HomeMy WebLinkAbout860922.tiff RESOLUTION
RE: RATIFICATION OF WELD COUNTY HUMAN RESOURCES COMMITTEE AMENDED
BYLAWS
WHEREAS, the Board of County Commissioners of Weld County,
Colorado, pursuant to Colorado statute and the Weld County Home
Rule Charter, is vested with the authority of administering the
affairs of Weld County, Colorado, and
WHEREAS , the Board has been presented with the amended bylaws
of the Weld County Human Resources Committee for ratification , and
WHEREAS , after review, the Board deems it advisable to ratify
said amended bylaws , a copy being attached hereto and incorporated
herein by reference.
NOW, THEREFORE, BE IT RESOLVED by the Board of County
Commissioners of Weld County, Colorado, that the amended bylaws of
the Weld County Human Resources Committee be, and hereby are,
ratified.
The above and foregoing Resolution was, on motion duly made
and seconded, adopted by the following vote on the 22nd day of
September, A.D. , 1986 .
nQ� BOARD OF COUNTY COMMISSIONERS
ATTEST: t� +ti wu✓�erry WELD COUNTY, COLORADO
Weld County Clerk and Recorder \� ' 1, ,\ �� .* �l\�.•
and Clerk to the Board J.cque ��� e .s .n ,, hairman
Go `' ),CIS acy, r`Tem
De uty County Cl rk
APPROVED TO FORM: Gene R. Bra ner
CCI72-211C
C.W. irb
County Attorney
Fr nk c
860922
(,
BYLAWS
HUMAN RESOURCES COMMITTEE
ARTICLE I
Name
The name of this committee shall be the Weld County Human Resources Committee
(Administering Board).
ARTICLE II
Purpose
The purpose of the Weld County Human Resources Committee (hereinafter referred to
as HRC) shall be to serve as the principle administering board of the Weld County
Division of Human Resources, and the program elements therein, and the Weld County
Commissioners (Governing Board). The HRC shall serve as the Community Action
Administering Board as required by the Community Services Block Grant
ARTICLE III
Functions
A. The HRC shall participate jointly with the Governing Board in the selection of
an Executive Director of the Division of Human Resources. The HRC shall serve
as an application and resume screening committee (of three members) , to screen
all applicants for the position of Executive Director. It shall recommend
three (3) to five (5) names to the Governing Board for personal interview.
The Governing Board shall hire the Executive Director after review of these
recommendations. The HRC shall meet with the Governing Board to discuss the
individuals they selected for review. After interviews, if none of the
candidates are acceptable, the Governing Board will meet with the HRC and
discuss the problem. The selection process shall continue until the HRC and
Governing Board can concur formally in the selection of the Executive Director.
360;22
B. The HRC shall have authority delegated to it by the Governing Board to do the
following:
1. The responsibility to help formulate, review, oversee and comment upon
the;
a) establishment of programs, b) extent and quality of the
participation of the poor in the programs by the CAA, c) rules and
procedures for the HRC subject to CSA policies, d) submission of the
annual work program of the agency (including budget) , and e) any major
program changes which take place during the course of the program year.
In view of this responsibility, the HRC has a right to have ten (10) days
notice prior to contemplated action by the County Commissioners, regarding
the above, and access to sufficient copies of the proposed actions, so
that all members may be fully informed before making
their comments.
2. The HRC shall participate in the development of, and submit recommenda-
tions regarding the Employment Opportunities Delivery System, other
funding sources, and the basic goals, policies and procedures of the
programs.
3. Develop policy and procedures recommendations for submission to the Board
of County Commissioners including major personnel , fiscal and program
policies.
4. Be responsible to provide an evaluation process to determine the effec-
tiveness of the Human Resources Division programs, and report their
findings to the County Commissioners.
5. The right to receive reports from the Director of the Human Resources
Division on a periodic basis. These reports will include both
programmatic and financial information.
C. Supervision of the administration of all CSBG policies and standards and of
all program, administrative, and financial policies and rules adopted by the
governing officials, including elaboration, supervision, and enforcement in
the first instance, of all such policies and rules.
ARTICLE IV
Membership
A. Membership on the HRC shall be representative of the community and reflect the
guidelines of the various funding sources HRD utilizes.
B. HRC shall consist of fifteen (15) members.
C. There shall be one type of membership.
1. Full Membership - all members shall have all privileges and voting
responsibility with no proxy voting allowed.
2. Conflict of Interest - no person may serve on the board who is an officer
or an employee of an organization contracting to perform a component of
the CAA work program funded by CSBG. No employee of the Division of
Human Resources may serve on the board, and no other Federal employee may
serve on the board in a capacity which will require him/her to act as an
agent of or as attorney for the Division of Human Resources.
D. The position of any HRC member will be declared vacant by the Governing
Officials if that person misses three (3) consecutive regular HRC meetings , or
a total of four (4) regular HRC meetings during a one (1) year period.
1. The Executive Director of the HRD shall notify (in writing) any member who
as missed two (2) consecutive regular meetings and/or three (3) regular
meetings, during the course of each calendar year. The correspondence
shall also site the pertinent section of the HRC Bylaws.
2. If a committee member misses three (3) consecutive regular HRC meetings or
a total of four (4) regular HRC meetings during a one (1) year period, the
Executive Committee will review the reasons for absences to determine if
they were for good cause. The Executive Committee will provide a
recommendation to the Executive Director on whether or not the position
should be declared vacant.
ARTICLE V
Selection of Membership
A. The functions of the membership shall be to advise the Governing Officials and
the HRD Executive Director as to needs within the community. All meetings of
the HRC are open to the public and the HRC shall meet at least once a month.
B. The HRC membership shall be one-third (1/3) elected public officials,
one-third (1/3) low-income/client, and one-third (1/3) private sector.
C. One-third of the HRC shall be elected public officials chosen by the Weld
County Commissioners (designating officials). In the event that there are not
enough public officials available or willing to serve, then the designating
officials may select appointed public officials to serve on the board. The
elected public official members may appoint a permanent representative to
serve in their places. The representative need not be a public official , but
must be empowered to speak and act for the official represented. The
official , and/or his representative, shall be ineligible to serve on the HRC
upon his change of status as an elected public official . These members shall
be chose in equal numbers from the City and County governments, and other
elected officials.
D. One-third of the HRC must be representative of the low-income/client sector.
These representatives need not be low-income, but must be representative of
the poor. Representatives of the poor shall be chosen in accordance with
democratic selection procedures adequate to assure that they represent the
poor served by the Division of Human Resources. Representatives will be
selected by and will represent groups whose membership is composed
predominately of poor persons. This shall include members or a representative
from the client sector, agencies serving the client sector, handicap, senior
citizens , etc. The low-income/client sector members shall be replaced by
democratic selection. These new members will fill the terms of office of the
individuals they replace.
E. The remainder of the Human Resources Committee shall consist of persons from
the private sector of the community having interests in a total community,
within which the Division of Human Resources is located. These persons may be
officials or members of local businesses, industries, major employers, and
other private social service or public education groups and shall be appointed
by the group represented. Appointment by the Governing Officials to the HRC
shall be done in accordance to the Weld County Home Rule Charter. This shall
include a representative from the Chamber of Commerce, United Way, labor
union, veterans organization, etc. Representatives of any other interests may
be recommended by the HRC members for Governing Board appointment.
F. Compensation to HRC members shall be based according to CSA regulations and
the policies of the Weld County Government. No regular compensation will be
provided to members for serving on the Board.
ARTICLE VI
Term of Office
Public Officials, or their representatives, serve at the pleasure of the
designating officials and as long as the public official is currently holding
office. Representatives of the poor and the private organizations may serve up to
five consecutive years, but no more than a total of ten years. The term of
membership shall be staggered in three (3) year terms. After serving a three (3)
year term, representatives of the poor or of a private organization may not serve
on the board in any capacity for at least one full year.
ARTICLE VII
Quorum
The HRC quorum shall be a least 50% of the non-vacant seats on the board.
ARTICLE VIII
Committees
The HRC Chairperson shall appoint committees and Chairpersons of said committees as
needed. The committee membership shall be reflective of the overall membership of
the HRC Board.
The duties of the committees will be designated and outlined at the time of their
appointment. Business conducted by the committees will be taken before the board
at the next regular meeting.
ARTICLE IX
Program Advisory Councils
Special interest Program Advisory Councils may and should be established.
Ex-Officio members and interested citizens may participate on the special Program
Advisory Councils. The HRC shall consider any comment or recommendations of the
Advisory Councils, including the Youth Council and Private Industry Council .
ARTICLE X
Parliamentary Procedure
The HRC may adopt rules and regulations not inconsistent with these Bylaws and in
the absence of formal rules of order, Sturgis Standard Code of Parliamentary
Procedure shall control .
ARTICLE XI
Meetings
A. The HRC shall meet at least once a month and at such other times as the
Chairperson may direct. Such meetings shall be open to the public. Notice of
meetings and agenda shall be given to the members of the Board at least five
(5) days prior to the meetings.
B. Annual meeting for the election o officers will be held in January of each
year.
C. Once a quorum has been established, a majority shall be 50% plus one. The
Director of the Human Resources Division, and such staff as is necessary,
shall report and meet with the Governing officials on a monthly basis on a
date set by the Governing Board.
D. Special meetings may be called by the Board Chairperson or upon petition by
five (5) members of the board. Notice of meeting and purpose shall be given
no later than three (3) days before the meeting.
ARTICLE XII
Officers
A. The HRC shall select its own officers which shall include the Chairperson,
Vice Chairperson, and Secretary. The composition of the Executive Committee
shall be representative of the total board membership. An Executive Committee
shall be comprised of the Chairperson, Vice Chairperson, Secretary, and
immediate past Chairperson. This committee shall have the authority to act on
matters between regular HRC meetings, but those actions must be ratified at
the next HRC meeting.
B. Term of each office is one (1) year.
C. When a vacancy occurs in one of the offices, or the Executive Committee, it
shall be filled for the remainder of the term by an election of the HRC.
D. Powers and duties of officers include:
1. Chairperson: The Chairperson shall preside at all HRC meetings, and
perform other duties incidental to the office of the Chairperson. The
Chairperson cannot be an elected official of or an employee of the Weld
County Government or their representatives.
2. Vice Chairperson: The Vice Chairperson shall exercise the functions of
the Chairperson in the Chairperson's absence or incapacity.
3. Secretary: The Secretary shall perform the functions of the Vice
Chairperson in the absence or incapacity of the Vice Chairperson and the
Chairperson. The Secretary shall be responsible for approving the minutes
of each board meeting and shall ensure an accurate recording of all votes.
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4. Officers may succeed themselves in office for one (1) year.
5. A vacancy occurring in an office shall require an election for that office
the first regular monthly meeting following resignation.
ARTICLE XIII
Official Petition of Membership Change
Petition to be seated on the HRC can be submitted by any and all local community
groups. To be considered a valid petition it must contain 100 signatures of
individuals (voting age) and their residential address and phone number.
Within 30 days of the receipt of the petition, the HRC will hold a public meeting
to review and discuss the petition for membership change. The HRC will then make a
recommendation to the Weld County Commissioners. The Weld County Commissioners
will , within a week, rule on the petitioner's request. If ruling is in favor of
the petitioner, a representative of the petitioning group will be seated on the
board when the next vacancy within that sector occurs. The decision of the Weld
County Commissioners shall be delivered, in writing, to the petitioner and CSA
within ten (10) working days of the ruling.
ARTICLE XIV
Adoption and Amendment of Bylaws
These Bylaws may be adopted and amended subject to approval by the Board of Weld
County Commissioners, after review and comment at a regular or special meeting of
the HRC, provided that the Bylaws or any proposed amendment thereto has been
reviewed by the committee members at a previous meeting.
Adoption or amendment of these Bylaws shall require an affirmative vote of 50% plus
one (1) of the HRC members present.
Revised: July, 1986
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