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Home My WebLink About871423.tiff RESOLUTION RE : APPROVE CHANGE ORDER TO VOORHIS ASSOCIATES , INC . WHEREAS , the Board of County Commissioners of Weld County, Colorado, pursuant to Colorado statute and the Weld County Home Rule Charter, is vested with the authority of administering the affairs of Weld County, Colorado, and WHEREAS, on September 16 , 1987 , the Board of County Commissioners approved a Contract in the amount of $2 , 250 . 00 with Voorhis Associates, Inc. regarding jail planning services, and WHEREAS , the Jail Task Force has requested additional analysis regarding jail site assessment beyond the scope of services of said Contract, and WHEREAS, a Resolution authorizing a Change Order totalling $753 . 00 is recommended to cover the expanded scope of service. NOW, THEREFORE , BE IT RESOLVED by the Board of County Commissioners of Weld County, Colorado, that the Change Order, in the amount of $753 . 00 , to cover the added requested services of Voorhis Associates , Inc. , pursuant to the Contract dated September 16 , 1987 , be, and hereby is , approved. The above and foregoing Resolution was , on motion duly made and seconded, adopted by the following vote on the 16th day of November, A.D. , 1987 . BOARD OF COUNTY COMMISSIONERS fL /ATTEST: fr :i WELD CO L DO Weld County Clerk and Recorder u and Clerk to the Board G . La y, airman ,- BY. C W Kirby,7/ Pr Tem putt' County lerk APPROVED AS TO FORM: Gene R. Br ntner 7 Ja gel1 ,� John o C2 ee2l/ l / County Attorney ✓ sv M, Frank Y`'mag hi CA 871423 RESOLUTION RE: APPROVE AGREEMENT WITH VOORHIS ASSOCIATES , INC. , AND AUTHORIZE CHAIRMAN TO SIGN WHEREAS, the Board of County Commissioners of Weld County, Colorado, pursuant to Colorado statute and the Weld County Home Rule Charter, is vested with the authority of administering the affairs of Weld County, Colorado, and WHEREAS, the Board has been presented with an Agreement concerning the Jail Site Assessment Project, said Agreement being with Voorhis Associates, Inc . , and WHEREAS, pursuant to said Agreement, Voorhis Associates, Inc. will provide criminal justice planning assistance to Weld County for the Jail Site Assessment Project, and WHEREAS , the terms and conditions are as stated in the Agreement, a copy of which is attached hereto and incorporated herein by reference, and WHEREAS , after study and review, the Board deems it advisable to approve said Agreement. NOW, THEREFORE, BE IT RESOLVED by the Board of County Commissioners of Weld County, Colorado, that the Agreement with Voorhis Associates , Inc. be, and hereby is , approved. BE IT FURTHER RESOLVED by the Board that the Chairman be , and hereby is, authorized to sign said Agreement. The above and foregoing Resolution was , on motion duly made and seconded, adopted by the following vote on the 16th day of September, A.D. , 1987 . �, BOARD OF COUNTY COMMISSIONERS ATTEST: WELD COU TY i LORADO Weld County lerk and Recorder and Clerk to the Board Go - . . ac , .1 man /AII v ,/ BY-4_ C.W Kirby, Pro-T D puty County Cl rk APPROVED AS TO FORM: Gene R. Br tner EXCUSED�Ug DATE OF SIGNING - AYE JZ�due7, e Joht County Attorney Frank Yamaguchi - - 871215 R'71422 AGREEMENT THIS AGREEMENT is made the 9th day of September 1987, between Weld County (the "County") and Voorhis Associates, Inc. (the "Consultant"), a Colorado Corporation. - WHEREAS, the County wishes to retain the Consultant to provide criminal justice planning services for Weld County, and the Consultant wishes to provide the same in accordance with the terms and conditions of this agreement; NOW THEREFORE, in consideration of the premises and the mutual covenants contained herein, the parties hereto agree as follows: SCOPE OF SERVICES The scope of work is to provide criminal justice planning assistance for the Weld County Jail Site Assessment Project. The County desires that the Consultant assist in the following areas: Task One — Update Population Forecasts to Project Jail Capacity Requirements to the Year 2010 Task Two — Develop Two Options for Gross Square Footage Estimates for the Facility Option 1: Using unit square footage allocations determine gross square footage requirements for a facility which would meet total projected capacity needs Option 2: Using unit square footage allocations determine gross square footage requirements for a facility which would meet the projected capacity needs of a segment of the jail population PROJECT PERIOD The scope of services shall be provided between September 9, 1987 and October 15, 1987. COUNTY'S RESPONSIBILITIES The County shall provide full information regarding the project as requested by the Consultant. The County shall provide a forum for receiving information generated during the project. REIMBURSEABLE EXPENSES Reimburseable Expenses are in addition to the compensation for Consul- tant Services and include actual expenditures made by the Consultant's employees and consultants in the interest of the Project for the expenses listed in the following paragraphs: o*al; 41,15 871423 Expense of transportation in connection with the Project; long dis- tance communication. Expense of reproduction, postage and handling of documents for the Project. Expense of data processing and photographic production techniques. Expense of any additional insurance coverage or limits, including - professional liability insurance, required by the County. COMPENSATION AND PAYMENT The Architect shall pay the Consultant for services prescribed herein a rate of $ 65 per hour, not to exceed $ 2,250. Direct reimburseable expenses will not exceed $ 250. Progress billings shall be submitted monthly on a schedule mutually agreed upon by both parties. Progress payments shall be due and pay- able within 60 days of receipt by the County. Any sums due to Consul- tant not paid when due and payable shall bare interest at the rate of one and one-half percent (1 1/2%) per month from due date until paid. CONSULTANT'S ACCOUNTING RECORDS Records of Reimbursable Expenses shall be kept on the basis of gener— ally accepted accounting principles and shall be available to the Architect on request. INDEPENDENT CONTRACTORS It is specifically understood and agreed that the Consultant is an independent contractor. The Consultant shall be solely liable and responsible to pay all required taxes and other obligations, including, but not limited to, withholding and social security. TERMINATION The County shall have the right at any time to terminate this agree— ment by giving the Consultant ten (10) working days' written notice of its intent to terminate this Agreement, or any portion thereof, the county shall be obligated to pay to the Consultant for all costs and services rendered by the Consultant at its standard hourly rates to the date of termination plus a fee of $500. The County further agrees to pay termination expenses for work in progress which the County would like to receive in completed form. Termination expenses include expenses directly attributable to termi— nation for which the Consultant is not otherwise compensated. The Consultant shall specify such termination expenses for the County prior to a decision to complete work in progress. 8r1ti15 871423 SUCCESSORS AND ASSIGNS The covenants and agreements herein contained shall bind and inure to - the benefit of the Architect and the Consultant and their respective successors. Neither the County nor the Consultant shall assign, sublet or transfer any interest in this Agreement without the written consent of the other. FOR THE COUNTY FOR THE CONSULTANT WELD COUNTY VOORHIS ASSOCIATES, INC. P.O. Box 758 A Colorado Corporation Greeley, Colorado 80632 201 East Simpson Street Lafayette, Co. 80026 B 1 By: / R= 'r == a ive y n T. Milosovich, President � Attest: Attest: ,tI G 0-11.215 671423 VOORHIS ASSOCIATES, MC. 201 E. Simpson Street. Lafayette,Co. 60026 . 303-665-6056. - - - September 10, 1987 Mr. Donald Warden, Director of Finance Weld County Box 758 Greeley, Colorado 80632 Dear Don: Please find enclosed a draft of a contract for jail site planning services as we discussed yesterday. I've modified the language to reflect the fact that the agreement is directly between Voorhis Associates and Weld County and have included a "not to exceed" limit of $2,250 on consulting fees at $65 per hour and a comparable limit of $250 on direct reimburse- ables, which are identified in the document. If you have any questions regarding the contract, please don't hesitate to call John Milosovich or me. In the meantime, if there are no questions on the agreement, please sign and return a copy to me for our records. I'm looking forward to working with you and representatives of the Sheriff's Department on this aspect of the site master plan. Yours truly, Gail Elias Principal Voorhis Associates, Inc. Encl. Agreement cc: Wayne Roberts, Boer and Roberts Architects, Inc. 1125 Eighth Street, Greeley, Co. 80631 Thomas Norton, Norton, Underwood and Lamb, Engineering Associates, 1020 28th Avenue — Suite 205 , Greeley, Co. 80631 871215 871423 Hello