The URL can be used to link to this page

Browse Search

Home My WebLink About861155.tiff RESOLUTION RE: APPROVE SHELTER ANNEX G TO THE WELD COUNTY EMERGENCY OPERATIONS PLAN WHEREAS, the Board of County Commissioners of Weld County, Colorado, pursuant to Colorado statute and the Weld County Home Rule Charter, is vested with the authority of administering the affairs of Weld County, Colorado, and WHEREAS, Section 24-33. 5-707 (8) , CRS, requires each local disaster agency to keep current a Local Disaster Emergency Plan for its area, and WHEREAS, on the 13th day of March, 1985, the Board did, by Resolution, adopt the Weld County Emergency Operations Plan, and WHEREAS, the Board has now been presented with Shelter Annex G, a copy of which is attached hereto and incorporated herein by reference, and WHEREAS, after study and review, the Board deems it necessary and appropriate to approve Shelter Annex G in order to protect the health, safety, and welfare of the residents of Weld County. NOW, THEREFORE, BE IT RESOLVED by the Board of County Commissioners of Weld County, Colorado, that Shelter Annex G to the Weld County Emergency Operations Plan be, and hereby is, approved. The above and foregoing Resolution was, on motion duly made and seconded, adopted by the following vote on the 10th day of December, A.D. , 1986. f, BOARD OF ATTEST: ilaT / " ' WELD COUNTY,N COMMISSIONERS COLORADO Weld County Clerk and Recorder and Clerk to the Board Ja so ue �1 Chairman q /`rST ''"j 0y/'�1+-cqJ G. 'f ac , •- em D putt' County C rk / APPRO ED TO FORM: ene R. Bran ner Ill -.57 C.W.eneflagu Kiry 0o Y Y ilaliC/764Count Attorne /i/ /"/7` _7<0J:' (ii: 7 h - 861155 SHELTER ANNE.`. C WELL COUNTY EMERGENCY OPERATIONS PLAN TABLE OF CONTENTS Page PURPOSE 1 DEFINITIONS : SHELTER FOR NONNUCLEAR DISASTER EVENT SHELTER FOR NUCLEAR DISASTER - SITUATIONS AND ASSUMPTION CONCEPT OF OPERATIONS ORGANIZATION AND RESPONSIBILITIES G ADMINISTRATION 5 ATTACHMENT 1 . Statement of Operational Relationships between the Colorado Division of Disaster Emergency Services and the American Red Cross. APPENDICES 1. Preselected shelter list 2. Shelter Annex Resource List Tab A Social Services Tab B American Red Cross (TBW) Tab C Weld County Area Agency on Aging Disaster Procedures and Senior Aid Coordinators/Senior Nutrition Sites Tab D Health Department (TBW) OE 3 1.55 1 11/25/86 SEELTEF. ANNEX C WELD COUNTY EMERGENCY OPERATIONS FLAX I. PURPOSE The purpose of this Annex is to explain and prescribe the responsibilities of local government and private relief agenciee in providing emergency shelter and/or temporary housing for disaster victims. II. DEFINITIONS: SHELTERS TO PROTECT PEOPLE IN EVENT OF A DiSASTEE/NUCLEAI WEAPONS EFFECTS A. Shelters serve two basic functions. 1. Predesignated shelters protect people from an immediate or ongoing danger such as tornado or the effects of nuclear weapons. Information on predesignated protective shelters ,is found in hazard specific annexes in this plan. 2. Preselected shelters provide for care of disaster victims made homeless as a result of a disaster or emergency . Preselected shelters are included in this annex. B. There are two basic types of shelters. 1. An Emergency Shelter is also called Congregate Care or Congregate Lodging. These are facilities, such as churches, schools or National Guard armories, adequate to provide short term (emergency) shelter for disaster victims. 2. Temporary Housing is for longer duration sheltering of disaster victims. It includes unoccupied, available, public or federally owned housing, rental properties including hotels and motels,or mobile homes made available following a Presidential Declaration. C. Emergency shelters for care of disaster victims should: 1. Be a safe and healthful facility reasonably near victims' homes. 2. Rave a suitable space for sleeping quarters, office, infirm- ary, and storeroom. 3. Have an adequate supply of drinking water; toilet and bathing facilities. 4. Include provisions for storing, cooking and serving food. ( 1,Af., r 11/25/86 3. have fire and police protection. L. Shelter from Radioactive Fallout in areas of "low risk" from direct effects of nuclear weapons where radioactive fallout is considered the primary nuclear hazard, all permanent residents will be sheltered in predesisnated facilities in accordance with the local Community Shelter (in- place shelter) annex of this plan. E. In areas at "high risk" from direct nuclear effects (initial radiation, blast, heat, and fire) , such as resulting from t no-notice attack, local residents will be sheltered in facilities identified by the all-effects survey and designated in the local Community Shelter (in-place shelter) annex of this pia:. F. In the event of either spontaneous relocation or directed evac- uation and relocation of people from "high risk" areas threatened or impacted by nuclear weapons, the relocatees will be sheltered as specified in the Reception and Care annex of this plan. G. Because of the uniqueness and complexity of nuclear attack response planning, the Community Shelter Plan (Nuclear) , the Evacuation and Relocation Plan (Nuclear) , and the Reception and Care Plan (Nuclear) will be developed along specific guidelines to provide for those aspects of a National Emergency, and although separately bound, are a part of this lntergrated Emergency Response Plan. III. SITUATION AND ASSUMPTIONS A. Situation See Basic Plan vulnerability/capability analysis. B. Assumptions 1. Experience has shown that under local emergency conditions, a high percentage (50 percent or more) of evacuees will seek shelter with friends or relatives rather than go to estab- lished shelters. Thus, the entire community does not require shelter. 2. Because Weld County is both a host and risk area, shelters have been identified for receiving evacuees from hazardous areas. 3. Populations with special needs have been identified such as hospital and prison groups, the elderly and handicapped. IV. CONCEPT OF OPERATIONS A. General 1. Ultimate responsibility for sheltering citizens rests with the {)mar^.;' 1 ;;e5 3 11/25/86 local government . This annex wiii be activated when a disaster or emergency has occurred within this jurisdiction that re- quires evacuation from residences to emergency shelters. 2. The decision to evacuate shall be made by competent autharirp (i.e. , Incident Commander , Board of County Commissioners, Mayor) who shall communicate that decision immediately to the Emergency Operations Center (EOC) to the county Social Services Officer so that required notification and shelter preparation can be made, including medical care as outlined in the health and Medical Annex. 3. Local governments may arrange with other public, nonprofit, service or private-sector organizations to manage shelters. 3. Nationally, the Red Cross has been designated as the agency to operate shelter facilities during natural disasters. 4. The County Social Services, Health Department and Senior Program will support the American Red Cross along with coop- erating churches and community groups. 5. A list of pre-selected shelters, locations, capacities and capabilities is on file in the Office of Emergency Management and also with fire and/or police of individual municipalities. B. Phases of Emergency Management 1. Mitigation a. It has been determined that Weld County is both a risk and a designated host area. b. Resource lists have been developed for agencies, person- nel resources and physical facilities. Draft agreements have been drawn up by the American Red Cross to guarantee access to facilities and availability of staff during emergencies. These agreements will remain updated by Red Cross. c. Shelter locations will need evaluation for proximity to potential hazards and disaster conditions. d. Local architects and developers will be encouraged to include shelter factors (PF and windstrength factors) in new construction. e. A public information program to make citizens aware of availability and locations of shelters will be developed. 2. Preparedness a. Review annually and update shelter resource lists. b. Sites have been surveyed for protection factor (PF) ratings, capacities, and facilities. A written agreement to use each facility or structure as a shelter will be confirmed in writing. The regular maintenance force should continue to serve and the agreements should provide for reimbursement of utilities and repair of damage. c. Prepare plans and standard operating procedures (SOPs) for shelters. d. Prepare shelter management kits. e. Arrange training programs for shelter managers' staff and 4 11/25/86 shelter radiological personne"- . f . Stockpile shelter supplies. g. Identify potential expedient shelters. h. A checklist to assist in the implementation of this annex is attached as Appendix. 2. 3. Response a. Notify persons and organizations identified in shelter resource list about possible need for services and facilities. b. Select shelters in accordance with: 1) Hazard vulnerability analysis considerations. 2) Locations in relation to evacuation routes. 3) Services available in facilities. c. Open and staff shelters and develop expedient shelters as needed. d. Coordinate with emergency operating center (EOC) staff to ensure that communications are established, routes tc shelters are clearly marked and appropriate traffic con- trol systems are established. d. Distribute shelter kits and supplies. e. Complete shelter stocking. f. Display shelter identifying markers and signs at shelter locations. g. Make public announcements about shelter availability and locations prior to as well as during the emergency in accordance with the Public Information Annex of this plan. h. Prepare to receive evacuees and provide for their health and welfare. Victims requiring medical treatment and/or hospitalization should be directed or transported to the nearest available medical facility in accordance with the Health and Medical Annex of this plan. i. Maintain records of financial expenditures and shelter use supply. j . If appropriate, coordinate with EOC for radiological sup- port of shelters. 4. Recovery a. Keep shelters operating as long as necessary. b. Arrange for return of evacuees to homes or for transporta- tion to longterm shelters, if necessary. c. Deactivate unnecessary shelters. d. Clean and return shelters to original condition and neg- otiate reimbursement for damages. e. Submit shelter expenditure statement to appropriate auth- orities for reimbursement. V. ORGANIZATION AND RESPONSIBILITIES A. It is the responsibility of local government to provide for „J.d•7 L�.� �r^1 5 11/25/86 emergency shelter for disaster victims within local capebii4- ties and to request sheltering assistance from private relief agencies. When local resources are fully committed, and upot request, the State Division of Disaster Emergency Services will assess the need for additional housing and provide guidance as required. E. Elements of local government including the county Social Services Officer and Emergency Management Coordinator, together with private and volunteer welfare organizations acting as a count sheltering committee, will: 1. Develop emergency shelter lists and the procedures for providing emergency shelter for disaster victims. 2. The American Red Cross may take the lead in developing procedures, selecting facilities, obtaining shelter facility agreements, developing sheltering procedures and training managers. The Red Cross was assigned such responsibilities under Congressional Charter (Statute 33-5990, 5 January 1905) and in the Federal Disaster Relief Acts 1970 an 1974 (Public Law 93-288 as amended by 36 U.S.C.) ; and they have developed the necessary organization, administrative procedures and support structures. The ARC has a negotiated Statement of Operational Relationships with the Colorado Division of Disaster Emergency Services that outlines the ARC procedures. Copy of this agreement is attachment 1 . 3. Recruit, select and train local residents as Shelter Managers. 4. Select courses, establish quantitative and qualitative requirements and maintain suitable inventory of shelter supplies. 5. Local government authorities must review, exercise and update the plans at predetermined regular intervals. VI. ADMINISTRATION A. It is essential that all county and municipal agencies, as well as all private and volunteer welfare agencies, maintain cost data and other records that would clarify liability or similar quest- ions. If this requires development of special record keeping procedures, these must be developed as part of the emergency and response procedures. 6 11/25/86 SHELTER AN1T:. APPENDIX PRESELECTED SHELTE'r L_7 This list is kept at OEM, Sheriff's Office. It is updated periodically by the Federal Emergency Management Agency. 7 11/25/86 SHELTER ANNEX APPENDIX 2 SHELTER ANNEX RESOURCE LIST Tab A Social Services Tab E American Red Cross Tab C Weld County Area Agency on Aging Disaster Procedures and Senior Aide Coodinators/Senior Nutrition Sites Tab D Health Department S 11/25/86 APPENDIX Tab I. SOCIAL SE`v.:CE`_ edr.. 1 . mss.. 11/25/86 VELD COUNTY DEPARTMENT OF SOCIAL SEP.GICEl EMERGENCY OPERATIONS PEA; 1. Situation and Assumptions See Basic Plan 2. Mission Statement In the event of a natural cr man—made disaster, the Weld County Department of Social Services, in coordination with the American Red Cross and the Salvation Army, will mobilize to meet the emergency needs of individuals and/or families to provide shelter, food, clothing, and transportation. (Assistance for current clients and those who are not normally serviced by the Department) . 3. Execution 1. Phase I a. The Weld County Department of Social Services is available 24 hours—a—day, 7—days—a—week. See attached Emergency Phone list. b. The American Red Cross and the Salvation Army are also available 24 hours every day. c. Upon notification by the Director of the Office of Emergency Management, the Director of the Weld County Department of Social Services or his designee will notify the Weld County American Red Cross and the Weld County Salvation Army offices. (See attached Weld County Warning fanout) . 2-A-1 2. Phase II a. Upon notification that Phase Z1 is in effect, the Weld Count Department of Social Services, in coordination with the Americat Red Cross, Salvation Army, and other relief agencies, will cause an adequate number of shelters to be opened and provide services where necessary. b. During this phase, necessary quantities of supplies and personnel will be secured through a coordinated effort among the Weld County Department of Social Services and the various relief agencies. c. Disaster services will normally consist of: 1. Provision of emergency lodging for disaster victims in public or private buildings available for congregate care occupancy. 2. Provision of food and clothing for persons in emergency congregate care facilities. 3. Provision of food for disaster workers if normal commercial feeding facilities are not available. 4. Provision of a welfare inquiry service. This refers to actual development of information as it relates to the physical condition and whereabouts of the individual affected. S. Weld County Department of Social Services will supplement within its guidelines whatever services the American Red Cross cannot provide. 2-n-2. d. kesponsibilities: 1. The Director or his designee of the Weld County Department of Social Services will: a. advise the Board of Commissioners on all Social Services matters; b. insure that the Board- of County Commissioners is kept informed of all Social Services activities through the Emergency Operations Center (EOC) ii activated, or through the Director, Office of Emergency Management. 4. Administration and Logistics a. It is the responsibility of the Director of the Weld County Department of Social Services to notify the American Red Cross and the Salvation Army and to work jointly with them to provide human services which are necessary in a natural or man—made disaster. b. All emergency response agencies will utilize own resources until exhausted. c. The Director of the Weld County Department of Social Services will assign Department staff to assist in specific areas (See attached chart) . 2-A-3 u .2 7.merc•ency welfare Services Organization Chart — Weld County Department c` Social Services T Emergency Welfare Services Director Communications Liaison (WCDSS Director) (Common Support Supervisor) i IL', ry Director, Emergency I • I (Deputy Director, EmereencvI Keliare Services ; Welfare Services . ( Social Service ) I (Assistance Payments) (Division Supervisor) J (Division Supervisor)• inouiry and Emergency Registration and Social Services Financial Services (Casework Supervisors) (Business Office Supervisor) (Assistance Payments) ( Intake Supervisor ) • Shelter Services (Eligibility Supervisor) Food Services (Eligibility Supervisor) . Clothing Services (Eligibility Supervisor) • Except for specific assignments dictated by the organization chart, the Department vill continue to function as close to normal as possible. More detailed Civil Defense plans regarding the State and local plans are available in the Director's office. J Revised 07/85 ►+r'..1 .1 ,--r- 2-A-5 • IAA a c c L. C; 3- Z. r V, O C FG r. r N v, Z IL t...:' I (.i = r a c- . Z v. O Z a OOr V> N I+ a V U a P a 4 G a ga a F Z Cc C — P Ia] 03 O H Z H a F v. UC Z Z F 0F% G ZHO r" < t` Z V O OF w .] 1.: Ztn � 4a,• . .. .-• < m < a < � > tn .ea Ch ti, a = O na. sw C' t1 v. U O F ^ = Z ^ > G C C a s O 0. G 3 Z C Z P. W pot- W C. tr- C: F L...-!--1 I 1 I L--i 0 a F+ i". C r 'Z > V. G. C.; ' a p2 a a a a U v. C. a I c O a a a a c cc c C: - Z a Oe Z H H L; O [a_`. O a C < a << L < L; ^ Z S O K F ¢ < a O 0- E. < 3 . t.. to a z C K c Y P' PT a a Z U'a a Hr- < < Ct a < v a 3 > H < CC O F A S O O - Z O c . 0- c D.: 3 W 1.3 . . a a a . a F 1 I ., . a S F G Z O to o a 0 G rn to • < U a •.- O Z V 3 Z V> = [C r c. - a a '-' O F O O CI) < >< a p. V O > a F- a a V 1 H a - en C •- Z C am P. H C0U.U- H t r G < O H a a H O r, O tataU c..) a F < a O a a C ZO �.. .• Otn Nv _ O aa l'., la i7 O6' S m O Q WO U a - - --U la1 H U _ < v. < F. H OUC O V a .-+ N 3 “.. W C.) to P. P. to y F ? •� UO C \/ �/ v a _ I C 1 C z, o c V N O 6 F 3- EC v v. � t C- c vaic U .r1.: a ? `' 3 sI 3 x I 2-A-4 DISASTER ALERT C0i.nn;ICATIONS SYSTE." it the event of a disaster , the Weld County Department of Social Service_ has been requested to contact the following agencies: AMERICAN RED CROSS 9:00 Au — 4:00 PM 352-7212 Fern Tice After hours 352-7212 Answering Service SALVATION REP 9:00 A? — 4:00 PM 353-1441 Lt. Gilger after hours 353-0521 We will receive our alert call from the Weld County Office of Emergency Management, which will advise where to meet and what we are responsible for. 2-A-6 • ,:.. E -c - > L U O C_ — L WL = a V v 7 — Gta f Z }' T u _ u r s u U c v — _ G C a c _ cr. J C c W C C c v t• E - .. C v _ V V v —. — G c V V r LL —O V• v c: T C _ u_ T` T - Q ` '� ` z V v C � v. V - - - U - - _ _ L .. _ O v. v J _ I., n L y v O T - r. - G c - u c c — — = c u 4 _ C. v v _ Lj -u - u — - V _—.7 U V C y u ^ - 7 C G C. C. "0 V - _ s n n E % ^ is z u — u _ , n 6 O[ • c c- J O C -✓ O C p u v} v C L n C G v --Y 1 ep C - ,vi 7 ` C'• -. ... —D Y_ u v. = l _ - .. C V v _ e� et erg Cr — — _ V v v. C. .j 7 C V n _ _ u - > - il1414 v _sv —O u v C. V d UU C C Vr pp n C C 7 v " v m n 7 n CD C O — t0 pp — n V •- , N •-• - v >_ y C V w o C - o o E -0 c - c O c o _„ .`_' o n .o m 0 c C. O u y ` • E -� > > r, p C 4: m - �. u O = CE) v L y _� C y. c _ IA CO v c V u U L O G u C L ^J' n u M `v- v J — ,un C u .V C •C -[� L LLI v a -- c v K..) 27 -6 ..... ° e- e c c v .. .., 3 .• a 7_ t E orc. c,.e r < _. V u c n - C — v 6 — G t V -- A N v, ? o_ v u C 1.1 n ` 3 u O .--_ ` - C Vat, u y v O u ` J i —' n r — u m n •n V) -- U c'- t v. 7 c _T v n C 7 '7 _ E = y .' Z y t p u .ce C CD t E >. = v le v m ; e' `° • c y -n- — C "n a >. ^ u LL 'c v v .� ° co -' A L ;o n L Y . u a v A o, m -fl N E c p c d N V n Y _ 3 C `O ,>. •- V Y. C J — ... = c L .' v V '-' n G. n J 7. y 7 .. 0 Le G v '-.- -C '^ O. V C v V v _bovu C 'J' j EE. 'r' o ,J v N C '5 H u - c ^.. V6 V .- —v. Au V f IT d ..J r v 7 7 •v0 Pa m` E E C u C .- :. L Y n n o - •_ ? 2 J w 0 v N ? 0 o c u p ° 0 0 0 E - o =taD VI"' E C °' o c ,n ,. v an to• v C v v c ,v. C. D. d v to cn.. < Cu re 0. .1 n 0 U n c ' C c. v A < 7 C . u ` C O eh eat al F .� L W .. c U E w v.: O V m 'E Q A u C.' Z F' Z. m c v O ty] u O J li7 i/': 171�� Z re et an LL N DJ E — u >. = r_ o~i E A E - $o - j Z < • L < :� '� = o u� a o 0 < v=i a S N < E > .i. c U. U. 2-A-7 IS A77',CHM CHECKLIST FOR SHELTER MANAGER. 1. When you are officially notified to open your — 9. Arrange for the care of pets. ii necessar, building for shelter, proceed immediately to _ 10.Establish schedules for sicentag. meals, clear.- the building. up,et:. • 2. Establish and maintain contact with Re:, _ 11. Establish and enforce safety and fire reulc- Cross disaster headquarters. [ions in the shettc:. 3. Alert basic staff, and open the building for _1?. Arrange for adequate police anc guard prc- use. tectior.. 4.Arrange the building for the disaster relief op- _ 13. Arrange for the maintenance of records for al. oration: borrowed and purchased eauipmert:. Inventory supplies and equipmen:. _ 14. Deal with the media. but only in regard to tic Prepare rooms for receiving people and for operation of your shelter. Written consent other purposes. must be obtained from a shelter occupant be- fore the shelter resident a interviewed or oho- Arrange for identification of the shelter and tographed. staff. 15. Coordinate the activities of all services in the - 5. Order supplies and equipment for the shelter shelter. Nursing, Family Service, and Food from disaster headquarters, and report needs Service receive supervision from their own fur supportive service such as medical, feed- committees but are under the administration ing. Family Services. of the shelter manager when serving in a 6. Recruit additional personnel. Disaster vic- shelter. tints are a good resource. _ 16. Form an Advisory Council of Shelter Occu- - 7. Open the cafeteria and begin some feeding— pants to assist in enforcing health, sanitary, such as coffee and sandwiches—as soon as and safety regulations. The Council can also people begin to arrive. advise the manager in dealing with shelter problems, although the ultimate responsibility 8. Keep in constant touch with the shelter chair- is still the manager's. man, giving progress reports and daily count of persons housed. . • • 2-A-8 n1 ATTACH EFC 1s RESPONSIBILITIES IN CLOSING A SHELTER • SHELTER MANAGER 1.The shelter manager works closely with the members of the Family Service unit to assist families with the procurement of housing outside the shelter. After the shelter is closed. the maragcr prepares the following reports for the shelter chairmac. a.A list of all equipment norrowec tram government sources (for instructions regarding disposition). b. A list of all other borrowed equipment with signeC receipts at::.cned designating return of such equip- ment_ c. A list of all Red Cross owned supplies and equip- ment (for instructions regarding disposition). d. A report of loss or damage to borrowed equipment or buildtn_. e. A list of outstanding bills covering direct purchases and any other commitments made (for example, payment of hourly wages to extra help hired to clean the shelter). f. A list of the volunteers serving in the shelter and the number of hours worked. 2 The shelter manager must take steps to prepare the shelter and grounds for return to the owner in the same condition as when the shelter was acquired. All Red Cross identification must be removed from the building. The manager should then do a postdisaster survey of the building with the designated person pri- or to returning the building back to those responsible for it. SHELTER NURSE 1.The shelter nurse works closely with Family Service and Health Services in planning for any referrals or follow-up health service care that might be indicated for shelter occupants. 2. The shelter nurse provides Health Services with a list of persons receiving medical and nursing care in the shelter. The list should show the date and type of treatment, the name of the person who administered the treatment, and the disposition or referrals. 3.The shelter nurse works closely with the shelter man- ager in planning for the disposition of all medical and nursing supplies. • ? Aa CC [: .1REGATE LC. Ara,- FACILITY PRIORITY ACTION CHECKLIST Manager, Deputy Manager • After you assume command the following actions must be taken on a priority basis; the order in which they are done will depend on actual circumstances. FIRST PRIORITIES -AS FACILITY IS ACTIVATED ❑ 1. Appoint deputies of Adm. operational, technical and special services. 2. Control traffic for orderly entry of evacuees into Congregate Lodging Facility. 3. Begin registration and selection of functional warns. D 4. Assign space and begin organizing population into community groups. ❑5. Establish procedures for security and fire prevention. 0 6. Establish and maintain constant air exchange, bringing fresh air in and exhausting state air and odors 7. Establish and maintain communication with Emergency Operating Center. Monitor radio and TV for news bulletins. ❑ 8. Test and, if necessary, repair and maintain in good working order, all electrical and mechanical equipment in your facility. ❑ 9. Set up additional toilets as may be needed. 0 10. Check cleanliness and adequacy of water supply. Locate additional sources of water. ❑ 11. Establish emergency medical care and temporary sick bay, as may be needed;begin screening of incoming population for illnesses,medical problems. ❑ 12. Determine how population will be fed — in your facility or elsewhere. If possible, provide beverage and snack following registration. 113. Distribute instruction sheets to team leaders. ❑ 14. Call meeting of temporary group leaders for orientation;post rules and regulations. ❑ 15. Have group leaders in turn orient their groups. O 16. Check inventory of immediately available supplies. O 17. Fill out information sheet about your facility. SECOND PRIORITIES - BEGINNING IMMEDIATELY AS POPULATION SETTLES IN ❑ 1. Establish daily schedule. ❑ 2. Activate all functional teams on regular basis. ❑ 3. Maintain daily supply inventory, medical care program. ❑ 4. If EOC gives go ahead- Begin upgrading facility for possible fallout shelter use;determine space required, supply needs, and begin stockpiling accordingly. ❑ 5. Make sure radiological safety team is assigned to your CLF so Fallout Shelter planning can begin. lover) 2%.1 C13 2-A-ID MANAGER, DEPUTY MANAGER (COI:7.) E. Complete establishment of shelter groups and begin daily information meeting: J. Establish special service groups and psychological support system. E. Obtain additional sanitation supplies, generators, other equipment needed for maintenance of CLF and potential use in Fallout Shelter. 9. Establish appropriate relationship with Residential Lodging Aides in your area. CONTINUING PR IOR[TIES 1. Monitor discipline problems. 2. Maintenance of supply inventories and equipment, especially water, ventilation and sanitation-related. 3. Monitor health conditions. 4. Continue upgrading of facility for Fallout Shelter use. 5. Information communication with EOC and facility population. 6. Maintenance of daily schedules for feeding, sick bay, activities. C14 -A-.11 CONGREGATE LODGING FACILITY PRIORITY ACTION CHECKLIST �✓ Deputy Manager For Administration FIRST PRIORITIES- AS FACILITY IS ACTIVATED O 1. Develop Floor Pian and assign space to incoming evacuees. o 2. Establish registration procedures and make certain that everyone entering facility is registered. O 3. Establish appropriate number of community groups and assign temporary leaders until permanent leaders are chosen. Q 4, Assign someone to monitor radio and TV news for manager. ❑ 5. Begin system for screen registrations for selection of functional team leaders and members. • 6. Develop specific rules and regulations and have them posted. • 7. Work with security team to collect weapons, drugs, alcoholic beverages and other items for safety and common good. SECOND PRIORITIES— BEGINNING IMMEDIATELY AS POPULATION SETTLES IN O 1. Complete screening of registration for functional team members. O 2. Arrange selection of permanent group leadership. O 3. Establish administrative office procedures, record keeping system, etc. D 4. Develop and distribute daily shelter schedule for initial period. ❑ 5. Work with security team on enforcement of rules and regulations, collection of additional items which must be sequestered for safety and common good. O 6. Begin planning Floor Space for Fallout Shelter areas. CONTINUING PRIORITIES O 1. Overseeing provision of information to community group leaders and acting as liaison to them and to Advisory Committee members. ❑ 2. Updating of records to include health and discipline problems, etc. ❑ 3. Maintenance of necessary files. O 4. Working with Upgrading and Radiological Team to develop adequate floor plan and space assignment for Fallout Shelter use. ❑ 5. Maintain facility logs. e-1a-7.^. * '� 2- ,4-12 C15 APPENDIX 1 Tat AMERICAN RED CROSS. fr.n ,1 to A.. 10 11/25/86 APPEND:: Tab WELL COUNTY AREA AGENCY ON AGING DISASTER PROCEDURE_ 4..,' i. 157; 11 11125/8e r:E , _ :.OU":`, r.`"c_ %._ _ r o• ; nc `y Disa P t Jres Emergency _ --ster rc The Weld Co :n= =.r.. Ater y on Aging will provide assistance to, and coordinate r�.:r. :ne Welt County Emergency/Disaster Emergency/Disaster Management Office ir the event that a disaster or emergenzy should take place. I. Prioritization of Clientele The Area Agency on Aoinc_ will maintain a computer file on al Title CI , t2, and iii-E participants with special flagging of those participants who are homebound, frail , recuperating, terminal , or receiving home care services. This file will De accessible both at the County Disaster Y.anagement Center ant at the Area Agency on Aging. The computer file will be generated and maintained from the use of client ID cards. Client ID's will be completed on all Older American Act participants. Participating programs will include: . Senior tiuvri for • Nome Health Care Services • Home Delivered Meals . Adult Day Care . Peer Counsel inc c . Board and Care Homes . Alternative Care Facilities . Legal Services . Spanish Elderly Outreach Program Identification lists will be on file in the following four (4) locations: a. County Communication Center c. Senior Centers b. Area Agency on Aging Office d. Local Town Halls II. Provisions of Essential Services The elderly as prioritized in Section I above will be provided the essential services as specified in the Weld County Master - Plan. (Refer to County Master Plan) The Area Agency on Aging will necotiate end implement mutual aid/interagency agreements. Cooperative agreements will be made with such agencies as the American Red Cross, Retired Senior Volunteer Program, Meals on Wheels, and the Department of Social Services to help these programs expedite necessary emergency services to the most vulnerable elderly. 2-C-1 iii . S`._`' lr= Plan fc,- ;.7 ).1; E e_._ in the event of an emergency or a disaster. all perscnnei wh: are employed in the Weld County Area Agency on Acing wil report for duty toe location prearranged with the count Emergency/Disaster manager. As employees of the Weld County Area Agency on Aging , this wil : be a part of everyone's job description. Employees affected will include: . The Area Agency on Aging Director . The Senior Nutrition Director . The Nutrition Consultant . The Older Worker Specialist . The Transportation Director . The Transportation Drivers . Other Human Resources Staff as needed IV. Evacuation Assistance • The Weld County Human Resources Transportation Department vehicles will be at the disposal of the county Emergency/Disaster Manager for use with evacuation efforts. Human Resources has 16 vans available at any given time with a total passenger capacity of 192. V. Consumer Education Consumer education will be an on-going responsibility of the Area Agency on aging staff. Such education will either be done by the Area Agency on Aging staff or in cooperation with the emergency/disaster planner groups, such as the American Red Cross. The following groups have been identified for training. . Area Agency on Aging Provider Agencies . Area Agency on Aging Staff . Long Term Care Coordinating Corittee . Senior Aide Coordinators . Senior Center and Nutrition Site Participants . Transportation Staff Consumer Education will focus on the following topics: . High Risks and Weld County . Responsibilities of Red Cross . Responsibilities of Individual Communities . Winter Storm Precautions VI. Rural Support Systems The 19 Senior Aide Stations will be the focus of consumer training and organizational planning for emergency/disaster assistance. Senior Aide Coordinators will be encouraged to 2-C-2 im:).r2 pert the IC-lowing lowing Z� _ ,'.' • -._. : . For7 local emergency p i anr' . C�^•'i' . Identify and document loco:�cn of frail , homebound Bide- !' c' the community . Evaluate emergency supply reed's that could be Or hart _ - senior centers . Coordinate activities with ic: l town councils, and kr_t Agency on Acing . Arrange for periodic programs on emergency/disaster precautions and evacuation procedures • Recruit volunteers capable of providir_ emergency assistan_e . Continually evaluate the emergency preparedness of their respective local communities. VII. Emergency Planning Task Force An Emergency Planning Task Force has been established to work in coordination with the Weld County Emergency/Disaster Ianagemen:. Office. The purpose of the task force is to focus on the needs of clients served through Feld County Government and Human Services Agencies. Representatives from the following Divisions are included: . Department of Social Services . Division of Human Resources (Area Agency on Aging) . American Red Cross . Weld County Emergency/Disaster Office . Weld County Health Department • • 2-C-3 .,.ui.. Acct_. . Edna Anderson .ugust Erns: Prairie Village e- r.Q. Box SE Grover, CO 80729 Evans , CO 80620 895-2346 0: 339-5344 H: 330-9437 Mary Chipman Ramona Galicia Box 534 1405 Mary Avenue (Wattenberg) Windsor, CO 80550 Fort Lupton, CO 80121 0: 686-7180 H: 686-2524 H: 655-1185 (Denver Line) Donna Copeland Josephine he nar: Box 34 LOX 163 Platteville, CO 80551 Pierce, CO 80650 785-2805 0: 834-2655 H: 834-2180 Ella Mae Cox Inez Marostica Box 52 Box 6 Kersey, CO 80544 Johnstown, CO 80534 0: 352-8394 H: 352-9433 0: 587-2600 H: 587-4985 - Kathryn Craven Bertha Masden Box 22 Box 366 LaSalle, CO 80645 Hudson, CO 80642 - - - -- H: 2.84-7803 H: 536-4712 Edna Danley Hazel Maurer 218 Oak Street Route #4, 0708 Locust (Lochbuie) Eaton, CO 80615 Brighton, CO 80601 0: 454-3805 H: 454-2448 0: 659-8262 H: 659-0536 Donna Denton Harvey Nelson 70 South Main Street, Box 105 Box 315 Keenesburg, CO 80643 Ault, CO 80610 0: 732-4221 H: 732-4663 0: 834-1325 H: 834-2370 Arveila Dill Edith Schropp 15583 Weld County Road 98 - - - 330 Laura Avenue Nunn, CO 80648 Box 116 0. 837-2459 H: 897-2273 Milliken, CO 80543 0: 587-2389 H: 587-4930 Jean. Eastman 248 South Park ; aybel1e Wright Fort Lupton,on, CO 80621 Box 94 0: 857-Co22 H: 857-6505 Erie, CO 80516 H: 828-3261 Evelyn Eosey 1222 Mac Donald Court Box 87 Dacono,, CO 80514 0: 833-4300 H: 833-3144 17/F): .1.5.7; 2-C-1-I . t J: 634-. , . r._ : Harvey Nelson Home Uptional 1 '-: 834-2370 I , W, to 4 0: E.3..-43'.. e:o7,,: r rece-i_ , i Evelyn Ensey Senior Center } 8:30 - 7 H: E33-3144 r'rireS?0e - - 0: 454-3806 Eaton Edna Danley Town Hall M-F - 8-12 H: 454-2448 Erie I Maybelle Wright Home Optional 828-3261 0: 339-5344 Evens , August Ernst City Hall M-F 8-5 H: 330-9437 - 0: 857-4922 Ft. Lupton Jean Eastman Crane Court 14-F 8-12 H: 857-6505 M, W, - 9-5 ' Grover Edna Anderson Horre T - 12-4 H: 895-2346 M, T, W - 8-12 ' Hudson Bertha Masden Home • Th - 8-5 536-4712 M, H, - 8-4 0: 587-2600 , Johnstown Inez Marostica Senior Center T - 8-12 H: 587-4985 { M, 1 , [n, - 9-1 0: 732-4221 Keenesburg Donna Denton Housing Project W, - 8-5 H: 732-4663 I 0: 352-8394 Kersey Ella Mae Cox 1 Senior Center T, W, Th, - 8-4 H: 352-9433 LaSalle Kathryn Craven Home Optional 284-7808 0: 659-8262 Lochbuie Hazel Maurer Senior Center Optional H: 659-0536 M - 8-5, T - 1-5 0: 587-2484 Milliken Edith Schropp Senior Center W, F - 8-12 H: 587-4930 T, - 1-5 0: 897-2459 r;cr. Arveila Dili ' Senior Center W, Th, - 8 hrs H: 897-2273 M. T, W, ' 0: 834-2655 Pierce Josephine Herman Senior Center Th, - 8-5 H: 834-2180 M - 8-5 • Platteville Donna Copeland 701 Main T, W, Th 8-4 785-2805 ( , az enberg Ramona Galicia Home Optional 659-1185 M, W, - 8-4 0: 666-7180 Wir'sor Mary Chipman Senior Center T, - 8-12 H: 686-2524 — 2-C-1-2 f^-17- `'?>, sI T Ei rchwood Aoart7E, Monte y, ;;ednesday , 11:1:. - 2 3b West 27tn SLree:. Lane & : ri cay Greeley, CO 2353_ Manager: Dora Williamson - 333-5205 Site Supervisor and Reservations: * A.J. Ceo Smith # C-101 330-8442 Brentwood School Vocational Education Progra.. Tuesday & Thursday 11:30 - 12:4 School District 5 Dining Room Oper 26th Street and 25th Avenue Greeley, CO 80531 • Instructors: Doris Nelson and Edna Smith - 330-450 Reservations not needed. Not open in Sumer months Broadview 2915 West 8th Street Tuesday & Thursday 11:15 Dining Room East Building . Greeley, CO 8053? Manager: Jim Cooper 352-9305 Site Supervisor: * Vietta Simmerman 2925 West 8th Street Apt. X30 West Building, Greeley, CO 20631 353-4722 Reservations: Edith Oliver 355-3452 Eldergarden Trinity Episcopal Church Monday, Tuesday, 11.15 3800 West 20th Street Wednesday, Thursday Greeley, CO 80631 & Friday Site Supervisor and Reservations: * Mary Johnson 330-1877 Greel ey Manor 1000 13th Street, Dining Rom.., _esem.=n= Montay, Wednesday, 11:15 Greeley, CO 80531 & Friday. Manager: Joan Po land - 356-5489 Site Supervisor and Reservations: * Gladys Leonard 804 353-5333 2-C-1-3 • .-.. •�C f i.-��•� t Id Jane 7 : 1 :n ;:.'en e, Greeley, CO 353-6:23, Ext. -379 Site Super.. ant Reservations: * Lydia G: .,za __ 2937 State Farm kc af Evans, CO 80620 352-4499 Senior Activity Center 1610 6th Avenue Monday & Wednesday 11:15 Greeley, CO 80631 Site Supervisor and Reservations: * Marion Hi"-,er 101 21st Avenue, Space 3: Greeley, CO 80631 0: 353-3425 H: 352-4303 University Plaza 1534 11th Avenue Tuesday & Wednesday 11:15 Greeley, CO 80631 • Managers: Louise Gazin 0: 353-9275 Site Supervisor and Reservations: * Nova Allison F106 356-6214 RURAL SITES Evans Evans Senior Center Tuesday 11:15 3700 Golden Street Evans, CO 80620 Site Supervisor and Reservations: * August Ernst P.O. Box 59, Evans, CO 80520 0: 339-5344 H: 330-9437 x Muriel McLaughlin 1415 Pleasant Acres Drive, Evans H: 357-1938 Gilcrest Fire Station - Office: 737-2965 Tuesday 11:30 e 225 Main ;..r `t Gilcrest, CO 80623 Site Supervisor and Reservations: * El za Stockton P.O. Box 39 Gilcrest, CO 8623 H: 737-2193 .Y' 2-C-1-I -r'— �c.t.'-.__ c- Vc luesL?•y t Site Suaerv:ZJ- en: r:eservztio^s: ' Inez Marczt,: P.O. Box. E Johnstown, C08053- • 0: 587-2600 H: 587-4925 Kersey Senior Center 417 1st Stree: Tuesday & Thursday 11:30 Kersey, CO 80 .4; Site Supervisor and Reservations: * Ella Mae Cox F.G. Box 42 Kersey, CO 806'-4 0: 352-8394 H: 352-943: LaSalle Maurice Mc Mahan Community Center Tuesday 11:15 101 Todd Avenue, Box 717 LaSalle, CO 8054E Site Supervisor any Reservations: * Kathryn Craven Box 22 LaSalle, CO 80545 0: 284-6931 H: 284-7808 Lochbuie Senior Center Tuesday 12:00 0501 Willow Drive (Lochbuie) Brighton, CO 80601 Site Supervisor and Reservations: * Hazel Maurer Rt. 4, 0708 Locust (Lochbuie) Brighton, CO 80601 0:659-8262 H: 659-0536 (Denver line) Milliken Senior Center Monday 11:45 103 Harriett Milliken, CO 80543 Senior Aide and Reservations: * Edith Schropp 330 Laura Avenue, Box 116 Milliken, CO 80543 • 0: 587-2484 H: 587-4930 • 2-C-1-5 • hunn, CC 8064c Senior Aide ant Reservations: ' Arveila Dill 15528 W.C.R. 9F Nunn, CO 806.-c 0: 1-897-2459 H: 1-897-2273 Pierce Senior Center 221 Main Avenue Thursday 11:45 Pierce, CO 80650 Senior Aide and Reservations: * Josephine Herman P.O. Box 163 Pierce, CO 80650 0: 834-2555 H: 834-2105' Wattenberg Community Building Site Supervisor and Tuesday 11:55 Reservations: * Ramona Galicia 1905 Mary Avenue (Wattenberg; Fort Lupton, CO 80621 659-1185 (Denver line) Windsor Park Buildinc 301 Walnut Wednesday 12:00 Windsor, CO 80550 Senior Aide and Reservations: * Ester Rutz P.O. Box 2205 Windsor, CO 80550 0: 686-7180 H: 685-2586 Mary Chipman H: 685-2524 • Food count reservations must be turned in by 10:00 a.m. , a day before the meal is served. ..i1 ,A 2-C-1-6 APIENDII lab C Attachment SENIOR NUTRITION COORDINATORS AND SENIOR NUTRITION SITES I {a 11/25/86 APPEND:: TAE WELL COUNTY BEAU DEPARTMENT 13 11/25/86 WELD COUNTY HEALTH DEPARTMENT CHECKLIST FOR HEALTH SERVICES _ 1. Insure that persons seeking care are received with warmth, under- standing and honest reassurance; given prompt treatment,; fully camprhend instructions for continuing treatment. 2. Arrange with the physician fcr initial and daily health checks . 3. Establish nursing care priorities and plan for health supervision. _ 4. Plan with the shelter manager for adequate emergency communication and transportation. _ 5. Plan for appropriate transfer of patients to regular care facilit- ies as necessary. _ 6. Plan to separate persons with suspected communicable diseases from families. _ 7. Evaluate potential health care needs and organize schedules for continuing care. _ 8. Review special treatments and general health needs with the physicaian in charge, visiting physicians and nursing staff. _ 9. Determine needs and arrange for secure storage and accountability for medications, medical equipment (syringes, needles) and records. _ 10. Assign health services personnel to appropriate duties and provide on-the-job training and supervision. _ 11. Supervise the preparation and distribution of infant formulas; consult with the food supervisor about modified diets. _ 12. Advise the shelter manager about appropriate arrangements to care for pregnant women, infants and young children, the aged, the chronically ill, and persons with suspected of communicable diseases and provide emotional support for shelter occupants. _ 13. Plan with the shelter manager for initial and periodic health inspection of the shelter, including sanitary inspection in accordance with local public health regualtions. _ 14. Provide nursing personnel and facilities when immunization of shelter occupants is initiated by the public health department. _ 15. Keep the shelter manager informed of medical, nursing and health situations, activities, needs and plans. 2-D-i _ it. Fiat with the shelter manager icr coordinating community agercv participation in care for shelter victims (that is, public i,ealth, Dental health, human resources and ministerial associations . 17. Recommend and help plan appropriate recreational activitieE.. _ 18. Plan with the shelter manager and other appropriate resources to meet the needs inherent in good mental health practice. _ 19. Report at the end of the duty period to the disaster health services director or the designee at Red Cross disaster head- quarters. CT) 2-D-? a WELD COUNTY OFFICE OF EMERGENCY MANAGEMENT PHONE(303)356-4000,EXT.4250 OR 353-4224 I P.O. BOX 758 GREELEY,COLORADO 80632 C. COLORADO November 26, 1986 Dear Weld County Commissioners, Attached is the Shelter Annex of the Weld County Emergency Operations Plan. It has been approved by the OEM Advisory Board and the Sheriff. It is now ready to be approved and passed by ordinance by the Commissioners. You will note that the American Red Cross and the Health Department have incomplete appendices. These will be completed at a later time, however in the interest of timeliness, it was decided that approval could be obtained prior to their inclusion. If you have any questions regarding the annex, please call me at 4250. Sinncceerrelyy,,l tdt— Lea Ekman s, Hello