social Security
Act and in accordance with the rules of the state including
those persons eligible under the service category without regard
to income, and including any person who needs information to
utilize available resources and community services to meet
their needs.
b. Report purchased services on the proper document as prescribed by
the County Department of Social Services.
c. Monitor said purchased services for quality and effectiveness at
least every six months in order to determine if established purposes
are met.
d. Provide consultation and technical assistance to providers of
purchased services.
III. GENERAL PROVISIONS
IT IS FURTHER UNDERSTOOD BY COUNTY AND CONTRACTOR THAT:
1 . All books, records and other documents relevant to this Contract
shall be retained for five years or until a federal audit is completed,
whichever occurs later, after the final payment under this Contract,
and State, Federal auditors and any person duly authorized by the
State shall have full access to and the right to examine any of said
. materials during said period.
2. All applicable Federal and State laws and regulations regarding the
confidentiality of the books , records and documents aforementioned
will be complied with.
3. The funds used to match Federal monies for use in purchasing services
shall not be Federal funds and nor shall these funds be used to match
any other Federal monies.
4. This Contract may be cancelled or terminated by either the County or
the Contractor during the term of this Contract; however, the party
seeking to terminate or cancel this Contract must give written notice
of its intention to do so to the other party at its address herein-
above stated, at least sixty (60) days prior to the effective date
of cancellation or termination.
5. This Contract contains the entire understanding between the parties
and no modification, amendment, renovation, renewal or other alter-
ation to this Contract shall be deemed valid or of any force or effect
whatsoever, unless mutually agreed upon by the parties and embodied
in writing.
6. It is understood and agreed that in the event State and Federal funds
are not obtained and continued at an aggregate level sufficient to
allow for the purchase of the indicated quantity and quality of
purchased services, the obligations of each party hereunder shall
thereupon be terminated, provided that any formation of this Contract
shall be without prejudice to any obligations or liabilities of either
party already accrued prior to such termination.
7. Incorrect payments to the Contractor due to omission, error, fraud,
or defalcation shall be recovered from said Contractor either by
deduction from subsequent payments or by the County as a debt due to
the State and the Agent in proportion to the amount paid by each
respectively.
8. In no event shall the Contractor be considered nor act directly or
indirectly as an employee, servant or agent of the County or any of
its agencies, but shall be deemed an independent contractor for all
purposes.
9. The violation of any of the mutual undertaking or agreements, duties ,
and/or general provisions of this Contract shall be grounds for ter-
minating the Contract upon sixty (60) days written notice to the
other party. The waiver of any violation shall not be construed as a
waiver of any other or subsequent violation. If the party in violation
of the Contract does not furnish satisfactory evidence of compliance
within sixty (60) days, this Contract shall , at the end of such
sixty (60) day period terminate and only such obligations as have
accrued through the end of such period shall be binding upon the
parties hereto.
10. Should Federal audits result in recoupment of funds from Social. Services
such total amounts shall be recouped from the Contractor except where
such recoupments are due to improper authorizations by the County.
DISCRIMINATION AND AFFIRMATIVE ACTION
1 . The Contractor agrees to comply with the letter and spirit of the Colorado
Antidiscrimination Act of 1957, as amended, and other applicable law respecting
discrimination and unfair employment practices (24-34-401 , CRS 1973, as amended) ,
and as required by Executive Order, Equal Opportunity and Affirmative Action,
dated April 16, 1975. Pursuant thereto, the following provisions shall be
contained in all County contracts or sub-contracts.
a) The Contractor will not discriminate against any employee or applicant
for employment because of race, creed, color, national origin, sex,
marital status, religion, ancestry, mental or physical handicap, or age.
The Contractor will take affirmative action to insure that applicants are
employed, and that employees are treated during employment, with regard
to the abovementioned characteristics. Such action shall include, but
not be limited to the following: employment, upgrading, demotion, or
transfer, recruitment or recruitment advertisings; lay-offs or terminations ;
rates of pay or other forms of compensation; and selection for training,
including apprenticeship. The Contractor agrees to post, in conspicuous
places, available to employees and applicants for employment, notices to
be provided by the contracting officer setting forth provisions of this
non-discrimination clause.
b) The Contractor will , in all solicitations or advertisements for employees
placed by or on behalf of the Contractor, state that all qualified
Page 6 of 8
applicants will receive consideration for employment without regard to race,
creed, national origin, sex, marital status , religion, ancestry, mental
or physical handicap, or age.
c) The Contractor will send to each labor union or representative of workers
with which he has collective bargaining agreements or other conteacts or
understandings, notice to be provided by the contracting officer, advising
the labor union or workers' representative of the contractor's committment
under the Executive Order, Equal Opportunity and Affirmative Action, dated
April 16, 1975, and of the rules, regulations , and relevant Orders of the
Governor.
d) The Contractor and 'h5or unions will furnish all information and reports
required by Executive Order, Equal Opportunity and Affirmative Action of
April 16, 1975, and by the rules , regulations and Orders of the Governor,
or pursuant thereto, and will permit access to his books , records , and
accounts by the contracting agency and the Office of the Governor or his
designee for purposes of investigation to ascertain compliance with such
rules, regulations and orders.
e) A labor organization will not exclude any individual otherwise qualified
from full membership rights in such labor organization, or expel any such
individual from membership in such labor organization or discriminate
against any of its members in the full enjoyment of work opportunity,
because of race, creed, color, sex , national origin, or ancestry.
f) A labor organization, or the employees or members thereof will not aid,
abet, incite, compel or coerce the doing of any act defined in this
Contract to be discriminatory or obstruct or prevent any person from
complying with the provisions of this Contract or any order issued there-
under, or attempt, either directly or indirectly, to commit any act
defined in this Contract to be discriminatory.
GENERAL
1 . The laws of the State of Colorado and rules and reoulations issued pur-
suant thereto shall be applied in the interpretation, execution and
enforcement of this Contract. Any provision of this Contract whether
or not incorporated herein by reference, which provides for arbitration
by any extra-judicial body or person or which is otherwise in conflict
Page 7 of 8
with said laws, rules and regulations , shall be considered null and void.
Nothing contained in any provision incorporated herein by reference
which purports to negate this or any other special provision in whole or
in part shall be valid or enforceable or available in any action at law
whether by way of complaint, defense or otherwise. Any provision rendered
null and void by the operation of this provision will not invalidate the
remainder of this Contract to the extent that the Contract is capable
of execution.
2. The signatories hereto aver that they are familiar with 18-8-301, et. seq. ,
(Bribery and Corrupt Influence) and 18-8-401 et. seq. , (Abuse of Public
Office) , CRS 1973 as amended, and that no violation of such provisions
is present.
3. The signatories aver that to their knowledge, no state nor county employee
has any personal or beneficial interest whatsoever in the service or
property described herein.
IN WITNESS WHEREOF, the parties hereto have executed this Agreement on the
day first above written.
WELD COUNTY DEPARTMENT /OF SOCIAL SERVICES CHILD ABUSE RESOURCE AND EDUCATION,�INC.
CA
'
BY: /CL ✓ BY; mac%Cs G9' � �y'iY
Direct - Eugene McK na -Ir President of t e Board
ATTEST: vY),,,.. 4.4„,,, wtr
Weld County Clerk and Recorder and BOARD OF COUNTY COMMISSIONERS
Clerk to the Board WELD COUNTY, COLORADO
By: B Yvykez,or./
Deputy u ty C k C irma f the Bo rd
1
EXHIBIT A
Methods of Evaluation for Performance Objectives
The following will be used for monitoring and evaluating
the success of the purchase of services agreement for
community education and awareness of child abuse and
neglect:
1 . Monthly report submitted to Weld County Department
of Social Service:;.
2 . Random sampling of educational , law enforcement ,
and community groups who have had programs presented
by Child Abuse Resource and Education, Inc . , for
evaluation of service.
3 . Review of evaluation materials and correspondence
from outside agencies regarding services received.
4 . Ongoing consultation with supervising staff through
Weld County Protective Services concerning development
and implementation of programs .
'3arrative and Objectives
•
Caarn:nity Education and Awareness PruyLam/ Child Abuse and Neglect
Child Abuse Resource and Education, Inc�la )abuse wiAnti toward
ntinue to
promote awareness ove the s inseto concerning Child throughout Weld County
a more comprehensive response problem,
Caineuiities. Crass of the pruyLam follow:
1. Enhance education and recognition of child abuse, neglect and child
safety.
2. Increase motivation to act to protect a child.
3. Develop systems of early detection of the high-risk parent and
child such that serious abuse is prevented.
4. Provide awareness programs for children, with creative play groups,
material, lectures and films a19ressing their rights, calf-protection
and resources (ie: how they get help) .
5. Provide lectures, in-service presentations, materials and films to
all persons in a professional responsibility over children, regarding
responsibility to report, early detection of at-risk children, and
mobilizing their protection. (These include: law enforcement, nurses,
educators, bus drivers, foster parents, day care providers, dental
hygienist, etc.)
6. Provide parents and the came city with support systems (Parents Anonymous,
stress lines groups, volunteers) to reduce risk for abuse and promote
the health and welfare of children.
7. Provide parenting education for the high-risk and abusive
vee meent,
thods
whereby weekly classes enable parents to learn app Y
of discipline and dhildrearing, greatly rednring the risk for abuse.
(pLuyLam description attached.)
A summary of pLcyLanmmg completed for the first eleven months (January
through November) of 1985 is listed below:
Information and referrals: 948
215
Telephone Consultations: 25
Classes and lectures: 7254
Phamphlets and handouts: 8
Ctranity and service club lectures: 78
In-services to schools/agencies: 7larticles +da;ly add for P.A.
Media :Radipapers/Magazines
Radio 6Public Service Announcements+
hour radio interviews
Conferences /..Seminars: 3
Cacccau:ity Displays: 8
44contacts with Advocate, client or
Volunteer contacts: both
Child Protection Team: 45
Parents Anonymous meetings: 42
Parenting classes 74
• CHILD ABUSE RESOURCE °. EDUCATION, INC.
1986 PROPOSED BUDGET
REVENUE:
UNITED WAY OF WELD COUNTY 26,500
CONTRIBUTIONS 1 ,000
SPECIAL EVENTS 7,000
•
GOVERNMENT AGENCIES 28,750
INCOME INVESTMENTS 200
TOTAL SUPPORT & REVENUE 63,450
1 EXPENSES
SALARIES 36,500
EMLOYEE BENEFITS 1 ,500
PAYROLL TAXES 1 ,750
PROFESSIONAL FEES 50
SUPPLIES 1 ,600
TELEPHONE 2,385
POSTAGE 350
OCCUPANCY 14,090
RENTAL/MAINTENANCE OF EQUIPMENT 400
PRINTING $< PUBLICATIONS 720
TRAVEL 300
CONFERENCES & MEETINGS 300
SPECIFIC ASSISTANCE TO INDIVIDUALS 375
MEMBERSHIP DUES 50
MISCELLANEOUS 50
DEPRECIATION 450
TOTAL EXPENSES 60,870
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•
NON-TRADITIONAL PARENTING CLASS
A Systematic Approach to Preventing Child Abuse
Child Abuse Resource and Education, Inc .
Greeley, Colorado
NOT FOR DUPLICATION WITHOUT PERMISSION OF
CHILD ABUSE RESOURCE AND EDUCATION
NON-TRADITIONAL PARENTING EDUCATION
Non-traditional Parenting Education seeks to provide preventive
parenting services to men and women of child bearing age. In this
group primary prevention of child abuse takes the form of educating
first time expectant inexperienced high-risk parents of the demands,
responsibilities, skills and levels of stress associated with child-
rearing; these concepts are learned via teaching by the group leader
and by association with group members as they relate their own indiv-
idual experiences. Additionally, this opportunity paves the way for
the inexperienced parent to form a developmental framework for know-
ledge and expectations of his/her child (ren) . Learning through others
who share similar stressors and experience is a powerful method of
skill acquisition and a significant dynamic operating within the group.
Secondary prevention of child abuse and neglect takes the form of
re-educating highly stressed and/or inexperienced parents, once it
has been established that bona fida difficulties or risks are present
within the parent-child relationship. Role playing newly-learned
parenting skills adjusting expectations and developing a stronger
social support network for the parent are included on this level .
In Non-traditional Parenting Education a main goal is to regulate
the amount and impact of stress on the individual parent , optimally
creating a marriage of newly-acquired child rearing skills and effective
coping strategies for the stress commonly associated with this task.
Community agencies frequently have limited time available for providing
adjustment counseling to the expectant parent. This group provides a
main focus on the normal and unique life-style changes in role , skills ,
marital partners and social activity. These arc only a few of the
adjustment problems we identify and address .
Page 2 .
At
Another powerful factor evidenced by the group concerns the
immature/age-inappropriate parent. Peer pressure is a strong
dynamic and is often utilized by members when one of the group
clings to a clearly unrealistic/inappropriate parenting notion
not serving to promote healthy child development or positive parent-
child interaction .
Several of the group members have been pregnant during their
attendance; oftentimes educational process has shifted to the sub-
jects of optimal pre-natal care and medical difficulties as shared
by other group members in the past or present. The issue of abor-
tion surfaces periodically; even more frequent is the group con-
sensus for motivation and effective methods of birth control . There
exists strong support here for containing the family size within
reasonable and manageable limits via forethought and planning.
Group members are relatively vocal and very understanding of these
issues as many of them now live daily with the reality of too little
planning too late in their development as a parent .
The educational and supporting services provided to group
members are unlike any currently existing throughout the greater
Greeley area . Given this unique parent population , no other agency
provides equivalent help to persons in such obvious need; therefore ,
no duplication of services exists .
1t to1. Bartels 4 Noe Agent 8 #,
1 INSURANCE - LOANS - REAL ESTATE .:L!
PHONE 13031 356-1133...1301 9th STREET...POST OFFICE BOX B...GREELEY. COLORADO 80632
December 3, 1985
To Whom it May Concern:
This is to inform you that Bartels & Noe Agency carries
Commercial Blanket Bond for Child Abuse Resource and Education,
Inc. The Bond is effective November 16, 1981 , written on the
three year annual installment basis. We have billed out second
installment in amount of $50.00. The bond is written in amount
of $10,000 and covers the personnel and operation of the Child
Abuse Resource and Education, Inc. and written through the
United States Fidelity and Guaranty Company.
Any other information you might need on this, please let
us know.
•
Yours very truly,
BARTELS & N0E AG/NCY/'
Norman D. oe •/ r
NDN:glc
It vault
am
imsa p--
REALTOR' -
vet 6, mEmoRAnDum
To Tom David, County Attorney December 10, 1985
Date
COLORADO Front'ene McKenna, Director, Social Services
Sub)xf:1986 Child Abuse Resource and Education Contract
The attached contracts are for your review and submittal to our Board for
their approval. Cost for this contract is $21,750 for the 1986 Calendar
Year. Other provisions are substantially the same as in previous years. If
you have any questions please give me a call. Thanks for your help.
CM:lch
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