HomeMy WebLinkAbout871874.tiff POLICIES AND PROCEDURES
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114Section Building and Grounds
-C���I��• Subject Table of Contents
COLORADO Date 2/18/87 Page 1
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TABLE OF CONTENTS
GENERAL POLICIES 2
PARKING 3
CENTENNIAL CENTER AND COURTHOUSE AFTER HOURS 5
MISSILE SITE PARK 6
RENTAL POLICY 7
ENERGY CONSERVATION 12
ACCESS OF HANDICAPPED TO ALL WELD COUNTY BUILDINGS 13
MAINTENANCE OF COUNTY FACILITIES 14
LOST AND FOUND 15
SMOKING IN COUNTY BUILDINGS • 16
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POLICIES AND PROCEDURES
'O11 1mi Section Ruildi_ngs and Grounds
Subject General Policies
COLORADO Date 12/19!84 Page 2
GENERAL POLICIES
1. All County buildings and facilities shall be used for governmental or
quasi—governmental purposes only, unless specified in this policy or by
resolution of the Board of County Commissioners.
2. All County department offices shall be open from 8 AM until 5 PM Monday
through Friday, excluding holidays.
3. Smoking is discouraged in all public meeting rooms and public waiting
areas in all Weld County buildings, and all personnel who smoke are
encouraged to attend smoking cessation clinics for the ultimate
protection of the health of Weld County citizens.
4. Use of the Centennial Center facilities during regular building hours.
A. Arrangement for use of common meeting rooms in the Centennial
Center during regular hours shall be made through the
Commissioners' Office and should be made well in advance in order
to secure facilities.
B. Walls and partitions may not be used to display posters, poster
pictures, notices, etc. Bulletin boards are provided for display
notices or other items of interest.
C. Wall clocks in the building are on a synchronized system and must
not be tampered with by anyone.
D. An employee may request a key to his or her office, with evidence
of sufficient need, but not to the outside doors of the Centennial
Center.
E. There shall be no soliciting for sales or donations or
distribution of literature in the Centennial Center. The
Buildings and Grounds Department should be notified of any
violations of this policy.
F. Thermostat settings are to be changed only by the Buildings and
Grounds Department.
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POLICIES AND PROCEDURES
-'
J Section Buildings and Grounds
LIII IIic Subject Parking.
COLORADO Date 12/19/84 Page 3
PARKING
I. Assignment of parking spaces. Twelve parking spaces are assigned to
the courts. A parking space is assigned to each department head and
elected official employed full—time at the Centennial Center. The
remainder of the parking spaces are assigned to the departments located
at the Centennial Center in proportion to the number of employees in
each department. Assignment of spaces allocated to each department
shall be the responsibility of the department head.
2. "Parking cards" will be issued for each parking space by the Payroll
Department.
3. A monthly fee set by the Board must be paid by each individual issued a
parking card. The monthly parking fee will be deducted from the
individual's monthly salary if he so requests.
4. No exchange of parking cards or parkings spaces will be permitted.
5. If an individual loses a parking card, the incident must be reported to
the Payroll Department immediately.
6. A parking card will be revoked if it is misused; for example, loaning
out a parking card and space to an individual who is not a full time
employee of Weld County, Colorado. Full time employees of Weld County,
Colorado, holding parking cards for parking facilities in the Weld
County Centennial Center, may loan said parking card to another full
time employee of Weld County, Colorado, if said loan is in connection
with a bona fide car pooling agreement. The license numbers of all
cars involved in any car pooling agreement shall be furnished to the
Payroll Department and maintained by Payroll as a permanent record.
Any changes in license plates by holders of parking cards or members of
a bona fide car pooling group shall be immediately reported to Payroll.
7. The parking garage will be open from 6 AM until 6 PM Monday through
Friday, excluding holidays.
8. Security within the garage is paramount. All rules will be strictly
enforced.
9. No trucks, campers, pickups with camper shells higher than the cab of
the pickup, or other similar vehicles will be permitted in the garage.
POLICIES AND PROCEDURES
r4 T 4d'
r �� 'ai� ` '�+ Section Buildings. and Grounds
`_-W1`P€ Subject Parking
COLORADO Date 12/19/84 Page_ 4
10. A change in the operating hours of the garage may be made only through
action of the Board of County Commissioners.
11. Employees who park in the restricted parking areas around the complex
and take County time to move their cars every two hours, or as demanded
by the parking restrictions, will be subject to disciplinary action by
the department head.
12. Employees assigned to departments outside of the Centennial Complex
that are required to conduct business in the complex will be reimbursed
for parking fees for the hours in excess of one, if the employee uses
an attendant controlled lot. Reimbursement should be claimed on
regular expense form. A receipt for the expenditure is to be submitted
with the claim. A receipt can be obtained by asking the attendant.
13. The County cannot pay tickets or fines for "over parking". These are
the employee's personal responsibility.
POLICIES AND PROCEDURES
Section Buildings and Grounds
Subject Centennial Center and Courthouse After Hours
Date 12/19/84 Page 5
COLORADO 9 _
CENTENNIAL CENTER AND COURTHOUSE AFTER HOURS
1. I.D. cards have been issued to all employees in the Centennial Center
and the Courthouse for the safety and well being of employees who need
to be in the building after 6 PM on weekdays, on holidays or on
weekends. Working hours in the Centennial Center and the Courthouse
are 8 AM to 5 PM, Monday through Friday.
2. In order to maintain security, the following policies are enacted:
A. To enter or exit the buildings, an I.D. card is necessary. No
employee shall be admitted without said card.
B. All employees who have business in the building after hours, on
cm; holidays or on weekends shall present to the security guard an
I.D. card and sign in on a register sheet. Said sheet shall be
signed out on when exiting the buildings.
C. In order to gain entrance to the Centennial Center or the
Courthouse after hours, on holidays or on weekends, all employees
must notify security ahead of the scheduled arrival time by
calling the PBX operator and telling her the time you will be
seeking admittance. She will notify the security guard so he can
be in the area when you arrive.
D. In the best interest of the security system and to the upkeep of
the buildings, children and/or spouses of County employees will
not be allowed into the buildings unless they will be assisting
the County employee in his work. Approval for entrance of the
spouse and/or children can be arranged through a memo from the
Board of County Commissioners to the Buildings and Grounds
Superintendent on an individual basis.
E. Conference rooms in the Centennial Center may be scheduled for
after hours use by all County departments to conduct County
business by notifying the Commissioners' Office with the date,
time, number of persons attending the meeting and any other
pertinent information, in advance of the meeting. A memo from the
r Board will be forwarded to the Buildings and Grounds
Superintendent informing him of the meeting; he will contact the
security guard. All persons attending the meeting will be
required to sign the register sheet upon entrance and exit of the
building.
POLICIES AND PROCEDURES
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j� ( Apt, Section Buildings and Grounds
\� INA Subject Missile Site Park
COLORADO Date 12/19/84 Page 6
MISSILE SITE PARK.
1. The park shall be available to the public for overnight camping,
picnicking, educational outdoor classroom experience, missile site
tours and other day use activity.
2. Facilities available include:
A. 12 picnic tables with barbecue grills
B. 6 picnic shelters
C. restroom facilities
D. trailer waste dumping facility
E. water fountains
F. basketball and volleyball area
3. The silo will be available for pre—arranged special group tours, such
arrangements to be made with the park caretaker.
4. Camping shall be overnight camping only. Arrangements for additional
time shall be made with the caretaker.
5. No firearms shall be allowed within the Missile Site Park.
6. Dogs shall be kept on leashes.
7. Only records required by law to be preserved (historical records,
documentary records, records of vital statistics, etc.) are to be
maintained in the archives within the silo.
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POL I C I ES AND PROCEDURES
t
(a:4'c+r(1, Section Buildin sand Grounds
Subject Rental Policy
COLORADO Date 12/19/84 Page 7
RENTAL POLICY
1. Effective January 1, 1985, all buildings at Island Grove will be
managed by the City of Greeley. All rental arrangements must be made
through the City of Greeley for those facilities.
2. Rental Policy for Library Meeting Room.
A. It is the policy of the County Commissioners to allow the use of
the Weld County Library Meeting Room on a cost basis to community
groups when such does not interfere with regular County-sponsored
activities.
B. The Board of County Commissioners does not intend to compete with
persons who have space to rent. No group is entitled to the
continuous or intermittent use of the Library Meeting Room. There
is no obligation on the part of the County to make the Meeting
Room available to groups for strictly personal or commercial
purposes.
C. The use of the meeting room at the Library shall be denied to
groups who, in the judgement of the County Commissioners, have as
their purpose:
1) To advocate or foment racial or religious prejudices,
2) To advance any doctrine or theory subversive to the
Constitution or laws of the State of Colorado or the United
States; or
3) To advocate social or political change by force or violence.
D. Bookings for displays of art forms in the meeting room will be
handled by a volunteer staff member and limited to six weeks for
each display. In addition to being subject to the regular rules,
anyone exhibiting art must provide any desired security.
E. Policy on Use of Library Meeting Room.
1) All groups sponsoring meetings in the Library shall make
application on forms provided by the Weld County Library.
Scheduling will be made by the Reader's Advisor.
POLICIES AND, PROCEDUR E S
p� ( Section Buildings and Grounds
Subject Rental Policy
Date 12/19,/84 Page--_ 8
COLORADO
2) Any activities sponsored by County Government may use the
meeting room at the Library at no cost.
3) The rate on the Rental Schedule in this section shall be
charged, plus the initial $50.00 deposit, to all sponsored
groups other than County—sponsored groups using the Library
Meeting Room after regular hours.
4) No alcoholic beverages will be permitted upon the premises.
5) Because of the nature of the Library's operation with large
volumes of books and other documents, no smoking will be
permitted upon the premises.
(••• 6) The sponsoring groups shall, at the end of use, remove all
supplies, materials, refuse, and any other materials from the
leased space, and shall leave the premises in a condition
reasonably similar to the condition in which the premises
were rented. If any damage is done to the property by any
person or persons of the sponsoring group, the damage should'
be repaired, and the damage deposit paid will be used to
defray the expenses thereof, and the balance, if any, will be
refunded to the sponsoring group. If no damage is done, the
entire deposit will be refunded.
7) The Library shall arrange for an employee to be present at
the Library Meeting Room during the time the premises will be
used by a group, if used after the Library's closing hours.
8) Any group with adult sponsors, where use is not prohibited
under B and C above, may use the Library Meeting Room at no
cost during the time the building is normally open; however,
an initial damage deposit of $50 shall be required.
9) Seating capacity, 50 persons.
10) Facilities available: small kitchenette containing a large
coffeemaker and a small refrigerator, 50 chairs, 1 table,
lecturn, projection screen and blackboard.
(ft: 11) No admission may be charged for any meeting or exhibit.
12) If use of Library—owned audio visual equipment is requested
by a non—County group using the Library Meeting Room, a
Library employee must operate the equipment, and an
POLICIES AND PROCEDURES
j1 \ Section Buildings and Grounds
Subject. Rental Policy
COLORADO. Date_ 12/19/84 Page 9
operator's fee of $6.00 per hour or any portion of that time
will be charged. Arrangements for this equipment must be
made at least one week in advance with the Reader's Advisor
and the fee paid at that time.
13) The users must notify a Library staff member when the meeting
room has been cleared. It must be emptied by 10:30 PM.
3. Rental Policy for Board's Chamber Room.
A. It is the policy of the County Commissioners to allow the use of
the Board's Chamber Room on a cost basis to community groups when
such does not interfere with regular County— sponsored activities.
(ise B. The Board of County Commissioners does not intend to compete with
persons who have space to rent. No group is entitled to the
continuous or intermittent use of the Chamber Room.. There is no
obligation on the part of the County to make the Chamber Room
available to groups for strictly personal or commercial purposes.
C. The use of the Chamber Room shall be denied to groups who, in the
judgement of the County Commissioners, have as their purpose:
1) To advocate or foment racial or religious prejudices,
2) To advance any doctrine or theory subversive to the
Constitution or laws of the State of Colorado or the United
States; or
3) To advocate social or political change by force or violence.
D. Policy on Use of Board's Chamber Room.
1) All groups sponsoring meetings in the Chamber shall make
application on forms provided by the Weld County
Commissioners. Scheduling will be made by the Commissioner's
Secretary.
2) Any activities sponsored by County Government may use the
meeting room at no cost.
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3) The rate on the Rental Schedule in this section shall be
charged, plus the. initial $50.00 deposit, to all sponsored
groups other than County—sponsored groups using the room
after regular hours.
POLICIES AND PROCEDURES
{(d141.1
141" I Section Buildings and Grounds
Subject Rental Policy
COLORADO Date 12/19/84 Page 10
4) No alcoholic beverages will be permitted upon the premises.
5) The sponsoring groups shall, at the end of use, remove all
supplies, materials., refuse, and any other materials from the
leased space, and shall leave the premises in a condition
reasonably similar to the condition in which the premises
were rented. If any damage is done to the property by any
person or persons of the sponsoring group, the damage should
be repaired, and the damage deposit paid will be used to
defray the expenses thereof, and the balance, if any, will be
refunded to the sponsoring group. If no damage is done, the
entire deposit will be refunded.
6) Facilities available: small kitchenette containing a large
coffeemaker and a small refrigerator, chairs, 2 tables,
`r lecturn, and projection screen.
7) The users must notify the security guard when the meeting
room has been cleared:
4. Waiver of fees.
The Board of County Commissioners may waive building rental fees for
recognized non-profit organizations, excluding religiously affiliated
groups, providing that the organization is putting on a public event
that:
A. Is of specific benefit to Weld County citizens;
B. Provides a public service or public information to Weld County
citizens; and
C. Is a fund raiser for a charitable purpose potentially benefitting
Weld County citizens.
D. The non-profit organization must pay a damage deposit and any and
all damages, plus janitorial costs associated with the activity.
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POLICIES AND PROCEDURES
iS� IDC„ `+ Section Buildings and Grounds
Subject Rental Policy
COLORADO Date 12/19,/84 Page 11
RENTAL SCHEUDLE
Library Meeting Room
$15.00 Per hour
Board's Chamber Room
$30.00 per hour
RULES
$50.00 Damage and Cleaning Fee will be applied to rental charges if
everything is left in a satisfactory condition.
A County employee responsible for the building must be present during
weekend events. The employee will be paid $6.00 per hour by sponsoring
group prior to the opening of the event.
Any County labor provided beyond routine service will be charged on a cost
recovery basis determined by the Department Head.
Centennial Center Parking
Inside Parking Space -- Passenger cars/Pickups/Vans -- $12..50 per month
Motorcycles $ 6.25 per month
-- No charge for employees working shifts 5:00 p.m.
to 8:00 a.m.
POLICIES AND PROCEDURES
Section Buildings and Grounds
Lime Subject Energy Conservation
COLORADO Date 12/19/84 Page 12
ENERGY CONSERVATION
On July 23, 1979, the Board of County Commissioners adopted a resolution
directing the Superintendent of Buildings and Grounds to implement all
energy conservation measures recommended by the Department of Energy or
State Office of Energy in buildings owned and leased by Weld County whenever
it is operationally feasible, economically feasible, and not in conflict
with any local, State or Federal law or regulation.
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POLICIES AND PROCEDURES
I� " V4vj
Section Buildings and Grounds
Subject Access of Handicapped To. All Weld County Buildings
COLORADO Date 12/19/84 Page 13
ACCESS OF HANDICAPPED TO ALL WELD COUNTY BUILDINGS
On September 12, 1979, the Board of County Commissioners adopted a
resolution in compliance with Section 504 of the Rehabilitation Act, which
specifies that it will be the policy of the Board of County Commissioners of
Weld County that all facilities of Weld County government be free of
physical barriers to the handicapped. The Superintendent of Buildings and
Grounds, together with the 504 Committee, will insure that there is
continued compliance with Section 504 of the Rehabilitation Act and that
access for all County buildings remains barrier—free to the handicapped
whether or not a Federal program operates in the facility.
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POLICIES AND PROCEDURES
' •1411, Section Building! and Grounds
L-111119€ Subject Maintenance of County Facilities
COLORADO Date 12/19/84 Page 14
MAINTENANCE OF COUNTY FACILITIES
Building and Grounds will be in charge of all maintenance and repair of
County facilities, owned and leased. Requirements for repair or maintenance
identified by the occupying department should be submitted on a work order
to Buildings and Grounds.
Special projects of a non-emergency nature should be submitted in the
department's budget request as specified in the budget manual.
Capital projects are submitted and prepared during the budget process.
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POLICIES AND PROCEDURES
r, trigi).►0, Section Buildings and Grounds
Subject Lost and Found
Date 12/19/84 Page 15
COLORADO _
LOST AND FOUND
The lost and found service is maintained by Weld County Buildings and
Grounds located on the parking level of the Centennial Complex. Items found
on the premises are to be delivered there as soon as possible.
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POLICIES AND PROCEDURES
Section Buildings and Grounds
Subject Smoking in County Building
COLORADO Date 12/25/86 Page 16
SMOKING IN COUNTY BUILDINGS
The Board of County Commissioners of Weld County adopted the provisions of
Chapter 9.48 of the City of Greeley Municipal Code relating to smoking in
public places for all Weld County buildings located within the City limits
of the City of Greeley. The following policy went into effect on December
25, 1985:
1. No smoking is allowed in any public place or common areas in Weld
County buildings located within the City of Greeley.
2. Smoking is authorized in said buildings in fully enclosed offices
or rooms occupied exclusively by smokers, even though the offices
or rooms may be visited by non-smokers.
3. Designated smoking areas:
A. Centennial Center: Solarium, second floor.
B. Engineering Building: Those areas designated by the
Director of the Weld County Road and Bridge Department and
by the Weld County Engineer.
C. Walton Building: Those areas designated by the Director of
the Weld County Department of Social Services.
D. Health/Human Resources: Those areas designated by the
Director of Weld County's Health Services and by the
Executive Director of the Department of Human Resources.
E. Extension Offices: Those areas designated by the Extension
Director.
F. Ambulance: Those area designated by the Director of
Ambulance Services.
G. Head Start/Supplemental Foods Building) Those areas
designated by • the Executive Director of the Department of
Human Resources.
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POLICIES AND PROCEDURES
44,,
I/ �l �1�� t Section Buildings and Grounds
Subject Smoking in County Buildings
COLORADO Date 12/25/86 Page 17
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4. Signs will be posted by the Buildings and Grounds Department
throughout all Weld County buildings located within the City of
Greeley in accordance with the requirements of Chapter 9.48 of
the City of Greeley Municipal Code.
5. The Weld County Personnel Office shall maintain a complete copy
of said City of Greeley Smoking Ordinance.
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