HomeMy WebLinkAbout860467.tiff RESOLUTION
RE: AUTHORIZE SUBMISSION OF PROPOSAL FOR FUNDING BY DISTRICT
ATTORNEY' S OFFICE TO DIVISION OF YOUTH SERVICES
WHEREAS , the Board of County Commissioners of Weld County,
Colorado, pursuant to Colorado statute and the Weld County Home
Rule Charter, is vested with the authority of administering the
affairs of Weld County, Colorado, and
WHEREAS, the Board has been presented with a Proposal for
Funding for the Weld County Juvenile Diversion Program, for Fiscal
Year 1986-87 , to be submitted by the District Attorney' s Office to
the Division of Youth Services, and
WHEREAS , after review, the Board deems it appropriate to
authorize the submission of said Proposal to the Division of Youth
Services.
NOW, THEREFORE, BE IT RESOLVED by the Board of County
Commissioners of Weld County, Colorado, that the submission of
said Proposal for Funding for the Juvenile Diversion Program, for
Fiscal Year 1986-87 , by the District Attorney' s Office to the
Division of Youth Services be , and hereby is, authorized.
The above and foregoing Resolution was, on motion duly made
and seconded, adopted by the following vote on the 14th day of
May, A.D. , 1986 .
BOARD OF COUNTY COMMISSIONERS
ATTEST: ;tAina7R-_ e WELD COUNTY, COLORADO
Weld County lerk and Recorder \ �� \ ��, \w ►►� ...
and Clerk to the Board J.cque �'�.�. s . Chairman
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BY'— O7�i91 c eJ G.,�.GI"��. Lac em
eputy County erk
APPROVED AS TO FORM: Gene R. Bran ner'
C.W. rby
ounty Attorney -�%e '/ a
Ffar nk Yamag i
860467
7)7 ' AC'r-
PROPOSAL nOR FUNDING
FISCAL 'PAR 1986-87
Submitted by: Weld County District Attorney's Office
Project Director: Beth Gay
EXH'BIT A
Submitted to: Colorado District Attorney's Association and
The Division of Youth Services
4255 South Knox Court
Denver, Colorado 80236
Approved: - __ !_t i-- b. 4 k"--C
S' ANLEY C PEEK J
DISTRICT TORNEY
Approved:
���.�
3 1CQU INE J HN ON
WELD COUNTY CO ISSIONER CHAIRPERSON
86C467
1 . PROGRAM GOALS:
A. To provide community based alternatives to the formal court
system that will reduce juvenile crime and recidivism, and reduce
costs within the juvenile justice system.
B. To provide victims of juvenile crimes with appropriate
restitution.
2. PROGRAM NARRATIVE:
Approximately 104 juvenile offense reports per month are received,
from 19 Weld County Law Enforcement Agencies, by the District
Attorney's Juvenile Diversion Program. A background check is made
on each child. Files are then made up. Repeat offenders' files are
kept in a cumulative fashion. Master information cards are made and
restitution questionnaires are sent to victims.
All referrals must then be screened for program eligibility based
on programming DYS funding guidelines. Of this general population,
approximately . 10-20 meet eligibility requirements and are accepted
into diversion each month.
First time felons and multiple misdemeanants accepted into diversion
are assigned to appropriate counselors. Letters are sent to parents
requesting that the parent and child come in for an intake/needs
assessment.
At this time the counselor meets with the child and at least one
parent or legal guardian. The police report is reviewed with the
family and child. If the child accepts responsibility for his/her
offense, the diversion program is explained and offered to the family.
If the family elects to go to Court., the case with an explanation of
why diversion was not appropriate is given to the Deputy District
Attorney. If the family chooses diversion, the requirements of
participation are explained. The parent signs several release forms
which are used for school or any other appropriate information. A
complete family social history is then taken and discussion surrounding
specific problems may ensue. After the counselor has gained some
insight into individual problems, an individual program plan is
written in contract form and signed by the child, the parent, and
the counselor. Schools, caseworkers, therapists and other appropriate
agencies are contacted for further information. The counselor then
prepares his plan for the child's next session.
Individual, family and group counseling is provided to all accepted
clients. Youth are seen once a week the first six weeks of the
program. They may or may not be seen weekly for the duration of the
program. The counselor's discretion concerning the child's needs will
determine the type, amount and the duration of counseling necessary.
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Counseling will be directed toward the child's individual needs and
program which were determined during the needs assessment and contract
signing. Consistent contract goals always insist on school attendance
or work payment of restitution. Problems in these areas are directly
attended to by counselors. Other needs are attended to an an indivi—
dual basis.
Issues attended to in groups include education in regard to legal
consequences concerning repeat offenses, complicity, values clari-
fication, job seeking skills, problem solving and communications
skills.
Counselors do respond to emergency calls from parents, children,
schools, and police agencies. Most crisis intervention calls are
received in our Ft. Lupton Office, perhaps because most services are
very limited in South Weld County.
The immediate goal of counseling is to guide the child to complete
the requests of his diversion contract.
Restitution questionnaires are sent to victims immediately after the
offense report is received. The victim has 30 days to fill out the
forms and back up all requests with estimates or receipts regarding
repair or loss. The amount of loss for each victim is divided among
co-defendants and each child is responsible for paying 100% of his or
her share of restitution. A payment schedule is set up by the
counselor, who may also advise the child on ways of earning money.
The child must purchase a money order, payable to the victim, which
the counselor and child sent to the victim. Since the restitution
component of the program is designed to be a learning experience for
the child as well as a payment system for the victim, the child is
also required to write an apology letter to the victim and a thought
paper regarding the effect the child's offense had on the victim, the
community, the child's family, and the child himself.
Community service work is not assigned in lieu of restitution, but
may be assigned in addition to or may be assigned in cases where
restitution is not due.
Supportive education is a component of the program. During the needs
assessment and intake process, the counselor identifies and addresses
academic, behavioral and attitudinal problem areas in the child's
educational setting. Our goal is to maintain clients in their present
educational' settings or to prepare them for reintegration into a
public school setting, into a vocational program such Job Corps or a
community college, or into an apprenticeship.
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To assist the child in attaining, these goals, the counselor may obtain
over all progress reports, achievement scores and ability scores
from the schools. The counselor may request input in special educa-
tion staffings and in developing the child's (IWEP) individual written
educational plan. The counselor may also monitor attendance and act
as an overall liaison between the child and his school.
Individual cases are staffed with a supervisor every week. Progress,
problems or changes in the contract are discussed. At this time the
decision to revoke diversion and file a case in court is decided if
the child is failing to complete the goals of his contract or if the
child is uncooperative. A form stating reasons for failure is
completed by the counselor and checked by a supervisor who then gives
the case to the Deputy District Attorney. Case closings must
illustrate that all goals on the contract were completed and an
overall summary, a running record must be in order before the
supervisor closes the case.
3. CLIENT TARGET POPULATION:
Youth receiving direct services from the District Attorney's Diversion
Program must meet DYS eligibility requirements. Our clients there-
fore must have had at least one felony or two misdemeanor arrests.
The Weld County District Attorney Diversion Program intends to serve
150 youth during the fiscal year of 1986-87. All 150 cases will be
multiple misdeameants or felon- cases which would be filed in court
if diversion were not available.
4. PROGRAM COMPONENTS:
Program components include intake and needs assessment, brokerage,
counseling, employment, restitution, supportive education, follow-up,
case management, community consultation and administration.
Components not directly discussed in the program narrative are
brokerage, follow-up, employment, administration, and community
consultation.
Brokerage:
After the intake and needs assessment of the child an the family is
completed, the counselor may elect to refer the child to an appro-
priate agency which can deal with specific needs.
1 . Children deemed extremely disturbed may he referred to Weld
Mental Health, Social Services or to a private therapist as
a part of the diversion contract.
2. Improper use of a firearm may include hunter safety classes
through various city recreation program. This requirement
is a part of the child's contract and the child is
responsible for signing up and completing a program. A
certification of completion is then brought to the counselor.
3. Children who are considered high risk regarding further
involvement is the legal system may be referred to the
Shape-Up Program which is coordinated by the Weld Probation
Department. To make a referral, the case is discussed with
probation in our bi-monthly meetings or via phone. If the
child is deemed appropriate a parental release and social
history is given to probation. Program completion is
usually provided verbally by the probation department.
4. Children who have been involved in an incident of sexual
assault are referred to Weld Mental Health for a minimum
of six months participation in group counseling specifically
geared toward sexual offenders.
Employment:
The need is apparent for some clients to receive assistance in
obtaining employment, especially when restitution is due. Assistance
is given individually and in groups regarding job seeking skills,
identifying and following through on .goals relating to employment
and in maintaining employment.
Volunteer community services work is assigned to youth in our
diversion program. This work affords opportunities for learning
experiences in the work place. Feed back from the work supervisor
is provided through counselor in written form.
Follow Up:
From time to time, individuals who have already complete the program
return when there is a need for more assistance on a short term or
temporary basis. The counselor may intervene with personal assistance
at this time or may refer the child to an outside agency for
assistance.
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Community Consultation and Education:
Diversion program staff members respond to requests to participate
as speakers in classrooms, to organizations, on panels and etc.
Staff members have and will continue to participate in media stories
which assist in informing the public of the program.
Liaison work with Social Services, the Schools, Law Enforcement,
Probation and Mental Health continue on a daily basis.
Administration:
Overall administrative responsibilities include the following:
1 . The preparation of the county and state budget each year.
2. The preparation and review of the monthly budget and of
pertinent statistics.
3. As the program itself is accountable to the District
Attorney, staffings are held with him. At these times
personnel, financial and any other concerns are discussed.
4. All secretarial duties are included in this component.
These duties consist of making up new files, keeping master
cards updated, investigating and preparing restitution, making
appointments for staff, making copies, preparing and sending
letters to clients and victims, preparing and sending
brokeraged cases, typing all correspondence, greeting clients,
the general public, and use of the word processor.
5. Four counselors and one secretary •are supervised by the program
administrator.
6. The responsibilities of interviewing and hiring staff, as well
as supervising, evaluating and dealing with personnel problems
are the responsibility of the administrator.
7. Public relations are an ongoing administrative responsibility.
Meetings are held bi-monthly with several community agencies
and individual contacts with the community such as victims,
is a continuing process.
8. Program planning is also an ongoing process. The over all plan
is developed at the time of the grant renewal. All staff,
however, are continually re-developing, re-organizing and
adding to the overall program plan.
9. Office management includes the general overseeing of all
personnel andpaper work. More specifically, all cases are
reviewed after intake, by the administrator, to check for any
procedural or program errors. Cases are reviewed individually
with the designated counselor every six weeks. Difficulties
and individual contracts are reviewed. Cases are reviewed again
at closure, making sure that everything is in order and that
the case is ready for closure.
10. Difficult cases are discuesed with staff and the Deputy District
Attorney when a court filing is being considered when a client
is unsuccessful in diversiun. These cases require that a
written summary be submitted, explaining why the request for a
filing is being made.
5. RESOURCE SPECIFICATIONS:
The Weld County District Attorney's Juvenile Diversion Program is
housed within the District Attorney's office which is a part of the whole
Weld County Office Complex. A sub—station of Weld County Offices is located
in downtown Fort Lupton where Diversion has an office which is staffed by a
counselor half—time.
Staffing for the, program includes one administrator, four counselors
and one secretary. All counselors and administrator have at least a masters
degree in a human services related area.
In—service training is encouraged and Weld County will reimburse fee
tuition at U.N.C. if professional staff choose to take up to 3 credits per
quarter.
DIVERSION ORIENTATION
(Training of New Staff Member)
FIRST DAY:
Overview of Diversion Prouam and Training Schedule:
History of Diversion (read grant)
Structure of program — administrative and organizational
Counselors' expectations
Office supervisors' expectations; being on time, dress,
comp time
Read Juvenile Code
SECOND DAY:
Juvenile Justice System:
Assuming that the new counselor knows nothing about the
system, we will go through the case process from offense
to Diversion termination.
Meet with Juvenile Deputy for explanation of role. How
he makes his decision to refer cases to Diversion. Explain
PL and DA level referrals.
Go to court (if possible) , or set time for following week.
See advisement hearing, dispositional, detention hearing,
etc.
THIRD DAY:
Overview of Diversion Paperwork:
Role of secretary
Explanation of office supervisor, role in assigning cases
Expectations around meeting with school personnel
Card file system
Restitution
General overview of all paperwork: explain all forms
Set up intakes with other Diversion counselors for;
following week
observe intakes
DIVERSION ORIENTATION Cont'd.
THIRD DAY CONT'D.
Office Policies:
Hours
Mileage
Lunch
Phone calls
Personal time
Sick/vacation time
Paperwork
Office Coverage
Payday
Parking
Chain of command/grievance process
Set up second week activities to include:
Intakes with other counselors
Visit any agencies that were missed
Set supervision time (weekly)
Set time in court with Juvenile D.A.
Set up intakes with office supervisor to sit in
Feedback on training:
Set time at the end of the month to go over Data Summary and State Forms.
Office Supervisor should sit in one one to two weeks of intakes with new
counselor.
Monthly goals for approximately two to three months to be reviewed by
office supervisor.
6. OPERATIONAL SPECIFICATIONS:
Youth admitted into the diversion program must have committed an
offense when they were between the ages of 10 —17. The child must have been
detained for one felony or two or more misdemeanors. The child and parents
must choose to go through the diversion program and agree to the general
policies and guidelines. The child must accept responsibility for his
participation in the criminal activity and agree to pay restitution or do
community service work.
Cases not accepted into diversion are screened out for the following
reasons:
1. Insufficient police report - these cases are returned for further
investigation or for more appropriate information.
2. Active probation or parole cases - these cases are referred to
the Deputy District Attorney for consideration of a new petition
or a revocation.
3. Pending petition - the new case is referred to the Deputy
District Attorney for consideration of an amended petition.
4. Child's residence is in another county - these cases are either
referred to the home county diversion program or a petition
is filed and disposition transferred to the home county.
5. First and second degree felony cases or cases with prior court
filings are referred to the Deputy District Attorney for
petitions.
6. Youth who have previously been through diversion are referred
to the Deputy District Attorney for consideration of a petition.
7. Youth who cannot be located according to the given address and
phone number are referred to the Deputy District Attorney.
8. First time misdemeanants are not eligible for diversion but are
lectured and restitution is collected in appropriate cases.
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DIVERSION ELIGIbITITY CRITERIA
Presumptive Eligibility for Diversion
A. Second time petty offenses
B. Second time misdemeanors
C. First time felonies (DDA will approve class 1-3 felonies
for diversion)
1. Except offense such as 1st degree murder, 2nd degree .
murder, manslaughter, Criminal Negligent Homicide,
kidnapping, 2nd degree kidnapping, vehicular felonies
(vehicular assault, homicide and eluding) , 1st degree
assault, aggravated robbery, 1st degree sexual assault
and 2nd degree sexual assault.
Presumptive Ineligibility for Diversion
A. Any case in which an offender has formerly been on probation
or court supervision, where such involvement was not terminated
one year before the current offense is presumptively ineligible
for diversion.
B. Any case in which the child has had more than three prior police
contacts and or has been through diversion on two or more
prior occasions.
Diversion Screening/Assessment Function
Legally a juvenile is eligible for Informal Adjustment if he/she has
been terminated from diversion, Court Supervision or Probation for
more than one year prior to the commission of the subsequent offense.
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Policy
If an offender has been terminated from diversion, court supervision
or Probation for more than one year, the Administrator or Deputy may,
at their discretion, refer the ease to Diversion for screening. If
deemed appropriate,. the new offense should be eligible for Diversion.
Return of Cases from Diversion to the DDA for filing:
A. The following are reasons for which a case may be returned to the
Deputy District Attorney for filing.
1. If a juvenile commits a second offense while on diversion the
case will be returned to the Deputy District Attorney for filing.
a. The second ' offense occurred prior to a diversion intake
and the new offense is eligible for diversion.
b. The second offense actually occurred before the diversion
referral offense but the police report was delayed.
c. There is insufficient evidence regarding the second
offense.
d. After discussions amcng counselors and administrator it
is decided that continued diversion is most appropriate.
• For example:
1) Second offense is a petty offense or minor
misdemeanor.
2) Second Offense is a domestic related offense.
3) The juvenile has failed to respond for the initial
intake and screening assessment .after our initial
letter to a registered letter.
4) Failure to comply with the program requirements or
failure to pay restitution are causes for returning
-a cause to the Deputy District Attorney for filing.
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INTAKE INTERVIEWS D.A. LEVEL
The intake interview shall co.*er the following information at a
minimum:
1. Introduction of counselor.
2. Discussion of why a referral was made to diversion:
A. alleged charge.
B. referral process (Police to Diversion)
3. Discussion of Diversion as an option (Counseling and
prevention program) , services provided.
Discussion of the length of involvement:
3-4 week assessment, meetings with parents, and 2 to 5
months further involvement.
Plan for involvement with Diversion.
Possibility of restitution or volunteer work.
4. Advisement:
Cover each section individually with child.
Cover what would happen if child decides to go to court.
Discuss record information.
Discuss confidentiality:
Mention exceptions such as child abuse or
incest which legally must be reported; and
that mention of plans to runaway by the
child, or of plans to hurt himself or others
must also be reported.
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INTAKE INTERVIEW
5. Discussion of offense. Restitution, if applicable.
Necessary to get an informal admission of guilt to the facts
in the case.
6. Complete the Social Summary with or without the parents
present. The counselor or the parents may fill in the
Social Summary, but the counselor must review the Social
Summary with the family before the intake interview ends.
This should be an opportunity to make sure the information is
complete such as whether the parental relationship is natural
or adoptive, and to get additional information as needed.
An explanation of the confidentiality of the Social
Summary should be made at this time. This is also an
appropriate time for parents to sign the Release of Information
Form.
7. Client may have questions or other information they need
to let us know. •
8. Set up another meeting.
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Youth are discharged or terminated either successfully or
unsuccessfully. Successful terminations mean that all terms of the
' original contract were satisfactorily completed. The termination summary
is completed, placed in the file and closed by the supervisor.
Unsuccessful terminations are reviewed by the District Attorney. The cases
are either filed in court or closed unsuccessful which means the child
would not be recommended for diversion should he or she be detained on a
future charge. This summary is also placed in the child's file explaining
the reasons for unsuccessful termination.
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7. ADMINISTRATIVE SPECIFICATIONS
OPENING CASES AND INITIAL CONTRACT
A. All incoming police reports will be made into District Attorney
files and the following procedures should be followed by the
secretary:
1. Master file checked for prior offenses.
2. New master cards made on first offenders.
3. Master cards updated with new offense on prior offenders.
4. Record report in daily case log.
5. • Assign file number to all new cases.
6. Make new files on first time offenders
a. name on front and side panel
b. file number on same
c. type of offense on front
d. fill out data sheet and attach it to the left
inside of the case file
e. attach offense report to the right side of this
case file.
f. date outside of file with current date filed
with District Attorney. Pull old file if
juvenile is a repeat offender.
a. enter current date on outside of old file
enter "new charge" and type offense.
b. add current charge to the data sheet.
c. place new offense report on top of the old
reports.
7. Make up victim card on each victim.
8. Send restitution questionnaire to appropriate victim.
(note this on. outside of file)
9. Copy master card (including newest offense) and send
to probation
10. File master card in "open file."
B. The Juvenile Deputy shall review all incoming cases.
1. General eligibility for diversion will be determined and
cases assigned to counselors for intake and further
eligibility determination. Case file will be marked
diversion, set for intake appointment.
2. First time petty offenses and misdemeanors will be
assigned to counselors for, intake and warning. Cases
will be marked as such.
3. Cases not eligible or appropriate for diversion will he
considered for filing.
(see pre—semptive ineligibility)
4. Cases with questions will be staffed with Deputy
District Attorney and final determination (diversion or
filing) will be marked on the file.
a. All of the above cases determined eligible will
be returned to the diversion secretary who will
send appropriate appointment letters.
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b. After appropriate letter has been sent, case will
be placed in the "open bin" at the secretarial
desk with an expected response date noted on the
case file.
c. If the juvenile has not responded by the given
response date an appointment letter will be sent
by registered mail.
d. If there is no response to the registered letter
the case will, be given to the Deputy District
Attorney for consideration of filing charges.
C. Making "intake. assessment appointments"
1. Set up an hour long a.m. appointment for the counselor
to explain the program and take a social history.
2. Record the appointment in the appointment book and on
the case file.
3. Place worksheets, information releases and social
history forms in the file.
4. Return the case to the assigned counselor.
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RESTITUTION
The restitution letter should be sent to the victim immediately after
making up the case file. Collection of restitution should be considered a
priority by the counselor.
The office supervisor should be notified if the counselor is
experiencing problems with collection.
- The amount of restitution should be entered in the case file and given
to the counselor.
No personal checks shall be. accepted. Only money orders, made
payable to the victim, will be accepted as restitution.
When a money order is received the child is given a receipt, it is
noted in the restitution log and the money order is sent to the victim
with a memo and the child written apology.
The restitution notebook should he updated every time there is a
payment made.
Problematic restitution cases should be discussed promptly with the
office supervisor and the Juvenile Deputy.
If the secretary has received restitution information it will be
attached to the master card.
1. If it has been received the diversion secretary will have
divided the amount appropriately according to victims and
defendants.
2. If it has not yet been received the diversion secretary will
attach to the open master card at a later date (keep checking) .
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3. If the victim has not responded within 30 days we will not be
responsible for collecting restitution.
h. Restitution
1. we only accept money orders payable to the victims.
2. give child a receipt for restitution (diversion secretary) .
3. record in individual restitution log (diversion secretary) .
4. record in master restitution payment log (diversion secretary) .
k. Juvenile Restitution
People v. Duane King, Court of Appeals
Holding: improper for adult to be ordered to pay restitution to insurance
company under 16-11-204.5. Remedy is for court to order all
damages to be paid to victim and for insurance to collect
from victim.
Distinguished:
Juvenile Code statute is different 19-3-113(4) . Weld County
Juvenile Court has ruled that the King case doesn't apply to
juveniles because of the different statute so that it is proper
for the child to be ordered to pay restitution to insurance
company.
RUNNING. RECORD
Case notes should be completed after each session with the family,
the child, or any other meeting affecting the child.
Case notes should be completed after group sessions also. These
notes should reflect purpose, content and attendance. The running
record should be kept in reverse chronological order and should not be
inter mengled with other forms.
MONTHLY SUMMARY
A brief summary is requested or a monthly basis discussing progress,
goals, accomplishments, etc.
INCIDENT SHEET
Record of significant incidents regarding the child should be kept
on this separate form. Incidents may include "no shows," incidents
at home, school, or further police contact.
STAFF aMEETINGS
Fridays: 8:30 to 10:30
Counselors and the Director meet weekly to discuss problem cases, new
or changed paper work, upcoming training or conferences and etc.
GENERAL OFFICE POLICIES
The office should always be covered by a counselor and secretary
if at all possible.
The secretary must know where we are going, and when we can be
expected back in the office.
All staff will cover for one another if someone is ill or on
vacation. Appointments won't be cancelled unless it is impossible
for another staff person to cover.
Sick and vacation time should be written on the office manager's
and director's calendars.
TELEPHONE POLICY
Case related long distance phone calls may be made when necessary.
A print out o•f all calls will be given to the District Attorney for
review each month.
860.167
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8. Performance specifications•
A. Evaluation of Goal A.
1. By reducing the juvenile caseloads for the courts and by
screening all juvenile offenders at the District Attorney's
level and by placing appropriate cases in the District
Attorney's Diversion Program in lieu of court filings we
estimate a continued 309, reduction in court filings which
ultimately reduce costs within the juvenile justice system.
Measurement. It is assumed that all cases accepted into
Diversion would have otherwise continued through the
formal court system. This assumption is verified by the
District Attorney. If 150 juveniles are diverted each
year, the District Attorney's and the courts caseload will
be reduced by 30% as court filings usually number about 400.
2. By providing intense supervision, counseling and other
support services to clients, for up to six month period of
time and by providing support, guidance and consequences
of behavior it is hoped that juvenile offender's behavior
and attitudes will change thus reducing recidivism.
Measurement: Youth will be followed for six months after
completing diversion. Those among the population who have
recommitted a delinquent offense will makeup a percentage
of recidivists. A goal of an acceptable recidivism rate
will be determined and the program will strive toward that
goal. It will be assumed that behavior and attitudes have
changed if the child does not recidivate.
B. Program Evaluation of Goal B
1 . By collecting restitution estimates from the victim, by
setting appropriate amount of restitution to be paid by
the child to the victim, by collecting the determined
amount from the child, via money order, and by dispensing
the payments directly to the victims.
2. By providing the victim with information concerning the
state victim compensation fund.
Measurements: Restitution must be paid as a condition of
the diversion contract, if all restitution is not paid,
that particular case will be referred to the Deputy District
Attorney for filing. Letters with information concerning
the victim compensation fund will be sent to all victims.
The Weld County District Attorney Diversion Program intends
to serve 150 youth during the fiscal year of 1986-87. All
150 cases will be multiple misdeameants or .felony cases
which would be filed in court if diversion were not
available.
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9. BUDGET
Weld County Juvenile Diversion Total Budget
A. Personal Services
Salary Retire. FICA Life Ins. Montly Yearly
Total Total
Admin. II 2453.00 134.94 175.42 5.04 2768.00 33,220.00
Office Tech. II. 1009.00 55.51 72. 16 5.04 59. 1200.71 14,408.52
Counselor III 1644.00 90.47 117.61 2.94 59. 1914.02 22,968.21
Counselor III 1534.00 84.41 109.73 2.94 59. 1790.08 21,480.96
Counselor III 1534.00 84.41 109.73 2.94 59. 1790.08 21 ,480.96
Counselor III 1611.00 88.62 115.20 2.94 59. 1876.76 22,521.12
Total Personal Services 136,079.80
B. Professional Services
CDAC Administrative costs 1 ,500.00
C. Operating Expenses
1. supplies, postage, printing, misc. 3,600.00
2. equipment maintenance and upkeep on
IBM selectric typewriter 300.00
3. educational materials, literature
and texts 400.00
D. Travel and Training
. 1 . Colorado Juvenile Council
a. 5 registration fees 250.00
b. 5 rooms and $55.00 per day
for 2 days 550.00
c. meals at $125.00 per day
at 3 days 375.00
2. Mileage for staff, misc. , meals,
tuitions and registration fees for
various workshops and in—service
training 3,500.00
Total 4,675.00
•
Total Budget 146,554.00
Grant Budget • 39,414.00
match dollars 107, 139.58
grant dollars 39,414.42
•
DIVISION OF CRIMINAL JUSTICE
STATEMENT OF GRANT AWARD
GRANTEE:
NAME Weld County
ADDRESS Weld County Government. 915 10th Strppt. Grecosy, CO 80631
ATTENTIONIackie Johnson, Chair, Weld County Commissinnprs
GRANT AND PROJECT NUMBER 85-JD-4-(12)
GRANT AND PROJECT TITLE Weld Delinquency Prevention
GRANT PERIOD: FROM 6/6/86 TO 6/30/87 •
In accordance with the provisions of the Juvenile Justice and Delinquency
Prevention Act of 1974 (P.L. 93-415), as amended, the Division of Criminal
Justice hereby awards a grant to the above named grantee.
Federal Grant Award $ 11,500 Initial Federal Drawdown $
Subgrantee Contribution $
Total Project Budget $ 11,500
The approved budget by category is based upon your Grant Application, DCJ
Form 5, which was approved by the Juvenile Justice and Delinquency Prevention
Council . It is necessary that you base your activities on this approved
application and not on the application originally submitted since changes
may have occurred as a result of the approval process. Your finance officer
must have a copy of the appprcved Grant Application in order to prepare the
necessary quarterly reports for this project.
The grantee must secure prior written permission from the Division of
Criminal Justice if there is to be an increase in any budget category _
total that exceeds ten percent, if a new line item is to be added, or if
an existing line item is to be deleted.
The grantee is to keep copies of all documents and correspondence that
relate to this project in a file bearing the project title and number.
All expenditures must be supported by documentation and only actual
expenditures will be permitted.
This grant is subject to the general conditions and the conditions applicable
to fiscal administration set forth in the Grant Application, Form 5 and
Statement of Grant Award, Form 9.
This Statement of Grant Award duly executed and returned to the Division
of Criminal Justice in conjunction with the approved grant application
will serve as the contract between the Division of Criminal Justice and
the grantee.
Date June 11, 1986 elk Bill Woodward, Director
8€€k)1 S°
DIVISION OF CRIMINAL JUSTICE
STATEMcN T OF GRANT AWARD
THIS AWARD IS SUBJECT TO THE FOLLOWING SPECIAL CONDITIONS:
This grant is subject to an audit. The grantee must maintain all
project records as will facilitate an effective audit for three
years or beyond the three year period if an audit is in progress
and/or the findings of a completed audit have not been resolved
satisfactorily.
If it appears that the project will not be completed within the
time specified in the Statement of Grant Award, the grantee must
submit a written request for an extension of the grant period to
the Division of Criminal Justice at least 31 days prior to the
expiration date of the project. Unless the request is approved
by the Division of Criminal Justice prior to the authorized com-
pletion date of the project, reimbursement for expenditures beyond
the specified completion date will not be allowed.
Open, competitive procurement procedures must be followed for the
purchase of equipment and professional services. All contracts
for professional services must be approved by the Division of
Criminal Justice prior to implementation.'
Fiscal accounting and budget control must be performed by the
Delegate Agency in accordance with OMB Management Circular A128.
Audits must be performed in accordance with OMB Circular A128
by a CPA or licensed public accountant. As a formal part of the
Division of Criminal Justice's closeout procedures for this subgrant,
the subgrant's authorizing official will be required to notify, in
writing, as to the date of the next agency audit which will incorporate
this project. At such time as said audit is completed, one copy of
the audit report must be forwarded to the Division of Criminal Justice
for clearance of the subgrant portion of the audit.
No cash maybe requested or approved until all quarterly and final
reports are submitted for Grant #85-JD-4-(4).
•
•
This grant is accepted by:
Chairman, Board of County Commissioners
gnatu o • y Authorize Official Title
'1145*Return signed 2
g goldenrod copy to: Division of Criminal Justice
1325 S. Colorado Blvd., 3ldg. B-700
Denver, CO 80222
•
• .DS
• COLORADO
DEPARTMENT OF William Woodward.Director
PUBLIC SAFETY - Division of Criminal Justice
•
June 13, 1986
•
Jackie Johnson
Weld County Commissioners
915 10th Street
Greeley, CO 80631
RE: Project Number 85-JD-4-(12)
Project Title Weld Delinquency Prevention
Grant Award $11,500
Dear Ms. Johnson:
On behalf of the Juvenile Justice Council , I am pleased to enclose the
Statement of Grant Award (Form 9) for the above project. You are to
retain the white copy of the Form 9. When the goldenrod copy of the
Form 9 is signed and returned to the Division of Criminal Justice your
project may begin to draw down funds from the grant award. Please note
whether there are any special conditions governing your grant on this
Richard D.Lamm form.
GOVERNOR
r
EXEWCUT IVE DIRECTOR We will be looking forward to working closely with you and your agency
Cebndo State in the future. I sincerely hope that we can count on your continued efforts
Patrol to improve the quality of juvenile justice within the State of Colorado.
Cobudo Bureau
of Investigation Sincerely, •
Colorado Law
Enforcement ..
TrainingDivAcademy
f
•ision Criminal Justice am . Woodward
Dwbio,NOlneer Director
Emergency Services
Fe of WRW/tm
g cc: Kay Fenton
.ov'cc\
V3 chlay fq 1325 South Colorado Blvd.
*�. Gse * loo Building B
Denver,Colorado 80222
1876 rF (303)691-8131
tai 137
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