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MINUTES
WELD COUNTY COUNCIL 21985
October 2, 1985 N0V 1.
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REELEY. COLO.
The Weld County Council met in regular session in full conformity With
the Weld County Home Rule Charter at Hereford Lanes, 39520 Weld County Road
136, Hereford, Colorado, on Wednesday, October 2, 1985, at 8:15 p.m.
ROLL CALL
The following members were present in person: President Bill Rupp,
Vice President Doris Williams, Sid Morehouse, Nels Nelson, and Ralph Waldo.
Also present for all or part of the meeting were 25 citizens, one reporter,
and the Council secretary.
MINUTES
Doris Williams made a motion that the minutes of September 5 be approved
as written. Ralph Waldo seconded the motion and it passed unanimously.
ADDITIONS AND/OR DELETIONS
Correspondence added to the agenda included memorandums from Robert
Rhinesmith (Communications Department reorganization) and Pat Persichino
(deferred compensation information meetings, 401K deferred compensation
program, and Personnel Department self-audit).
An appointment was added to the agenda for the Road and Bridge Advisory
Committee meeting on October 9.
Additions to New Business included the Personnel Department self-audit
and payment of two bills: Evelyn Ensey ($8.00) and Evans Star Press ($7.00) .
APPOINTMENTS
The President reminded the members of their upcoming appointments. Nels
Nelson will attend the Council budget worksession on October 8. Doris Williams
will attend the Road and Bridge Advisory Committee meeting on October 9 and
the Elected Officials meeting on October 14. A schedule for Council 's atten-
dance at the budget worksessions to be held October 8 through October 17 was
completed.
CORRESPONDENCE
The President made the correspondence file available to the individual
Councilmen for their review.
REPORTS
Bill Rupp reported that he had been unable to attend the Elected Officials
meeting on September 9. He did, however, learn from those who attended that
the business discussed was routine in nature.
Doris Williams reported on the Road and Bridge Advisory Committee meeting
of September 25. She explained to the audience that the county hired a firm
to evaluate the condition of its paved roads. The results of their tests
indicate that the asphalt is in better shape than had been anticipated. Mrs.
Williams said that in her opinion, if the suggestions of this study are imple-
mented, the county will be able to effectively maintain its paved roads system.
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MINUTES, WELD COUNTY COUNCIL PAGE 2 OCTOBER 2, 1985
UNFINISHED BUSINESS
The Council discussed proposals from three management firms interested
in conducting future performance audits, those companies being Management
Advisors, Inc. , Management Design Associates, and Voorhis Associates, Inc.
The Council decided to have only the Planning Department audited at the
present time. Sid Morehouse moved that the Council accept Management
Advisors, Inc. , as the audit company and instruct the Council President to
have them begin their audit procedures of the Planning Department immediately.
This audit would include the Planning Commission and it would be conducted
under the conditions set forth in the company's prospectus. Doris Williams
seconded the motion. Ensuing discussion affirmed that a preliminary study
would be conducted at no cost to the county. Following the preliminary work,
a cost will be presented for approval by the Council . The President called
for the vote and the motion passed unanimously. He then agreed to instruct
Management Advisors, Inc. , on October 3 to begin their audit.
NEW BUSINESS
In anticipation of a performance audit by the Council , the Personnel
Department conducted a self-audit. The Council received a copy of their
study just two days prior to their meeting; therefore, the Council postponed
discussion. It was noted, however, that the self-audit rating was a weighted
average of 293.5 points over the excellent category.
The next Council meeting was scheduled for Wednesday, November 6, 1985,
at 7:30 p.m. , in the Council chambers.
Ralph Waldo moved that the September Council bills be paid. Nels Nelson
seconded the motion and it passed unanimously.
PUBLIC COMMENTS
The Councilmen spent the remainder of the meeting answering questions
and hearing comments from citizens of the northern Weld area. Topics included
performance audits and county roads. Appreciation was expressed to the Council
for bringing its meeting to the Hereford area. The Council commended the
citizens for their turnout.
ADJOURNMENT
There being no further business, the meeting was adjourned. The time of
adjournment was 9:40 p.m. , on October 2, 1985.
ighLte,
William A. Rupp, P ident
Vi y Sp ag , Sic etary
//''
Date approved
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